20210804 - Village Council Regular Public Work Session Minutes
A REGULAR WORK SESSION OF THE VILLAGE COUNCIL OF THE VILLAGE OF RIDGEWOOD HELD IN THE SYDNEY V. STOLDT, JR. COURT ROOM OF THE RIDGEWOOD VILLAGE HALL, 131 NORTH MAPLE AVENUE, RIDGEWOOD, NEW JERSEY ON AUGUST 4, 2021 AT 7:30 P.M.
- CALL TO ORDER – OPEN PUBLIC MEETINGS ACT – ROLL CALL – FLAG SALUTE
Mayor Knudsen called the meeting to order at 7:30 P.M. and read the Statement of Compliance with the Open Public Meetings Act. At roll call, the following were present: Councilmembers Perron, Reynolds, Sedon, Walsh and Mayor Knudsen. Also present were Heather Mailander, Village Manager/Village Clerk; Eileen Young, Deputy Village Clerk; and Matthew Rogers, Village Attorney.
Mayor Knudsen led those in attendance in the Pledge of Allegiance to the flag and asked for a moment of silence in honor of the American men and women serving in our Armed Forces, as well as those serving as first responders.
- COMMENTS FROM THE PUBLIC
Mayor Knudsen asked if there were any comments or questions from the public.
Linda Scarpa, 569 Northern Parkway, referred to Budget point 6, which was listed under the Discussion portion of tonight’s Agenda. The item amends the salary ordinance for firefighters and fire supervisors. Ms. Scarpa pointed out that this year’s budget did not include the pension, and health benefits contribution paid by the tax payers of Ridgewood. The entire budget for this department is $8 million, and Ms. Scarpa said it is important to add the transparency that taxpayers didn’t receive in the original presentation. She stated that the following payments should be made when discussing the amendments: total pension contribution per firefighter; total health benefit payment made for single coverage per firefighter; total health benefit payment made for family coverage per firefighter; and total contributions made by firefighters where there is a required 30% as per public law. Ms. Scarpa stated that any Councilmember with a relative involved with the Fire Department should recuse themselves from the budget vote.
Ms. Scarpa stated that she took advantage of the opportunity for the remote access system for public comment. This idea was supported by former Councilmembers Hache and Aronsohn, and it has been removed from the Agenda for no apparent reason. Ms. Scarpa pointed out that this is a mistake since the pandemic is not going away, and many people are away on vacation. Taxpayers should be given the opportunity to speak without fear of harassment. She stated that this lack of communication is not helping the community, and improvements need to be made.
Siobhan Cran Winograd, 274 Ivy Place, said that she was disappointed to see that remote access was not on the Agenda. She was also disappointed that all of her emails relative to the status of remote access were ignored. She is advocating for something that the Mayor and Council should be doing. Ms. Winograd said that her father had polio as a child, and before ADA came into effect her family made inaccessible events accessible for her father. She pointed out that the School Board managed to get the entire school population online overnight. The Village IT Department was able to hold Village Council meetings via Zoom, and immediately the Council was able to engage with a large section of the community. Ms. Winograd noted that the failure to continue this practice is shortsighted and offensive to the community.
Ms. Winograd understands that the Mayor and Council receive a lot of emails, and she appreciates the responses she often receives from Councilwoman Perron and Councilwoman Walsh. The Mayor and Council must respond to residents or they will become increasingly frustrated. Ms. Winograd said she is advocating for the obvious, and she asked that the remote access be reinstated.
Mayor Knudsen stated that none of the Councilmembers implemented Zoom meetings during the pandemic. The entire Village Council made the decision along with the Village Manager, and the former Village Council. The Council and the Village Manager have been looking into this further, and the Village Manager will respond further on this subject later in the meeting.
Regarding Ms. Scarpa’s points on the Fire Department, Mayor Knudsen stated she has recused herself from all Fire or Police Department related discussions on the subject of ordinances, and contract negotiations. She noted that she is permitted by law to participate in budget discussions.
3. MANAGER’S REPORT
Ms. Mailander stated that the “Welcome Back to Ridgewood” event will run from now through September 5th, beginning at 10 A.M. on Saturday, and ending at 10 P.M. Sunday in the Central Business District (CBD). The area from North Walnut Street to Broad Street will be closed to vehicular traffic along East Ridgewood Avenue, including the side streets of Oak Street, Prospect Street, and Chestnut Street in order to create a pedestrian plaza. The retail businesses and outdoor dining areas will be moved into the streets and pedestrians can continue to walk on the sidewalks. Ms. Mailander encouraged everyone to come into the Village CBD for a wonderful shopping and dining experience.
Ms. Mailander reported on the “Touch a Truck” event to be held on Saturday, August 21, which involves public safety vehicles. The event will be located on East Ridgewood Avenue at the Oak Street corner from noon to 3:00 P.M. There will be a Follow the Yellow Brick Road theme on Saturday, September 4th.
Ms. Mailander reminded everyone of the Annual Summer Sidewalk Sales, which begins August 5th running through Saturday August 7th. This is a perfect way to find a bargain, and enjoy dining at one of the many restaurants as well.
Ms. Mailander invited everyone to join the partnership of local medical groups at the Kasschau Memorial Shell on Veteran’s Field from 7:30 P.M. to 8:30 P.M. There will be free blood pressure and glucose readings, nutritional education, and COVID testing with surprise giveaways. An American Classics Concerts follows at 8:30 P.M. Ms. Mailander reminded everyone to bring a chair.
