20211006 - Village Council Public Workshop Minutes
A REGULAR WORK SESSION OF THE VILLAGE COUNCIL OF THE VILLAGE OF RIDGEWOOD HELD IN THE SYDNEY V. STOLDT, JR. COURT ROOM OF THE RIDGEWOOD VILLAGE HALL, 131 NORTH MAPLE AVENUE, RIDGEWOOD, NEW JERSEY ON OCTOBER 6, 2021, AT 7:30 P.M.
- CALL TO ORDER – OPEN PUBLIC MEETINGS ACT – ROLL CALL – FLAG SALUTE
Mayor Knudsen called the meeting to order at 7:33 P.M. and read the Statement of Compliance with the Open Public Meetings Act. At roll call, the following were present: Councilmembers Perron, Reynolds, Sedon, and Mayor Knudsen. Also present were Heather Mailander, Village Manager/Village Clerk; Eileen Young, Deputy Village Clerk; and Matthew Rogers, Village Attorney.
Mayor Knudsen led those in attendance in the Pledge of Allegiance to the flag and asked for a moment of silence in honor of the American men and women serving in our Armed Forces, as well as those serving as first responders.
Mayor Knudsen welcomed Jung Lee of Lee Acupuncture and Herb Clinic at 172 Franklin Avenue, a new business in the Village. Ms. Lee introduced herself as an acupuncturist and herbalist and stated that she believes that integrated medicine is the future.
- COMMENTS FROM THE PUBLIC
Mayor Knudsen asked if there were any comments or questions from the public.
Linda Scarpa, 569 Northern Parkway, addressed the topic of hybrid meetings. She supports hybrid meetings for the following reasons: autonomy for taxpayers; and convenience for working families, the elderly, and people with disabilities. She noted another reason for hybrid meetings is to avoid bullying since people won’t necessarily recognize your face. Ms. Scarpa stated that the Board of Education seems to have the money to fund hybrid meetings and the Village Council should find the necessary funding. Ms. Scarpa said she has not heard any Village residents say that they are opposed to the hybrid model.
Erin Taddei, 419 Bogert Avenue, said that she found the courage to come forward during a hybrid meeting to talk about the fact that she faced cyber bullying by a Planning Board member. She had asked that the Village Council adopt a social media policy which was eventually done. The individual who bullied Ms. Taddei is now seeking a seat on the Village Council and has the support of some of the Village Council members. This is very disconcerting, and these Councilmembers are sending a strong message to Village residents. Ms. Taddei was attacked over her appearance and threatened with harm by a hitman. She urged everyone to remember this bullying when voting for a new Councilmember.
Ari Goldberg, 225 Paramus Road, said he joined Graydon Pool this summer and was disappointed that the pool was closed in mid-August because lifeguards that were hired couldn’t work for the entire season. Mr. Goldberg knew of several Phys-Ed teachers who applied for lifeguard positions and who could work for the entire summer; however, they were never interviewed. The River Edge and Paramus municipal pools did not run out of lifeguards. Mr. Goldberg tried to speak to the manager; however, the manager never seemed to be present. He sent an email to the Head of the Parks and Recreation Department with no response. Mr. Goldberg indicated his disappointment with this department and the management of Graydon Pool.
Siobhan Cran Winograd, 274 Ivy Place, recalled that at the last meeting a Councilmember said they would welcome brilliant ideas from the public. People who are unable to attend this meeting in person submitted their ideas for Ms. Winograd to bring to this Council meeting. The suggestions are as follows:
- The Village Council should create a flood commission to address the water problem.
- The Village Council should create an economic commission to study the future use of the Schedler House to ensure that it does not become a drain on Village finances.
- The Village Council should criticize people’s ideas and not the individuals.
- The Village Council should take meaningful steps to address sidewalk cut outs particularly on County roads.
- The Village Council should print, take and promote the Day One Initiative to Bullying and partner with the Tyler Clemente Commission.
- The Village Council should be truthful, honest and kind and address people’s merits and address the issues that are raised.
- Village Councilmembers should respond and place Pride on the 2022 calendar.
- The Village Council should restore hybrid meetings and should be open and inclusive and should receive written comments.
