20171025 - Village Council Work Session

A REGULAR WORK SESSION OF THE VILLAGE COUNCIL OF THE VILLAGE OF RIDGEWOOD HELD IN THE SYDNEY V. STOLDT, JR. COURT ROOM OF THE RIDGEWOOD VILLAGE HALL, 131 NORTH MAPLE AVENUE, RIDGEWOOD, NEW JERSEY ON OCTOBER 25, 2017 AT 7:30 P.M.

 

1. 1. CALL TO ORDER – OPEN PUBLIC MEETINGS ACT – ROLL CALL – FLAG SALUTE

Mayor Knudsen called the meeting to order at 7:29 P.M. and read the Statement of Compliance with the Open Public Meetings Act. At roll call, the following were present: Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen. Also present were Heather Mailander, Village Manager/Village Clerk; Matthew Rogers, Village Attorney; and Donna M. Jackson, Deputy Village Clerk.  

Mayor Knudsen led those in attendance in the Pledge of Allegiance to the Flag and held a Moment of Silence for all the men and women serving our nation and all first responders.

2. 2. COMMENTS FROM THE PUBLIC

Mayor Knudsen opened the public comment portion of the meeting.

George Stafford, 16 Kitchell Avenue, Wharton, New Jersey and a representative of the New Jersey Highlands Coalition and Keep It Green, a statewide advocacy group for open space, presented a resolution for the Village Council to consider at a future meeting. The resolution called on the new Legislature to establish a firmly funded, and continual Open Space Program. Mr. Stafford explained that concerns were raised last year when drought conditions had an impact on ground water and small stream water supplies. Open Space is where ground water is recharged, especially agricultural and forested Open Space. Since 1996, one quarter of a million acres of open space has been lost in the State of New Jersey, and a million more people were added to the population. Also, approximately 25% of the treated water that is in the distribution system is lost. Mr. Stafford explained that a green infrastructure does not have to be maintained, and Open Space allows ground water to feed streams and fill reservoirs, while controlling issues with water runoff. The resolution also calls for a “Payment in Lieu of Taxation for Communities” program, which is a farmland assessment.

Mr. Stafford also presented flyers regarding Ballot Question #2, which would dedicate funds that the State of New Jersey received for natural resource damage to clean up natural resource damage.

Anne Loving, 342 South Irving Street, expressed a concern that the Community Relations Advisory Board (CRAB) is inserting itself into the curriculum of the schools by discussing topics such as what museums the schools must or must not visit on field trips.

Rurik Halaby, 374 Evergreen Place, stated that he wrote to the State Senator and two Assemblymen, suggesting that they do what they can to help Senator Weinberg pass the two legislative amendments to the Open Public Meetings Act (OPMA) and the Open Public Records Act (OPRA). Mr. Halaby felt these Legislative Amendments would encourage more openness. He stated that he held Village Manager, Heather Mailander and Deputy Village Clerk, Donna Jackson in the highest regard; however, he felt that the OPRA procedure in Ridgewood was challenging. Mr. Halaby felt that anything the Village Council discusses, with some exceptions, should be open. He urged the Village Council to reverse their decision to opposed the legislative amendments proposed for OPMA and OPRA.

3. 3. PRESENTATION
4. 1. Affordable Housing Presentation by Beth McManus, Planner

Mayor Knudsen introduced Beth McManus, the Village’s Special Conflict Planner. Ms. McManus helps the Planning Board with applications pertaining to the housing development applications downtown, and is highly qualified.

Village Attorney, Matthew Rogers explained that this is a presentation regarding the status of affordable housing, and the Village’s compliance with the Declaratory Judgement Process in the Court. He described Ms. McManus as a planner with the firm of Clarke, Caton, and Hintz out of Trenton, New Jersey, who has been the Village’s Affordable Housing Professional Planner for a little over one year. She was hired to help the Village go through the affordable housing process. Ms. McManus is a planner for a number of municipalities, as well as one of the planners that different Courts have relied on and appointed as a Master to oversee many municipalities’ affordable housing responsibilities and mandates.

The Village is now at a stage in the litigation where discussions are being held with the Fair Share Housing Center (FSHC) with regard to the progress of the Village’s affordable housing mandate, and the actions that will be taken over the next couple of months to determine what the Village’s allocations will be in the future.

Ms. McManus explained that, even though municipalities feel pressure to engage in this process, towns have an option to participate in the affordable housing process, although it is heavily incentivized because towns who participate are immune from a builder’s remedy lawsuit or an exclusionary zoning lawsuit. This type of litigation is brought by a developer who finds that a municipality is not providing its obligation to make affordable housing available, and that the developer is more than willing to provide it for the town. When this offer is made, it is typically an inclusionary project, which means that it is a mix of market rate and affordable units. While these projects differ throughout all communities, the one thing that binds them all together is that these projects are typically too big for the municipality. Participating in the affordable housing process requires the adoption of a housing plan, and seeking approval of it from the Coalition for Affordable Housing (COAH) in the past, and currently through the court system.

Under COAH, Ridgewood received Substantive Certification, and is currently in the court process because COAH is nonfunctioning. The process includes the receipt a Judgement of Repose, which is essentially the court stamp of approval in exchange for immunity from builder’s remedy lawsuits. Currently, the Village of Ridgewood remains protected from builder’s remedy lawsuits until the court process ends or until the Village goes through and receives a Judgement of Repose for the specified period of time.

Ms. McManus reviewed the income figures that are used to help determine qualification for affordable housing. The median annual income for the counties of Bergen, Hudson, Passaic and Sussex falls in the general range of $50,000 to $86,000, depending on household size. The annual income falls into three categories, very low, low, and moderate. and is based on household size. The moderate annual income falls between the general range of $48,000 and $69,000; the low annual income falls in the general range of $30,000 and $43,000; and the very low annual income falls in the general range of $18,000 to $26,000. Four-person households with an income of as much as $86,000 a year may qualify for low income housing. The income limits actually dictate the rent for rental units and the sale prices for for-sale units. Low and moderate-income homes will sell for generally between $40,000 for a one-bedroom unit, and $165,000 for a three-bedroom unit. Rents vary between approximately $350.00 per month for a one-bedroom, low income unit to $1,100 per month for a three-bedroom, moderate income unit.

Ms. McManus explained that New Jersey has a unique, affordable housing legal situation, stemming back from a 1975 New Jersey Supreme Court Decision known as the Mount Laurel Decision. The Mount Laurel Decision determined that municipalities have a constitutional obligation to provide for households of all incomes in the community. This was followed up a several years later with the Mount Laurel II Decision, which ultimately declared that municipalities have a specific obligation that must be met, and that a municipality’s plans for affordable housing must be approved in the courts. This was followed up by the 1985 Fair Housing Act, which presented a general methodology for how obligations should be determined, and set administrative rules for how towns should work through the process to see their plans approved. COAH was set up as part of the Fair Housing Act. COAH generally functioned between 1986 and 2014. The Fair Housing Act and COAH set forth a structure for towns to have an obligation assigned to them and for the towns to satisfy the obligation. It was done using rounds. The First Round went from 1987-1993, and represented the time period for which COAH calculated each municipality’s obligation, and set forth the time for the town to adopt a Housing Element and seek plan approval. This was done again, with a new set of regulation, in the Second Round, which went from 1993-1999. The Third Round went from 1999-2025.

Ms. McManus stated that COAH set the first set of rules entitled, The Growth Share Rules, in 2004. The Growth Share Rules were ultimately overturned by the courts. COAH set a second set of rules in 2008, and these rules were also overturned by the courts. Ultimately, as a result of various challenges to the courts, the Supreme Court made a decision that invalidated COAH methodology and ordered new rules to be adopted. In 2014, COAH failed to adopt new Third Round rules. The Fair Share Housing Center (FSHC) made a motion to require the state agency to take the action it was legally required to take. Ultimately, a 2015 Supreme Court Decision determined that COAH was no longer a functioning state agency, and transferred approval of Housing Plans to the courts.