Ms. Mailander stated that there would be a senior bus available on Thursday evening August 5th and Thursday evening August 12th. Reservations are necessary. The final performances of the season at the Kasschau Memorial Shell are next Tuesday and Thursday.
Ms. Mailander reminded everyone that Graydon Pool remains open daily and season passes are still available. Details on fees and hours of operation are available on the Ridgewood Parks and Recreation website, or by calling 201-670-5560. Graydon Pool is looking for certified lifeguards since some of the lifeguards are returning to college or high school classes. Graydon Pool will be closed on August 24th and August 30th through September 3rd due to the start of High School classes being scheduled prior to Labor Day. The Village hopes to fill lifeguard vacancies in order to keep the pool open through Labor Day.
Ms. Mailander acknowledged that there has been an inquiry relative to the permitting of public comment through a hybrid model. There has never been a hybrid format, or combination of in-person comments and call in comment format relative to Mayor and Council meetings. Mayor Knudsen has been working with the IT Director for months to determine the costs involved in this type of format. Considerations include having a moderator at every meeting; the cost of integrating the technology involved, new legal ads for the notice of the hybrid meeting; and longer minutes. Ms. Mailander pointed out that any of these items, or combination of these items will involve higher costs for the Village. The discussions are still ongoing, and they will determine how to proceed in the future.
Ms. Mailander noted that Ridgewood Farmers Market is open Sundays from 8:30 A.M. to 2:00 P.M., and is organized by the Ridgewood Chamber of Commerce. The Farmer’s Market is located at the Ridgewood Train Station, and offers Jersey fresh seasonal produce. The market will be open every Sunday through the end of October.
Ms. Mailander spoke about the Children’s Sensory and Butterfly Garden located behind The Stable. The garden recently received a gift of new outdoor musical instruments from the Ridgewood Conservancy for Public Lands. This provides wonderful interactive experience for children of all ages.
Ms. Mailander said that complimentary movies sponsored by the Ridgewood Guild will return to Memorial Park at Van Neste Square every other Wednesday in August beginning at 9 P.M. These movies include Maleficent on August 12th and Tootsie on August 26th. She advised everyone to bring a chair or blanket.
Ms. Mailander indicated that several camps remain available through Ridgewood Recreation including the Art of Camping; Golf Camp; Animation Flicks; Skateboarding Summer Camp; Super Science Mash-Up; Computer Camps; and several others. Details of these camps are available on the Ridgewood Parks and Recreation website at ridgewoodnj.net/recreation.
Ms. Mailander noted that Graydon Pool will show the family movie Little Giants on the beach on Friday, August 6th with a rain date of August 7th. Gates are open at 7:30 P.M. and the movie begins after dusk. Flashlights are recommended along with a chair or blanket. Admission is $5 per person and membership at Graydon Pool is not required in order to attend.
Ms. Mailander announced that Glen Road Hill is now open, and is a one way street going down the hill. Overnight parking in the CBD is open to all Ridgewood residents through December 31st 2021, at the Hudson Street parking garage, second level; the Prospect Street lot; the Cottage Place lot; and the Wilsey Square lot next to the entrance to McMurphys. Parking is allowed from 8:00 P.M. to 8:00 A.M., with the cost per space at $75 for three months, or $150 for six months. Ridgewood Parking permits are also for sale for friends and family members who live in other towns for the remainder of 2021, at the same price. The entire fourth floor of the Hudson Street Garage is available for employees who have CBD employee stickers on their vehicles. Ms. Mailander noted that all non-premium parking permit holders who used to park on the fourth floor may now park on the third floor of the Hudson Street Garage. Twenty-four-hour parking spaces are available to all Ridgewood residents in the parking lot at the train station, and in the Cottage Place lot from now through December 31, 2021, at $335 per vehicle, which will be pro-rated, based on the month of purchase.
Ms. Mailander stated that Music in the Nights sponsored by the Ridgewood Guild continues every Friday through September and is located in the CBD. Ms. Mailander reminded everyone of music and laughter at Memorial Park, Van Neste Square on Saturday nights with comedy acts beginning at 7:30 P.M. Band perform each week at 8:00 P.M, and there will be other performances throughout the pedestrian plaza on Saturdays and Sundays.
Ms. Mailander announced that the Bergen County Utilities Authority is holding their Household Hazardous Waste Disposal on Saturday, August 7th, 9:00 A.M. through 2:00 P.M., at Bergen Community College, located at 400 Paramus Road, in Paramus. Paper shredding, electronics and computers, unwanted medication, and up to four tires can be recycled.
Ms. Mailander noted that Village Council upcoming meetings are broadcast live on the Village website and Channel 34 on FiOS. The meetings are available on YouTube. The upcoming meeting is the Public Meeting on August 11th at 8:00 P.M. There will be Work Session meetings on September 1st and September 22nd at 7:30 P.M., and the Regular Public Meeting on September 8th at 8:00 P.M.
Mayor Knudsen addressed comments regarding the call-in Public Comment. She said that a hybrid meeting was never held by the Village of Ridgewood Mayor and Council. She noted that the Village has been short staffed in the IT department, and certain issues have had to be prioritized over others.
4. VILLAGE COUNCIL REPORTS
Central Business District Advisory Committee: Councilwoman Perron stated that the Central Business District Advisory Committee has not met since the last Village Council meeting, but there will be a meeting tomorrow at 8:30 A.M. via Zoom. The meeting is open to all members of the public. Anyone wishing to attend should contact Councilwoman Perron via email, and she will provide the link. There is a resident vacancy on the Committee and she encouraged those interested to submit the volunteer form, which is on the Village Website under forms, page two.
