Village Hall Public Work Session 20150805

A REGULAR WORK SESSION OF THE VILLAGE COUNCIL OF THE VILLAGE OF RIDGEWOOD HELD IN THE SYDNEY V. STOLDT, JR. COURT ROOM OF THE RIDGEWOOD VILLAGE HALL, 131 NORTH MAPLE AVENUE, RIDGEWOOD, NEW JERSEY ON AUGUST 5, 2015 AT 7:30 P.M.

1.                   CALL TO ORDER – OPEN PUBLIC MEETINGS ACT – ROLL CALL – FLAG SALUTE

Mayor Aronsohn called the meeting to order at 7:32 P.M. and read the Statement of Compliance with the Open Public Meetings Act.  At roll call, the following were present:  Councilmembers Hauck, Knudsen, Sedon and Mayor Aronsohn.  Also present were Roberta Sonenfeld, Village Manager; Heather Mailander, Village Clerk; and Matthew Rogers, Village Attorney.  Councilman Pucciarelli was absent this evening.

Mayor Aronsohn led those in attendance in the Pledge of Allegiance to the flag and asked for a moment of silence in honor of the American men and women serving in our Armed Forces, as well as those serving as first responders.

2.                   COMMENTS FROM THE PUBLIC

Mayor Aronsohn asked if there were any comments or questions from the public. 

Isabella Altano, 656 Kingsbridge Lane, stated that there will be a discussion by the Mayor and Council this evening regarding the Scheduler property and house, and she wanted to point out some relevant facts.  Ms. Altano said that the property was purchased by the Village for $2.7 million with grant funds from the Open Space Trust Fund.  The Village received a grant for $1 million in 2009; followed by a grant for $570,000 in 2010; and a $450,000 matching grant in 2011 from Garden State Preservation Trust.  When the application for the open space trust was completed and approved in July 2009, by a previous administration, serious errors were made in the description of the structure existing on the site known as the Zabriskie-Schedler house.  The house is one of a few remaining Dutch wood frame houses in Bergen County and was identified in the Village of Ridgewood Master Plan under the Historic Preservation Plan element.  Ms. Altano pointed out that the Ridgewood Historic Preservation Commission was not consulted when the application was submitted because the Village was in a hurry to meet the deadline for the grant in order to secure the land for the Village. 

Ms. Altano spoke about the errors that were made on the application.  She specifically referred to the question on page three, which asked whether there were any existing historic or potentially historic structures on the site.  The answer given was no.  In October 2012, after three open public meetings, the Open Space Committee recommended to the Village that the Village Council ask that a use be found for the house in six to twelve months or it would be demolished.  Ms. Altano was amazed that a structure listed in the Ridgewood Master Plan under the Historic Preservation Plan Element, which had been shown consistently on many plans, could simply be demolished.  A concrete structure field house was planned to be built in its place. 

Ms. Altano stated that Ridgewood Eastside Development (“RED”) was quickly formed and was able to find a use for the historic structure before the deadline.  The Bergen County Historical Society was interested in using the house as a library for their extensive book collection although this use is not specifically permitted under the Bergen County Deed of Conservation Easement.  Ms. Altano noted that the Village could request a change of use from the County under NJAC 7:36-25.6.  This document was approved by Village Council resolution on May 13, 2009.  Other uses that fit the requirement of the grant may include using the house as an environmental classroom and Ms. Altano asked the Village Council to consider this option.  An environmental classroom and the adjacent fields could teach the value of organic agriculture to school age children and this could be an important program that would take advantage of the educational grants available.

Ms. Altano stated that funds are urgently needed to preserve this historic house.  Last year, the Ridgewood Historic Preservation Commission submitted a request for a Certificate of Eligibility which was granted. In 2014, after the Bergen County Historical Society applied to the Department of Environmental Protection Natural and Historic Resources in Trenton, the Zabriskie-Schedler house was deemed eligible to be listed in both the New Jersey and National Register of Historic Places as an example of third period Jersey Dutch frame houses.  

Ms. Altano stated that the house is in dire need of restoration.  The roof is failing and there is mold present inside the house.  Private money has been raised to replace the roof.  Louvers have been installed in order to let fresh air into the house and vegetation that was choking the house was removed. Ms. Altano said that this is not enough.  The Village has stated on numerous occasions that funds are not available to restore the historic house.  As a result, a large and growing group of concerned citizens have worked together to compile a grant application that would allow the County to provide matching funds to stabilize the house.  The County would fund equal to 50% of the estimated $90,000 needed.  At the time, the Village Manager would not sign the application because the Village did not want to be responsible for the remaining portion of the matching funding and as a result, the application was aborted.  This summer, thanks to an anonymous donor, the same group was able to open an escrow account at a local bank depositing 50% of the estimated cost to stabilize the house.  The grant application is now being revisited for submission.  When the application is submitted and approved by the County, Friends of the Zabriskie-Schedler house will organize a 501c3 in order to receive tax deductible donations.  The application is due on September 3^rd, and Ms. Altano asked the Village Council to sign the resolution approving the grant application.  Ms. Altano concluded by stating that the house is an important component of Village history and must be preserved for future generations.

Anne Loving, 342 South Irving Street, asked for clarification of Item B in the Closed Session portion of the meeting pertaining to personnel matters, namely, the Human Resources position.  Matthew Rogers, Village Attorney, said that there was an inquiry made about this issue with the Labor Attorney who gave an opinion that it would require a RICE notice.  Mr. Rogers explained that a matter becomes a Closed Session matter whenever a RICE notice is issued. 

Don Delzio, 636 Upper Boulevard, announced that two nights ago a little league baseball team from Ridgewood won the State Sectional Championship.  This success entitles them to be known as State Champions, which is a huge accomplishment.  Mr. Delzio said that on Friday, the team plays Connecticut and, if they are victorious, they will play in Michigan on Sunday.  He suggested some type of municipal acknowledgement of the team.  The team will be receiving a banner in honor of their victories and he asked the Village Council to come up with an appropriate place to display this banner.     

3.           PRESENTATIONS

              a.)          Senior Citizen Needs Assessment Survey

Councilwoman Hauck referred to a proposed Senior Citizens Needs Survey that was included in the Village Council meeting packets.  She introduced the members of the Survey Committee who include: Beth Abbott, who is the Chairman of the Survey Committee and the Vice-Chairman of the Community Center Advisory Board, with a Master’s degree in Health Advocacy.  Other committee members include Don Liebreich, Janna Diorio, Nancy Freidman, Sheila Brogan, Nancy Bigos and Phil Dolce. 

Beth Abbott, 828 Morningside Road, Member of the Community Center Advisory Board, said that the Board is charged with serving the current and future members of the Community Center.  In order to do that job, they must learn more about the groups that use the Community Center.  Ms. Abbott stated that everyone has been hearing about the growth in the number of senior citizens and by 2050, the world population of people over 65 is projected to be 22%, which is an increase of 11% over 2000, or one person out of every five.  The U.S. Census predicts that the percentage of citizens 65 and over will equal and then surpass those 18 and younger.  Ms. Abbott said that they would be remiss if they did not learn more about this segment of the community which is the main reason for conducting this Needs Assessment survey. 

Ms. Abbott thanked Councilwoman Hauck for her support and enthusiasm.  The group received guidance from members of the Taub Foundation; from people at Lifelong Montclair; and the Institute for Health, Heath Care Policy and Aging Research at Rutgers.  Two-thirds of the subcommittee are in the 55 and over age group which is beneficial.  If approved by the Village Council, the survey committee will go to focus groups to make sure that the survey is user friendly and that the content is acceptable.  The survey will be publicized and circulated online and representatives will go to churches and other organization meetings to promote this survey including the October 4, 2015 Ridgewood Wellness Fair.  Ms. Abbott explained that they need a minimum of 350 responses for validity, but they are aiming for a much greater portion of the 6,200 people over 55 who are citizens of Ridgewood.  They plan to use software products such as Survey Monkey and SPSS to conduct the survey.  The cost of this survey is estimated at $1,100 which will be covered by the Foundation for the Community Center Advisory Board.  The data will be used to support current and future programs, and the information gathered will be useful to other community entities including the Planning Board, the Public Library, churches and other organizations.  She added that this data is essential in securing grant funding in the future 

Ms. Abbott stated that she just attended a Healthy Aging Summit where representatives from New York, Washington and Atlanta gave presentations on what they are doing to become more age friendly.  They all started with surveys that resulted in improvements to pedestrian safety and emergency response plans which actually benefit everyone in the community.  Ms. Abbott thanked the Village Council for the opportunity to bring this survey to their attention and thanked everyone for their support. 

