20220907 - Village Council Public Work Session Minutes

A REGULAR PUBLIC WORK SESSION OF THE VILLAGE COUNCIL OF THE VILLAGE OF RIDGEWOOD HELD IN THE SYDNEY V. STOLDT, JR. COURT ROOM OF THE RIDGEWOOD VILLAGE HALL, 131 NORTH MAPLE AVENUE, RIDGEWOOD, NEW JERSEY, ON SEPTEMBER 7, 2022 AT 7:30 P.M.

 

1.         CALL TO ORDER – OPEN PUBLIC MEETINGS ACT – ROLL CALL – FLAG SALUTE

 

Mayor Knudsen called the meeting to order at 7:31 P.M. and read the Statement of Compliance with the Open Public Meetings Act.  At roll call the following were present:  Councilmembers Perron, Reynolds, Vagianos, and Mayor Knudsen.  Deputy Mayor Sedon was absent from the meeting.  Also present were Heather Mailander, Village Manager/Village Clerk; Eileen Young, Deputy Village Clerk; and Matthew Rogers, Village Attorney.

 

Mayor Knudsen led those in attendance in the Pledge of Allegiance to the flag.  There was a moment of silence in memory of six-year-old Cole McKeon who recently lost his battle with Stage IV neuroblastoma.  Surviving him are his father, Ridgewood Police Sergeant Kevin McKeon, his mother Stephanie, his sister Emily, and other family members and friends.

 

2.         COMMENTS FROM THE PUBLIC

 

Manish Shrimali, 625 Terhune Road, indicated that he wanted to discuss the Schedler property.  He lives across the street from the property.  Mr. Shrimali stated that he has seen more progress this year regarding improvements to the property than he has seen in the past several years.  He requested some information as to when the property renovations would be completed, since he and his neighbors are very eager to see this project finished.

 

Ellie Gruber, 229 South Irving Street, stated that she was speaking tonight on behalf of the Friends of the Historic Zabriskie-Schedler House.  They are disappointed that the final phase of the project has not been completed.  They have asked repeatedly for updates, but nothing is posted on the Village website and they have not heard anything from Village officials.  She went by the property today and saw no progress being made.  Ms. Gruber stated that 1½ decades have passed since the property was purchased by the Village, and residents on the East Side spent many hours and thousands of dollars requesting that the historic house be preserved, since the Village was going to raze the house.  She credited Mr. Shrimali for forming a group to ensure that the voices of thousands of residents were heard regarding preservation of the Schedler house.

 

Ms. Gruber mentioned how many people were affected when the local school in that area closed.  Students and parents were forced to travel across Route 17 in order to attend school, play sports, and attend meetings and games.  She said that those taxpaying residents deserve a community park and meeting place, not just a large playing field.  Despite some stiff opposition, the drive to save the Schedler house was successful.  Ms. Gruber indicated that the house is a perfect place to celebrate a wedding or birthday party, or host a community meeting.  She stated that she and others are grateful to the Village Council and Village Manager for making a concerted effort over the past four years to obtain State and National historic designations, which enabled the Village to receive grants to help rehabilitate the house and grounds.

 

Ms. Gruber reiterated how frustrated she and others are that the final phase of the project is not finished.  The outside of the house is finished and looks welcoming, but the house cannot be opened to the public because the final phase is not completed.  Many emails have been sent to Village Hall requesting an update on the progress of the final phase, which have remained unanswered.  However, she again stated how grateful everyone is for the progress which has been made thus far.  Everyone is looking forward to dedicating the house to their late friend, Isabella Altano, who worked hard to preserve the Schedler house.

