20220525 - Village Council Public Workshop Minutes
A REGULAR PUBLIC WORK SESSION OF THE VILLAGE COUNCIL OF THE VILLAGE OF RIDGEWOOD HELD IN THE SYDNEY V. STOLDT, JR. COURT ROOM OF THE RIDGEWOOD VILLAGE HALL, 131 NORTH MAPLE AVENUE, RIDGEWOOD, NEW JERSEY, ON MAY 25, 2022 AT 7:30 P.M.
1. CALL TO ORDER – OPEN PUBLIC MEETINGS ACT – ROLL CALL – FLAG SALUTE
Mayor Knudsen called the meeting to order at 7:30 P.M. and read the Statement of Compliance with the Open Public Meetings Act. At roll call the following were present: Councilmembers Perron, Reynolds, Sedon, and Mayor Knudsen. Councilman Vagianos was absent. Also present were Heather Mailander, Village Manager/Village Clerk; Eileen Young, Deputy Village Clerk; and Matthew Rogers, Village Attorney.
Mayor Knudsen led those in attendance in the Pledge of Allegiance to the flag. There was a moment of silence to reflect upon the unspeakable events that took place in Texas on May 24, 2022.
2. COMMENTS FROM THE PUBLIC
Laurie Weber, 235 South Irving Street, indicated that although she was unable to attend the last meeting in which there was a Proclamation honoring Pride Month, she did watch it later on and felt that Pride Month had been “dishonored.” The Proclamation was read by Councilman Vagianos with great feeling, but then he went on to “grandstand” about the organization of the Pride Committee. Ms. Weber suggested that if the Village Council desires to have at least one member on the committee who is a member of the LGBTQ+ community, they should find ways to reach out and inform the entire LGBTQ+ community of the opportunity. She stated that she doesn’t blame Mayor Knudsen for feeling “targeted.”
Ms. Weber said that certain remarks detracted from the importance of Pride Month and the few minutes spotlighting Pride Month merely served as a prelude into an exercise on political dysfunction. Ms. Weber was disappointed that the remaining Councilmembers sat silently and did nothing to bring the focus back to the Proclamation. She said that this happens every year and the only time this topic is discussed is when a Councilmember is seeking to further their own local political clout.
Ms. Weber mentioned that, last year, Mayor Knudsen invited Ms. Weber’s daughter, a lifelong Ridgewood resident and a member of the LGBTQ+ community, to speak at the Ridgewood Pride event. Her daughter was thrilled to do so, and everyone who attended the festivities really enjoyed themselves. A woman approached her daughter to compliment her on how she had dressed up her dog for this occasion but then proceeded to insult her by insisting that if she wanted to participate in next year’s Pride Day festivities, she must go through her directly. Ms. Weber said that, at the last Village Council meeting, that same woman dared to pontificate about the mean-spirited and harsh comments directed at herself. Ms. Weber wondered how someone like that could be involved in planning events which are aimed to promote a sense of community and inclusivity. Ms. Weber asked the Village Council to carefully consider who they choose to serve on the Pride Day Committee and to remove all politics from any events and committees dealing with Pride Day. She said that more Pride Day events should be held throughout the year, not just on one day.
Lynn Corcoran, 484 Stevens Avenue, indicated that she felt powerless to do anything about what is occurring in the world today and began wondering what she could do, as an ordinary citizen, to make the world a better place. She is a member of a 12-Step group which started back in the 1930s, which has grown from just two people to millions of members worldwide seeking help with addictions such as alcohol, drugs, and smoking. She asked if a Town Hall meeting could be held, during which time people could express their frustrations and feel a bit more empowered.
Mayor Knudsen thanked Ms. Weber for her comments regarding the Pride Committee and said that she totally agreed with her. She indicated that she would reach out to the interfaith community, Reverend Mack Brandon, to see if he is interested in coordinating an event with the Village.
There were no further comments from the public.
3. MANAGER’S REPORT
Ms. Mailander indicated there are many recreational opportunities coming up this summer. A new brochure is available which answers questions about summer programs, special summer events, and sports facilities. The brochure is available at The Stable and in the lobby of Village Hall.
Ms. Mailander reminded everyone that opening day at Graydon Pool will be on June 4, 2022 from 10:00 A.M. to 7:30 P.M. The “Early Season” will be on weekdays from 12:00 noon to 7:30 P.M. and on weekends from 10:00 A.M. to 7:30 P.M. from June 4 to 24, 2022. Graydon Pool has an accessible ramp for entry into the water, Adirondack chairs, shade system protection, a picnic area, shelter pavilion, and Wi-Fi accessibility. Graydon “Storytime on the Beach” will be held on Thursdays at 3:30 P.M. during June, July and August. There is a skate park behind The Stable. Membership can be obtained through CommunityPass. The website lists hours of operation, classes and programs.
Tennis and pickleball memberships are available at The Stable or on CommunityPass (four locations for a total of 12 tennis courts and one location for pickleball with four pickleball courts). A variety of Ridgewood mini-camps are taking place in August (sign up on CommunityPass).
There are H.I.L.T. (Highlights in Leisure Time) Senior Programs, with monthly meetings, day trips and classic movies. There are also classes for knitting, crocheting, mahjong, bridge, and exercise.
There is still a need for certified lifeguards at Graydon Pool. Any interested parties may contact the Recreation Department at 201-670-5500, extension 3111.
The 64th Annual Free Summer Concert Series at the Kasschau Bandshell begins on June 2, 2022 at 7:30 P.M. Individuals interested in attending this free concert series should bring a chair or blanket with them. Concerts begin at 8:30 P.M., unless otherwise noted, and are held every Tuesday and Thursday in the months of June and July, and through August 4th.
All Village offices have new telephone extension numbers. Callers should listen to the full menu or dial “0” to be connected to the receptionist. The new extension numbers are listed on the Village website.
The recently enacted Tree Ordinance requires homeowners to obtain a permit from the Engineering Department to remove trees on all private property, with replacement of the removed tree or payment of a fee to have a tree planted elsewhere in the Village.
Dogs must be licensed during the month of June. There will be a $20.00 late fee starting July 1, 2022.
The Bergen County Utilities Authority will hold a recycling event on June 4, 2022 from 9:00 A.M. to 2:00 P.M. at Bergen County Campgaw Mountain Reservation in Mahwah, New Jersey. This event is free for Bergen County residents and will be held rain or shine. Proof of residency will be required. No commercial vehicles are allowed. There will be mobile paper shredding, electronics and computer recycling, unwanted medications, and tire recycling (limit of four tires).
The Fred D’Elia 45th Ridgewood Run will take place on Memorial Day, May 30, 2022. The course begins at Veterans Field and is sponsored by North Jersey Masters. All participants must be registered.
Memorial Day events will take place on Monday, May 30, 2022 in Memorial Park at Van Neste Square at 11:00 A.M. American Legion Post #53 has planned a patriotic program and welcomes the public to attend and remember the sacrifices of all veterans.
The Ridgewood Health Department will host a Moderna vaccine booster clinic on June 1, 2022 from 2:00 P.M. to 3:00 P.M. at Village Hall. Ridgewood residents, school employees and Village employees may register. The CDC has recommended an additional booster dose for those over age 50 and for certain immunocompromised individuals for enhanced protection against severe disease. To register, individuals should visit www.ridgewoodnj.net/Covid-registration. The registration link is available from May 26 at 8:30 A.M. until May 31 at 8:30 A.M.
Stage 2 water restrictions are in effect year round for water conservation purposes. Postcards will be sent out to all Ridgewood Water customers reminding them of the specifics for Stage 2 water restrictions. It is recommended that customers keep the postcard on their refrigerators or another conveniently visible spot as a reminder. Enforcement will begin next week. A door-hanger warning will be issued for an initial violation of the water restriction protocol; all subsequent violators will be issued a summons.
Village of Ridgewood offices will be closed on May 30, 2022 in observance of Memorial Day. There will be no sanitation or recycling collection on that day. The Recycling Center will also be closed. Ms. Mailander asked residents to check the Village calendar for the adjusted collection dates.
The Village is still looking for school crossing guards for the upcoming school year beginning in September. Interested parties may call the Area Supervisor at 201-969-7182.
Upcoming Village Council meetings are broadcast live from the Village Hall Courtroom, on the Village website, on FIOS Channel 34, and available afterwards on YouTube. Upcoming Village Council Work Sessions will be held on June 1, June 22, and July 6, 2022 at 7:30 P.M. The next Public Meeting is scheduled for June 8, 2022 at 8:00 P.M.
4. COUNCIL REPORTS
Councilwoman Perron indicated that the Central Business District Advisory Committee (CBDAC) met and there was a discussion regarding the new interactive parking map that is on the Village website. Some suggestions were made for improvement, which were passed along to the Village Manager. A speaker has been planned for the meeting to be held on June 9, 2022 via Zoom at 8:30 A.M. Anyone interested in attending may contact Councilwoman Perron for details.