Mayor Aronsohn stated that the Village Council is working to meet the needs of seniors in the community, recognizing that there is a lot the Village can do to improve existing programs and add new ones.  The Community Center Advisory Board has been at the forefront and he thanked Mr. Liebreich for his leadership.  He added that this survey will take this commitment to the next level. 

Councilwoman Knudsen said she would be completing the survey and she pointed out that one of the most important things about a survey is to get actionable input.  She said the questions were very good and would provide a lot of knowledge and information that will help to set a strategy for the future.

Councilwoman Hauck pointed out that everyone here is a facilitator and she encouraged everyone to saturate the community with the survey in order to get reliable results. The survey is to be conducted between October and December, with tallying to take place between January and March, and a final report issued in April or May. 

Councilwoman Knudsen asked about the section on housing and how the Community Center comes into play.  Ms. Abbott said that they use templates that other organizations such as AARP have used.  Housing and transportation seem to be the issues all of the organizations focus on.  They are also interested in whether people are staying in Ridgewood and if so, why, in order to get an understanding of how this age group views its future. 

Councilwoman Knudsen asked how this survey helps to establish appropriate programing at the Community Center.  Sheila Brogan said that she works at the Midland Park Senior Center and she noted that programing is essential.  She explained that over the last several years they have noticed a big change in programs for seniors, possibly due to the large number of baby boomers.  Wellness is a big concern, along with exercise, healthy foods and intellectual stimulation.  There is a changing dynamic with older adults that is filtering through to the much older members of this age group who are living a more active life.  Ms. Brogan said that this type of survey will provide information on what types of programs would be appropriate for Ridgewood. 

Councilwoman Hauck stated that there are a lot of programs on exercise for the aging population.  She works at a Medicare Health Line and gets calls because the YMCA and other groups have stopped their silver sneakers programs. There is a need and the Community Center might be able to develop a program that is not too expensive for seniors.

Councilwoman Hauck pointed out that all information gathered is useful when applying for grants.  They may find that due to housing situations, transportation systems could be improved or changed based on demographic trends.  This survey will impact any number of different decisions and she looks forward to receiving the results. 

Councilman Sedon asked for more details as to how they will publicize and distribute the survey.  Ms. Abbott said that the group plans on using Survey Monkey and may email the survey to those on the Village list.  They will go to organizations such a HILT and the Hobbyists, Church Senior Groups, the YMCA and the Library, along with the Wellness Fair.  They also plan to go to neighborhoods and host coffees and ask people to give the survey to their friends.  

Ms. Sonenfeld stated that Survey Monkey is free, but the enhanced version may have an associated cost.  People in Village government have discussed a survey of residents relative to Village services and this group may want to consider how to get one version of Survey Monkey that could cover a variety of topics.  Councilmember Sedon said that the fee based version of Survey Monkey calculates the survey results. 

Councilwoman Knudsen said that she didn’t notice any reference to economic information on the survey and Ms. Abbott said that they are not going to access this information. 

              b.)         Year-to-Date Financial Review

Ms. Sonenfeld explained that this is the first installment of the new effort to supply the Village Council with financial reporting on a more regular basis.  The goal is to make this information available every quarter and they will work with the Financial Advisory Committee on formats.  Ms. Sonenfeld introduced Robert Rooney, temporary Chief Financial Officer for the Village.  Mr. Rooney stated that he plans to furnish financial reports to the Village Council every quarter and this report is first addressing budget and revenue expenses relative to the operating expenses for current, water utility and parking utility.  This information runs through July 30, 2015. 

Mr. Rooney said that the goal is to provide the balance sheet and statement of income as well as an update of fixed assets.  He pointed out that this is a work-in-progress and said he would welcome input from the Councilmembers.  His office has begun the process of communicating with the various departments about their needs for the remainder of the year.  He met with the heads of the Police Department, Building Department and Fleet to get an understanding of some of the sensitivities they are experiencing relative to the transfer of funds at the end of the year.  He has adjusted some of the numbers in his report accordingly.  Meetings have been scheduled with the other departments over the coming weeks so everyone can get a better idea of where they stand in this process.  

Mr. Rooney reported that he looked at line items with deviations that were higher than expected, evaluated the charges against prior history and known budget requests, and explanations from Department Heads where possible.  In addition, meetings will begin in mid-September to discuss the budget process for 2016, and he hopes to have everything in place for appropriations by the end of the year. 

Mr. Rooney referred to current budget expenditures on page one, and he noted that this explains the deviations that they will have to address during the year.  They know there will have additional costs relating to labor and discovery from the Village Attorney for Valley Hospital, COAH and from the Labor Attorney for the PBA negotiations.  There are concerns with full and part time personnel in the Building Department.  There are issues in connection with the Planning Board Attorney which need to be addressed.  Police Department salaries and wages are expected to be higher than anticipated, due to head count and the increased number of detective cases. Mr. Rooney is monitoring the activity regarding Fire Department salaries and wages.

Mr. Rooney said that a shortfall is anticipated regarding Uniformed Construction Code (UCC) fees in the Building Department.  Police charges for outside services will decrease, due to fewer police staff.  He reported that water revenues are down slightly but should increase during July and August and parking revenues are ahead of the estimate.

Mayor Aronsohn thanked Mr. Rooney for initiating this process, which is both welcome and useful.  Councilwoman Knudsen also thanked Mr. Rooney for providing such a wealth of information.  Councilman Sedon asked if there was anything obvious that they should focus on or that could get out of hand by the end of the fiscal year.  Mr. Rooney said that nothing stands out at this time, but he will have a better idea at the end of August.  Ms. Sonenfeld said that the goal is to get the report out earlier so that Councilmembers have ample time for review before the meeting. 

Councilwoman Hauck stated that she is the liaison to the Financial Advisory Committee and they have been asking for quarterly financial reporting for the past two years.  It is amazing that the new Chief Financial Officer has been able to provide this information so quickly and this is the kind of transparency encouraged by management.  It is concise and easy to track the success of each Department in the Village.  In conclusion, Mr. Rooney indicated that the document could be posted on the Village website. 

              c.)          Report on Burglaries

Ms. Sonenfeld has asked Captain Jacqueline Luthcke and Captain Forest Lyons to report to the Village Council on burglaries in the Village.  Captain Luthcke said that everyone is concerned about burglaries and there has been a neighborhood watch meeting on the west side.  She stated that there has not been an increase in the number of burglaries; however, normally there are a few that occur and they seem to occur in spurts.  They have several suspects and charges pending against an individual but Captain Luthcke explained that when that information gets out, the suspect leaves the area.  The Police Department tries to share as much information with the public as they can, but sometimes information has to be held back in order to make a successful arrest.   

Captain Luthcke encouraged residents to be proactive so that they do not become victims of a burglary.  It is important to make sure that your home appears lived in whether or not you are actually home.  She cautioned against people leaving dry cleaning outside the door, and said that mail and newspapers should be picked up.  She stressed the importance of having both inside and outside lights on timers.  The investment in an alarm system or even a dog can have an impact on which house the burglars choose to target.  Captain Luthcke said that getting together as a neighborhood and looking out for one another has an impact.  It is important to get to know your neighbors and let them know if you are going to be away, so they can keep an eye on your house. 

Mayor Aronsohn thanked Captain Luthcke for putting this problem into perspective and also for organizing the neighborhood watch.  Regarding burglaries, Mayor Aronsohn asked how Ridgewood compares to other towns in Bergen County.  Captain Luthcke said that almost every town will be hit with burglaries as criminals make their way down from Route 17 or Route 208 and Ridgewood is on par with other communities. 

Captain Luthcke asked anyone wanting information about forming a neighborhood watch to contact the Ridgewood Police Department who will assist in organizing the watch.  Ms. Sonenfeld said that they will put this information in the next e-notice. 

Councilwoman Knudsen asked if social media contributes to the number of burglaries since people seem to post information about travel plans.  Captain Luthcke said that social media does seem to be having some impact and there have been warnings against posting this type of information online.  She said that the worst thing you can do is post pictures of your vacation while you are still on vacation. 

3.         DISCUSSION

             a.           Parking

1.)          Hudson Street Parking Garage Update

Ms. Sonenfeld reported that the Request for Proposals (“RFP”) for professional architectural/engineering services for the design of a traditional, multi-level, self-parking structure is out with a deadline of Thursday, August 27^th for receipt of the proposals.  There is a non-mandatory site visit on August 19^th for firms interested in submitting the RFP, to look at the site and ask questions.  The Parking Steering Committee will meet on August 28^th and August 31^st, to select the finalists and she anticipates having a lot of responses to the RFP.  On September 3^rd, the Steering Committee will interview a number of semi-finalists and there will be a Special Village Council Meeting on September 8^th, when finalists will make presentations to the Village Council and residents.  There will be a discussion by the Village Council of a resolution to award a design on September 9^th, and in October, the designated designer will present concept plans to the Parking Steering Committee. 

