20171206 - Village Council Work Session

A REGULAR WORK SESSION OF THE VILLAGE COUNCIL OF THE VILLAGE OF RIDGEWOOD HELD IN THE SYDNEY V. STOLDT, JR. COURT ROOM OF THE RIDGEWOOD VILLAGE HALL, 131 NORTH MAPLE AVENUE, RIDGEWOOD, NEW JERSEY ON DECEMBER 6, 2017 AT 7:30 P.M.

 

1. 1. CALL TO ORDER – OPEN PUBLIC MEETINGS ACT – ROLL CALL – FLAG SALUTE

Mayor Knudsen called the meeting to order at 7:32 P.M. and read the Statement of Compliance with the Open Public Meetings Act. At roll call, the following were present: Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen. Also present were Heather Mailander, Village Manager/Village Clerk; Matthew Rogers, Village Attorney; and Donna M. Jackson, Deputy Village Clerk.  

Mayor Knudsen led those in attendance in the Pledge of Allegiance to the Flag and held a Moment of Silence for all the men and women serving our nation, and all first responders.

Mayor Knudsen and the Village Council wished Village Attorney Matthew Rogers and Village Manager/Village Clerk Heather Mailander a happy birthday. There was a round of applause from everyone present.

2. 2. COMMENTS FROM THE PUBLIC

Mayor Knudsen opened the public comment portion of the meeting.

Dr. Sal Infantino, 6 Betty Court, objected to putting a playing field on the Schedler Property. Dr. Infantino said that it is medically wrong to have children exercise in an area that is in close proximity to a well-traveled highway. He explained that the pollution in this area includes carbon dioxide particles and other pollutants from the moving parts of vehicles traveling on the highway, including pieces of asphalt from the road and rubber from the tires. All of these substances are highly carcinogenic. When people exercise, their risks from exposure to these pollutants rises experientially, because the increased metabolism and respiratory rate of the body allows more of these pollutants to be absorbed. Children are particularly in danger. Dr. Infantino urged the Village Council not to approve a playing field on the Schedler Property.

Patricia Infantino, 6 Betty Court, objected to putting a playing field on the Schedler Property, because of the health risks associated with the pollutants described by Dr. Infantino. Ms. Infantino asked for the trees on the Schedler Property remain; for the house on the property be made a community center; and for the construction of a passive playground. Ms. Infantino also spoke of the importance of planting trees on the existing berm to create a separation between the property and the highway.

Paul Vagianos, 280 Rivara Court, questioned if a Request for Proposal (RFP) for the parking garage had been issued yesterday. Mayor Knudsen confirmed that the RFP had been issued. Mr. Vagianos applauded the Village Council for approving this action and offered his help to move the process along, as he felt the Village really needs a parking garage.

Mr. Vagianos spoke about valet parking. As the owner of “It’s Greek to Me” restaurant, Mr. Vagianos stated that he offered valet parking at two locations. The service cost him $30,000, including advertising, and less than 100 vehicles used the valet service during a six-month period. He attributed this to a lack of visibility. Mr. Vagianos urged the Village Council to put the Central Valet at a more visible location, such as the eastside Train Station parking lot.

Frank Mortimer, 426 Van Buren Street, explained that the New Jersey Bee Keepers Association opposes the New Jersey Department of Agriculture’s proposed bee keeping regulations, as they violate the spirit of the law that they were intended to support. In part, the law was passed to relieve bee keepers of the burden of local regulations. The New Jersey Department of Agriculture’s proposed bee keeping regulations would prohibited bee keeping in densely populated areas, and are being considered, in part, because of a problem that occurred in another municipality within New Jersey. The proposed regulations would render bee keeping illegal in much of Ridgewood. Mr. Mortimer pointed out that there are 15 beekeepers in Ridgewood and there have been no problems. Mr. Mortimer urged the Village Council to oppose these regulations.

3. 3. DISCUSSION
4. a. Ridgewood Water
5. 1. Award Change Order #2 - Lafayette Reservoir Improvements

Ms. Mailander explained that on June 21, 2017, The G. Meyer Group was awarded the contract for the rehabilitation of the Lafayette Reservoir. The rehabilitation items are required under a USEPA Administrative Order of Consent. An additional $32,527.40 is required to complete the work beyond the original contract scope, and includes repairs to the interior of the concrete reservoir dome, and the cleaning and lining of 16” and 12” pipes that fill and empty the reservoir. The interior dome repairs are necessary to address spalling of concrete and exposed reinforcing bars. The cleaning and lining of the pipes is necessary due to the existing condition of the pipes, as well as to remove large rocks and boulders observed during a video inspection of the pipes. It is recommended that Change Order #2 be awarded to The G. Meyer Group, out of Bradley Beach, New Jersey, in the amount of $32,527.40.

Ms. Mailander explained that this item will be on this evening’s Special Public Meeting Agenda due to the fact that the USEPA Administrative Order of Consent requires the work to be completed by mid-January, 2018.

There were no questions or comments from the Village Councilmembers.

Councilman Sedon moved to suspend the Work Session and convene a Special Public Meeting. Councilwoman Walsh seconded the motion.

Roll Call Vote

AYES:             Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen

NAYS:            None

ABSENT:        None

ABSTAIN:      None

4. 4. SPECIAL PUBLIC MEETING - SEE SEPARATE MINUTES

Councilman Hache moved to adjourn the Special Public Meeting and reconvene the Work Session. Councilwoman Walsh seconded the motion.

Roll Call Vote

AYES:             Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen

NAYS:            None

ABSENT:        None

ABSTAIN:      None

5. 5. PRESENTATION

 

1. 1. Burbio Calendar App

 

Burbio Representative Anusha Martin and Co-founder Dennis Roche were present. Mr. Roche described Burbio as a digital calendar platform that pulls all the information from a community into one place, and allows residents to personalize what they see, manage it, and then be notified when things change or are updated. This digital calendar platform has been adopted by cities across the region.

Mr. Roche gave a visual presentation of Burbio for the Village Councilmembers. Mr. Roche stated that Burbio is free to users, residents and non-profit groups.

Under questioning by Mayor Knudsen, Mr. Roche explained that Burbio will automatically add events to the calendars of users using the Google Calendar, Apple Calendar, or Outlook programs. Burbio is currently using an iPhone app; however, the Android app will be available within the next month.

Councilman Hache asked if a color-coded community calendar could be put on a particular page, such as the Village website or the Central Business District (CBD) website. Mr. Roche stated that the calendar could be embedded on the Village’s website and would contain any criteria desired. Users would be able to view events on their cell phone or have events e-mailed to them twice-a-week or even every day.

Under questioning by Councilman Voigt, Mr. Roche stated that users register for Burbio and then they are up and running. The company makes a profit through advertising, and works with local sponsors. A local business can advertise an event for $20 per month.

Under questioning by Councilman Hache, Mr. Roche stated that businesses can also promote particular discounts or promotions.

Under questioning by Mayor Knudsen, Mr. Roche stated that Chamber of Commerce events are promoted for free.

Under questioning by Mayor Knudsen, Mr. Roche explained that the tiles are weighted by popularity. Schools tend to go to the top tile. Tiles could be weighted so they can move farther up. Mayor Knudsen felt it was important for information such as leaf pickup or garbage pickup to be prominently displayed. Mr. Roche explained that this information could appear in the third or fourth set of tiles. He noted that users can choose to “follow” certain events, such as leaf pickup, and choose to be e-mailed when new information is available. Also, the tiles could be customized so that the user sees the information that pertains to them, such as leaf pickup separated by neighborhood.

Under questioning by Councilman Sedon, Mr. Roche explained that Burbio’s events pull links, so if a link to the information is put into the event itself, users can click on it to find out more information, such as recycling regulations.

Mr. Roche explained the way Burbio is launched in a community. The calendar starts with school, library, and government events, and is announced in the local press. Residents and nonprofit groups would be sent an e-mail announcing the existence of Burbio and inviting them to sign-up for free. An icon link to Burbio would also be placed on the Village website.

Under questioning by Ms. Mailander, Mr. Roche stated that Ramsey, New Jersey uses an embedded Burbio for their Recreation Program; however, Ramsey has not developed the platform. There are libraries in New Jersey that have adopted Burbio. Ridgewood would be the first municipality in New Jersey to adopt Burbio. There are municipalities in Westchester County, New York, and Connecticut that use Burbio.

Mayor Knudsen felt it would be to the residents’ advantage to have all calendars in one location at no cost to the Village.

Under questioning by Ms. Mailander, Mr. Roche stated that there is no contract involved.

Mr. Roche noted that Burbio has a very good privacy policy. E-Mails are not sold, and anyone can unsubscribe at any time.