 

Linda Scarpa, 569 Northern Parkway, read an email which she recently sent to the Village Council:  “I was wondering when the Ridgewood Chief of Emergency Services will finally be made permanent.  I understand there is a very capable person by the name of Will Kievit, who has been the Acting Chief for seven months.  He’s extremely capable, serving the community for years, so he is a perfect fit.  I do not understand what the holdup is, since he’s already doing the job and there is no other candidate as well qualified in all levels of EMS than he is.  I’m sure you understand the importance of having a permanent appointment to lead Ridgewood EMS in the proper direction to benefit the Village of Ridgewood in providing optimal services for our medical needs.  We can all agree this should take place as soon as possible.  In fact, that is what all our Village wants and needs because I speak to them.  The immediate appointment of Will Kievit would facilitate and lead a well-run EMS Department, and this is the best for the Village as a whole.  One more point:  It is imperative that all branches of first responders be treated with admiration and respect. The Ridgewood EMS is composed mostly of volunteers who faithfully wish to serve the community and wish to maintain their own department as outlined in detail last year.  That said, the Ridgewood EMS must be given equal time to meet with Council and present before the Village. Since I’ve been more active in following the meetings, as you all know, I have not seen this, where they had equal time with other first responders.  The EMS is no less important than the Police and Fire Department and should be acknowledged and, most importantly, be heard.  Kindly consider the needs of the Village.  And I should say that all three departments do work well interchangeably.  And when you really think about it, if it’s a fire, we want a firefighter.  If somebody is pointing a gun at you or robbing your house, you want the police.  If somebody is having a stroke or a hemorrhage, you want the EMS.  They work well together.  I just think that they should be recognized as equal as police and fire.  Thank you so much.”

 

Cynthia Halaby, 1 Franklin Avenue, stated that she wanted to give the Village Council an update as to what transpired at the Planning Board meeting on September 6, 2022.  She attended the meeting to ask about the draft of the Master Plan, which was made available on August 23, 2022.  Mayor Knudsen asked residents to review the draft for the meeting of September 20^th.  Ms. Halaby stated that she wrote a letter to Mr. Joel last week to find out the procedure for sending in suggestions to the draft.  She did so because she felt that the Master Plan was lacking information under the “Community Services” section (less than a page).  Ms. Halaby received a curt reply from Mr. Joel simply telling her to attend the meeting on September 20, 2022.  Mr. Joel was not at last night’s Planning Board meeting and was not included on the roll call.  No explanation was forthcoming as to who would chair the meeting.

 

Ms. Halaby stated that she had asked two questions at the Planning Board meeting.  She wondered why the Planning Board would not receive comments from residents before the September 20^th meeting, which she felt would be more efficient.  She also wondered whether a hybrid meeting would be held if a resident, for whatever reason, could not attend the meeting on the 20^th.  Ms. Halaby indicated that Mayor Knudsen stated that the committee has worked tirelessly, with input from thousands of residents, to develop the draft of the Master Plan.  Mayor Knudsen indicated that Ms. Halaby should submit her comments to Mayor Knudsen, for distribution to the Master Plan Committee, since the members of the Planning Board do not have Village email addresses.  Ms. Halaby has since found out that the correct procedure is to send comments/suggestions to the Planning Board Secretary, which she will do shortly.  Ms. Halaby stated that she left the podium, after speaking before the Planning Board, with the impression that the committee is not interested in hearing any more comments or suggestions from the public.  She said that it was also abundantly clear that a hybrid meeting would not take place.

 

Ms. Halaby asked the Village Council to ensure that the Planning Board defers their vote on the Master Plan until everyone is confident that the Master Plan is a useful document for the future.  The development of the Master Plan has taken over five years and has cost taxpayers approximately $250,000.00.

 

There were no further comments from the public. 

 

Mayor Knudsen stated that the EMS issue was being handled by the Village Manager.  Ms. Mailander confirmed same and stated that she did respond to Ms. Scarpa about her concerns.  There is a meeting scheduled with Mr. Kievit next week.

 

Regarding the Schedler property, Ms. Mailander indicated that she will be giving an update this evening on the Schedler house and property. 

 

Mayor Knudsen stated the Chairman of the Planning Board did not attend last night’s meeting because he was away on vacation.  She said that what transpired at the Planning Board meeting was “unfortunate” and that any comments by residents regarding the Master Plan should be sent to the Board Secretary.

 

3.         MANAGER’S REPORT

 

Ms. Mailander indicated that 9/11 portraits will be displayed at the Bolger Auditorium at the Ridgewood Public Library every day in September to honor the memory of Ridgewood’s neighbors and friends who were lost on that day, in a peaceful setting.