Ms. McManus stated that Ridgewood has been working very hard to comply with its constitutional obligation, and is currently in a much better position today than many other communities. Ridgewood received Substantive Certification from COAH first in 1990, and again in 2004. This means that the Village has existing Affordable Housing Credits that have been already approved by the state agency. In 2008, the Village adopted a Housing Plan Element and Fair Share Plan that were submitted to COAH. However, COAH was barred from taking action on the Housing Plan. In 2015, the Village adopted inclusionary zoning and filed a Declaratory Action. The Declaratory Action stated the Village’s understanding of their constitutional obligation, and in lieu of COAH being a nonfunctioning state agency, requested the court’s assistance to comply with this obligation and to review and approve their Housing Plan Elements.   This continued the Village’s protection from builder’s remedy lawsuits.

As a result of entering into the court process, all municipalities are required to meet with FSHC to discuss affordable housing plans and obligations. FSHC is an interested party in every single Declaratory Judgement action. FSHC determines each municipality’s obligation, and then determines whether or not a settlement agreement can be executed that identifies the municipality’s obligation, and how it will be satisfied.

Ms. McManus explained that there are three components of every town’s affordable housing obligation:

1. 1. The Rehabilitation Obligation (also referred to as the Present Need) - Essentially, this is the number of housing units located within Ridgewood that are occupied by low and moderate-income households and that are in substandard condition. This number is generated by census data and the American Community Survey.
2. 2. Prior Round Obligation - This is the cumulative number between the first and second rounds.
3. 3. Third Round Obligation - This is the obligation from 1999-2015

In addition to these three components, the new construction obligation, which is the Prior Round and Third Round obligation, is split in a variety of subcomponents. There is a 25% rental obligation. A maximum of 25% of senior units can be used to satisfy the obligation. There is a 50% low income obligation, of which 13% must be very low income, with the remaining 50% being for moderate income housing.

Municipalities are working with Econsult Solutions, Inc., to put together a competing report for the FSHC, presenting another option on how the Third Round Obligation and the Rehabilitation Obligation should be calculated.

Ms. McManus explained that since Court Judges are not experts in real estate, demographics, or planning, they hired their own Master, Richard Redding, who reviews all reports and makes a recommendation to the Judge.

There are three competing calculations and obligations for each component of the municipal affordable housing obligation. Ms. McManus detailed the figures for Ridgewood as follows:

1. 1. Rehabilitation Obligation - FSHC has calculated this at 53 units; Richard Redding and E- Consult Solutions have calculated this at 6 units.
2. 2. Prior Round Obligation - COAH calculated this figure at 229 units as part of the first and second rounds. This number is unchallenged and not up for discussion as part of this process.
3. 3. Third Round Obligation - FSHC calculated this figure at 701 units; Econsult Solutions has calculated this figure at 540 units; and Richard Redding has calculated this figure at 418+. Richard Redding’s 418 figure only covers the 2015 to 2025 period and is anticipated to go up significantly to account for the first 15 years of the time period.

Ms. McManus stated that the most important number is the Third Round number, which is between 540 and 701. If Ridgewood chooses to settle with FSHC, the focus number would be 701. If Ridgewood goes to trial, presumably Econsult Solutions, Inc. would argue in favor of the 540-unit obligation on the Village’s behalf.

Ms. McManus addressed the following steps the Village can take to satisfy their obligation:

Rehabilitation Obligation - It is recommended that the Village’s Construction Official conduct a Structural Condition Survey, which will identify those units that are eligible for rehabilitation, and reduce the current 53-unit obligation. This was done in the previous rounds.   If the Village chooses not to do this survey, or they are satisfied with the 6-unit obligation calculated by Econsult Solutions, Inc., the Village would participate in the Bergen County Housing Rehabilitation Program and operate a Municipal Rehabilitation Program.

Prior Round and Third Round Obligation - Ms. McManus explained that COAH rules anticipated that towns will have obligations that go above and beyond that which they could ever support, particularly because of a lack of vacant or developable land. Ridgewood has already been through a Vacant Land Adjustment process in 2004, which recognized that the Village does not have vacant or developable land. This Vacant Land Analysis, conducted by COAH, determined that the obligation should be reduced down to a 0-unit Realistic Development Potential (RDP), because there was no vacant or developable land available that could contribute towards generating affordable housing. The remaining obligation for the Prior Round is all of the 229 units plus all of the Third Round obligation, which go into “Unmet Need”, which is the mathematical difference between the RDP and the total new construction obligation. “Unmet Need” does not require the Village to create opportunities for 229 units; it requires the Village to make an adequate contribution.

Ms. McManus explained that towns that get a Vacant Land Adjustment are subject to having the RDP adjusted upward, if there is a change in circumstance. A change in circumstance usually means that a vacant property became available. In Ridgewood’s case, there has been a series of multi-family developments, that include affordable housing, approved over the last year. This fits the definition of a change in circumstance, so there will be an RDP assigned to each one of these sites, likely creating a need for 48 units. Ms. McManus pointed out that these 48 affordable housing units have already been planned and approved for in these multi-family developments. Ms. McManus estimated that Ridgewood’s Unmet Need will be between 492 and 653 units, subject to ongoing litigation.

As part of the Village’s 2004 Substantive Certification with COAH, a number of Unmet Need mechanisms were recognized, so the Village already has completed several steps toward satisfying the RDP and meeting the Unmet Need. Ms. McManus detailed these, as follows:

The Village has 147 existing affordable housing units; 129 senior units in the Ridgecrest Apartments; 4 units at Woodside Gardens; 4 units at Broadway Condominiums; and 10 bedrooms in various group homes throughout the community. In addition, there are 36+ approved and planned units from the KS Broad, The Enclave, Ridgewood Dayton, and Chestnut Village multi-family projects. There is also zoning in the B-1 and B-2 districts that provide for the construction of affordable housing. Towns are also able to received 25% bonus credits if they provide certain family rental housing, excess very low income housing, or sites located near train stations. Ms. McManus anticipated that Ridgewood will be able to maximize the 25% rental bonus credits.

For the Unmet Need, the most common housing opportunity is Overlay Inclusionary Zoning; however, By-Right Zoning is an alternative, if a site is found that would be a good fit for affordable housing.

Ms. McManus stated that regardless of whether the Village settles or it goes to trial, a Housing Element and Fair Share Plan will need to be created. Even though the Village Council will be driving this process in terms of litigation, the Housing Element is a plan that is adopted by the Planning Board and becomes part of the Master Plan. After the Housing Element and Fair Share Plan is adopted by the Planning Board, it will come back to the Village Council for their endorsement, so it can then be submitted to the Court for their review and approval.

Ms. McManus noted that the Village had previously created a Housing Element and Fair Share Plan in 1990, 2004, and 2008. The Housing Plan requirements are identified in the Municipal Land Use Law and the Fair Housing Act. The Housing Plan requires that a town review all demographics and employment data, with the intention of providing a good picture of the housing stock and who lives in town, to get a better understanding of the needs for affordable housing. Notwithstanding, the town is still given a number by the Court or COAH that must be followed.

Towns are also required to look at the probable, affordable housing stock, by reviewing approvals and opportunities identified in the Vacant Land Adjustment. Towns must also consider lands for affordable housing, which include any site that is either planned or proposed for affordable housing. Beyond that, towns must get into the implementation of how each obligation will be satisfied. Lastly, there are a number of administrative documents that need to be adopted, including a Spending Plan, which details how affordable housing funds are collected and how they are to be spent; the Affordable Housing Ordinance; and the Affirmative Marketing Plan to ensure that existing and future affordable housing units will be administered properly and continue to be eligible for credit.