The Village Councilmembers will review the information provided by Mr. Roche and contact him if they decide to move forward with this digital calendar platform.

2. 2. Presentation by Schedler Ad Hoc Committee

 

Councilman Hache stated that he was very pleased with the hard work and the open, transparent, and fair approach taken by the Schedler Ad Hoc Committee in terms of gathering input from the different stakeholders in the community, and transforming this information into a recommendation to the Village Council in terms of the best use for the Schedler Property.

Councilman Sedon recalled that at the first meeting, he recommended beginning the process of considering the best use of the Schedler Property by considering a name for the park. This became a community-building exercise. Councilman Sedon suggested calling it Revolutionary Park, or something similar, based on the history of the area. Old Paramus Church owned the parcel during the Revolutionary War, and General George Washington, with his army, stayed there on two separate occasions. A skirmish was also fought near the church on March 23, 1780. No other formal suggestions were made.

Michael Winograd and Manish Shrimali appeared on behalf of the Schedler Ad Hoc Committee appointed by the Village Council to develop a proposal for the development of the Schedler Property.

Using a Power Point Presentation, Mr. Winograd discussed the following five areas: the background of the property; the committee itself; the process involved; the details of how the process played out; and a recommendation.

Mr. Winograd explained that the house that sits on the Schedler Property is one of the last remaining 1820’s Dutch wood frame houses in Bergen County. A historic battle took place at the Old Paramus Church, located about 200 yards away from the property. In 2008, the Open Space Committee urged the Village Council to purchase the Schedler property before a private developer purchased it for high density housing or commercial development. At that time, the Open Space Committee suggested that a baseball diamond and a field be developed on the property. The Village purchased the Schedler property in 2009 for approximately $2.7 million, including grants from the Bergen County Open Space Trust Fund. In 2013, the Village purchased the Shotmeyer property, a .358 acre of land that was surrounded by the Schedler property, for approximately $90,000, creating a contiguous, full property. In 2015, the Village Council passed a resolution to build a 90-foot baseball diamond, and a 120-yard x 70-yard multi-purpose field, with some other features. In 2017, the Village Council rescinded the 2015 resolution, and appointed the Schedler Ad Hoc Committee to propose a development plan.

Mr. Winograd noted that the Schedler Ad Hoc Committee used a very inclusive, collaborative and transparent review process that was aimed at reevaluating and formulating a proposal for the development of the Schedler property. The members of the Schedler Ad Hoc Committee included Councilman Hache, Councilman Sedon, Michael Winograd, Nancy Bigos, Matthew Cunnigham, Dan Cramblitt, Tim Cronin, Manish Shrimali, Nick Whitney, Phil Dolce, Paul D’Arpa, and Ellie Gruber. Isabella Altano, who recently passed away, was also a member. Mr. Winograd recalled that Ms. Altano was a pleasure to work with, and her contributions to the committee were significant and very much appreciated.

Mr. Winograd recalled that at the first meeting, the Schedler Ad Hoc Committee discussed goals, viewpoints, and concerns. The group is very diverse, so there were many perspectives expressed. The group then began to gather data and facts. Reports and surveys were reviewed and background research began. The group walked the property with a development expert, and met with many Village organizations, including sport and neighborhood groups; the Parks and Recreation Committee; the House Restoration Project Committee; and other groups. Using sports groups as an example of how these meetings were set-up, Mr. Winograd explained that an e-mail was sent out on July 26, 2017 to all the presidents of the sports groups and fields committees setting up a general meeting with the Schedler Ad Hoc Sub-Committee, consisting of Mr. Winograd, Mr. Shrimali, and Mr. Cunnigham, on September 6, 2017. This e-mail asked the recipients to forward it to all boards, and offered to meet with them as a group or individually, and asked them to provide enrollment numbers and various facts about their needs, proposals, and ideas. In August, 2017, the Schedler Ad Hoc Sub-Committee walked the site with representatives of the sports groups. Follow-up e-mails were sent identifying key agenda items for the September 6^th meeting, and noted that attendance was voluntary, but that their input was important. Subsequent meetings were also held, including a meeting after the proposal was completed.

After the meetings with all the interested parties, the Schedler Ad Hoc Committee developed a proposal that balanced the needs that had been established based on facts, with the interests of the residents in mind. The Schedler Ad Hoc Committee then met with the Village’s Engineering Department to get input from a logistical and developmental standpoint, and requested that the Engineering Department develop the plans. By October, 2017, four plans were drafted, each of which had three different field sizes, and multiple features in various locations. The Schedler Ad Hoc Committee then met again with the groups and also offered to speak individually to people who could not attend the meeting.   After this meeting the Schedler Ad Hoc Committee met again to discuss the feedback from the various groups and created the presentation to the Village Council. The presentation was previewed openly.

Mr. Winograd explain that during the process, an agreement was reached on the scope of the Phase I clean-up of the property, which included the marking of trees and a period of time for people to inspect the decisions of the independent arborist and to offer input and ask questions. The Phase I clean-up will include the removal of the garage and the shed; a capping of the well; and the removal of dead and diseased trees and unwanted shrubs. A fixed price contract coming out of grant money was executed in October, 2017. The work will be monitored by Village Staff.

As a result of the meetings held with the Schedler Ad Hoc Sub-Committee and the sports groups, it was determined that there was a significant need for additional multi-purpose field space across all sports. There was no single sport that was found to be in danger of collapsing without additional space, but it was clear that each sport was limited and operating under sub-optimal conditions due to the field limits and the field quality. There is no one need that arose any greater than any other sports needs, as all the groups were in need of more space. This was evident as baseball, soccer, and lacrosse groups had to give up home games because there wasn’t enough space to play; soccer and lacrosse had many teams on one field during practices, and would need to practice until 9:00 p.m. because fields were not available earlier in the day; baseball had to cut down on the number of high school teams, and increased their rosters to 18 players because of the lack of fields; baseball’s kickball program for preschoolers had to turn away participants because of the lack of field space; lacrosse experienced scheduling issues because the grass fields were typically closed early on in the spring season; grass fields were dusty and hazardous due to overuse; and certain fields would flood considerably after a rainstorm. It was noted that the overwhelming participation in Ridgewood sports was in pre-high school.

Mr. Shrimali continued with the presentation. He explained that the park development options considered four different field sizes to accommodate all sports. The options also included other features such as a children’s playground; a bathroom with an overhang shelter; a parking lot; walking trails; a berm with a tree line across the top; fencing; the planting of trees along the street; and a pickleball court. All these options were considered in relationship with the location of the house.

Mr. Shrimali explained that the Schedler Ad Hoc Committee is making the following recommendations:

• Building a 75-yard by 50-yard field because it will benefit the maximum number of students, while maintaining a good balance between active and passive activities. Approximately 1,000 children will use this field.
• Building a children’s playground
• Installing two ADA compliant bathrooms with an overhang shelter
• Constructing a 44-space parking lot between the house and Route 17
• Constructing walking trails
• Constructing a berm with a tree line across the top to address noise concerns
• Installing fencing at least on the Saddle River Road side of the site
• Planting more trees along Saddle River Road
• The use of “FieldTurf Cool Play”, an artificial grass surface that allows for significantly more use and is one of the safest field turfs on the market

Using two displayed drawings, Mr. Shrimali described two recommended layouts, labeled Recommended Option A and Recommended Option B. The Schedler Ad Hoc Committee is recommending Option A.

Mr. Shrimali addressed the concerns of neighbors of the Schedler Property. He stated that the Schedler Ad Hoc Committee met with neighbors many times, and informed them of the steps taken to address their concerns. The Schedler Ad Hoc Committee explained the needs of the different sports teams and the benefits that each option offered. The Schedler Ad Hoc Committee clarified neighbors doubts and questions regarding the Phase I Clean-up; gave neighbors the opportunity to review the property marked by the arborist and to submit feedback; and communicated with the neighbors, regarding both the clean-up and the recommended options, via e-mail and by going door-to-door.

Mr. Shrimali stated that the majority of the comments from the neighbors were positive regarding the 75-yard by 50-yard multi-purpose field.

In reference to concerns expressed by neighbors regarding sound, the Schedler Ad Hoc Committee recommended a 6-foot, tree lined berm along Route 17, and a tree line proposed along West Saddle River Road. A sound study was conducted and concluded that these measures will actually reduce the present noise level.

Mr. Shrimali stated that the Schedler Ad Hoc Committee felt that the main goal of the Schedler property is to preserve the historic house and to try to restore it to its original glory.

Mr. Shrimali stated that the renaming of the park has not been finalized, and the Schedler Ad Hoc Committee is not proposing any suggestions; however, they are open to suggestions on how to name the park appropriately.

