20181205 Village Council Work Session

A REGULAR WORK SESSION OF THE VILLAGE COUNCIL OF THE VILLAGE OF RIDGEWOOD HELD IN THE SYDNEY V. STOLDT, JR. COURT ROOM OF THE RIDGEWOOD VILLAGE HALL, 131 NORTH MAPLE AVENUE, RIDGEWOD, NEW JERSEY ON DECEMBER 5, 2018 AT 7:30 P.M.

 

1. CALL TO ORDER – OPEN PUBLIC MEETINGS ACT – ROLL CALL – FLAG     SALUTE

Mayor Hache called the meeting to order at 7:31 P.M. and read the Statement of Compliance with the Open Public Meetings Act. At roll call the following were present: Councilmembers Knudsen, Sedon, Voigt, Walsh, and Mayor Hache.  Also present were Matthew Rogers, Village Attorney; Heather Mailander, Village Manager/Village Clerk; and Eileen Young, Village Clerks Office. 

Mayor Hache led those in attendance in the Pledge of Allegiance to the flag as well as in a Moment of Silence to honor the brave men and women serving in our armed forces and all our first responders, in addition, to honor the late President George H.W. Bush as today is a National Day of Mourning after his recent passing.

2. COMMENTS FROM THE PUBLIC

Boyd Loving, 342 South Irving Street, stated that last year he spoke before the Council about his concerns regarding a purchase for $250,000 for a leaf removal vacuum for the Streets Department that could be operated by one individual, remotely controlled from the cab. The vehicle had been purchased two years prior and had not worked for one day after its purchase, and it was his understanding that it was now three years after its purchase and was still not working. He asked whether the manufacturer was contacted, or the Village Attorney had given any advice on how to get money back, or the item fixed. Mr. Loving added that he was quite concerned that the Village spent $250,000 or more for a vehicle that supposedly has worked for approximately two to three hours since its purchase. He encouraged the Council to do everything possible to either get the money back or get a vehicle that works.

Nancy Greene, Director of the Ridgewood Public Library, stated that she wanted to thank the Village Council and Ms. Mailander for adding them to the agenda to do a presentation about their project. However, there have been delays with the State grant and they haven’t published the regulations yet. They are taking advantage of this opportunity to do exactly what the Council had asked, which is to look at their plan and see if, without spending significant professional fees, they can come up with a Plan B that would significantly reduce costs on the chance that there is no grant funding. Ms. Greene stated that they are also looking at starting a Capital Campaign even before they know if there is any grant money. She hopes to have more news for the Village Council regarding that in the next couple of months. They still very much want input from residents as to how they feel about the library and what they think should be included in a renovation. They will have a second public forum on Tuesday, January 15^th at 7:30 P.M.

Ms. Greene added that the idea of renovating the library and updating the entire interior to improve their services came years before there was a possibility of a grant, so they really need to renovate the library whether or not there is grant funding. They eventually anticipate asking the Village to consider a $2 million appropriation towards the project because they have many needs. She stated that they requested from the Village Finance Office a breakdown of what it would cost the residents if the Library was to get a $2 million appropriation from the Village toward a project like this. The Finance Office was able to tell them that a $2 million 20-year bond would break down to $16.58 cents per year for the average Ridgewood homeowner. They will continue to work on their project and are very grateful for all of the ways the Council supports the library.

Ms. Mailander stated that Chris Rutishauser, Director of the Division of Public Works, may have an answer about the machinery in question. Mr. Rutishauser stated that the leaf vac that was discussed earlier was picked up at the repair shop today to be put into service tomorrow. It has been a problematic machine and unfortunately the lemon law does not apply to municipal purchases. It has worked but has had a lot of problems related to the hydraulics system overheating and control issues. The truck is manufactured by a company called Old Dominion Brush Company and the Village was initially bringing it back to them for repairs but has now taken it back to a local vendor who has made a number of repairs.

Mr. Rogers stated that he would contact Mr. Rutishauser tomorrow to go over some of the facts with him. Mr. Rutishauser stated that his predecessor overseeing the Streets Division have gone back and forth on the unsatisfactory operation of the vehicle and has quite a large file on it. Councilwoman Knudsen asked whether they had communicated with the company regarding the large file of repairs that have been done on the vehicle. Mr. Rutishauser stated that there have been communications with OBD and he believes there may have been some correspondence that the Village Attorney had with them, also. Councilwoman Knudsen suggested pulling all of those documents and taking a look at them. Mr. Rutishauser stated that it seems to be just operational issues with the machine and the servicing entity that they are using now seems to have a better handle on it.

3. MANAGERS REPORT

Chamber of Commerce – Ms. Mailander stated that she wanted to thank Joan Groome and the Chamber of Commerce for an outstanding ‘Downtown for the Holidays’ and the tree lighting last Friday evening. It was a very festive start to the holiday season. She also thanked the Departments that helped out that evening, including the Parks Department, Streets Division, Department of Sanitation, and the Police Department was there as well.

Meet the Mayor – Ms. Mailander stated that on Saturday, December 8^th, Mayor Hache would be available by appointment for Meet the Mayor from 9:00 A.M. to 11:00 A.M. She encouraged interested individuals to contact the Village Clerk’s Office to make an appointment.

Free Holiday Parking – Ms. Mailander stated that she was happy to announce that Village Council is offering free parking in all lots in the downtown and at the train station on the following Saturdays, December 8^th, 15^th and 22^nd. She encouraged everyone to come for great shopping and dining and free parking.

Leaf Collection – Ms. Mailander stated that leaf collection continues. The leaf collection schedule was mailed to each Ridgewood household, however, if you missed the postcard you can look at the Village website. Final pickup in all areas will be completed this month. Leaves can be collected in biodegradable bags and placed between the curb and the sidewalk. Leaves can also be brought to the Recycling Center for disposal. Leaves may not be placed in plastic bags.

Ridgewood Events – Ms. Mailander stated that the Chamber of Commerce has made plans for Santa to be in his house in Memorial Park at Van Neste Square on Saturday, December 8^th and 15^th from 12:00 P.M. to 3:00 P.M., and December 22^nd from 12:00 P.M. to 2:00 P.M.

The first candle on the menorah was lit on Sunday, December 2^nd, and each night a candle will be lit for the eight days of Hanukkah, ending this coming Sunday.

Village Office Closure – Ms. Mailander stated that Village offices would be closed on December 24^th and 25^th in observance of the Christmas Holiday. Village offices will be open all day on December 31^st, and then closed again January 1^st in observance of the New Year’s holiday.

4. COUNCIL REPORTS

 

Community Center Advisory Board – Councilman Voigt stated that the Community Center Advisory Board met last Thursday. The Elder Law speaker for December 11^th at the Library has been postponed to March 19, 2019 due to a conflict. On December 13^th from 11:00 A.M. to 1:00 P.M. in the Annie Zusy Youth Center will be ‘Conversation of Your Life’ about advanced care planning. Leading the discussion will be David Feeney of Feeney Funeral Home. The Ridgewood Department of Health, Department of Parks and Recreation, and Age Friendly Ridgewood are also sponsoring this and there will be a free lunch provided by Valley Hospital. To attend the event, reach out to Marge Downs at mdowns@ridgewoodnj.net or call (201) 670-5500 ext. 245.

Ridgewood Environmental Action Committee and the Green Team – Councilman Sedon stated that they met yesterday and it was determined that the date for Earth Day will be April 14^th. There has been an ongoing discussion about single use plastic bags, following a presentation by Lisa Summers and Ellie Gruber about a year ago. The State had been working on a ban that they might institute, but it came to their attention that it may take a lot longer than people had originally anticipated. So, REAC is going to work on something more local for Ridgewood and hopefully present to the Council in January or February and see if the Council would like to take action. The next meeting is January 15^th at 7:45 P.M.

Mayor Hache asked if Councilman Sedon had a list of the businesses that are using single use plastic bags in Ridgewood. Councilman Sedon stated that the biggest users are grocery stores, but they are dealing with the bans in other States. He added that Ms. Summers and Ms. Gruber had been talking to the Chamber of Commerce and local businesses regarding this, as well. Mayor Hache added that they had also spoken to CBDAC and determined that there was one establishment in town that was using the single use plastic bags in a big way. He suggested approaching the business and appealing to them. Councilman Sedon added that some of the businesses that Ms. Summers and Ms. Gruber approached were excited about the prospects of stopping the use of single use plastic bags, while others wouldn’t act unless they had to.

Councilwoman Knudsen stated that she felt that the turnstiles that the plastic bags were loaded into stopped people from using the reusable bags because you can’t put your bags down on the turnstile and fill them up.

Ridgewood Arts Council – Councilwoman Knudsen stated that the Ridgewood Arts Council conducted their first window display contest for holiday window displays and the winners were announced at the tree lighting. First place went to B. Witching Bath Co. who built an incredible gingerbread house in their window. Second Place to Town and Country, third to Mango Jam, and fourth to Raymond’s. She added that everyone did an amazing job and they would put a list of stores that did participate on Facebook.

Planning Board – Councilwoman Knudsen stated that the Planning Board met last night. They had a Master Plan Subcommittee telephone conference with NV5 to talk about the visioning process.  It is in full swing, and there are a couple of ideas for more outreach into the community. They are going to be speaking with Ms. Mailander tomorrow about how to do a village-wide mailer announcing exactly what it is they are doing, where they can take the survey, and how a hardcopy survey could be printed and sent to the Village residents so some of the individuals who don't have access to computers can participate and are actively engaged.   They also will be doing a Facebook page and continue to promote through Facebook, social media platforms, Instagram, and Twitter, to have people visit the website which is VisionRidgewood.org.

Chamber of Commerce – Mayor Hache reiterated what a wonderful job the Chamber of Commerce did with the tree lighting.   He pointed out that none of the stores were open after the tree lighting and if stores could be open during the event it would give people a reason stop by.   Councilwoman Knudsen asked if they could encourage the stores to remain open with a sidewalk sale to allow them to be more out there with merchandise. Councilwoman Walsh pointed out that a challenge would be the weather and that it was up to the individual stores if they wanted to stay open.  

