20160511 - Village Council Regular Public Meeting

VILLAGE OF RIDGEWOOD

VILLAGE COUNCIL

REGULAR PUBLIC MEETING

MAY 11, 2016

8:00 P.M.

1.   Call to Order - Mayor

2.   Statement of Compliance with the Open Public Meetings Act

3.   Roll Call - Village Clerk

4.   Flag Salute and Moment of Silence

5.   Acceptance of Financial Reports

6.   Approval of Minutes

7.   Proclamations

9.  Comments from the Public (Not to exceed 5 minutes per person - 30 minutes in total)

10.  Manager's Report

11.  Village Council Reports

12.  2016 Budget Hearing

a.   Overview of 2016 Budget

b.   Village Council’s Comments

c.   Public Hearing on 2016 Budget

     d.   RESOLUTIONS

     THE FOLLOWING RESOLUTION, NUMBERED 16-114 WILL BE ADOPTED BY A CONSENT AGENDA, WITH ONE VOTE BY THE VILLAGE COUNCIL.  THERE IS A BRIEF DESCRIPTION     BESIDE THE RESOLUTION TO BE CONSIDERED ON THE CONSENT AGENDA.  THIS RESOLUTION WILL BE READ BY   TITLE ONLY:

     16-114    Establish Budget Surplus Policy – Establishes the guidelines for the Village’s budget surplus policy

     THE FOLLOWING RESOLUTION, NUMBERED 16-115, WILL BE CONSIDERED SEPARATELY AND READ IN FULL:

     16-115    Adopt 2016 Budget

13.  ORDINANCES – INTRODUCTION

3534 - Amend Chapter 265 – Vehicles and Traffic – Brookside Avenue Parking Restrictions – Establishes new parking restrictions, as follows: Parking prohibited on Brookside Avenue from East Ridgewood Avenue to Spring Avenue on both sides of the street, from 8:00 a.m. to 3:00 p.m. Monday through Friday, from September 1st through June 30th.  Three hour parking on both sides of Brookside Avenue from 7:00 a.m. to 8:00   p.m. on all days, except Sundays and Holidays

3535 – Bond Ordinance – General Capital ($4,519,975) – Appropriates this money for various capital purchases for various Village departments

3536 – Bond Ordinance – Water Utility Capital ($4,655,000) – Appropriates this money for various capital purchases for Ridgewood Water

3537 – Police Department Salary Ordinance – Sets salary   ranges, annual salary increases (0% for 2016 and 2017), longevity payments, sick leave payouts at   retirement, and health insurance contributions for Police Officers and Police Superiors for 2016 and 2017

3538 – Amend Chapter 145 – Fees – Police Officer Fees on Outside Jobs – Increases the fees paid to Police Officers to $95/hour on outside jobs

3539 – Amend Chapter 265 – Vehicles and Traffic – Pomander Walk Parking Restrictions and U-Turn Prohibition – This ordinance prohibits U-turns on Pomander Walk from Godwin Avenue to the end of the street.  It also prohibits parking from 8:00 a.m. to 8:00 p.m. on all days, for the entire length of the street.

14.  ORDINANCES - PUBLIC HEARING

3528 – Amend Chapter 145 – Fees – Significant Sewer Discharge Fees

3529 – Establish Position of Qualified Purchasing Agent 3530 - Establish a CAP Bank

3531 – Bond Ordinance – Cleaning of Anaerobic Digesters   at Water Pollution Control Facility ($495,000)

3532 – Establish Guidelines for Audio/Video Recording of Public Meetings

3533 – Establish Ridgewood Community Action Network

15.  RESOLUTIONS

THE FOLLOWING RESOLUTIONS, NUMBERED 16-116 THROUGH

16-140 ARE TO BE ADOPTED BY A CONSENT AGENDA, WITH ONE VOTE BY THE VILLAGE COUNCIL.  THERE IS A BRIEF DESCRIPTION BESIDE EACH RESOLUTION TO BE CONSIDERED ON THE CONSENT AGENDA. EACH RESOLUTION WILL BE READ BY TITLE ONLY:

