20220126 - Village Council Public Workshop Minutes

A REGULAR PUBLIC WORK SESSION OF THE VILLAGE COUNCIL OF THE VILLAGE OF RIDGEWOOD HELD IN THE SYDNEY V. STOLDT, JR. COURT ROOM OF THE RIDGEWOOD VILLAGE HALL, 131 NORTH MAPLE AVENUE, RIDGEWOOD, NEW JERSEY, ON JANUARY 26, 2022 AT 7:30 P.M.

 

1.         CALL TO ORDER – OPEN PUBLIC MEETINGS ACT – ROLL CALL – FLAG SALUTE

 

Mayor Knudsen called the meeting to order at 7:31 P.M. and read the Statement of Compliance with the Open Public Meetings Act.  At roll call the following were present:  Councilmembers Perron, Reynolds, Vagianos, and Mayor Knudsen.  Also present were Village Manager/Village Clerk, Heather Mailander; Deputy Clerk, Eileen Young; and Matthew Rogers, Village Attorney.  Absent was Councilman Sedon.

 

Mayor Knudsen led those in attendance in the Pledge of Allegiance to the flag.  There was a moment of silence for all men and women serving our nation, for all first responders, and for New York City Police Officers, Wilbert Mora and Jason Rivera.

 

Mayor Knudsen thanked everyone for “masking up” and observing social distancing.  She reminded everyone that the Annie Zusy room was open downstairs for anyone wishing to observe the live stream of the meeting.

 

2.         COMMENTS FROM THE PUBLIC

 

Anne Loving, 342 South Irving Street, said that she was very grateful for the safety precautions put into place for this meeting.  She indicated that one silver lining to arise from the pandemic was that people learned how technology can connect everyone even more than they had ever thought possible.  When Council Meetings were held via Zoom, people who rarely attended meetings were logging in to make comments.  Ms. Loving stated that remote call-ins should be reinstated for the future.  This would accommodate citizens who cannot drive, can’t get or afford a babysitter, or are out of town on business or other reasons.  She has not been attending meetings in person because it had been outside of her Covid comfort level.  Even though she views meetings at home, she misses attending meetings in person.  She was told by three Councilmembers that call-in comments make the meetings lengthier. 

 

Ms. Loving stated that this was no reason to prevent citizens from calling in to make a comment.  She pointed out that many times the agenda is lengthy, presentations are lengthy, or comments from Councilmembers are lengthy.  “Hot button issues” will make a meeting longer, but Ms. Loving stated that that was not the norm.  She stated that some local municipalities start their meetings as early as 6:00 P.M., such as Paramus.  This would solve the Council’s concerns about how late the meetings end.  She suggested that perhaps Closed Sessions could be held prior to the public meetings.  It had been requested that hybrid access be placed on this evening’s agenda, but it was denied.  Ms. Loving quoted from Roger Weigand’s plaque:  “The public should always have the final word.”  She implored the Councilmembers to reinstate the ability for citizens to call in with their comments.

 

Lucille Coyle, 111 East Ridgewood Avenue, stated that she was concerned about decreased sales and decreased foot traffic.  Her store on East Ridgewood Avenue opened in late August 2019 and she has seen a steady decline in sales.  Sales for 2022 are currently down about 20% when compared to sales in 2021.  She acknowledged that the pandemic was a huge cause for this decrease but stated that she doesn’t understand why business has remained slow.  She opined that perhaps it might be due to all of the “for rent” signs in many of the stores in the CBD or perhaps due to the lack of parking spaces currently occupied by dining corrals.  She mentioned that the parking app does not always work and that people of all ages are getting confused when trying to locate a kiosk. 

 

Ms. Coyle also spoke about the benefits given to restaurants and, while she understands that all businesses are struggling due to the pandemic, she feels that retailers are not afforded the same advantages as restaurants.  Ms. Coyle offered some possible solutions:  offer free parking a couple of days a week during February and March and allow a broader range of items to be sold on Sundays (some items prohibited by Blue Laws to be sold on Sundays).  Mayor Knudsen asked Ms. Coyle to submit her ideas and the Councilmembers for discussion and consideration.

 

Anne Burton Walsh, 112 South Irving Street, stated that she was appearing this evening on behalf of the Executive Committee of the League of Women Voters of Ridgewood.  As the League of Women Voters stated in a letter dated August 18, 2021 sent to NorthJersey.com, at a July 14, 2021 Public Meeting, and at the Public Work Session of September 22, 2021, they support hybrid meeting access as an effective way to promote public participation in government.  Ms. Walsh stated that this promotes diversity, equity, and inclusion by enabling residents with disabilities and childcare challenges to participate in the Democratic process.

 

The Ridgewood Board of Education allows live remote public comments, and this has become the “norm” for many corporate and government workers.  The League of Women Voters is concerned about the low attendance at Village Council meetings in general and especially since remote access was discontinued.  However, remote access in 2020 and 2021 brought about a high level of public participation in local government that was unprecedented in recent decades.  Ms. Walsh is requesting that hybrid access be placed on the agenda for the next public meeting and that this issue be voted upon publicly.

 

Rurik Halaby, 1 Franklin Avenue, demanded that, as an 81-year-old resident of Ridgewood with a serious chronic lung condition, the Village Council reinstate hybrid meetings.  He stated that he wants to participate in the public discourse but cannot always attend meetings in person.  Mr. Halaby stated that the Village was discriminating against seniors with disabilities by only having in-person meetings.  He also spoke about the rules and regulations of decorum and how the public can address the members of the Village Council; however, he is not aware of any rules or regulations regarding how the Council may address the public.  Mr. Halaby stated that if a Councilmember has the right to call a member of the public a “liar,” then the public should have the same right.  He added that if a member of the public is interrupted by a member of the Village Council, then more time should be added to the resident’s allotted time to compensate for the interruption.  Mr. Halaby mentioned that the Village’s Chief Financial Officer, Robert Rooney, gave a great presentation regarding the Village budget, and he believes that another presentation should be given by Mr. Rooney in February in which he can review the specifics of the budget for the past three years to prepare residents for the upcoming budget hearings.  He said that the Village Council needs to be transparent and that he only sees opaqueness.

 

Siobhan Crann Winograd, 274 Ivy Place, was concerned that the subject of hybrid access was not on the agenda this evening.  She stated that the establishment of a majority bloc has proven to be antithetical to Village government.  She indicated that the members of the Village Council are “equals” to each other and to the citizens of Ridgewood, and one is not more powerful than another.  Ms. Crann Winograd stated that hybrid access is no longer just about Covid; conversely, she feels that hybrid access represents good governance, citizen engagement, and commitment to the disabled and elderly residents of Ridgewood. 

 

Ms. Crann Winograd feels that everyone should be allowed to comment at a meeting without physically attending.  One in five Americans will be disabled during their lifetime.  She mentioned that there are a lot of disabled and elderly people who reside in Ridgewood, some of whom want to engage and be heard at a meeting.  However, this population is “locked out” of meetings literally, just as pickleball players were locked out of the courts.  By making meetings inaccessible, the Village Council is basically telling the public “we don’t want you.”  Ms. Crann Winograd requested that this matter be placed on the next meeting’s agenda.