The Open Space Committee conducted its Dunham Trail walk on May 14, 2022 and it was enjoyed by all. Councilwoman Perron said that the trees there are magnificent, such as sycamores, shag bark hickories, and beeches, but it was sad to see so many invasive plants in the area rather than native plants in the understory. The committee has decided to plan a field trip to Hoffman Grove in Wayne, New Jersey, on June 20, 2022 at 9:00 A.M. This is property acquired through a flood acquisition plan. Gardens are currently being planted in this area, where flood-prone homes were reclaimed. Anyone interested in attending this tour should contact Councilwoman Perron for details.
The League of Women Voters ran a Civics Game Night on May 24, 2022 at Park West Tavern for newcomers and other Village residents. Councilwoman Perron said that it was a really fun night. Both she and Mayor Knudsen were on the panel, and representatives from the Board of Education and the YMCA were also in attendance.
Deputy Mayor Sedon indicated that the Green Team submitted the first round of Ridgewood’s Sustainable Jersey application on May 15, 2022, with a total of 450 potential points. They eagerly await a reply, hopefully by mid-November 2022, to see which points were approved and how many points were awarded. They will begin working on the second round application during the summer. There is a total of 350 points to be resubmitted to earn Silver Certification. Ridgewood is currently at the silver level. Deputy Mayor Sedon praised the efforts of the individuals on the Green Team. He also thanked the Village Manager and especially the Engineering Department for their assistance, as well as Mr. Calbi, Director of Ridgewood Water, and the Recycling Department. He mentioned that the Water Conservation Ordinance was a big component towards obtaining the Silver Certification.
Councilwoman Reynolds indicated that the Citizens Safety Advisory Committee (CSAC) met on May 19, 2022. She stated that the West Glen Avenue sidewalk project is in design mode, dealing with some of the challenging segments along the south side of the street.
Smart Streets banners have been expanded to include one more banner which reads, “Heads Up, Phones Down.” It is unknown when these banners will be hung in the Central Business District (CBD), since they are still in the process of researching prices for the banners.
On May 14, 2022, Age-Friendly Ridgewood sponsored an Easy Ride Program. There were 21 children who participated. They went through a safety skills course and were then taken for a bicycle ride on the road. Some children attended who didn’t even know how to ride a bike; however, by the end of the event, all children knew how to ride a bike. It is anticipated that this program will be held again in September of 2022.
Residents from Newcomb and Midwood Road in The Lawns have requested a bus stop sign. Children are standing around a certain area and people are unaware of why they are standing there. In the interest of safety, these residents would like a bus stop sign to be installed. CSAC Committee member, Mr. Prieto, is going to follow up on this by speaking with the relevant members of the Police Department and Traffic Officers. The next CSAC meeting will be held on June 16, 2022 at 7:30 P.M.
The Project Pride Committee planted flowers in the pots in the CBD this past Sunday, May 22, 2022. The flowers look beautiful and it was a Village-wide effort. Councilwoman Reynolds gave a special thanks to Matt Andruela and his team from the Parks Department, who spent many hours filling the pots with potting mix and soil in preparation for the flower planting. Rich Tarleton of the Signal Department was also helpful in hanging the clamshell baskets on the light poles in Memorial Park at Van Neste Square. She also thanked Vic and Scott from the Parks Department who were extremely helpful, and Nancy Bigos, Director of Parks and Recreation, for arranging for assistance from various Village departments. Project Pride members and volunteers met in Memorial Park and completed all the planting within two hours. Councilwoman Reynolds thanked all committee members and citizen volunteers for their hard work.
Sunflower awards will be given out by the Project Pride Committee. If anyone sees a property that is beautifully landscaped, they should send Councilwoman Reynolds an email and furnish her with the address.
The Pride Committee met on May 25, 2022. Councilwoman Reynolds said that everything is “on track” for a wonderful Pride Celebration which will be held on June 11, 2022 at 1:00 P.M. in Memorial Park at Van Neste Square. There will be speakers, music, and other activities.
Mayor Knudsen asked Councilwoman Reynolds whether the Village Council had agreed to pay for the street safety banners. Councilwoman Reynolds confirmed this, but stated that they were having trouble finding someone to print the banners. They are hoping that they can be produced by Ridgewood Press, since they were having trouble with the previous vendor. Councilwoman Perron thanked Councilwoman Reynolds for her efforts in organizing the Project Pride planting event. She stated that the design was well planned for the pots.
Mayor Knudsen indicated that on May 12, 2022, the Historic Preservation Commission (HPC) met to hear several applications, including sign applications for Nature Sparkle, located at 67 East Ridgewood Avenue, and Stretch Lab at 204 East Ridgewood Avenue. Residents can learn more about these new businesses by visiting their websites at NatureSparkle.com and StretchLab.com. The HPC also discussed incorporating Upper Saddle River regulations into the recommendations section of the Historic Preservation Plan Element, including a 45-day mandatory hold for any demolitions for structures that are individually designated as local historic landmarks, although not in historic districts, so that the HPC has the opportunity to review and object if necessary. The purpose is to encourage restoration of older homes rather than razing them. This would also include the development of design guidelines for local residential historic districts into the recommendations section of the Historic Preservation Plan Element, which will be part of the Master Plan.
On May 14, 2022, after a live Mayors’ Meeting in Allendale, Mayor Knudsen joined volunteers at Valleau Cemetery to place flags on the graves of veterans. She thanked the Boy Scouts, Project Interact members from Ridgewood High School, American Legion Post #53, her husband, and everyone else who helped to commemorate the veterans. She mentioned how difficult it was to know where to place the flags due to the mapping system at the cemetery.
Mayor Knudsen met with Village staff last week to review the events to be held at the 112th Annual Ridgewood Fourth of July celebration scheduled for Monday, July 4, 2022. She encouraged everyone to visit www.ridgewoodjuly4.net for additional information about the parade, fireworks, and other planned activities.
Thursday, May 19, 2022 was the grand opening for a new Ridgewood business, Forever Young, located at 20 Wilsey Square. The trained staff offers a variety of anti-aging services. More information can be obtained at fyinstitute.com, where there is a full list of services described. Mayor Knudsen indicated that the new salad place is right next door to Forever Young.
On Friday, May 20, 2022, Mayor Knudsen conducted a Village Government Visit/Village Hall Tour with third graders from Travell School. The same tour was conducted on May 24, 2022 with third graders from Somerville School. She thanked the students, teachers and chaperones, and extended a special thank you to the Ridgewood Police Department for their assistance.
Thorn & Roots was supposed to have its grand opening on May 24, 2022, but it was postponed. Mayor Knudsen encouraged everyone to visit Thorn & Roots, located at 381 Route 17 South, to sample their delicious avocado toast and other healthy food choices.
The League of Women Voters hosted the Civics Evening at Park West Tavern on May 24, 2022. Mayor Knudsen remarked that it was a lot of fun and very educational. She thanked Ann Burton Walsh and Joan Burns for organizing the event, and to Mack Brandon for being a panelist.
As Councilwoman Reynolds pointed out previously, the Village Pride event will be held on June 11, 2022 at 1:00 P.M. The committee has been working very hard to ensure that the 2022 Pride celebration will be a wonderful event and a “sincere community conversation.” She thanked the students and Alice Mende at Ridgewood High School for creating artwork for the event. Mayor Knudsen said that there will be an 11” x 11” poster available in two days for businesses to display in their storefront windows. Businesses may contact Mayor Knudsen directly to obtain a poster.
5. DISCUSSION
A. PARKING
1. GRAB AND GO PARKING SPACES
Ms. Mailander indicated that, as directed by the Village Council, the Grab and Go parking spaces were discussed by a committee, consisting of Councilwoman Perron, Councilwoman Reynolds, Ms. Mailander, Village Manager, Police Sergeant Chuck and Police Officer Tarino, of the Police Department’s Traffic Safety Bureau. This matter is being discussed before the scheduled Special Public Meeting because, depending upon what is decided by the Village Council this evening, a resolution would have to be considered to extend the Grab and Go parking spaces through July 31, 2022, in order to allow enough time for the Village Council to introduce the ordinance in June and adopt it in July. The cost would be $750.00 per parking space for three months (May 1, 2022 through July 31, 2022).
Police Officer Tarino stated that the Grab and Go meeting described by Ms. Mailander presented an opportunity to discuss other issues which the Police Department is facing, such as truck traffic, lack of loading zones, double parking, and people parking in yellow zones. There are currently approximately 14 Grab and Go/complimentary parking spaces. Suggestions were made at the meeting, including increasing the number of Grab and Go spaces to 20. Officer Tarino described the current size of loading zones in the Ridgewood CBD, which he stated are not large enough to accommodate the size of trucks currently making deliveries in Ridgewood.