 

The new Ridgewood Water headquarters at 111 North Maple Avenue is now open, next to the Ridgewood Public Library.  Their business hours are from 8:30 A.M. to 4:30 P.M., Monday through Friday (same hours as Village Hall).  Their phone extensions remain the same.  Visitors conducting business at this new location can park on Maple Avenue in front of the building and enter the front door.  The former Ridgewood Water office in Village Hall is now closed.  The move to the new headquarters has allowed most employees to be consolidated under one roof, allowing for more efficiency and collaboration.  There will be an Open House later this fall to allow all residents and customers of Ridgewood Water an opportunity to see the new building.

 

Ms. Mailander gave an update on the Zabriskie-Schedler house.  Building Department permits have been approved and the Fire Department inspection has been resolved.  Demolition of the interior areas took place during the week of August 24, 2022.  A site safety plan was reviewed by the Public Safety Department, ensuring the safety of all workers at the site.  The contractor and Village representatives inspected a ceiling in the house, which was opened up since some questions had arisen regarding same.  The next meeting by Village staff at the site is scheduled for September 9, 2022.  The project is moving forward.  The final phase deals with interior rehabilitation of the house.

 

Regarding the Schedler property, Ms. Mailander indicated that a draft of the plan has been sent to the State Historic Preservation Office (SHPO) for review and approval.  SHPO has given preliminary authorization to proceed to plans and specifications and sealed drawings.  Final approval will not be given until those documents are submitted to SHPO by the Engineering Department.  The Village will continue working with SHPO to try to avoid the necessity of any variances.

 

The brochure detailing fall program offerings was mailed out by the Recreation Department to all Ridgewood residents last week.  Ms. Mailander reminded everyone that signup registration will open up next week.  There are program offerings for residents of all ages.

 

The Ridgewood Chamber of Commerce Car Show will be held along East Ridgewood Avenue by Chestnut Street on Friday, September 9, 2022 from 6:00 P.M. to 9:00 P.M.  This is one of the largest car shows in Northern New Jersey.  The Ridgewood Guild Music Fest will be held on Sunday, September 11, 2022 from 1:00 P.M. to 7:00 P.M. in Memorial Park at Van Neste Square, which will feature several bands, a beer garden, and a variety of food for sale.  Ms. Mailander reminded everyone to bring a chair or blanket to this event.

 

“Coffee with the Council” for new Ridgewood residents will be held on Saturday, September 10, 2022 at the Lester Stable from 10:00 A.M. to 12:00 Noon.  Residents will have the opportunity to meet with the Village Councilmembers in an informal setting.

The Ridgewood Craft and Art Street Festival will be held on Sunday, September 18, 2022 from 11:00 A.M. to 5:00 P.M. on East Ridgewood Avenue, rain or shine.  Admission is free.  Ms. Mailander mentioned that the festival gets crowded, so it is best to arrive earlier rather than later.

 

The Chamber of Commerce Farmer’s Market is celebrating its 22^nd anniversary.  It is open on Sundays from 8:30 A.M. to 2:00 P.M. at the Ridgewood Train Station parking lot through early November.

 

Upcoming Village Council meetings are broadcast live from the Village Hall Courtroom, on the Village website, and on FIOS Channel 34.  Upcoming Village Council Work Sessions will be held on September 28 and October 3, 2022 at 7:30 P.M.  This latter meeting is being held on a Monday rather than the usual first Wednesday of the month due to Yom Kippur beginning on that Wednesday.  The next Public Meetings are scheduled for September 14 and October 12, 2022 at 8:00 P.M.

 

4.         COUNCIL REPORTS

 

Councilwoman Perron stated that her committees did not meet in the second half of August, so there is nothing to report.  However, on September 4, 2022 at 8:30 A.M., the Central Business District Advisory Committee (CBDAC) will meet via Zoom.  They will be discussing everyone’s impression of the draft Master Plan.  Anyone interested in joining the meeting should contact Councilwoman Perron for the link.  Green Ridgewood is also meeting on September 4, 2022 at 7:00 P.M. in the Senior Lounge, at which time the draft Master Plan will also be discussed.  The public is welcome to attend this meeting.

 

Councilman Vagianos indicated that his committees were also on vacation and he has nothing to report.

