20210712 - Village Council Regular Public Work Session Minutes
A REGULAR WORK SESSION OF THE VILLAGE COUNCIL OF THE VILLAGE OF RIDGEWOOD HELD IN THE SYDNEY V. STOLDT, JR. COURT ROOM OF THE RIDGEWOOD VILLAGE HALL, 131 NORTH MAPLE AVENUE, RIDGEWOOD, NEW JERSEY ON JULY 12, 2021 AT 7:30 P.M.
- CALL TO ORDER – OPEN PUBLIC MEETINGS ACT – ROLL CALL – FLAG SALUTE
Mayor Knudsen called the meeting to order at 7:30 P.M. and read the Statement of Compliance with the Open Public Meetings Act. At roll call, the following were present: Councilmembers Perron, Reynolds, Walsh and Mayor Knudsen. Councilman Sedon was absent this evening. Also present were Heather Mailander, Village Manager/Village Clerk; Eileen Young, from the Village Clerk’s office; and Matthew Rogers, Village Attorney.
Mayor Knudsen led those in attendance in the Pledge of Allegiance to the flag and asked for a moment of silence in honor of the American men and women serving in our Armed Forces, as well as those serving as first responders.
- COMMENTS FROM THE PUBLIC
Mayor Knudsen asked if there were any comments or questions from the public.
No one came forward and the public portion of the meeting was closed.
3. MANAGER’S REPORT
Ms. Mailander stated that there was no Manager’s Report this evening.
4. VILLAGE COUNCIL REPORTS
Open Space Committee: Councilmember Perron stated that the Open Space Committee is having a Park Walk on Saturday, July 17th, at Grove Street Park, beginning at 9:00 A.M. Jim Bostler will lead the walk and Councilmember Perron asked those attending to wear waterproof shoes as weather conditions could be wet.
Chamber of Commerce: Councilmember Perron reported that the Chamber of Commerce is excited about the weekend opening of the Pedestrian Plaza. She noted that the artwork in the Pedestrian Tunnel is still visible despite the recent rains.
CBDAC: Councilwoman Perron spoke about the meeting of July 8th attended by Jack Panico, of Panico Salon. Mr. Panico inquired about CBDAC. CBDAC is considering working more closely with Newcomers since people new to the town usually have suggestions to offer.
Green Ridgewood: Councilmember Perron announced that Green Ridgewood was already meeting to discuss Earth Day in April 2022, as well as the Daffodil Festival. Unfortunately Earth Day has been postponed twice, and this was the first in-person meeting since the beginning of the pandemic. Also discussed was Community Supported Agriculture (CSA). Councilmember Perron stated that one CSA has opened at Travell School where produce can be picked up on Thursday afternoons and Flocktown Farms offers a home delivery service.
4th of July: Ms. Mailander thanked everyone who worked on the 4th of July Parade, particularly Tara Masterson and Leigh Gilsenan, the parade co-chairs.
Mayor Knudsen stated that this 4th of July Parade was one of the best ever in Ridgewood. She recognized the hard work that went into this event by everyone behind the scenes, which was particularly difficult due to COVID 19. The 4th of July Committee, Village staff, Village Manager, Councilmembers, and the Ridgewood Police Department were outstanding. Ms. Mailander pointed out that the 4th of July Committee, and the various Village departments weren’t sure until only two weeks prior to the parade that there would definitely be a parade.
5. PRESENTATION
a. Budget-Conscious Solutions for Recycling and Solid Waste
Ms. Mailander introduced Rich Calbi, Director of Operations; and Sean Hamlin, Supervisor of Sanitation and Recycling, who will be discussing money saving recommendations relative to Recycling and Solid Waste. She thanked them along with Johanna Lutrell for their efforts in this area and said she has been impressed with their suggestions.
Mr. Calbi began the presentation by describing that the Department services 6433 households and 23 apartment complexes at the present time. The Department provides safe and efficient collection, as well as disposal of solid waste and recycling while complying with all local, county, state and federal requirements. There are two categories of solid waste, which include household trash collected in the rear yard and bulky waste collected curbside. Both the volume and the cost of this waste collection have been rising. Mr. Calbi said that in excess of 88 tons of household garbage is being collected with 88% being household trash and the remainder being bulky trash. These numbers are predicted to go higher in the future. Mr. Calbi stated that people are generating more garbage; however, disposal costs have been rising steadily along with fuel, and trucking costs. Mr. Calbi projects that for 2022, tonnage values will be in excess of $700,000 for the disposal of household garbage and bulky waste in Ridgewood.
Upon questioning, Mr. Hamlin said there is a lot of food waste. People also spent a lot of time cleaning out their homes during the pandemic. He said that this may worsen if the Village does not move ahead with several of the options being presented, and he noted that the price increased by 20% the last time the Village requested contract bids.
Mr. Calbi referred to recycling and the material recovery facility, Atlantic Coast Fibers, who takes and sells all the curbside recyclables. This company pays the Village for some recyclables; however, the Village has to pay for them to take other items. The Village tries to avoid single stream recycling as much as possible, but from time to time the single stream is done due to a shortage of available trucks. Additional items are picked up at the curb on bulk waste days. These items include metal, textiles, e-waste, batteries, concrete and tires and they are distributed to various vendors.
Mr. Calbi stated that over the past several years the recycling market has changed dramatically. Instead of being paid for recycling, municipalities now pay to dispose of recyclables. The Village used to make approximately $250,000 for recyclables, and now pays that amount in order to dump these materials. At the moment it costs $61,000 to dispose of 3,700 tons of bottles, cans, paper and cardboard. The Village generates revenue when disposing of metal, textiles, e-waste, and batteries. Mr. Calbi noted that recycling projections are constant and recycling saves money on solid waste disposal costs with the Village saving $1.4 million over the past five years.
Mr. Calbi said that there are six solid waste routes on the east and west side of Ridgewood with 600 to 700 households on each route. These households receive rear or side yard pick-ups twice a week. There is curbside pickup of bulk waste twice a month, and the department picks up bulk upon request at a cost of $150 for initial pick up of under six cubic yards. In addition the department picks up trash in the Central Business District (CBD), and at Village facilities. The trash pick-up is done with six (6) vehicles staffed by eighteen (18) full time, and two (2) part time employees working eight hour days on average. Garbage in the CBD is picked up on weekends by employees working six (6) hours shifts.