 

Rachel Rowland, 80 East Ridgewood Avenue, indicated that she was speaking on behalf of herself and Catherine Madrid, both Ridgewood residents.  She wants to address the issue of parking for people who reside in the Central Business District (CBD).  Ms. Madrid emailed each Councilmember a detailed proposal for a 24-hour CBD residential parking permit.  Both she and Ms. Madrid feel that there should be reasonable accommodations for CBD residents who do not have any other option for parking.  Rather than being a luxury or convenience, it is a necessity that residents be able to park near where they live.  Ms. Rowland indicated that nine nearby towns with similar parking challenges provide parking allowances for their CBD residents and that two of them provide free parking.  CBD residents in Ridgewood are forced to pay 800% more, on average, than other CBD residential citizens in nearby towns. 

 

No one else came forward for public comments and Mayor Knudsen closed the public portion of the meeting.  Mayor Knudsen explained that hybrid meetings were on the agenda and discussed at several Council meetings; a decision was made against hybrid meetings but it will continue to be evaluated.

 

3.         MANAGER’S REPORT

 

Ms. Mailander clarified that, regarding Mr. Halaby’s remark, the timer is stopped during the public comments portion of the meeting when the speaker is interrupted and then resumed once the speaker begins again.  She announced that this is the last week of the Chamber of Commerce “Restaurant Week,” with the final night being January 27, 2022.  She encouraged everyone to dine locally, whether eating in, calling in for delivery, or taking out.  The first quarter tax payments are due February 1, 2022.  There is a 10-day grace period; payments are due no later than February 10, 2022 to avoid interest which accrues from February 1. 

 

The Village of Ridgewood 2022 calendars listing all Village departments and recycling schedules have been delivered to each resident.  The calendar also lists a schedule of all Planning Board, Zoning Board of Adjustment, Village Council, and Library Board of Trustee meetings for the year, as well as official holiday closures of Village offices (which also alters sanitation and recycling pickup schedules).

 

The 2022 tennis and pickleball memberships are on sale and must be renewed from last year.  If a resident did not receive a yellow membership badge in 2021, their picture must be taken and a badge printed for 2022 (at The Stable, Monday through Friday, 8:30 A.M. to 4:30 P.M.). 

 

Annual budget meetings will be held in the Sydney V. Stoldt, Jr. Courtroom on February 16, 17, 25 and 28, 2022 beginning at 5:00 P.M. and will also be televised on FIOS Channel 34 and YouTube.  The public is welcome to attend these meetings where Department Directors explain various aspects of their budgets.  Annual parking permits are on sale at Village Hall to residents and non-residents at the same price.  Ms. Mailander encouraged everyone to sign up for E-notices to stay abreast of local events and information. 

 

The final pickup for Christmas trees is January 27, 2022 on the west side; trees can still be dropped off until Friday, January 28, 2022.  Upcoming Village Council meetings are broadcast live from the Village Hall courtroom on the Village website, on Channel 34 on FIOS, and YouTube.  February 2, 23 and March 2, 2022 are Public Work Sessions beginning at 7:30 P.M.; February 9 and March 9, 2022 are Public Meetings which begin at 8:00 P.M.

 

 

 

 

4.         COUNCIL REPORTS

 

Councilman Vagianos met with the Board of Education representatives and Dr. Thomas A. Gorman, Superintendent of Schools, on January 13, 2022.  Dr. Gorman mentioned that he is having difficulty finding substitute teachers; however, there is no current problem with teacher or student attendance.  He is dealing with many issues regarding vaccinations and the reduced quarantine period to five days.  Remote learning is only an option with a surge in Covid cases.  There had been a surge during the week following Christmas break, but they did not have to resort to remote learning.  Ninety percent of all students are attending school; most are adjusting nicely, but there are some who are having a difficult time.  Some behavioral issues were seen with the beginning of school in September since students had been engaged in remote schooling for a whole year due to Covid, but most issues had “returned to normal” by December.  It is Dr. Gorman’s feeling that the Ridgewood school district is way ahead of other districts nationwide in this regard and is hopeful “that the worst is behind us.” 

 

Councilman Vagianos mentioned that there are not enough fields in Ridgewood to accommodate all of the sports teams and that flooding only compounds the problem.  The problem with constructing new fields is that most neighbors do not want a field in their neighborhood.

 

Councilman Vagianos indicated that he met with the Stigma-Free Committee on January 18, 2022, at which time he was informed that the Health Department held a vaccination clinic on January 5, 2022.  At that time, 115 adults and 89 children were vaccinated.  Another clinic was held on January 20, 2022, where 157 adults and 27 children received vaccinations and/or boosters.  Another clinic is planned for February 2, 2022. 

 

The Health Department would like to hold a Valentine’s Day greeting card program so that seniors can receive cards to brighten their day.  A similar program is held during the Christmas season.  In addition, the Health Department desires to continue their Wellness Challenge with Valley Hospital, which has been held for the past eight years.  This program includes walking, exercise classes, health issues, and stress management.

 

Councilman Vagianos commented on the issue of hybrid access.  Covid taught everyone how to interact and work remotely.  He also stated that the world is still in the throes of Covid, despite what many people believe.  Everyone has a different comfort level regarding Covid.  Personally, he stated that he is the primary caregiver of his two-year-old grandchild and can’t afford to get Covid.  He stated that none of the committees with which he is involved meets in person; rather, they all meet via Zoom.  Both Councilman Vagianos and Councilwoman Perron had requested that this matter be placed on the agenda for discussion, but their request was denied.  He indicated that this was an issue of “fairness,” similar to voting rights.  He urged his Council colleagues to put hybrid meetings on the agenda for discussion.

 

 

Councilwoman Perron indicated that the consultants who are drafting the Master Plan reached out to the CBD Advisory Committee and they all met last week via Zoom.  They discussed the CBD elements in the Master Plan.  One issue mentioned was that many patrons in the CBD are from out of town; this was viewed by some as a negative, by some as a positive.  The Ridgewood Guild liaison gave updates, including a request for better electric in the lamp posts in the CBD, some of which are inoperable.  This affects musicians and their abilities to play and amplify.  Everyone is looking forward to the newly planted trees flowering in the spring on East Ridgewood Avenue. 

 

The CBD Advisory Committee asked for more snowflakes in the Christmas season to create a more festive Christmas display.  The Chamber of Commerce gave an update on “Downtown for the Holidays” and announced that the new format worked well for families.  Councilwoman Perron thanked the Ridgewood/Glen Rock Interfaith Committee for hosting the Martin Luther King, Jr. weekend programs.  The movie, “Good Trouble,” about John Lewis was very thought provoking.  She also thanked Rich Calbi, Director of the Ridgewood Water Department, and Sean Hamlin, Director of Recycling, for speaking to the League of Women Voters.