Ms. Sonenfeld said that there will be a courtesy review by the Historic Preservation Commission (HPC) and a presentation to the Planning Board as well as public presentations.  She will provide dates for these meetings to the appropriate committees tomorrow.  She stated that the goal is to go out to bid in late December with a bid opening in January.   

Mayor Aronsohn stated that the RFP is on the Village website, including the dates that were mentioned by the Village Manager.  He reiterated that they hope to have an architect selected by September 16^th, and that firm will be involved in public presentations in order to gather public input. 

Ms. Sonenfeld said that they hope to have this information, as well as information relative to revenue, prior to the referendum at the November General Election.

                             2.)          Proposed 15 Minute Parking Spot

Ms. Sonenfeld stated that this ordinance will add a 15-minute parking meter on North Walnut Street near the Post Office.

b.           Budget

                             1.)          Capital Ordinance – Funding for Grant – Handicapped-Accessible Ramp                                          at Graydon Pool

Ms. Sonenfeld stated that this is a capital request for the construction of the handicapped-accessible ramp at the Graydon Pool parking lot.  This project would be totally funded through the Bergen County Department of Community Development and no debt will be authorized.

                            2.)          Award Contract – F150 Pickup Truck for Parking Enforcement

Ms. Sonenfeld said that this is a request for the purchase of a Ford F-150 pickup truck.  Funds are available in the capital budget.  The vehicle is for use by the Parking Utility, with its primary purpose being set up for coin collection.  The design of the vehicle will make it easier for coin collection and they are considering allowing coin collection by the Police Enforcement Officers (PEO). 

                             3.)          Removed from Agenda

This item was removed from the agenda.

4.)         Award Contract Under State Contract – Snow Plows

Ms. Sonenfeld stated that this is an award of contract that exceeds the bid threshold of New Jersey State Contracts and is for the purchase of a snow plow. 

5.)         Award Partial Contract – Siding Repairs to Traffic and Signal                               Building

Ms. Sonenfeld explained that this is a partial award of contract to fix the Traffic and Signal building which is currently under a PEOSHA violation.  The siding is falling off of the building and the area has been cordoned off to protect the public.  The Village has enough capital funds to cover part of the repair work and they are asking for approval to begin repairs. 

6.)          Award Contract – Maintenance Agreement for SCADA System and Software Support

Ms. Sonenfeld stated that both the Water Pollution Control Facility and Ridgewood Water use a SCADA system, which is a computer controlled system that runs the plants.  This is a recommendation to award the annual maintenance agreement for the system.  She pointed out that this is not capital because it is a maintenance agreement that is included in the expense budget.

7.)          Authorize Change Order – Emergency Service Repair to Water Pollution Control Facility SCADA System

Ms. Sonenfeld stated that this is an award of a change order to Keystone Engineering who used to solve periodic problems with the SCADA system at Water Pollution Control Facility.  This is for emergency servicing of the feeder and well pumps amounting to approximately $3,800.

8.)          Authorize Change Order and Rescind Previous Change Order – Benjamin Franklin Middle School Drop-Off

Ms. Sonenfeld explained that a lot of paving is being done in the Village this year.  Two contractors are being used and when the resolution for the school drop-off area for Benjamin Franklin Middle School was prepared and submitted, the incorrect paving contractor was named.  This resolution changes the paving contractor to Rockborn Trucking and Excavation, Inc., which is the correct contractor who should have been named in the first resolution. 

                             9.)          Award Contract – Printing Services – Ridgewood Water

Ms. Sonenfeld explained that this resolution would award the printing services for Ridgewood Water to Ridgewood Press not to exceed $50,000.

                             10.)       Award Contract – Consulting Engineering Services – Ridgewood Water

Ms. Sonenfeld introduced Richard Calbi, Director of Ridgewood Water.  Mr. Calbi said that the next several items involve Ridgewood’s compliance with regulations of the Environmental Protection Agency (EPA).  The first award is to Arcadis which is a local company that will be doing all the ground water under the influence of surface water engineering.  This work involves the design of additional piping and treatment systems at Village wells, which will meet the removal ordered by the EPA.  The new removal system will treat 99.9% of contaminants from the water. 

                             11.)       Award Contract – Emergency Laboratory Services – Water Department

12.)       Award Contract – Lead and Copper and Water Quality Parameter Testing & Compliance Services – Ridgewood Water

Mr. Calbi said that the contract for both of these emergency services is awarded to Agra Environmental Laboratory Services.  Ridgewood Water has been working with Agra in the past and currently their services are needed for further testing on the water for lead and copper compliance as well as other ground water testing.  These are emergency recommendations and the Village had to procure them now or the timing would put the Village behind the compliance schedules, which could compromise the health, safety and welfare of the public. 

13.)       Award Contract – Groundwater Under the Direct Influence of Surface Water – Ridgewood Water

Mr. Calbi stated that the award of contract for this work goes to Legette, Brashears & Graham who have been doing work for Ridgewood Water for decades.  The work will determine if any of the wells in Ridgewood are under the direct influence of surface ground water and require further engineering and treatment.  The Village will be subject to fines if the specified time frames are not met.

                             14.)       Award Contract- Emergency Repairs of Graydon Pool Well

Ms. Sonenfeld stated that immediately after Village Engineer, Christopher Rutishauser, returned from vacation, he spent days compiling the RFP for the emergency repairs at Graydon Pool.  Mr. Rutishauser said that the earlier repair was for a small pump station.  Mr. Rutishauser learned of the problem on a Saturday and he sent one of the staff from the Water Pollution Control Facility to investigate and was able to fix the problem on Sunday morning.  He explained that this was critical, because there had been a similar problem a few years ago.  At that time, the Board of Health said that Graydon couldn’t open unless the sanitary facilities were functioning.  Mr. Rutishauser thanked William Rickley, from the Water Pollution Control Facility, for his assistance with this matter.

Mr. Rutishauser reported on a problem with one of the two wells which supplies water to Graydon Pool.  The well is located on the far side of Veteran’s Field.  One of the motors did not seem to be functioning correctly and the electrician surmised that the “flat spot” was not pumping water correctly.  The Engineering Department was not capable of making the repairs and Mr. Rutishauser contacted Rinbrand, a company used and recommended by Ridgewood Water.  Rinbrand suggested replacement of the pump at a cost of approximately $13,000.  Mr. Rutishauser said that they tapped into the fire hydrant with a meter connection to supply Graydon with water, but it is necessary to have the repair done quickly.  Ms. Sonenfeld added that the water supply was receding when they were using the fire hydrant to get water into the pool.

15.)       Approve Agreement with Washington Township – Paving and Curbs – Hampshire Road and Standish Road 

Ms. Sonenfeld stated that this is a recommendation to award a change-order to the contract with Rockborn Trucking and Excavation, Inc. which is one of the two firms doing paving in the Village.  Ridgewood shares a street with neighboring Washington Township.  Washington Township indicated to Mr. Rutishauser that this contactor should do the work in their municipality as well.  This change-order represents the $118,000 that Washington Township will pay Ridgewood to do this paving work. 

                             16.)       Approve Shared Services Agreement – Fuel – Ridgewood Board of                                                        Education

Ms. Sonenfeld said that this is a request for a Shared Services Agreement between the Village and the Board of Education to provide self-service fueling facilities.  The request would give either Ms. Sonenfeld or Mayor Aronsohn authority to sign the agreement.  The interlocal charge on this will be 10% to cover billing which is less than normally charged to other municipalities since the same taxpayers support both entities. 

                             17.)       Award Contract Under State Contract – Bulletproof Vests

Ms. Sonenfeld explained that this is the award of a contract under a State Contract for four additional bulletproof vests.  Funding is available through grants and there is an additional $266.70 that will be funded through expenses.

18.)       Award Contract – Snowplowing Services and Sidewalk and Deck Clearing Services

Ms. Sonenfeld reported that five companies picked up bids for snow plowing services and two proposals have been received.  Mr. Rutishauser is recommending that the bid be split between ConQuest Construction and Downes Tree Service. 

              c.           Operations

                             1.)          2016 Village Council Meeting Dates

Ms. Sonenfeld explained that the Village Council Meeting dates for 2016 are being considered.  The Village Clerk, Heather Mailander, is proposing September 10, 2016, as the date for Coffee with the Council.  Ms. Mailander explained that in June 2016, the second Public Work Session should be held on June 15^th rather than June 22^nd in order to give enough time to have the minutes approved by the current Village Council at the Reorganization Meeting.  Ms. Mailander recommended that due to the Reorganization Meeting being held on Friday, July 1^st, the Public Work Session should be held on July 13^th rather than on July 6^th, in order to have some time in between meetings.  The second meeting in July will be on July 20^th.  Councilmembers indicated agreement with these recommendations. 