Chamber of Commerce: Councilwoman Perron said that the Chamber of Commerce has not met since the last Village Council Meeting. They are preparing for the Car Show on September 10, from 6:00 P.M. to 9:00 P.M.
Open Space Committee: Councilwoman Perron reported that the Open Space Committee has not met since the last meeting.
Green Ridgewood: Councilwoman Perron stated that Green Ridgewood meets tomorrow night outdoors, weather permitting, at The Stable at 7:00 P.M. This meeting is open to the public.
Councilwoman Reynolds reported that she has had no committee meetings since the last Council meeting. Councilwoman Walsh also had nothing to report.
Sustainable New Jersey: Councilman Sedon stated he has heard from Sustainable New Jersey on the application. He reported that out of the 465 points that were submitted, the Village received approval on 145 points. They had three priority actions approved, and nine categories of different actions approved. The Village needs 205 points, and is almost two thirds of the way to completion. They have until November to submit additional information and address the comments made. The group will continue to work on this for the remainder of the year.
Master Plan Committee: Mayor Knudsen stated that the Master Plan Committee met with representatives from Heyer, Gruel and NV5 and established an updated plan to complete the process. She announced that the Master Plan Stakeholder Meeting will take place as part of the Planning Board meeting on September 21st at 7:30. She will send a notice to Councilmembers asking them to distribute these details. This is a wonderful opportunity for Stakeholders to listen to the process, and be part of the Master Plan process. She encouraged her colleagues to attend the Master Plan meeting. There will be an optional pre-registration for this meeting in order to communicate with, and gain a better understanding of individuals who are interested in participating in the process moving forward. Mayor Knudsen said that there will be a light Agenda at this Planning Board meeting because the focus will be the Master Plan.
5. DISCUSSION
a. Ridgewood Water
There are no items under Ridgewood Water.
b. Parking
1.) Wayfinding Planning and Design Services
Ms. Mailander stated that Robert Rooney, CFO and Parking Utility Director, has been meeting with THA Consulting, relative to various issues surrounding the garage. Jim Zullo, President of THA Consulting, has worked on signage for various entities including the New Brunswick Parking Authority, the Rahway Parking Authority, and Nexus Properties. Mr. Zullo has submitted a proposal that would provide parking planning, and design services to develop a parking facility wayfinding program in an amount not to exceed $11,900. Ms. Mailander said that Mr. Rooney has consulted with the references as well as Mr. Zullo.
Mr. Rooney stated that when construction of the Hudson Street Garage was ongoing, there had been discussions on how best to direct people to the garage. He recommended putting a plan in place for uniform signage that would contain directions to the various parking lots and to the Garage. Mr. Rooney contacted the references who spoke highly of the process recommended by Mr. Zullo. The references added that drivers expressed a high rate of satisfaction with the ease of locating parking areas in those municipalities.
Mr. Rooney did further research relative to companies who provide this type of service; however, there are none in the area. There are some companies that can provide signage, but they don’t provide a location and design service to aid in sign placement.
Councilwoman Perron said that it wasn’t clear whether this service would include getting the parking information onto Google. She added that it seems expensive when the Village could post signs with “P” and an arrow, which could be just as efficient. Mr. Rooney said that the signs designating parking should be attractive; however, the “P” sign and an arrow may be adequate.
Mayor Knudsen asked if the proposal recommends integrating all of the signage. She asked if signs are required to be a specific color by ordinance or by code. Christopher Rutishauser, Village Engineer, referred to the Manual of Uniformed Traffic Controlled Devices (MUTCD), which governs how signs are prepared and presented to motorists. There are specific colors for regulatory signs, which require a white background and black lettering. Mayor Knudsen said she prefers consistent branding to avoid confusion, which is why she isn’t sure the Village needs to go to this expense.
Councilman Sedon said he tends to agree because downtown Ridgewood is not huge. He would not support the proposal and he said that a “P” and an arrow should be sufficient to direct motorists to the parking garage.
Mayor Knudsen said that she and Councilwoman Perron are part of the “Welcome to Ridgewood Committee”. This committee deals with the closing of streets in Ridgewood to make a pedestrian plaza on weekends. She suggested that a moveable sign would make more sense since it could be placed in different locations on an as needed basis. Ms. Mailander said she would be in touch with the Signal Department to see if they can develop various wayfinding signs from East Ridgewood Avenue, Broad Street, Franklin Avenue and Dayton Street to Prospect Street.
Mayor Knudsen asked if the Central Business District Advisory Committee (CBDAC) had reviewed the proposal. Councilwoman Perron said they have not and Mayor Knudsen said that CBDAC will have a good idea of what people are thinking and where the challenges are. She suggested that CBDAC review the proposal and provide input.
Councilwoman Perron said she recalls seeing parking signs in other towns that are green. Mr. Rutishauser said that green background signs are usually directional signs. The question seems to be whether the Council wants to go forward with the more plain advisory sign, or install signs recommended by THA Consulting.
Mayor Knudsen said she likes the blue background signs for the parking garage, and she encouraged graphic designers to email their sign ideas to Councilwoman Perron. The Village Council will revisit this in the near future.