 

Councilwoman Perron also read a letter from a “frequent observer” of Ridgewood Council meetings, Linda McNamara:  “I am unable to attend the January 26^th Council meeting due to health concerns.  I am hoping that a member of the Council might read my letter so that it will be recorded in the minutes.  It was wonderful to hear Anne Loving’s words at a recent meeting.  Thank you so much, Paul, [Councilman Vagianos] for reading her letter.  Many of us were under the impression that a discussion on hybrid access was to be on the agenda.  This is no longer the case.  We have heard that it has already been discussed enough and three Councilmembers were against putting it on the agenda.  So many members of the community have advocated in favor of a remote option, including organizations such as the League of Women Voters of Ridgewood, Access Ridgewood, and Age-Friendly Ridgewood.  Countless others have weighed in on a return to remote access.  Councilmembers have stated that they have received many emails and phone calls to the contrary, but there has been not a single person who has attended a meeting expressing these sentiments.  Who are these people?  By my count, there have been hundreds of statements in favor of hybrid access and none to the contrary.  To ignore the will of the people and not allowing for a cogent discussion to take place is an anti-democratic action and unreasonable.  While we went remote due to Covid, we learned much from the experience.  So many people, for a variety of reasons, are unable to attend in person but were able to participate when remote access was in place.  Our municipal court has been meeting virtually for over 22 months and it works.  The Council meets in these very chambers.  Please reconsider this arbitrary decision to block any return to hybrid access.  Sincerely, Linda McNamara.”

 

Councilwoman Reynolds announced that the Planning Board met on January 18, 2022 and adopted the memorializing resolution for Tasko Enterprises at 315 East Glen Avenue.  The next two Planning Board meetings include a public hearing scheduled for February 1, 2022 regarding a preliminary investigation for The Valley Hospital property on North Van Dien Avenue as an area in need of redevelopment and/or rehabilitation, and the second meeting on February 15, 2022 will have a presentation by the Master Plan team announcing their preliminary findings and recommendations for the new Master Plan.  During this meeting, there will be an opportunity for the public to respond and provide valuable feedback.  Those who cannot attend can send emails and those comments will be taken into consideration. 

 

Councilwoman Reynolds announced that the Citizens Safety Advisory Committee (CSAC) met on January 25, 2022.  The Glen Avenue sidewalk construction has been temporarily delayed due to the winter weather; completion will depend upon funds allotted for this project in the 2022 Capital Budget.  A pedestrian-activated signal is under consideration for the Alpine Terrace crosswalk.  Councilwoman Reynolds said that she believes a similar signal was being installed yesterday at the intersection of Glen Avenue and Hillcrest Road.  A Smart Street New Jersey prototype banner is being developed and will be brought before the Village Council for review.  A resident who lives near Morningside Road and Hamilton Road has appeared twice before the committee to express her concern about speeding cars near this intersection.  The road is very wide, “encouraging” cars to speed, so there are preliminary plans to narrow and channelize this particular intersection (currently under review by the Engineering Department).  Another resident created a program for pedestrian safety, which will be reviewed by the CSAC. 

 

Sheila Brogan, the Board of Education liaison to the CSAC, discussed an initiative from Age Friendly Ridgewood regarding bike riding on sidewalks, especially in the CBD.  Anyone interested in participating in this initiative should contact Ms. Brogan.  The CSAC Chair and Village Engineer were interviewed for the Master Plan circulation element.  The New Jersey Safe Passing Law requires drivers to allow a four-foot clearance when encountering pedestrians and bicycles.  This law will become effective in March 2022.  The next CSAC meeting is scheduled for February 17, 2022 in the Garden Room.

 

Lastly, Councilwoman Reynolds commented on the hybrid meeting issue.  She indicated that she has spoken to many people who advise against having hybrid meetings; however, these people have no desire to appear in person at a Village Council meeting to state these opinions because they fear they will be ostracized.  She disagrees with the statement made that there is “no one” advocating against hybrid meetings.  Three members of the Village Council do not want to do hybrid meetings and this has not changed since the last discussion on this topic.  Councilwoman Reynolds stated that she does not feel any further discussion is necessary.  She feels that some members of the Council are being bullied.

 

Mayor Knudsen spoke about hybrid meetings and said that this topic has been discussed in detail over and over again.  She is dismayed at the lack of respect shown to Village Councilmembers by their colleagues who insert discussion of a non-agenda item in their Council Reports.  She indicated that emails should not be read into the record.  Mayor Knudson wondered why the topic of removing the cement barricades by the restaurants in the CBD was not read into the record as well.  Council Reports shouldn’t create an opportunity to circumvent the rules or process concerning the agenda.  Mayor Knudsen indicated that she refused some suggestions to reduce the time for public comments to 90 seconds or eliminate public comments altogether at the end of the meetings.  She stated that residents have ample opportunity to participate via phone or email.

 

Mayor Knudsen said that the Historic Preservation Commission met on January 13, 2022 to finalize sign applications for two new businesses:  The Pancake Café on East Ridgewood Avenue and Sugar & Spice Café on Chestnut Street.  The Commission also reviewed an application for La Lanterna on West Ridgewood Avenue (under new ownership).  The new color scheme includes an updated yellow awning highlighting the entrance to the restaurant.  The Planning Board has appointed Dianne O’Brien to the Historic Preservation Commission, who shared her progress with the historic element of the new Master Plan.  The Commission reviewed historic district maps, including an inventory of historic homes within each district.  They will be making recommendations and enacting new regulations in order to preserve the historic nature of these districts.  The grand opening of worldFlats, located on the corner of Walnut Street and East Ridgewood Avenue, took place on January 20, 2022. 

 

The Library Board of Trustees met on January 25, 2022.  Mayor Knudsen congratulated Matthew Rogers, Village Attorney, on his reappointment as Library Board Attorney.  A motion was made and carried to continue with the existing slate of officers:  Gail Campbell as President, Vik Arora as Vice President, Ray Shinozuka as Treasurer, and Janis Fuhrman as Secretary.  Mayor Knudsen said she was grateful for the tireless work of the entire Library Board of Trustees.  The Library Re-Imagine Grant application was not successful.  Rebecca Rubenstein, a board member, is examining the reasons for the denial.  Each grant application is ranked, and Ridgewood Public Library was ranked very high compared to others.  A list of needed improvements will be presented by Nancy Greene, the Library Director, at the budget meetings.  The board will continue to work on the Pease Library lease, which will hopefully be resolved soon.  Mayor Knudsen wished happy birthday to Councilman Sedon and his son.  She announced that the Annie Zusy room was closing since there was no one there in attendance.

 

5.         PRESENTATION

 

            AMERICAN LEGION – GOLD STAR MEMORIAL

 

Chris Stout, 251 Burnside Place, Ridgewood, stated that he was speaking tonight on behalf of American Legion Post 53.  He wanted to update the Village Council on the Gold Star Families monument project which was approved on September 9, 2021.  There has been a material change to that project which needs approval by the Village Council.  It was originally planned that a headstone would be placed in the ground by the War Memorial in Van Neste Square.  After reviewing several proposals, the committee agreed upon a bronze sculpture created by Brian Hanlon of Toms River to be placed on the steps supporting the War Memorial column.  Mr. Hanlon conceived the Gold Star Memorial in Holmdel, New Jersey, upon which he will model the sculpture for Ridgewood.  A rendering was presented of the proposed sculpture:  a woman with a tri-folded flag on her lap, representing a flag-covered casket; a child; and a man representing either a father or brother.  They are seeking permission to place a life-sized bronze sculpture of two adults and one child on the risers of the War Memorial.