                             2.)          Establish Deposit Fees for Use of Village Barricades

Ms. Sonenfeld stated that this is a request to establish deposit fees for the use of Village barricades.  The barricades are used for events such as block parties and to close off streets for events such as the Car Show and Fourth of July festivities.  The barricades cost approximately $100 each and there are more and more incidents of the barricades being damaged or missing.  This request would require a deposit in the form of a check, in the amount of $125, to cover each barricade.  When the barricade is returned, the check will also be returned.  Ms. Sonenfeld said that in the case of events such as the Car Show, the Fourth of July or political events, a deposit fee of $500 would be collected and returned either fully or partially, depending on how many barricades are not returned or are returned in a damaged condition. 

3.)          Transfer of Liquor License – M&C Drugs, In. t/a Harding Pharmacy to Maple Avenue Liquors, LLC

Ms. Sonenfeld reported on the transfer of a liquor license from M&C Drugs to Maple Avenue Liquors.   The buyer has paid the appropriate fees for the transfer and the Police Chief indicated that the background checks have been completed and the Police Department approves the transfer.  

                             4.)          Amend Parking Restrictions – Willard School

Ms. Sonenfeld stated that this is a proposed parking ordinance for the Willard School drop-off for consideration by the Village Council.  The restrictions governing the drop-off and cut out at Willard School are said to be confusing by some, and this would bring Willard School more in line with some of the other schools, such as Travell.  There will be no stopping or standing allowed during certain hours and Ms. Sonenfeld said that the Citizens Safety Advisory Committee has approved the changes, along with Sergeant Jay Chuck of the Police Department’s Traffic Bureau.

Councilman Sedon indicated that this would help the school to keep traffic moving during drop-off and pick-up times and allows adequate time for people who may be dropping off or picking something up at other times of the day. 

Councilwoman Hauck said that she had been contacted some time ago by the Willard School Safety Director who is in charge of safety around the school.  The Safety Director said the signs needed clarification.  Councilwoman Hauck indicated that the reason these changes have happened so quickly is due to the responsiveness of the Engineering Department and the Citizens Safety Advisory Committee. 

              d.           Policy

                             1.)          Discussion of Schedler Property and House

Ms. Sonenfeld stated that the Village Council intends to draft a resolution concerning a grant application, which the Village will submit to Bergen County, subsequent to tonight’s discussion on the Schedler Property.  She pointed out that the earlier speaker, Isabella Altano, made many of her points but she would add other points for consideration by the Village Council. 

Ms. Sonenfeld said that in 2003, the Open Space Committee presented a report to the Village Council stating that recreational space in the community should be augmented and they suggested working with the Bergen County Trust Fund along with the Green Acres Program.  After evaluating many properties, they settled on Habernickel Farm consisting of ten 10 acres, and the Schedler property consisting of seven acres.  The Schedler property was acquired by the Village of Ridgewood in 2009, using funds from the Bergen County Open Space Grant.  The purpose of this grant is active and passive recreation.  Ms. Sonenfeld recalled that in 2010, the Parks and Recreation Committee sought to clarify their view of the Schedler property.  The Parks and Recreation Committee advised the Village Council that the original purpose for acquisition was to resolve a long term need for active and passive recreation space and restoration of the house on the property was never considered as an option. 

Ms. Sonenfeld stated that as a result of the Open Space Committee report of 2010, the Village Council considered and approved a Conception Development Plan for the Schedler property, featuring an appropriate mix of active and passive recreational space.  The report stated that interested parties are given twelve months to present a preservation plan, which would include funding.  It recommended the formation of two citizens groups, one to spearhead the funding, and the other to carry out the implementation of the passive and active recreation at the Schedler property.  Due to a recommendation made by the Village Council, another separate fund-raising group was to be formed to pursue preservation of the house.  In October 2012, the Parks and Recreation Board, through its Chair, Richard Brooks, issued a statement that it agreed with the balanced approach recommended by the Open Space Committee for passive recreational use including playing fields and aesthetically pleasing park land.  On May 2, 2014, the State granted the Schedler house’s eligibility to be listed in both the New Jersey and National Registers of Historic Places. 

Ms. Sonenfeld said that in August 2014, the Village submitted a Letter of Intent to Apply for a Grant for the Schedler property, on behalf of interested citizens.  No Village funding was available at the time and a decision was needed by the Village Council on the future status of the house.  As a result, the actual grant was never submitted.  In June 2015, the Village submitted the Letter of Intent to apply for a grant for the Schedler property on behalf of residents.  The Village Council did not take a formal stand on the design and there are still no funds in the budget to do any restoration work to the house.     

Ms. Sonenfeld said that Elaine Gold, who is the Head Administrator of the Bergen County Preservation Trust Fund, indicated that there are several issues that need to be resolved.  There is a request for $90,000 up front to pay for restoration work.  She explained that the grant would reimburse the entity after the work has been completed.  The entity is the Ridgewood East Side Development Group (RED) or Friends of Schedler.  RED has $45,000 available but would have to come up with another $45,000 in order to apply for the grant and they are requesting that the Village furnish the additional $45,000.  The Village would need to sign an assurance of the match.  The application contains questions relative to who is bidding for the project; the construction manager; the administrative manager; benefit to the public; short and long term gain; ADA issues; fire suppression information; ongoing maintenance; budgeting; supervising; performance maintenance; utilities; rent, etc.  The County also questions who will be responsible for any cost overruns and escrow management.  Ms. Gold wanted confirmation that a formal 501c3 has not yet been formed.  Ms. Sonenfeld added that this form must be completed by September.

Councilwoman Knudsen said that recently, as part of the comprehensive Master Plan Re-Examination, the Historic Preservation Commission (HPC) had the task of reviewing the Historic Plan Element of the Village Master Plan document, and to determine whether or not to reaffirm their position on historic sites listed in the plan.  After two months of review and discussion, the HPC members voted unanimously to reaffirm the position of maintaining and preserving historic structures and sites in the Village including the Zabriskie-Schedler house.  The Commission reported their findings to the Planning Board who enthusiastically accepted the reaffirmation of the HPC.  Councilwoman Knudsen said that this is a historic structure, set in a historic setting which is valuable, and the HPC strives to ensure that both the structure and the space is left for generations to appreciate and enjoy.  She recalled that in August 2013, the HPC formally issued their support and gave a detailed report as to the importance of both the home and the property because the area was the center of the hamlet of Paramus, as well as being the center of communication for the region during the American Revolution.  She noted that the property dates from March 23, 1780.

Mayor Aronsohn stated that this has been an issue since he became a Councilmember in 2008, when the Village Council was deciding whether or not to purchase the Schedler property.  The goal at that time was to prevent the property from commercial development with the idea that more passive and active recreation space was needed.  The report from the Open Space Committee was received in 2012.  They proposed a 90-foot baseball field, a multi-purpose field overlay, and passive space.  The issue of the house was to be determined in six to twelve months, which has long since passed.  He noted a letter from the Parks and Recreation Committee endorsing the report by the Open Space Committee. 

Mayor Aronsohn said that the issue of the house has to be resolved, but the bigger issue is the decision on what is to be done with the Schedler house.  He proposed adopting and moving forward with the recommendations of the Open Space Committee, followed by an attempt to resolve the house-related issues sometime in the future.  He added that there are so many unknowns relative to the house and he wondered if anyone has determined how much it would cost to renovate the house to today’s standards.

Councilman Sedon said that there is a deadline for the grant.  He asked if the grant would resolve some of the immediate concerns such as the roof.  If RED forms a 501c3 they could make repairs to the house which could be followed by fund-raising to restore the house to its historic status.  Councilman Sedon pointed out that the rooms upstairs are small and may only be able to be used for storage.  This means that only the main level would be required to be ADA compliant.  There is a lot of interest in the house and with the deadline looming, Councilman Sedon suggested moving forward with a consensus on the house before anything else.  

Councilwoman Hauck said that she appreciates the value of the historic house and she would like to have the house integrated into the park.  The house should be promoted as the focal point of the park, but she didn’t think the grant would be successful if they couldn’t explain how the historic house would integrate with the original easement that was requested for active and passive recreation.  It is important to describe the use of the house and exactly what the total cost of the restoration will be.  Councilwoman Hauck stated that she understands the urgency of the discussion, but she didn’t think they were in a position to make a fully informed decision without knowing the total cost of the project.  The Village needs to have an understanding of how the building will be maintained, who will rent the building, and the future and the on-going use of the park.  Councilwoman Hauck commented that at this point, the plan is piecemeal with many unanswered questions and she sees value in having a plan that is as complete as possible. 