5. PRESENTATION

1. COAH Settlement Agreement

 

Mayor Hache stated at the next presentation was about the affordable housing settlement, which is a result of many years of hard work and frustration.  He wanted to commend Councilwoman Knudsen, the Village Attorney, and Beth McManus for all of the work that has been done collectively to get us to this point.  Councilwoman Knudsen thanked Ms. McManus and Mr. Rogers as this has been a two-year contract negotiation and working through some of their very significant issues.  They were hugely successful in their final product which will be serving the community long term, especially the special-needs piece because this is something that many people in Ridgewood have been waiting for.  

Mr. Rogers added that the decision of the Supreme Court that preceded the filing of the declaratory judgment action happened in March of 2015. So, in a couple of months, it will be four years that this has been going on.  The settlement agreement tonight is between the Village and Fair Share Housing Center, which is the Supreme Court, designated interested party in this matter. Fair Share instituted the action that was brought before the Supreme Court and has negotiated with each and every community with regard to their settlement agreement.  The settlement agreement that is before the Council tonight, if the Village Council decides to accept and agree to it, gets put before the court and all of the interested parties that are involved and the Court decides whether or not to accept it. Looking at it as it is written now, it would warrant acceptance by the court, and there still may be a few issues that have to be dealt with, but it is the beginning of the culmination of those three and a half years of effort that have been spent on this.  Mr. Rogers stated that he feels very good about the settlement agreement.

Councilwoman Knudsen stated that since Ms. McManus came on board in 2016, she has been very pleased with what has been happening.  

Ms. McManus stated that participation in affordable housing is a voluntary process for municipalities, but it is so heavily incentivized that the vast majority of towns participate in the process. Municipalities that are participating file a declaratory judgment action and then essentially New Jersey Superior Courts and County Courts review and work with the municipalities to determine their affordable housing obligation, sort through settlement issues between a municipality and fair share housing center and any developers that have intervened. They're also serving the function of reviewing and approving the plan. Towns do this because they want immunity from litigation, or exclusionary zoning litigation or a developer claims a municipality is not providing its fair share of affordable housing or creating opportunities for affordable housing. Those developers that are successful have the ability to be granted much higher densities than a municipality is comfortable with.

Ms. McManus stated that in every instance, the density, the height, and intensity of the development is simply too much for municipalities.  So, by entering into this process and by acting the way Ridgewood has been for the last three years, they are insulated and immune from that Builders’ remedy litigation, not only through the process but through 2025. This is really key and is the maximum amount of time that the Village would get immunity.  Affordable housing is a maximum income for every house, which is derived based on the number of people in the household. A sale price for a two-bedroom unit is roughly between $45,000 and $140,000 for that housing unit. For a 2-bedroom unit for rent it is between $400 and $1,000 per month. That is one of the reasons why municipalities are tasked with making sure that their community ensures housing for all types of household sizes as well as incomes.  In New Jersey, every single municipality has three components of affordable housing obligation. The first is a rehabilitation obligation, which is an estimate of the number of existing low and moderate income households in the community that are occupying deficient housing units, which is found based on census and American Community survey. The prior round and third-round obligations are what is called new construction in a town. The prior round obligation is new construction generated in a town from 1993 through 1999.  The third-round obligation started in 1999 and runs through 2025. Ms. McManus stated that every municipality is struggling to figure out how to provide essentially 25 years of affordable housing needs in less than 10 years.

There are also micro requirements or subcomponents of the obligation and so every municipality has a 25% rental obligation, a maximum of 25% senior units, and some income requirements.  Municipalities are required to provide at least 50% of their affordable units as low-income units and within that 50%, 13% must be very low, with 37% for moderate. The settlement agreement for the Village conforms to that.  The settlement agreement sets forth preliminarily what the Village is going to do to meet that obligation. The Village will have to adopt the housing element to flush out the settlement agreement and all of the compliance mechanisms.

Ms. McManus stated that the rehabilitation obligation the Village has is only six units, and the Village will be able to meet the obligation by simply participating in the Bergen County Homeowner Rehabilitation Program to ensure that eligible households in Ridgewood are eligible to participate in their program.  Typically, municipalities are also required to run a supplemental rental program; however, they were able to negotiate the elimination of that requirement in Ridgewood because the rental rehabilitation obligation is so low, and because the vast majority of units in the compliance plan are also for rent. This saves the Village quite a bit of effort but also quite a bit of money for having to fund the program.

Ms. McManus stated that the prior round obligation is 229 units which were set by COAH back in 1993.  All negotiation has focused on the third round obligation of 664 units, or a total of 893 units. This is a huge number, and for that reason, Ridgewood went through a vacant land downward adjustment of the obligation. In 2004 the downward adjusted number was zero units however they had to increase it to 55 units because of a change of circumstance which is based on a 15-year case law.   The Village is able to fully satisfy that 55 unit obligation with sites and strategies that have already been approved. The unmet need does not need to be satisfied as it is not required, and will not be at a later time. The vacant land adjustment is recognition that the town does not have the resources to build out the obligation. This means that municipalities are required to adopt zoning that would create the opportunity for affordable housing.

Ms. McManus stated that the 55-unit RPD was satisfied with existing projects or projects that have already been approved.  They were able to negotiate a surplus because now the Village essentially has an insurance policy against 15 more units because the Village has already taken so many steps towards creating affordable housing.   Ridgecrest Apartments is a senior housing project and they can put 12 units towards the RDP. Woodside Gardens has four family sale units and Broadway Condominiums has family units, as well. The four multi-family projects include KS Broad which has 60 market-rate units and nine off-site affordable units; The Enclave has 39 market-rate units, and six special needs units.  The Ridgewood Dayton project is 93 total units of which 14 will be family rentals and lastly 240 Chestnut Village application which is 43 total units of which seven are family rental units. Ms. McManus stated that these built and to-be-built projects get the Village to the 55 unit RDP plus the 15 unit surplus that it will be able to use in the future, if necessary.

Pulling in the remaining 117 units from the Ridgecrest Apartments, there are special senior units, and then also group home bedrooms that they can pull into the unmet need.  This helped constrain the new zoning and restrict its density. There are five mechanisms to meet the unmet need, amending the zoning of the downtown areas of the B1 and B2 districts; amending the zoning for the B districts for North Maple and Goffle Avenue; creating a district referred to as the AH3 District; adding a redevelopment option for the Valley Hospital site; and a mandatory set-aside ordinance.

Ms. McManus stated that the mandatory set-aside ordinance does not change the zoning on any particular property in the Village, but it allows for a 20% set-aside to be imposed if a developer goes before the Board of Adjustment and requests a use variance to build an apartment building it requires that if the variance is granted they must have a 20% set-aside.  

The settlement agreement increases the downtown permitted density from 12 units an acre to 18 units an acre.  There is an affordable housing set-aside of 15% for rent, or 20% if it is for sale, which is typical across New Jersey.  The height for this district is restrained at 50 feet. Ms. McManus stated that North Maple Avenue is in the B-2 district. This zoning change through the settlement agreement requires that the density increases to between 12 and 20 units per acre which is a graduated density based on lot size.   For Goffle Road in the B-2 district, the graduate lot size and density will be the same.   The AH3 district also has a graduated density ranging from 14 to 18 units an acre.   Ms. McManus stated that at the Valley Hospital site they were able to negotiate a number of affordable housing units at the site with 35 to 45 affordable housing units.  The Village can decide to re-zone it, go through a Redevelopment process, or alternatively can go through another process to create a smaller 100% project on the property and limit the amount of new construction. They also have a provision that allows the municipality to go through a redevelopment process. With all of the sites, the Village will be required within 120 days of the agreement being approved by the Court to adopt the zoning, but on the Valley Hospital site they have 18 months to do so which gives the Village the opportunity to decide if it wants to go through the Redevelopment process.  If at any time the zoning is not in place, the Village would then be required to adopt inclusionary zoning to create those 35 to 45 units and the Village has the opportunity to discuss how best to deliver those units.

Ms. McManus Stated that tonight the Village Council is going to go ahead and decide if they were going to authorize the agreement. If they do, then they would proceed towards a fairness hearing where the Special Master to the Court, which is the planner assigned to the judge, would make recommendations as to whether or not he finds that it is fair and reasonable in the interests of low and moderate-income households.  She fully expects that he would find that is the case, and at that point one of the deadlines in the settlement agreement would be triggered which is the 120 day window that she just referenced. In that time, the Village would be asked to adopt the ordinances, except for the Valley Hospital site, and then do a housing element and fair share plan. All of those items will be packaged and sent to court for another court hearing and they will review the housing plan against the COAH rules and make a recommendation as to whether or not the Village’s plan should be approved and whether it should get immunity from then until the end of 2025.  That approval is technically referred to as a Judgement of Compliance and Repose, which is the letter of immunity.

Municipalities are required to submit annual reports of the progress with the affordable housing units, and with the trust fund what money has been collected and how it has been expended.  The settlement agreement just makes sure that the court picks up the process, and this isn’t any different than what COAH had required.

Ms. McManus stated that the housing plan would include those ordinances and the actual housing fair share plan which includes the spending plan, and is all subject for future discussion.  When the plan is ready for adoption it will appear before the Planning Board for them to adopt it as part of the Master Plan, and then it will come back to the Council for their endorsement.  

Councilman Sedon thanked everyone who was involved in this process as it was daunting and he feels they got to the best place where they possibly could for the Village of Ridgewood.  

Councilwoman Knudsen stated that with the number of family units that they were going to achieve in this plan, this is a real opportunity to create more inventory in that particular area of affordable homes.  She asked Ms. McManus to clarify the income levels that qualify as affordable. Ms. McManus stated that very-low, low, and moderate income housing was specifically defined income levels based on the region’s median income.  Moderate income is 80% of the region’s median income, low income is 50%, and very low is 30%, so they are looking at income levels that range between $25,000 and $85,000 a year roughly. Councilwoman Knudsen stated that she thought it was important that they appreciate that those numbers are real money salaries and yet they really are not salaries that afford people the luxury of a home in this area.