In reference to concerns regarding safety, Mr. Shrimali stated that the Schedler Ad Hoc Committee felt it was important to locate the entrance to the park away from the West Saddle River Road exit off of Route 17. The Schedler Ad Hoc Committee would like to collaborate with the Ridgewood Police Department to monitor the park and the neighborhood to prevent vandalism and criminal activity. The Schedler Ad Hoc Committee is also recommending the installation of a designated crosswalk for neighborhood children; the placement of a fence along West Saddle River Road; and the installation of low level parking safety lights.

Mr. Shrimali explained that in addressing quality of life concerns, the Schedler Ad Hoc Committee is recommending a prohibition on non-safety lights, both permanent and portable; a prohibition on public address announcement systems; a prohibition on a permanent concession stand; and park hours from dawn to dusk.

Mr. Shrimali stated that traffic, safety, noise, and environmental studies have been or are to be performed by professionals contracted by the Village. To the extent possible, the results of these studies will be shared and made available for review.

Mr. Shrimali thanked the Village Council for giving everyone an opportunity to participate in this process. He also thanked Councilman Hache and Councilman Sedon for their input.

Councilman Voigt complimented Mr. Winograd and Mr. Shrimali, and the entire Schedler Ad Hoc Committee, for their hard work. Under his questioning, Mr. Winograd explained that a full size field is 120 yards by 75 yards and is used primarily by high school students. The next size down is 75 yards by 50 yards, which meets the needs of the sports played by middle schoolers, and can also be used as a practice field for all ages.

Under questioning by Councilman Voigt, Mr. Shrimali stated that he is working on cost figures. Mr. Winograd understood that the Village professionals are presently working on these figures.

Under questioning by Councilman Voigt, Mr. Shrimali stated that the 44-parking space figure took into consideration having a large enough parking lot for parents, so as to avoid the need to park on the street, but not too large as to create a need to remove more trees. Mr. Shrimali stated that the possibility that street parking may be needed during special events was discussed with the neighbors. At present, parking is allowed on these streets.

Under questioning by Councilman Voigt, Mr. Shrimali stated that the Schedler Ad Hoc Committee suggested installing a crosswalk, and would like to work with the Ridgewood Police Department and the Village Engineering Department on other signage, such as a stop sign and a crosswalk warning sign.

Councilman Sedon thanked Mr. Shrimali and Mr. Winograd for tonight’s presentation, as well as everyone on the Schedler Ad Hoc Committee for their hard work. Councilman Sedon pointed out that once the Village Council comes to an agreement, and estimated costs are determined by the Village Engineering Department, the project would be phased in over a series of years so the Capital Budget is not heavily impacted.

Councilwoman Walsh thanked the Schedler Ad Hoc Committee for their great proposal, and complimented the members on all the input they obtained.

Under questioning by Councilwoman Walsh, Mr. Winograd stated that a few representatives from each of the sports groups attended the walk through of the property, as well as the initial meeting, either in person or by phone. The Fields Committee was notified of these meetings, as well. The schools were not included because there are no middle school sports teams, and the proposed field is not suited for high school sports. The property will be designed to achieve the maximum benefit to all sports goods, balanced with the needs and the interests of the community.

Under questioning by Councilwoman Walsh, Mr. Winograd confirmed that he is not anticipating any bussing coming in and parking along the western roadway.

Councilwoman Walsh referred to the testimony that indicated that 1,000 children would benefit from the use of this field, and pointed out the importance of proper scheduling to balance the different uses proposed for the site, including the historical house.

Under questioning by Councilwoman Walsh regarding the notification process, Mr. Shrimali explained that the Schedler Ad Hoc Committee maintained approximately 220-240 e-mail addresses for the neighbors and other interested residents. Also, e-mails were sent to The Schedler Core Group, which contained approximately 50 e-mail addresses. Paper documents containing information on the clean-up and the Schedler Ad Hoc Committee’s process and progress were delivered door-to-door.

Under questioning by Councilwoman Walsh, Mr. Shrimali confirmed that the field proposed is not large enough to be used for a real baseball game, eliminating the possibility of balls going onto Route 17.

Councilman Hache thanked Mr. Shrimali and Mr. Winograd for the tremendous amount of work they did on putting this presentation together and for reaching out into the community. Councilman Hache felt that a great deal of thought went into the Schedler Ad Hoc Committee’s recommendation, which balanced active and passive recreation, quality of life issues, and a safe environment; a goal that is never easy to achieve. He pointed out that the field and its required boundary and fencing, will only encompass approximately 1 acre of a 7.1 acre site. The field proposed under the resolution approved in 2015, would have encompassed approximately 4 acres of the site.

Mayor Knudsen described tonight’s presentation as a great culmination of a collaborative effort, and she thanked the Schedler Ad Hoc Committee for all their hard work.

Under questioning by Mayor Knudsen, Mr. Shrimali stated that Village Council members were not copied on the e-mail communications to the neighbors.

Mayor Knudsen felt that knowing the enrollment numbers for each particular sport was key in determining the needs, both in the present and in the future, for each sport.

Under questioning by Mayor Knudsen, Mr. Winograd stated that the Schedler Ad Hoc Committee kept Ridgewood Parks and Rec apprised of the plans for the playground and the nature trails. He understood that members of this committee kept other committees they were affiliated with informed, as well. Mr. Winograd noted that an environmental impact study, performed by the Village when the property was purchased, and was reviewed by the Schedler Ad Hoc Committee.

Mayor Knudsen expressed a concern with the cost of artificial turf. Mr. Winograd explained that turf is actually less expensive than grass when the cost of maintenance, watering, and longevity is considered. He pointed out that this was confirmed in a recent study conducted by the Ho-Ho-Kus Board of Education.

Mayor Knudsen expressed a concern with the pollutants associated with the highway, as previously expressed by Dr. Infantino during the public comment portion of this evening, and the effect on the lungs of children. She questioned if the environmental study addressed this issue. Village Attorney, Matthew Rogers explained that there has never been a particle study done on the site. Mr. Shrimali stated that the Schedler Ad Hoc Committee is recommending that an air quality study be conducted by a professional. Mr. Winograd added that members of the Schedler Ad Hoc Committee were planning to review a study conducted many years ago, as part of the construction of a ball field in close proximity to Route 17 in Ho-Ho-Kus, New Jersey.   Mr. Shrimali added that looking at comparable studies was good; however, the Schedler Ad Hoc Committee still strongly recommends a new air quality study. Mayor Knudsen agreed.

Mayor Knudsen thanked the Schedler Ad Hoc Committee for all the time, effort and energy that went into this fabulous study, and the members’ commitment to work on behalf of the community.

6. 6. DISCUSSION

 

1. a. Ridgewood Water

 

1. 1. Award Contract - Water Billing and Data Collection/Processing Services

 

Ms. Mailander explained that Ridgewood Water received bids for Water Billing and Data Collection Services for the years 2018 to 2020, with an option for a two-year extension. One bid was picked up and one bid was received. The sole bid was from Computil, Inc. out of Shelton, Connecticut. The recommendation is to award a three-year contract (to be awarded on a yearly basis) to Computil, Inc. in a total amount of $237,395 per year. Funds are budgeted for in the 2018 Ridgewood Water Operating Budget.

Under questioning by Councilman Voigt, the Director of Operations for Ridgewood Water, Richard Calbi, explained that the prior contract for these services totaled approximately $210,000 per year. The new price reflects an increase in the service for audit requirements, and a cooperation with a new vendor that will provide on-line information and payment services for customers.

There were no other comments or questions from the Village Councilmembers.

2. 2. Award State Contract - Emergency Generators

 

Ms. Mailander explained that the emergency generator will be purchased under State Contract from United Rentals, out of Ridgefield Park, New Jersey. This portable generator will be in addition to the one which was award last month. Both will be utilized by the Water and Sewer Departments to cover facilities that lack permanent standby generators.

There were no questions or comments from the Village Councilmembers.

3. 3. Award Professional Services Contract - Evaluation of Water Quality

 

Councilwoman Walsh recused herself from this discussion.

Ms. Mailander explained that this is a professional services contract covering the evaluation of water quality for a possible, future connection with the Passaic Valley Water Commission (PVWC) to provide system resiliency. The connection is necessary to supplement the existing purchases from SUEZ Water and the Borough of Hawthorne. Prior to any agreement for purchase or investment in capital for a pipeline, PVWC water must be tested for compatibility with the Ridgewood Water system. A study should be conducted, that includes Pipe Loop Testing and Water Quality Analysis, to access the impact of blending the PVWC water with Ridgewood water. The recommendation is to award this professional service contract to Mott MacDonald in the amount of $170,000. Funding is available in the 2017 Capital Budget.