Mr. Calbi stated that the waste is taken to Interstate Waste in Garfield, N.J. After being weighed it is transported to landfills in Ohio and Pennsylvania. The recycling goes to Atlantic Coast Fibers in Newark. Curbside pick-up of bottles, cans, paper, and cardboard is done biweekly and pickup of appliances, tires and metal is collected twenty (20) times annually. Disabled residents can request back or rear yard pick up of recyclables and these requests are made to Mr. Hamlin who personally verifies these requests. Mr. Calbi noted that recyclable pick-ups are made at the apartment buildings.
Mr. Calbi pointed out that the Recycling Center is open five (5) days a week from 8:00 A.M. to 3:00 P.M., and is available to all Ridgewood residents and businesses. Mr. Calbi explained the breakdown of staff and vehicles for the various types of pick-ups. He stated that the drop off center is staffed by two full-time employees and one part-time employee. The containers at the center go in and out depending on when they are filled.
Mr. Calbi said that the Village will continue to experience price increases for garbage disposal, and his department has evaluated several operational changes, which would save money and offset future market increases. Mr. Calbi stated that the first item to consider is the elimination of curbside pickup of solid waste. This would reduce the number of routes, which would thereby reduce the number of vehicles on the road. The number of employees would be reduced as well as the need for barrels and wheels used for rear yard pickup. Mr. Calbi noted the salary and benefit cost savings due to reduced headcount along with slower truck replacement; less fuel and emissions; less wear and tear; a reduction in employee injuries; and a reduction in trips to the dump because trucks wouldn’t fill quickly.
Mr. Calbi admitted there would be a reduction in service level; however, there would be a savings of $49,504 in part-time salaries, and almost $250,000 in full-time salaries and benefits. He asked the Mayor and Council to consider that there would be a saving of $210,000 a year for the next five (5) years for capital outlay relative to new trucks, and a saving of $1,500 to $1,800 annually for barrels and wheels respectively. There is also a savings resulting from reduced overtime, fuel, and wear and tear savings. Mr. Calbi stated that household with disabled residents would receive free rear yard garbage collection. He noted that any reduction in staffing could be done through attrition or letting people go, depending on the savings.
Mr. Calbi said that residents could be offered the option to maintain rear yard service for an annual fee. This option allows residents to maintain what they currently have while providing a new revenue stream for the Village. The fee per household would be $1,500, and the Village may have to maintain a separate truck to operate this service.
Councilwoman Reynolds asked how the system would work. Mr. Hamlin said they would use tablets initially to implement the service, and over time the employees would get to know the households opting for rear yard pickup. Ms. Mailander said that the fee would have to be paid annually. She stated that existing GIS would be installed on IPads to be carried on the trucks, with the addresses getting rear yard pickups being highlighted.
Mayor Knudsen pointed out that there are no savings indicated for residents who opt out of curbside pickup. She questioned how they arrived at the $1,500 fee, and whether the value of the pickup is actually $1,500. Mr. Calbi said that they have not agreed upon a set fee. Mr. Calbi stated that curbside pickup would save residents on taxes by reducing the overall budget. Mr. Hamlin pointed out that a certain number of employees would be required to implement this service and this is how the fee was determined.
Mr. Hamlin addressed the bulk weight reduction stating that this can be done by changing the method in which bulk waste is collected. He recommended that the number of items a resident can place out on one bulk day should be limited to seven (7) items, and any metal should be separated from the other items. Residents wishing to exceed the number of items could obtain a special pickup permit for a cost. This will reduce trips to the dump, save on fuel and emissions, and truck wear and tear, along with reducing employee injuries. There will be a reduction in current service levels, and savings cannot be determined at this time.
Mr. Hamlin explained how the implementation of a robotic control arm would reduce headcount by one full-time employee town-wide. It would also reduce dump time, and could begin as a pilot program in one section of the Village. This method would again save on fuel and emissions along with truck wear and tear, and employee injuries. The startup cost for the purchase of the equipment is expected to be $350,000 per vehicle, and the cost would have to be considered, along with the cost of barrels at approximately $475,000.
Mayor Knudsen suggested that the department employees provide information on the number of households placing their garbage at the curb. She said she is shocked to learn about the amount of food waste occurring in the Village, and perhaps this could be addressed through an educational program. Mayor Knudsen said she would be interested in learning more about those numbers. She pointed out that it is difficult to monitor bulk pickup because residents could place their items at a neighbor’s curb if they have exceeded the allowable number of items. It was also noted that miscommunication occurs relative to the number of items that can be placed on the curb. Mr. Calbi said that generally the contractor will pick up what is put at the curb, as long as it is a reasonable amount of bulk items, and is not too heavy. There have been complaints about non-Ridgewood residents bringing bulk garbage to the curbs in Ridgewood.
Ms. Mailander noted that residents can request a special pickup in situations such as a move, but they are trying to be more restrictive to achieve cost savings. It was reiterated that metal does not count towards the seven items. Mr. Hamlin spoke about the junk collectors who come the night before bulk day, and rip open bags, take what they want and leave the remaining items scattered all over the lawns and streets. This results in additional work for employees.
Councilwoman Walsh recalled that during the budget meetings it was suggested that there has to be a compromise between the residents, and the Village in order to achieve some cost savings in this area. She suggested a recycling pickup once a month only. Residents would have to make a trip to the Recycling Center as needed for the remainder of the month. She has seen the robotic arm in operation in other towns and said that it is very quick and efficient. Mr. Hamlin said they would start slowly with comingled garbage. He pointed out that keeping cardboard dry is extremely important since the sale of cardboard is revenue generating for the Village. Councilwoman Walsh referred to food waste and said that once people begin composting their behavior will change. Mr. Hamlin said promoting the composting programs needs to be expanded in order for it to be cost effective.
Mayor Knudsen recalled an earlier discussion about the one armed bandits or robotic control arm trucks. This would be an expensive investment because it involves not only new trucks, but barrels for each household. She suggested that these recommendations could be phased in over time with the one armed bandit being the final investment due to cost.
Councilwoman Perron questioned why charging a fee based on the weight of garbage items, or a charge for the number of cans hasn’t been considered. Mr. Calbi said he thought this one of many options that could be considered in the future.