Walter Cox, 279 Bellair Road, said he has been on the Board of the Maroons Soccer Club and the Ridgewood Soccer Association. He has worked closely with Nancy Bigos and Matt Andruela of the Parks Department and knows of the recovery efforts as a result of Hurricane Ida. He asked to reopen Maple and Veterans Field and said that if these problems are not addressed it could be difficult for a Spring season in 2022. Mr. Cox was concerned about damage to Veterans Field as a result of overuse.
Jim Reynolds, 550 Wyndemere Road, said that as of October 11th, he has been married for 35 years to Councilwoman Reynolds. They have lived in Ridgewood during that time and raised three sons. He asked Councilwoman Reynolds for another 35 years together and she agreed.
Mayor Knudsen encouraged residents to directly email the Village Council because this opens a dialogue with the individual making the recommendations. She addressed Mr. Goldberg and said they are looking into the problems at Graydon Pool to make sure they are not repeated next summer She said that bullying in Ridgewood on Facebook and other platforms is terrible and it needs to stop. She has witnessed the bullying firsthand and asked everyone to think about their behavior and how people treat each other in the community. Mayor Knudsen noted that people can agree to disagree respectfully.
3. MANAGER’S REPORT
Ms. Mailander provided an update on the Zabriskie-Schedler house and stated that the bid documents for the completion of the landscaping attenuation berm along the west edge of the Schedler property has been advertised with receipt of bids on October 27th. The work consists of rough and fine grading of the earth berm, planting of 160 six ft. tall blue spruce trees on top of the berm and at its base, installation of a water main and three fire hydrants, an irrigation system to keep the plantings alive, fire protection of the historic house, installation of boulders along the Route 17 side, replacement of guide railing along Route 17 northbound and installation of fence with interior mesh. A historical archeologist will oversee any excavation work on site. A determination will be made relative to connecting internet access to the Village’s fiber optic network for communication, fire intrusion, alarms, cameras, etc.
Ms. Mailander said that the Village has been notified by the New Jersey Historic Preservation Trust that they will provide a grant of $499,156.00 for the restoration and rehabilitation of the interior of the Zabriskie-Schedler house. Ms. Mailander thanked Margaret Hickey of Connolly Hickey Historic Architects for her guidance in preparing the grant application. After next week’s approval of the September 8th public meeting minutes on the hearing for the prequalification regulations, the historic architects will proceed with the next steps in the process relative to bid specifications.
Ms. Mailander referred to the upcoming election and pointed out that political signs can only be placed on private property, which excludes the planting strips. The signs cannot become a public nuisance littering the streets and sidewalks, and they must be removed immediately following the election. Ms. Mailander said that all registered voters should have received information from the County relative to early voting. In person early voting is available from October 23rd to October 31st at any of the early bird locations in Bergen County. There will be e-poll books, which is a change for this year. The final date for voter registration is October 12th by 9:00 P.M. and the Village Clerk will register last minute voters from 4:30 P.M. to 9:00 P.M. in the library lobby.
Ms. Mainlander announced that the League of Women Voters will be holding two Candidate Forums. The first is scheduled on Thursday, October 14th at 7:30 P.M., at the Ridgewood Education Center for the Board of Education members. The incumbents Sheila Brogan, Christopher Kaufman and Hyun Ju Kwak are up for re-election. Susan Madison and Mohammed Mahmood are also running, and the election will be for three available spots for three-year terms. Ms. Mailander noted another forum to be held on Wednesday October 20th at 7:30 P.M., in the Court Room at Village Hall for the Village Council term vacated by Councilwoman Bernadette Walsh. Melanie Hooban and Paul Vagianos are running for this three-year term. The Village Council forum is being televised on Fios Channel 33, and the Board of Education forum is being televised on Fios Channel 34.
Ms. Mailander stated that the Ridgewood Farmer’s Market, organized by the Ridgewood Chamber of Commerce, continues on Sundays from 8:30 A.M. until 2:00 P.M. The Market is located at the Ridgewood Train Station Parking lot, and has been extended into November, weather permitting.
Ms. Mailander said that Access Ridgewood 21 Senior Workshop, “Preparing For Your Health” is scheduled for Friday, October 8th at the Annie Zusy Youth Center at Ridgewood Village Hall. There is no fee but registration is required at ridgewoodnj.net/communitypass or in person at The Stable.
Ms. Mailander noted the Ridgewood Sale Days sponsored by the Ridgewood Chamber of Commerce will be held on October 7th, 8th and 9th and will feature end of season summer sales. Sales will be held indoors in the event of inclement weather. The Moms Club will hold an arts and crafts activity fair for young children at Memorial Park at Van Neste Square on Saturday, October 9th.