Ms. McManus described the work plan that she ultimately sees moving forward, providing there is a settlement with FSHC:

1. 1. Have the Special Master and FSHC review updated Vacant Land Adjustment and also to verify credits.
2. 2. Have the Court or FSHC determine Third Round Obligation (which may likely be 701 units; however, there is no expectation that a municipality fully satisfies its Unmet Need)
3. 3. Create a Settlement Agreement once the RDP is reviewed, the credits are verified, and the reviewers are preliminary satisfied with what the Village has done and will do in order to meet its affordable housing obligation. A Settlement Agreement will identify the Village’s obligation, it will preliminarily identify what the Village will do to meet that obligation, and it will set forth a number of timelines and implementation steps to make sure that the Settlement Agreement is reviewed and approved by the Court. The Village will then go ahead and adopt a Housing Plan, which will subsequently be reviewed and approved by the Court. Beyond the Court approval, there are some annual monitoring requirements to make sure that that Village continues to implement the Affordable Housing Plan, as set forth in its Housing Element.
4. 4. Once the Housing Settlement Agreement is approved by the Court, the Village receives a Judgement of Repose and protection from builder’s remedy litigation. This protection runs until the end of the Third Round (July, 2025).

Ms. McManus explained that if there is no settlement with the FSHC, instead of working on a Settlement Agreement with FSHC, the Village will become involved in a trial. The Court will determine the Third Round obligation. The Planning Board would adopt a Housing Plan, the Village Council would endorse it, and it would be brought before the Court for review and approval.

Ms. McManus pointed out that there will opportunities for public comment before the Planning Board, the Village Council and the Courts.

Under questioning by Councilwoman Walsh, Ms. McManus explained that the units that are eligible for the Rehabilitation Program cannot be part of a town’s existing inventory of affordable housing. If there is housing complex with market rate units, and the owner wants to receive funds to perform upgrades, they can do so provided that they attach a restriction to make sure that the units can only be rented to low and moderate income households in the future. For the RDP, a town must identify one unit for every portion of the obligation. For the Rehabilitation Obligation, a town only needs to make the program available, to market it, and to make it feasible should people come forward. Any size home, including single-family homes, is eligible. Homes that take part in the Rehabilitation Program are included in the obligation number.

Under questioning by Councilman Voigt, Ms. McManus said that there will be a deadline to file a Housing Plan; however, it has not yet been set. If there is a Settlement Agreement, it usually gives the town 120 days to adopt a Housing Plan. Included in the Settlement Agreement is the framework of what should be included in the Housing Plan. Mr. Rogers noted that the Village adopted a Housing Plan in 2015, which included the four Central Business District (CBD) developments that have just been approved by the Planning Board, and overlay zones for the eastside of Route 17 near Race Track Road.

Under questioning by Councilman Sedon, Ms. McManus explained that if the Third Round Obligation is met through inclusionary housing, the affordable units would be 15% or 20% of the total number of units. Ms. McManus noted that the Village will continue to receive vacant land adjustments. With no state level intervention, The Unmet Need will continue to rise in subsequent rounds; however, Ms. McManus did not feel Ridgewood would be required or expected to build even the full 220 unit Prior Round Obligation.

Mr. Rogers noted that one of the other expenses that Courts have placed on municipalities is to pay the legal fees for the FSHC. The fact that Ridgewood has already gone ahead and completed a Housing Plan, has really limited the amount of time that the FSHC will spend in comparison to other communities.

Under questioning by Councilman Hache, Ms. McManus explained that the Court will not allow the Master Plan process to play out unless a plan is in place to meet the Village’s affordable housing obligation. The Village will need to consider, as long-term and comprehensively as possible, how to meet the obligation, and then from there, the Master Plan will need to respond to what is included in the Settlement Agreement and the Housing Plan.

Under questioning by Councilman Hache, Ms. McManus stated that the federal government does not reimburse any of the costs incurred by municipalities in meeting their affordable housing obligation.

Under questioning by Mayor Knudsen, Ms. McManus explained that in order to be eligible for an affordable housing credit, most units have to be restricted for 30 years. At the conclusion of this 30-year deed restriction, the unit either automatically turns into a market rate unit, presuming the owner wishes to do so, or the municipality needs to take an action to lift the controls.

Under questioning by Councilman Hache, Ms. McManus explained that the deed restriction addresses a number of factors, including identifying that the unit is affordable and whether it is a sale or rental unit. A conversion from a rental unit to a sale unit could result in the loss of rental credits and rental bonus credits. There are also other administrative documents that prevent substantial changes being made to the unit, including reducing the number of bedrooms.

Councilwoman Walsh expressed a concern that rental units, for the recently approved multi-family housing developments, could be converted into for-sale units. Ms. McManus stated that deed restrictions would identify the affordable units, the income, and whether the units are for sale or for rent. Mr. Rogers added that, considering the approvals required from the Courts, and the reviews required by the Village and the FSHC, he felt comfortable that this situation will be prevented.

Under questioning by Mayor Knudsen Ms. McManus confirmed that the 30-year restriction is subject to newly created Special Needs units.

Mayor Knudsen opened the meeting to the public at this time.

Martin Walker, 114 Cottage Place, felt that the fair housing requirements that exist in New Jersey are a very favorable aspect of living in New Jersey. Mr. Walker expressed his concern with what he described as the suburb’s lack of affordability for people who do not have children, because of the tax rates and the high cost of housing. Mr. Walker asked if the current methods being used to create sustainable multi-age, diverse communities, such as rezoning or 55+ restricted housing, could be adopted in such a way as to satisfy housing obligations. Ms. McManus explained that towns can determine the types of housing necessary within the community, not only to meet their constitutional obligation, but to provide diversity in the community. At the forefront is income diversity, making sure there is room for wealthy households, as well as low income housing. However, additional diversity is defined in the Mount Laurel Doctrine as Senior Housing (the Fair Housing Act codes limit this to 25%) and to Special Needs Housing.

Denise Lima, 319 East Glen Avenue, asked if there was a residents’ preference concerning affordable housing. Ms. McManus explained that municipalities are not permitted to have a residents’ preference. Towns must market the affordable income units to their region. Ridgewood is in Region 1, which is a four-county area.

Mayor Knudsen thanked Ms. McManus for her very informative and helpful presentation on affordable housing.

4. 4. DISCUSSION
5. a. Budget
6. 1. Award Contract - Tele-Communications Hardware and Software - WPCF

Village Manager/Village Clerk Heather Mailander explained that the Water Pollution Control Facility (WPCF) lost tele-communications with most of its sanitary sewer pump stations recently. The Village wishes to connect the pump stations to their fiber optic emergency communications network. The Village examined what Ridgewood Water Company has done to connect their well head facilities to their monitoring location. Ridgewood Water Company utilized the Village’s fiber optic emergency communications network and are pleased with its reliability. Based on this feedback, Village Engineer, Christopher Rutishauser is recommending the purchase of the requisite equipment from Emerson Process Management, in an amount not to exceed $71,000, to connect the Village’s six sewer pump stations to the plant via the fiber optic network. Funds are available in the Capital Budget. Tele-communication between the sanitary sewer pump stations and the WPCF is essential, because the WPCF needs to know if there are any failures or issues with the sanitary sewer pump stations.

Ms. Mailander explained that this discussion item is being considered prior to the rest of the agenda so that a resolution can be adopted and the contract can be awarded, allowing the project to move forward.

Under questioning by Councilman Voigt, Ms. Mailander explained that this contract is not subject to the bid process because it is an emergency situation.

Under questioning by Mayor Knudsen, Mr. Rutishauser stated that as soon as the resolution is received from the Village Clerk’s Office, a contract will be issued to the vendor and the purchase will be initiated. The Traffic and Signal Division has already started some of the trench work needed to run the fiber optic cables, and will soon be running fiber optic cables in those areas that need additional cables.

Councilwoman Walsh moved to suspend the Work Session and convene a Special Public Meeting. Councilman Sedon seconded the motion.

Roll Call Vote

AYES:             Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen

NAYS:            None

ABSENT:        None

ABSTAIN:      None

5. 5. SPECIAL PUBLIC MEETING - SEE SEPARATE MINUTES

Councilman Sedon moved to adjourn the Special Public Meeting and reconvene the Work Session. Councilwoman Walsh seconded the motion.