Ms. Mailander asked that Councilmembers consider the options that have been presented, and decide which recommendations to pursue for next year. Mayor Knudsen asked if the junk collectors help or hinder the situation. Mr. Calbi stated that they create more problems because they take metal items, which is a money maker for the Village and create more cleanup work. Mayor Knudsen said it was her understanding that it is illegal to go through trash and take items. Ms. Mailander confirmed this; however, she noted that enforcement would be difficult.
Mayor Knudsen commented that more information is needed from the field to determine how best to proceed. Mr. Calbi said he would have his drivers provide some feedback and he will drive the routes himself to scope out the situation. Mayor Knudsen asked for a rough draft of an awareness campaign or some type of education program relative to decreasing food waste.
Garbage truck replacement was discussed. Mr. Calbi said that there are seven crane carriers that need to be replaced. Four trucks would be needed if there was a change to curbside pickup only. The other trucks could be surplused, which would and eliminate the need to purchase trucks over the next five years. Councilwoman Reynolds said that the purchase of a one armed bandits would make sense when the existing trucks need to be replaced. Mr. Calbi said there is a need to purchase a new truck in the next couple of years, and the one armed bandit should be considered at that time.
6. DISCUSSION
a. Ridgewood Water
1.) Award Contract – Roof Repairs Various Ridgewood Water Facilities
Ms. Mailander stated that Ridgewood Water is in need of roof repairs at various locations and three (3) quotes have been obtained. This is the fourth year of continuing the improvement to the facilities with four (4) scheduled in 2021. The lowest quote in the amount of $39,800.00, was submitted by American Construction Chimney and Roofing Specialist in Cliffside Park, New Jersey, and funding has been included in the Water Utility Capital Budget.
2.) Award Contract – 2021 Ford Escape Purchase
Ms. Mailander stated that Ridgewood Water hopes to purchase one (1) 2021 Ford Escape for the GIS Division of the Water Department to aid in GPS inventory of Assets, ESRI collection and Field Verification of Asset locations. The vehicle will replace a 2007 Ford Taurus, which is in need of extensive repairs. Three quotes were received with the low bid being Route 23 Auto Mall at a cost of $27,498.00. The funding is in the Water Utility Capital Budget. Mr. Calbi was asked if a Ford Escape hybrid was considered. He stated that he didn’t look into that possibility and he would do so in the future. He noted that this vehicle comes with a mobile hot spot that would help with field collection, which requires a subscription. This is important because it has the capacity to update the map automatically.
3.) Award State Contract Purchase – Water Testing Laboratory Cabinetry & Countertops
Ms. Mailander stated that this award is for the purchase of Water Testing Laboratory Cabinetry and Countertops under the State Cooperative Purchasing System. The cabinetry and countertops will be purchased from Longo Associates of Ramsey, N.J., in an amount not to exceed $57,496.67, with funding available from the Water Capital Budget. This is for the new Ridgewood Water Headquarters. There was no discussion on this item.
4.) Award State Contract Purchase – Emergency Generator
Ms. Mailander explained that this is an award of contract for an Emergency Generator under the State Contract. The generator will be purchased from Foley Power Systems in Piscataway, N.J., in an amount not to exceed $135,093.00. This generator will be shared with the Ridgewood Public Library and includes installation and fuel. Funding comes from the Water Capital Budget.
Mayor Knudsen questioned the cost and Mr. Calbi explained that the cost includes the crane to lift the generator onto the platform as well as the hook up to the wiring system. Regarding the Library, Mr. Calbi stated that a conduit to the side of the building will be provided to the Library and the Library will be required to hire their own electrician to connect to the generator. Mayor Knudsen asked about the remainder of the costs and Mr. Calbi said the costs are included in the contract for the renovation including installation of the automatic transfer switch. The Water Department will start the generator and make the connections.
Councilwoman Perron asked if the generator was in a locked enclosure and Mr. Calbi indicated that it comes in a metal sound attenuation enclosure with a roof and doors on each side that are locked. It is technically on Water Department property, and the connection will run to the Library to provide them with access to emergency power. It will be elevated on a platform for flooding reasons, and there will be an employee present 24 hours a day.
5.) Award State Contract Purchase – Western Star Tandem Axle Dump Truck
Ms. Mailander stated that this award under State Contract is for a 2021 Western Star Tandem Axle Dump Truck for the Distribution Division. The truck will be purchased from Hudson County Motors in Secaucus, N.J., in an amount not to exceed $154,883.00. The removal and reinstallation of the existing stainless steel body will be done by Cliffside Body Corp in Fairview, N.J. in an amount not to exceed $5,930.00. The vehicle being replaced is a WA-78 truck, which has a twisted chassis, and has been in service since 2016. Ms. Mainlander noted that the new truck will updated the equipment fleet to better service the customer base while complying to the latest environmental and safety standards. Funding is from the Water Utility Capital Budget.
Councilwoman Reynolds questioned the removal and reinstallation of the existing stainless steel body. Mr. Calbi explained that the actual frame the body sits on is no longer usable; however, a determination was made that the stainless steel bed of the truck could be reused.
6.) Award Professional Engineering Services – PFAS Treatment
Ms. Mailander described a fair and open contract for professional services for PFAS treatment designs at various Ridgewood Water facilities. This is a final design for the four largest plants at Wortendyke, Prospect, Cedar Hill and Ames. Preliminary design will commence for the following five plants: Eastside, West End, East Ridgewood, Main and Mountain. The final design phase will include construction documents; however, the project bidding, construction administration, and inspection will be procured separately. It is recommended that the contract be awarded to Mott McDonald of Iselin, N.J. not to exceed $1,598,800.00, and funding is available in the 2021 Ridgewood Water Capital Budget. Ms. Mailander stated that Mott McDonald has been involved with numerous Ridgewood Water projects.
b. Parking
1.) 24-Hour Parking Spaces
Ms. Mailander explained that this was a pilot program that offered 24 hour parking spaces available from May 1, 2021 through July 31, 2021, with six spaces being sold. She asked if the Mayor and Council would like to continue the program from August 1, 2021, through October 31, 2021. Spaces were located mainly at the train station.