Mayor Aronsohn referred to the deadline for the grant and recalled that the Village Council was in a similar circumstance with Habernickel Park relative to the barn.  During that discussion, the Village Council decided that they shouldn’t let the grant drive the decision and subsequently the deadline passed.  In this case, the Village Council has made efforts to mitigate the weather issues for the house on the Schedler property, but at this point they need to know the cost of restoration of the house and the purpose of the house going forward.  Mayor Aronsohn was confused about where the first $45,000 for the house was coming from.  Ms. Sonenfeld explained that the total amount for restoration of the house was $90,000 which would be comprised of half Bergen County funds, and half other funds.  The RED group has $45,000 in an escrow account.  The matching $45,000 does not come from Bergen County until the project is complete, meaning that some entity has to come up with the funds.  It is not a Village issue if the group can raise another $45,000.  Ms. Sonenfeld pointed out that the initial $45,000 had come from a private donor.

Councilwoman Knudsen addressed the concerns of Councilwoman Hauck, and said that the Village would not be out of pocket for any money.  She said that time is of the essence and they need to move forward.  The Village would be passing a resolution to move forward with the grant application which would allow the RED group to become a 501c3, meaning that they could actively engage in fund-raising.  She understands that they have commitments from donors and the Village Council needs to act quickly or this will be the second year in a row that the Village Council has let this grant opportunity die. 

Mayor Aronsohn recalled an almost identical discussion last year and he asked what progress has been made over the past year to look at the cost and the purpose of the house.  Councilwoman Knudsen explained that there is now money in an escrow account, and a list of items, relative to what needs to be done to stabilize and mitigate issues with the house, has been compiled.  There are a number of professionals in the group with expertise in the area of historical architecture.  Councilwoman Knudsen recommended moving forward with this opportunity.  Mayor Aronsohn commented that the Village would be fronting the money and there is risk involved.

Ms. Sonenfeld said that fronting the money is one thing; however, she is more concerned with the risk involved if this group goes forward with the construction and project work without using any Village resources.  She added that the grant has to be updated periodically and someone would have to issue reports.  Councilmembers have to consider how much control to exercise over the project if they decide in favor of the $45,000.  They would have to determine the amount of Village resources that would be necessary for this project including the resources of the Engineering Department.  Ms. Sonenfeld explained that there are two pieces to this question and not just the money. 

Councilwoman Knudsen stated that they would have to work out the details of this public/private partnership.  She reiterated that there is a willingness on the part of this group to commit to the fundraising and the restoration of the house.  This is a win-win for the Village because of the historic significance of the structure, and because it is now included in the National Register of Historic Places, there may be more opportunities for grant funding.  She said that last year, the application process was new to the participants, but thanks to last years’ experience, they have done a terrific job this year. 

Mayor Aronsohn said that what Councilwoman Knudsen says is true, but they still haven’t made a decision on the purpose of the house or where the $45,000 is coming from.  There are liability issues with the house being owned by the Village and the Village Council would have to control and manage the process, which will require resources.  There are no financial reports and there are other implications. He again compared this conversation to the discussion on the Habernickel barn when the Village Council let the deadline pass for the grant.  He said that the Village Council needs to move on improving the Schedler property and he recommended adopting the report of the Open Space Committee as well as making an informed decision on the house, before committing Village money. 

Ms. Sonenfeld said that it was pointed out to her at a recent meeting, that in the case of Lester Stable, there were two separate infusions of money to do two separate things.  One was to move the building which was controlled by the Bolger Foundation, and the second was the addition which was a private partnership in the sense that the Bolger Foundation was responsible for the interior work and the Village took care of the exterior work.  The Lester Stable was comprised of public land and private money. 

Councilman Sedon asked how long it would be before the Village was reimbursed the $45,000.  Ms. Sonenfeld said that the Village would have to officially inform the County that the project was complete. The County would then evaluate and observe the project, to ensure it was done to their standards, before releasing the funds.  She was unsure about the time frame before Bergen County would release the funds or the implications of cost overruns. 

Councilwoman Knudsen commented that it is possible that RED might supplement their own account and the Village might not have to come up with any money, since there are other committed donors.  Ms. Sonenfeld indicated that she believed the Village would have to encumber the funds up front to get the grant and would have to sign an assurance that they would do so.

Mayor Aronsohn questioned the existing $45,000.  Isabella Altano, 656 Kingsbridge Lane, came forward again and stated that they need to show in the application that the escrow money and the matching amount of the grant money are in place.  She said that the RED group is not a 501c3 organization and does not need a resolution from the Village to go forward.  She went on to explain that the Village owns the property, but RED is prepared to do the work including completing and submitting the application to the County.  Upon additional questioning by Mayor Aronsohn regarding the identity of the anonymous donor, Ms. Altano said she couldn’t identify the donor.  She assured him that everything was completely legitimate.  She added that last year, the Village Manager said she couldn’t sign the grant application because the group did not have matching funds and their application was aborted.  The group has had plenty of time this year, as well as having 50% funding in place. 

Mayor Aronsohn explained that his concern is that the Village is being asked to front $45,000 with the other half coming from an anonymous donor; however, the Village can’t decide whether or not to keep the house, how it would be used, or what it would cost.  Ms. Altano said that the house is 2,200 square feet which is not massive and the scale of work is not enormous.  The necessary work includes replacement of the roof; remediation of the mold; and addressing the asbestos in the basement.  Mayor Aronsohn said that a lot of Village resources will be expended if they move forward with restoration of the house and he doesn’t feel comfortable forcing this conversation between now and September 3rd. He again suggested adopting a resolution accepting the recommendations of the Open Space Committee which includes the house.  They could revisit the question of the house and make a concerted effort to reach a decision, but not by September 3^rd.  They need time to look at the financials and other implications.  Ms. Altano said that this is not a new concept and she reminded the Village Council that they went through this last year.  She has been involved with this project for five years and the house continues to deteriorate more every day. 

Councilwoman Knudson equated this type of historic structure to having a gem, and it is the Village’s obligation to move forward and support the restoration of this house, especially since there are residents willing to do everything necessary to preserve this historic structure.  The potential loss of this structure is irreversible and it is incumbent upon the Village Council to make the decision to maintain the integrity of the structure and preserve it for generations to come.  These residents are passionate and have spent hours of their time and are willing to fund-raise to make sure that the project is not being funded by Village taxpayers. 

Mayor Aronsohn asked Councilwoman Knudsen if she knew the total cost of restoration of the house at the Schedler property.  Councilwoman Knudsen said the house needs to be stabilized which would be followed by an assessment of what should be done next.  She stressed the fact that this group is going to be actively fund-raising and the Village Council should be grateful.  Work could be done in parts, as pointed out by Ms. Sonenfeld.  When questioned again by Mayor Aronsohn about the cost, Councilwoman Knudsen said that no one knows.  She recalled that several weeks ago, no one knew where the money was coming from to fund a $50 million parking garage; however, that didn’t stop the Village Council from voting in favor of developing a plan for that garage.  Mayor Aronsohn said that Councilwoman Knudsen has presented an excellent example, but there was a study done on the projected costs of the parking garage. 

Councilman Sedon stated that a decision is necessary now on whether or not to save the house.  Everything else that will follow will result from this decision.  Councilwoman Hauck commented that before Village funds are committed to the restoration of the building they need to have a vision as to how the building is going to be used.  If the house at the Schedler property will not be used on a regular basis, it will deteriorate again.  She added that she is aware of a donor willing to match the initial $45,000 in funds but that offer was rejected by the RED group.  If that donation had been accepted, the group would have enough money to make the house secure.  Councilwoman Hauck recalled the situation with the Pease Library, another historic structure in the Village.  She said that the Village Council needed to know how that building was going to be used before they would commit any money to its restoration.  She reiterated that until the Village Council knows the on-going and lifetime cost of the restoration, they can’t make a decision on whether or not to commit Village funds. 

Councilwoman Knudsen indicated that she was not aware of another donor in this instance and she asked Councilwoman Hauck to send her information regarding this individual.  She said that the County is very willing to contribute $45,000 worth of grant money to benefit the Village, and it is difficult to believe that some Councilmembers are reluctant to take advantage of this opportunity.  The Village is acting as a facilitator for the funding which will be repaid by the County.  She said that Ms. Sonenfeld and her assistant, Ms. Fricke, have spent a considerable amount of time and Village resources on this already.  Ms. Sonenfeld said that she and Ms. Fricke were not very involved in this issue since last October and, in fact, she didn’t hear much about the project until May 29, 2015, when the grant application was brought up again. 