16-116    Award Contract – Transmission Replacement and Repairs (NTE $30,000) – Awards a contract to the lowest quote from Al’s Truck Service, 230 West Forest Avenue, Englewood, NJ

16-117    Award Contract – Emergency Repair of Garage Wall – Water Department (NTE $16,800) – Awards a contract to the lowest responsible bidder, Conquest Construction Corp., 20 Carver Avenue, Westwood, NJ

16-118    Title 59 Approval – Landscaping Services – Ridgewood Water – Approves the plans and specifications for Landscaping Services, prepared by Ridgewood Water, pursuant to Title 59

16-119    Award Contract – Landscaping Services – Ridgewood Water (NTE $113,280) – Awards the first year of a two-year contract to the sole bidder, Pat Scanlan, 14 Plains Drive, New City, NY

16-120    Title 59 Approval – Cleaning of Anaerobic Digesters at Water Pollution Control Facility – Approves the plans and specifications for Cleaning of the Anaerobic Digesters at the Water Pollution Control Facility (WPCF), 561 Prospect Street, Glen Rock, New Jersey for the Village of Ridgewood, prepared by the Engineering Division, pursuant to Title 59

16-121    Award Contract – Cleaning of Anaerobic                   Digesters at Water Pollution Control Facility       (NTE $480,000) – Awards a contract to the                lowest responsible bidder, Spectraserv, 75                Jacobus Avenue, South Kearny, NJ

16-122    Title 59 Approval – Infrared Asphalt Surface           Repair, Trench Patching, and Miscellaneous             Curb      and Sidewalk Repair – Approves the plans           and specifications for Infrared Asphalt                     Surface Repair, Asphalt Trench Patching, and            Miscellaneous Curb and Sidewalk Repair, July             1, 2016 through June 30, 2017, inclusive                prepared by the Division of Engineering,                 pursuant to Title 59

16-123    Award Contract – Infrared Asphalt Surface                Repair, Trench Patching, and Miscellaneous             Curb and Sidewalk Repair – Awards a contract           to the lowest responsible bidder, Frank A.             Macchione Construction, Inc., 168 Midwood                Road, Paramus, NJ

16-124    Title 59 Approval – Furnishing, Delivering,              and Maintenance of Emergency Equipment,                      Radios, and Vehicle Computer Systems –                   Approves the plans and specifications for             Furnishing, Delivering, and Maintenance of               Emergency Equipment, Radios, Vehicle Computer           Systems, and Other Listed patrol Equipment               for the Ridgewood Police Departments, July 1,          2016 through June 30, 2017, inclusive,                  prepared by the Engineering Division,                    pursuant to Title 59

16-125    Award Contract – Furnishing, Delivering, and           Maintenance of Emergency Equipment, Radios,              and Vehicle Computer Systems – Awards a                  contract to the lowest responsible bidder,            Regional Communications, Inc., 64 East                   Midland Avenue, Paramus, NJ

16-126    Award Contract under National Cooperative               Purchasing Agreement – Bucket Truck – Traffic        & Signal (NTE $134,215) – Awards a contract              under a National Cooperative Purchasing                     Agreement to Altec Industries, Inc., 250                 Laird Street, Plains, PA

16-127    Award Professional Services Contract – Certified Forester to Prepare Community Forestry Management Plan (NTE $3,500) – Awards a Professional Services contract to Ron Farr, Certified Forester, Farr Forestry              Services, LLC, 6 Ricker Road, Newfoundland,             NJ

16-128    Award Contract Under State Contract – GIS Services – Engineering (NTE $30,197.50) –              Awards a contract under State Contract to                SHI, 290 Davidson Avenue, Somerset, NJ

16-129    Award Extraordinary, Unspecifiable Services             Contract – Bellair Pump Station Repairs                      ($6,295.17) – Awards an EUS contract to                  National Water Main Cleaning Co., 1806 Newark          Turnpike, Kearny, NJ

16-130    Award Extraordinary, Unspecifiable Services             Contract – SCADA Software Upgrade, Hardware             and Software Support Phase 1A – Ridgewood                Water (NTE $195,461) – Awards an EUS contract           to Emerson Process Management Power and Water      Solutions, Inc., 200 Beta Drive, Pittsburgh,             PA. The required Pay to Play forms have been            submitted to the Village Clerk.