2.) Two-Wheel Vehicle Parking at Hudson Street Garage
3.) Electric Vehicle Parking at Hudson Street Garage
Ms. Mailander stated that requests have been received for the Village Council to consider allowing overnight parking of electric vehicles on Level 2 of the Hudson Street Garage as well as overnight parking for motorcycles. Mr. Rutishauser indicated that the Hudson Street Garage is attractive for motorcycle parking because the spaces are sheltered from the elements. The Garage has a total of 13 marked motorcycle spaces, and there doesn’t seem to be a demand for these spaces, at this time. Mr. Rutishauser recommended that sale of permits to residents allowing 24/7 parking for motorcycles on Level 2 at an annual cost of $1,500 to $1,800. This permit would guarantee a space for the individual who is in effect buying a 24/7 space.
Ms. Mailander stated that the Hudson Garage has four (4) EV charging spaces on Level 2. The types of chargers in the Garage are slow chargers, and it would take about 8 hours to charge a car at a cost of $4.00 of electricity per charge. Currently those with premium parking permits can park until 12:00 P.M. After 12:00 P.M., or noon anyone can park in the spaces for a maximum of three hours to be paid at the kiosk. If the Village were to allow an EV to park at a charging space 24/7 that space would no longer be available for others to use. Ms. Mailander said that the question for consideration is whether or not to guarantee an EV charging parking space for a permit holder. If so, the cost for this space should be higher than that of a regular parking permit because it provides 24/7 access.
Councilman Sedon said he would support the charge for the motor cycle space, but not the space for electric vehicles since there seems to be a lot of electric vehicles around Ridgewood.
Councilwoman Walsh asked why the chargers are so slow since she knows of charging stations where a Tesla can fully charge in 30 minutes. Mr. Rutishauser stated that these are universal chargers and not high rate chargers specific to one car brand. This universal charger was less expensive to install. Councilman Sedon commented that the chargers are there as a courtesy to those who drive EVs.
Councilwoman Perron calculated what it would cost to operate a charger over 8 hours per day. At a cost of $4 per day for a parking permit, the Village would be losing a lot of money. Mr. Rutishauser said that the Village would have to charge a lot more than the cost of a Ridgewood Premium Parking Permit (RPPP), and a supplement would have to be added to cover a portion of or the entire amount of the charge per day. Mr. Rutishauser said that the question for the Council to debate is whether or not to sell a parking spot specific to one license plate, which can never be used by any other motorist. Councilwoman Perron said that this isn’t a good idea because there are only four spaces available. Mayor Knudsen agreed stating that the taxpayers are assuming the costs; however, she again stated that she supports the proposal for motorcycles.
Village Council members agreed that the number of permits for the 24/7 motorcycle spots should be capped at seven (7), since there are only thirteen (13) spots. Ms. Mailander reviewed the suggestions for pricing, which had been mentioned as between $1,500 to $1,800. She noted that RPPP is $1,300 annually. Councilwoman Reynolds stated that these spaces are not fully locked and covered, therefore she would recommend the lower end of the suggested price range. Ms. Mailander stated that she, Mr. Rooney, Mr. Rutishauser will work on the pricing.
c. Budget
1.) Amend Salary Ordinance – Firefighters and Fire Supervisors
Ms. Mailander stated that the Salary Ordinance will be amended for Firefighters and Fire Supervisors due of flaws found in the calculations. The ordinance will be introduced next week, and adopted in September.
2.) Award Cooperative Purchasing Contract – Street Sweeper – Streets Department
Ms. Mailander stated that the Streets Department is purchasing a new street sweeper to assist in efforts to remain compliant with the New Jersey Department of Environmental Protection (NJDEP) requirements. Funds were allocated in the 2021 Capital Budget, and Ms. Mailander reported that the street sweeper will be purchased through the Educational Services Commission of New Jersey from Timmerman Equipment of Whitehouse, New Jersey, in an amount not to exceed $255,202.70. The Village presently has two street sweepers, one of which is not worth repairing because of rot in the hydraulic tank. Ms. Mailander explained that the material collected inside the vehicle known as the hopper is considered hazardous waste because has it contains oils and other waste. The material is taken to the construction yard where it is disposed of using the proper protocol.
Councilwoman Reynolds explained that the Village has to follow strict rules of State compliance relative to the material that is collected so that it doesn’t seep into the water system carrying debris from the roadway. She asked about the possibility of a smaller sweeper for sidewalks, which is guided by an employee walking behind. She suggested that this smaller sweeper could be considered in the future. Mr. Rutishauser stated that the homeowner is responsible for maintenance and cleaning of the sidewalks. He added that the operator is encased in a cab in the traditional street sweeper. This is safer and Mr. Rutishauser recalled an accident where the street sweeper was hit head on by a motorist. This accident resulted in the early retirement of a Village employee due to medical complications. Mr. Rutishauser stated that the only time property owners are notified relative to sidewalk maintenance is when there is a defect that could result in a tripping hazard, or if they fail to remove ice and snow within the time limits dictated by the ordinance.
Mayor Knudsen stated that there have been concerns regarding the Central Business District resulting in discussions with the Village Manager on how best to encourage business owners to keep the sidewalks clean. Two members of the Welcome to Ridgewood Committee have been given the opportunity to reach out to the landlords before this issued is addressed through enforcement of the ordinance. She agreed that it is prudent to notify property owners annually that they are responsible for sidewalks to the curb. She recently saw garbage outside of a store in the CBD and the Welcome to Ridgewood Committee needs to communicate with business owners relative to the importance of general maintenance including the requirement to maintain properties and keep them free of debris.