 

Councilwoman Perron said that she loved the concept.  She inquired as to how well bronze weathers.  Mr. Stout replied that it lasts a long time and mentioned that they just removed the Theodore Roosevelt statue from the Museum of Natural History which had been standing for 80 years and it was still in great shape.  When asked if there would be a plaque placed as well, Mr. Stout replied that there would be a plaque installed to the right of the sculpture indicating that it is a Gold Star Family monument.  The encircled star in the rendering represents the logo of the National Association of Gold Star Families.  Councilman Vagianos was very pleased with the proposal.  Mayor Knudsen echoed his sentiments. 

 

A Resolution of the Village Council approving this change will be prepared and placed on the agenda for February 9, 2022.  The Resolution can then be utilized for any grant application requests.  Councilwoman Reynolds asked what the cost for the monument would be and when he thought it might be completed.  Mr. Stout replied that the sculptor has agreed to create the sculpture and have it installed for $150,000.  An additional amount of approximately $25,000 may be needed for permits, licenses, landscaping, and miscellaneous expenses.  Thanks to media coverage, they have already raised about $9,000 in private donations for this project.  Mr. Stout indicated that Gold Star Mothers’ Day, celebrated on the last Sunday in September, was created many years ago and then amended by former President Obama to be called Gold Star Family Day.  The American Legion has sponsored the Gold Star Families Luminaries, which he stated was very impressive.  Mr. Stout hopes that the project will be completed by Memorial Day or, if not, then Gold Star Family Day in September. Mayor Knudsen indicated that no permits will be necessary, only the drawings are required for review by the Engineering Department.

 

6.         DISCUSSION

 

            A.        RIDGEWOOD WATER

 

1.         Award Professional Services – Hydrogeological Consulting Services

 

Ms. Mailander indicated this item awards professional services for hydrogeological consulting services.  There is a proposal from WSP, USA to provide professional services to Ridgewood Water in connection with the Capital Improvement Program Well Maintenance and Testing Program.  WSP, service contractors, selected task order consultants, and Ridgewood Water will work together to plan, design, and oversee rehabilitation and new well construction projects.  This work will include tasks such as well permitting applications, replacement well drilling, well repairs, treatment plans, soil and well testing production plans, and general services to assist with regulatory compliance and emerging contaminants.  The recommendation is to hire WSP, USA of Upper Saddle River, New Jersey in an amount not to exceed $138,000.00.  Funding is in the Water Utility Operating Budget. 

 

Mayor Knudsen asked for a list of items that are still outstanding regarding rehabilitation and/or construction of the 12 wells.  Councilman Vagianos asked if this project was done annually, and Ms. Mailander replied in the negative.  He asked why this work is being done at this time when it has not been done in the past. Ms. Mailander replied that wells are being updated and major improvements are being made to the water supply, storage, and distribution systems to ensure adequate water supply during peak demand.  She suggested that Councilman Vagianos review the proposal submitted for further information.  Councilwoman Perron asked whether “emerging contaminants” included PFAS would be addressed.  Ms. Mailander replied that PFAS cleanup was ongoing but that she wasn’t sure if this proposal included that work.  She indicated that she would find out from Rich Calbi.

 

2.         Award Year Two of Contract – Water Billing and Data Collection Services

 

Ms. Mailander indicated that this awards the second year of a two-year contract for water billing and data collection services.  Ridgewood Water has utilized the bill and data collection services of Computil, Inc., in Shelton, Connecticut.  The contract has a remaining option for 2022.  Ridgewood Water has made changes to its online bill pay system and customer engagement offerings, and they would like to extend the term of this contract on a month-to-month basis.  Computil has agreed to this extension, not to exceed four months, rather than for a full year in 2022. 

 

Ridgewood Water now relies more heavily on Computil’s programming, data integration, and reporting capabilities than they have in the past.  With customers transitioning to the more user-friendly online bill pay offerings, they would like to further itemize required billing and data services, including a fixed hourly rate for programming. They plan to go out to bid for billing and collecting services (programming).  By going month to month for up to four months, they will have sufficient lead time to receive bids and award a new contract.  The cost to extend the existing contract is $79,131.68.  Computil is allowed to rebid on this proposal and can be awarded it again if it is the lowest responsible bidder.

 

 

 

 

                        3.         Award Year Two of Contract – Tree Maintenance Services

 

Ms. Mailander said that this item awards the second year of a two-year contract for tree maintenance for Ridgewood Water.  Last year this work was awarded to and performed by Downes Tree Service of Hawthorne, New Jersey, not to exceed $80,000.00.  Funding for this project will be budgeted for in the Water Utility Operating Budget.  Councilman Vagianos recused himself from this matter since Kevin Downes is a personal friend of his and they worked together in obtaining and installing the Ridgewood Christmas tree.

 

4.         Award State Contract – Materials and Supplies for Maintenance and Upkeep of Ridgewood Water Facilities

 

Ms. Mailander indicated that this is an award of State contract for materials and supplies for maintenance and upkeep of Ridgewood Water Facilities.  This purchase will be under the National Joint Powers Alliance Cooperative Purchasing Contract to Grainger of South Plainfield, New Jersey, not to exceed $85,000.00.  Even though this is under a Cooperative Purchasing Contract, this resolution is necessary because it exceeds $17,500.00.  The funding will be budgeted for in the 2022 Water Operating Budget.

 

                        5.         Award Bid – Pipes, Appurtenances and Service Materials

 

Ms. Mailander explained that on December 8, 2021, proposals were received for these three items.  The awarded bid is based upon the low bid total by category, on a per unit basis.  It is recommended that the bid be awarded to Ferguson Waterworks of Lakewood, New Jersey, for pipe, clamps/sleeves, hydrants and brass, in an amount not to exceed $48,000.00, and to Raritan Group of Edison, New Jersey, for boxes, in an amount not to exceed $10,000.  The funding will be budgeted for in the 2022 Water Utility Operating Budget and the Water Utility Capital Budget.  The hydrants, blow-offs, and valves fall under the Capital Budget and the rest fall under the Operating Budget.   A question was raised as to why the proposed resolution calls for an amount not to exceed $10,000.00 when the proposed cost of boxes in Section F by Raritan Group is only $2,023.25.  Ms. Mailander explained that this is on a per unit basis; for example, the cost of one box is $2,2023.25.

 

6.         Sustainable Yard and Native Plants for New Ridgewood Water Headquarters

 

Ms. Mailander explained that this item pertains to sustainable yard and native plants for the new Ridgewood Water headquarters.  Councilwoman Perron explained that Green Ridgewood established a program called “Project 1,000 Acres” which would introduce residents to the benefits of planting native plants (ecology, water conservation, environment).  Rich Calbi, Jill Fasano, and Councilwoman Perron met with Elaine Silverstein, one of the founders of the Native Plant Society of New Jersey, and they together viewed the front of the new Ridgewood Water building on Maple Avenue to determine if a “showcase” of a native plant garden could be established.  Native plants need to be purchased from certain nurseries, mostly mail order.  A design is being developed and more information will be forthcoming.  There was a discussion regarding the size of mail-order plants and how they take time to mature.