Officer Tarino described possible loading zones to be established on Chestnut Street, where some of the Grab and Go/complimentary spots are currently located. Officer Tarino recommended designating some of the spots as loading zones from 6:00 A.M. to 4 P.M. for 20 minutes for commercial vehicles. From 4:00 P.M. to 8:00 P.M., those spots would revert to Grab and Go spaces for people wanting to run quick errands. This would alleviate dangerous double parking on Chestnut Street and increase safety for vehicles and pedestrians.
Officer Torino then described two three-hour spots on the west side of the road near the intersection of Franklin Avenue and Chestnut Street (near the former Boiling Springs Bank), and also described spaces on the north side of the street near the intersection of Oak Street and Franklin Avenue (two three-hour spots in front of East Coast Burger). He suggested that these spaces be converted to part loading zones/part Grab and Go spots during the hours previously described. He described dangerous areas where trucks load and unload, sticking out into the crosswalk, by North Broad Street and East Ridgewood Avenue. He proposed creating a 45-foot loading zone, merging a 15-minute parking spot with a three-hour spot, increasing safety overall at the intersection of North Broad Street and East Ridgewood Avenue. Officer Tarino described other locations where this could be accomplished as well, which locations pose serious safety concerns, including along Van Neste Square, Prospect Street, Cottage Place, and by the movie theater. The loading zone by the movie theater could also be designated as a passenger pick up and drop off area.
Officer Tarino also described locations on the west side of Ridgewood by Wilsey Square and West Ridgewood Avenue where the same procedures could be established. He emphasized that commercial trucks need a safe place to load and unload, without blocking crosswalks or sticking out into the street. At the same time, people wishing to run quick errands, such as picking up takeout food or dry cleaning, also need a safe place to park for brief periods of time.
Mayor Knudsen indicated that she has spoken with many business owners who are not happy with the 15-minute parking spaces because that adversely affects their customers who want to patronize their establishment for more than 15 minutes. This has a detrimental effect on their revenue. She asked what would prevent a truck from occupying any of the 15-minute spaces. She feels that if any changes are made regarding the time limitations for parking spaces, the Village should do an outreach to businesses in the CBD since this will be changing the dynamic of their customer foot traffic. However, she stated that she totally agrees that something must be done to improve the way trucks are able to deliver merchandise in the CBD. She recalled a truck which double parked and blocked her from exiting a parking space. She questioned why the Police Department is proposing to convert some three-hour spots into 15-minute spots.
Officer Tarino replied that they are attempting to alleviate the double parking problem the Police Department is witnessing in the CBD and trying to help the businesses whose customers utilize the Grab and Go parking spaces for quick errands. His proposal will improve traffic flow, improve safety, and avoid congestion on streets in the CBD, particularly on Chestnut Street.
Mayor Knudsen replied that she is more in favor of people staying to shop in the CBD rather than to run quick errands, and indicated that they need to “strike a balance” between the 15-minute spots and spots where parking is allowed for a longer period of time. Officer Tarino said that the Police Department could perform a study to see how many three-hour spots are available during certain periods of the day.
Deputy Mayor Sedon remarked that he thought this was a brilliant plan and he fully supports it. He passes through the CBD every single day and he is fully aware of the traffic problems described by Officer Tarino. He described Chestnut Street as a “parking lot” during certain hours of the day, which he stated deters people from shopping or visiting the downtown area. He stated that it is unfair that trucks get ticketed during deliveries because the trucks literally have nowhere to go. He remarked that the proposed plan by Officer Tarino is one of the best plans he has seen for parking in the downtown area in the eight years he has been a Councilmember. He thanked Officer Tarino for his presentation.
Councilwoman Reynolds said that, at the aforesaid meeting, they discussed having three 15-minute spots and two three-hour spots by BlueMercury, because their business is being affected by the lack of such spots near them. Officer Tarino said that he based his proposal upon what he has witnessed over the years while working for the Ridgewood Police Department. All 15-minute spots will be painted and signed in such a way so that they “pop” and it would be clear to everyone that it is designated as a 15-minute spot. He said that, near BlueMercury, there is ample parking at the Chestnut Street lot and in eight spots on East Ridgewood Avenue. Councilwoman Reynolds asked if the Chestnut Street lot is full every day, and Officer Tarino replied that it is not full during the daytime.
Mayor Knudsen discussed the parking around The Tobacco Shop of Ridgewood. She stated that designating the parking spots near this store as a loading zone from 10:00 A.M. to 4:00 P.M. would basically make his business “invisible” every single day because no customers would be able to park in those spots. Officer Tarino indicated that this business already has to deal with that problem. Mayor Knudsen said that the business owner has to deal with it in one spot but not three or four spots. This proposal would permanently block out parking for his customers. She stated that the tobacco shop lost a ton of business when valet parking was established for Roots restaurant across the street. Officer Tarino replied that he understood her position but that the trucks delivering merchandise or food in Ridgewood need a place to load and unload. He said that he pondered other locations, but that this was the best one he could propose. He added that the tobacco shop will have three complimentary spots after 4:00 P.M., which can be used by customers who wish to pick up a cigar, for example, after work.
Mayor Knudsen said that she thought Officer Tarino’s plan was very good but that she needs time to process the components of the proposal. Therefore, she felt that the Grab and Go spaces need to be extended until everyone could fully absorb what is being proposed. She also mentioned that store owners need to be consulted to get their feedback regarding this plan. She said that the proposal is basically a different but permanent configuration of the problems faced by businesses regarding the pedestrian plaza and dining corrals. She mentioned that she has seen plenty of open parking spaces during the day, yet people are constantly double parking or illegally parking, particularly by Door Dash or Uber Eats personnel who are picking up food from restaurants. Mayor Knudsen stated that no one is going to park in the garage in order to merely pick up food because “time is money” and people ordering food want it delivered quickly.
Councilwoman Perron remarked that she understood the current loading zones for trucks (not for Door Dash or Uber Eats), but under the new proposal these food-delivery companies would be able to stop in those areas to pick up food, which would relieve the daytime need for the cluster of the five Grab and Go spots. She mentioned that she would like to present Officer Tarino’s proposal to the Ridgewood Chamber of Commerce at their next meeting on June 8, 2022. She asked Officer Tarino if he could make his presentation again at that meeting and also at the next CBDAC meeting which will be held on June 9, 2022, so that feedback could be received from both businesses and residents.
Mayor Knudsen asked how many spaces would be affected by the new proposed times of 6:00 A.M. to 4:00 P.M. for loading zones. Officer Tarino replied that a total of 13 parking spaces would be affected. She asked how many spaces would be affected in front of the movie theater, and Officer Tarino replied that he plans to make the area in front of the theater an 86-foot loading zone and not have any parking spots there at all (there are currently two three-hour spaces in front of the theater with a blocked off yellow zone). He remarked that that area is very unsafe towards the end of the week with parents dropping off children, people double parking, and people parking in the intersection or crosswalk. This plan would also encourage parking at the Cottage Street parking lot, which is largely underutilized. A discussion ensued about which businesses would be affected by this change.
Councilwoman Perron remarked that safety should be the utmost consideration. Deputy Mayor Sedon remarked that the Village Council should move as quickly as possible in establishing the proposed loading zones because the current configuration creates serious safety issues and is deterring people from shopping and dining in Ridgewood. He indicated that nothing will ever happen if they try to please everyone.
Ms. Mailander indicated that the loading zones could be established at the current time and the designations of the 15-minute parking spaces could be determined at a later date. Mayor Knudsen indicated that she needs more time to digest everything proposed by Officer Tarino. Deputy Mayor Sedon indicated that he would be in favor of establishing the loading zones at the current time. Councilwoman Perron said that signage would have to be manufactured and installed, which may eventually have to be changed. Ms. Mailander said that changing the signage is not really a problem.
Councilwoman Reynolds felt that it would be better to decide what the ultimate complete plan will be rather than doing it piecemeal, and she felt that getting feedback from businesses is vitally important before arriving at a definite plan. She said that making a decision this evening would be making a decision “in the dark.” Mayor Knudsen agreed with Councilwoman Reynolds. Councilwoman Perron asked if the PowerPoint presentation could be distributed to the Chamber of Commerce.
Mayor Knudsen said that the presentation would have to be designated as a “draft proposal” and the Village Council should extend the courtesy of showing the presentation to businesses to show them what is being proposed, before coming to a final decision regarding the proposal.
Councilwoman Perron also wondered how this new proposal would affect Feed the Frontlines because they are “moving in and out” at approximately 4:30 P.M. Officer Tarino replied that the loading zones would end at 4:00 P.M., so that should not be a problem.