Mr. Rogers pointed out that the commercial landowner has a more stringent responsibility to keep the sidewalks tidy. He added that an annual notice should go to the commercial landowner because it could affect certain aspects of Village liability. Mayor Knudsen said she hopes everyone in the CBD cleans up so that all residents and visitors to Ridgewood can enjoy a clean and inviting environment.
3.) Award Cooperative Purchasing Contract – Turf Equipment Lifts – Fleet Services
Ms. Mailander said that the Department of Public Works, Fleet Services Division, is requesting funding for a turf equipment lift to better service and maintain the Village’s landscaping equipment. The lift will be purchased under the Educational Services Commission, New Jersey Cooperative Purchasing from Hoffman Services, Inc. of Newark, in an amount not to exceed $12,150.00. This expenditure was included in the 2021 Capital Budget. There was no discussion on this item.
4.) Award Second Year of Contract – Leaf Collection Services – Public Works
Ms. Mailander recalled that last year the Village received one bid from DTS Trucking of Hawthorne, N.J., in the amount of $105,000, for leaf collection services, for Area B, in the Village. The proposal calls for the service to make three sweeps through Section B, collecting the leaves, and transporting them to the Lakeview Compost Facility. DTS is interested in doing this work for a second year at a price not to exceed $105,000. The funding comes from the 2021 Streets Department Operating Budget.
Ms. Mailander recalled that 2015 was the first year that an outside company assisted the Streets Department in leaf collection at a cost of $64,000. Prices for subsequent years ranged from between $79,800 to $92,460. Mayor Knudsen commented on the increase in price, and Councilman Sedon said that he didn’t think these companies realized how big a job this is.
5.) Award Second Year of Contract – Snow Plowing Services – Public Works
Ms. Mailander stated that when the Village went out to bid for snowplowing services last year only one bid was received from ConQuest Construction. This bid was for hourly rates of various equipment, and services used by the Village. ConQuest Construction is interested in doing the work again for the same price for a second year at a price not to exceed $100,000. The recommendation is to award the work to ConQuest for a second year. There was a mention of leaf removal in the contract; however, Mr. Rutishauser said this could be a carryover from a previous bid when this company was used to collect debris during a bad storm at the end of October 2011.
6.) Award Contract – Tree Removals – Parks Department
Ms. Mailander stated that this project is for tree removal at various locations where Ash trees have been infested by the emerald ash bore. The trees shatter as they become infested. The low bid received is from Dujets Tree Experts, Inc., of Woodland Park, N.J., in the amount of $84,125.00. The funding is in the 2021 Capital Budget, and this bidder has successfully worked for the Village in the past.
Mr. Rutishauser said that the Village continues to find trees that are infected. There was a program earlier in the year to inject a vaccine into trees that seemed viable; however, they are discovering more trees with the disease that are deteriorating and need to be removed. This disease is very similar to Dutch Elm disease, when the wood deteriorates rapidly, and the tree becomes weak and starts to crumble. Councilwoman Reynolds asked about replanting in the removal areas. Mr. Rutishauser said he would consult with the Village’s certified arborist to recommend a species that is not affected by the bark bore. This contract includes the provision of grinding the stump about 8 inches to 10 inches below grade followed by backfilling and seeding. After consulting with the arborist they would check the underwire or no wires overhead condition along with trees recommended by PSE&G.
Upon questioning by Mayor Knudsen, Mr. Rutishauser said that the tree inventory would be updated after the trees are removed. Mayor Knudsen asked if property-owners should be notified about the tree removal so that they understand the reason for removal. Mr. Rutishauser stated that he could ask the Parks Department to consider notifying residents, but it is quite obvious that the majority of the trees need to be removed since they are dead. Many residents have been contacting the Parks Department because of safety concerns such as dropping limbs.
Mayor Knudsen said this will dramatically change the look of the streets. Mr. Rutishauser agreed adding that they will be requesting funding from the Village Council for the planting of new trees. At this time there is not enough money to budget for both tree removal and replanting.
Councilwoman Perron said that there are 45 trees to be removed as per the list; however, only four (4) are identified as ash trees. Mr. Rutishauser explained that those four trees are at Graydon Park and they needed to be clearly identified to avoid having the wrong trees removed. Councilwoman Perron pointed out that 5G is coming, and she questioned whether the telephone poles would take up areas where trees would otherwise be planted. Mr. Rutishauser said it is difficult to say since he is not sure how many poles will be needed for the 5G service, and what spacing is necessary, but this shouldn’t be an impediment to tree planting. Ms. Mailander added that the carriers installing the 5G equipment need to be aware that there were once trees in these locations, and the Village intends to replace these trees.
Mayor Knudsen stated that rather than notifying the individual property-owners, the list could be published on the website, through social media, and an e-notice to make people aware that these trees are scheduled for removal. Ms. Mailander said this could be done. Mr. Rutishauser pointed that these trees are in the public right-of-way, and the Village has no issue with a homeowner making a deal with the tree removal company to remove trees on an individual’s property. He is concerned that a homeowner may attempt to make the Village liable for the illness of their trees because trees in the public right-of-way are sick and being removed by the Village.
Mr. Rogers advised that wording is key, and the Village has to be fact specific. He is available to advise Mr. Rutishauser if clarification is needed.
7.) Amend Resolution for Award of Professional Services – Master Plan
Ms. Mailander stated that the Village Council adopted a resolution to award a professional services contract to Heyer, Gruel & Associates to update the Master Plan in an amount to exceed $110,000. This will be increased to $130,000.