Councilwoman Knudsen asked Ms. McManus to expand on the redevelopment zone at Valley Hospital and what those opportunities afford the Village the opportunity to have more green space and open areas.  Ms. McManus stated that she was excited for the Village to go through the redevelopment process, provided they took the opportunity to, because using redevelopment in combination with the flexibility in the settlement agreement, it gives the Council the ability to design the site as they see fit.  The town can identify enhanced design standards for the buildings, be very specific about exactly where they want certain uses to protect the character of the area and reduce the feeling of change that this site might have on surrounding residents.

Councilwoman Walsh thanked Ms. McManus for the presentation and stated that she felt the plan was fair.  She added that there were a lot of people who want to get on the list for this fair share housing, and asked how the Village would accomplish that going forward and remain fair.  Ms. McManus stated that the Village would be required to comply with affirmative marketing regulations which are helpful for the Village’s purpose. It requires that the town starts noticing the availability of these units and they work with the developers well in advance.  To make sure that residents, or family members of residents have the opportunity to get in the units they can start early and encourage the developers to post information locally. A town can't give a municipal preference in a new project, but it can make sure that residents and people “in the know” with Ridgewood are aware of the upcoming projects so that they make sure they are on the list so that when they are randomly selected there is a greater chance that somebody local is selected.

Ms. McManus stated that the affirmative marketing plan would have information regarding where the marketing of the available housing units would take place, and this document has to be appended to the Fair Share Plan and submitted to Court for review.

Councilwoman Walsh asked if any of the larger development, for any reason, doesn't get built what would happen to the obligation.  Ms. McManus stated that it depends on why it doesn't get built, such as a fundamental problem with the site that prevented it from being built, and then the town would be required to find an alternative location for the site most likely.  If it's not developed because a developer decides not to build for some reason that's internal to their organization, there is a good chance that the site can simply remain in the plan and be available and ready for development once the developer moves forward or decides to sell.  They need to be able to find that the site creates a realistic opportunity for the creation of that development and those affordable units. Ms. McManus stated that question would have to be answered at a review at the mid-point, and most likely in 2025 as well. In each instance, it has to be considered on a case by case basis as to why the project hasn’t moved forward.

Councilwoman Walsh asked if there were any buildings in the CBD that converted from business or retail into housing what would happen. Ms. McManus stated that if they were newly creating units, affordable housing set aside a structure in the settlement agreement to apply to them.

Councilman Voigt stated that there was an 838 unit unmet need that the Village doesn't have to satisfy and Municipalities are asked to zone in the future for this, so how does that work and what happens if the Village doesn't do that.  Ms. McManus stated that the zoning she went through with the downtown or Goffle Road, she is not suggesting that all of those mechanisms would satisfy the entirety of that unmet need which is perfectly acceptable and is the norm. Towns are required to put together adequate effort to fulfill the unmet need which is just as subjective as it sounds.  They are determined based on the characteristics of the municipality and what the opportunities are. Ridgewood has a thriving downtown that creates opportunity mixed use and for inclusionary housing which is why they have not just one mechanism, but a total of four areas of town, that are eligible for unmet need zoning. She added that at the end of the third round she would expect that there is going to be a review to determine what redevelopment occurred in Ridgewood, and was the overlay zoning affected.

Councilman Voigt stated that it sounded like the B-1 and B-2 downtown are prime areas, so if an opportunity opens up and the Village doesn’t take advantage of it would they get penalized for that.  Ms. McManus stated that the overlay zoning is market driven, so if the Village has a property owner that comes to it, they are going to be able to utilize the zoning to make a buy right application and won't need to request variances. At that point, the municipality outside of health and safety concerns, is ultimately obligated to grant an approval.  Councilman Voigt stated that if there were other opportunities and it is market driven and the Village sees those opportunities, and it’s the best opportunity for the Village then they should take it. Ms. McManus stated that if the Village has the opportunity to conduct redevelopment in one of these overlay zones, it is not advisable and would be in conflict with the settlement agreement to facilitate something other than inclusionary zoning on the site.

Councilman Voigt stated in the yearly updates, along the way they would have to show good faith efforts that they are trying to meet the number.  Ms. McManus stated that the beauty of the Village’s settlement agreement is that there is very little that it has to do as all of the mechanisms are market driven except for the Valley Hospital site.  Unlike a lot of municipalities, the Village has to adopt zoning and wait and see what happens. Councilman Voigt stated that regarding Valley Hospital, he was under the impression that they were going to stay there as an outpatient facility.  Mr. Rogers stated that the settlement agreement states that after they move to Paramus, which probably won't be until close to 2025, they would use it for healthcare purposes. So this is a consideration if that doesn't happen. Councilman Voigt stated that if it is declared a Redevelopment Zone one thing that they have to put in is affordable housing.  Ms. McManus stated that was correct.

Mayor Hache stated that there was a lot of confusion regarding the obligation numbers, but as Ms. McManus explained, it was a complex issue with a lot of parts and they ended up with a good settlement as there is some protection from builders regarding litigation, and allows the Village to preserve the commercial character of the CBD.  It also gives the Village discretion regarding the Valley Hospital site. Councilwoman Knudsen thanked Ms. McManus and Mr. Rogers.

 

1. DISCUSSION

1. Ridgewood Water

 

1. Award Sole Provider Contract – Geographic Information System

 

Ms. Mailander stated that Bentley is the only supplier and provider of Geographic Information Systems that the Village uses for its Water Department.  This is a data and mapping system that is used by GIS, Distribution, Treatment, Metering and Customer Service groups each day, and is updated with relevant field information daily. The Bentley software serves as the basis for all asset management functions as well.  The Bentley Systems Inc. of Exton, Pennsylvania, contract is in the amount of $15,956.

 

2. Award Contract – Tree Maintenance Services

 

Ms. Mailander stated that this is a bid award for tree maintenance services on water utility properties. There were five bid packages picked up and two were received.  The lowest responsible bidder was Downes Tree Service of Hawthorne, New Jersey at $36,750.  Funding will be budgeted for in the 2019 Water Utility Budget in an amount not to exceed a total of $75,000.

Mayor Hache asked what the amount was historically. Ms. Mailander said she would get that for him before the vote.

 

3. Award Sole Provider Contract – Cold Water Meters

 

Ms. Mailander stated that one bid specification was picked up, with one bid being received. The firm of Rio Supply Inc. was the sole responsible bidder.  This is in the 2019 Water Utility Budget, in an amount not to exceed $199,279.

 

4. Award Change Order – Laboratory Analysis Services

 

Ms. Mailander stated this was authorizing a change order for laboratory analysis services. This is to the original lowest responsible bidder Aqua-Pro Tech Labs of Fairfield. The reason for it is an additional $25,500 of work needed to comply with the water quality testing which is required by the EPA and the DEP. The money is in the water utility operating budget.

1. Parking

 

1. Award Contract – Train Station Parking Expansion

 

Ms. Mailander stated that the Village received bids for the train station expansion.  There were eight registered plan holders and they received three bids which ranged from $290,943.50 to $426,460 (this is for the Train Station work only).  The low bidder is OnQue Technologies of Oradell. They have worked successfully with the Village in the past. The low bid was examined very carefully due to the fact that it was almost $130,000 lower than the next highest bid. The contractor has their own concrete truck and that possibly makes the concrete items less expensive. Mr. Rutishauser is recommending that the award for the reconfiguration of the parking in the train station be done at this time and then the ancillary bid for the parking lot at the Fire House Engine 31 be delayed for a future time.

Councilman Sedon asked when the project could get started and when it would be estimated to be completed. Mr. Rutishauser stated that it could probably start towards the latter part of December but it was critical towards temperature and snow. His discussions with the contractor didn't seem like there was a big rush to start, but they would try to rush them along. Councilwoman Knudsen stated that they would like to get this done the sooner the better.  Councilman Voigt asked where individuals would be parking during the duration of this project. Mr. Rutishauser stated that they would have to do some staging work with the contractor to see what he wants to do first and what will work best to minimize the loss of parking. There will be some parking spaces that will be lost because they will be working in that area and they will see how they can plan that. They can't shut it down completely because there is such a demand for parking.

Mayor Hache stated that his only concern when there is such a huge delta with bids is that someone can come in and lowball on items. Mr. Rutishauser stated that this contractor has worked with the Village on a number of projects and are currently the snow plow contractor and have been for a number of years.  One thing that might be slightly misleading in the low cost of the bid is that they called for the installation of the conduit to the light pole bases but they did not call for the installation of the wiring. The reason for that is that the wiring would have to be done by a licensed electrician and they will probably do that work in house with the licensed electrician from the Traffic and Signal Division, but what they will need is the cost of the materials to purchase those, and it’s what allowed the Village to put this out as a straight construction job.

Councilwoman Knudsen asked whether the difference between the Engine 31 driveway and the Train Station Plaza was subtotaled for the two different line items for each of these contractors to determine whether or not OnQue was actually the lowest for that work.  Mr. Rutishauser stated that it was to get an estimate for the work that the Fire House wanted to do, and now they could look for budgetary funding from the Council.

2. Proposal for Commuter Parking in Hudson Street Parking Lot

 

Ms. Mailander stated that Hudson Street parking lot is going to be closed down once they start building the parking garage, and so there are 55 premium parking permits issued for the Hudson Street lot. They are looking at selling permits for the Hudson Street Lot only, which would be done through a random lottery online.  Then 55 Ridgewood resident commuters would be chosen randomly through this lottery and will then pay for the premium parking permit for $1,300. When the lot closes for construction, they will partner with Lyft to be able to provide these 55 commuters with transportation to and from their homes to the train station or the bus station at Van Neste Square.

In this case, they are guaranteed a spot and Hudson Street and then they are guaranteed to be picked up and taken to and from their homes during the construction phase. This will be paid for partially by the permit fee that they are paying, and the rest will be paid by the amount that EPIC put into their contract for valet parking, which was $90,000. If the Council is in favor they hope to get this up and running immediately. Residents will have until December 11th at midnight to go and enter the lottery with their name, address, email, and phone number. The lottery will take place on December 12th. When they come in and buy their parking permit for the Hudson Street parking permit, they will receive one of those 55 permits. This is an opportunity for the Village to pilot a program with Lyft for about eight or nine months and gather information regarding the possibility of partnering with them again in future projects.