Under questioning by Councilman Voigt, Mr. Calbi stated that PVWC is less expensive than any of Ridgewood’s other commodity contracts for wholesale purchases. PVWC has come a long way in terms of the quality and treatment of their water. The evaluation of water quality testing will be done over several months, to make sure there is compatibility and, if not, what treatment would be needed to make the water safe. PVWC water is surface water.

There were no other questions or comments from the Village Councilmembers.

4. 4. Award Contract - Line Stop and Valve Insertion Services 2017/2018

 

Ms. Mailander explained that two bids were received, with the lowest bid coming from Carner Brothers out of Roseland, New Jersey, who previously performed Line Stop and Valve Insertion services for the Village. A line stop or valve insertion becomes necessary when pipe or valve repairs require an extremely long shut down, that would place a large quantity of customers out of service. A line stop is a tap into a main in close proximity to the repair, which allows a temporary plug to be inserted. An insertion valve is a valve that is inserted while the water main is under full pressure. The recommendation is to award the bid to Carner Brothers in an amount not to exceed $100,000 per year. Funding for this project is budgeted for in the 2018 Water Utility Budget.

There were no questions or comments from the Village Councilmembers.

5. 5. Award Change Order #1 - Professional Services for Lafayette Reservoir Improvements

 

Ms. Mailander explained that H2M Associates, Inc. was awarded a professional engineering services contract in December, 2016. At this time, an additional $5,000 is required to complete work beyond the original contract scope. The recommendation is to award Change Order #1 to H2M Associates, Inc., out of Parsippany, New Jersey, in the amount of $5,000. The new scope of work includes the evaluation of unforeseen issues observed after the Lafayette Reservoir was drained, with subsequent remediation recommendations for the interior concrete dome, which was observed to have spalled areas of concrete and exposed reinforcing bars.

There were no questions or comments from the Village Councilmembers.

6. 6. Award Change Order #1 - Scada System Software

 

Ms. Mailander explained that the contract to provide software and services to upgrade the existing SCADA System Software was originally awarded in November, 2016 to Emerson Process Management Power and Water Solutions, Inc., out of Pittsburgh, Pennsylvania. At this time, an additional $14,944.96 is required to complete work beyond the original contract scope, which includes additional software, services, and licenses that are required for both the Water Utility and the Village Water Pollution Control Facility. The recommendation is for Change Order #1 to be awarded to Emerson Process Management Power and Water Solutions, Inc., in the amount of $14,944.96.

Under questioning by Councilman Voigt, Mr. Calbi explained that Emerson Process Management Power and Water Solutions, Inc., is part of the larger firm, Emerson Technology.

There were no other questions or comments from the Village Councilmembers.

1. b. Parking

 

1. 1. ParkMobile Contract

 

Ms. Mailander explained that the ParkMobile contract expires in February, 2018. A 60-day notice is required if the contract is not going to be renewed, or it will be automatically renewed.

Ridgewood Chief Financial Officer and Parking Utility Director, Robert Rooney, explained that every time there is a transaction with ParkMobile, the user pays $.35 in addition to the parking rate. The Village pays $.15 plus 3% of the gross revenue on every transaction. The gross revenue is defined as the revenue for the use of the parking plus the $.35 that the user pays. On average, the Village looses 17% to 19% of every ParkMobile transaction.

Ms. Mailander explained that the recommendation is to issue a Request for Proposal (RFP) to see what other firms offer a similar service, and to send ParkMobile a letter advising them that the Village will not renew the contract, but advising them that they are welcome to provide the Village with a proposal, going forward.

Under questioning by Councilman Voigt, Mr. Rooney explained that instead of collecting 100% of the parking revenue, the Village is collecting 79% of the revenue. ParkMobile is being used more frequently than cash.

Mayor Knudsen noted her review of the Village Council meeting minutes and the resolution originally approving ParkMobile, clearly indicated that this service was to cost the Village nothing. The minutes clearly state that the $.35 user fee would be applied to the total over and above the cost of the parking, and would essentially cost the Village pennies on the dollar for the credit card transaction, which the Village was willing to absorb. A review of the contract revealed that these costs were authorized. Mayor Knudsen pointed out that the loss would not have been evident during budget hearings because it was structed as a direct pay.

Under questioning by Councilman Voigt, Mr. Rooney explained that there are several firms that now provide services similar to ParkMobile.

It was the consensus of the Village Council to issue a letter of termination to ParkMobile and to authorize the preparation of a RFP.

2. 2. Chestnut Street Parking Kiosk

 

Ms. Mailander stated that the Chestnut Street Parking Kiosk is up and running.

Mr. Rooney explained that the Chestnut Street Parking Kiosk was installed on November 21, 2017. The only problems experienced were with being able to connect with credit card companies and ParkMobile. These problems will all be resolved by the end of the week. The kiosk is user friendly. The user enters his/her license plate number and method of payment and receives a receipt. Mr. Rooney noted that Newark, New Jersey uses ParkMobile, and when the meters were removed from the posts, they were replaced by numbers, which tied transactions in by space.

Mayor Knudsen pointed out that in Hoboken, New Jersey, all the parking space lines were removed, which resulted in a gain of parking spaces because people took up less space.

Councilman Hache noted that when he attended the League of Municipalities Conference, he observed firms that were offering “bundles” involving license plate reader technology and software, with the cost of each transaction significantly lower. Councilman Hache suggested looking into these firms, as well. Mr. Rooney noted that Cali, the vendor chosen by the Village, does have the license plate reader integration, which is what the Village will be moving toward next with handheld equipment. The reporting information available can be customized to meet a municipality’s needs. Mr. Rooney noted that Cali’s customer service is extraordinary.

Under questioning by Councilman Voigt, Ridgewood Police Sergeant Jay Chuck, stated that the Cali accounting system is more user friendly, and indicates the history on the payment, which allows monitoring of repeat parking and other issues that plague the Central Business District. The enforcement is web based, so the police have no contact with the kiosk. Both the user and the Police are notified when there is only 4 minutes left to park.

Councilman Hache noted that Cali offers software that gives the Village the capability to manage the resident parking passes, including renewals. Mr. Rogers stated that this will be part of the RFP. Mayor Knudsen agreed that the Cali system was impressive. Councilman Sedon stated that he used the kiosk and found it very user friendly. Mr. Rogers stated that the cash box is very secure, requiring two locks for access, and providing a print out of the money that is in the cash box.

3. 3. Cottage Place Lot - Employee Parking Spaces

 

Ms. Mailander asked Sergeant Chuck to comment on the number of parking spaces he felt could be reallocated from designated Central Business District (CBD) employee parking spaces back to general parking spaces, since the employee parking spaces frequently remain unused.

Councilman Hache expressed frustration with this initiative because the provision of reduced fee, CBD employee parking spaces was intended to help businesses by leaving parking spaces located in front of businesses open for customers. When the employee parking spaces remain unused, two parking spaces are being utilized instead of just one.

Mayor Knudsen stated that she observed six cars belonging to shoppers, that were parked in employee designated parking spaces, being ticketed, while the remaining of the employee designated spaces were unused. She felt this was not a good situation and must be changed as soon as possible.

Councilman Sedon noted that the Village Council has done everything they could to accommodate the businesses and their employees.

Sergeant Chuck stated that the Police have never observed the Cottage Place Lot to be 50% full. He commended the Village Council on their efforts to provide long term parking for employees. Sergeant Chuck noted that the Walnut Street Parking Lot, which is much smaller than the Cottage Place Lot, is 95% full all day long, at full price.

Ms. Mailander suggested turning 25 employee designated parking spaces back over to general parking. Sergeant Chuck will review the data and come back to the Village Council with a figure. Mayor Knudsen asked to keep clean lines, similar to the lines in the Hudson Street Parking Lot. Sergeant Chuck noted that if all the parking spaces on the island side were reallocated, this would place approximately 12-15 parking spots back into general use. Mayor Knudsen noted that the parking spaces nearest to Cottage Place could also be reallocated.

Under questioning by Councilman Voigt, Ms. Mailander stated that employee permit fees will not have to be returned because the permits are being used at other locations.

1. c. Budget

 

1. 1. Budget Transfer

 

Ms. Mailander explained that money is transferred from the budgets of departments, that currently have extra funding, to those with insufficient funding. Ms. Mailander noted that the Village Councilmembers have a copy of the explanation of the transfers taking place. This is done every December.

There were no questions or comments from the Village Councilmembers.

2. 2. Quarterly Financial Report

 

Mr. Rooney explained that in the current fund revenue stream, the Village is directly on budget; 75% through September. State Aid should be coming through this month, and there are a couple of issues related to timing between billing and collection. Phone calls will be made regarding the items that were billed, to remind people to pay before the end of the year. Receipts can only be recorded once they are received, as the Village works on a cash basis.