Mayor Knudsen explained that Heyer, Gruel initially submitted their proposal. The Conservancy was to prepare their section, and one of the members of the Historic Preservation Committee (HPC) was preparing that portion. Heyer, Gruel will take the data from the Conservancy, as well as the HPC member, and integrate this information into their report. Mayor Knudsen miscalculated the cost, because she didn’t include the additional work of integrating the information and recommendations into the Master Plan report. In addition, Heyer, Gruel will be collecting and updating the NV5 documents and websites. Mayor Knudsen added that this funding was calculated some time ago.
8.) Award Cooperative Purchasing Contracts – Police Vehicles
Ms. Mailander stated that the cost of these vehicles was included in the 2021 Capital Budget. The vehicles include a 2022 Chevrolet Tahoe from Mall Chevrolet in Cherry Hill, N.J. Mall Chevrolet is a participant in the Educational Service Co-op of New Jersey. The cost of the vehicle is $39,548.13, and it will replace the 2015 Patrol Lieutenant’s vehicle, which is being moved to the Detective Bureau. The black 2013 Ford Explorer will be retired from service because it has too many underlying issues, as well as 85,800 miles.
Ms. Mailander said that the other vehicle being purchased is a 2021 Ford F-250. This vehicle will replace the current 2015 F-150 pick-up, which can no longer pull Village trailers. The purchase is under State Contract from Route 23 Auto Mall in Butler, N.J. The current pick-up will be moved to the Signal Department. It currently has 14,800 miles and 7,900 hours. The vehicles normally run into costly mechanical issues at this point and they are getting near the end of their life cycles as emergency response vehicles. The vehicles can be used safely for the next few years in other non-emergency Village Departments.
Councilwoman Perron questioned the need for the replacement of the 2015 Ford F-150, which seems to have low mileage at 14,800. Mr. Rutishauser said it is used mostly for traffic detail at construction sites where the motor constantly runs to keep the lights flashing visibility. She asked how the hours are calculated and Mr. Rutishauser stated that many vehicles have hour meters, which can better gauge necessary service for the vehicle.
9.) Award Lease – Ford Explorer – Health Department
Ms. Mailander stated that this lease through Enterprise Fleet Management for a 2021 Ford Explorer, which was approved in the 2021 Capital Budget. The Health Department has four staff members who need vehicles, and this lease will increase the department fleet to three cars. The lease includes maintenance, and will cost $662.91 per month for sixty months.
Ms. Mailander noted that the new staff includes the Vulnerable Population Outreach Coordinator, and the COVID Generalist, which are both grant funded positions. The car will assist with transportation for outreach, and various events within the community.
Councilwoman Perron questioned whether an SUV was necessary for the Health Department. Ms. Mailander replied that an SUV is necessary because the Vulnerable Population Outreach Coordinator has transported items to Social Services, and they bring tables and other large items to various events. The Health Department is sponsoring a vaccine for children event in the Graydon Pool Parking Lot in the near future, and some materials will have taken to that site. She added that Registered Environmental Health Specialist would use a car when conducting her inspections.
d. Policy
1.) Opposition to Passaic Valley Sewerage Commission Gas-Fired Power Plant
Ms. Mailander stated that the Food and Water Watch Coalition of New Jersey wrote to the Village Council concerning the Passaic Valley Sewerage Commission’s proposal to build, and operate a new fracked gas-fired power plant at their sewage treatment facility in Newark. The Coalition states that Newark residents, and those in surrounding communities have been burdened with an overwhelming number of hazardous, and polluting facilities. The dirty energy proposal is quickly moving forward, and the frack gas generators are supposed to be used on a standby basis. These generators are exceptionally polluting because they release more pollutants into the air because they start and stop more often. The pollutants are known to cause respiratory problems as well as shortness of breath, heart attacks, premature death, etc.
Ms. Mailander noted that the Passaic Valley Sewerage Commission has not explored using a renewable energy based power source to meet their resiliency needs. The Food and Water Watch Coalition of New Jersey is asking concerned municipalities to pass a resolution opposing the gas fired power plant and to call on Governor Murphy to direct PVSC to redesign the project using a renewable energy-based power source.
Mayor Knudsen asked what would happen if PVSC didn’t have this standby system. Mr. Rutishauser explained that the standby system takes over when the grid has overload on high heat and humidity days. This helps to ameliorate the energy drain on the power grid. Mayor Knudsen asked if people would be at risk without this backup mechanism. Mr. Rutishauser explained that the Village has a 500 kilowatt generator at the Water Pollution facility that would take over in order to run the plant, and the treatment process if there was a drain on electricity. Although this has never occurred the Village does have the capacity to continue running the treatment plant at the Water Pollution facility.
Mayor Knudsen questioned why this facility isn’t in compliance with the Environmental Justice Law signed by Governor Murphy in the summer of 2020. Ms. Mailander explained that the letter says that Governor Murphy hasn’t taken any action to stop it although the facility should comply with this law, which is why this group is asking for the supporting resolution.
Mr. Rogers said that there is a draft resolution provided asking for reconsideration of a more renewable backup system that doesn’t jeopardize the safety and health of the people in the area. The Village Council could consider modifying the proposed resolution to better suit their needs and beliefs. Councilwoman Perron said that the group is suggesting an alternative such as a hybrid micro grid system. The group points out that the pollution problem is a result of the system starting and stopping, and the system is not a problem when it is running. She supports the idea of alternative energy, or renewable energy, so that they can accomplish the goals contained in the New Jersey Master Plan, and comply with the New Jersey Energy Act. The problem with this resolution is that the footnotes can be overstated, and confusing due to the wording. She would suggest a more general resolution than what is recommended. Mayor Knudsen said the footnotes contradict the document, and she suggested further consideration of this issue.