Roll Call Vote

AYES:             Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen

NAYS:            None

ABSENT:        None

ABSTAIN:      None

6. 6. DISCUSSION

 

1. a. Ridgewood Water

 

1. 1. Water Utility Interest Rates

 

Ms. Mailander explained that water utility interest rates mirror the interest rates based on the Village’s tax bills. An interest rate of 8% per annum will be charged on the first $1,500, and an interest rate of 18% per annum will be charged on the balance over $1,500 for non-payment beyond the due date for all bills in excess of $50. There will be a 30-day grace period for all bills. There is also a 6% per annum penalty on any fiscal year delinquency in excess of $10,000.

There were no questions or comments from the Village Councilmembers.

2. 2. Water Administrative Maintenance Fees

 

Ms. Mailander explained that this discussion item involves an annual resolution. In lieu of taxes, Ridgewood Water properties are charged an administrative fee based on the land value assessed on these properties (exclusive of the improvement value) at the current year’s tax rate. Payments are made quarterly to the Tax Collector.

Under questioning by Councilman Voigt, Ms. Mailander explained that the amount of the annual maintenance fee is calculated by multiplying the assessed value of the properties by the current year’s property tax rate for the period.

There were no other questions or comments from the Village Councilmembers.

3. 3. Award Additional Contract - Infrared Asphalt Surface and Misc. Repairs

 

Ms. Mailander explained that the Engineering Division currently uses J. Fletcher Creamer Construction, who was the low bidder for infrared asphalt repair and asphalt trench patching, which is used to restore a street after it has been excavated for repairs either by Ridgewood Water or a private contractor. Due to system maintenance performed by Ridgewood Water, there is a need for additional amounts of the unit price bid items from J. Fletcher Creamer Construction, at an estimated cost of $200,000. Mr. Rutishauser is recommending awarding an additional contract to J. Fletcher Creamer Construction in an amount not to exceed $200,000. Funds are available in the Capital Budget.

There were no questions or comments from the Village Councilmembers.

4. 4. Award Change Order - Lafayette Reservoir Improvements

 

Ms. Mailander explained that The G. Meyer Group was awarded a contract in June, 2017 to rehabilitate the Lafayette Reservoir. This rehabilitation is necessary to comply with a USEPA Administrative Order of Consent. At this time, an additional $52,020 is required to complete work beyond the original contract scope, including landscaping and site work in order to remove and replace approximately 1,000 linear feet of fence surrounding the property, as per a previous Homeland Security audit. Mr. Richard Calbi, Director of Operations, is recommending awarding the change order to the originally contractor, G. Meyer Group, out of Bradley Beach, New Jersey. This is a 15% increase in contract price. Funding is available in the Ridgewood Water Capital Budget.

Under questioning by Councilman Voigt, Ms. Mailander explained that the Village has been under NJDEP and USEPA Administrative Order for approximately the last two years, and it is her understanding that the improvements are in compliance with the guidelines of this Administrative Order. Mr. Calbi and his staff meet with representatives of the NJDEP and USEPA every six months to make sure work is completed within the timeline set by NJDEP and USEPA.

There were no other questions or comments from the Village Councilmembers.

           

1. b. Parking
2. 1. Hudson Street Parking Garage Funding

Parking Utility Director, Robert Rooney, referred to the original Walker Report and its importance in understanding the need for rate increases to fund the Hudson Street Parking Garage. The original Walker Report recommended a $.25 up to $.75 rate increase for core district parking, six months prior to construction beginning. After the completion of the garage, the Walker Report recommended that the rate be increased to $1.00 in the core area and $.75 in the surrounding areas. The Walker Report also noted that there will be a new revenue source once construction of the multi-family developments begin, because vehicles currently parking on these lots will need to park in the street. The original Walker Report suggested extending the metered hours either to 8:00 p.m. or 9:00 p.m. Mr. Rooney stated that it is difficult to predict how the Hudson Street Parking Garage will be funded until the updated Walker Report is received, which should be within the next two weeks.

Mr. Rooney recalled the presentation made by Pike Developers, which addressed a financing arrangement instead of the Village bonding the cost of the garage themselves. Mr. Rooney spoke to the Bond Council to make certain that the Village complies with all the requests made for this financing. The Bond Council suggested a term of between 7 years and 25 years. Weighing this against the cost of money today, the two choices come out very close.

Mr. Rooney pointed out that the Parking Utility will have to provide an estimated down payment of $550,000 for the project, which requires them to be self-liquidating. The Parking Utility was self-liquidating last year; however, this year the Parking Utility will basically be breaking even on revenue, mainly because of the extensive use of Parkmobile. The Parking Utility loses approximately $.30 on the dollar when people use Parkmobile, which reduces the revenue stream by approximately 30%. Mr. Rooney explained that if there aren’t sufficient revenues going forward, the General Budget may need to be raised. Mr. Rooney noted that the Walker Report may provide a scenario that wouldn’t require raising the $550,000 through another source.

Councilman Hache questioned how the Village could be losing money when patrons use Parkmobile. Mr. Rooney explained that Parkmobile takes a 30% transaction fee from the Village in addition to what the user pays. The Parkmobile contract expires in February, 2018.

Under questioning by Councilman Voigt, Ms. Mailander stated that she is hoping to bring the updated Walker Report before the Village Council at the December 6, 2017 Work Session.

Under questioning by Councilman Voigt, Mr. Rooney explained that if the updated Walker Report projects that enough revenue can be raised in six months, and an ordinance reflecting these measures is adopted, the Village could go to Trenton before the budget is adopted and ask for their consideration to raise that money in the budget. If less than $550,000 is anticipated to be raised, the Village will need to consider whether to raise the additional funds in the General Fund Budget, or modify expenses in parking.

Under questioning by Councilman Voigt, Mr. Rooney stated that since the contract with Parkmobile began in May, 2015, the Village has paid them $143,000. When he was doing research on the kiosk, he found a number of vendors who work with Parkmobile; one of which does not charge a fee. He will research this further.

Under questioning by Councilman Sedon, Mr. Rooney stated that the parking kiosk for the six-month pilot program with Valley should be in operation on Monday, November 20, 2017. Councilman Sedon questioned whether this kiosk will result in an increase in revenue. Mr. Rooney noted that there will still be merchant service fee agreements for credit cards. The vendor for the six-month pilot program also offers a mobile application, and the possibility of using this will be researched, as well.

Councilman Sedon noted that the Village will need to know the price of the garage before contemplating a down payment, funding or financing. The Village Council will need to have discussions, relatively soon, to decide whether to use Pike Developers to construct the garage, or open it up to other firms.

Under questioning by Councilwoman Walsh, Mr. Rooney explained that the updated Walker Report will be in two parts, as the first part is the basis for the second part. The first part will include a financial feasibility study, which the Village Council must review and approve. Once that approval is received, the second part of the updated Walker Report will address the information for the usage of the garage, and what the distribution should be between commuters and shoppers, etc. The updated Walker Report will incorporate suggestions, and there will be an exchange of ideas between the Village and the authors before the report is finalized.

Councilman Hache stated that he was glad the Village Council did their due diligence throughout this process. He felt the most important step was to determine the appropriate size of the garage for the lot. After the size of the garage is established, cost and feasibility are then determined. The Walker Report will essentially reveal financing and operating costs through the Parking Utility, as well as any funding gap. Councilman Hache stated his opposition to funding the garage through a raise in taxes, including raising the parking meter fees or extending parking meter hours. He suggested holding conversations with residents and business owners to determine how the gap should be funded. Councilman Hache pointed out that neighboring shopping malls and other municipalities do not charge for parking. He suggested that business owners may be able to contribute toward this gap, possibly through an assessment. Mayor Knudsen agreed, pointing out that shoppers have alternative ways to shop, such as on-line, so it is important to encourage people to shop downtown. Councilman Hache suggested getting input from the Special Task Force to find a balance. Mr. Rooney recalled that members of the Financial Advisory Board reviewed and challenged the original Walker Report, and provided feedback. The updated report can be reviewed by many to ensure that the numbers are correct.