 

            B.        PARKING

 

1.         Long-Term Leasing of Village Parking Spaces for Commercial Dumpsters at Chestnut Street Lot

 

Ms. Mailander explained that the Village has utilized a vendor to operate and maintain a dumpster pad in the Chestnut Street parking lot.  The dumpsters on the concrete pad are used by nearby restaurants and one retail store which do not have the proper facilities to store and collect their trash, recyclables, and waste oil.  The restaurants are supposed to pay the vendor to use the pad.  The vendor arranges for the dumpsters to be emptied and is supposed to maintain the pad area.  Rates are set by the vendor.  The Village has received numerous complaints this past year about the unsanitary and messy condition of the pad area and that many of the users are not paying their bills.  If this vendor departs, there will be no one to maintain the dumpster pad area and it will create more of a mess.  When the Village last bid out this task, the current vendor was the sole bidder. Without a vendor, the restaurants will have no means to properly store their garbage, recyclables, or waste oil until it is collected. 

 

There is a proposed Ordinance to rent out parking spaces in the Chestnut Street lot upon which a restaurant can place and maintain their own dumpster.  The first area to lease out would be the current concrete dumpster pad.  The Village would then be able to enforce the maintenance of the dumpster areas and identify who may be responsible for each dumpster area.  Non-maintenance of the dumpsters will first generate reminders and eventually summonses for noncompliance.  The proposed fee is $300.00 per space per month, with a permanent application fee of $100.00.  Ms. Mailander explained that the non-maintenance of these dumpsters has been very challenging for the Health Department; sometimes waste is not put inside the dumpster but rather alongside it, which is unsightly, unsafe, and unsanitary.

 

A question was raised as to how the Village would be reimbursed if a dumpster had to be removed and disposed of due to non-maintenance or fee arrears (Item H3 of proposed Ordinance). Christopher Rutishauser, Village Engineer, indicated that a violation could be issued; however, in the past, a “wayward” or improper dumpster was made to “disappear.”  He cited some examples of larger-than-allowed dumpsters being illegally placed in areas that were a safety hazard and a truck from the Street Division carting it away.  Ms. Mailander indicated that the fee schedule could be amended to reflect a charge to the dumpster owner in the event the Village had to remove and dispose of an offending dumpster. 

 

Councilman Vagianos spoke about the problems encountered with multi-party dumpster locations.  As a restaurant owner, he explained that when restaurants are struggling, the first bills they stop paying are the pest control and dumpster vendors.  If a dumpster is removed but a restaurant continues operating, the restaurant will just put their trash into someone else’s dumpster.  He suggested that if a trash or dumpster permit is revoked for a particular restaurant, then that restaurant’s license to operate should concomitantly be revoked.  However, he acknowledged that this doesn’t really solve the problem and only increases expenses for the restaurant.  He stated that multi-dumpster locations keep costs more manageable. 

 

Mayor Knudsen indicated that there should be penalties set forth in the new ordinance to this effect.  It was suggested that perhaps the Village could become the vendor and monitor the dumpsters closely.  However, it was pointed out by Ms. Mailander that the problem exists of not knowing who is putting trash in a particular dumpster and that the Village does not have the proper equipment to haul dumpsters.  The Health Department has indicated that they were willing to shutter a restaurant if they did not have a dumpster. 

 

Mr. Rutishauser said that he would like to see the current vendor continue its operation in the Village; however, it is a problem if the vendor does not get paid for his tipping and disposal fees.  He feels that the Village should have an alternative (the proposed Ordinance) to offer the restaurants if the vendor ceases to collect trash.  There have been complaints and this proposed Ordinance would perhaps provide impetus to the restaurants to prioritize the payment of trash pickup. 

 

Councilman Vagianos requested that the current vendor forward a list of all delinquent accounts to the Village for action.  Mr. Rutishauser indicated that he has such a list of accounts and that the Health Department has begun to contact restaurants.  As part of their inspection, they are requesting the restaurants to demonstrate how they dispose of their recyclables, waste, and oil.  In addition, the Health Department is asking restaurants if they have a current contract for waste disposal and proof that they are paying their vendor on time.  This is putting pressure on restaurants to resolve this issue; otherwise, they may have to close their doors. 

 

Councilman Vagianos stated that this matter has to be strictly enforced; otherwise, the vendor will cease operations because he is not getting reimbursed for his expenses. He emphasized that it was critical, from a health and public safety aspect, that these dumpsters remain clean and neat.  He stated that it was in everyone’s interest to help this vendor remain profitable.  Mr. Rutishauser indicated that the vendor told him that some of the restaurants use cheaper bags for their trash, which tear more easily and create a mess.  Ms. Mailander indicated that she will ensure that the Health Department works closely with the current vendor to make sure that delinquent accounts are inspected and advised that they will lose their license if they do not keep their accounts current.

 

                        2.         Parking on Doremus Avenue

 

Ms. Mailander indicated that the next item deals with parking on Doremus Avenue.  Mayor Knudsen received an email indicating that cars are parking on Doremus Avenue right by the exit of Orchard School, which is very dangerous.  Police Officer Ray Torino, a representative from the Traffic Bureau, Mr. Rutishauser, and Ms. Mailander met with the principal of Orchard School to view the situation.  They recommend that no parking be allowed on Doremus Avenue from Ackerman Avenue to Orchard Place on both sides of the street for one hour in the morning and one hour in the afternoon during pickup and drop-off times, September through June. 

 

Ms. Mailander indicated that they observed a smooth pickup routine and that the school area was empty by approximately 3:15 P.M.  Restricting parking on Doremus Avenue during those specified times will allow for more visibility, quicker exits, and safety for all involved. Such parking is technically not permitted currently; however, Mr. Rutishauser indicated that he was reviewing the code and would draft an Ordinance for the Village Council’s consideration in February.  Once the Ordinance is passed, a notice will be sent to neighbors surrounding Orchard School notifying them of this change.  Prior notice of the hearing regarding this proposed Ordinance will also be announced.  The principal of Orchard School will also be notified when the Ordinance will be heard so that she may notify the parents of the children attending the school.

 

            C.        BUDGET

 

1.         Award Contract – Pickleball Courts Acoustical Soundproofing

 

Ms. Mailander explained that this item deals with awarding a contract for acoustical soundproofing for the pickleball courts.  This soundproofing entails utilizing an exterior grade quilted fiberglass absorber which reduces the reflection of sound waves by covering reflective surfaces with a suitable UV protected porous sound absorbing product.  These absorbers would be installed on the interior fence and the acoustical panels which are currently on the interior would be reinstalled on the outside perimeter.  Three quotes were obtained and the Recreation Department is recommending that the bid be awarded to Acoustical Surfaces Inc. of North Chaska, Minnesota, in an amount not to exceed $22,690.30.  Funding will come from a previous Capital Ordinance.  This Resolution will be considered on February 9, 2022.

 

It was pointed out that the STC and NRC ratings supplied by two of the bids were not indicated on the bid from Acoustical Surfaces.  It was pointed out that there was a great disparity between the lowest bid and the two other bids.  It was suggested that those industry standards be received from Acoustical Surfaces before awarding this contract.  Ms. Mailander said that she will make sure this information is received prior to making a final decision.

 

2.         Award Professional Services – Professional Land Surveying Services – Tax Assessment Map

 

Ms. Mailander explained that this item deals with awarding professional services for land surveying.  This is an annual Resolution with Daniel Dunn of Dunn Surveying and Mapping of Waldwick, New Jersey.   The quote for the retainer is $1,700.00, which has been the same for approximately 12 years.  The retainer provides the Village with a New Jersey Professional Land Surveyor to endorse Ridgewood’s tax maps and to provide the license coverage for the survey work the staff of the Engineering Division prepares for various construction projects and regulatory submittals.  This is a fixed fee and does not have hours billed against it.