Mayor Hache stated that today if you park in Hudson Street it is a first-come-first-serve spot. Lyft approached the Village and his understanding is that Lyft took over what Uber was doing in Summit with the concept of the last mile ride.  Councilman Sedon stated that he thought it was a good idea as people who are paying for the premium spot may get forced downtown further than they want to be, so this takes 55 cars out of the parking equation and is a good way to see if this ridesharing could work without being funded by the taxpayers.

Councilwoman Knudsen stated that in theory she understood it but in practice she would be curious to know if Lyft has the vehicles to facilitate that number and she wasn’t sure how the Village could do that in six days.  Mr. Rogers stated that the Village would probably have to do another RFP. Councilwoman Knudsen asked if they could do the lottery on December 12th, and what if when the RFP is done they find the same scenario that they had with Uber.  Ms. Mailander stated that they have already spoken to them and they are doing it already. Mayor Hache added that they were already doing it in Summit. Councilwoman Knudsen expressed her concerns about the program and stated her worry that commuters find that using this service is actually earlier than buying a parking permit.  Mayor Hache stated that they have been talking about what to do to reduce traffic downtown, and one of the things that they looked at was the cost of subsidizing a program, and figuring out at what point subsidizing a program is actual better than financing additional parking. Councilwoman Knudsen stated that there may be some things to work through about the program.  Mayor Hache stated that commuters may love the idea of Lyft but he’s not sure how much they would love it without the subsidy. Councilwoman Knudsen stated that it doesn’t necessarily reduce vehicular traffic because you still have the Lyft trips.

Councilwoman Walsh stated that she is a commuter and uses Uber a lot and uses the parking lot, and added that if someone is late to the train station the overflow lot is Hudson Street.  So, to have the lottery her thought would be that they would then be required to park in Hudson and wouldn’t get to go into the train. Ms. Mailander was in agreement that they would have to park in Hudson and the overflow would go to Prospect.  Councilwoman Walsh expressed that she didn’t think that the lottery would be effective and there had to be some other way to sweeten the deal. Mayor Hache stated that if she was someone who commutes at 7:30/8:00 A.M. and by the time they get there they are circling around, they could instead go right to Hudson.

Councilwoman Knudsen stated that the build of the parking garage is still eight months away, but if they get the train station plaza done quickly then they have added inventory of parking spaces to the tune of 36 spaces out of the 55 at Hudson.  She added that what they should do is take those spaces into a holding pattern, because they're not going to sell those, so in theory they only have to issue less than 55 permits pending the scheduling of the train station plaza. Ms. Mailander stated that the train station would have to done in June or early July in that case and she wasn’t sure it would be done by then. Councilwoman Knudsen stated that it was a good plan because the overflow issue is resolved. Ms. Mailander added that this could be very weather dependent.

Councilwoman Walsh stated that she tried to find a spot in Cottage and there were three employee spots full and the entire row was vacant at 11:30 A.M., and all the flex spots were taken. Talking about changing behavior, she uses Uber all the time and now all these people are going to have to get used to using Lyft. This Lottery is going to have to be specific individuals who are going to want to buy into this and it might not be as easy as we think.  Councilwoman Knudsen asked whether we should look into expanding the flex system because that seems to be working. Ms. Mailander stated that she would have the parking enforcement officers look into this. She added that there has been a large increase in the number of CBD hangtags that have been sold.

Councilman Sedon stated that regarding the lottery, if people are signing up for it then they are going to know that they have to park at Hudson Street and they will know that at some point Lyft will be coming to their house to pick them up, which will have to be communicated to everyone signing up.  He added that we would have to go through the exercise to see the interest and by the next meeting they would know if they hit that number.

Councilman Voigt stated that he was wondering if they could put together a proforma on this to find out what they get from a revenue standpoint and what it will cost over the eight or nine months.  He asked what they do after nine months if it does or doesn’t work. He also stated that there may be people who complain about this due to missed pickups or late drop offs and there should be someone in Village Hall who should be the point person on this.  He added that the point person should monitor and adjust along the way in case there are things to fix.

Councilwoman Knudsen asked if they confirmed with Lyft that they would have that number of vehicles available.  Mayor Hache stated that they haven’t said they won’t, but that a good point is the cost, and with $1,500 a space for 55 spaces you end up with $70,000 and for eight months Lyft has told the Village that the round trip cost from the furthest point in Ridgewood to the center of town is $16, so that would be about $140,000 for 55 riders in eight months which is offset by $70,000 from the sale of the permits and then EPIC kicks in $90,000 which they set aside for the valet.  Councilman Voigt asked what they would do after if it works. Mayor Hache stated that it allows the Village to do a couple of things without costing any money and gives people the option for the time being.

Councilwoman Knudsen asked what that does to the parking utility as far as revenue.  Mr. Rogers stated that it was fine, as the Village would collect the revenue no matter what, so it shouldn’t have any impact.  Ms. Mailander stated that they were selling the permits for next year in ten days, so they need to have them made specifically for Hudson Street and do the lottery at the same time that everyone else is going to buy the permits.  Ms. Mailander stated that if the Council was interested they need to move forward quickly.

Councilman Voigt stated that he agreed as long as there was a point person.  Ms. Mailander was in agreement. Councilman Sedon stated that he was in support of trying it and seeing if there was interest.  Ms. Mailander stated that if there isn’t enough interest then they could just sell them as the regular parking permits. Councilwoman Knudsen stated that if they have a number of people who are going to do Lyft and the plaza gets finished would they transition the people there.  Ms. Mailander stated that it would allow more people with premium parking permits to park at the train station as opposed to further lots. Councilwoman Knudsen stated that she was thinking about saving money because they would be transferring money to Lyft.

Mr. Rogers stated that when it comes time to the payment they have the revenue stream from the parking permits and the money from EPIC.  Councilwoman Knudsen stated that if those people could then park in the train station that was that much money taken out of the parking utility for Lyft. Ms. Mailander stated that she understood what Councilwoman Knudsen was saying, and they would have to see if 36 of them would like to transition to parking at the train station as opposed to continuing to Lyft. Mayor Hache stated that they would have to find an alternative place to put those meters and the Village will have to pay for the offsite parking.  Councilwoman Knudsen stated that they have to have a plan because they can’t sell the parking permits and not have a plan when the lot gets shut down. Ms. Mailander stated that this would be on the website some time tomorrow morning, they will go to the train station to hand out the information, and she will send out an e-notice that this is available to Ridgewood resident commuters.

 

3. EPIC Contract

 

Ms. Mailander stated that they have gotten from McManimon and Scotland who is helping with the Redevelopment, a resolution to be considered for next week which designated a redeveloper, which is Epic Management, and also the execution of a Redevelopment Agreement for the Hudson Street lot.  Mr. Rooney stated that he thinks everything is agreed upon with the contract, and the only question was the timing if they didn’t meet the deadline. They have a resolution that was discussed today to put appropriate wording in there to make sure that they address any shortfalls that Epic has in completing the project in the expected timetable.  Mayor Hache asked if they were looking to break ground in late Spring. Mr. Rooney stated that was the plan, but they can’t place the order for the precast until they receive this resolution. So, once they receive it they will come back to the Village with a modified time table.

 

1. Budget

 

1. Award Contract – Stationary Emergency Generator – Fire Department

 

Ms. Mailander stated that there is an inoperable deficient generator and Engine 31 Fire House. A unit has been found on the U.S. Communities Cooperative Alliance Purchasing Program. It will be installed by the Traffic and Signal Division to save cost. The resolution will be to award the purchase of this equipment to Graybar of Teterboro in an amount not to exceed $17,738.

 

2. Budget Transfers

 

Ms. Mailander stated that this is an annual resolution which transfers money from departments that have excess funds to departments that do not have adequate funds at this time of year.

 

3. Authorize 2019 Cash Management Plan

 

Ms. Mailander stated that this is an annual resolution outlining the management of the Village’s deposits and investment of public money prior to disbursement.

 

4. Adopt 2019 Temporary Budgets – Current Operations, Water & Parking Utilities

 

Ms. Mailander stated that this is an annual resolution for temporary budgets for the parking and water utilities as well as the current fund for 2019. It is 26.25% of the 2018 budget which is by statute and this money is used until the 2019 budget is adopted.

 

5. Cancel Grant Receivables

 

Ms. Mailander stated that this is for municipal alliance grants which have been expended, expired, or fulfilled their purpose.

 

6. Cancel Water Utility Budget Appropriation

 

Ms. Mailander stated that this is a resolution to cancel the water utility budget appropriation for the purchase of bulk water. The water utility is projecting a shortfall in water revenue because we had a very wet spring, summer, and fall. By canceling this appropriation it will be canceled to budget operations and it will offset the projected shortfall in water revenues thus we won’t have a potential water utility deficit and it won’t have to be put into the 2019 budget.

 

7. Cancel General Capital Ordinances

 

Ms. Mailander stated that these are various capital ordinances where there is minimal money or the project has been completed. This is a recommendation of the auditor to cancel these balances and then they go into the General Capital Fund. Mayor Hache stated that this was a substantial number at $1.6 million, and asked if there was any list of potential projects that would have been identified for future capital needs or just to pay down debt. Mr. Rooney stated that if the Village finds another project that it wants to use the money for it is easier to cancel and then appropriate again. They met with Mr. Rutishauser to see where they had need or didn’t have a need. Councilman Voigt asked if there were any projects that they would have the need to use this money for. Mr. Rooney stated that every year they adopt a Capital Budget so they are preparing it for 2019 right now and that would be the priority which is what they will present to Council.

 

8. Award Contract – General Banking Services

Ms. Mailander stated that every few years the Village goes out for request for proposals for banking services for all of the Village accounts for January 1, 2019 to December 31, 2021. The Village received six responses and after the evaluation, Valley National Bank was the most responsive and they are who the Village currently uses and is very happy with.

 

9. Award Contract – Minute Preparation for 2019 Village Council Meetings

 

Ms. Mailander stated that she advertised for a person to prepare synopsis minutes for the 2019 Village Council minutes. This year, Caitlin Powers, a Ridgewood resident, prepared the minutes at a cost of $8.50 per page. Three people picked up the specifications and Ms. Mailander received one bid from Caitlin Powers again at a cost of $9.00 per page which is a 6% increase.