 

Councilwoman Reynolds reported that her committees were also on vacation and did not meet.  She asked Ms. Mailander for a timeline as to when the final phase of work on the Schedler house and berm would be completed.  Ms. Mailander indicated that the berm and irrigation aspects have been approved.  When all necessary plans and specifications are sent by Ridgewood to SHPO, they have 30 days within which to review the plans.  If there is anything missing or needed, the Village must correct the deficit and resubmit to SHPO, at which time the “clock” resumes once again.  Ms. Mailander said that she did not know what the timeline is for the final phase of the project to be completed, estimating that it could be 180 days.  She will find out this information on Friday and report back to the Village Council.

 

Mayor Knudsen added that the berm on the Schedler property looks beautiful.  The fencing is installed.  She encouraged everyone to visit the property and view the improvements which have been completed to date.  She herself visited the property, along with the Village Engineer, and remarked that the interior of the house is amazing.  Once the renovations are completed, the house will be magnificent.  She is pleased that the application was able to be trifurcated, which enabled the project to move forward.  She thanked everyone for their patience.

 

The Planning Board met on September 6, 2022 and reviewed The Valley Hospital (TVH) Redevelopment Plan.  It is being referred back to the Village Council.  There was also a review of the empty storefront window display ordinance, which also is being referred back to the Village Council.  There was a question regarding fees/fines on violations, and Mayor Knudsen indicated that she would email that question to Matt Rogers, Village Attorney, for resolution.  There was one amendment to a site plan on East Glen Avenue (subdivision by Tasco Enterprises) regarding the location of a gas main and an easement agreement.

 

The Ridgewood Public Library is updating its strategic plan, which is required every five years.  Part of the process is asking residents to complete a survey regarding the many facets of the library, such as use of the library and feedback on its programming and facilities.  The survey is currently live and will remain open until September 23, 2022 (formerly September 19, 2022).  Upon completion of the survey, residents have the option to supply their email address or phone number, which will be entered into a raffle for a $100.00 gift card.  The survey only takes a few minutes to complete and can be accessed at RidgewoodLibrary.org/spsurvey or directly from the Ridgewood Library website link.  The information gathered will be used to assess current and future needs, as they relate to the fine tuning of plans for a future renovation project.  She thanked everyone who worked on developing the survey and Ridgewood residents who provided valuable feedback while the survey was being developed, so that it could be distributed in a user-friendly format.  Mayor Knudsen also thanked the 800+ residents who have already completed and submitted the survey.

 

The Historic Preservation Commission meets on September 8, 2022 in the Garden Room.  There is only one application (sign for the Montana Barbershop located at 36 East Ridgewood Avenue).

 

There will be another grand opening in the Central Business District (CBD).  Mayor Knudsen asked everyone to welcome Nature Sparkle, located at 67 East Ridgewood Avenue (NatureSparkle.com).  Mayor Knudsen welcomed this new business to Ridgewood and mentioned that there have been several new business which have opened, including Thorn and Roots, Evolve, and Stretch Lab.  Mayor Knudsen announced that Town ‘N Country is working on interior and exterior updates and décor.

 

Mayor Knudsen indicated that the 27^th Annual Car Show will be held on September 9, 2022.  Trophies will be handed out, including the Mayor’s Trophy.  She mentioned that she has officiated at 12 wedding ceremonies at Village Hall this summer and wished the best to all the happy couples.  She thanked them for their generous contributions to local charities.

The Gold Star Monument Committee continues working on the plans for the Gold Star Monument which is to be erected in Memorial Park at Van Neste Square.  She hopes that members of the committee will attend an upcoming Village Council meeting to share their designs, which will need to be approved by the Village Council.

 

Mayor Knudsen reminded everyone that the National Gold Star Mothers’ Day and Family Event will be held on September 25, 2022 at 7:00 P.M.  This event will honor mothers and families who have lost sons and daughters while serving in the U.S. Armed Forces.  Mayor Knudsen said that this is a beautiful event, which will be held in Memorial Park at Van Neste Square.  She urged everyone to attend.