Mayor Knudsen said the program should continue because spaces are being sold. Ms. Mailander pointed out that there could be more interest in the program as more people go back into work in September. Mayor Knudsen recommended that the program run through the end of December 2021, when it can be re-evaluated. Councilmembers were in agreement with Mayor Knudsen.
c. Budget
1.) Award Contract – Kingsbridge Lane Pedestrian Bridge
Ms. Mailander explained that the pedestrian bridge from Kingsbridge Lane over the Saddle River to East Saddle River Road has been closed due to structural failure concerns. The bridge is used by residents to cross the Saddle River in their neighborhoods. Christopher Rutishauser and Jovan Mehandzic met with a representative of Contech Engineered Solutions of Parlin, NJ who manufactures pedestrian and vehicular steel truss bridges. Contech Engineered Solutions provided the bridge built over the dam at Habernickel Park. This is a difficult location and the current bridge has overhead wires limiting crane access. The bridge crosses the largest river in the Village, and currently the bridge is not compliant with Americans with Disabilities Act (ADA) requirements.
Ms. Mailander stated that Contech can design and manufacture a suitable replacement bridge utilizing weathering steel similar to the existing bridge. The work would include structural drawing signed, and sealed by a New Jersey licensed professional engineer, and would be ADA compliant. The bridge would be factory manufactured, delivered in one piece to the site, and installed. It will take Contech approximately 20 weeks to design and construct the bridge based on the current availability of steel. The new bridge would take one to two days to install at a price ranging from $325,000 to $375,000, which includes manufacturing, delivering, and installation. The current bridge is approximately 50 ft., and the existing bridge footings will be used as much as possible to reduce cost.
Ms. Mailander said that New Jersey Department of Environmental (NJDEP) permits will be required. Several trees will need to be removed for access, and utility line de-energizing must be coordinated with PSE&G.
Ms. Mailander noted that residents indicate the bridge is a vital pedestrian link to the area. This cannot be declared an “Extraordinary Unspecifiable Service” (EUS), and the Village must go out to bid if the Village Council agrees to replace the bridge.
Mayor Knudsen questioned possible repairs to the bridge as well as previous repairs. Christopher Rutishauser, Village Engineer, said he is not familiar with previous repairs to the bridge; however, at this time the girder, beams, and other supporting infrastructure are rotted. Contech indicated that the bridge could not be repaired because even though side rails may be acceptable, the current bridge is not ADA compliant; the slope and approaches are too steep, and there are only stairs and no ramp system available on the East Saddle River Road sidewalk or street. There is no sidewalk presently, but this does not alleviate the Village’s responsibility to provide an ADA compliant structure. Mr. Rutishauser has notified the Superintendent of Schools that the bridge is not available for access by students who cross in this area to get to schools.
Councilwoman Walsh asked if there is a height requirement for the bridge. Mr. Rutishauser stated that the proper environment protections will be needed in order to secure a permit from NJDEP. The Village and NJDEP will determine the necessary height for the barrel capacity bridge, which is dictated by the 100 year flood requirements.
Councilwoman Perron asked whether East Saddle River Road is a County road, and if so, would the County be obliged to contribute to the repair. Mr. Rutishauser said it is a County road, and he will inquire with the County Engineer; however, this is a pedestrian footbridge belonging to the Village. The sidewalk is the responsibility of the Village. Upon further questioning relative to the price mentioned by Contech, Mr. Rutishauser explained that the price quoted is only a rough estimate, and the final estimate will be predicated on the height of the bridge, the through barrel needed for the water, and how the approaches would be built.
Councilwoman Reynolds suggested that this work go out for a Request for Proposal (RFP). Mr. Rutishauser stated that he will create a design/bid package to go out at the end of August. They will proceed in this fashion in order to compress the time frame for this project. Councilwoman Reynolds suggested waiting a year to see if the price of steel would go down. Mr. Rutishauser responded that the Village might be forced into that situation due to the steel supply shortage. He cannot predict when this bridge will be completed and open to the public. Councilwoman Reynolds said she would like information on how frequently the bridge is used in order to justify the cost.
Mayor Knudsen asked about the possibility of installing a new bridge and rehabilitating the existing footings. Mr. Rutishauser said that it makes sense to use the existing footings if possible due to the fact that the Saddle River is a trout maintenance stream with stringent criteria. There would be a significant cost savings if it is determined that the current footings are in satisfactory condition to bear the weight of the new bridge and the load. The fact that this is a pedestrian bridge with no access to vehicles could work in the Village’s favor.
Ms. Mailander reiterated that Mr. Rutishauser will get the design build out to bid by the end of August. She cautioned about the price of steel, and added they might be surprised by the price.
2.) Award Year Two of a Two Year Contract – Emergency Services
Ms. Mailander stated that this is an award of year two of a two year contract for the furnishing, delivering, and maintenance of emergency equipment, radios, vehicle computer systems, and other listed patrol equipment for the Ridgewood Police, Fire, and Emergency Services Departments. One bid was received last year from Regional Communications, Inc. of Paramus, N.J. They successfully completed year one of the contract, and had indicated they would match the prices for the second year. It is recommended to award the bid to Regional Communications again for these items in an amount not to exceed $47,000. Each of the above mentioned departments will pay towards their share of what they use. There was no discussion on this item.
3.) Award Capital Account Purchase – Washing Machine and Dryer for the Fire Department
Ms. Mailander said that this is a request to use funds from the 2021 Fire Department capital account for the purchase of a commercial washing machine and dryer to replace the current machines at the Fire Department. These machines date back to 1998, and are not OSHA compliant. Three quotes were received with the lowest bidder being Super Laundry of Carlstadt, N.J. in an amount not to exceed $22,940.00. There was no discussion on this item.
4.) Rebid for Body Shop Services for Public Works
Ms. Mailander stated that there was a request for bids for body shop services for the repair of Village vehicles and equipment. No bids were received and this will go out to bid again with the hope for better results. Mayor Knudsen asked about repairs being done in-house and Mr. Rutishauser said that Village employees do vehicle repairs, but not body work.
5.) Release of Escrowed Funds – The Benjamin
Ms. Mailander stated that a request has been received to release the residual amounts of escrowed funds for the Benjamin, 9-27 Franklin Avenue. A substantial amount of the work has been completed. The escrowed amount is $64,847.00, and the performance bond will also be released. She added that the above values will be subject to a final audit by the Village Finance Department.
Mayor Knudsen pointed out that the Village Tax Assessor is working on this project.