 

10. Municipal Alliance Grant

 

Ms. Mailander stated that the Village has been awarded additional funds for the 2018/2019 grant year. The original amount was $11,677 and the Village was awarded an additional one time increase of $3,552, this is a total of $15,229. The Village was selected by the County Alliance Coordinator to receive these funds because historically the Village spends the funds allocated, submits reports in a timely manner, and shows that we are involving the entire community when planning prevention education programs. This additional money will go to an existing program called Kids Right Now, involving George Washington and Ben Franklin Middle Schools, and will allow both the 6^th and 8^th grade classes of both schools to participate. This program gives the kids a scenario that they write a conclusion related to drug and alcohol use and then they discuss it. The second part of the Municipal Alliance Grant is for the new budget year, which is July 1, 2019 to June 30, 2020 and the grant is for $11,677 which is accepted this time of year so that they can get it into their budget cycle in a timely manner.

 

11. Exterior and Interior Rehabilitation – Graydon Pool Restrooms

 

Ms. Mailander stated that she received a proposal from Connolly and Hickey who are currently doing the historical restoration and rehabilitation for the Zabriskie Schedler House. The total amount is for $27,350 for them to get the Village to the bidding point. They are on the National Register, so it has to be done according to their plan, and it is approximately 18 weeks from contract to plans to bidding and then four months of construction. This means that they may not be done for the summer season and they may want to consider rental of high-end bathrooms and changing areas or go out to bid and have them start immediately in September or the latter part of August. They do have $300,000 from capital budget that was approved for this contract so they can go forward and award this if the Council was in agreement. Councilman Voigt asked if they knew if it was going to cost $300,000 or less to do this. Ms. Mailander stated that they didn’t, but if it is more they can award it in the 2019 capital budget. Councilman Voigt asked if they could get the architect to work within the $300,000. Ms. Mailander stated that it will go out for bid.

1. Policy

 

1. Continued Discussion – Reimagine Ridgewood Public Library

 

2. Parks and Recreation Fees – Memorial Trees, Benches and Adopt-A-Tree

 

Ms. Mailander stated that this is to set the fees at $450 per tree for Adopt a Tree, which may be more than that for a special species. Placement restrictions may apply, and it is the purchase and installation only, at which point the resident takes over and maintains it. The memorial trees are $650 which includes the tree, bronze plate, footing, inscription, installation, and then the Village maintains that tree. The memorial bench is $850 which includes the bench, the cement installation, and a plaque.

Councilwoman Walsh asked if these have to be memorial or if a group could sponsor a bench. Ms. Bigos stated that it doesn’t have to be a memorial, as they are really celebration trees for a special event. Mayor Hache stated that because of the wording, is the Village Shade Tree Adopt a Tree going on private property or is it public. Councilman Sedon stated that the Adopt a Tree is public property, so if there is space you could pay for a tree to be planted in the right of way.

 

3. Traffic Issues – Starbucks

 

Councilwoman Knudsen stated that there have been issues on Franklin with the build up from Starbucks. The Village passed an ordinance for the no left turn, but there has been an effort to do some more work, but thus far the actual plan is under review. It might be something where the Village is asked to approve flexible posts in the street so that people can’t make the left turn in, which will come back at some point in the near future. She added that she and Mr. Rogers had a conversation earlier regarding year end reports from the Board of Adjustment.

Mr. Rogers stated that at the Zoning Board there have been grants of one or two use variances with regard to drive through food and restaurant type issues. One of the things that municipal land use law requires is that the Zoning Board provides an annual update with regard to the types of applications that they encountered, the decisions that they made, and whether or not there is any recommendations that they can make to the ordinance or the types of things that they see. This is because they have exclusive jurisdiction on use variances and if somebody comes up with new types of uses. Mr. Rogers stated that the Zoning Board gets to see these use variances and makes recommendations on what they have seen and reconcile the granting of a use variance with the Master Plan, and the Council should take a look at it in terms of zoning for the future. He suggested getting updates from the Zoning Board because right now the drive throughs aren’t permitted and are use variance. The Council then adopts ordinances if they feel that it should become part of the Master Plan. He added that they needed updates from the Zoning Board, and go to the Planning Board to look at it from the standpoint of the Master Plan if there would be a need to amend it and then maybe move it before the Council.

Councilwoman Knudsen asked whether they wanted to send a letter regarding the year end report to the Zoning Board. Ms. Mailander stated that she would do it now to request that they see something in January. Mr. Rogers added that he could also contact through the Zoning Board attorney. Mayor Hache stated that he thought it was a stipulation as part of the site plan approval that they would have to bring someone in or do a study. Councilwoman Knudsen stated that they were going to bring someone on board as a regular staff member, and were trying to fix this issue but there is a piece that is required for the Board of Adjustment to approve. She added that it was a lot of left hand turns to get there. This creates additional left hand turns which were a better result rather than crossing traffic.

Councilman Voigt asked about the resolution that was made in the Zoning Board as a lookback. Councilwoman Knudsen stated that they had done it, but were now trying to resolve those issues which might require some action on the part of the Council as it is also a County road, which would require County approval as well. Councilman Voigt suggested making that part of the annual report. Ms. Mailander stated that they would discuss this in January.

 

4. Regulations and Fees for Temporary Storage Containers

 

Ms. Mailander stated that these are commonly known as pods, and there were two proposed ordinances. One is for the fees that at $25 for first 30 days, and then extending it $150 for six months and no more than two six month windows. After that time period, you can no longer have the pods. It establishes the size, what can be placed on the pod as far as signage, it requires the permit to be obtained, where the pod can be placed, one pod on the property at a time on the driveway, and cannot obstruct sidewalks, within ten feet of a property line unless located on a driveway, and set back ten feet from the principal building using existing buffers. It can only be used by the owner or occupant of the home, not as temporary habitation by humans or animals, no hazardous substances, no electrical lighting on it or in it, and in good condition. They permit tarps on the top but they have to be secured. No permit is needed for the first seven days, and a violation cost is $250 to $2,000 determined by the judge.

Councilman Voigt asked if there was an ordinance for dumpsters. Ms. Mailander stated that there was and it was separate from this.

Councilwoman Knudsen stated that if someone has a pod, the company must have some obligation that the pod is waterproof. Ms. Mailander stated that apparently, they are not water tight. Mr. Rogers stated that the pod owner that you rent it from may be liable for any damage. Councilwoman Knudsen stated that presumably someone is putting their furniture in there and you have to think that the pod is waterproof. Mr. Rogers stated that some might not be which is why they are allowing the tarp. Ms. Mailander stated that it was extra protection. Councilwoman Knudsen asked if there were pod complaints. Ms. Mailander stated that there was one on the front lawn, and there were no regulations, and there were also some that were kept for a long period of time. She added that if the individual needs storage for the long term, the pod company can come and move the pod to their facility for storage.

Councilwoman Walsh asked where Ms. Mailander got her dimensions from for the pod. Ms. Mailander stated that they got it from standard sizes of pods. Councilwoman Walsh stated that name brand pods might be that size, but for household goods moves, it’s a 20 foot or 40 foot container. Mr. Rogers stated that this allows them to be up to 26 feet. Councilwoman Walsh stated that you were limiting them to a 20 foot container. There was some discussion on the size. Councilwoman Knudsen stated that the length measurement and square foot measurement didn’t match. Ms. Mailander stated that she would have the planner look at it again before they introduce it to make them coincide. Councilwoman Walsh stated that the storage containers were usually 20 or 40 feet, 10 feet wide and 10 feet tall.

 

5. Regulations and Fees for Temporary Banners

 

Ms. Mailander stated that currently banners are not allowed in the Village of Ridgewood. They have had requests from various businesses on their grand opening, so they have allowed them a seven day permit to have a grand opening with a little flag. She thought there are some businesses that have anniversaries, grand opening banners, or coming soon banners. Ms. Mailander, the Zoning Officer, Building Department Director, Planner, and Code Enforcement Officer, created this proposal to allow banners for a short period of time. Limited to one per site, limited to 20% of the wall area, limited to seven days, on a white background, at specific locations. It would be $15 for seven days, and a separate proposal is for construction banners. They have had a request for the multi-family housing to put up banners, which would be vinyl and $300 for one year, affixed to the fence.

Councilman Sedon asked if there was any reason for the color having to be a white background. Ms. Mailander stated that they thought it would be more uniform and to avoid outrageous color just to draw attention and look orderly. Councilwoman Knudsen stated that she disagreed with the banners as this has the potential to look like a flea market and the Historic Preservation Commission goes through great pains and has given good tools that are consistent with the aesthetic that we expect in the Village. Councilman Voigt asked if there was any way that they could limit the uses. Councilman Sedon stated that makes a lot of sense to have just Grand Openings so under normal conditions there were just a couple stores out there. He added that a limited use might achieve what they were trying to achieve. Councilwoman Knudsen stated that when people do a grand opening she thinks they use their flair for decorating. Councilwoman Walsh stated that the grand opening is specific, but suggested excluding some colors as opposed to requiring a white background.

Councilwoman Knudsen suggested the Chamber of Commerce coming out with a nice banner that they could give to a business when they have their grand opening to facilitate that presentation to resolve the issue of having so many banners. Mayor Hache suggested having the Arts Council help design it. Councilwoman Knudsen stated that it would be consistent and aesthetically pleasing.

Ms. Mailander asked about the construction banners, adding that it couldn’t exceed 32 square feet in area. Councilwoman Knudsen asked Mr. Rogers if they were going to allow a banner for construction that could be an issue as they are not allowing them for a business. Mr. Rogers stated that they are regulating on content, so that might be a concern. Councilwoman Knudsen stated that they could advertise in the newspaper and on Facebook and avoid the banners. Mr. Rogers stated that he would respond to Ms. Mailander during the week. Ms. Mailander suggested waiting until January for an additional discussion. Councilwoman Walsh stated that she would speak to the Chamber of Commerce. Councilwoman Knudsen stated that she would talk to the HPC as well.