Councilwoman Reynolds stated that there cannot be a lot of 15-minute parking spaces along with a lot of Grab and Go spaces at the same time, since it would be too confusing for people because they don’t understand the difference between the two different types of spaces. She feels that all spaces need to be either Grab and Go or 15-minute spots, not both. Mayor Knudsen agreed that there is much confusion among drivers regarding all the various parking space options, especially when they get ticketed while parked in a legal three-hour parking space that is now marked “complimentary for 15 minutes,” the latter of which was not done by code.
Officer Tarino remarked that one of the biggest benefits of bringing back the 15-minute parking meter heads is that the signage was very clear as to what time is allotted for that parking space and it was very clear to Parking Enforcement Officers (PEOs) whether or not the time had expired. He mentioned that it was much more difficult for PEOs to determine whether or not the time had expired with the complimentary spots, short of them eyeballing the parking space for 15 minutes. Mayor Knudsen agreed. Officer Tarino indicated that he has spent a lot of time in court listening to people, who received tickets, who stated that they were confused about the allotted times for certain parking spaces, especially if they had paid using the kiosk.
Mayor Knudsen added that she would not like to see the Grab and Go parking spaces discontinued because a “free space” is very inviting to patrons and customers. However, she said that she would like to see a mix of both 15-minute and Grab and Go parking spaces, but she acknowledged that Sergeant Chuck desired something more uniform. She remarked that it was a lot of work to get sponsors for the Grab and Go spots and she has noted “donor fatigue” arising as of late. She said that she would lean towards meters. Councilwoman Reynolds said she was also in favor of having meters, since they make enforcement easier and make it easier for residents.
Officer Tarino clarified that a quarter would allow residents to park for 15 minutes and not 12 minutes. Ms. Mailander added that the meters can be programmed that way (15 minutes for a quarter). Officer Tarino indicated that he spoke with Rich Tarleton of the Signal Department, who indicated that they have a very large supply available of the meter heads. Councilwoman Perron said that some store owners complain that people enter their stores asking for change for the meters. However, she mentioned that at least that is someone who may possibly patronize their business. Deputy Mayor Sedon agreed that the meters would be good. He said that if the Councilmembers want to continue the complimentary spaces, perhaps those spaces could have clear signage or be painted in some way so that people parking there do not get confused.
Mayor Knudsen suggested that, if the Councilmembers are to “look at the big picture,” they should look into parking sign branding, to ensure continuity and consistency, including directional signs for the parking garage, to lessen confusion. Ms. Mailander indicated that garage directional signs are already on the agenda for discussion next week.
Ms. Mailander summarized by saying that it appeared that everyone was satisfied with 15-minute meters. It was suggested that the presentation marked “draft” be circulated to all relevant individuals (Councilmembers, Chamber of Commerce representatives, and businesses) so that they could review the proposal beforehand, and that it be listed on the agenda for discussion at the June 1, 2022 meeting. In this way, feedback could be received and reviewed prior to introducing a relevant ordinance in June.
Councilwoman Perron wondered if a Town Hall meeting should be planned for this topic alone since this is an “enormous sea change.” Ms. Mailander wondered how many people would attend such a meeting, since June is a busy month with graduations, vacations, communions, etc. Mayor Knudsen said that she agreed with Deputy Mayor Sedon that the plan should be finalized sooner than later. She does, however, want the “buy in” from the businesses and wants to ensure that they understand what the parking changes will entail. She feels that there are too many 15-minute parking spaces. She doesn’t feel that a Town Hall meeting is necessary but that a modicum of courtesy should be extended to the businesses in Ridgewood so that they understand what changes will take place. It was suggested that perhaps a link could be provided in a Village e-notice to residents. Deputy Mayor Sedon reiterated that he would be in favor of separating out the loading zone issue from any other parking issues, branding, 15-minute meters, etc.
It was decided that the word “complimentary” will be changed to “15-minute” meters; the loading zones would remain during the hours of 6:00 A.M. to 4:00 P.M. and then revert to metered parking from 4:00 P.M. to 8:00 P.M.; the presentation would be sent out to all Chamber of Commerce members; and the matter will be scheduled for further discussion on June 1, 2022.
B. BUDGET
- BLUE COLLAR UNION AND WHITE COLLAR UNION SALARY ORDINANCES
Ms. Mailander said that the ordinances regarding salary increases for both Blue Collar and White Collar Unions have been approved by the Village Council. In 2020, this will amount to 1.5%; in 2021, 1.5%; in 2022, 1.75%; in 2023, 2%; and in 2024, 2%. These ordinances will be introduced this evening at a Special Public Meeting and then adopted in June.
- AWARD CONTRACT UNDER EDUCATIONAL SERVICES COMMISSION OF NEW JERSEY COOPERATIVE CONTRACT – SINGLE OPERATOR LEAF COLLECTION TRUCK – STREETS DEPARTMENT
Ms. Mailander indicated that this item pertains to the award of a contract under an Educational Services Commission of New Jersey Cooperative Contract for a new single-operator leaf vacuum truck, similar to the one currently owned by the Village. This allows a Village employee to operate in the truck cab shielded from traffic. It is a right-side steer model, so the operator can better see leaf piles and clear the curb area, rather than a conventional left-side drive unit. Many compliments were received last fall regarding the efficiency of leaf pickup. Ms. Mailander explained that having two leaf vacuum trucks will make the leaf pickup process proceed even smoother. The contract is to be awarded to Peirce-Eagle Equipment Company of Branchburg, New Jersey, in an amount not to exceed $225,181.68. The funding is in the 2022 Capital Budget. By ordering the truck now, it is hoped that the truck will be received in time when leaf pickup begins in October this year.
Mayor Knudsen asked for confirmation that this was not the same model truck with which the Village had a lot of issues. Ms. Mailander confirmed that it was not the same model. The one currently under consideration for purchase is the same model as the truck purchased by the Village in the fall of 2021, which worked wonderfully and was well received. When questioned by Councilwoman Perron, Ms. Mailander confirmed that there were no complaints about any bothersome noise emitted from the truck purchased in 2021.
- AWARD CONTRACT UNDER STATE CONTRACT – FORD EXPLORER – STREETS DEPARTMENT
Ms. Mailander explained that this item pertains to the awarding of a contract under State Contract for the purchase of a 2022 Ford Explorer. It was hoped that a hybrid model or EV vehicle could be purchased; however, the order deadline closed in February 2022 and will not reopen until 2023 or 2024. This vehicle will replace an older Ford Explorer which has an electrical fault in the air bag system due to flood damage. It is hoped that the resolution to award this contract can be accomplished this evening so that the car dealer does not sell it to another entity. The contract would be awarded to Route 23 Auto Mall in Butler, New Jersey, in an amount not to exceed $41,923.00. Funding is in the 2022 Capital Budget.
Councilwoman Perron stated that she appreciates the fact that the staff of the Streets Department looked into hybrid models, although they are not available at the current time. She said that she noted in the memorandum from the Department of Public Works that “Village staff vehicle demand has increased as a result of the April 7, 2022 flooding event that damaged several vehicles. She asked how many vehicles were damaged. Ms. Mailander replied that the Ford Explorer is the only vehicle which is currently inoperable due to the flooding. She believes that the other vehicles were able to be saved by the staff at Fleet Services.
Councilwoman Perron asked if it was standard operating procedure to move Village vehicles to higher ground in the event of inclement weather, such as a storm or hurricane. Ms. Mailander replied that that is the usual procedure, and this protocol needs to be “tightened up” so that damage to vehicles during a storm event does not occur in the future.
- AWARD CONTRACT UNDER BERGEN COUNTY CONTRACT – PAINT AND RESTORE – COLUMNS, WEST FAÇADE AND FLAGPOLE AT VILLAGE HALL
Ms. Mailander explained that this item pertains to the awarding of a contract under the County of Bergen Cooperative Purchasing Program for painting services at Village Hall. The work involves painting and restoring the west façade of the old portion of Village Hall, including the columns and flag pole. The current paint is faded, chipping, and unattractive. It is hoped that the work can be completed before the Fourth of July festivities. This resolution is to award a contract to A.N.A. Painting Corp., of Hackensack, New Jersey, in an amount not to exceed $62,992.15. Funding is in the Capital Budget.
Councilwoman Reynolds asked if only the west side of the building would be painted. Ms. Mailander replied that the work includes the pillars, peaks, and window frames. Councilwoman Reynolds agreed that the work definitely needs to be done, but she stated that $62,992.15 seemed rather high for such a project. Councilwoman Perron said that she thought it was a good price, since it also includes restoration of the flagpole, which is in a bad state of disrepair. Mayor Knudsen said that she was actually impressed with the price since the columns are tall and very intricate at the top, as well as the fact that the flagpole is peeling.