6.) Award Professional Services – Land Surveying for Green Acres Divergence Issue
Ms. Mailander stated that this is an award for professional services relative to land surveying divergence issues for three properties in the Village. These properties include Hammond Road, and Marlborough Road along with the 308-316 Broad Street property. The survey work must be done in accordance with Green Acres requirements. The recommendation is to award the survey work for each parcel to Dunn Surveying and Mapping, P.A. of Waldwick, N.J. The surveys will be done individually in an amount not to exceed $13,370.00, for all three surveys. The Village has used this company for the past twenty (20) years. There was no discussion on this item.
7.) Award Lease – 1057 Hillcrestillcrest Avenue
Ms. Mailander reported that proposals for the award of a lease at 1057 Hillcrest Road were received on June 16, 2021. One proposal was received from HealthBarn USA. This proposal must be submitted to New Jersey Green Acres for their approval prior to the Village Council approving a resolution to approve the lease. There is no public hearing required because the service is the same as what exists at the property at the present time.
Mayor Knudsen pointed out that this property is encumbered through a Deed of Conservation easement, and she suggested the administration check to make sure this will comply with all County requirements. Ms. Mailander will check into this.
8.) Award Professional Services – Master Plan
Mayor Knudsen stated that the Master Plan Committee interviewed CME Associates, the current Village Planner, and Heyer, Gruel and Associates, relative to preparing a Master Plan for the Village. In 2016, Heyer, Gruel and Associates performed an Impact Study for High Density Multi-Family Housing. Heyer, Gruel partnered with NV5, who use a visioning process. Visioning documents could seamlessly provide a Master Plan document utilizing this information. They are recommending a Central Business District (CBD) Economic Impact Element, which is a roadmap to the future of the CBD, and how best to look at zoning and future development. The New Jersey Conservancy was authorized to use the Open Space Trust Fund to prepare the Open Space and Recreation element. Heyer, Gruel will take the raw data provided by the Conservancy, and combine elements of this data into the Master Plan to keep presentation consistency.
Mayor Knudsen stated that Dianne O’Brien who is a Planning Board Member, a Member of the Historic Preservation Committee, and who holds a Master’s Degree in Historic Preservation will write the historic element for the Plan. Heyer, Gruel has indicated that they will work with Ms. O’Brien.
Mayor Knudsen said that Heyer, Gruel has been hired to draft the Master Plan upon recommendation of the Planning Board. She hopes for a finished product by February, and details on pricing still have to be worked out.
Upon questioning, Mayor Knudsen stated that Dianne O’Brien is a lifelong Ridgewood resident and would not be an employee. This is the first historic element that she has written. A resolution will be adopted awarding Heyer, Gruel and Associates the Master Plan Project. There was no discussion on this item.
c. Policy
1.) Stop Signs for Hanks Avenue at Brookside and Gordon Road at Brookside
Christopher Rutishauser, Village Engineer, recently observed a painted stop bar and tail without a stop sign on Gordon Road where it meets Brookside Avenue. The same condition was observed where Hanks Avenue meets Brookside Avenue. Mr. Rutishauser is recommending stop signs in both locations to avoid any confusion for motorists. He noted that residents in the neighborhood are not notified relative to the installation of stop signs.
2.) Barrington Road Vacation
Matthew Rogers, Village Attorney, recalled that the Mayor and Council have had previous discussions about two areas along Upper Boulevard where Barrington Road and Phelps intersect from the west. An ordinance will be proposed stating that this property will no longer have public purpose. Mr. Rogers is waiting for the meets and bounds descriptions of the exact locations including distances and descriptions of the property to be vacated.
Mr. Rogers stated that there is a different circumstance on Phelps Road. On the south side the property extends to where Phelps Road begins, and there are two separate properties on the other side. One of the properties fronts Upper Boulevard, and the other comes in off of the end of Phelps Road. The property owner on Upper Boulevard is very interested in the vacation, and the property owner behind isn’t sure because he doesn’t want to have liability for a drainage ditch in the rear. Mr. Rogers recommended that the homeowner with the ditch speak to an attorney, in order to understand any possible liability. Mr. Rogers hopes to have an ordinance on Barrington Road ready for August, but nothing has been settled at this time regarding Phelps Road.
Mayor Knudsen asked if they could go forward with the one property on Phelps Road, and vacate the other property in the future. Mr. Rogers advised against this because the property lines would then become jagged. In this area, each property owner owns the area that is a Village right-of-way, and if the property is vacated it automatically transfer to the adjacent property owner.
Councilwoman Walsh questioned the status of Barrington Road relative to the water utility. Mr. Rogers said that the Village would maintain an easement over the utility area for future lines once it is vacated.
3.) Pickleball Days and Hours
Nancy Bigos, Director and Parks and Recreation, reports that heat has deterred midday pickleball play at the Glen Courts. Pickleball play continues in the early morning and late evening, and there has been limited pickleball play at Bellair Road. Residents using the pickleball courts at Glen continue to self-enforce, display current 2021 badges, and abide by the set hours. The reservations and usage for the Glen courts has declined as many of the players are utilizing courts in other municipalities such as Montvale, Washington Township, Wyckoff and Glen Rock. Ms. Mailander stated that complaints from pickleball players have been received regarding temporary lines being drawn on the courts at Bellair along with complaints from the Bellair tennis players who are losing playing time to other recreation programs, and high school sports. Ms. Bigos stated that there are currently 756 members for both pickleball and tennis. Ms. Mailander said they have to consider whether to leave the hours and days of play the same at Bellair.
Mayor Knudsen stated that the complaint received most often from tennis players is that the noise from pickleball is distracting.
Councilwoman Reynolds asked Ms. Bigos about the tape used on the courts. Ms. Bigos explained that chalk was used to mark the lines initially during the 60 day pilot program, but they changed to weighted vinyl lines, which are placed on the courts on Monday and Tuesday morning. The tennis players remove the vinyl daily. The cost of the tape is $80 per court. The cost for permanent lines is $600 per court. Ms. Bigos said that the Parks Department personnel go to the Courts on Monday and Tuesday mornings to install and remove the tape. She stated that she has noticed relatively few players when she drives by the Courts.
Mayor Knudsen said she would prefer the Glen Court to remain as is because they are not hearing anything from the neighbors relative to noise. Ms. Bigos stated that the courts at Bellair seem to be used in the early morning and late evening hours. Mayor Knudsen commented that there are no complaints regarding the courts on Glen Avenue; however, solutions are needed at the Bellair courts. She stated that she didn’t think the two sports were compatible. Ms. Bigos pointed out that the instruction program takes place at Bellair, and the High School also shares this facility.