 

6. Historic Bus Station

 

Ms. Mailander stated that there is a letter from John Gilchrist, the architect, as well as a brief architectural analysis from Lynn Brady, member of the Historic Preservation Commission (HPC). Councilwoman Knudsen stated that John Gilchrist indicates that his father won the N.J. American Institute of Architects award for the building. She added that it was interesting that he wrote that “God was in the details” because when Lynn Brady went there, it had never occurred to her that this is the same pitch line, four points, and valley as Our Lady of Mount Carmel (OLMC), and the line from the War Memorial crosses right through both to the point of OLMC. She believes that the entire design was deliberate to emulate that OLMC piece. Ms. Brady indicated that the slate tile roof matches various buildings. The repeating of the red brick is very deliberate in design to make that statement in that location. Councilwoman Knudsen stated that Ms. Brady indicated that she thinks that the building can easily be restored and point out that when she visited, the weather was bad and there were people in there for shelter.

 

Ms. Mailander stated that for $25,100, Connolly and Hickey would get the bus shelter on the State and National Register for Historic Places. Mayor Hache stated that they had been talking about replacing the shelter with the plastic houses. Councilwoman Knudsen stated that Mr. Gilchrist indicated that he was willing to do the preliminary assessment on this, as is Lynn Brady, and he brought it to the attention of the Village seven years ago. There are obvious concerns about what goes on in the bus shelter, but she thinks HPC conveyed that they felt that this could be restored, cleaned up, and maintained. The Women Gardeners offered to do some plantings. She suggested adding security cameras and changing the seating to chairs with arms so as not to invite people to take up residence.

Mayor Hache asked if there was any chance that NJ Transit would help fund some of the cost for this. Councilwoman Knudsen stated that there have also been people who have volunteered to actually do the work. If the Council agrees that the building should actually be restored is there something that the Council would have to do by resolution to move forward. Ms. Mailander stated that they would have to accept a donation from John Gilchrist, and then if there are volunteers doing the work, their time would be a donation also. Mr. Rogers was in agreement. Councilwoman Knudsen asked if there could be resolution committing to move forward, and then she would reach out to John Gilchrist. Mr. Rogers stated that the Council could resolve to accept the donation.

Councilwoman Knudsen stated that she would email John Gilchrist and Lynn Brady regarding what services he would provide. Ms. Mailander stated that they need a delineation of his services and then what that would cost so they could say they are accepting a donation of a certain amount of dollars. Councilman Voigt asked if he could prepare a project plan estimating the total cost. Ms. Mailander asked Mr. Rogers if this was all done by volunteers and they wouldn’t have to go out to bid because they were donating their time. Mr. Roger stated that when benefactors donate construction work on different buildings, the state took the position that it had to be bid out. He added that in certain fields you can use architect services without having to go out to bid.

Councilwoman Knudsen stated that she would reach out to John Gilchrist and then they can move forward. Ms. Mailander stated that she would put this on the agenda for January.

 

7. Graydon Pool Membership

 

Ms. Mailander stated that regarding the Graydon Pool membership fees that were introduced in November, there was discussion about the non-resident guest and a booklet, so an amendment can be discussed tonight. She discussed with Ms. Bigos that the residents of Ridgewood subsidize Graydon Pool, and therefore non-resident guests who are not paying taxes should be paying more for membership and guest fees. For a family of four to go to Graydon for a day pass or as a guest pass is cheaper than going to the movies.

It is a 94 day season, and if you break down the cost for a season pass, it is $1.38 per day for a membership for adults and $1.27 per child if you were to go every single day. They also have various marketing incentives where residents come for free, such as every year in the summer; a brochure is mailed to every household with four free passes for Graydon. They also offer discounted sales and now, the opportunity for non-residents to join. Financial assistance for seniors is also available, and they also work with the social services organization to assist individuals who may need help joining. Ms. Mailander stated this has improved the overall plan and they are also focusing on additional programming and special events.

 

Resident membership went up by $10 for the next two years, and there is the early bird discount. Senior and disabled resident has to change. The non-resident adult and non-resident child both went up by $20. The resident daily guest pass went from $10 to $15, and the non-resident guest sponsored is $20 which is something that they have never had.

Ms. Bigos stated that several years ago the Village governing body decided that Graydon Pool would be open to Ridgewood residents. In 2003/2004 there was an interlocal agreement with Midland Park and Ho-Ho-Kus because neither one had recreational swimming facilities and the Village of Ridgewood welcomed them to join Graydon Pool. During 2010 the governing body saw the need for the Village to try a pilot program to open it up to all non-residents at double the resident rate for a seasonal membership. With that, the non-resident seasonal membership also had the ability to sponsor ten guests. They are now saying that any non-resident would be able to utilize the pool for a $20 per day guest pass if they are sponsored by a Ridgewood resident or by a non-resident member.

Councilwoman Knudsen asked if a non-resident is coming for the day and they are sponsored by a Ridgewood resident or a non-Ridgewood resident it is $20, and now if a Ridgewood resident can come to the pool and be sponsored by a resident or non-resident member how much would that cost. Mayor Hache stated that a resident doesn’t need to be sponsored, as they can buy a day pass for $15. Councilman Knudsen asked up until this point how much was it for a resident to bring a non-resident guest for the day. Ms. Bigos stated that it has been $10.   Councilwoman Knudsen clarified that a non-resident guest has been increased to $20, and for folks that are residents that are a seasonal pass holder and may on a regular basis bring their out of town grandchildren they see a 100% increase to bring those grandchildren to Graydon. She added that she had a problem with that because if you are a resident pass-holder who has guests you are penalizing a resident for using the facility that their tax dollars are supporting.

Mayor Hache stated that Councilwoman Knudsen was suggesting that if it is sponsorship by a resident with a seasonal pass then it should be extended at a day pass of $15. Councilwoman Knudsen stated that the non-residents are already paying a premium to come to the pool, and she wants the residents to use the facility. So, if you are paying and want to bring a guest there should be a flat fee for the guest and coupon booklet to get a discounted rate. Ms. Bigos asked what were her thoughts about encouraging them to purchase a seasonal membership at $220; therefore it is $2.70 per visit. Councilwoman Knudsen stated that everyone should be encouraged to become a pass holder, but there are those instances that you have guests, and there should be some flat fee and $15 should be sufficient.

Ms. Mailander asked if there were issues with the booklet in the past. Ms. Bigos stated that the marketing strategy was to encourage the residents to purchase a seasonal membership which was advantageous for them as the money was upfront. She added that administratively it was really important that they have that contact information and medical information within the database of CommunityPass. This also includes reading the Code of Conduct, which is important. Ms. Bigos added that there are certain safety rules and regulations that they have written into it and by encouraging our residents to obtain a seasonal membership it is advantageous for them to have that emergency information in the database.

Ms. Mailander suggested if a resident member brings a guest is it $15, but if it is a non-resident member it is $20, partly because the non-residents are not subsidizing Graydon Pool through the tax dollars. Councilwoman Knudsen stated that was how they had concluded at the last conversation about this, but Ms. Bigos stated something different today. Ms. Mailander stated that they could amend this section this month to indicate that if the Council is in favor of that. Councilwoman Knudsen stated that they would then have a resident member bringing a guest no matter where they are from would pay $15, and a non-resident member who is bringing a guest from wherever would pay $20. And if a Ridgewood resident then they could buy the daily pass. Ms. Mailander stated that if the Council was in agreement then they could amend that section.

Councilman Sedon stated that would be a good first step, and then monitor it to see if daily membership drops off between residents or non-residents with the price increase. Councilwoman Walsh stated that when her kids were little, the books were handy because there wasn’t money changing, and if they could do the book and let people buy it at a slight discount then to Ms. Bigos’s point it is money up front that they can buy off of CommunityPass. Councilwoman Knudsen asked what if they made the coupon books at a slightly discounted rate that can only be purchased by a member only during a certain window. Councilwoman Walsh suggested making the coupon book available for purchase when you make your membership. Ms. Mailander stated that resident members could purchase the coupon books at the time that they resister as a member.

 

Councilman Voigt asked Ms. Mailander how much Ridgewood residents subsidize Graydon Pool. Ms. Mailander stated that it varies by the year but they always have, and she would find out the amount for last year. Councilman Voigt stated that with the additional $5 he didn’t think it would make much difference and asked what the potential is for that money and how it would help with the subsidizing of the pool. Ms. Mailander stated that since it wasn’t offered before, she didn’t know if that kind of estimate could be made. Councilman Voigt asked for a reasonable guess, and if it wouldn’t make much difference he didn’t think it would help to raise it another $5.

Mayor Hache stated that he liked the idea of having a resident seasonal pass holder who wants to invite people from out of town to apply the same resident rate for that guest, but if you are someone coming from out of town, that is not a pass holder, and then you pay the full amount. He added that he liked the idea of the coupons for guests from out of town and that it would expire at the end of the season. Councilwoman Knudsen stated that for a coupon book of 10 passes, you get a free pass. Ms. Mailander stated that they would amend that section of the ordinance and add the coupon book, and get it ready for next week.

 

8. Athletic Fields and Recreational Facilities Use Policy

 

Ms. Mailander stated that Mr. Brooks would recap the letter that he sent and go through the various amendments to the Recreational Use Policy. Mr. Brooks stated that with the date of January 1, 2007, this document has been in a state of evolution since then and this is an attempt to establish some guidelines and rules about how we can best manage our athletic and recreational facilities in town for the thousands of kids and adults that use them on a daily basis. The most recent amendment has to do with dogs on the playing fields. The coaches and sports organizations want to have something in the field policy that reiterated that dogs, especially unleashed dogs, should not be permitted on the fields. Mr. Brooks stated that it was possible that they would be revising the amendment soon to include other animals besides dogs, and they would probably have to continue to modify the fields policy for things like that as they go forward. The goal is to ensure safety for the users of the field, proper maintenance, and a sense of fairness in how the fields are allocated. The fields policy has a variety of categories for organizations that are allowed to use the fields or receive priority in the field scheduling, and it is fairly comprehensive.

As far as rules of fair play and sportsmanship, those types of things are covered as well and they look to the sports organizations to monitor the behavior, sportsmanship, and civility of their players, coaches, and parents. They have set up the Fields Committee which is the primary board that is responsible for dealing with field issues, and the Parks, Recreation, and Conservation Board serves as an oversight for that committee. The Board of Education (BOE) is a full partner in the development of this policy and they are very involved as a lot of fields are split with them.