 

5.         DISCUSSION

 

            A.        PARKING

 

Ms. Mailander said that this discussion pertained to shared loading zones in the CBD.  These spots will act as loading zones from 6:00 A.M. to 4:00 P.M., after which time they will revert to 15-minute parking spaces from 4:00 P.M. to 8:00 P.M. (Monday through Saturday).  Councilwoman Perron requested changes in the publication notice.  All loading zones were discussed at prior Village Council meetings this summer.  It is anticipated that the hearing on the proposed ordinance will take place on September 28, 2022 and made effective in mid-October 2022.  In this way, visitors to the CBD will become accustomed to the new regulations prior to the busy holiday season.

 

Councilwoman Perron indicated that she was very excited about the establishment of these new loading zones.  The development of these zones was mentioned in the draft Master Plan as a way of improving circulation throughout the Central Business District.  She asked about signage designating the loading zones so that drivers clearly know the regulations and hours pertaining to same.  Ms. Mailander said that the Police Department was thinking about painting the loading zones a certain color, but she is not sure what color they decided to use.  She will find out and inform the Village Councilmembers next week.  Ms. Mailander mentioned that there will also be a lot of signage.  Warnings will be issued at first, with tickets issued a couple of weeks afterwards for violations.

 

Councilman Vagianos remarked that he felt that this was an outstanding plan which was developed by Officer Tarino, Chief Jacqueline Luthcke, and other members of the Ridgewood Police Department.  He mentioned how frustrating it was that no one could park in a loading zone after 6:00 P.M. in the CBD.  This proposed ordinance for shared loading zones will enhance deliveries in the downtown area and create parking spaces which drivers can use to conduct quick errands.  He applauds the idea of issuing warnings at first for a fair and reasonable amount of time, until motorists get accustomed to the new regulations.

 

Mayor Knudsen remarked that perhaps a nice note would be better, rather than issuing a warning to motorists.

 

Councilwoman Reynolds made a motion to suspend the Work Session and convene a Special Public Meeting, seconded by Councilman Vagianos.  All voted in favor of the motion.

 

Roll Call Vote

AYES:          Councilmembers Perron, Reynolds, Vagianos; Mayor Knudsen

NAYS:         None

ABSENT:    Deputy Mayor Sedon

ABSTAIN:   None

 

Councilwoman Reynolds moved that the Special Public Meeting be adjourned and that the Public Work Session be reconvened.  Councilman Vagianos seconded the motion.

 

Roll Call Vote

AYES:          Councilmembers Perron, Reynolds, Vagianos; Mayor Knudsen

NAYS:         None

ABSENT:    Deputy Mayor Sedon

ABSTAIN:   None

 

6.         DISCUSSION

 

            A.        RIDGEWOOD WATER

 

1.         APPOINT AUTHORIZED VILLAGE REPRESENTATIVE FOR I-BANK PFAS LOAN FUNDING

 

Ms. Mailander indicated that this item pertains to a resolution authorizing Richard Calbi, Jr., the Director of Ridgewood Water, to be named as the Authorized Representative to represent all matters relating to the New Jersey Infrastructure Bank (I-Bank), which is necessary to obtain loan funding for the PFAS treatment plants and raw water main system.  The resolution is necessary for completion of the I-Bank loan.  Mott MacDonald will assist Ridgewood Water with obtaining the I-Bank loan fund for the PFAS projects.

 

Councilwoman Perron wanted to confirm that the raw water mains are being included in this loan, since the well system has to be centralized in order to treat the PFAS.  This was confirmed by Mr. Calbi.  She pointed out a typo in the proposed resolution (“is” should be “are” in second paragraph, next to last line).

 

2.         AWARD PROFESSIONAL SERVICES CONTRACT – WEST END AND EAST RIDGEWOOD PFAS TREATMENT DESIGN

 

Ms. Mailander explained that this item pertains to the awarding of a professional services contract for the West End and East Ridgewood PFAS treatment designs.  This is a proposal from Mott MacDonald to provide professional engineering services to the Village of Ridgewood for the design, permitting, bidding and New Jersey I-Bank loan application engineering services for the West End and East Ridgewood PFAS treatment designs.   Mott MacDonald has performed successfully for the Village as consultant on several water improvement projects.  It is recommended that this contract be awarded to Mott MacDonald of Iselin, New Jersey, in an amount not to exceed $770,400.00.  Funding is contained in the Ridgewood Water Capital Budget.