Ms. Mailander said that everyone is invited to the Westside Oktoberfest on October 9th and 10th beginning at noon in the McMurphys area parking lot. The festivities include a hayride and scarecrow decorating contest, a beer garden at McMurphy’s, and music into the night.
Ms. Mailander reported that the annual leaf placement yellow card has been sent to all Village homes. Leaf placement will begin on October 18th in Area B. The dates on the yellow card are for leaf placement only and a pickup crew will come through the area only after the expiration of the leaf placement dates. She advised not to place leaves out after the date specified but wait the for next leaf placement date to put out additional leaves.
Ms. Mailander announced that the coffee concession at the Train Station has reopened and is eager to serve commuters.
Ms. Mailander said that the Chamber of Commerce will present a Halloween Parade for children and parents on Saturday, October 30th, from 11 A.M. to 2:00 P.M., weather permitting at Memorial Park at Van Neste Square.
Ms. Mailander stated that a listing of Fall recreation programs and health offerings for those 55 and over went out to residents. There is information on how to sign up for tennis and pickleball programs. Most of the programs are held in the Community Center in the lower level of Village Hall.
Ms. Mailander stated that Green Ridgewood is sponsoring a packing styrofoam collection drive on Saturday, October 16th, at the Graydon Pool parking lot from 10:00 A.M. to 1:00 P.M., or until the truck gets full. The rain date is October 23rd.
Ms. Mailander noted that the Village is sponsoring a free mobile shredding event on Saturday, November 6th, at the Graydon Pool parking lot, from 9:00 A.M. until 12:30 P.M., or until the truck gets full. This event is rain or shine. Documents will be securely shredded. Plastic bags and binder clips must be removed, and the limit is four file boxes per car.
Ms. Mailander stated that all Village offices will be closed on Monday October 11th in observance of Columbus Day. There will be no garbage or recycling pick up that day and the Recycling Center will be closed. The Village calendar notes alternate dates for garbage pickup for that week.
Ms. Mailander listed the following Village Council meeting dates as follows: October 13th is the Village Council Public Meeting at 8:00 P.M. October 27th, November 3rd, and December 1st are Village Council Work Sessions beginning at 7:30; and November 10th is a Village Council Public Meeting beginning at 8:00 P.M.
Mayor Knudsen asked if notices had gone out to residents living along the route of the hayride because this had been a problem last year. Ms. Mailander will check into this.
4. VILLAGE COUNCIL REPORTS
Open Space Committee: Councilwoman Perron reported that the Open Space Committee discussed the possible acquisition of the Town Garage property at 120 Franklin Avenue for the purpose of creating a park. Some members expressed their concerns; but the general consensus was in favor of acquisition.
Councilwoman Perron thanked the Ridgewood AM Rotary Club for the Trail Maintenance Event on Saturday. The volunteers laid 100 cubic yards of wood chips to refurbish the trail around the pond and they were assisted by Project Interac students. She thanked Vic DeCarlo and Scot Dellheim, two Parks Department employees, who were a great help.
Come Together Ridgewood: Councilman Sedon stated that the Ridgewood Arts Council had worked on this successful event. He thanked the Village Manager, Mayor and Council, Village employees, the Ridgewood Arts Council, Dana Glazer, and Sherry Frank for all of their efforts. Frank Delvecchio, Arts Council Member, did a fantastic job of fundraising and constructed the stage. Councilman Sedon thanked Jeremy Pirelli, from the Village Signal Department, who helped him dismantle the stage after the event.
Mayor Knudsen said this was an extremely successful event and it should be used as a template for future events.
Councilwoman Reynolds thanked everyone involved in the grant application for the Schedler property.
Planning Board: Councilwoman Reynolds reported that the application for 315 West Glen Avenue continued yesterday evening and she expects a conclusion on November 2nd.
Regarding Valley Hospital, Councilwoman Reynolds reported on a 2016 settlement agreement requiring that Ridgewood rezone the “H” zone to permit what currently exists on the site at the moment. The Village Planner, Beth McManus, is crafting an ordinance to comply with this agreement. The Village Council will discuss the ordinance this evening and it will go back to the Planning Board on October 19th followed by a Council introduction on October 27th, with a Public Hearing and adoption anticipated on December 8th.