Mayor Aronsohn recommended two resolutions for next week, one supporting the grant money for the house, and the other endorsing and memorializing the Open Space Committee recommendations including active and passive recreation.

2.)          Middlesex Regional Education Service Commission Cooperative Pricing Agreement

Ms. Sonenfeld explained that Mr. Rutishauser found this Cooperative when researching the purchase of a John Deere mini excavator.  This is a request for the Village Council to adopt a resolution to join the Cooperative in order to make the purchase of the mini excavator, which is already funded through the capital budget. 

                             3.)          Green Business Recognition Program

Regarding the application for the Sustainable Jersey program, Ms. Sonenfeld stated that the Green Team needs to acquire points through the creation a Green Business Recognition Program in order to achieve a bronze status.  

Councilman Sedon explained that this is a Green Business Recognition program.  He said that a check list has been developed by Jiffy Vermylen, Chair of the Ridgewood Green Team Committee, for the initial year.  The program would recognize businesses that participate in green initiatives such as water conservation, waste management and recycling.  The Green Team wants to encourage the business community to join the voluntary program and be recognized if they meet the criteria.  There are eight categories in this program and the goal is to complete one action in each category.  If successful, the business would be honored with a Certification as a Green Business by the Green Team.

Councilman Sedon stated that 150 points are needed to receive a bronze certification from Sustainable Jersey.  Ridgewood has enough points, but there are other mandatory actions that must be completed such as the creation of a Green Team and two priority actions.  He thanked Ms. Vermylen for her efforts with the Green Team and he pointed out that there could be grant money available to the Village to fund something like rain gardens at Graydon Park.  This would also allow the program of removing snow from the CBD and placing it at the Graydon Pool parking lot to continue.  This should appease the NJDEP.

Mayor Aronsohn also thanked Ms. Vermylen and said that this is a great idea.  He hopes that businesses take this opportunity to highlight their green credentials. 

                             4.)          Maintenance of Tree Wells in the Central Business District (CBD)

Ms. Sonenfeld stated that this resolution states that the owner of a property in the CBD is responsible for maintaining the tree wells, along with sidewalks.  The resolution indicates the need for a permit when doing tree well reconstruction work.  Ms. Sonenfeld asked if the time frame relative to this ordinance should be expanded to include September, in anticipation of a warm October and November. She pointed out that the Village didn’t get a contractor in to clean up tree wells until approximately July 4^th of this year, and the Village Council may want to consider moving it up to April or May next year. 

Councilman Sedon said that this was the first year that outside contractors were used to mulch the tree wells in the CBD.  He agreed that the months could be expanded and when this becomes an annual occurrence, the timing will be better.  He said that the goal is to maintain the aesthetics of the downtown area by removing tall weeds from tree wells. 

Mr. Rogers stated that Councilman Sedon and Mr. Rutishauser didn’t think it was necessary to burden a property owner with a permit relative to the tree wells.  The Village Council still has time to enact enforcement regulations in connection with anyone who does not maintain the tree wells.  He will review the duties of the Property Maintenance Officer to make sure that maintenance of tree wells is covered in the list of duties and responsibilities. 

Mayor Aronsohn pointed out that the permit was for reconstruction work and he asked for a clarification.  Councilman Sedon noted that that section was removed from the draft ordinance.  The ordinance addresses the on-going maintenance of the tree well rather than the construction.  He recalled a discussion during the budget meetings that the Village would make the needed repairs to these tree wells; however, the property owners would have to keep the areas weeded and maintained during the summer months. 

Ms. Sonenfeld suggested that the ordinance be worded so that the property owners would take over responsibility of the tree wells after the Village has done the initial annual maintenance.  The property owner would be responsible for maintenance through the season and there would be no indication of the months involved.  Mr. Rogers said that this could be an issue administratively because the Village would have to notify all property owners of the date that the Village is doing the initial maintenance. 

Councilman Sedon anticipated that the work by the Village on the tree wells would be completed in July so that the Village looks attractive for the July 4 Parade.  From that time on, maintenance becomes the responsibility of the property owner.  Mayor Aronsohn suggested that they require that the property owners maintain the tree wells from July to September and they can re-evaluate the program next fall.  Ms. Mailander, the Village Clerk, interjected suggesting that any reference to specific months be removed and that property owners should be obligated to remove litter and debris.  The Mayor and Council agreed to this change to the proposed ordinance. 

4.           REVIEW OF AUGUST 12, 2015 PUBLIC MEETING AGENDA

Ms. Mailander stated that next week at the Public Meeting, there would be three proclamations including Drive Sober or Get Pulled Over 2015 Statewide Crackdown; Declare September Ovarian Cancer Awareness Month; and Declare September National Preparedness Month. 

Ordinances for introduction include:  Amend Chapter 265 – Vehicles and Traffic – 15 Minute Parking Meter; Capital Ordinance – Construction of Handicapped-Accessible Ramp at Graydon Pool Parking Lot; Amend Chapter 145 Fees – Establish Deposit Fees for Use of Barricades; Establish a Policy for Maintenance of Tree Wells; Amend Chapter 265 – Vehicles and Traffic – Parking Restrictions at Willard School.

The scheduled Public Hearings include:  Prohibit U-Turns in Various Locations in Central Business District; Amend Chapter 265 – Vehicles and Traffic – Establish Stop Signs at Westbrook Road and Norgate Drive; Amend Chapter 265 – Additional Valet Parking Loading Zone – Chestnut Street; Lease of 1057 Hillcrest Road. 

Resolutions include:  Title 59 Approval and Award of Contract for Snow Plowing Services; Award Contract for Snow Removal for sidewalk and Deck Clearing Services; Award Contract for Printing Services; Award Contract for Emergency Repair Services at Graydon Pool Well; Award Professional Services Contract for Consulting Engineering Services for Ridgewood Water; Award Professional Services Contract for Emergency Laboratory Services for the Water Department; Award Professional Services Contract for Lead and Copper and Water Quality Parameter Testing and Compliance Services for Ridgewood Water; Award Professional Services Contract for Groundwater Under the Direct Influence of Surface Water for Ridgewood Water; Award Partial Contract for Siding Repairs to Traffic and Signal Building; Award Contract for Maintenance Agreement for SCADA System and Software Support; Award Contract Under State Contract for Ford F-150 Pick-up Truck for the Police Department; Award Contract Under State Contract for Snowplows; Award Contract Under State Contract for Bullet Proof Vests; Authorize Change Order for Emergency Service Repair to Water Pollution Control Facility SCADA System; Rescind Change Order for Benjamin Franklin Middle School Drop-Off; Authorize Change Order for Benjamin Franklin Middle School Drop-Off; Authorize Change Order for Paving and Curbs – Hampshire Road and Standish Road and Paving with Washington Township; Approve Shared Services Agreement for Fuel with Ridgewood Board of Education; Approve Membership in Middlesex Regional Educational Commission Cooperative Purchasing Program; Establish Green Business Recognition Program; Approve Person to Person Liquor License Transfer from M&C Drugs to Maple Avenue Liquors; Approve Annual Liquor License Renewals  

There will be two resolutions removed from the Consent Agenda:  Applying for the Grant for the Zabriskie-Schedler House; Accepting the Open Space Plan for the Schedler Property.

5.           MANAGER’S REPORT

Ms. Sonenfeld announced that Stage II Water Restrictions will begin tomorrow due to the hot weather and limited rainfall.  There has been an increase in water use for irrigation and the New Jersey Department of Environmental Protection (NJDEP) has downgraded the area from near normal to moderately dry.  The water demand has not been successfully lessened by Stage I Water Restrictions and this does not leave adequate reserves for firefighting and other emergencies.  Water irrigation is now limited to two days per week.  Hand-held hoses can be used at any time and there is no irrigation allowed on Monday, Thursday or Friday.  Ms. Sonenfeld stated that water is a vital resource shared by everyone and she appreciates the cooperation and compliance of Village residents.  She hears often that many residents are concerned about people not following water enforcement regulations and Rich Calbi, Director of Ridgewood Water, and his team will be getting involved from a maintenance standpoint, in order to work through the enforcement issue.

Ms. Sonenfeld reported on an illegal dumping incident at the Village’s Lakeview Drive Compost Facility, which was discovered by the NJDEP on July 14, 2015 on a regular inspection.  The dumping consisted of several truckloads of asphalt, concrete blocks and other construction material.  She thanked Bergen County for providing a large excavating truck with an extension arm to clear the area.  The work is almost complete; however, there was a problem with the truck which is being repaired at the moment.  There is an active investigation on this illegal dumping; however, news of the investigation was reported which has hampered progress.