Councilwoman Reynolds asked how many days it would take to complete the work. Ms. Mailander replied that she did not have that information. Councilwoman Reynolds stated that she took a good look at the building and that the right side is a mess as well. Ms. Mailander said that this initial work is a “beginning” and the remaining work can be done as additional funding becomes available. When asked if there were several bidders on this project, Ms. Mailander replied that this is a contract awarded through the Bergen County Cooperative Purchasing Program, which means that A.N.A. Painting Corp. is a pre-qualified bidder. Councilwoman Reynolds reiterated that she still felt the price was very high for this work.
Councilwoman Perron remarked that the firm proposed to do the work, A.N.A. Painting Corp., is EPA certified for lead abatement. She stated that if lead abatement is part of this quote, that almost doubles the price for the work. However, she noted that there is no mention in the quote of tenting or any other precautions to be taken by the company for lead abatement. There is a statement in the quote saying, “We will gather all hazardous material and dispose of them at a hazardous waste site.” Councilwoman Perron stated that if they are going to power wash and generate air-laden asbestos, she wondered why no mention is made of protecting the surrounding area from becoming strewn with asbestos particles. She would like to see that mentioned in the quote.
Matthew Rogers, Village Attorney, stated that there are set guidelines which A.N.A. Painting Corp. needs to follows when any environmentally hazardous material is discovered or worked with, whether it be lead paint or asbestos. Councilwoman Perron asked if any tests were going to be performed to determine whether or not any of those hazardous materials exist, either on the building or on the flagpole. Mr. Rogers stated that that was what Councilwoman Perron had pointed out on the quote, that the contractor would gather all hazardous material and dispose of it.
Councilwoman Perron said that paint is usually tested via fluoroscopic x-ray to determine the components used in making the paint. Mr. Rogers said that, in reading the quote, he interprets it as stating that this company is sensitive to any potential environmental issues which could arise during the project and they will not risk losing their license if the job is performed improperly. He suggested that someone could contact the company to have them re-write the quote to indicate that they will take all necessary steps to adhere to the removal regulations regarding hazardous materials of the Environmental Protection Agency.
Ms. Mailander recalled that testing was done and she believed that there was no lead paint detected on the flagpole or on the building. She will confirm this fact. However, she cautioned that if the resolution is not passed at the next public meeting, the work will not be completed in time for the Fourth of July holiday. Councilwoman Perron said that she was in favor of passing the resolution if assurance can be received from the contractor that they will take all necessary precautions when working with hazardous materials, i.e., tenting.
- AWARD CONTRACT – DISPOSAL OF TREE LOGS – PARKS DEPARTMENT
Ms. Mailander explained that this item pertains to the awarding of a contract for disposal of tree stalks, which are currently stockpiled in the construction yard, to a qualified end-user vendor which submitted the lowest responsible quote. The contract is to be awarded to RVH Mulch Supply, LLC, of Wyckoff, New Jersey, in an amount not to exceed $50,000.00. These tree stalks are from trees removed by Village employees which were diseased with the emerald ash borer. The tree stalks must be trucked to the RVH disposal site in West Milford, New Jersey by Village trucks. If more trees are removed, additional funds may be needed for removal of additional tree stalks in 2022.
Councilwoman Perron brought up the suggestion that, in the future, the Village might consider selling the tree logs/stalks for firewood, perhaps posting on the Buy Nothing Ridgewood group on Facebook. Deputy Mayor Sedon replied that since these ash trees were infected with the emerald ash borer, selling the wood to people would further spread the invasive ash borer. He said that the wood needs to be disposed of properly and quickly so that the bugs are not flying out of the wood to invade another tree.
- AWARD CONTRACT RENEWAL – EMERGENCY NOTIFICATION SYSTEM - OEM
Ms. Mailander explained that this item pertains to the awarding of a contract for renewal of the emergency notification system. Rave Wireless, Inc. d/b/a Rave Mobile Safety of Mahwah, New Jersey, provides the Village’s Reverse 911/Emergency Alert service, the cost of which is shared equally by the Office of Emergency Management and Ridgewood Water. The annual contract expired in January of 2022, so this resolution will approve the renewal of the contract for one year at a cost of $9,095.00. Councilwoman Perron said she was in favor of this renewal.
C. OPERATIONS
- APPROVE ESTABLISHMENT OF SEM’S TRAIL, A WALKING TRAIL IN PLEASANT PARK, NEAR HAWES ELEMENTARY SCHOOL
Ms. Mailander explained that this item pertains to the dedication of a trail in Pleasant Park, near Hawes School. A third grade teacher at Hawes School, John Otterstedt, would like to dedicate the trail in honor of the retiring Principal, Dr. Paul Semendinger. He would like to lay out the trail by the end of the school year and have a dedication ceremony prior to Dr. Semendinger’s retirement in June 2022. Mr. Otterstedt has spoken with Nancy Bigos, Director of Parks and Recreation, about this project, and he also appeared before the Parks, Recreation, and Conservation Board on May 24, 2022. They unanimously approved the project and believe it is a win-win for our Village community. Due to the fact that this is Village property, the Village Council will need to consider a resolution for adoption to allow Sem’s Trail to be laid out in Pleasant Park near Hawes School.
Deputy Mayor Sedon made a motion to suspend the Work Session and convene a Special Public Meeting, seconded by Councilwoman Reynolds.
Roll Call Vote
AYES: Councilmembers Perron, Reynolds, Sedon, and Mayor Knudsen
NAYS: None
ABSENT: Councilman Vagianos
ABSTAIN: None
Councilwoman Perron moved that the Special Public Meeting be adjourned and that the Public Work Session be reconvened. Deputy Mayor Sedon seconded the motion.
Roll Call Vote
AYES: Councilmembers Perron, Reynolds, Sedon, and Mayor Knudsen
NAYS: None
ABSENT: Councilman Vagianos
ABSTAIN: None
6. DISCUSSION
A. RIDGEWOOD WATER
1. AWARD CONTRACT – WATER BILLING AND DATA COLLECTION SERVICES YEAR TWO
Ms. Mailander explained that Ridgewood Water has utilized the bill and data collection services of Computil, Inc., of Shelton, Connecticut, since January 2018. The contract has a remaining option year for 2022. Due to changes in the online bill pay and customer engagement offerings during the last calendar year, Ridgewood Water would like to extend the term of this contract on a month-to-month basis for 2022, ending in September 2022, due to the fact that they have relied much more heavily on Computil’s programming, data integration, and reporting capabilities than they have in the past. With customers transitioning to the more user-friendly online bill-pay offerings which Ridgewood Water has put in place, they would like to further itemize required billing and data services, including a fixed hourly rate for programming. They are planning the bid opening for this service on June 1, 2022. Therefore, the contract extension will give them ample time to award the new contract.
2. AWARD CONTRACT – DISPOSAL OF SOIL SPOILS
Ms. Mailander explained that Ridgewood Water needs to dispose of soil spoils that have accumulated in excess of 15,000 square yards. These soil spoils are a direct result of water main breaks, water main and service installations, and other daily water evacuation operations. The soil was analytically tested and exceeds standards for Semi-Volatile Organic Compounds, which make the spoil pile unsuitable for disposal utilizing ordinary means. In the past, Ridgewood Water would dispose of this soil at the Keegan Landfill in Kearny, New Jersey. That landfill is closed for 2022 and will no longer be accepting material of any kind. Other companies were contacted and the lower price was from RVH Mulch Supply, LLC, in Wyckoff, New Jersey, at a cost of $300.00 per load. There is a recommendation to contract with RVH Mulch Supply, LLC, in an amount not to exceed $150,000.00 (500 truckloads). This is budgeted for in the Water Utility Operating Budget.
Councilwoman Perron asked how much more expensive it will be to use RVH Mulch Supply than it would have been to use the Keegan Landfill. She also asked if the Keegan Landfill is slated to open anytime in the future.
Richard Calbi, Director of Ridgewood Water, indicated that the new contract with RVH Mulch Supply will be less expensive than disposal at the Keegan Landfill. He believes that the disposal rate at Keegan was $375.00 per truckload. He said that he was not sure when the Keegan Landfill will reopen. He added that the pile of soil spoils is huge, accumulated over many years. It is presently located at the Water Pollution Control Facility in the construction yard, in a contained area.
3. AWARD STATE CONTRACT – MATERIALS AND SUPPLIES FOR WATER MAIN REPAIRS
Ms. Mailander said that this item pertains to the award of a State Contract for the purchase of materials and supplies from Braen Stone Industries of Haledon, New Jersey, for water main repairs, under the Bergen County Cooperative Purchasing Program, in an amount not to exceed $120,000.00. Funding is available in the Water Utility Operating Budget.