Ms. Bigos stated that between the Board of Education and the Village of Ridgewood, there are 36 ball fields that they organize play for adults and children. There is a great deal of involvement of communication and it is extremely detail oriented. The same takes place for use of the municipal parks. The numbers of programs and special events that the Village is hosting is time consuming and there are liability constraints that they need to look at. Leisure services are becoming a sophisticated business and the use of this policy and procedure helps with guidelines for the residents to adhere to. Ms. Bigos pointed out that the Board of Education has accepted this plan and the revisions that they have made moving forward. She asked the Council to take a look at the revisions that have been made by the Fields Committee and accepted by the BOE to share their comments and hopefully adopt this so that they can have this policy and procedure in hand to enforce.

Mayor Hache stated that this is something that has been discussed in Parks and Recreation over time, and the fact that it has evolved is indicative to sports now versus eleven years ago, and it is truly a collaborative effort between the sports organizations, BOE, Parks and Recreation, and also Village staff. He added that when they think of allocations of fields they always think of quantitative factors, but there is a lot of qualitative stuff such as lighting and sound, and the experience for the athletes and the parents. He agreed that it was a living breathing document that would encapsulate a snapshot of time. Mayor Hache stated that now that the club programs are here and there is demand by children and parents, it complicates how do they maintain and provide the experience for the athletes. Mr. Brooks added that the document covers the school gyms as well, which is an important part of the sports offerings, especially during this season. He added that sometimes there is a need to sit and work things out at the meetings, but they are effective because there are kids involved and they need to get the job done.

Councilman Sedon thanked Mr. Brooks and everyone involved. He stated that he has a minor issue with dogs and Veterans Field, as he noticed a lot of people walk their dogs around the paved walkway around Vets and asked if that wouldn’t be allowed under this policy. Ms. Mailander stated that it actually isn’t allowed now. Mr. Rogers stated that there were only certain parks that dogs were allowed at currently, including Habernickel and Schedler.

Councilwoman Knudsen asked if the only changes to this policy were outlined in the resolution or if there were changes to the lighting policy as well. Ms. Mailander stated that those were the most recent changes in the resolution so those were what they were going to vote on. Councilwoman Knudsen asked if there was some reasoning behind the line that all organizations are required by the IRS to have 501(C)(3) status, and asked why they would want to remove that. Mr. Brooks stated that not all of the organizations are 501(c)(3) because they didn’t raise money. Mr. Rogers stated that he thinks they piggy-backed on some of the other organizations, and there was an effort to clarify that to make sure that everyone was on an even playing field.

Councilwoman Knudsen asked Ms. Mailander about the discussion regarding dogs they had at the BOE meeting, and if it was determined if someone was out with a dog on the field unleashed, who has jurisdiction and who is ticketing. Ms. Mailander stated that the Police Chief stated that they could enforce on BOE property, however if an officer was driving by and saw someone with their dog on BOE property they couldn’t just pull over, but if they received a call that someone was there they could respond and enforce. Mr. Rogers stated that he thought the Village used to have a Health Officer that could enforce that, but not longer.

Councilman Voigt stated that it sounds like when there are issues they have a good way to adjudicate them. Mr. Brooks stated that between the teams at the High School and the recreational groups, when the football team needs a field to practice, Ridgewood Junior Football tends to yield. The sports organizations are big supporters of the high school teams and it works quite well. The important things that require communication are lightning detection systems and making sure that everyone understands to get off the field as there is really no leeway on things like that which require instantaneous communication. Ms. Mailander stated that they would consider this resolution next week.

 

9. Accept Donation of Bench and Garden at Irene Habernickel Family Park

 

Ms. Mailander stated that through the generosity of resident George Wolfson, a new teak bench has been installed at the Habernickel Family Park, through the department’s Memorial Bench program. He has also obtained the professional services of Jamie Miller Design Associates of Ridgewood to design a nature garden to be planted surrounding the bench, which is facing the pond, nearest the Hillcrest Road side of the property. The estimated cost of the bench and garden is $2,800. The Village has to have a Title 59 resolution, which was already done, but it does need an acceptance of this donation.

 

Mayor Hache stated that he was very grateful of Mr. Wolfson’s generosity, not only in the cost of the bench but also in all of the time that he dedicates to the Village which is commendable. Councilman Sedon echoed those comments as he is on all of the Boards that Mr. Wolfson is on. Councilwoman Knudsen added that the garden looks beautiful.

 

10. Extend Suspension of Ordinance for Certain Illuminated Signs – Central Business District

 

Ms. Mailander stated that they haven’t received any recommendations from the Planning Board. Councilwoman Knudsen stated that she would try to get this on the January agenda for the Planning Board. Ms. Mailander stated that they would extend it to June 30^th as there are certain signs that are now there.

 

11. Outdoor Cafes

 

Councilwoman Knudsen stated that she asked for this to be put on the agenda because there have been a number of complaints about the encroachment of cafes into the right of way. She wanted to look at when and how permits can and should be issued and whether or not they need to tighten up some of the regulations for these so that we don’t have this issue. Mayor Hache stated that he felt the way that it was outlined was clear, and there is an issue with this during the summer and enforcement found a lot of issues. He added that it all goes back to enforcement.

Mr. Rogers stated that there were issues about the locations and how they are operated, but the last time enforcement spent the time they found that a lot of the locations weren’t licensed. Councilwoman Knudsen stated that if they are issuing a permit for an outdoor café that is renewed every year, and before a permit is issued, everything that is there should be able to be removed. Councilman Sedon stated that it even addressed lights around trees. Mr. Rogers stated that they have to submit their plan for the location of the items with the license application every year, but it really is personnel at enforcement having the ability to go out there. Mayor Hache stated that there were complaints about enforcement occurring when it hadn’t years before. Ms. Mailander stated that a lot of the setups changed from the day time to the evening.

Councilwoman Knudsen suggested having a bullet point piece that says what they cannot do and if they do this then they will have one warning, a ticket, and then their license is pulled. Mr. Rogers stated that you may want to give a period of abatement to correct it. Councilwoman Knudsen stated that they would get a summons and the opportunity to correct it, but if they can’t or won’t then they should lose their license. Mayor Hache stated that when they do the application there should be a statement that they agree to comply. Mr. Rogers stated that was what he was thinking when Councilwoman Knudsen brought up the checklist, as that may deal with the defense that they have been doing this for years.

Councilman Sedon stated that perhaps they give the people who want to get a permit a copy of the ordinance with bullet points of what is and isn’t allowed. Ms. Mailander stated that they could put that together as the permits won’t be renewed until March or April.

                                                                                                       

1. Operations

 

1. Approval of HUD Community Block Grant Agreement – Tables for Senior Center

 

Ms. Mailander stated that the Village has received $7,835 to purchase ten square and two rectangular tables for the Patrick Mancuso Senior Center, which are sturdy and much lighter weight. The Council needs to do a resolution to authorize the execution of the grant agreement and designate the CFOs to sign all Bergen County vouchers.

 

2. Endorse Application for Community Development Block Grant – Family Promise

 

Ms. Mailander stated that these are annual requests. Their grant is for shelter and support to homeless working families in the amount of $25,000 and requires an endorsement from the Village Council as part of their application.

 

3. Endorse Application for Community Development Block Grant – Ramp for Zabriskie-Schedler House

 

Ms. Mailander stated that this will provide barrier free access. The plans have been prepared by Connolly and Hickey and the grant pays up to 100% of the project cost, so the Village is going in with a request of $120,000.

 

4. Technology Committee

 

Mayor Hache stated that some other municipalities have done this, particularly Pompton Lakes, and it is a volunteer committee with people that have some skills in IT, communications, and graphic design. Technology is always changing, and he thinks there are a lot of people that are talented and can help advise the Village on issues as it has a limited IT Department. A group of residents to get together and help come up with ways that the Village can do things better.

Councilman Voigt asked what types of things they would work on. Would it be the website or recommendations to the IT Department regarding enhanced security, adding that he thought it was a good idea as it would be worthwhile to get input in from tech savvy residents. Councilwoman Walsh stated that they have a Technology Department with a lot of money invested in two employees, adding that she would start there before going to the Committee as there would have to be some specific reasons to have a Committee in her opinion. Councilman Voigt stated that they would have to come up with some specific ideas as his concern is about the team of two who have a lot of things they have to look into.

Councilwoman Knudsen stated that they had this conversation four years ago, and she spoke with a resident months ago about putting some kind of Communications Committee together, but they actually have a Technology Committee which is Dylan, Department Heads, and Ms. Mailander that came from the conversation a couple of years ago because of the input from the stakeholders within the Village had a greater depth of understanding as to what they were looking for in their individual departments. She added that the hurdle issue was security, which was where the concerns were. Mayor Hache pointed out that Communications and Technology work hand in hand. Councilwoman Knudsen stated that it was a security issue when it comes to technology, adding that she agreed with Councilwoman Walsh. She added that with the web design meetings they had a member of the community come in as to how to recreate a website as a form of consulting and she didn’t know if that fit into what Mayor Hache was thinking.

Mayor Hache stated that if we have all of this technology why is the Village so bad at it. Also, of the Committee, how many are experts as there is always a level of frustration from people on the outside. Councilwoman Knudsen stated that the piece of the website was the security end of it. Mayor Hache stated that the idea isn’t to have coding people coming in but it was more solutions based. Councilman Sedon stated that you could get around the security aspect by having someone come in and talk about website design, which he paralleled to how the Shade Tree Commission functions, adding that it would be like an Advisory Committee.

Ms. Mailander asked if Mayor Hache was looking for the committee to give recommendations. Mayor Hache stated that was exactly what the Pompton Lakes Councilman described. Ms. Mailander stated that she would forward the information on to the Council. Councilman Voigt stated that the Village should be abreast of the issues that are coming up. Councilwoman Walsh stated that was why the second employee was hired, as the technology issue should be solved by the employees that they pay to do it. Mayor Hache stated that there was a separation between systems and the other component of it which is social media and communications and how to be more efficient in terms of those things. Councilman Voigt stated that he felt it would be good to have some intelligent people from out of town.