 

3.         AWARD PROFESSIONAL SERVICES CONTRACT – VALLEY VIEW TANK IMPROVEMENTS

 

This item pertains to the awarding of a professional services contract for the Valley View Tank improvements.  A proposal for this project was received from T&M Associates for the design and construction administration of the improvements at the Valley View Tank, which is located in Ridgewood.  The Valley View Tank was inspected by H2M Architects and Engineers previously, and a report was prepared by them that included findings and recommendations for improvements to the tank and site.  In compliance with Federal and State regulations, Ridgewood Water would like to proceed with the design and construction administration for the improvement work recommended in the H2M report.  In 2019, T&M successfully completed the professional services for Eastside Reservoir improvements for Ridgewood Water within time and within budget.  Based on that experience, it is felt that they will be best suited to perform this professional engineering service.  It is recommended that this contract be awarded to T&M Associates of Bloomfield, New Jersey, in an amount not to exceed $76,540.00.  Funding is contained in the Ridgewood Water Capital Budget.

 

Councilwoman Perron asked for confirmation that T&M would not be onsite every day, but would be onsite during important phases of construction.  Mr. Calbi replied that the T&M representative would be onsite during critical points of construction to offer appropriate instruction and supervision.  The project is being performed in-house and Ridgewood Water relies upon T&M’s expertise to inspect special elements of the project.

 

4.         AWARD CONTRACT – CARR PFAS TREATMENT FACILITY UPGRADE AND RAW WATER MAIN FROM LINWOOD WELL

 

Ms. Mailander explained that this item pertains to the awarding of a contract for professional services for the Carr PFAS Treatment Facility upgrade and raw water main from the Linwood Well.  This project went out for bid.  Seven bids were picked up and five bids were received.    Mott MacDonald is the engineer of record for the project.  They prepared all construction documents and reviewed all bids.  The Bid Report by Mott MacDonald recommends the contract be awarded to the lowest responsible bidder, which is ConQuest Construction, LLC.  Ridgewood Water concurs with Mott MacDonald’s recommendation.  It is recommended that the contract be awarded to ConQuest Construction of Westwood, New Jersey, in an amount not to exceed $1,344,130.00.  Funding is contained in the Ridgewood Water Capital Budget.

 

Ms. Mailander indicated that the Ridgewood Water PFAS Planning and Treatment Study recommends that the Linwood Well be piped to the Carr Treatment Plant, located in Ridgewood.  The Carr PFAS Treatment Plant was activated in September of 2019.  Additions and modifications to the existing plan and the construction of the raw water pipeline to convey the Linwood flow to the plant are necessary in order to complete this project.  The Linwood well is currently inactive and can only be operated when the well is connected to the new treatment plant.  Once operational, the well will afford the utility up to an additional 600 gallons per minute of capacity.

 

Councilwoman Perron thanked Ridgewood Water for moving this project forward and mentioned that it was a big step towards removing PFAS from the water supply.  Councilman Vagianos echoed Councilwoman Perron’s comments.

 

5.         ADDITIONAL AWARD – SERVICING AND REPAIRING OF POTABLE WATER PUMPING FACILITIES

 

Ms. Mailander stated that this item pertains to an additional award for the servicing and repair of potable water pumping facilities.  On November 10, 2021, a two-year service contract was awarded to Wm. Stothoff Company of Flemington, New Jersey, for this project, in an amount not to exceed $500,000.00 per year.  At this time, an additional $175,000.00 is required for additional services to complete the 2022 contract year.  This work is vital to maintain operability of the system.  The new 2022 service contract total will now be $675,000.00.  It is recommended that the additional award of $175,000.00 be awarded to Wm. Stothoff Company.  Funding is contained in the Ridgewood Water Operating Budget.

 

Councilman Vagianos asked Mr. Calbi what the additional services were on this project.  Mr. Calbi explained that, every year, this contract is sent out based upon an idea of what regular work is needed at the wells (regular maintenance, cleaning, and updating equipment).  Emergencies arise occasionally, such as the breakdown of a pump or failure of a well.  When such emergencies arise, this additional work requires Ridgewood Water to expend additional money to resolve those emergencies.

 

Councilwoman Perron pointed out that unit prices will remain the same.  By adding this additional work to this existing contract, the unit prices will not change and the need to go out for bid again, with a possible increase in prices, is avoided.  This was corroborated by Mr. Calbi.