Ms. Sonenfeld stated that 364 Ridgewood Parking Permits have been sold to residents and 15 have been sold to non-residents.  The total so far this year is almost equal to the total amount sold last year.

Ms. Sonenfeld referred to the weekly Parking Steering Committee Meeting and said that meetings focus on the building of the Hudson Street Parking Garage and Deck.  The topic of the last three meetings was the dates that were referred to earlier in this meeting.  They also decided that the train station change machine would be phased out at the West Ridgewood Train Station because the machine is inefficient and unsafe.  Signs will be posted indicating that the dollar coins will no longer be issued after a certain date.  They decided not to replace the machine because of the great number of people in the lot using RPPs and Park Mobile. 

Ms. Sonenfeld said that the Financial Feasibility Study was discussed at the last Parking Steering Committee Meeting.  She and Robert Rooney, Village Chief Financial Officer, continue to work on the study and they will bring their findings to the weekly meeting on Friday. 

Ms. Sonenfeld announced the upcoming retirement of Tony Merlino on September 1, 2015.  Mr. Merlino, who is the Zoning Officer and Building Subcode Official, has been with the Village since August 1986.  Ms. Sonenfeld thanked him for his many years of work with the Village.   

Ms. Sonenfeld stated that there will be a resolution on next week’s agenda relative to the hiring of a professional consultant on COAH.  This person is being used by multiple municipalities to determine COAH obligations and the cost to the Village is approximately $1,000.

Ms. Sonenfeld spoke about Civil Service and said it was established in 1908, as part of the progressive movement and as an attempt to counter nepotism.  At that time, the goal was to make appointments and promotions based on merit and ascertain as much as was practical through exams.  Out of 565 municipalities in New Jersey, less than one-third are covered by Civil Service.  About 30% of the municipalities in Bergen County are Civil Service, which means that the majority of the Managers/Administrators and Municipal Clerks do not have to deal with Civil Service issues as they do in Ridgewood. 

Ms. Sonenfeld stated that there has been a lot of discussion on classified versus unclassified positions.  Classified positions are considered competitive, meaning that testing or some sort of criteria is used to rank candidates for a particular job.  Testing has been diminishing as a way to rank candidates mainly because of the resources required and the expense.  The rule of three allows municipalities to choose from the three topped ranked candidates and veterans always get ranked first.  Ms. Sonenfeld explained that unclassified jobs are non-competitive and testing and ranking is not viewed as practicable, due to knowledge and skills associated with the job.  She said that the term “competitive” is misleading since unclassified senior jobs are the most difficult to obtain and carry significant experience, expertise and knowledge.  She explained that in the Village, they use unclassified jobs for the most senior positions, including Police and Fire, and the senior leadership in the Village consists of unclassified jobs, in combination with statutory jobs.  The position of Village Manager is an unclassified job along with Municipal Department Head of Operations for the Water Utility and the Building Department; Assistant to the Village Manager; Department Head of Planning; Municipal Department Head of Human Resources; Municipal Engineer; Municipal Department Head of Parks and Recreation; and the Systems Analyst.  Statutory jobs in the Village are the Village Clerk; Chief Financial Officer; Tax Assessor; and Municipal Court Administrator.

Ms. Sonenfeld pointed out that the Building Amnesty Program is in place for residential work that has previously been committed without the required permits.  The purpose of the program is to ensure that any work completed without permits is done without causing a safety hazard.  The program allows homeowners to apply for permits for past building improvements to their homes, before they are subject to administrative action.  Ms. Sonenfeld reported that twenty-four people have applied for amnesty and closed their permits.  There were over six hundred open permits before the program started.  The program will end on August 21, 2015, and anyone who has done work without a permit, and has not participated in pursuing a permit through the Building Amnesty Program, will be subject to the normal administrative procedures, including possible fines.  This is an opportunity to ensure that a resident, planning on selling his/her house, will have the necessary paperwork in order. 

Ms. Sonenfeld presented an update on paving and thanked the staff in the Engineering Department.  She said there were forty-three locations on the list for paving in the Village and paving in thirty locations have been completed.  

Ms. Sonenfeld stated that a second RFP was issued for the lease of the house at 1057 Hillcrest Road.  The base bid is $3,700.  There were no interested partied when the first bid was issued.  The bid packets can be picked up now, with a return deadline of August 22, 2015.  

Ms. Sonenfeld announced that the next “Meet the Manager” is scheduled for the evening of August 13^th from 4:30 P.M. to 7:30 P.M.

Ms. Sonenfeld stated that a resident reported that they were only allowed to put eleven hours on the parking meter when attempting to use Parkmobile at the west side train station on Monday.  This resulted in two transaction charges which have been resolved by the Village.  Parkmobile made an application change over the weekend which included Ridgewood and they have addressed this mistake. 

Upcoming Events:  Ms. Sonenfeld said that the Village Farmer’s Market is open every Sunday and continues through November.  August 6^th is the last show of the season at the Kasschau Memorial Shell with Matt Grandon and The Connection.  Ridgewood Summer Sale Days are scheduled for August 6^th, 7^th and 8^th.  Murder on the Orient Express will be shown at Movies in the Park on August 22^nd.  There will be a special showing of Harry Potter on August 19^th. 

6.           COMMITTEE REPORTS

Planning Board – Councilwoman Knudsen reported that the Planning Board met last evening.  There were only two applications, one for Lima Eye Center and the other for Tito’s Burritos.  The Board completed their consistency reports with the Village ordinances pertaining to the Master Plan Amendment for Multi-Family Housing.  The Planning Board concluded that the ordinances were consistent with the Master Plan Amendment previously approved by the Board. 

Historic Preservation Commission (HPC) – Councilwoman Knudsen said that the HPC meets next Thursday.

Councilwoman Knudsen said that a week and a half ago, a tree fell across the driveway at her residence.  She thanked the Ridgewood Police and Fire Departments for their rapid response, as well as Emergency Services.  The tree fell at 3:30 A.M. and the entire area was clean by 7:30 A.M. She thanked the Village staff for their quick response.  

Abandoned Properties Committee – Councilwoman Hauck reported on the quarterly meeting of the Abandoned Properties Committee on August 3^rd.  The ordinance, which is now a year old, models the State statute and gives Ridgewood the tools to protect the public from the danger of declining properties and to enforce property maintenance laws.  Councilwoman Hauck explained that to be placed on the abandoned properties list, a property has to meet two of the following criteria: it has to be abandoned or uninhabited for at least six months; must be in need of rehabilitation; have missed at least one installment of property taxes; have been determined a nuisance, meaning that it is either unfit for habitation, poses a fire risk, is a health or safety hazard, there is presence of vermin, debris or vegetation which makes the property unsafe, or is dilapidated in appearance. 

Councilwoman Hauck stated that there are six properties on the list now, including Daniel Court which is in foreclosure.  In this case, it is difficult to find out which bank is paying the taxes.  There is a property on Fairway Road which owes back taxes and the property owner can’t be located. The property at 1085 Linwood Road is vacant and the Village can’t find the property owner.  442 Van Buren Street is an LLC which is for sale and vacant.  Improvements have been made at 388 Stonybrook Court and it can be taken off the list if progress continues.  It is still abandoned, but taxes are being paid and the house is secure. 

Councilwoman Hauck reported that 209 Lotte Road has been abandoned for ten years and has been a continual nuisance and hazard.  A rehabilitation agreement was executed with the property owner in April and they posted a $355,000 line of credit to perform all of the necessary work to make the home code compliant and habitable within six months.  If the owner were to default, the Village could claim any of the unused balance and oversee the remainder of the work.  Councilwoman Hauck said that after three months, the work has been deemed 5% complete, meaning very little has been done to improve the property.  The home remains hazardous and abandoned, and the next step is waiting for the lapse of the six-month time period and a discussion of possible terms for another six-month extension or seizure of the property. 

Councilwoman Hauck reported that at the close of the meeting, the Committee assessed the success of the first year of the Abandoned Properties Program.  The Committee concluded that to its credit, the Village was one of the first municipalities in Bergen County to implement the program.  Since then, many communities have passed their own ordinances, including Allendale and Wyckoff, some with even stricter penalties. There is a bill in the New Jersey State Senate which would require vacant and abandoned properties to be registered with all municipalities in New Jersey, with additional state-mandated enforcement tools such as escalating fines up to $500, just for being placed on the Abandoned Properties list.  This is due to the burden placed on municipal services, public safety, and the negative impact on neighborhoods.  Councilwoman Hauck stated that the process has been time consuming and frustrating, but there have been results at several Ridgewood properties.  Four homes on the list have been removed. 