 

Using the report he prepared for the Village Councilmembers, Mr. Rooney reviewed the Current Fund Appropriations. He pointed out highlighted items, which were part of a resolution approved in November, 2017, that have budget shortcomings and are being recommended to receive transferred funds.

Mr. Rooney stated that the Water Utility Fund revenues are approximately 70% of the budget amount. The actual to budget percentage of revenues in the rental area was 69% because of the weak sale of water, which resulted from a higher than average rain fall. Mr. Rooney pointed out, however, that this figure was offset on the appropriations side by Other Expenses because less water was purchased. The ratio of revenue to expenditure is 70% of the budget on the revenue side and 68% on the appropriations side.

Mr. Rooney stated that the Parking Utility Fund revenues are 68% of the anticipated revenue for the year. Parking meter revenue is at 65%, resulting from more usage of ParkMobile and the Village not receiving 100% of the revenue. The Parking Utility Fund appropriations are 67% of the anticipated budget.

Under questioning by Councilman Voigt, Mr. Rooney estimated that the parking utility revenues will be short approximately $100,000 from what was anticipated, as a result of losing 21% of the anticipated income from ParkMobile. However, the Parking Utility is holding back expenditures so that the usage matches the revenue stream.

Mayor Knudsen asked Mr. Rooney to distribute the ParkMobile calculations, beginning from when the service began in May, 2015, until now.

3. 3. Authorize 2018 Cash Management Plan

 

Ms. Mailander explained that the Cash Management Plan is prepared annually and is utilized as a guide for depositing and investing the Village’s funds. No plan changes are proposed for 2018.

Under questioning by Councilman Voigt, Mr. Rooney explained that the Village receives .2% for overnight deposits; however, there aren’t any favorable investments available at this time. This is consistent with other governmental agencies. Surplus monies are invested in short term accounts.

 

4. 4. Adopt 2018 Temporary Budgets - Current Operations, Water and Parking Utilities

 

Ms. Mailander explained that a resolution adopting a 2018 Temporary Budget is necessary so the Village can operate starting January 1, 2018, until the actual budget is adopted.

There were no questions or comments from the Village Councilmembers.

5. 5. Declare 1998 Ford Econoline Van Surplus - Signal Division

 

Ms. Mailander explained that this discussion item will allow a van, that is currently being used by the Traffic and Signal Department, to be designated as surplus property. The van has an approximate mileage of 88,000.

There were no questions or comments from the Village Councilmembers.

6. 6. Cancel Real Estate Taxes for Disabled Veteran

 

Ms. Mailander explained that the property owner of Block 3609, Lot 4, is eligible for a 100% Disabled Veteran’s Deduction due to a wartime service connected disability, as certified by the U.S. Department of Veterans Affairs, effective August 31, 2017. The amount of property taxes billed and paid since the effective date of August 31, 2017 is $5,929.12. This resolution will authorize the cancellation of property taxes, and a refund of $5,929.12.

There were no questions or comments from the Village Councilmembers.

7. 7. Award Contract - Landfill Disposal of Solid Waste 2018/2019 and

Title 59

 

Ms. Mailander explained that 3 bid specifications were picked up and 2 bids were received. The low bidder was the current provider, IWS Transfer Systems of NJ, Inc., out of Jersey City. The Village is currently paying IWS Transfer Systems $68.95 per ton. The new rate is $66.95 per ton. The average tonnage disposed of annually is 9,000 tons. With the new contract price, the Village should realize an average annual savings of $18,000. It is recommended to award this contract to IWS Transfer Systems.

There were no questions or comments from the Village Councilmembers.

8. 8. Award Contract - Recreation Program Instruction for 2018

 

Ms. Mailander explained that the Parks and Recreation Department annually seeks proposals from outside vendors for program instruction for the upcoming year. Eight proposals were received; seven are returning vendors, and one is new. The Recreation Division does not commit to all offerings in any proposal and pricing is negotiable throughout the year.

There were no questions or comments from the Village Councilmembers.

9. 9. Award State Contract - Police Radios

 

Ms. Mailander explained that this contract is for the purchase of 10 portable radios for the Police Department under State Contract. The new radios will better interface with the existing radio system and will allow better fidelity of transmissions in higher noise environments. The cost per radio is $3,064.85.

Under questioning by Councilman Voigt, Ms. Mailander stated that the account number out of which these radios will be paid for, has sufficient funds to cover the cost.

There were no other questions or comments from the Village Councilmembers.

10. 10. Rental of Two Parking Spaces - North Broad Street for Taxi Stand

Ms. Mailander recalled that last year, the Village decided to rent out two of the five spaces previously used as taxi stands, since the taxi service is no longer located in Ridgewood. In doing so, the Village received a bid of $2,000 annually. There was an option to renew the contract for an additional year at the same price. It is recommended that this extension be renewed for one year at $2,000.

There were no questions or comments from the Village Councilmembers.

11. 11. Leasing of Police Vehicles and Title 59

 

Ms. Mailander explained that the Village has leased Police vehicles from Enterprise Fleet Management, Inc., and it has worked very well. The leasing of vehicles went out to bid again in November, 2017. Eight plan holders were eligible to bid; however, it should be noted that six of these plan holders are data companies that seek information on public bids to sell to their subscribers. The only bid received was from Enterprise Fleet Management, Inc., out of Wayne, New Jersey, with a monthly quote of $2,355.10. A complete bid package was submitted. It is recommended to award this contract to Enterprise Fleet Management, Inc., to provide 2 SUV’s; 2 Sedans; 1 Minivan; and service for other authorized vehicles from January 1, 2018 to December 31, 2020.

12. 12. Award Contract - Poster Displays Advertising at Train Station Complex and      Title 59

 

Ms. Mailander explained that the previous contract to display posters at the train station complex had expired. There were three plan holders eligible to bid and one bid was received. The sole bid was from Intersection Media, LLC, out of New York, New York, with a proposal for a fee of 60% of net annual billings for the use of the 34 poster display locations in the bid, with no minimum floor price. This is the same as the contract that was just concluded. The duration of the bid is from January 1, 2018 through December 31, 2022. The Village generally receives $20,000 to $30,000 in revenue per year from this lease.

There were no questions or comments from the Village Councilmembers.

13. 13. Planning Board Master Plan

 

Mayor Knudsen explained that two proposals were received for the Master Plan Visioning Process. The Planning Board is the government entity that authorizes the awarding of this contract. The Village Council allocates the funding and can make a recommendation. Mr. Rogers added that the Village Council is not bound by the recommendation made by the Planning Board.

Mayor Knudsen asked the Village Councilmembers to review both proposals so they can learn more about the process. Another proposal was also received and will be forward via e-mail to the Village Councilmembers.

14. 14. Award Contract - Minute Preparation for Village Council Meetings

Ms. Mailander explained that every year the Village advertises for bids to prepare synopsis minutes for the Village Council meetings for the following year. The 2017 minutes were prepared by Barbara Dillon at a price of $6.00 per page. Seven people picked up the proposal and one proposal was received back. The sole proposal was from Caitlin Powers at $8.50 per page. Although the price is a 42% increase over the price charged in 2017; it is the same price that was charged in 2016. It is recommended that the contract be awarded to Caitlin Powers from January 1, 2018 to December 31, 2018.

There were no questions or comments from the Village Councilmembers.

15. 15. Blue Collar, White Collar and Management Salary Ordinance Amendments

 

Ms. Mailander explained that in reviewing the ordinance, it was noted that there were minor dollar amount changes due to rounding. The various schedules were triple-checked and are now accurate. In addition, in the White Collar Salary Ordinance, the one title of Registered Environmental Health Specialist has a different layout for the ability to get to a certain level because, according to statute, this particular title must reach the top level of payment within five years instead of the usual eight years for other employees. Titles also need to be changed in the Blue Collar Salary Ordinance, to make them compliant with Civil Service requirements. The new title, Manager of Parks and Grounds, must be added for the new person taking over for the Director of Parks and Recreation, Timothy Cronin.  

16. 16. Award Contract - Security Improvements for Village Hall

 

Ms. Mailander explained that the Ridgewood Police were asked to investigate the effectiveness and integrity of the security systems within Village Hall. The Police went out to multiple vendors with their ideas on the project and, after several interviews, determined that Secure Watch 24, out of Moonachie, New Jersey, should be recommended for the contract. This is a Professional Services Agreement. Secure Watch 24 has 20,000 cameras that they installed and monitor in New York City, and they are the exclusive vendor to the Barclay’s Center and multiple New York City government agencies. Areas to be looked into include panic alarms; closed circuit tv (CCTV); access control; and burglar alarm systems. Although each system will stand alone, they will all be integrated into one management software system. The Signal Division will be able to do some of the installation of hardware for this project. A service contract for bi-annual full check-ups of the system, as well as an extended warranty on all parts, is recommended. The total cost of the project is $231,217. Phase I will be $143, 922.