Councilwoman Reynolds spoke about a settlement agreement with Fair Share Housing in 2018, requiring an investigation by the Planning Board to determine whether or not the property may be designated as an area in need of redevelopment. If this is the case, the Village Council will authorize preparation of a Redevelopment Plan to establish development goals and objectives. This redevelopment plan will only come into play if the property is no longer owned by Valley Hospital.
Councilwoman Reynolds stated that the Planning Board discussed a proposed ordinance to amend Chapter 190 of the Village Code authorizing and engaging electric vehicle supply services equipment or EVSE and make ready parking spaces. This is the pre-wiring of the electrical infrastructure at a parking space to facilitate the future installation of EVSE. The State will be requiring compliance relative to parking spaces, which will result in 15% of the parking spaces being EVSE within six years. The State is also requiring that only electric vehicles be allowed to park in those spaces and only when they are physically charging. Councilwoman Reynolds described the three different types of EVSE having three separate costs and said that everyone will be hearing a lot about this in the future.
Councilwoman Reynolds announced that the next Planning Board Meeting is on October 19th and is the second outreach session for the Master Plan.
Access Ridgewood 21: Mayor Knudsen announced the virtual event this weekend for the special needs community everyone is invited to join. Agenda items include: The Seeing Eye Dog Educational Program; Marlene Pillow Concert; Access Fashion Show; Ridgewood Sharing the Arts; Friends of Friends Church; etc. She encouraged everyone to visit ridgewoodlibrary.org/accessweekend for a full schedule of events and to join in this amazing weekend.
5. DISCUSSION
a. Budget
1.) Refurbishment of Tree Wells and Planting of Tree in Central Business District
Ms. Mailander stated that the Ridgewood Shade Tree Commission and Parks and Recreation Department have indicated a need to refurbish the tree wells in the Central Business District. The first area to be done will be East Ridgewood Avenue starting at Maple Avenue and continuing to Cottage Place. This will include the removal of eleven trees and twenty-two stumps. Also included will be the removal and disposing of all debris and the excavation of twenty-two planting wells. Each tree well will be filled with a mixture of topsoil, sand, and compost. Twenty-two replacement trees at 2.5” caliper will be installed, fertilized, mulched, staked and gator bagged. Each tree well will have two, four-inch perforated plastic pipes installed to a depth of thirty inches for watering.
Ms. Mailander said that three quotes have been received with the lowest quote being in an amount not to exceed $23,727.27 from Tode Landscaping Contractors in Midland Park. The Parks Department has had previous experience with this contractor. Funding is from a previously adopted capital ordinance.
Mayor Knudsen referred to the quote stating that it includes twenty-two Trident Maple trees. She has learned that trees of all the same species should not be used in the event that they all become diseased. She asked for more details about the structured soil.
Carolyn Jacoby, 160 Godwin Avenue, member of the Ridgewood Shade Tree Commission, explained that the Trident Maples are only used as an example and Declan Madden, Village Arborist, is considering five or six varieties of trees. The soil will be refurbished to promote growth. Ms. Jacoby pointed out that the current soil in the tree wells is construction debris. Everything in the tree wells will be removed and replaced by topsoil, sand and compost for optimum growth conditions.
Mayor Knudsen questioned the timeline for completion. Ms. Jacoby said she hopes the planting will be done by Thanksgiving; however, if not, she expects completion before the Christmas tree lighting.
Councilwoman Reynolds questioned who would be responsible for watering the trees. Ms. Jacoby said that this will be discussed at the Shade Tree Commission meeting next week. She will consult with Nancy Bigos as well because the proper watering program will determine the survival of these trees. Trees need about an inch and a half of water a week and having the perforated pipe and the gator bags filled weekly should be sufficient. Councilwoman Reynolds pointed out that Tode Landscaping indicated that the trees are not guaranteed if there is no irrigation system. Ms. Jacoby responded that the gator bags are a type of irrigation system.
Councilwoman Perron asked if the Shade Tree Commission has come up with an overall plan for the entire town. Ms. Jacoby said that the Shade Tree Commission hopes to work with the people working on the Master Plan since trees are an important component. She added that with the proper maintenance the right tree can survive in the Central Business District (CBD) and will make a huge difference in the environment and in the temperature.
Councilwoman Perron said it is her understanding that the Village Arborist will oversee the planting of each tree. Ms. Jacoby said that this would be a personnel decision; however, she noted that Mr. Madden spent a great deal of time overseeing the planting of trees on Orchard Place last year.