Citizens Safety Advisory Committee (CSAC) - Councilman Sedon reported that the CSAC met on July 16^th, and discussed two wide intersections on Morningside Road.  Morningside Road intersects with Fairmount Road and Hamilton Road and the CSAC made the recommendation to paint lines to delineate traffic flow.  This will shorten the crossing distance for pedestrians and will reduce the distance for pedestrian traffic impact. 

Councilman Sedon referred to parking lot design and said that the CSAC would like to present a requirement to the Planning Board that the Master Plan contain a provision for pedestrian aisles in parking lots.  At the moment, there is the potential for pedestrians to get hit in parking lots because they walk in the same lane with traffic flow.  The new requirement calls for a small space in between cars so there is more room when entering and exiting parking lots. 

Councilman Sedon reported on a recommendation for a “Stop for Pedestrians” crosswalk signs at Grove Park on Grove Street by the Saddle River County Park.  At the moment, there is a “Pedestrian Area” sign and this will make drivers more aware that pedestrians are going back and forth.  The next CSAC meeting is September 10, at 7:30 P.M.

Mayor Aronsohn announced that July 26, was the 25 anniversary of the Americans with Disabilities Act.  Bergen County hosted an event on July 24, to celebrate the anniversary attended by himself, the Village Manager, Janet Fricke and Members of the Access Ridgewood team.  Senator Menendez gave the keynote address along with the Director of Disability Services, and Diana Stolfo, a former Ridgewood resident. 

7.           COMMENTS FROM THE PUBLIC

Mayor Aronsohn stated they would again have comments from the public and asked anyone wishing to address the Village Council to come forward.

Isabella Altano, 656 Kingsbridge Lane, referred to Councilwoman Hauck’s comment on RED’s refusal of a donation of $45,000.  She said that she didn’t recall RED refusing the money from this person, but she indicated that it would not be right for her to ask for the money since she is on the Planning Board and this individual has dealings with the Planning Board.  Ms. Altano asked Councilwoman Hauck if she was prepared to follow up for this money because these funds would be a tremendous help to the Village.  At that time, Ms. Altano recommended that someone else take the money because she does not want to give the appearance of impropriety. 

Regarding the total cost of the project, Ms. Altano said they wanted to do this little by little and did not want to overburden the Village.  The Bergen County Grant is set up so that work can be done in a piecemeal way.  Health and Safety conditions, such as the roof and mold remediation, would be tackled first. She asked the Village Council to remember when they consider the recommendation made by the Open Space Committee that the plan shows a ninety-foot field with most of the trees removed and the Zabriskie-Schedler house demolished.  The house is an important aspect of the plan and Ms. Altano urged Councilmembers to reconsider this resolution since it would be terrible for the Village.

An inaudible resident pointed out that the two resolutions to be considered at the next meeting are contradictory.  He is confused because the Open Space resolution calls for the demolition of the house, and the other resolution calls for preservation of the house.  Many residents have contributed a large amount of time and energy into this project, which started when discussions began on purchasing the property to today.  He asked what the Village has done regarding this property. 

Mayor Aronsohn admitted the Village hasn’t done much.  They have tried to mitigate some issues in connection with the house including the installation of the tarp on the roof, but not much else.  This is the opportunity for the Village Council to make some big decisions.  The resident said he would be prepared to do almost anything that would help with decision making.  Mayor Aronsohn thanked this individual. 

Joseph Suplicki, 1 Fifteenth Avenue, Elmwood Park, Vice President of the Ridgewood Historic Preservation Commission (HPC), said that a decision was made to demolish the Zabriskie-Schedler House before completion of the application form.  The application form states there is nothing historical on the property and the Village did not consult with a historian or the HPC.  Anyone could have told them there was a historic house on the property.  Mr. Suplicki said that asking for property for strictly recreational use and ignoring the fact that there is a historic house on the property is outrageous.  RED is trying to help the Village do something to save the house and the decisions made by previous Councils to ignore the house should be re-examined.  Mr. Suplicki stated that the house should be saved and the field size decreased.

Anne Loving, 342 South Irving Street, referred to the requirements for tree wells and asked if they are the responsibility of the property owners or business owners.  On another subject, Ms. Loving thought that for next week’s agenda she heard Ms. Mailander mention an Award of Contract for a pick-up truck for the Police Department and she asked if this was correct.  Ms. Mailander said that the truck is for the Parking Utility. 

Ms. Loving asked what would happen if the outcome of the referendum does not support the parking garage. Ms. Loving recalled that Mayor Aronsohn questioned the cost of the project to save the Zabriskie-Schedler house several times.  She said that when Councilman Pucciarelli talks about the garage costing $15 million, he says it is just a number.  If that is the case, it is possible to allocate funds without knowing the exact number.  It appeared to Ms. Loving that Councilwoman Knudson was being badgered about the cost of the Schedler project, which leads her to believe that Mayor Aronsohn is not invested in saving the Schedler house.  Regarding Councilwoman Hauck’s comments about putting the cart before the horse, Ms. Loving pointed out that the Village has hired a Human Resources professional before the position was created, is an example of putting the cart before the horse. 

Councilman Sedon said that the business owner would be responsible for the tree wells because they are present every day, but if the business is vacant, responsibility would fall to the property owner.  This mirrors the snow removal ordinance. 

Boyd Loving, 342 South Irving Street, said that he supports Councilwoman Knudsen’s statements relative to the Schedler House.  As his wife pointed out, Councilman Pucciarelli has indicated on many occasions that he has no idea as to the cost of the parking garage or the design concept, but they are willing to fund the project.  The Schedler house is no different. 

Lorraine Reynolds, 550 Wyndemere Avenue, said that the Village has done nothing with the Schedler property since they purchased it in 2009. Village employees put a tarp on the roof incorrectly, causing more water damage and the Village is to blame for the condition of the house today.  She recalled that at Garber Square recently the Village spent $45,000 unnecessarily to reduce the size of the median from eight feet to four feet.  This should have been discussed before the concrete was poured.  Ms. Reynolds said that Ms. Altano has amassed a lot of people willing to contribute towards improving the Zabriskie-Schedler house, when the group becomes a 501c3 and she can’t believe there is so much debate over $45,000.

Referring to Councilwoman Hauck’s report on abandoned properties, Ms. Reynolds pointed out that the Schedler property meets the criteria of an abandoned property and the Village is not in compliance.  The Village should be required to do something with the house. 

Leonard Eisen, 762 Upper Boulevard, said that he attended a fabulous concert at the Kasschau Memorial Shell yesterday evening.  The performers were the Rio Clemente Jazz Band and the group chose to play something they had never rehearsed before.  It is remarkable to see such professional people playing in Ridgewood for free, and he commended the Kasschau Shell Committee for their outstanding work.  Mr. Eisen said that Rio Clemente always ends his program with patriotic music and the evening ended with everyone singing “God Bless America”.  He will be in attendance tomorrow for the last night of the concert series. 

Bob Fuhrman, 49 Clinton Avenue, thanked the Village Manager for clarifying the Civil Service situation and classifications.  He was surprised to see that the Human Resources position was once again on tonight’s agenda in Closed Session.  This is a necessary position for any entity that has a number of personnel employed and Mr. Fuhrman said that he trusts the decision of the Village Manager.  

Bernadette Walsh, 444 Red Birch Court, said that several weeks ago her eldest child suffered from heat stroke and when she called 911 the Police and EMS responded within two minutes.  She thanked them for such a quick response.

Ms. Walsh referred to the Human Resources position and recalled that at a prior meeting, she had questioned the Human Resources position including the credentials that go along with that position.  Ms. Walsh said she has met Ms. Matthews and found that they share similar credentials.  Ms. Walsh is the head of Global Mobility for a gas company with a specialty in workplace mobility.  Ms. Matthews was hired for a fantastic job in a wonderful community, but there would have been a lot more applicants if it had been noted that this was an opening for a Department Head.  Ms. Walsh asked how anyone would know if Ms. Matthews was better than anyone else since she might not be the best credentialed person for the job. 

8.           RESOLUTION TO GO INTO CLOSED SESSION

Ms. Mailander read Resolution #15-227, to go into Closed Session, in full as follows:

9.           ADJOURNMENT

There being no further business to come before the Village Council, on a motion by Councilwoman Knudsen, seconded by Councilman Sedon, and carried unanimously by voice vote, the meeting was adjourned at 10:41 P.M.

                                                                                      _________________________________                                                                                                                          Paul S. Aronsohn                                                                                                                                                     Mayor

__________________________________                                                                                                  Heather A. Mailander                                                                           

                    Village Clerk