 

3.         Award Cooperative Purchasing Contract – Parts and Services Fleet Services

 

Ms. Mailander explained that this item deals with awarding a cooperative purchasing contract for parts and services for fleet services.  This is for the purchase of various parts, materials, and supplies that are necessary and used to keep the Village’s equipment and vehicles operational.  These purchases are made through the New Jersey State Cooperative Purchasing program or through various cooperatives approved by the State of New Jersey.  For 2021, the Fleet Division exceeded the previously awarded amounts for parts because the cost for parts in 2021 skyrocketed due to the pandemic and supply side issues.  This proposed Resolution would award additional funds in the amount of $80,000.00 to close out Fleet’s 2021 purchases of parts from various vendors.

 

4.         Award Cooperative Purchasing Contract – Rock Salt for Ice and Snow Maintenance

 

Ms. Mailander explained that this item deals with untreated rock salt in bulk, purchased through the Bergen County Cooperative Purchasing Program.  This is a Resolution to exceed the statutory limit for the initial purchase of salt for winter ice/snow road maintenance.  This year’s quote for rock salt is $75.00 per ton; last year’s quote was $54.41 per ton.  This is a $20.59 per ton increase, probably due to supply side issues.  The award is to Atlantic Salt, Inc. of Lowell, Massachusetts.  The initial award is not to exceed $140,000.00 and will come from the Streets Department Operating Budget.

 

A question was raised as to whether or not any unused salt from one year can be used the next year.  Mr. Rutishauser said that the salt storage capacity in the Village is very small.  Sometimes “just in time” delivery is used if there are back-to-back storms.  At the present time, the salt bins are full in anticipation for the upcoming snowstorm.  More salt is ordered when quantities get low; however, if spring is nearing and it appears that the weather will continue to stay somewhat warm, they will not reorder more salt until needed the following winter.  If salt is unused during winter, it is covered with tarps (required by the Department of Environmental Protection) with hay bales in front to prevent the salt from becoming wet and running into the stormwater system.

 

5.         Award Contract – Upgrade and Replace Firewalls for IT Department

 

Ms. Mailander explained that this was a contract for replacement firewalls for Village Hall and the Water Department facility.  This is to replace the current firewalls which have reached their useful life of 5+ years.  They will be replaced with an updated model that consists of more security measures that will help in protecting the Village IT infrastructure.  This is a State contract to SHI International Corporation of Somerset, New Jersey, in an amount not to exceed $24,530.03.  The funding will come from the IT Capital budget and the Water Capital budget.

 

6.         Award Contract – Access Control, CCTV and Alarm System Police

 

Ms. Mailander indicated that this is for the purchase of a two-year service contract with Secure Watch 24 of Moonachie, New Jersey, for service licensing fees for CCTV, Access Control, ALPR, and Panic Alarm System.  The Village has a new security system running over 300 points of contact.  This system needs continuous technical support either from software updates, hardware repairs, and licensing renewals.  The pricing is offered under the National Cooperative Purchasing Alliance.  The Village has agreed with Secure Watch 24 to a one-year contract with a one-year renewal.  The contract is $50,754 for two years (half for 2022 and, if renewed, the other half for 2023). 

 

7.         Award Professional Services – Increased Nursing Hours for COVID Mitigation Efforts

 

Ms. Mailander explained that this represents increased nursing hours for COVID mitigation efforts.  Due to the pandemic and increased hours required to investigate cases and perform contact tracing, the amount allocated to pay Valley Community Health for routine nursing services will surpass the amount of the initial contract.  The Federal Government Grant will cover the case investigation as well as contact tracing and planning but will not cover the clinics.  The request is to provide funds to cover the additional nursing costs for 2022 at a rate of $49.39 per hour for up to 480 hours for $23,707.00. 

 

The nursing services are through Valley Hospital, Department of Community Health and Community Benefit of Ridgewood, New Jersey.   When questioned about the nurses’ credentials, Ms. Mailander indicated that these are registered nurses with Valley Hospital but was unsure of their specific titles, i.e., LPN, RN, but would find out and report back.  These nurses help with the Village clinics, child care conferences, health conferences, and monthly blood pressure clinics.

 

8.         Release of Escrowed Funds – BE Powers LLC, Flo’s Market Coffee Concession

 

This item pertains to the release of escrowed funds in the amount of $1,500.00 being held by the Village for security from the operator of the Coffee Concession at the Ridgewood train station:  BE Powers LLC d/b/a Flo’s Market.  The business had challenges due to the pandemic which resulted in a lack of customers who normally would have commuted into New York City.  In addition, New Jersey Transit did not allow beverages or food on the train.

 

9.         Refund of Tax Overpayment – 125-161 South Maple Avenue

 

This item pertains to a refund of a tax overpayment for property at 125-161 South Maple Avenue.  Both the mortgage company and the title company paid the fourth quarter taxes, so the mortgage company is requesting a refund of that overpayment.  Inquiries were made as to what this property represents, and Ms. Mailander indicated that she would find out but indicated that it was a commercial building.

 

            D.        POLICY

 

1.         Stormwater Management – Hope Street, Spring Avenue and Evergreen Place

 

This item pertains to stormwater management for Hope Street, Spring Avenue, and Evergreen Place.  Councilwoman Perron asked that this be placed on the agenda.  Christopher Rutishauser, Village Engineer, indicated that the area encompassing the Hope Street/Spring Avenue area suffered stormwater damage from Hurricane Ida and perhaps Hurricane Henri in 2021.  His office has investigated the existing stormwater collection system in that area, which is an older system with a finite capacity.  When this capacity is exceeded, the surrounding lands will incur flooding.  A lot of work has already been done in this area, such as a “back truck” which has been utilized many times cleaning out major drain lines.  Water flow in that area has been reviewed and there are some ideas to improve inlet capacity in the Hope/Spring intersection; i.e., dredging some of the catch basins to increase their size. 

 

Mr. Rutishauser indicated that four grated manhole covers have already been installed on the storm system to aid inflow.  All of these measures contribute towards reducing the magnitude of flooding, but will not reduce the flooding during major storm/hurricane events.  A significant financial undertaking for the Village would be required to totally reduce the flooding in this area.  His department has made a Capital funding request for storm drain system improvements, which will be re-presented to the Council shortly.  There is a 48” diameter County storm sewer north of that intersection that discharges into the Ho-Ho-Kus Brook. 

 

Mr. Rutishauser stated that it would be beneficial to install a tide gate device on its outfall.  These devices are designed so that in the event the water level rises, they close off discharge from the pipe to avoid a backwater effect (where the brook water flows back to the streets).  Flooding will still occur in the streets because that water is not going to be removed; however, there will not be massive flooding from the brook itself.  His department is investigating this.  Such a device is on the storm sewers that drain the Village Hall parking lot into the Ho-Ho-Kus Brook, which has helped to reduce the flooding in the parking lot.