Councilman Sedon said that as a member of the Shade Tree Commission he supports tree planting as long as it is done correctly. He stated the incorrect planting would be a waste of taxpayer money. He said that several test plantings were done on the corner of East Ridgewood Avenue and Chestnut Street with the proper drains going down to the root level. He thanked Robert Rooney, CFO, and the Mayor for finding the funding to make this possible; particularly since so many diseased trees had to be removed this year. He thanked the Shade Tree Commission for all of their work on this project and said he hopes the Village will continue to budget for the replanting of most of the 219 tree wells.
Upon questioning by Mayor Knudsen on how much water the gator bags could hold, Ms. Jacoby said the bags hold between twenty and twenty-five gallons. It takes between six and eight hours for the water to slowly drip out of the bags. Mayor Knudsen thanked Councilman Sedon for his work on this project over the past seven and a half years.
2.) Award Contract - Maple Park Turf Field Remediation and Veterans’ Field Remediation
Ms. Mailander stated that the residual effects from Hurricane Ida on Village fields and recreational facilities has created a difficult situation in the parks. Overflow water from the Ho-Ho-Kus Brook, and flow from the storm water drainage system saturated and filled the flood plain of Maple Park, Veteran’s Field, and Graydon Pool. In an effort to negate the effects of long term damage created by excessive silt, sludge, microbes and bacteria contained within, it is imperative that restoration of the facilities begin immediately. Ms. Mailander stated that separate contracts are required for synthetic turf fields and natural turf fields, infields, and fencing.
Ms. Mailander outlined what is needed for the remediation of the Maple Park turf field including items such as removal of all sand and debris from the field; reset all wrinkles in fabric material; repair all seam separations/inlay; power sweep the entire field surface; etc. She recommended that the Land Tek Group of Bayshore, New York, be awarded the contract for the scope of work in the amount of $112,485.00.
Ms. Mailander stated that the natural grass area at Veteran’s Field requires remediation to include removal of all debris, trash and silt; install screened top soil in disturbed areas (approximately 100 tons); reseed entire surface and install straw where needed; and use of a power broom to clear all paved surfaces. She recommended Moello Landscape Industries of Wayne, N.J., to perform these services at a total cost of $22,146.80.
Ms. Mailander stated that site specific work is required to make the individual fields safe for play. This will include work at the two softball fields and the 90 ft. baseball diamond at Veterans Field. This work will be awarded to Tri-County Property Maintenance of Oakland, N.J. in an amount not to exceed $41,928.00. At Maple Park the netting running the length of the field, which separates the field from the parking lot, needs to be replaced. This work will be awarded to Anchor Fence Contractors of Hillsdale, N.J., in an amount not to exceed $9,250. This work is being funded by the Emergency Appropriation. The Capital ordinances being introduced at next week’s meeting will cover other storm related damage.
Mayor Knudsen asked if the repairs to Maple Field would be less costly if it weren’t a turf field. Ms. Bigos said that the cost to repair that field would probably fall somewhere between the cost to repair the turf field and a natural field since it is in the flood plain. Mayor Knudsen questioned the time involved to do the repairs. Ms. Bigos said that it will take three to five days to complete.
Councilwoman Perron asked if there are any warranties that would apply on the Maple Avenue Turf Field. Ms. Bigos said that there is a warranty, but it doesn’t cover flooding. When asked about insurance, Ms. Bigos said she would think Village facilities are insured, but she isn’t aware of the details. Ms. Mailander stated that the Village has submitted details on everything that is insured to their Risk Management advisors who will submit it to the JIF.
Councilwoman Perron asked if these jobs went out to bid. Ms. Bigos indicated that in the case of emergency appropriations there is no need to go out to bid. Ms. Bigos added that signs are ready to go up and barricades are prepared for installation in the area where the remediation work will be done. An e-blast will go out to residents detailing the remediation work.
Councilwoman Perron asked if Bergen County is investigating ways to regulate the flow of Ho-Ho-Kus Brook during storms. Ms. Bigos stated that this would fall under engineering. Councilwoman Perron pointed out that the Board of Education has a $50,000 deductible, and Ms. Mailander said she would look into details of their policy. She noted that the Village will be applying for FEMA aid, but she wouldn’t expect any reimbursement for two to three years.