Under questioning by Councilman Sedon, Ms. Mailander stated that the money is available for Phase I of the project. After that, the money will be appropriated in the Capital Budget for 2018.

Sergeant Chuck explained that the security systems in Village Hall are inadequate. The systems were not maintained, so as breakdowns occur, “quick fixes” are made, which creates a bigger problem. For example, there are three camera systems in Village Hall that do not work together. There are seven camera systems throughout the Village that are not monitored or managed by the same person.

Mayor Knudsen felt that this project should be a priority. Sergeant Chuck noted that the Signal Division, along with Secure Watch 24, are committed to offering the man power needed to improve the security system as soon as possible. He estimated that it will take 30 days from start to finish.

1. d. Policy

 

1. 1. Update on Glenwood Road

 

Ms. Mailander recalled that the New Jersey Department of Transportation (NJDOT) and New Jersey Transit met with representatives of the Village of Ridgewood to inform them that they are considering closing down the ability to go over the train tracks between Ho-Ho-Kus and Ridgewood via Glenwood Road. This is being considered because many trucks, oversized vehicles, and tractor trailers, go up and down the hill, creating traffic issues. Also, there are Ridgewood residents who drop off commuters on the tracks and then make a U-Turn on the tracks to head back up the hill. This is referred to as fouling the tracks. These issues create safety concerns for train engineers and commuters.

Ms. Mailander recalled that the Village Council passed a resolution indicating that they did not want to have the train crossing closed. She noted that another possibility would be making this train crossing one-way, coming down the hill. Residents of Ridgewood and Ho-Ho-Kus also offered their input to NJDOT during the comment period. The Ho-Ho-Kus Chamber of Commerce was very much opposed to closing the hill or even making it one-way, because they felt this would prevent many Ridgewood residents from frequenting the Ho-Ho-Kus business district.

Ms. Mailander explained that a follow-up meeting was held in November, 2017. NJDOT has requested a six-month period of vigorous enforcement of traffic regulations, including ticketing drivers that foul the tracks, and preventing oversize vehicles, on both approaches. Enforcement will be mostly on Ho-Ho-Kus’ part, as the train tracks are in Ho-Ho-Kus. Ridgewood has agreed to work in conjunction with the Ho-Ho-Kus Police Department. Ridgewood has already posted speed signs on Glenwood Road, and there will be permanent street signs posted at Warren Avenue and Franklin Turnpike, indicating that truck traffic is prohibited. After the six-month period of enforcement, there will be a three-month “quiet” period, when there will not be enforcement. NJDOT will also be monitoring the situation. Hopefully, the six-month period of vigorous enforcement will stop the unsafe behavior. After the total nine-month period, NJDOT will make a determination of the at-grade crossing’s future, with the options being:

1. 1. Leave the at-grade crossing as is with two-way traffic.
2. 2. Require implementation of one-way traffic only across the at-grade crossing.
3. 3. Close the at-grade crossing to vehicular traffic.

Ms. Mailander pointed out that this is an opportunity for Ridgewood residents to realize the seriousness of fouling the tracks, and that by stopping this behavior they have the control to keep the crossing open. The NJDOT is very concerned with the safety of the tracks.

Ms. Mailander stated that Village Engineer Christopher Rutishauser is recommending that local delivery trucks also be prohibited on the Glenwood Road hill. Local trucks are currently permitted. No trucks longer than 22 feet, or in excess of 10,000 pounds, will be permitted to travel on the Glenwood Road hill.

Under questioning by Councilman Voigt, Ms. Mailander stated that flashing information signs will remain up consistently throughout the six-month period. Flashing information signs have already been placed on Glenwood Road.

Councilman Voigt expressed a concern with the traffic impact on West Glen Avenue, in the event of the closing of the Glenwood Road train crossing.   Ms. Mailander stated that this would be avoided if residents stop fouling the train tracks. The Village will educate the public on this situation through the Village website, newspapers, e-mails, and the media. There is also a program for high school aged beginning drivers, that is presented by the NJDOT. Councilman Voigt suggested conducting a traffic study of the potential impact on West Glen Avenue, so residents can clearly see the results of not following the law.

Mayor Knudsen suggested reaching out to the people that responded to the NJDOT’s original request for input, asking them to spread the word about the importance of compliance. A newspaper article is also forthcoming.

2. 2. Establishment of Housing Authority

 

Mayor Knudsen stated that with the number of affordable units that will possibly be available in the Village, and specifically the available affordable, special needs units, it could be a benefit to the Village to consider managing this on its own. Mayor Knudsen noted that this comes with the potential risk of being an administrative burden.

Mr. Rogers explained that there are certain communities that do have housing authorities. It is a mechanism that would be helpful in managing affordable units. He recommended doing research on this issue to see if it will provide the Village with an advantage, as well as being a benefit to the community.

Mayor Knudsen added that this would allow for a better understanding of the affordable units that are available and the utilization of those units.

Ms. Mailander noted that the Village will need to hire a consultant to carry out all the duties involved in the distribution of affordable housing, including developing a list of eligible people, and obtaining financial information from those applying.

It was the consensus of the Village Councilmembers to authorize Mr. Rogers to gather information on establishing a housing authority and to report back to the Village Council at a January, 2018 meeting.

 

3. 3. Oppose New Regulations on Beekeeping

 

Ms. Mailander referred to a letter from Janet Katz, the President of the New Jersey Beekeepers Association. As stated by Mr. Mortimer during this meeting’s public comment portion, regulations proposed by the New Jersey Department of Agriculture (NJDA) are detrimental to beekeeping in Ridgewood. At least ten Village beekeepers would be in violation of the regulations immediately, if they are adopted. The proposed regulations prohibit beekeeping on a residential lot of less than one-quarter acre, where agriculture has not otherwise been determined as permitted. If hives have been in existence as of July 31, 2015, on a residential lot of less than one-quarter acre, the hobbyist beekeeper may seek a waiver through the State. On a residential lot of one-quarter acre to less than five acres, a person wishing to keep bees as a hobbyist may seek a waiver to keep two hives per lot. On a residential lot of five acres or more, a person wishing to keep bees as a hobbyist may seek a waiver to keep up to ten hives per lot. Most of the lots effected in Ridgewood are between less than one-quarter acre to five acres large. A beekeeper must locate all hives a minimum of ten feet from any property line; 25 feet from any roadside sidewalk or path; and 85 feet away from any public place including playgrounds, sports fields, schools or churches, unless permission is granted for educational or research purposes.

Under questioning by Councilwoman Walsh, Mr. Mortimer explained that the incident that led to the proposed regulation changes involved a beekeeper who had too many hives on his property, as well as chickens, a rooster, rabbits and exotic birds. Mr. Mortimer understood that this property owner would charge neighbors to remove his swarming bees from their properties. Mr. Mortimer felt that, in a situation like this, the individual property owner should be banned from keeping bees; the property owner’s actions should not adversely impact the approximately 3,000 beekeepers in New Jersey, as this is not a typical situation. Mr. Mortimer also suggested that the regulations are written without scientific merit.

Under questioning by Mayor Knudsen, Mr. Mortimer explained that beekeepers are required to register with NJDA. There are 13 Ridgewood residents registered with the New Jersey Beekeepers Association.

It was the consensus of the Village Councilmembers to authorize the drafting of a resolution opposing the proposed new regulations on beekeeping, because they adversely impact residents of Ridgewood.

1. e. Operations

 

1. 1. Approve Application for Bergen County Community Development Block Grant for SHARE

Ms. Mailander explained that SHARE, Inc., is asking for funding for the following projects located that their 104 Cottage Place location:

1. 1. Life Safety - Boiler Improvement Project - Total Cost: $12,925.
2. 2. Air Conditioning Improvement Project - Total Cost: $13,600.

There were no questions or comments from the Village Councilmembers.

2. 2. Approve Application for Bergen County Community Development Block             Grant - Ridge Road Ramp

Ms. Mailander explained that the Village itself is applying for a Community Development Block Grant (CBDG) to construct a sloped ramp from the entrance/exit of the Ridge Crest Senior Housing along Ridge Road to the accessible entry to the Train Station. This will provide an easy entry to the business district through the ADA compliant Train Station platforms, elevators, and pedestrian tunnel. This grant will obligate funds from the Village.

There were no questions or comments from the Village Councilmembers.