At Mayor Knudsen’s request, Mr. Rooney stated that he will provide the Village Councilmembers with the percentage of the current revenue that Parkmobile usage represents.

2. 2. Hudson Street Parking Garage Design Criteria

The Village Councilmembers discussed preparing a Request for Proposal (RFP) for a garage design, which would include criteria (a wish list) established by the Village Council. Ms. Mailander noted that the RFP process would take approximately 5 to 8 weeks from beginning to end.

The wish list for the RFP would include the following:

• The garage fits on the lot without encroaching onto the sidewalk or the street.
• The garage is at a height that is aesthetically, in terms of mass, appropriate to the immediate, surrounding streetscape (three stories with four levels of parking).
• To keep costs down, the garage should be an open structure, so that a fire suppression system is not required. The garage structure must be far enough away from the adjacent property line and structures so that a fire wall is not required.
• Requests for alternate ways to finance the project.
• Expand on-street parking spaces.
• The aesthetics of the garage must be reflective of the area’s architecture and streetscape.
• Consider eliminating parking space grid boxes on side streets to gain more parking spaces.

3. 3. 2018 Parking Permits

Ms. Mailander recommended that the 2018 Parking Permit Fees remain the same. She listed these fees as follows:

• Train Station, Hudson, Prospect, Park-and-Ride and All Lots - Ridgewood Residents Only - $1,000 Limit of 110 permits issued on a first-come-first-serve basis         
• Chestnut, Walnut, Cottage, and Park-and-Ride Lots - Ridgewood Residents Only - $750
• Ridgewood Train Station Train Sticker - Ridgewood Residents Only - Users pay through coin or Parkmobile
• Park-and-Ride Lot Only - Non-Residents - $750
• Cottage Place Lot Only - Non-Residents - $1500

Councilman Hache felt this discussion should be continued until the updated Walker Report is received, since it may affect available parking spaces. Ms. Mailander noted that this would preclude the permits from being sold beginning in late December. Users would have to pay for parking using either Parkmobile or coin. Ms. Mailander pointed out that only the $1,000 permits sell out. There is still an inventory of empty parking spaces in the Cottage Place and Walnut Street lots.

Ms. Mailander stated that, if the Village Council wishes to raise the parking permit fees, an ordinance must be introduced at the November 1, 2017 Village Council Work Session in order for the permits to be sold beginning in late December. Ms. Mailander pointed out that the fees were increased last year.

Under questioning by Mayor Knudsen, Ms. Mailander stated that she will check to see if the parking permit applications request e-mail addresses. If so, e-mails will be sent containing information on the parking permits, including availability, cost, beginning sale date, and purchase locations. Informational flyers are also distributed at the Train Station.

It was the consensus of the Village Councilmembers not to raise the 2018 Parking Permit Fees; not to raise meter rates or increase meter hours at this time; not to raise the CBD Employee Parking Sticker Fee, Coin or Parkmobile Fee, or Hang Tag Fee; and not to raise the meter rates at spaces specifically designated for shoppers and diners at the Hudson, Chestnut and Prospect lots. The Village Councilmembers also agreed that vehicles with commuter hang tags can continue to park in shopper/diner designated spaces on Saturdays.

At the request of Councilman Voigt, Ms. Mailander will find out the number of CBD Employee Parking Stickers issued.

Mayor Knudsen expressed a concern with Cottage Place employee designated parking spaces remaining empty, when they could be used by shoppers. Ms. Mailander said that she will authorize field surveys to be conducted and come back to the Village Council with recommendations.

1. c. Budget
2. 1. Tax Title Lien Premium

Ms. Mailander explained that this discussion item authorizes the Tax Collector to turn over a premium paid on a tax title lien to the Treasurer. At a tax sale, unpaid prior year municipal liens are sold. In addition, potential lien holders bid on the interest rate they are willing to accept at redemption. Tax title lien #12-00007 was sold to a third party investor on October 17, 2012, with a premium paid in the amount of $26,000. State statute indicates that if a redemption is not made within 5 years from the date of sale, the premium payment shall be turned over to the treasurer of the municipality and become a part of the funds of the municipality. This lien has not been redeemed.

There were no questions or comments from the Village Councilmembers.

2. 2. Interest Rate for Delinquent Taxes
3. 3. Interest Rate for Non-Payment of Other Municipal Liens
4. 4. Interest Rate for Significant Sewer Discharges

 

Ms. Mailander explained that these discussion items are for annual resolutions establishing the interest rates for delinquent taxes, non-payment of other municipal taxes, and significant sewer discharges. All of these resolutions call for an interest rate of 8% per annum on the first $1,500 of taxes that become delinquent after the due date, and 18% per annum on any amount in excess of $1,500 becoming delinquent after the due date, or in excess of the municipal lien or significant sewer discharge payment. There is a 10-day grace period for quarterly tax payments. There is also a 6% per annum penalty on any fiscal delinquency in excess of $10,000. For municipal liens, the due date is 25 days from the date of Council certification of costs. For municipal liens and sewer discharge assessments, there is a 30-day grace period for all bills.

There were no questions or comments from the Village Councilmembers.

5. 5. Approve Shared Services Agreement - Monthly Child Health Conference

Ms. Mailander explained that this is an annual resolution for a Shared Services Agreement with the boroughs of Glen Rock and Fair Lawn. Public Health Practice Standards requires municipalities to provide child health conferences for comprehensive preventive health care of infants and children up to age 18. Ridgewood bills Glen Rock and Fair Lawn for one third of the invoice billed by the pediatrician at the conclusion of the final clinic of the year. This agreement has been in place for over 10 years with Glen Rock, and this will be the second full year with Fair Lawn.

There were no questions or comments from the Village Councilmembers.

6. 6. Award Professional Services - Monthly Child Health Conference

Ms. Mailander explained that 8 quotes were requested from physicians who might be interested in working the monthly Ridgewood/Glen Rock/Fair Lawn 2018 Child Health Conference. One reply was received from Dr. Narucki, with a requested rate of $170 per hour. This is a $0 increase per hour from last year. The maximum amount for each town will be $1,900. The clinics generally run approximately 2 hours per month and are held 11 months out of the year. Dr. Narucki has been working for the Child Health Conference for the past 9 years.

There were no questions or comments from the Village Councilmembers.

7. 7. Award Professional Services - Nursing Services for Community Health                         Programs

Ms. Mailander explained that Valley Community Health has submitted their 2018 Community Programs Service Bid. Valley Community Health provides nursing services for communicable disease investigations, child health clinics, adult health clinics, school audits, and influenza clinics. The cost to the Village is $11,620.28, which is a $0 increase from last year. Valley Community Health bills for the hours used, which in previous years has averaged under $10,000. Valley Community Health also provides health education services, which include the Annual Weight Loss Challenge and Wellness Festival, at no charge to the Village.

There were no questions or comments from the Village Councilmembers.

8. 8. Award Sole Source Provider Contract - Software Support - Edmunds

Ms. Mailander explained that this discussion item is for a resolution authorizing the renewal of the annual software support contract with Edmunds and Associates. The required pay to play forms have not yet been filed with the Village Clerk. The 2018 contract amount is $19,989 plus $350 for estimated tax billing, plus $1,200 for online look up. There has been no increase from 2017. The contract covers support on the following applications: Tax Collection, Financial Accounting, Payroll, Escrow Accounting, Human Resources, and Accounts Receivable.

There were no questions or comments from the Village Councilmembers.

9. 9. Award Contract - Recycling of Vegetative Waste

Ms. Mailander explained that this discussion item is for a resolution to award a contract for the disposal of vegetative waste collected during the remainder of the yardwaste season. The Village has obtained quotes from two vendors. The lowest quote was from B&B Organic Waste at $7.00 per cubic yard. Superintendent of Public Works, Daniel Kiely, is recommending awarding this contract to B&B Organic Waste.