Councilwoman Perron indicated that there was a discrepancy in the paperwork, since the memorandum from Mr. Calbi indicates that the purchase of materials and supplies would be for water main repairs, but the proposed Resolution states that the materials and supplies would be for “Bituminous Concrete Various Road Repair Materials.” She understands the correlation between the two, however.
Mr. Calbi replied that it is a combination of both water main repairs and road repairs. They need to purchase materials that go in the trench when the water main is backfilled (provides bedding for the water main as well) and road materials that are required to repave the road. In some cases, new curbing and sidewalks need to be installed as well, depending upon the site of the water main.
4. AWARD PROFESSIONAL SERVICES – EVALUATION OF CARR WATER TREATMENT PLANT
Ms. Mailander indicated that this item pertains to the awarding of a contract for professional services to Ridgewood Water for evaluation of the Carr Water Treatment Plant well supply and treatment train. This contract is to be awarded to Water Quality Investigations of Mount Horeb, Wisconsin, in an amount not to exceed $27,895. These professional services would include microbiological testing and preparation of a well cleaning regimen for the Carr wells to remove any biofilm causing the biological activity. Funding for this project is contained in the Ridgewood Water Operating Budget.
Councilwoman Perron asked how many wells are presently located at the Carr Water Treatment Plant. Mr. Calbi replied that there are presently five wells located there.
5. AUTHORIZE CHANGE ORDER – CCTV/ACCESS CONTROL SYSTEM
Ms. Mailander indicated that this item pertains to the authorization of a Change Order to a contract for the installation and maintenance of the CCTV/Access Control System for the new Ridgewood Water facility to Secure Watch 24 of Moonachie, New Jersey, under the National Cooperative Purchasing Alliance Contract. An additional sum of $2,357.28 is required for installation of door monitoring/door contacts and Maglock which were not anticipated at the time of the original award. It is recommended that this Change Order #1 be approved in an amount not to exceed $2,357.28, which increases the contract total to $82,356.64. Funding for this project is budgeted for in the Water Utility Capital Budget. The original contract was approved by the Village Council on November 10, 2021.
Councilwoman Perron said that while the sum of $2,357.28 is not a lot of money, she wondered why this work was not anticipated when the original contract was approved. Mr. Calbi replied that there are three exterior doors which will not have card readers installed on them. When the walk-through was accomplished with the contractor and representatives of the Ridgewood Police Department, the contractor recommended that the door contacts be installed so that employees know whether or not the door has been left open. The Maglock was simply a change in the hardware (magnetic lock for one exterior door).
6. AWARD SOLE SOURCE CONTRACT – LEAK DETECTION SERVICES
Ms. Mailander explained that this item pertains to the awarding of a Sole Source Contract for leak detection services. Ridgewood Water has identified a need for a full system leak detection survey. Unaccounted for water has increased over the past several years and water main breaks/service leaks account for a percentage of this lost water. The New Jersey Department of Environmental Protection (NJDEP) requires all public/private water systems to conduct annual leak detection tests and report results via a web-based portal.
Asterra is a technology that utilizes satellite imagery to determine areas where chlorinated water is making contact with soil. These points of interest are then investigated by conventional means of leak detection. Asterra has provided a quotation for one full system leak survey and 10 days of conventional leak detection, which will cover 275 miles of Ridgewood Water’s distribution network, and provide an ESRI Geographic Information Systems-based report of active leaks. It is recommended that this award be made to Asterra Technology of San Diego, California, in an amount not to exceed $39,750.00. Funding is budgeted for in the Water Utility Operating Budget.
Councilwoman Perron asked if this need for the full system leak detection survey was identified by the Village Council or by Ridgewood Water, or whether it is required. Mr. Calbi replied that there is no requirement, per se, but it has been a long time since the entire system has been surveyed. In the past, one-fourth of the system was examined acoustically at a time, but the technology has changed. The company which was performing this service created a wireless method of accomplishing this work, which became very expensive. They wanted to put monitors in every single valve box at every hydrant, and it would have cost hundreds of thousands of dollars. Therefore, Ridgewood Water recommends using Asterra Technology to perform a full system leak detection survey at a much lower cost.
Councilwoman Perron indicated that she noted in the paperwork where Asterra mentions a “proprietary algorithm” several times. She wondered how it could be corroborated that the work is even being performed. She asked Mr. Calbi if he was satisfied that there was enough oversight and monitoring in place to make sure that the work is actually going to be performed. Mr. Calbi replied that Asterra will pinpoint actual points of interest where leaks are suspected, and then he and his staff will then be able to verify this themselves through actual physical inspection of those points of interest. If Asterra identifies 20 points of interest, and then he and his crew discover that there are actually no leaks, then this would prove that the Asterra technology is not a proven technology or algorithm. Appropriate action would then be taken, such as withholding payment to Asterra. However, based on examples shown to him of work Asterra has performed in other communities throughout the United States and Europe, he is satisfied that this Israeli technology has been successfully utilized.
Mayor Knudsen remarked that she is always uneasy when she hears about “unaccounted for water.” She asked what percentage of unaccounted for water has increased over the past several years. Mr. Calbi replied that the percentage has been between approximately 15% to 17% over the last few years. Their goal is to reach 10% or lower. When considering the volumes of water distributed throughout the system per year, the percentage of unaccounted for water of 17% is significant, representing almost 300,000,000 gallons of water per year. When asked what the percentage had been in prior years, Mr. Calbi said he was unsure of what that was. Councilwoman Perron remarked that she remembered it was 13% about five years ago, because it was half of Suez’s leakage rate. Mr. Calbi remarked that the NJDEP desires all water utilities to have a leakage rate of approximately 15%; however, he reiterated that the goal of Ridgewood Water is to lower that rate to 10%.
Mayor Knudsen asked what the value is of the water lost through leakage. Mr. Calbi replied that the value is huge, since it is water that is unaccounted for and not sold. In addition to the monetary value of the water, there are also costs associated with treating the water and pumping it through the system. He did not know a monetary value off the top of his head, but he said he would calculate it and let her know. Councilwoman Perron asked if the water lost through leaks was treated or untreated water. Mr. Calbi replied that it is treated water being lost, but there could be some untreated water lost at the well source as well. He mentioned that some of the older pumps are water cooled and they could be leaking at the pump. Asterra will not be fixing the leaks, only identifying where they are located.
B. PARKING
1. AMEND CHAPTER 265 – TIME LIMIT PARKING, OVERTIME PARKING, AND REPEAT PARKING
Ms. Mailander explained that this item pertains to a request to change three parking ordinances regarding Time Limit Parking, Overtime Parking, and Repeat Parking. Sergeant Jay Chuck discussed the changes to Chapter 265, Vehicles and Traffic. The amendments to these ordinances will allow the public to better understand the parking regulations and will hopefully allow written parking summonses to be upheld in court due to the improved language in the ordinances.
Councilwoman Perron questioned the Time Limit Parking and asked for clarification regarding the two-hour time limit for parking on certain streets. Sergeant Chuck verified that if Councilwoman Perron were to park her car on her street (with a two-hour time limit) for 1 hour and 45 minutes, then left for a while, and then returned and parked in approximately the same location, she would be ticketed because she exceeded the two-hour time limit. Councilwoman Perron remarked that this exact scenario arose recently. She stated that this was somewhat ridiculous, since the purpose of the two-hour time limit was not to be punitive for residents who live on a particular street but rather to prevent people from parking on that street all day while they were at work (for example, parking and then taking the train to New York City).
Sergeant Chuck replied that preventing commuters from parking on those streets all day was part of the purpose of these regulations. However, he stated that the rules were also established to prevent all-day parking by employees of nearby commercial businesses or schools, where they would only move their car a few inches every two hours. The same rules apply to three-hour time limits, four-hour time limits, and even 15-minute time limits.
Councilwoman Perron remarked that most of these limited parking areas are in residential areas on the fringes of the CBD, except for the 15-minute ones. Sergeant Chuck replied that most of the time limit restriction areas are near commercial establishments to prevent employees from parking on the street all day and clogging up traffic flow. Councilwoman Perron said that she has a problem with the two-hour time limit on residential streets because it impacts the residents who live there. In addition, she mentioned that she felt there would be a problem with enforcement of these regulations and that it seemed cumbersome (i.e., someone needing to keep track of the time a certain vehicle is parked on a street if it comes and goes all day).
Sergeant Chuck replied that the two-hour restrictions have been in place for over 20 years and that is the way the Ridgewood Police Department has been enforcing it. However, he conceded that the language in the ordinance is vague and needs to be clarified to avoid confusion. He said that the vague wording is becoming problematic in a judicial sense.