2.) Authorization of Eminent Domain
Mr. Rogers explained that the Village is interested in taking ownership of the Town Garage property. In order to move forward, the adoption of an ordinance would be required authorizing the acquisition of certain real property within the Village. This ordinance identifies the property, and addresses the fact that the Council is authorizing the acquisition of the property, which is the first legal step in the process. The Council would use the property for a public purpose, and begin the process of eminent domain as permitted in the State.
Mayor Knudsen explained that the Village Council is looking for a location for a park, and are considering the Town Garage property. Mayor Knudsen and Councilwoman Perron are working on what they think is a wonderful opportunity to enhance the Franklin Avenue streetscape.
Councilwoman Perron said that a park is the best use of property because it serves a great number of people at little cost. The creation of a park would mean less density downtown. She added that something should be done with this derelict property, and the creation of a park will take vision and much hard work. Councilwoman Reynolds indicated her support and Mayor Knudsen said that this is an opportunity to reimagine what the space could look like since the Village owns the adjacent Walnut Street parking lot.
Mr. Rogers referred to the ordinance stating that in order to simplify the process the Village will first try to negotiate a purchase agreement with the property owner. If the Village is unable to negotiate a proper price this ordinance authorizes further to be taken, which could include condemnation, and eminent domain. The idea is to use the property for a public purpose in the quickest and most efficient manner possible.
3.) Reinstatement of State and Local Tax Deduction
Ms. Mailander stated that Mayor Keith Kazmark of Woodland Park is asking for a resolution of support for the reinstatement of the State and Local Tax Deduction also known as SALT. He believes local official need to show support to those in the U.S. Congress and the U.S. Senate who are working to restore this deduction.
Mayor Knudsen stated that Congressman Gottheimer has been working hard on this since his election, and she hopes this resolution would have a positive impact. Councilwoman Perron pointed out that the entire tax system was overhauled in 2017, including the tax brackets. She questioned whether restoring the deduction would be problematic since at some point municipalities may no longer receive money from the State. She questioned whether the federal deficit would be affected.
Mayor Knudsen said she has spoken to Congressman Gottheimer on this topic and they both agree that the $10,000 cap on the SALT deduction is unfair because of the high tax rate in New Jersey. It is not a balanced or fair approach, and Congressman Gottheimer is suggesting a more fair approach such as a 65% SALT deduction for everyone. Councilwoman Perron said she would not vote in favor of this because there is too much to understand. Councilwoman Walsh pointed out that this only affects property owners and a renter doesn’t receive any benefit of a property write-off. She agreed that it is a bigger discussion because the tax liability of each individual household is based on their income and expenses.
Mayor Knudsen stated that this has impacted middle income property owners in Ridgewood who are paying more in the long run without this deduction. Councilman Sedon noted that renters do pay taxes indirectly because it is factored into the cost of rent. He said he supports this resolution. Councilwoman Reynolds said she supports the resolution, and this is one reason why so many people are leaving New Jersey because it is inequitable. Ms. Mailander will have the resolution on the next Agenda.
4.) Rescind Resolution #21-240 and Replace – The Valley Hospital Redevelopment
Ms. Mailander explained that there had been a resolution relative to Valley Hospital, which indicated that there was a condemnation redevelopment area. The resolution should have read that the area is a non-condemnation redevelopment area. A separate resolution will rescind the resolution of adoption as a condemnation redevelopment area.
d. Operations
1.) 2022 Village Council Meeting Dates
Ms. Mailander presented the Village Council meeting dates for 2022. She stated that meeting dates are generally on Wednesdays unless there is a holiday. Work sessions are on the first and fourth Wednesday at 7:30 P.M. and Regular Public Meetings are on the second Wednesday at 8:00 P.M., including a 7:30 P.M. Special Public Meeting, which is an Agenda review meeting. The exception for 2022 is October 5th, which is the final night of Yom Kippur. Ms. Mailander recommends that this date be moved to Monday, October 3rd.
Councilmembers were in agreement with the recommended dates. Ms. Mailander stated that Coffee with the Council is scheduled for the weekend after Labor Day, or September 10th, 2022. This year Coffee with the Council is scheduled for September 18th from 10 A.M. until 12:00 P.M., rather than September 11th. This event was not held last year due to COVID 19. Reminders will go out to new residents to Ridgewood within the past two years.
2.) CarePlus Endorsement to Include Project Name
Ms. Mailander recalled that the Village Council endorsed the Community Block Grant for an air filtration system upgrade at two group homes in Ridgewood. Unfortunately, the resolution that was adopted did not contain the project name. This project covers residential services COVID-19 response, and this must be noted in the resolution, which will make CarePlus eligible for the Community Development Block grant.