Mayor Knudsen asked Ms. Bigos and Ms. Frey to submit a plan to give the tennis players some time, and separate the two sports at the Bellair location. Mayor Knudsen said she always thought that this is a poor location for these courts, and she doesn’t want to do anything to impact people in their homes through the constant noise.
Ms. Mailander asked how the Council would like her to proceed. Mayor Knudsen said she will reach out to the neighbors again, and advise Ms. Mailander.
4.) Authorize Planning Board – The Valley Hospital Redevelopment
Mr. Rogers stated that he has had several meetings with Fair Share Housing Center, and they have worked out a schedule to close out the Affordable Housing zoning. As part of the settlement requirement, the Valley Hospital campus on Linwood Avenue had to be recognized as a possible area in need of redevelopment. This is a process that can be done in two ways. The Mayor and Council will take the lead, and authorize the Planning Board to begin the process, and he hopes to have this resolved by the end of the year. The other question for consideration is the proposed zoning used to identify the proper criteria for that development, if and when Valley Hospital decides to sell the property to a private developer. This will be an overlay type zoning of the property with a redevelopment purpose, which will allow and enable involvement by the Village relative to the zoning and development of the property. Valley Hospital has requested that the Village zone the present facility into conforming status, so that the building can be maintained for health care use, and medical facilities in the size and placement that exists today.
Mr. Rogers reiterated that the first step is to authorize the Planning Board to determine whether or not this area of the hospital meets the criteria of a redevelopment zone. He pointed out that as part of the settlement agreement, the Village agreed that the hospital campus would conform to zoning requirements. At the moment the hospital does not conform to the “H” zone requirements. The hospital is now included in the Fair Share requirement, and the overlay zoning would allow for more creative zoning to possibly allow for single structures around the perimeter with multi-story structures inside to handle the affordable housing need for this site. Mr. Rogers recalled that there had been a residential group that was part of the settlement process, and had indicated support for this type of proposal.
Mr. Rogers said they want to look at both options, and come to a decision by the end of the year. In the settlement agreement, Valley Hospital indicated they wanted to keep a campus of this size as a health care facility or use the Phelps Wing as a possible assisted living facility maintaining the same size and structure to conform to the zoning that will be determine. Mr. Rogers reiterated that it is important to have this settled by the end of the year.
Ms. Mailander asked whether the facility would be a condemnation redevelopment area or an area in need of redevelopment. Mr. Rogers explained that the Planning Board has to determine if there is any condemnation of any property contemplated. The Planning Board will discuss how that concept is impacted by the ownership by Valley Hospital. Any type of condemnation will be discussed at a later date in an open forum. Mr. Rogers will make the necessary changes to the resolution.
d. Operations
1.) Playground and Observation Dock for Green Acres Diversion
Ms. Mailander explained that one of the requirements of the Green Acres diversion is that the Village is required to provide a playground to replace the playground, which was lost in the diversion. It has been determined that the best location is Kings Pond Park, which has recently been developed into a beautiful area with walking paths, benches, and new plantings. Ms. Mailander referred to conceptual plans for the ADA accessible playscape, and information about what each area provides. The surface of the playground will be certified mulch similar to what is used in other Village owned playscapes. The playscape will blend with the natural setting of Kings Pond Park.
Ms. Mailander stated that in addition to the playscape the Village is proposing an observation dock that can be used for looking at the water or fishing. This observation dock was in the plans in 2018, to provide additional recreational activities to bolster the application with Green Acres. Green Acres has allowed the Village to move forward to the final application process, and the Mayor and Council needs to adopt a Title 59 resolution, which will be followed by a more definitive plan for the playscape. The Village Engineer will submit plans to NJDEP for their approval.
Ms. Mailander stated that Ms. Bigos and Mr. Rutishauser are available for questions regarding the conceptual plans for the playscape. Ms. Bigos stated that David Rainey of Little Tikes and Boyce Associates who has drawn the conceptual design is also present this evening. Ms. Bigos stated that the proposed playground is similar to the playground on Veterans Field. It is ADA accessible and geared towards children from 2 to 5 years of age. This is only a conceptual design and colors, climbing areas, etc. are subject to change after this discussion.
Mayor Knudsen questioned the height, and Mr. Rainey said the highest platform is 64 inches high and the umbrella is 8 ft. above the platform for a total height of 14 ft. Mayor Knudsen asked if the structure would inhibit the view from across the street. Mr. Rainey said that 14 ft. is the standard for most playgrounds that have an umbrella. The umbrella helps keep the equipment cooler, which is a benefit for children playing there. The length of the entire area is 73 ft. x 36 ft., including the mulch.
Councilwoman Reynolds asked for clarification regarding the proposed playground area and proposed field. Ms. Mailander said that the field is not being considered at this time, and she wanted to depict the observation dock along with the proposed playground using a conceptual drawing from 2018.
Councilwoman Reynolds questioned the number of parking spaces. Mayor Knudsen said that there are nine spaces at the designated parking lot at the end, and there is parallel parking available along the road. Councilwoman Reynolds asked if entrances were planned and Ms. Bigos responded that there will be individual entrances throughout the park. She is looking at the possibility of installing a split rail fence in the area. Councilwoman Reynolds asked what material the path will be made from. Mr. Rutishauser said is a mixture of rock/flour/stone dust mix that can be traversed in a wheelchair. He explained that the deep grooves in the area are a result of recent rain storms that have added to the maintenance in this area. This is the nature of this material, and they may consider using concrete because of the arduous maintenance requirements. Councilwoman Reynolds suggested using the same material that is used at the High School track. Mr. Rutishauser explained the material used at the High School track is a synthetic material, which is difficult to maintain in the winter. He pointed to the 8 ft. wide concrete sidewalks at Habernickel Park, which are simple to plow during the winter. They could use a snow blower at Kings Pond Park, and he said that there is an asphalt area next to a hard asphalt at the well house that could be continued. Mr. Rutishauser said they are looking at the possibility of installing velocity attenuation devices in the landscaping to break up the water. This is the only option available other than replacing the material. Councilwoman Reynolds said that at the moment she has safety concerns for children trying to use the path due to the conditions at the park. Mr. Rutishauser will look further into these conditions.