 

Regarding the drainage system in that area, an investigation by the Engineering Department has revealed that Evergreen Place is roughly the demarcation line on Hope Street.  Water north of Evergreen flows into the County system and water south of Evergreen flows into the Hope and Spring system, which leads down to the silt chamber at the north end of Hopper and Cedar, and then goes through the ponds in the Hopper Ridge Condominium, behind the homes on Hopper Avenue, and then into Grove Street.  His department reviewed the list of drainage issues in the Village, and there are approximately 45 known drainage problems, which are unrelated to the flood hazard areas of the Village.   These issues are addressed as funding becomes available.  Several projects are now underway, including a storm sewer line behind the homes on Ackerman and Bellair Avenues to improve flow. 

 

Councilman Vagianos inquired about the less significant funding remedies as opposed to the more significant funding remedies and the amount of money required for each.  Mr. Rutishauser replied that the work done at Hope Street, Spring Avenue, and Evergreen Place cost between $100,000.00 and $150,000.00.  When asked what the “significant financial undertaking” would cost to totally reduce the flooding in this area, Mr. Rutishauser replied that it could be in the vicinity of between $1 million to $2 million.  Most of the storm drainage system in the Village has a lifespan between 10 and 25 year cycles (intensity storm cycles); however, when these systems were designed 100 years ago, the weather was not as intense (the inches of rain falling per hour).  The Village has experienced more rainfall and increased frequency of storm events in recent years; thus, larger piping is required to handle this capacity.  Mr. Rutishauser stated that one of the challenges with the Ho-Ho-Kus Brook is that it floods quickly but also drains quickly.  The challenge is finding a way to divert water away from a specific area into the brook without exacerbating the flooding conditions in the brook.

 

Regarding the 100-year flood which seems to be occurring every five or six years now, Councilman Vagianos asked how many homes in the Hope/Spring area are affected by these conditions.  Mr. Rutishauser estimated that there were approximately 80-100 homes affected by these events.  He said that these homes are not in a flood hazard area and are not required by their mortgage companies to purchase flood insurance.  He mentioned a topographical ridge on South Irving Street which presents challenges as well.  Since Hurricane Floyd in 1999, the homes in this particular area have been flooded approximately three or four times.  Councilman Vagianos asked whether Mr. Rutishauser felt investing money to upgrade the infrastructure in that area would address those problems.  From an engineering perspective, Mr. Rutishauser replied that it would help considerably but would not necessarily guarantee that there would be no flooding since there are many variables involved.

 

Councilwoman Perron remarked that there is an article she will share with the Council regarding the State of New Jersey offering billions of dollars in grants to improve stormwater infrastructure.  Her interpretation of the article is that the grants will be offered to towns which have a stormwater utility.  The law for stormwater utilities passed approximately two years ago; however, she stated that no town in New Jersey has adopted a stormwater utility to date.  She stated that the “pressure is on” for the Village to form such a utility. 

 

Councilwoman Perron stated that FEMA is going to be redesignating their definition of a flood plain and expanding those areas.  Mr. Rutishauser indicated that FEMA recently reissued maps in 2017 or 2018, which are not perfect.  They made a mistake by including quite a number of properties in the Village at the very north end of North Maple Avenue in the flood hazard area, when they are technically not by pure hydraulic analysis.  On behalf of a property owner in that area, his department has been petitioning the DEP and FEMA to correct their mapping.  His colleague has received “unofficial” feedback that FEMA has indeed made a mistake; however, he was not reassured that the mistake would be corrected.  This creates a serious impact to these homeowners because their mortgage companies are now requiring flood insurance on their properties. 

 

Mayor Knudsen remarked that this also potentially affects property values.  Mr. Rutishauser agreed with Mayor Knudsen and indicated that it also creates an issue when a homeowner wants to do renovations/improvements to their home; i.e., air-conditioning units would have to be elevated above the flood hazard level.  He stated that FEMA updates their maps every 10 years or so.  Mayor Knudsen also mentioned that the DEP Commissioner, Shawn LaTourette, indicated during a New Jersey League of Municipalities webinar that the DEP is planning to change their standards because they are based on old data.

 

2.         Amend Chapter 222 – Power Tools, Landscaping and Yard Maintenance Equipment

 

There has been a request to change the commercial use of power tools to “any tools” because there are times when contractors are using hammers which do not use power but which generate repetitive loud noise.  Also, Juneteenth has to be added to the list of federal holidays in the ordinance on which such operation of tools is entirely prohibited.

 

Mayor Knudsen spoke about complaints received regarding the use of hammers after the 1:00 P.M. restrictions pertaining to power tools, along with types of construction vehicles and excavation equipment with backup warning beeping.  She suggested the wording, “all commercial use of any power and hand tools, including excavation and commercial equipment.”  In addition, she discussed the 7:30 A.M. start time from Monday through Friday, since other municipalities have an 8:00 A.M. start time on weekdays.  Ms. Mailander explained that the earlier start times resulted from the fact that it gets very hot during the summer months and workers want to take advantage of the cooler morning temperatures. 

 

Councilman Vagianos agreed about amending the ordinance to include both power and hand tools, but was hesitant to change the start time from 7:30 A.M. to 8:00 P.M.  This would not affect residential homeowners or work performed by PSE&G.  Mayor Knudsen remarked that many people are not aware of what the hours are and she recommended “getting the word out,” along with stricter enforcement of the limited Saturday hours between 9:00 A.M. and 1:00 P.M.  When questioned, Ms. Mailander replied that landscapers no longer have to register with the Village in order to conduct business within the Village.  Ms. Mailander reminded everyone that these hours are also published on the Village calendar every year.  This matter will be put on the agenda for next week’s Work Session.

 

                        3.         Pickleball Days and Hours

 

Ms. Mailander announced the pickleball days and hours per a Resolution adopted in November 2021.  For the Glen pickleball courts, the schedule is Sunday, 11:00 A.M. to 6:00 P.M.; Tuesday, Wednesday, and Thursday, 9:00 A.M. to 7:00 P.M.; and Saturday, 10:00 A.M. to 6:00 P.M.  There shall be no pickleball play on Mondays or Fridays.  These days and hours will remain until modified by Resolution.  Councilman Vagianos suggested that this matter be moved to the February 2, 2022 Work Session since Councilman Sedon is not present at tonight’s meeting.  Councilwoman Perron indicated that she would like to hear from Nancy Bigos about the industry standards/ratings regarding the sound mitigation efforts at the pickleball courts.

 

Mayor Knudsen and Councilwoman Reynolds agreed that the efficacy of the proposed soundproofing should be determined first before playing hours are finalized.  Councilman Vagianos stated that he lives closer to the pickleball courts than some of the neighbors who have been complaining at Council meetings.  He stated that on many occasions when the courts were full, he has walked along Glen School near these neighbors’ houses and found that the noise was not quite as egregious as sometimes has been represented. 

 

Mayor Knudsen stated that while the Village sends notices to residents regarding any new changes or proposals which may affect their area and quality of living (parking, Verizon small node antenna, etc.), no letters were sent out to the neighbors surrounding the courts when pickleball play was proposed to be played there.  She asked if it was the Council’s intent to restore the original hours before understanding the effectiveness of the second round of sound mitigation efforts.  This query was specifically directed at Councilman Vagianos.  Mayor Knudsen indicated that if that was the intent, then no further taxpayer money, staff time, or effort should be wasted on trying to install more soundproofing materials.  Councilman Vagianos indicated that he already answered that question and requested that this matter be put on next week’s agenda.