3.) Authority to Appoint Temporary Members to Zoning Board of Adjustment
Mr. Rogers stated that the Zoning Board of Adjustment does not have an adequate number of members to form a quorum for a number of upcoming use variances. A seven (7) member board can go forward with four (4) members for a regular application. In the case of a use variance a super majority of five (5) members must be present. Mr. Rogers explained that the Municipal Land Use Law (MLUL) requires the Council appoint members of the Planning Board to fill vacancies in the Zoning Board when a quorum is necessary to hear an application. Once an application is filed and deemed complete, the Zoning Board must provide a hearing and render a decision within a statutory time period. He reiterated that the Council could appoint as many members of the Planning Board as needed to reach the minimum for a quorum. According to the Statute the member selected must be the longest continually serving member of the Planning Board, Class IV. Mr. Rogers said that this resolution will authorize the Council to make that appointment for the Zoning Board for specific applications on a temporary basis.
Mayor Knudsen stated that there are two openings on the Board of Adjustment. The longest serving Class VI member is Chairman Richard Joel followed by Debbie Patire who is the next longest serving Class IV member. This will require Mr. Joel and Ms. Patire to attend a meeting every Tuesday night because they would be serving on two Boards. Mr. Rogers said every Tuesday night will depend on whether or not it is a use variance application, or application that is carried. Mayor Knudsen spoke with the two members who have agreed to serve.
Mayor Knudsen noted that the resolution does not specifically name the two members of the Planning Board who will be serving on the Zoning Board. She asked if this was necessary and Mr. Rogers said it was not unless the Village Council requires this.
Councilwoman Perron questioned the number of use variance applications. Mr. Rutishauser stated that the Zoning Board has been receiving more complex applications than it would normally hear, and Bruce Whitaker, the Planning Board attorney, indicates there are two or three anticipated.
Councilwoman Walsh asked why the Zoning Board did not have adequate membership. Mayor Knudsen stated that one of the Zoning Board members went to the Planning Board, and another resigned. She noted that quite frequently members have to recuse themselves depending on the professionals involved in the application, and the property location. Mr. Rogers reiterated that it is the obligation of the Mayor and Council to provide the applicants with a hearing, and this is what is being done. Mr. Rogers will communicate with Mr. Whitaker on upcoming applications.
4.) Authorize Agreement with NJDOT – Safe Routes to School
Ms. Mailander explained that this resolution will approve and authorize the execution of the Federal Aid Agreement with the NJDOT for the Safe Routes to School project. Councilwoman Walsh said she lives in close proximity to one of the intersections and she received the notice from the Village. Mr. Rutishauser said that there would be a Public Hearing on the agreement on August 12th at this location.
6. REVIEW OF AUGUST 11, 2021 REGULAR PUBLIC MEETING AGENDA
Ms. Mailander stated that the meeting will include two proclamations declaring September Ovarian Cancer Awareness Month and declaring September National Preparedness Month.
There is a Public Hearing for the adoption of prequalification regulations for general restoration contractors which will apply to the anticipated bid for the Interior Restoration of the Zabriskie-Schedler House.
There are no Ordinances for introduction, public hearings or resolutions for Ridgewood Water.
Ordinance for introduction include: Amending Chapter 265 – Vehicles and Traffic – Establish Stop Signs – Hanks Avenue and Gordon Road at Brookside Avenue.
Ordinances for Public Hearing include: Amend Firefighters and Fire Superior Officers Salary Ordinance and Amend Chapter 265 –Vehicles and Traffic for Motorcycle Parking at Hudson Street Garage.
Ordinance for Public Hearing is Amending Chapter 265 – Vehicles and Traffic to Establish Stop Signs at Hanks Avenue and Gordon Road at Brookside Avenue.
Resolutions include: Title 59 Approval and Award Contract for Leaf Collection Services; Title 59 Approval and Award Contract for Snowplowing Services; Title 59 Approval and Award Contract for Tree Removal Services; Award Contract Under State Contract for 2021 Ford F-250 for Police Department; Award Contract Under State Contract for the Lease of the 2021 Ford Explorer for the Health Department; Award Contract Under Educational Services Commission of New Jersey Cooperative Purchasing Contract for the Street Sweeper for the Streets Department; Award Contract Under Educational Services Commission of New Jersey Cooperative Purchasing Contract for the Turf Equipment Lift for Fleet Services; Award for Professional Services Contract for the Master Plan; Authorizing Shared Services Agreement for the Disposal of Dewatered Sludge – this is year two of a three year agreement; Authorization of Eminent Domain; Urging Reinstatement of State and Local Tax Deduction; Amending Resolution for Endorsement of Community Development Block Grant for Care Plus; Appoint Zoning Board of Adjustment Members on a Temporary Basis; Rescinding Resolution 21-240 – Professional Services Contract and Direct Planning Board to do a Study for the Valley Hospital Property; Awarding Professional Services Contract and Directing the Planning Board to do a Study for the Valley Hospital Property; Approve and Authorize Execution of Agreement with NJDOT for the Safe Routes to School Grant.
Councilwoman Walsh asked that the Eminent Domain resolution be removed from the Consent Agenda. Councilwoman Perron requested that the resolution on the SALT deduction be removed from the Consent Agenda also.
7. COMMENTS FROM THE PUBLIC
Mayor Knudsen stated they again would have comments from the public, and asked anyone wishing to address the Village Council to come forward. No one from the public came forward at this time.
8. RESOLUTION TO GO INTO CLOSED SESSION
Ms. Young read Resolution #21-243 to go into Closed Session as follows:
9. ADJOURNMENT
There being no further business to come before the Village Council, on a motion by Councilwoman Perron, seconded by Councilman Sedon, and carried unanimously by voice vote, the meeting was adjourned at 9:22 P.M.
_________________________________ Susan Knudsen Mayor
_________________________________ Eileen Young Deputy Village Clerk
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