There were no questions or comments from the Village Councilmembers.

10. 10. Award Contract - Refurbish Leach Body for Sanitation Vehicle

Ms. Mailander explained that the Village’s Sanitation Division has budgeted funds in the Capital Account to refurbish a leach body from a recently replaced sanitation truck. The body will be mounted to one of the newly purchased chassis, to be used in the daily collection of solid waste. The cost of a new body is approximately $60,000. The Village has received a quote in the amount of $32,000.28 from American Hose and Hydraulics for a refurbished body.

There were no questions or comments from the Village Councilmembers.

11. 11. Award National Cooperative Contract - F650 Cab Chassis, Dump Body, Salt Spreader, and Snow Plow

Ms. Mailander explained that the Village’s Street Division has budgeted funds to purchase a new salt truck with plow. The contract is being awarded to two vendors. National Auto Fleet Group will provide a 2018 Ford F-650 Diesel Crew Cab and Chassis at a cost of $61,407. Trius, Inc. will provide the steel dump body, v-box spreader, and hydraulic system for a cost of $52,864, and the Western 10-foot Snow Plow at a cost of $7,412. The total cost of this project is $121,683. The purchase is being made through a cooperative purchasing contract and there are funds in the 2017 Capital Budget for this purchase.

There were no questions or comments from the Village Councilmembers.

12. 12. Award National Cooperative Contract - Bobcat Skid

Ms. Mailander explained that the Ridgewood Street Division has budgeted funds to purchase a new Bobcat Skid-Steel Loader. This piece of equipment will have various uses. It will be utilized for snow removal operations and it has a snow blower attachment, which will assist in the removal of snow in the Central Business District (CBD). It has a backhoe attachment for digging trenches and is also equipped with forks which allows for moving of construction materials. The Village received a quote from Bobcat of New Jersey, through the Bergen County Cooperative Purchasing Plan, for an amount not to exceed $75,697. There are funds in the 2017 Capital Budget for this purchase.

Under questioning by Councilman Voigt, Ms. Mailander felt that this purchase will be used often, as it will be able to reach into small spaces to remove snow, and the snow blower attachment will assist in the removal of snow. The back hoe will be used to dig trenches.

There were no other questions or comments from the Village Councilmembers.

13. 13. Award National Cooperative Contract - Two Front End Snow Plows and Two Sanitation Truck Snow Plows

Ms. Mailander explained that the Ridgewood Street Division and Sanitation Division have budgeted funds to purchase new snow plows to be mounted on two front end loaders and two sanitation trucks. This equipment will be utilized for snow removal. It will be the first time that the Village will be using sanitation trucks for snowplowing. Sanitation trucks are used in New York City for snowplowing. A quote was received from Trius, Inc., through the New Jersey Cooperative Purchasing Program, for an amount not to exceed $65,258. There are funds in the 2017 Capital Budget for this purchase.

Under questioning by Councilman Voigt, Ms. Mailander explained that the snow plows for the sanitation trucks are more expensive than the snow plows for the front-end loaders because of the additional modifications required.

There were no other questions or comments from the Village Councilmembers.

1. d. Policy
2. 1. Crane Safety Ordinance

Mayor Knudsen explained that during a recent Planning Board meeting, the members discussed how heavy, rooftop units will be placed on the rooftops of the new multi-family structures. Mayor Knudsen recalled a discussion on this issue with the Village Engineer approximately one year ago, and she felt that it was now time to consider implementing a crane safety ordinance. She referred to an ordinance adopted by the town of West New York, New Jersey, which pertained to crane safety. Ridgewood currently does not have a crane safety ordinance in place.

Ms. Mailander explained that the crane safety ordinance will require a permit that must be renewed every 30 days. There is a higher fee for the first permit. The ordinance will require the operator to be licensed and properly trained.

Mr. Rutishauser advised the Village Council to consider the level of crane and the type of lifting apparatus that they wish to be included in this ordinance. Cranes are used frequently in the Village for tree removal, as cranes lessen the chance for damage and make it easier to remove a large tree from a backyard. Also, a lull, which is a giant forklift, is often used on construction sites to bring roof shingles to a higher elevation for a roofing job. Mayor Knudsen felt that this ordinance would apply to more densely populated areas.

Under questioning by Councilman Voigt, Mr. Rutishauser stated that anyone who hires a tree service should require them to prevent a certificate of insurance.

Under questioning by Councilman Sedon, Mr. Rutishauser stated that he could not recall any concerns or safety issues with small contractors or tree removal services. He recalled that when a contractor used equipment to install HVAC units at Ridgewood High School, the contractor notified the Police Department and the Village Manager, and the project ran smoothly. The Ridgewood Library will also be doing some HVAC work, which is being scheduled for a holiday to minimize impact on patrons.

Councilman Hache questioned how to determine the appropriate level of insurance. Mr. Rutishauser suggested contacting the Village’s insurance broker to determine insurance limits and the proper language of a certificate of insurance.

Under questioning by Councilwoman Walsh, Mr. Rutishauser stated that both the developer and the crane operator would be required to have insurance, and the Village of Ridgewood should be included as additionally insured if any of the crane operation is done from within the public right-of-way.

Councilman Sedon stated that, based upon there being no history of problems with tree removal or smaller, residential construction, the ordinance should be limited to major construction projects in the CBD.

Mr. Rogers agreed that different types of cranes, not used by the typical landscaper or tree removal company, should be identified and then addressed in the ordinance. The ordinance should also address indemnification, insurance coverage, and naming the Village as an additional insured.

Ms. Mailander stated that a draft ordinance would be brought before the Village Council at the December 6, 2017 Work Session.

2. 2. Fundraising Information on Village Website

Mayor Knudsen explained that at the last Community Relations Advisory Board (CRAB) meeting, a discussion came up regarding an entity, that is a nonprofit, 501-C3 organization, who wanted to conduct a fundraising event. This organization came before CRAB for suggestions on how to promote this event. A suggestion was made for it to be promoted on the Village website and the Library website. Mayor Knudsen asked for comments from the Village Attorney and the Village Councilmembers on the appropriateness of this request.

Mr. Rogers explained that if the Village starts taking positions with regard to assisting fundraising for nonprofit, non-Ridgewood entities, the question arises as to how to say no to one organization and yes to another. A criterion must be in place. There is a matter of representation or the perception of promoting particular events. Mr. Rogers did not feel it would be a good idea to allow organizations to promote their fundraising events on Village websites.

Councilman Voigt noted that these organizations have other means of promoting their events on social media. He did not feel including Village websites would give them much more exposure.

Councilwoman Walsh felt this issue was part of a larger conversation regarding events posted on Village websites and whether these events are endorsed by the Village. The Village does not have control over what a 501-C3 organization may post on another website that may be linked to Village websites.

Councilman Sedon felt allowing organizations to promote their fundraising events on Village websites may “be opening a can of worms”.

Councilman Hache agreed that the Village websites were not the platform for this type of promotion, noting the Village cannot control external websites, and regulating these promotions would create extra work.

Mayor Knudsen agreed that administering the Village websites is time consuming enough without adding layers of work.

It was the consensus of the Village Council not to allow fundraising information to be posted on the Village websites.

3. 3. Police Vehicle Leasing/Maintenance Program

Ms. Mailander explained that prior to three years ago, the Village purchased Police Vehicles. After a successful three years of leasing five administrative and detective cars from Enterprise, LLC, the Police Department would like to continue with the leasing of five administrative and detective cars, which has saved the Village over $140,000 in cost over the last three years. Instead of purchasing these vehicles, the Village would like to enter into an Equity Lease, where at the end of the term the cars would be turned back to Enterprise. The cars are then sold in open auction and the Village gets a large percentage of the profits; the Village is expected to net $2000 per car. The second part of the program involves a service agreement. The Village pays for service with this program about 80% of the estimated allocated budgeting by Fleet Services for a car they normally service. The Village has also been able to extend this service to the Chevy Tahoe’s in the Police Department fleet with great results and investment return.