Deputy Mayor Sedon remarked that it would probably be impossible for these regulations to be enforced on every street, every day. He was in agreement that the language in the ordinance needs to be clarified. Sergeant Chuck mentioned that a resident who lives on Ethelbert Street told him they saw the Parking Enforcement Officer going down his street ten times a day. The two-hour limit was imposed on that street because employees of Whole Foods were parking on this side street all day, preventing other cars from parking there.
Regarding overtime parking, Sergeant Chuck indicated that the Police Department is running into problems in court because people who have been ticketed are “dissecting” the language in the ordinance. That is the reason why they would like to clarify and improve the language in the ordinance pertaining to overtime parking and avoid confusion. Parking fees can be paid via the Park Mobile app, at a kiosk, calling Park Mobile for processing a payment, or, in some cases, by inserting money into a meter. He said that in prior years, people would put money in the wrong meter; with the new technology, people are now saying they didn’t designate the proper license plate number, used the wrong kiosk, or paid for the wrong zone. He said that people should now be accustomed to this new technology since it has been in existence for the past five or six years. He said that some people appearing in court to contest a ticket have appeared up to nine times giving the same complaint to the judge.
Councilwoman Perron said that she wanted to suggest some grammatical changes regarding the wording change to the proposed ordinance pertaining to overtime parking. She pointed out the sentence, “Payment can be up to maximum allotted parking time.” She said that it would be better with the wording, “Payment may be made up to the maximum allowable parking time.” Sergeant Chuck agreed with the wording change.
Councilwoman Perron also questioned whether or not the Park Mobile app allows for repeat parking. Sergeant Chuck stated that, at the current time, Park Mobile is not restricting how many times a person can pay. Councilwoman Perron indicated that she is hearing complaints from members of the Chamber of Commerce about employees using Park Mobile to get around the three-hour limit. Sergeant Chuck replied that those people are not “getting around” the three-hour limit if they are using Park Mobile. They may be paying extra, but if they are parked in the same spot for more than three hours, even though they have paid for the extra time, they will be ticketed.
Councilwoman Reynolds said that she was born “in the wrong century” since she has never used Park Mobile and has never used an ATM machine, and she was confident that there were many people like her. She asked what would happen if a kiosk didn’t work and won’t accept a credit or cash. Sergeant Chuck replied that there is always another kiosk in the immediate area which can be used if another one doesn’t work. He mentioned that every zone has at least two kiosks and some zones have three kiosks. The kiosks have the zone it is located in clearly labeled on it. There is also street signage indicated the zone in which a person is attempting to park.
Councilwoman Reynolds asked how a person would know which is the correct kiosk to use. Sergeant Chuck said that all of the kiosks are labeled, i.e., Van Neste 1, Van Neste 2, etc. He said that the kiosks are located as conveniently as possible. Ms. Mailander remarked that she just learned that there is a phone number for Park Mobile to make a payment over the phone.
Regarding repeat parking, Sergeant Chuck indicated that the proposed changes to the wording in the ordinance is to clear up and simplify the definition of repeat parking, to be more concise, and to match the interpretation of the court. “Repeat parking” is defined as continuously parking in the same individual parking spot beyond the maximum period allowed. Repeat parking is allowed as long as the car is removed within three hours or is moved to another spot along the same street. For example, if two employees park on the same street near each other, after three hours is expired, they can go out and switch their cars to each other’s spot.
A discussion ensued about employees parking on the streets in the CBD or in the Parking Garage. Mayor Knudsen felt that it was the responsibility of an employer to direct their employees where to park so as not to occupy the spaces intended for customers. There was also a discussion about increasing the amount of employee parking spaces available in the Parking Garage. Employees can park in the Cottage Place parking lot all day. Councilwoman Perron heard a suggestion at a Chamber of Commerce meeting that free parking be offered for employees at the Cottage Place lot for a certain period of time, so that they can get used to parking there, and then impose a fee afterwards. Ms. Mailander said that employees were offered parking there at half price and they still didn’t park there.
It was decided that the ordinance will be introduced on June 8, 2022.
C. BUDGET
1. APRIL 30, 2022 FINANCIAL STATEMENT REVIEW
Robert G. Rooney, Chief Financial Officer, discussed the financial statements as follows: Comparative Balance Sheets, Current, Water Operating and Parking Utility Funds as of December 31, 2021 to 2016; Statements of Operations, Current, Water Operating and Parking Utility Funds for the years ended December 31, 2021 to 2016; Revenues and Expenditures for the Current, Water Operating and Parking Utility Funds for the four months ended April 30, 2022; and Comparative Balance Sheets, General, Water and Parking Capital Funds as of December 31, 2021 and 2022.
Mr. Rooney explained that he doesn’t produce quarterly financial statements for the first quarter of any given year because the budget is not adopted until April. The financial statements presented this evening are four-month financial statements. He presented the balance sheets and income statements for the prior four or five years by fund. Regarding the General Fund, total assets are approximately $1.5 million higher than the prior year due to the cash sitting in the grant fund: the American Rescue Plan (ARP) money which was received but was not appropriated until 2022.
Regarding liabilities, Mr. Rooney indicated that the significant change to be noted is the emergency notes payable (issued to fund the special emergencies which arose due to Covid and the revenue shortfalls seen in prior years). On the income statement for the Current Fund, Mr. Rooney pointed out two highlights: the overall current tax revenue increase of approximately 4% over the prior year and other debits reflecting almost $600,000.00 (Tax Board judgments that Ridgewood encountered during the year as a result of state adjudication for tax appeals). The overall statutory excess to fund balance decreased approximately 5%, and the fund balance at the end of the year remained flat.
Regarding revenues for the first four months of 2022, Mr. Rooney stated that the total local revenues are approximately 28% of budget. Most of these are due to June billings that would not occur until later on in the year. State aid was 0% since those monies are usually received in August. The other special items totaling 46% represent one-time revenues received by the Village in the first four months of 2022. Delinquent taxes have increased roughly 50%. He stated that the general revenues are what would be expected at 33% of budget.
Regarding appropriations, Mr. Rooney stated that the salaries and wages, in most cases, do not contain allocations that are made for costs incurred from parking and water, and that is why these figures appear higher at the current time. Those allocations are usually done in the second quarter of the year. He stated that some encumbrances are not posted on various accounts yet since this year’s budget was just adopted. Mr. Rooney stated that every department or sub-category is below what he would anticipate at this time of year, with the exception of some statutory items (such as insurances which require premium payments prior to mid-year, or other statutory items such as unemployment).
Mr. Rooney stated that there were significant increases in cash balances regarding the Water Utility Operating Fund, roughly $2 million over what was received at the end of last year. On the liability side, the fund balance is plus $1 million. Other increases on the liability side are unexpended appropriation reserves totaling approximately $900,000.00. He described combined revenues for water and miscellaneous, which were about 2.5% higher than they were for 2020. Total expenditures are about 7% higher than they were for the prior year. The fund balance shown on the statement is approximately $1 million higher (generated by $2.3 million carryover from the prior year and a $1.2 million decrease in statutory excess).
Revenues for the Water Utility for the first four months of 2022 show about 30% of what would be anticipated at this time of year. He reminded everyone that bills do not go out until July, so it would not be until the third quarter that revenues would be received. He explained that some of the appropriations are timing related for debt service. The Village is at about 23% of what would be anticipated to be spent at this time of year.
Mr. Rooney described the Parking Utility Operating Fund, stating that there was a big difference from the prior year, especially regarding the special emergency authorization of $711,680.00 which was utilized to offset the revenue shortfall from the prior year. The fund balance shows about a $300,000.00 increase from 2020. He indicated that parking lot fees are approximately 60% higher than they were for 2020 and are almost at the levels that they were in 2019.
Revenues as of April 30, 2022 are where they were expected to be (33%). Again, regarding appropriations, some numbers have not been filled in due to timing and not having some encumbrances posted. The percentage is 25% of what was budgeted. Mr. Rooney described some comparative balance sheets for Capital Funds. He combined the three funds (General, Water and Capital) together. The significant differences between the years would be the unfunded portion (deferred taxes unfunded) which represent new ordinances that have been put in place and have yet to be financed by permanent or temporary debt.
Regarding liabilities, Mr. Rooney explained that the bond anticipation notes have increased because of temporary fundings. The Village will be holding a bond sale this year to fund some of the temporary debt. He is delaying this as long as possible (possibly in the third quarter). The net debt, as a percentage of equalized valuations, has increased from .87% to .94%. This is as a result of new ordinances being introduced. He stated that they will be focusing on cancelling ordinances in the next two or three months as a result of those ordinances which were put in place to cover costs for Hurricane Ida, which will not be used. That will decrease the .94% to a lower percentage.
Deputy Mayor Sedon asked about the bond sale being held in the third quarter. Mr. Rooney explained that the bond sale cannot occur more than 60 days prior to the maturity dates of the notes. He acknowledged that interest rates are now rising, but he stated that his financial advisor has told him that this will begin to level off. However, he does not have the ability to issue permanent financing at the current time until towards the end of the year.