 

            E.        OPERATIONS

 

                        1.         Stormwater Management – Hopper Ridge Condominiums

 

Mr. Rutishauser indicated that Hopper Ridge Condominiums made application to the Planning Board for approval to replace their retaining walls.  If the retaining walls fail, there is a high likelihood that the sanitary sewer line which runs behind them will fail and effluence will flood the residential area.  Applications also had to be made to the DEP for stream encroachment (Freshwater Wetlands).  It came to the attention of the engineer for Hopper Ridge Condominiums, Compton Associates, that this may represent a good opportunity to partner with the Village.  Mr. Rutishauser said that he agrees but that now is not the right time to partner with them.  The work to replace the retaining walls was approved by the Planning Board. 

 

Mr. Rutishauser stated that when the time is right, when there is available funding, and when there is a large enough drainage area, he indicated that he is willing to discuss partnering with Hopper Ridge to utilize their basins as a detention system for stormwater runoff.  This would reduce the amount of street flooding in the Hope Street and Spring Avenue areas which, if unchecked, flows downstream and affects the backyards of homes along Hopper Avenue.  This would entail designing an outlet structure better than what is currently existing there to then release that water to basically attenuate the peak flows.  The flow from Hopper Ridge Condominiums goes behind those properties on Hopper Avenue, into a storm line on Grove Street, and then into the Ho-Ho-Kus Brook.

 

Mayor Knudsen indicated that she agreed with the approach that Hopper Ridge Condominiums should move forward with their retaining walls at this time.  She asked Mr. Rutishauser about dredging one of the Hopper Ridge ponds.  He indicated that he would have to research that, but did state that there are three ponds in a series which are interconnected.  Hopper Ridge is planning to dredge one pond, which is costly.  Mr. Rutishauser mentioned Bergen County Mosquito Control (BCMC), which has helped the Village tremendously over the years.  They performed the dredging at Kings Pond, and the Village borrows their machine every year to help clean up Graydon Pool before the start of the summer months.  However, BCMC could not perform such work at Hopper Ridge Condominiums since it was private property.  There was further discussion about partnering with Hopper Ridge in the future to divert flood water to their underutilized basins and negotiating an agreement with them concerning maintenance, fees, quantity of flow, etc., perhaps in 2023 or 2024.

 

                        2.         Project Pride

 

Mayor Knudson indicated that Project Pride is a 15-member committee. Councilwoman Reynolds and she are working on restructuring the committee to include seven residents, one member of the Shade Tree Commission, a member of Women Gardeners, three business representatives (perhaps with landscaping, landscape architecture, gardening experience), a Village staff representative (preferably from Parks & Recreation), and a Village Council liaison. In the past, Project Pride was typically charged with planting flowers in the CBD in late spring/ early summer.  She would like Project Pride members to work with Village Council, management, residents, and stakeholders to organize and initiate improvements to foster a visually appealing environment throughout the Village of Ridgewood.  They would be responsible for organizing and implementing the plantings, including budget preparation, and also to seek stakeholder input to foster improvements in areas throughout the Village, not only the CBD but also perhaps the island on Grove Street or the overlook on Crest Avenue.  They would also be responsible for quarterly maintenance and improvement recommendations to the Village Council.  She mentioned the lamp post at Van Neste Square where the covers are unscrewed and wires are exposed.

 

Councilman Vagianos asked what the current structure is of Project Pride.  Mayor Knudsen said that she was Council Liaison to Project Pride for a couple of years and then Councilwoman Reynolds became Council Liaison.  There are many volunteers who offer their help during the planting season.  Mayor Knudsen feels that Project Pride would be the appropriate committee to work on the Adopt-A-Tree plan.  There was a small discussion about how sunflowers used to be passed out to homeowners who grew beautiful flower gardens in their front yards.  A Resolution will be prepared to adopt the Mission Statement of the Project Pride Committee for discussion on February 9, 2022.

 

7.         COMMENTS FROM THE PUBLIC

 

Lillian Blood, 250 North Maple Avenue, was puzzled as to why the Village Council did not want to hear from their constituents.  She asked why hybrid access was not allowed and stated that the present format does not allow people who cannot physically attend to have a voice.  She mentioned the information she provided to the Council from Bergen County regarding the sounds involved during a pickleball game.  She indicated that the sounds from the balls and paddles do not exceed acceptable levels and are not a danger to public health.  She said that pickleball is an acceptable way for people of all ages to get exercise.  Ms. Blood stated that the people who complain are complainers and live too far from the courts to actually hear anything.  She urged the Council to consider the residents of Ridgewood as “valuable” to not only vote for the Councilmembers, but to listen to as well.  Shutting out people who cannot physically attend meetings is not fair and not community minded.  She asked the Council to reconsider the pickleball hours and to allow hybrid access.

 

Siobhan Crann Winograd, 274 Ivy Place, reiterated that the Councilmembers are equals and no one has any more authority than the other.  She stated that what is occurring is a “silencing” of the community by pulling the plug on hybrid access and a “silencing” of each other.  She is concerned about sidebar conversations that the public is not aware of.  She urged transparency and stated that if a Councilmember wanted an item on an agenda, then that item should be placed on the agenda.  She is dismayed by the Council’s response regarding hybrid access and its response to the disabled community.   When she wrote to all Councilmembers, Councilwoman Perron was the only one who responded.  Ms. Crann Winograd indicated that there are more than 10 people who want hybrid access reinstated; more people have not spoken up because they cannot physically attend the meetings.  She stated that her family alone represents more than 10 people.  She mentioned the Ridgecrest community and the aged and disabled community of Ridgewood.  She asked the Council to put the question to a vote and let the public have a record of how each member voted.

 

Ms. Crann Winograd also spoke about Best Practices and how the Council totes that they work well with the Board of Education.  She questioned why the Board of Education and parents of school-aged children are afforded the opportunity to communicate remotely and the Village Council refuses to allow older citizens to communicate in the same manner.

 

Anne Burton Walsh, 112 South Irving Street, recalled the discussion on September 22, 2021 regarding hybrid access, but she was not aware of an actual vote on this topic or a discussion by the fully seated Council.  She asked to be provided with such a recorded vote if this has indeed occurred.  She also spoke about the sparse attendance at this evening’s meeting and Councilman Vagianos’ insistence upon social distancing.  She stated that hybrid access makes a lot of sense for the remainder of Covid and that she fully agrees with all the residents who have come forward to say that remote access should be independent of Covid in order to include the disabled and other people with logistical challenges.  She asked that the Council explain who the people are who voiced opposition to hybrid access and their reasons for doing so.

 

No one else came forward for public comments and Mayor Knudsen closed the public portion of the meeting.

 

8.         RESOLUTION TO GO INTO CLOSED SESSION

 

Deputy Clerk Eileen Young read Resolution #22-32, to go into Closed Session as follows:

 

 

 

 

 

 

9.         ADJOURNMENT

 

There being no further business to come before the Village Council, on a motion by Councilman Vagianos, seconded by Councilwoman Perron, and carried unanimously by voice vote, the Village Council’s Work Session was adjourned at 10:37 P.M.

 

 

                                                                                                                                                           

                                                                                                Susan Knudsen

                                                                                                                     Mayor

 

 

                                                                       

Eileen Young

Deputy Village Clerk