It was the consensus of the Village Councilmembers to continue leasing these vehicles.

1. e. Operations
2. 1. Zoning in CBD

Mayor Knudsen stated that she received a letter regarding a business that will be closing before their lease terminates. The property owner expressed a concern about the limitations and restrictions on the types of businesses that can operate in the B-1 and B-2 Zoning Districts. Also, another business is being displaced as a result of some of the residential development projects and is finding it difficult to find a new home in the CBD, based on these restrictions. Mayor Knudsen felt that now may be the time to speak to the Village Planner to begin looking at more internet-proof types of businesses, such as service industries.  

Mayor Knudsen also suggested looking at the OB-2 District, located on the southbound side of the Route 17 corridor. The OB-2 District is a mixed commercial/office/business use, and is not reflective of what is trending in the area.

Mayor Knudsen suggested inviting the Village Planner, Brigette Bogart, to speak before the Village Council on this issue. Mr. Rogers stated that the process can begin at the Village Council level; however, whatever is done must be reviewed by the Planning Board. The Village Council could also just direct Ms. Bogart to make her presentation to the Planning Board, who would then start the process.

Mayor Knudsen asked Ms. Mailander to provide the Village Councilmembers with the current

B-1, B-2, and OB-2 Zone Restrictions and Zoning Maps for the Village Council Work Session on November 1, 2017. Ms. Bogart will be asked to attend this meeting to offer feedback and guidance.

Councilman Hache felt that Ridgewood’s zoning is in desperate need of updating. He noted that businesses are expressing interest in coming into empty storefronts, but are finding that their use is not permitted. The zoning must be reflective of what the actual demand is for commercial space today.

At the request of Councilwoman Walsh, Mr. Rogers will determine whether she needs to recuse herself from this discussion, as she may live within 200 feet of the OB-2 Zone District.

7. 7. MANAGER’S REPORT

General Election - Ms. Mailander reminded everyone that the General Election is on November 8, 2017. Polls will be open from 6:00 a.m. to 8:00 p.m. The Governor’s Office, as well as Local, General Assembly, and Senate representatives will be decided in this election.

Leaf Placement Schedule - Ms. Mailander reminded everyone that the yellow postcards with the 2017 leaf placement schedule have been mailed to every household. If you did not receive the yellow postcards, please contact the Village Manager’s Office or go onto the Village website and click on the falling leaf icon.

Walktoberfest - Ms. Mailander reminded everyone that Walktoberfest runs until the end of October. Walking tours on a wide variety of topics and locations have been offered, including Village buildings, schools, nonprofits, food walks, jewelry shopping, and a Haunted Ridgewood walk. Please sign-up for these tours at ridgewoodwalks.com.

Central Valet Service - Ms. Mailander stated that the Central Valet Service is scheduled to begin on Friday, October 27, 2017, and will continue every Friday and Saturday night from 6:00 p.m. to 1:00 a.m. through December 30, 2017. It will cost $5.00 per vehicle. There will be technology in place so that credit and debit cards can be accepted, as well as cash. Once the Central Valet Service is up and running, merchants will be given the choice to validate the cost to their patrons. Participating merchants will be listed on a flyer that will be available at Village Hall, on the Village website and through Central Valet personnel. This flyer will be updated regularly, as it takes approximately 7-10 days to add a merchant to the system.

Chamber of Commerce Haunted Harvest - Ms. Mailander announced that the Chamber of Commerce will be holding their Haunted Harvest on Saturday, October 28, 2017 from 1:00 p.m. to 4:00 p.m. in Memorial Park at Van Neste Square. Activities include a walk through a haunted graveyard, hiding in the hay maze, jumping through the pumpkin patch, dressing in costume, and marching in the Halloween Parade and Contest.

Millennium Strategies - Village Department Directors and Supervisors met with the grant writing firm, Millennium Strategies. They discussed areas they would like the firm to look at for potential grant opportunities. The Village staff also spoke of the importance of having public outreach, so that residents are well informed, and so that the Village can assist residents as much as possible.

Halloween - Ms. Mailander reminded everyone that Halloween is on Tuesday, October 31^st. Trick-or-Treaters should stay in groups, stay with adults, and always have a flashlight so as to be seen by others.

Several Projects - Ms. Mailander announced that there are several projects going on in the Village, including paving, PSE&G work, and new water mains being installed at stream crossings. Van Emburgh Avenue will be closed from Hampshire Road to Washington Township at 8:00 a.m. daily from October 26, 2017 through December 1, 2017. There will be detours and Police Officers will be available to assist motorists to and from their homes in this area. Residents in the area of Van Emburgh Avenue and its side streets should continue to place their leaves in the street during the designated leaf placement dates; there will be no disruption to the leaf pickup schedule.

Estate Card - Ms. Mailander noted that the Estate Card is now available. The Estate Card offers property tax savings by purchasing locally, as well as on-line. The Estate Card will generate rewards, which will then reduce Ridgewood property taxes. An even greater level of reward will be offered during certain time periods. Additional information can be found at ridgewoodestatecard.com.

Farmer’s Market - Ms. Mailander announced that the Farmer’s Market will extend their operation through November 19, 2017. The Farmer’s Market is held on Sundays from 9:00 a.m. to 3:00 p.m. at the Ridgewood Train Station Parking Lot.

8. 8. COUNCIL REPORTS

Debate for 40^th District Assembly State Candidates - Councilman Voigt reported on a debate between the 40^th District Assembly State Candidates held in Village Hall on October 23, 2017. The debate was very spirited. The issues discussed included the 2% budget cap required of municipalities; building a new tunnel under the Hudson River; health care at the state level; contamination clean-up funds; improving the state’s debt rating; bringing new jobs to towns; and affordable housing. Councilman Voigt thanked the League of Women Voters for sponsoring this event.

Library Board of Trustees - Councilman Voigt stated that the Library Board of Trustees meeting was held on October 24, 2017. The members would like to encourage all voters to vote for the NJ Library Construction Bond Act, which is $125 Million bond for the state’s libraries, with the potential for Ridgewood Library to access some of these funds through the grant process for needed renovations.

Councilman Voigt invited everyone to attend The Friends of the Library’s Author Luncheon and Fundraiser, to be held on April 25, 2018. He also invited everyone to attend the Ridgewood Library Foundation’s fundraiser on June 16, 2018 at the Ridgewood Country Club.

Councilman Voigt reported on the results of the recent library survey, as follows: there is not enough open space for studying or meetings; there is a need for the auditorium to be upgraded with improved seating; residents would like longer hours on Sundays; and better marketing is needed to inform residents of the availability of premium data bases to use remotely. The Library Staff would like to thank Mr. Rutishauser for his help in evaluating the roof load bearing capacity for the HVC units that will be installed on the roof.

Open Space Committee - Councilman Voigt reported that the next Open Space Committee meeting will be held on October 30, 2017.

Planning Board - Councilman Voigt reported that the next Planning Board meeting will be held on November 7, 2017.

Senior Center Advisory Board - Councilman Sedon reported that the next Senior Citizen Advisory Board meeting will be held on October 26, 2017 at 5:00 p.m. in the Garden Room at Village Hall.

Green Team - Councilman Sedon reported that the Green Team met on October 24, 2017. The members reviewed the Silver Certification recently awarded to Ridgewood through Sustainable Jersey. There are only 47 out of 565 towns in New Jersey certified at this level. Councilman Sedon thanked Jiffy Vermylen, Green Team Chairperson. Councilman Sedon noted that 40% of the energy Ridgewood uses comes from renewable sources, which is a huge accomplishment. This earned 40 points for the Village toward their Silver Certification. Councilman Sedon thanked the Village Engineering Department for the various programs that helped the Village achieve this level.

League of Municipalities - Councilman Walsh reported that the League of Municipalities Conference will be held the week of November 14, 2017. Many Village Councilmembers and Village Staff will be in attendance. Classes will be held and there will be many opportunities for meeting colleagues, and exchanging ideas and sharing experiences. It is an opportunity to bring back to the Village new information and new ideas.