16-131    Award Extraordinary, Unspecifiable Services             Contract – Laboratory Services – Ridgewood            Water (NTE $70,005) – Awards an EUS contract             to Agra Environmental and Laboratory                     Services, 90½ West Blackwell Street, Dover,              NJ

16-132    Award Extraordinary, Unspecifiable Services             Contract – Repair of Collapsed Sewer – Dayton         Street (Total Amount NTE $36,800) – Awards an      EUS contract to the following:  Conquest                Construction, Inc., 20 Carver Avenue,                    Westwood, NJ (NTE $30,000); National Water            Main Cleaning Co., 1806 Newark Turnpike,                 Kearny, NJ (NTE $2,800); and Village of                 Ridgewood Police Department (NTE $4,000)

16-133    Reject Bids – Janitorial Services – Various Village Facilities – Rejects the sole bid received due to various deficiencies in the bid submitted

16-134    Cancel Unexpended General, Water Utility, and      Parking Utility Capital Balances – Cancels General Capital balances in the amount of $1,502,903.06; Water Capital balances in the amount of $710,209.62; and Parking Utility Capital balances in the amount of $13,647.09

16-135    Authorize Participation in Houston-Galveston Area      Council Cooperative Pricing Agreement – Authorizes the Village of Ridgewood to enter into a Cooperative Pricing Agreement with the Lead Agency for the Houston-Galveston Area Council Cooperative Pricing Agreement

16-136    Approve 2015-2016 Renewal of Liquor License –      Rocco Berardi – Approves the 2015-2016 renewal of the plenary retail consumption pocket liquor license owned by Rocco Berardi, pursuant to a Special Ruling by the Director of the Division of Alcoholic Beverage Control

16-137    Authorize Suspension of Enforcement of Prohibition on A-Frame Signs in Central Business District and Set Criteria for A-Frame Signs – Authorizes the suspension of enforcement for the A-Frame signs in the CBD.  It also sets basic criteria for the A-Frame signs.

16-138    Appoint Chairperson of Ridgewood Community Action Network – Appoints Ines Bunza as the Chairperson  of the Ridgewood Community Action Network, to a term which shall expire 12/31/17 and directs Ms. Bunza to appoint Vice Chairperson(s) for the same term(s)

16-139    Appoint Qualified Purchasing Agent and Revise Established Bidding Threshold – Appoints Stephen Sanzari as the Qualified Purchasing Agent (QPA) and authorizes the QPA to award contracts on behalf of the Village of Ridgewood that do not exceed $40,000 in a contract year, without publicly advertising for bids

16-140    Accept Community Development Block Grant – Handicapped Accessible Ramp – Lester Stable and Rescind Resolution #15-332 - Accepts the Community Development Block Grant for $50,000 for a handicapped accessible ramp at  the Lester Stable. This resolution also authorizes the Village Manager to sign the grant agreement and the CFO to sign all vouchers submitted in connection with the grant.  In addition, this resolution rescinds Resolution #15-332, which was incorrect.

THE FOLLOWING RESOLUTION, NUMBERED 16-141, WILL BE CONSIDERED SEPARATELY AND READ IN FULL:

16-141    Award Contract – Printing for Special Referendum Election

16.  Comments from the Public (Not to Exceed 5 minutes per person)

17.  Resolution to go into Closed Session

18.  Closed Session

19.  Adjournment