3.) Change Order – Village Phone System
Dylan Hansen explained that an addition piece of equipment is required for the project to allow the PRI lines to be connected to the new phone system. The module with installation will be an additional $2,940.00.
b. Operations
1.) Authorize Application for 2022 Recreational Opportunities for Individuals with Disabilities Grant
Ms. Mailander stated that this is grant funding from the New Jersey Department of Community Affairs for the Recreational Opportunities for Individuals with Disabilities Grant (ROID) for 2022. The grant is an extension of State funding in the amount of $20,000, and requires a $4,000 match from the Village. The program is open to elementary aged students, young adults, and their families and focuses on socialization with peers while practicing everyday life skills.
Mayor Knudsen stated that this grant is especially important to the Access Ridgewood group and special needs families.
6. MOTION TO SUSPEND REGULAR PUBLIC MEETING AND CONVENE SPECIAL WORK SESSION
At 8:45 P.M., upon motion by Councilman Sedon, seconded by Councilwoman Perron, and carried by a unanimous voice vote, the Village Council suspended the Work Session.
At 8:50 P.M., upon motion by Councilwoman Perron, seconded by Councilwoman Reynolds, and carried by a unanimous voice vote, the Work Session was reconvened.
7. PRESENTATION
a. Conservancy for Ridgewood Public Lands Project – Restore Parkland – North Broad Street
Ms. Mailander stated that the Conservancy for Ridgewood Public Lands is seeking Council approval to restore the Ridgewood parkland along North Broad Street to include the incorporation of flowering shrubs and trees. There will be naming opportunities for benches, planters, and trees. This is the most recent of the many improvements provided by the Conservancy for Ridgewood Public Lands. Mayor Knudsen asked that information on this project be posted on the Village website.
8. DISCUSSION
a. Ridgewood Water
1.) Professional Services – PFAS Rate Setting and Review of 2022 Budget and Water Rates
Ms. Mailander stated that in anticipation of the continuing treatment surcharge in 2022, that will help fund the debt associated with the new treatment for Per and Poly-fluoroakyl Substances, Ridgewood Water will require the services of the rate expert firm of Howard J. Woods, Jr. and Associates, of East Brunswick, N.J.. This firm is familiar with Ridgewood Water’s budget.The amount is not to exceed $9,000.00. Mr. Woods will assist in developing an equitable surcharge balance and any water volume rate for 2022. Ms. Mailander said that funding is available in the Water Utility Budget.
2.) North Jersey Wastewater Cooperative Pricing System – Maintenance of Pumps and Motors – Repairs, Replacement and Installation
Ms. Mailander stated that this is a cooperative pricing system relative to the purchase of eighteen flow meters that will replace meters located at various system wells. The price will exceed the statutory limit of $17,500, and a Council resolution is necessary to purchase these items from NSI Neal Systems of Newtown, PA, in an amount not to exceed $57,663.97. Funding is available in the Water Utility Budget.
3.) Award Bid – PFAS Treatment Designs – Twinney Treatment Facility
Ms. Mailander stated that on September 1, 2021, six bids were receive for the PFAS treatment design at the Twinney Treatment Facility. The project includes rehabilitation of two existing units at the site and the installation of all internal components; piping, valves and appurtenances for the GAC units; modification of piping; cleaning and disinfection of the existing clear well; replacement of the interstage pump; and all other necessary components. It will be necessary to rent a frac tank and associated equipment for backwash and filter to drain operations. The lowest bidder is Pact Two, LLC of Ringoes, N.J. in an amount of $532,000.
4.) Reject Bid – Furnish and Deliver Pipe, Appurtenances, and Service Materials for Water Distribution System Maintenance
Ms. Mailander reported that four bid specifications were picked up with three bids being opened on September 28, 2021. Upon reviewing the open bids, it was discovered that one bid remained unopened, therefore the bids received needed to be rejected. Upon approval, the project will be re-bid to be opened in late October or early November.
b. Parking – None
c. Budget
1.) Cancellation of Property Tax Overpayments/Refunds
Ms. Mailander stated that the governing body of the Village of Ridgewood may adopt a resolution under State Statute authorizing the Village Tax Collector to process the cancellation of delinquent property taxes or refunds in an amount of less than $10.00.