Citizens Safety Committee - Councilwoman Walsh reported that the Citizens Safety Committee met last week. There was a discussion on the paving being done on Glen Road near Hillcrest Road, and questions were raised as to whether or not sidewalks would be installed. A suggestion was made to install an illuminated sign, signaling a crosswalk ahead, so vehicles can slow down while coming down the Glen Road hill. There were also discussions on the following:

• Work being done by the Ridge School
• Now-open Clinton Street
• Requirements regarding the Transportation Alternatives Program (TAP) Grant for Franklin Avenue
• Ridge School drop-off map status
• The need for an ADA ramp installation before the crosswalk work can start at Van Emburgh and Hampshire.
• Pedestrian safety concerns regarding Central Valet particularly at night. (The liaison to the Police Department was not able to attend the meeting, and these questions will be forwarded to him).
• Members asked for a chance to review the final schematics regarding the Train Station Parking Lot.
• Residents of the Gateway Road neighborhood presented a petition regarding speeding vehicles, wrong-way drivers, problems with delivery drivers, and overweight vehicles. An empty Police car was parked on the street, which resulted in some traffic calming; however, the residents did not feel enough was being done and would like their issues to be discussed further.
• The Engineering Department is currently looking at the Cantrell Road/Bellair Road yield signs being replaced by stop signs.
• The members of the Citizens Safety Committee reminded everyone to dress in visible clothing when out and about in the evening.

Diwali Festival of Lights - Councilman Hache stated that, along with his family, he had the honor recently of attending the Diwali Festival of Lights, hosted by the Ridgewood Indian Community held at Ridgewood High School Campus Center. Diwali is the Hindu Festival of Lights, which spiritually signifies the victory of light over darkness. There was lots of music and great food. Councilman Hache thanked the host, Saurabh Dani, for inviting him for this great time.

Central Business District Advisory Committee (CBDAC) - Councilman Hache stated that the members wish to take advantage of the fact that CBDAC is made up of a very good cross section of the community, including residents, business owners, property owners, and representatives of the Village Council, Engineering Department and Police Department. CBDAC will begin coordinating a series of Business Community Forums to listen to the challenges and concerns of business owners and to improve the dissemination of information throughout the business community, including initiatives the Village has undertaken and the associated challenges. Discussion items could include the relevance of ordinances written many years ago and zoning issues.

Walktoberfest - Councilman Hache stated that Walktoberfest has been a great initiative, brought to the Village by Jeanne Johnson. Councilman Hache led two of the historic downtown tours, and will lead another tour on Friday, October 27, 2017 from 11:00 a.m. to 12:00 p.m. (meet in front of the Post Office). Walktoberfest encourages comradery, and every tour is concluded with a delicious meal at a local restaurant.

Blessing of the Animals - Mayor Knudsen stated that she had the opportunity to attend the Blessing of the Animals at Christ Church on October 14, 2017. The ceremony was beautiful, the animals were well behaved, and people’s love for their animals was very evident. Mayor Knudsen thanked Mr. and Mrs. Loving for the invitation.

Access for All Weekend - Mayor Knudsen stated that Access for All Weekend was held on October 13 through October 15, 2017. The event was hugely successful. The highlight of the weekend was the fashion show. Mayor Knudsen thanked Councilman Hache for helping her announce at the fashion show. The Special Needs models did a terrific job on the runway. It was a wonderful weekend for everyone.

Ridgewood Fire Department Open House - Mayor Knudsen reported that the Ridgewood Fire Department Open House was held on October 15, 2017. It was a very well attended day with a lot of activities and educational opportunities for fire safety. Mayor Knudsen thanked the Ridgewood Fire Department personnel and volunteers, as well as anyone who helped make this event a success.

Community Relations Advisory Board (CRAB) - Mayor Knudsen stated that the last CRAB meeting was held on October 18, 2017. She was only able to attend this meeting for a short time. Mayor Knudsen referred to the comment made during the public portion of tonight’s meeting regarding CRAB discussing topics such as school curriculum. CRAB will be looking at this concern in terms of a policy discussion.

Diwali Festival of Lights - Mayor Knudsen stated that she attended the Diwali Festival of Lights and she thanked the Ridgewood Indian Community for the invitation, with special thanks to Sudha Kanwar for lending Mayor Knudsen her Salwar Kameez authentic Indian garment, which was absolutely wonderful to wear.

Walktoberfest Mayor Knudsen stated that Walktoberfest has been absolutely wonderful. Mayor Knudsen thanked Jeanne Johnson for considering her recent surgery when planning the tours she led.

9. 9. PUBLIC COMMENTS

Rurik Halaby, 374 Evergreen Place, asked if there was any additional information concerning the Hudson Street Parking Garage that wasn’t available 16 months ago. Mr. Halaby noted that the previous administration spent $600,000 studying this garage, and he questioned whether these findings are being considered today. Mr. Halaby spoke of the importance of giving the public the opportunity to meet with the professionals involved. Mr. Halaby agreed that the parking garage was needed; however, he did not understand the economics. He suggested that fitting the garage within the footprint of the property may make it uneconomical.

Boyd Loving, 342 South Irving Street, questioned the cost of the parking garage, noting that there have been comments suggesting $8.5 Million, $11.5 Million, a shortfall because of Parkmobile, and the need to raise capital. Mr. Loving recalled that the last time meter parking times were extended, there was an uproar, and restaurant owners reported that it drove their business down. Mr. Loving felt extending meter parking times was just another tax. He felt all options to provide additional parking should be explored before a garage is built. Mr. Loving felt that building the garage may drive businesses out of Ridgewood, since it will cost patrons money to park.

Saurabh Dani, 390 Bedford Road, suggested installing speed signs that flash when a vehicle is exceeding the speed limit on Glen Road.

Anne Loving, 342 South Irving Street, stated that she was happy that the Central Valet will be starting soon. She was also pleased that the Train Station Parking Lot reconfiguration is still under consideration. Ms. Loving hoped that enough parking spaces will be found so that the parking garage does not have to be build.  

Cynthia Halaby, 374 Evergreen Place, stated that the last application for the Train Station Parking Lot reconfiguration was rejected by the NJDEP because it contained untruths. She questioned if another application will be submitted.

Mayor Knudsen stated that the Train Station Parking Lot reconfiguration application was not rejected by the NJDEP; it was returned for additional information.

Mayor Knudsen stated that the comment that $600,000 was spent on studies during previous administrations pertaining to the parking garage, was inaccurate. $100,000 was spent on environmental reports and surveys, and $500,000 was spent on engineering designs. The size and mass of the structures presented were rejected, through what would have been a bond referendum vote.

Mayor Knudsen stated that the public has the opportunity to see the garage designs at the Village Council’s Open Public Meetings. The Village Council does not have anything other than the preliminary stages of the design. Mayor Knudsen stated that the current Village Council is the most transparent Village Council ever. The current Village Council will be very prudent and diligent with taxpayer dollars and any decision moving forward.

Councilman Sedon pointed out that it looks like there will be a Request for Proposal (RFP) that will go out to several different builders. The designs will be shown in the public forum at Village Council meetings.

Councilman Hache noted that a parking garage is always constructed as a pre-cast design.  

There being no more public comments, Mayor Knudsen closed the public portion of the meeting.

10. 10. RESOLUTION TO GO INTO CLOSED SESSION

Deputy Village Clerk Donna Jackson read Resolution #17-329 to go into Closed Session as follows:

11. 11. ADJOURNMENT

There being no further business to come before the Village Council, on a motion by Councilman Sedon, seconded by Councilwoman Walsh, and carried unanimously by voice vote, the Village Council’s Work Session was adjourned at 10:46 p.m.

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                                                                                                                     Susan Knudsen      

                                                                                                                           Mayor

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            Donna M. Jackson

          Deputy Village Clerk