Councilwoman Knudsen stated that you get into an area when you are talking technology, either you are hiring an outside firm to do the whole website or the staff is doing it, because to go into the weeds everybody has an opinion but she would have to understand what are the goals to get this done. She spoke about updates automatically going across multiple social media platforms. Mayor Hache added that you can always use more hands and the talent and time of people who are willing to dedicate that. He drew a comparison between the Parks and Recreation Committee and the Parks and Recreation Department, pointing out that one doesn’t replace the other. Councilwoman Knudsen stated that if they need advice there is nothing that stops residents from coming in and helping, adding that she would have to get a better understanding.

Councilman Voigt added that he was very interested in the idea and was happy to provide some suggestions and thoughts. Mayor Hache stated that they would circulate the communications. Ms. Mailander stated that if they were going to do it then they would need to establish it by resolution which is very specific so that they don’t end up doing programming for the Village. She added that they need to delineate what this Committee is going to do and what its scope and charges are. She stated that she would write something up with Dylan and bring it back in January.

 

5. Review of Schedler Property Timeline and Costs

 

Ms. Mailander stated that it appears at this time that the Zabriskie-Schedler House may be done by this time next year, weather permitting. If it is done, they would need a parking lot and a path. Mr. Rutishauser stated that they were currently trucking in fill from one of the multi-family development sites which has been tested. They also recently got the first round of the architectural drawings from Connolly and Hickey for the restoration of the house. They put ADA accessibility to the house, so they are going to take their proposal and design the parking lot around that. The ad-hoc committee recommended a parking lot of 40 to 50 spaces, but they forgot to include disabled spaces, but those will be added with access to the house. He added that they are going to start the design work on the berm along Route 17 where they are getting soil to get a finer calculation of how much fill they need on the site. The fill they are acquiring right now is being given to the Village free of charge.

Mr. Rutishauser stated that along the frontage from the house northward they had proposed a tree line to help shield some of the activities on the property, which is something that can be done relatively early in the process without causing any interference with other aspects of the property. They are investigating the kind of playground, as the one at Habernickel has proven successful as it is ADA accessible. He added that he and Ms. Bigos would meet with Councilman Sedon to see what the ad-hoc committee had recommended. He added that regarding utilities, they would need gas, potable water, and sanitary sewer into the site for a comfort station and the house itself.

Mr. Rutishauser stated that they would talk to the Fire Department about adding a fire hydrant at the site as well. Ms. Bigos added that they are confident as professionals that between Parks and Recreation and Engineering that they do have the resident’s best interests in mind. They worked hard together when they designed Habernickel Park and they are proud of that facility. Thinking of the needs of our residents, including the width of pathways and taking the needs of our residents and families into consideration. They are looking forward to this, adding that the utilities need to come first as they are the priorities. She added that she is looking forward to working with Mr. Rutishauser and his staff on this property. Mr. Rutishauser added that with an eight foot walkway they can plow it with a pickup truck and people can continue to enjoy the park.

Councilman Sedon stated that they would have a better idea on the total cost once they have the conceptual idea from the ad-hoc committee, and then they would bring the final product back to the Council so they can talk final cost and timing. Mr. Rutishauser suggested having phases, for the parking, tree planting screening, berm along Route 17, and then working out the interior would be more towards the end of the final product. Councilman Sedon added that was what they were thinking at the ad-hoc committee as well.

Ms. Mailander stated that they were going to have to phase it over years, because capital budgets over years will have phases as this can’t be funded over a single year because of other needs throughout the Village. Councilwoman Knudsen asked how many trucks have been trucked in and how many they were expecting. Mr. Rutishauser stated that today there were six trucks, and the contractor is serious about working with the Village. He brought a heavy duty excavator to keep some of the areas clear and to help with some of the trucks that got stuck as things thawed. Councilwoman Knudsen asked if they need additional fill there were other sites as well. Mr. Rutishauser stated that they would take everything they can from the Garden Homes project and then determine how much more they need before shopping for material.

1. REVIEW OF OCTOBER 10, 2018 PUBLIC MEETING AGENDA

Ms. Mailander stated that this was a review of the December 12, 2018 Public Meeting Agenda.

Proclamations include: Drive Sober or Get Pulled Over – 2018 Year End Holiday Statewide Crackdown.

There may be a presentation.

Resolution for Ridgewood Water: Title 59 Approval – Tree Maintenance Services; Award Contract – Tree Maintenance Services; Title 59 Approval – Cold Water Meters; Award Contract – Cold Water Meters; Award Sole Provider Contract – Geographic Information Systems; Authorize Change Order – Laboratory Analysis Services; and Cancel Water Utility Budget Appropriation.

The following ordinances are scheduled for introduction: 3694 – Amend Chapter 145 Fees – Adopt a Tree and Memorial Benches; 3695 – Amend Chapter 190 – Land Use and Development – Establish Regulations for Temporary Storage Containers; 3696 – Amend Chapter 145 – Fees – Fees for Temporary Storage Containers; 3697 – Amend Chapter 190 – Land Use and Development – Establish Regulations for Temporary Banners; and 3698 – Amend Chapter 145 – Fees – Temporary Banners.

Ordinances for Public Hearing include: 3687 – Amend Chapter 145 – Fees – Day Camp Fees; 3688 – Amend Chapter 145 – Fees – Graydon Pool Membership Fees and Tennis Membership Fees; 3689 – Amend Chapter 265 – Vehicles and Traffic – Stop Signs at Claremont Road and Cantrell Road; 3690 – Amend Chapter 265 – Vehicles and Traffic – Stop Signs at Fairmount Road and Upper Boulevard; 3691 – Amend Chapter 190 – Land Use and Development – Zoning in B-1 and B-2 Business Districts; 3692 – Establish Licensing for Barbershops, Hairdressing, Cosmetology, and Nail Salons; and 3693 – Amend Chapter 145 – Fees – Fees for Licenses for Barbershops, Hairdressing, Cosmetology and Nail Salons.

Resolutions include: Approve 2019 Village Cash Management Plan; Designate Official Newspapers for 2019; 2019 Annual Meetings Statement; Award Contract – Preparation of 2019 Village Council Meeting Minutes; Title 59 Approval – Train Station Parking Expansion; Award Contract – Train Station Parking Expansion; Award Contract Under U.S. Communities Cooperative Alliance Contract – Stationary Emergency Generator – Fire Department; Award Professional Services Contract – Risk Management Consultants; Award Professional Services Contract – Employee Assistance Program; Award Professional Services Contact – Software for Finance Department; Award Professional Services Contract – Banking Services; Authorize Execution of EPIC Contract – Hudson Street Parking Garage; Approve 2018 Budget Transfers; Approve 2019 Temporary Budgets; Cancel Grant Receivables; Cancel General Capital Ordinances; Authorize Execution of Community Development Block Agreement – Purchase of Tables for Patrick A. Mancuso Senior Center; Endorse Application for Community Development Block Grant – Family Promise – Sheltering Programs; Endorse Application for Community Development Block Grant – Village of Ridgewood – Ramp for Zabriskie-Schedler House; Authorize Application for and Accept Grant Funding from Bergen County Municipal Alliance Grant; Authorize Application for and Accept Grant Funding from Bergen County Municipal Alliance Grant; Adopt Amendments to Athletic Fields and Recreational Facilities Use Policy; Accept Donation – Bench and Nature Garden at Irene Habernickel Family Park; Extend Suspension of Ordinance for Certain Illuminated Signs in Central Business District; Appoint Joint Insurance Fund Commissioner; and Appoint Public Agency Compliance Officer.

 

1. COMMENTS FROM THE PUBLIC

Boyd Loving, 342 South Irving Street, stated that he was glad that Mr. Rutishauser could confirm that the Village spent $250,000 on a lemon. It was proposed to be used to save money, and they have spent additional money on additional personnel so that is more money that the taxpayers are out, and are spending money that they shouldn’t have to spend to repair it which is out of warranty. He stated that it is a shame that they bought a machine that has no warranty and that the lemon law doesn’t apply to municipalities. He encouraged the Village Attorney to take some action to get some money back.

Mr. Loving stated that regarding the parking lot at the train station, he was surprised to hear that the contractor that they want to award the bid to wasn’t interested in starting the project right away. He added that they should encourage the contractor to get on this immediately. He added that he doesn’t understand the business about Graydon and the non-member resident fees did not seem right to him. He added that he would read the amended ordinance next week. Ms. Mailander stated that the hearing on the original ordinance would be next week, but the amendment would change that section.

Anne Loving, 342 South Irving Street, stated that she was happy that they were moving forward with the memorial trees and benches and suggested that maybe the local funeral homes could be made aware of the possibility. She added that to Councilwoman Walsh’s point, it doesn’t have to be just a memorial. So, maybe real estate agents could be notified of this possibility as well. She suggested putting flyers in the appropriate places.

Ms. Loving stated that it sounded like you could only buy the booklet at the time that you buy the annual membership and she doesn’t understand the reasoning behind that. She added that people should be able to buy them at any time throughout the summer. Also, in the past on the flyer that has gone out from the Parks Department, there has been a coupon for one free family day which is great for new residents to try Graydon for a day and see if they like it and she didn’t hear if that was going to continue this year.

Ms. Loving stated that she feels sad when she hears that the taxpayers have to subsidize Graydon, as taxpayers subsidize all of the parks and only Graydon actually brings money in. She added that something was said about non-residents getting to use Graydon, but non-residents can actually use any park and the residents are paying for the lawns to be mowed and the sidewalks to be kept up. She added that she can’t believe that the bathrooms won’t happen this year as that was really unfortunate.

1. RESOLUTION TO GO INTO CLOSED SESSION

 

Eileen Young, Administrative Assistant in the Village Clerk’s Office, read Resolution #18-352 to go into Closed Session as follows:

1. ADJOURNMENT

 

There being no further business to come before the Village Council, on a motion by Councilwoman Knudsen, seconded by Councilman Sedon, and carried unanimously by voice vote, the Village Council’s Work Session was adjourned at 11:44 P.M.

______________________________

                                                                                                   Ramon M. Hache, Sr.                             

                                                                                                               Mayor                                    

______________________________

              Donna M. Jackson

           Deputy Village Clerk