Mayor Knudsen asked if the playground is too intrusive. Ms. Bigos said that they have tried to create an area that blends in with the neighborhood and to keep the design simple. She added that there aren’t swings or moving pieces, and all movement will be generated by the children themselves.
Councilwoman Perron asked about the material used in the playscape. Mr. Rainey said that the activity panels are plastic and the ground panels are steel. The rock is impact resistant, and can accommodate 2 to 3 children playing together at one time. There is a piece in the middle of the rock that is bolted into the ground. He added that the rock fit is well with the nature scheme at the park.
Councilwoman Walsh asked about signage advising that there is a pond nearby. Ms. Bigos said she would have to visit the park since this is simply a conceptual plan based on the requirement to meet the needs of the Green Acres diversion. She indicated that the group thought this design would meet the need of the park.
Councilwoman Perron questioned the use of other materials such as wood. Mr. Rainey stated that even though trex material is used as an alternative to wood, plastic is standard in the industry. Plastic slides are safer, last longer, and don’t heat up as quickly. Ms. Bigos pointed out that the iron benches and gazebo are not included in the design, and the dock area will have a railing, which is similar to the playground in Glen Rock. Ms. Mailander noted that this design is the only one that included the playground and the dock. She reiterated that the field and the gazebo were conceptual in 2018.
Mayor Knudsen said she is very satisfied with the design. Councilmembers agreed and Ms. Mailander stated that a bond ordinance for the playground will be introduced in January with adoption in February. The playground has to be completed six months after it is approved by the State House Commission of New Jersey. Mr. Rainey’s company is under State Contract, and a resolution can be done meaning that the playground can go forward. Ms. Mailander stated that the Village would receive credit for replacing the playground.
2.) Accepting Grant – Body-Worn Camera for Police
Ms. Mailander explained that under a new mandate all uniformed law enforcement officers will be required to wear a Body Worn Camera. The Office of the Attorney General has provided grant funding to help support this State-wide mandate. Each department that applied for the grant received $2,038 per camera resulting in a grant of $97,824 for the Village. The grant does not require any matching amount, but will reimburse a portion of the cost of the cameras as the system is purchased and implemented. Ms. Mailander said that the grant must be fully executed within four weeks of receiving the information. Therefore, the deadline to accept the grant is July 22, and the resolution will be approved on Wednesday. Ms. Mailander added that the resolution authorizes the Mayor to sign the grant agreement. There was no discussion on this item.
3.) Accept Donation of Planting of Trees
Ms. Mailander recalled that Mahmoud Hamza appeared at the last Mayor and Council meeting and gave her a check. This check was a donation from the neighbors, friends and members of the Muslim Society of Ridgewood to honor his mother who had passed away as a result of Covid 19. He would like one tree to be planted next to his father’s tree to commemorate his mother. The remainder of the money is to be used to plant trees in the Village Central Business District.
Ms. Mailander said that a resolution has been prepared to accept the donation and he has no application before any Boards or Committees at this time. There was no discussion on this item.
4.) Authorize 2022 Municipal Aid Grant Application – Resurface North Monroe Street
Ms. Mailander stated that the Village is applying for funds under the Municipal Aid Grant application for 2022 to resurface North Monroe Street, from Monte Vista Avenue to West Glen Avenue. A resolution must be approved by the governing body of the municipality submitting the application. The Mayor and Village Council indicated agreement on the resolution.
5.) Review of Parks and Park Projects
Ms. Mailander stated that many park projects are ongoing, and she plans to update the Mayor and Council once a month on the various projects. The park at the Schedler property is dependent upon approval from SHPO.
Ms. Mailander provided an update on the Schedler property and the Zabriskie/Schedler house stating that the soil conservation permit has been renewed by Bergen County. The SHPO application for the berm, trees near the berm, and the fencing at the berm has been submitted to the Village Engineer for his review. This is the first item to be worked on at the Schedler property, and the review will be forwarded from the Village Engineer to SHPO for their review and approval. Ms. Mailander explained that the Village is working with SHPO to avoid going to the Encroachment Board in order to come to a mutually acceptable design for the Schedler property, and SHPO may ask for changes or additional information.
Regarding the house, Ms. Mailander stated that Connolly and Hickey, the historic architects working on the restoration of the interior, have been hired to complete the final phase. There will be a hearing on the Pre-Qualification Regulations for the bidders to be hired to do the work at the August 11, 2021 meeting. Pavers may be used for the driveway and parking areas near the house to make plowing easier during the winter months in order for the Zabriskie/Schedler house to be accessible during all seasons.
Mayor Knudsen asked Mr. Rutishauser when his review would be completed. Mr. Rutishauser said that he hopes to have the review sent electronically to SHPO by Friday. He is hopeful that any changes can be resolved without the Village proposal creating an encroachment requiring a more stringent review from SHPO.
Councilwoman Perron asked for clarification relative to the changes to the plans. Mr. Rutishauser said that a formal application was never made because the Village discovered that the entire site is governed by SHPO, which resulted in adjustments to the designs. SHPO’s vision for the property is that it be historically agricultural in appearance. Mr. Rutishauser asked for guidance from SHPO and completed the design accordingly and he pointed out that this is why pavers are part of the design instead of asphalt.
Councilwoman Walsh questioned why SHPO has the ultimate control. Mr. Rutishauser stated that SHPO has oversite over the entire 7.92 acres, and the Village has to work with them in order to move forward. If the Village were to insist on using asphalt instead of pavers, the plans would then be subject to the encroachment process, which includes a complete review by State Historical Preservation Board. Mr. Rutishauser stated that several sets of drawings have been submitted in order to gauge SHPO’s opinion on the proposal. Ms. Mailander stated that they determined that it was a good idea to separate out the berm, the fencing, and the trees by the berm in order to begin the process. The next step would be the entrance driveway, and the parking lot near the house. It will be some time before the Village can move to the next phase which will include the field.
Councilwoman Walsh stated that this process will be comprised of multiple applications for individual items. Mr. Rutishauser said that he hopes the berm application can be reviewed quickly in order for the Village to move ahead with construction. He added that the site continues to be challenging and he has received concerns regarding security from the Police Department. Mr. Rutishauser stated that SHPO is trying to create a bubble around the house, and any playing field must be buffered or shielded from the house in a manner acceptable to SHPO.