2.) Repairs at Ridgewood Railroad Station Taxi Stand – North Broad Street
Ms. Mailander recalled that several years ago a car damaged the Ridgewood Taxi Stand. The Village received quotes in late August and the three contractors who are qualified in the restoration of historic buildings were contacted. The lowest quote is from the firm Tri-Plex Industries who did restoration work for the Graydon bathrooms. Tri-Plex is from South Amboy, N.J. and the quote for repairs is in the amount of $35,000. There is funding available in the Capital ordinance. Ms. Mailander said that since this is the second accident at this location it would be wise to install protective bollards; however, this will be considered separately in the future.
Councilwoman Reynolds asked why insurance didn’t pay for the repairs. Ms. Mailander said the car was operated by an elderly person, and there was very little that the Village could get from insurance. Councilwoman Reynolds questioned whether there actually was a taxi service operating at this location. Ms. Mailander said there wasn’t a service running at the moment, and the Village is looking at other uses for the building.
Mayor Knudsen said that the bollards should be installed as soon as possible because repairs are costly, and this is a historic building. Councilwoman Reynolds pointed out that there are different types of bollards that offer different resistance.
3.) Award Contract – Spatial Data Logic Software – Permit and License Software for Health and Building Department
Ms. Mailander said that currently they have twenty-five seats, and the renewal price for 2021 is $32,500. Dylan Hansen indicated that he received three quotes, but the software provider has quoted the same price as the other vendors. Mr. Hansen recommended Spatial Data Logic, Inc., of Somerset, N.J., in an amount not to exceed $32,500. Funding is available in the IT Operating Account.
d. Operations
1.) Discussion Hospital Zone Development Regulations
Mr. Rogers gave an explanation of the Affordable Housing component for Ridgewood along with details of the litigation settlement with Valley Hospital. These two items will be done simultaneously even though they are two separate items. He stated that there was litigation between the Village and Valley Hospital regarding a proposed hospital expansion and a subsequent settlement. An ordinance will be introduced which allows for the existing facility to be a conforming facility. He noted that in the past, whenever Valley Hospital wanted to make a change the criteria for those changes would be limited by the existing zone. Because of these zoning limitations, a variance from the Zoning Board would be necessary. Part of the litigation was to make this issue more appropriate for present day development on the site which would include facilities that presently exist on the site.
Mr. Rogers stated that as a result of the Mt. Laurel decision requiring every town in the State to provide affordable housing, a settlement agreement was accepted by the Court as well as the Fair Share Housing Center. This settlement requires ordinance changes to allow for affordable housing to be developed in the Village. This has already occurred in the Central Business District, as well as other areas in the Village There is the potential for this type of development at the Valley Hospital site. A study could declare the Valley Hospital campus as an area in need of redevelopment. There are advantages for the Village to go forward with this as opposed to a straight overlay zone, which gets into specific density and would be left in the hands of the developer. Mr. Rogers stressed that the Village will have more leeway to accommodate the residential character of the surrounding area if the area is considered an area in need of redevelopment. This is a very important aspect of the settlement, and both of these options require interaction between the Village and the Planning Board. Mr. Rogers said they will first examine the “H Zone” which will look at making the existing facility conforming to the Ordinance criteria in the zoning code.
Mayor Knudsen said that the draft document will be referred to the Planning Board for review. The document will then return to the Village Council for additional review as it relates to the “H Zone”. Representatives from Valley Hospital attended the Planning Board meeting yesterday evening. At that meeting the Village Planner stated that they are working with everyone and moving in a positive direction.
There were no questions from Councilmembers and Mayor Knudsen said that the draft document will be referred to the Planning Board for consideration at the meeting of October 19th. She expects that an ordinance can be introduced at the Mayor and Council meeting of October 27th.
9. REVIEW OF OCTOBER 13, 2021 REGULAR PUBLIC MEETING AGENDA
Ms. Mailander stated that the meeting will include two proclamations declaring October National Diabetes Awareness Month and declaring October National Bullying Prevention Month.
Ms. Mailander stated that there is a Bond Ordinance introduction for Emergency Water Capital due to Hurricane Ida.
The following Resolutions for Ridgewood Water: Rescinding Resolution 21-210 Award Contract under State Contact for Western Star Tandem Axle Dump Truck; Award Contract Under State Contract for Western Star Tandem Axle Dump Truck; Award Contract Under North Jersey Wastewater Cooperative Pricing System for Maintenance of Pumps and Motors for Repairs, Replacement and Installation; Award Contract for Twinney PFAS Treatment Construct; Award Professional Services Contract for PFAS Rate Setting, and Review of 2022 Budget and Water Rates; Reject Bids for Pipes, Appurtenances and Service Materials.