3. 3. Confirm Endorsement of Community Development Projects - Family                             Promise of Bergen County

 

Ms. Mailander explained that Family Promise of Bergen County is applying for $25,000 to provide shelter and support to homeless working families. Ms. Mailander noted that Community Development Block Grants do not obligate funds from the Village; however, an endorsing resolution is required.

There were no questions or comments from the Village Councilmembers.

4. 4. Approve Application for Bergen County Municipal Alliance Grant – Drug and Alcohol Education Programs 2018/2019

 

Ms. Mailander explained that this is an annual grant application. The amount of the 2018-2019 grant is $11,677 and it will be used to supply recreational, social, and educational programs in support of alcohol/drug abuse.

There were no questions or comments from the Village Councilmembers.

7. 7. REVIEW OF DECEMBER 13, 2017 PUBLIC MEETING AGENDA

 

Ms. Mailander stated that next week there will be one proclamation: Drive Sober or Get Pulled Over - 2017 Year End Holiday Statewide Crackdown.

There are no ordinances scheduled for introduction or public hearing for Ridgewood Water.

Resolutions for Ridgewood Water include: Title 59 Approval - Line Stop and Valve Insertion Services; Award Contract - Line Stop and Valve Insertion Services; Award Contract Under State Contract - Emergency Generators; Award Contract - Water Billing and Data Collection/Processing Services; Award Professional Services Contract - Evaluation of Water Quality; Authorize Change Order #1 - Professional Services for Lafayette Reservoir Improvements; and Authorize Change Order #1 - SCADA System Software.

Introduction of ordinances include: White Collar, Blue Collar and Management Salary Ordinance Amendments.

The scheduled public hearings include: Amend Chapter 265 - Vehicles and Traffic - Establish Stop Signs at Cliff Street and First Street; Amend Chapter 265 - Vehicles and Traffic - Establish Stop Signs at Various Locations at Intersections with West End Avenue; and Amend Chapter 190- Land Use and Development - Allow Certain Illuminated Interior Signs in the Central Business District.

Resolutions include: Approve Village Cash Management Plan; Designate Official Newspapers for 2018; 2018 Annual Meetings Statement; Approve Budget Transfers; Approve 2018 Temporary Budgets; Award Professional Services Contract - Risk Management Consultants; Award Professional Services Contract - Employee Assistant Program (NTE $5,000); Award Professional Services Contract - Update Fixed Asset Inventory; Award Contract - Landfill Disposal of Solid Waste; Award Contract - Preparation of 2018 Village Council Meeting Minutes; Award Contract - Rental of Two Designated Parking Spaces on North Broad Street by the Taxi Stand; Award Contract - 2018 Recreational Program Instruction; Award Contract Under State Contract - Police Radios; Award Contract - Poster Display Advertising at Train Station Complex; Endorse Application for Community Development Block Grant - SHARE; Endorse Application for Community Development Block Grant - Village of Ridgewood - Ridge Road Ramp; Endorse Application for Community Development Block Grant - Family Promise; Declare 1998 Ford Econoline Club Wagon Surplus - Signal Department; Opposing the New Beekeeping Regulations; Award Contract - Security System; Authorize Cancellation of Real Estate Taxes for Disabled Veteran; Authorize Application for Bergen County Municipal Alliance Grant; Authorize Village Manager to Send Letter to ParkMobile - Nonrenewal of Contract; Appoint Joint Insurance Fund Commissioner; and Appoint Public Agency Compliance Officer (P.A.C.O).

8. 8. MANAGER’S REPORT

Chamber of Commerce’s Holiday Tree Lighting - Ms. Mailander stated that everyone enjoyed the Chamber of Commerce’s Holiday Tree Lighting on Friday, December 1, 2017. Many thanks to Downes Tree Service, who transports, installs, and decorates the tree, and to Joan Groome, the Executive Director of the Chamber of Commerce, and her crew who make this a wonderful and festive Village event.

Santa Claus - Ms. Mailander reported that Santa will be in his house in Memorial Park at Van Neste Square on Saturday, December 9^th and 16^th from 12:00 Noon to 3:00 p.m. and on Saturday, December 23^rd from 12:00 Noon to 2:00 p.m.

Holiday Displays - Ms. Mailander stated that the Menorah and the Nativity have been installed in Memorial Park at Van Neste Square. The Menorah Lighting is scheduled for the first night of Hanukah, which is December 12^th, at 5:30 p.m. Everyone is invited to attend.

Annual Parking Permits - Ms. Mailander announced that annual parking permits will go on sale at Village Hall on Monday, December 18^th. Premium permits cost $1,000 for the year. With a premium permit, residents may park in any parking lot in the Village, including the Train Station, Hudson, and Chestnut Street lots. A maximum of 210 premium permits will be sold.

Public Valet Parking - Ms. Mailander stated that the Public Valet Parking Service is available Friday and Saturday evenings from 6:00 p.m. to 1:00 a.m. at Van Neste Square. The cost is $5.00 per vehicle.

Reminder - The Estate Card - Ms. Mailander noted that the Estate Card is now available. The debit-like Estate Card offers property tax savings by purchasing locally, as well as on-line. The Estate Card will generate rewards, which will then reduce the cardholder’s Ridgewood property taxes. An even greater level of reward is offered at certain times by certain merchants. Tax rewards are applied annually to the third quarter tax bill. Cardholders do not have to preload the $400 each month onto the debit card; they simply have to make a transaction at least once every-other-month. Additional information can be found on the Village website and at ridgewoodestatecard.com.

Leaf Pick-up - Ms. Mailander stated that leaves continue to be collected. For detailed scheduling information please go to the Village website at ridgewoodnj.net or call the Street Department at 201-670-5585. The collections are slightly behind schedule because of several mechanical equipment issues; however, these issues should be resolved by the end of the week. Ms. Mailander reminder everyone not to put leaves out on the street if the pick-up has already occurred. Leaves can be placed in bags on the street, as crews continue to go throughout the Village on a daily basis picking up bags in various locations.   The final pick-ups should occur near the end of December. Residents will be notified of the dates of the final pick-ups, three days in advance, via e-notice. The dates will also be posted on the Village Website.

9. 9. VILLAGE COUNCIL REPORTS

Planning Board - Councilman Voigt reported that the Planning Board met on November 21, 2017. The KS Broad application came before the Planning Board to request a plan revision. The main revisions included the number of units being reduced from 66 down to 60 on 2.01 acres, or 29.8 units per acre; there will be 15, one-bedroom units and 45, two-bedroom units, all at market rate; the 9 affordable units that were originally planned for KS Broad have been moved over to The Enclave, where there are now 15 units mainly for special needs residents; and the massing of the building went from 102,000 square feet down to 98,200 square feet. A variance is required to allow a building height of 45.92 feet. This height is recessed from the building façade, so it cannot be seen from the street; however, a variance is still required.   There was an increase in the retail space from 5,500 square feet to a little over 8,000 square feet. The tower of the KS Broad structure is 60 feet 6 inches. The amended plans were approved unanimously, with the stipulation that whatever moves into the retail space will be reviewed by the Planning Board to insure an appropriate intensity of use, most especially for parking.

Councilman Voigt reported that another Planning Board meeting was held on December 5, 2017. There were several issues on the agenda, including a signage ordinance for downtown, which dealt with signs in the store windows. This issue was tabled and a sub-committee will look into appropriate sign sizes for store windows. Another agenda item was an application for a subdivision at 246 Mountain Avenue, which was voted down by the Planning Board. This particular lot, which was to be subdivided into two separate parcels, was 80,000 square feet in size. There were three variances associated with this application, including one to allow both lots to be 100 feet wide instead of the required 125 feet wide. Another agenda item was a pre-application entitled, The Hopper Ridge Townhomes, which are located on Dora Avenue. There was an issue with a retaining wall in the 35-unit townhouse complex. This retaining wall is starting to deteriorate, and must be supported by railroad ties so it does not fall apart and the townhomes do not end up collapsing. Also, the sewer pipe that goes through the middle of the development is composed of asbestos. The applicant recognizes that the planning around this pipe must insure that the pipe stays as stable and as quiet as possible, so the asbestos is not disturbed.   The proposed work will be a very large undertaking and will probably happen within the next five to ten years. The applicant is being proactive, since the retaining wall is starting to deteriorate. The NJDEP is involved in this project.

Library Board of Trustees - Councilman Voigt reported that the Library Board of Trustees met on November 28, 2017. There was a discussion about the need for a project manager for the renovation that is proposed to take place. This project manager would be responsible for fundraiser efforts, including outside grant funding. The Library will be looking at coordinating temporary quarters; informing the public about what is happening; and overseeing matters related to the renovation. It has been 20 years since the Library was last renovated, and it is in need of an upgrade. Over the past 20 years, there have been over 6 million visitors to the Library.