Councilwoman Perron asked when the interior work would begin. Ms. Mailander noted that the first step is adhering to the Pre-Qualification of the bidders, scheduled for August 11th, and when that is complete the Village can prepare specifications and ask for bids. Ms. Mailander reminded everyone that SHPO employees haven’t been working in their offices and they don’t have much access to their files offsite.
6.) Dining Corrals
Ms. Mailander reported that the beautification of the dining corrals which will be cleaned, primed and painted by former art teachers and members of Ridgewood Arts Council done through a template of vines and ferns which will be made in the Ridgewood High School makers space so all designs will be consistent. Mayor Knudsen stated there was confusion about designs which will be reviewed by the Arts Council members.
7. REVIEW OF JULY 14, 2021 PUBLIC MEETING AGENDA
Ms. Mailander stated that the meeting will include Recognition of the retirement of Donna M. Jackson, Deputy Clerk and appointment of Eileen Young as Deputy Village Clerk.
There are no ordinances for introduction or public hearings for Ridgewood Water. Resolutions for Ridgewood Water include: Award Contract for Roof Repairs at Various Ridgewood Water Facilities; Award Contract for 2021 Ford Escape; Award Contract Under State Contract for Water Testing Laboratory (Cabinetry & Countertops); Award Contract Under State Contract for Emergency Generator; Award Contract Under State Contract for Western Star Tandem Axle Dump Truck & Steel Chassis; Award Professional Services Contract for Engineering Services for PFAS Treatment Designs at Various Facilities; Award Professional Services Contract for Public Policy Consultant.
Ordinance for introduction include: Amend Chapter 265 – Vehicles and Traffic – Establish Stop Signs – Hanks Avenue and Gordon Road at Brookside Avenue.
Ordinances for Public Hearing include: Amend Chapter 145 – Fees for Daily Parking Permit Fee; Amend Chapter 265 – Vehicles and Traffic – Establish Stop Signs – Highland Avenue and Grandview Circle at McKinley Place; Repealing Chapter 154 Flood Damage Prevention and Adopt New Chapter 154 Flood Management Regulations.
Resolutions include: Award Contract for Infrared Asphalt Surface repair; Award Contract for Washing Machine and Dryer for Fire Department; Award Contract for the Removal and Replacement of Waste Oil Tank at Fleet Garage; Title 59 Approval and Award Contract for Furnishing, Delivering and Maintenance of Emergency Services Communications Equipment for Police, Fire, and Emergency Services; Award Contract for Crossing Guard Services; Award Contract for Aerial lift Truck for Traffic and Signal; Award Contract Under State Contract for Vehicle Tracking System Software and Additional Vehicle Installation Services; Award Professional Services Contract for Green Acres Appraisers; Award Professional Services Contract for Land Surveying for Green Acres Diversion Issue for Hammond Road, Marlborough Road and 308-2316 South Broad Street; Award Professional Service Contract for Master Plan; Authorize Rebid of Contract for Body Shop Services for Public Works; Authorize Shared Services Agreement for Snowplowing, which is the second year of a two year contract; Title 59 Approval and Request Proposals for Leasing of the Gate House, 1057 Hillcrest Road; Award Lease for 1057 Hillcrest Road – The Gate House; Accept Grant and Authorize Execution of Grant Agreement for Body-Worn Cameras for the Police; Accept Donation for Tree Planting; Accept Donation for Wee Note Collection of Musical Instruments for Children’s Sensory and Butterfly Garden; Authorize 2022 NJDOT Municipal Aid Grant Application for Resurfacing of North Monroe Street; Release of Escrow for 9-27 Franklin Avenue – The Benjamin; Setting Days/Time for Pickleball Play at Glen School and Bellair Courts.
8. COMMENTS FROM THE PUBLIC
Mayor Knudsen stated they again would have comments from the public, and asked anyone wishing to address the Village Council to come forward.
Siobhan Winograd, 274 Ivy Place, stated that she had sent an email to the Mayor and Council regarding hybrid access to Village Council meetings. The points she wrote about remain unaddressed, and she is concerned because the Village Council has stopped this access. Ms. Winograd is the daughter of a handicapped person, and she thought that one of the good things to come out of the pandemic is that handicapped people now have access to the meetings. It appears that the Council is sending a message that they don’t want to hear from the public. Ms. Winograd pointed out that the Ridgewood Board of Education still uses hybrid access as does Bergen County and many other municipalities. Ms. Winograd asked that the Mayor and Council go back to the more progressive hybrid access because it is a unique opportunity to connect with the residents. She added that the Village looks narrow and antiquated and she encouraged this to be changed immediately.
Ms. Winograd stated she was a neighbor of original Broad Street Park and thrilled to see the park being replaced and community agrees. Thinks that Kings Pond is not a good place to install a play structure which lies near water and the accessibility of the walkway which is eroding away and geese leave such a mess. Would rather like to see the money put into Schedler and take advantage of Green Acres sooner than later.
Ms. Winograd also commented on the Park at Kings Pond Park. She had several concerns including the fact that it is anti-environmental, it is large size; and there is a body of water, which is an unattractive nuisance. She asked the Mayor and Council to consider putting the funding into a park at the Schedler property where there is more room. Ms. Winograd pointed out that this location would provide the old Glen School area with a playground that is well overdue. Ms. Winograd said that it will be problematic if something isn’t done at Schedler in the next year.
Rurik Halaby, 374 Evergreen Avenue, asked the Mayor and Council to speak more clearly into the microphones. Mr. Halaby also noted that the televisions that are used to project presentations are inadequate and much too small.
Mr. Halaby recalled that several Councilmembers spoke about “educating” the public. He suggested that a better word to use would be “engaging” the public. He added that the public can better educate the Councilmembers, than Councilmembers educate the public.
Mr. Halaby said that he has recently noticed that at 2:00 A.M. he wakes up because New Jersey Transit trains are blowing their whistles. He asked that the Village Council contact New Jersey Transit to stop this practice in the middle of the night.
Mr. Halaby referred to Councilwoman Walsh’s comment relative to the Schedler property and agreed.
No one else from the public came forward and Mayor Knudsen closed the public comment portion of the meeting.
9. ADJOURNMENT
There being no further business to come before the Village Council, on a motion by Councilwoman Perron, seconded by Councilwoman Walsh, and carried unanimously by voice vote, the meeting was adjourned at 10:41 P.M.
_________________________________ Susan Knudsen Mayor
_________________________________ Eileen Young Village Clerk’s Office
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