Ordinances for introduction under general include: Bond Ordinance for Various Capital Improvements due to Damage Done by Hurricane Ida; Amend Chapter 165 – Garbage, Rubbish, Refuse and Recycling – Definitions of Bulk Refuse; Amend Chapter 165 – Garbage, Rubbish, Refuse and Recycling – Container Specifications and Setout Requirements.
There is one Public Hearing: Vacating a Portion of Upper Boulevard and Barrington Road
Resolutions include: Award Contract for the Layout, Printing, Assembly and Distribution of 2022 Village Calendar; Award Contract for Ridgewood Train Station Taxi Stand; Title 59 Approval and Award Contract for Furnishing Laboratory Analysis Services for the Water Pollution Control Facility; Title 59 and Award Contract for Furnishing and Delivering Sodium Bisulfite Solution and Sodium Hypochlorite Solution for the Water Pollution Control Facility; Award Professional Services Contract Update to Parking Rate Feasibility Study; Chapter 159 - Accept Municipal Alliance Grant; Chapter 159 – Accept State of New Jersey, Department of Health – Strengthening Local Public Health Capacity Program Grant; Change in Title and Text – Matching Funds for Recreational Opportunities for Individuals with Disabilities Grant; Change Start Date for Outdoor Cafes in 2022; Authorize Cancellation of Certain Property Tax Delinquencies/Overpayments and Refunds; Award Contract to Spatial Data Logic Software; Updating Proposal for Goldstar Memorial in Memorial Park at Van Neste Square.
10. COMMENTS FROM THE PUBLIC
Mayor Knudsen stated they again would have comments from the public and asked anyone wishing to address the Village Council to come forward.
Paul McCarthy, 303 Bedford Place, asked whether the Conservancy was given approval to proceed with the Broad Street proposal. Mayor Knudsen said that the group could go forward with the project. Mr. Rogers stated that there would be a formal vote next week.
Siobhan Cran Winograd, 274 Ivy Place, said she went to a Fields Meeting recently because of the displacement to so much of the community as a result of Hurricane Ida. She noted that there has never been a pro-active discussion relative to the development of the Schedler property which is on dry land. The land was purchased thirteen years ago, and it contains undeveloped acreage that could be used. She finds this troubling when so much money is spent on the other fields and Schedler is never part of the discussion. Ms. Winograd stated that this is financially irresponsible, and she pointed out that when the other land is over utilized it becomes dangerous.
Ms. Winograd said that she has had no response to her communications. The field at Schedler needs to be used and she thinks that parents would be willing to fundraise. There is a pipeline of cash from Green Acres that has been frozen due to a failure of response.
No one else came forward and Mayor Knudsen stated that the public comment portion was closed. Mayor Knudsen said that this Village Council and the former Village Council embarked on a diversion process which will open the pipeline of funding; however, this will not prevent the Village from seeking other forms of funding. She added that since 2016, the Village Council has met with Green Acres multiple times and spent money to get this resolved as quickly as possible.
Regarding the Schedler property, Mayor Knudsen stated that the property is protected by the State Historic Preservation Office. This fact is noted in a 2012 document by former members of the Historic Preservation Committee. In 2016, the Village Council had the document incorporated into the property and SHPO will determine how the property is to be developed. The Village has requested permission to trifurcate the application in order to first take the berm and then look separately at each piece. There is money in the Budget to do this work and the Village is working with SHPO on the approvals including the berm and the grants received. Mayor Knudsen said that house will be a wonderful piece of history and she thanked former and current members of the Historic Preservation Commission who had the vision to contact the state for preservation of the site.
Mayor Knudsen thanked Ms. Winograd for her offer of assistance.
8. RESOLUTION TO GO INTO CLOSED SESSION
Ms. Young read Resolution #21-297 to go into Closed Session as follows:
9. ADJOURNMENT
There being no further business to come before the Village Council, on a motion by Deputy Mayor Sedon, seconded by Councilwoman Reynolds, and carried unanimously by voice vote, the meeting was adjourned at 9:20 P.M.
_________________________________ Susan Knudsen Mayor
_________________________________ Eileen Young Deputy Village Clerk
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