Open Space Committee - Councilman Voigt reported that the Open Space Committee met on December 4, 2017. The Open Space Committee continues to research what other towns use for open space, for use in the Master Plan Update. This research will probably continue for three to five months.

Elder Dinner - Councilman Sedon reported on the Elder Dinner held at the Paramus Old Reformed Church, which he described as a wonderful event. He thanked everyone involved, including the volunteers and donors.

Interfaith Service - Councilman Sedon reported on the Interfaith Service held before Thanksgiving, which he described as a very beautiful service and a pleasure to attend.

Special Projects Task Force - Councilman Sedon stated that the Special Projects Task Force met on December 4, 2017 to review the financial benefits from solar panels located on municipal buildings and the Water Pollution Control Facility. Data collection is ongoing.

The Ridgewood Environmental Advisory Committee (REAC) and the Green Team - Councilman Sedon reported that REAC and the Green Team held a joint meeting on December 5, 2017 to work on ways for the two committees to collaborate. The Green Team will be able to secure funding through Sustainable Jersey, and provide a road map for different sustainable activities that could interest both groups. At that meeting, Van Neste Square Memorial Park was reserved for the Earth Day Festival on April 22, 2018. A theme will be decided soon.

Ridgewood Arts Council - Councilwoman Walsh reported that the Ridgewood Arts Council’s last event for this year was held at the Little Theatre at the High School and featured Tom Smedes, a Broadway Producer. It was a question and answer session, as part of the Ridgewood Arts Council Artists Series. Ridgewood Arts Council member Rose McCooe, answered questions along with Mr. Smedes. Previous presenters in the Artists Series included Ariel Adkins of Artfully Aware, Ashley Zelinskie with her 3-D Printing; Drew Martin with his Artwork; and Augmented Reality featuring the artwork of students in partnership with the Education Foundation. On January 23, 2018 at the Library, the Artists Series will feature Eric Corriel, who is a visual video artist. A visual video makes a person feel like they are in the art.

Central Business District Advisory Committee - Councilman Hache stated that he has received many e-mails asking when the LED Snowflakes would be hung in the Central Business District. Ms. Mailander stated that these should be up by next week. These decorations are much larger than the Kissing Balls that were previously used as decorations, and there have been some issues with the brackets and with making sure the decorations cannot be damaged by trucks. The LED Snowflakes will be hung over the sidewalks. Councilman Hache stated that the Ridgewood Downtown Banners will be hung up over the street again at the beginning of 2018. Under questioning by Mayor Knudsen, Ms. Mailander stated that it is possible to hang both the banners and the snowflakes together. There will be a good representation on both sides of the street toward East Ridgewood Avenue, and also on the westside, down as far as the strip mall by Santoni’s Pizza and down Chestnut Street, Oak Street, and possibly Walnut Street. Councilman Hache noted that the Village also had to get permission from the utility company to hang the decorations. Mayor Knudsen noted that the LED Snowflakes could stay up through February, as they represent winter.

Special Needs Housing - Mayor Knudsen noted that the Special Needs Housing was not moved to The Enclave Project; it is in the Sealfon’s Building.

10. 10. PUBLIC COMMENTS

Boyd Loving, 342 South Irving Street, asked if the losses from ParkMobile could be recovered through insurance. He said he was extremely upset about the loss of this income.

Mr. Loving also expressed concern about the Change Order for the rehabilitation of the Lafayette Reservoir, authorized for approval this evening, which will result in an 24% increase in the original purchase price. Mr. Loving felt that Change Orders should not be allowed, and he urged the Village Council to make sure that contractors know what they are doing.

Mr. Loving urged the Village Council to move toward installing parking kiosks and removing parking meters as soon as possible.

Mr. Loving spoke about the Open Public Meetings Act (OPRA). He understood that once an application is submitted before the Planning Board and the Zoning Board of Adjustment, the document is public, with the exception of the interior of a public building, because of security reasons. However, when he recently requested a copy of the zoning chart for a project proposed in his neighborhood from the Building Department, the information was treated as confidential and he could not get a copy. Mr. Loving was told that he could look at the zoning chart and take notes, but he could not get a copy. At a recent Zoning Board of Adjustment meeting, he was told that Village Attorney Matthew Rogers must issue a memorandum to the Building Department indicating that plans submitted as part of a zoning application are not proprietary to the point that someone who is noticed, or any member of the public, cannot see it. He urged the Village Council to ask Mr. Rogers to issue this memorandum.

Saurabh Dani, 390 Bedford Road, referred to Resolution #17-366, which indicated that the Village of Ridgewood solicited four reputable contractors for quotes, and received three responses for the purchase and planting of 75 trees. He requested copies of the quotes through OPRA and found that the quotes were completely different. One was for 4 wells in the CBD; one was for 20 specialty trees requested by residents (this bid was awarded the contract); and the third one was for 75 trees. Mr. Dani noted that the extent of the work involved in these three separate quotes was very different, and should not have been compared to determine the low bidder. If a bidder is awarded a contract based on the best market rate, the resolution should state this instead of just stating that three bids were received.

Mr. Dani pointed out that there are many RFP’s that were returned by only one bidder. Mr. Dani felt the bidding process should be explored, since there should be more bidders responding.

Mr. Dani asked the Village Council to notify residents when the contract with ParkMobile is terminated, and to advise users how to get a refund.

In reference to the fouling of the tracks at the Glenwood Road Crossing, Mr. Dani felt that residents know what to do in this area; it is people who are unfamiliar with the area and are led there by GPS who become confused and make a U-Turn on the tracks. Mr. Dani suggested better directional signs and the placement of removable barriers to prohibit trucks from using this roadway.

Mr. Dani stated that when he received the Vendor Activity Report, he noticed that there were over $300 in utility payments for the Horse Farm House. Mr. Dani stated that in his review of the lease agreement, he found that the tenant is responsible for paying for utilities. He felt that this may also be the case at other locations, such as the Habernickel House.

Mayor Knudsen asked Mr. Rogers if there were two meters located at the Horse Farm House. Mr. Rogers recalled that the lease states that all utilities are to be paid by the tenant, HealthBarn. Mr. Dani will be receiving a copy of this lease through OPRA and Mr. Rogers and Ms. Mailander will be looking into the situation, as well.

Anne Loving, 342 South Irving Street, recalled that another name had been proposed for Schedler Park by resident Jane Shinozuka. Ms. Shinozuka suggested naming the park The Isabella Altano Memorial Park.

Ms. Loving commended the Village Council on the high priority they give to documenting their meetings. The minute preparation is outstanding; the minutes are approved quickly; there is a YouTube Video; and the League of Women Voters takes minutes of the Village Council meetings. Ms. Loving asked if all Boards, Committees, and Sub-Committees of the Village Council are required to take minutes.

Ms. Loving agreed with upgrading the cameras at Village Hall. She recommended that there be enough cameras to allow the entire Courtroom to be viewed, and for the cameras, both inside and outside of Village Hall, to produce good quality images. Ms. Loving expressed concern, however, that a $231,000 contract would be granted as a no-bid contract.

Ms. Loving did not feel the Library Building needed upgrading based on the number of people that have used the Library over the past 20 years. She did not feel this was a valid reason to install upgrades such as a spiral staircase, and she asked that the reason for the upgrade not be the wear and tear from visitors.

At Mayor Knudsen’s request, Mr. Rogers stated that he will prepare a memorandum indicating that an application before the Planning Board or Zoning Board of Adjustment, and documents relevant to that application, can be obtained through OPRA.  

Ms. Mailander commented on the Change Order for the rehabilitation of the Lafayette Reservoir, mentioned by Mr. Loving, that resulted in a 24% raise in the contracted price. She explained that the items involved were not able to be fully inspected until the tank was empty. A camera was put into the tank and the piping, and that was when the boulders were found in the piping, and the deterioration of the inside of the dome was discovered. Mayor Knudsen recalled that there was a conversation, when this contract was approved, that there was no way to know what was inside the tank until it was empty.

Mayor Knudsen recalled another Change Order that actually reduced the originally contracted amount. Mayor Knudsen agreed, however, that the Village Council should try to avoid Change Orders as best they can.

11. 11. RESOLUTION TO GO INTO CLOSED SESSION

Deputy Village Clerk Donna Jackson read Resolution #17-371 to go into Closed Session as follows:

12. 12. ADJOURNMENT

There being no further business to come before the Village Council, on a motion by Councilman Hache, seconded by Councilman Sedon, and carried unanimously by voice vote, the Village Council’s Work Session was adjourned at 10:57 p.m.

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