2. AWARD CONTRACT – PRE-EMPLOYMENT AND COMMERCIAL DRIVERS LICENSE DRUG AND ALCOHOL TESTING
Ms. Mailander explained that this item pertains to the awarding of a contract for pre-employment and commercial drivers license drug and alcohol testing. This contract is to be awarded to Valley Medical Group of Mahwah, New Jersey. All Village employees who hold commercial drivers licenses (CDL) are required to undergo random drug testing four times per year. All prospective employees must undergo a physical prior to being considered for employment. They are currently reviewing the costs expended for such testing and physicals over the past five years, and there will be a “not to exceed” amount set forth in the resolution once that figure has been established in time for the Public Hearing in June. The CDL testing is required under Federal law and the pre-employment physicals for new employees have been required by the Village for over 35 years.
3. AWARD CONTRACT – SHORT TERM MID-SIZED VEHICLE RENTALS – POLICE DEPARTMENT
Ms. Mailander explained that this item pertains to the awarding of a contract for short-term mid-sized vehicle (sedan) rentals for the Ridgewood Police Department from Enterprise on North Maple Avenue. She mentioned that there is a lot of activity occurring regarding construction and utility companies on the streets in the Village, all of which require a police presence. During the past few years, there have been an unprecedented amount of construction details in the Village. Rather than use Village vehicles, which must sit on the roadway and idle for long hours, and to ensure proper coverage for police details, it is felt that renting two to four mid-sized vehicles for a short term would save on the lifespan of the Village fleet and would augment the vehicles needed to cover all of the police details. Sometimes only two cars are needed, and sometimes four cars are needed for a particular detail, and the vehicles can be rented at will.
These cars are equipped with emergency lights only and are allowing the Village to continue to charge for vehicle services for construction detail requests. It is recommended that the contract be awarded through the Sourcewell Cooperative Purchase Program. This resolution would approve the rental of vehicles from Enterprise Rent-A-Car of Wayne, New Jersey, in an amount not to exceed $28,000.00. This is funded through the Police Department Operating Budget.
4. AWARD CONTRACT – SHORT TERM PICKUP TRUCK RENTALS – POLICE DEPARTMENT
Ms. Mailander explained that this item pertains to the awarding of a contract to United Rental of Ridgefield Park for short-term rentals of pickup trucks for the Police Department. This is necessary to augment the fleet during this time, which has seen an unprecedented amount of construction details in the Village. These cars are equipped with emergency lights and sirens, and allow the Village to continue to charge for vehicle services for construction detail requests. These pickup trucks also allow for the transportation of detour equipment, with easy deployment from the beds of the trucks. The contract, under State Contract, will be in an amount not to exceed $28,000.00 (in the aggregate, not per vehicle). This will be funded through the Police Department Operating Budget. This figure of $28,000.00 was arrived at based upon the monies expended in prior years.
5. AWARD CONTRACT – LEASING/MAINTENANCE OF VEHICLES – POLICE DEPARTMENT
Ms. Mailander explained that this item pertains to the extension of the leasing/maintenance program for vehicles for the Police Department. This is the first year of a three-year contract for the leasing of six administrative, detective, and traffic van vehicles, and maintenance of one patrol Tahoe. This will be awarded under a Sourcewell contract with Enterprise Fleet Management of Wayne, New Jersey, not to exceed $50,000.00. This will be funded through the Police Operating Budget. These types of vehicles have been leased for many years, and this represents a continuation of that program.
Councilwoman Perron indicated that it was not clear in the proposed resolution how many vehicles would be leased. Ms. Mailander indicated that that number would be added to the resolution.
D. POLICY
1. ENDORSE PASSAGE OF S-330/A3804 – RESTORE ENERGY TAX RECEIPTS TO MUNICIPALITIES
Ms. Mailander explained that this item pertains to the endorsement of the swift passage of S-330/Z3804 which shall restore the energy tax receipts to municipalities. Taxes on gas and electric utilities were originally collected by host municipalities to be used for local purposes. The State of New Jersey made itself the collection agent for these taxes and were supposed to return those monies back to the municipalities, which would decide how to best use these funds. However, the State has not returned these monies for several years and, as a result, local municipalities have not received these taxes, which would help to provide some property tax relief. Senator Singleton and Senate President Scutari have introduced the two bills which would restore, over a five-year period, energy tax receipts to municipalities. It is hoped that this will be passed by the Legislature and signed by Governor Murphy prior to passage of the Fiscal Year 2023 State Budget.
Councilwoman Perron asked how this came to Ms. Mailander’s attention. Ms. Mailander replied that several other towns have adopted similar resolutions. It was also mentioned at a meeting of the League of Municipalities. Councilwoman Perron indicated that she would like to review the two bills and read the Act itself which stated that the energy tax receipts would be returned to municipalities once collected. Ms. Mailander indicated that she would print out the bills for everyone to review. Mayor Knudsen said she has reviewed everything already but thinks it is wise to supply everyone with the paperwork for review. She will supply the citation for the Act to Councilwoman Perron.
E. OPERATIONS
1. AUTHORIZE EXECUTION OF ENCROACHMENT AGREEMENT – 32 SHERMAN PLACE
Ms. Mailander explained that this item pertains to the authorization to execute an encroachment agreement regarding 32 Sherman Place. The resident is seeking to repair a retaining wall along the south side of their property. In going through the permit process, it was discovered that the wall was minimally encroaching into the Village’s right-of-way of Washington Place. The resident wishes to maintain the wall and has submitted a request for an encroachment agreement relating to the wall’s placement. A resolution needs to be passed in order for this to be accomplished.
2. DECLARE PROPERTY SURPLUS – FIRE DEPARTMENT
Ms. Mailander indicated that this item pertains to the declaration of surplus property for the Fire Department. One piece of equipment is a Wascomat Junior W75 frontload washer, which was used to wash turnout gear. This has been replaced with a professional gear washer, which removes carcinogens that get absorbed in gear. The other equipment relates to fire hoses. An outside company tests the hoses and some of them failed and are unable to hold the high pressures needed in firefighting. A hose will usually last approximately 20-25 years. They would like to declare this property as surplus so that it can be disposed of properly.
7. PUBLIC COMMENTS
Kathryn Schmidt, 123 South Irving Street, indicated that she wanted to read into the record an email which she had sent to Village Councilmembers: “Over the past week, I was so glad to see the posters with the names of each Ridgewood High School senior posted across the fences at RHS and Graydon over the past weeks, in anticipation of celebrating their graduation this month. And it got me thinking. Posting these banners was a practice that was instituted as a result of Covid. It had not been done before, but the constraints of Covid on school attendance, in-person gatherings and traditional graduation ceremonies inspired school administrators, parents and residents to think outside of the box and make a difficult situation better.”
“With the Village’s support and cooperation, they came up with this idea, one of many solutions that emerged during the crisis. It seems like, as a result, many people now realize that regardless of how these posters came about through Covid, this could be a wonderful new idea to incorporate into our Village life, and I suspect that these posters will continue over the coming years. So other ideas emerged during Covid that I would hope that we do not unilaterally throw out just because they came to fruition during this difficult period. These include things like the pedestrian mall, dining corrals, Grab and Go parking, and hybrid meetings, and there very well may be others. I don’t believe there will ever be any going back to the way we were. And just like the high school posters, I hope we can find a way to capitalize on the new and different thinking and practices that the Covid emergency created and find ways to make our Village even better by incorporating them in some way into our long-term strategy. I hope you will consider ways to rethink some recent decisions and discuss ways to create something even better. This will mean compromise on all sides, but I think some cool new ways of being can emerge. And I do thank you for considering my recommendations and for your service to Ridgewood.”
Ms. Schmidt also mentioned that she was glad to hear the discussion this evening about the 15-minute parking spaces, as well as all the different parking solutions that could be utilized. She spoke about the importance of hybrid meetings. She said that hybrid meetings could be something as simple as allowing an email to be read into the record without requiring a personal appearance by the author of the email. She said that there could be other ways, besides Zoom or GoToMeetings, whereby citizens could be involved in Village Council meetings without having to personally appear at the meetings.
There were no further comments from the public.
8. RESOLUTION TO GO INTO CLOSED SESSION
Deputy Clerk Eileen Young read Resolution #22-181, to go into Closed Session as follows:
9. ADJOURNMENT
There being no further business to come before the Village Council, on a motion by Deputy Mayor Sedon, seconded by Councilwoman Reynolds, and carried unanimously by voice vote, the Village Council’s Work Session was adjourned at 10:01 P.M.
Susan Knudsen
Mayor
Eileen Young
Deputy Village Clerk
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