 

6.         RESCIND AND REPLACE RESOLUTION – AWARD SOLE SOURCE CONTRACT – LEAK DETECTION SERVICES – VENDOR NAME CHANGE

 

Ms. Mailander indicated that this item pertains to Resolution #22-185, which awarded a contract on June 8, 2022 to Asterra in the amount of $39,750.00 for leak detection services.  It was later discovered that Asterra does business as Utilis, Inc.  This resolution must be rescinded in its entirety and a new resolution with the corrected vendor name needs to be approved.  The amount of the contract will not change.

 

7.         DECLARE PROPERTY SURPLUS – FORD F450

 

Ms. Mailander stated that this item pertains to declaring a 2011 Ford F450 as surplus property.  This vehicle was taken out of service in July 2022, due to the need for excessive repairs, and is no longer needed for public use by Ridgewood Water.  While the vehicle mileage is only 56,006, the engine hours equate to 229,775 miles.  The estimate repairs amount to $17,180.00, which are felt excessive based upon the vehicle’s age and mileage (engine hours).

 

            B.        BUDGET

 

1.         AWARD CONTRACT – ELECTRONIC BUDGET SYSTEM SOFTWARE

 

Ms. Mailander explained that this item pertains to the awarding of a contract for electronic budget system software.  Robert Rooney, Chief Financial Officer, stated that the budgetary process is approaching quickly and the State timetable and criteria for same must be met by February 2023 in time for the Village budget hearings.  The budget process began last month when all Village departments were asked to provide data on Excel spreadsheets showing what their anticipated needs would be for 2023.  This data is then presented to the Village Council for review.  Department Directors then give their presentations before the Village Council for their consideration.  There will be no substantial change in the way this process is currently done, if and when the requested electronic budget system software is utilized, except that the process will be more streamlined, timely and efficient.

 

Mr. Rooney explained that the ClearGov Budget System presents budget data (either hard copy or electronically) and supports the Operating and Capital Budgets by fund, personnel budgeting, and a Digital Budget Book.  The primary purpose of the use of this software is to facilitate the accumulation of budget information.  It eases the coordination of proposed budget data by each department and finance.  It simplifies the process of providing quarterly budgetary information.  In addition, it uniformly makes changes automatically that are made to the control budget document, which is utilized by the finance and budget manager, to monitor the impact of any proposed departmental budget requests.  The system allows for timely “what if” assumptions, i.e., how the budget would be affected if additional employees were hired.  This system is capable of capturing budgetary data as far back as 20 years, if the decision was made to incorporate such data into the system, so that yearly comparisons could easily be made.  Mr. Rooney stated that ClearGov will input all the information that the Village has from past electronic files dealing with the budget.

 

Mr. Rooney stated that this system allows Department Directors and Finance to make assumptions resulting from changes in head count, contractual arrangements, and projected cost increases.  It will supply the Village Council with supporting data for a capital request.  The system also provides uniform presentations of a department’s goals, accomplishments and objectives, through use of a template which can be used by Department Directors.  The Village Council will be able to view and compare this data between departments.  Templates are also supplied which can be used to create charts and graphs for use in budgetary presentations.

 

Once the Village Council is comfortable with what they want to present as a final budget document, one feature of the system called the Digital Budget Book can be utilized.  This could take the place of the newsletter.  Much more information can be presented in the newsletter using the Digital Budget Book, such as budget comparisons with prior years.  It currently costs the Village approximately $4,500.00 to $5,000.00 to develop, print and distribute the newsletter per year.  Using the ClearGov Budget System, budgetary information (selected by the Village Council) can be viewed on the Village website.

 

The initial setup fee for this system would be $5,400.00.  There would be an $8,800.00 subscription fee for the remainder of 2022, and an annual cost thereafter of $26,400.00 under a three-year agreement.  There is a 30-day trial period available for the ClearGov Budget System.  If the Village Council is not satisfied with the system for whatever reason after that time, the initial setup fee and subscription fee would be reimbursed by ClearGov.  Mr. Rooney indicated that he has discussed this accounting system with other municipalities who use it and they were all very happy with it.  They have indicated to him that it simplifies the budgetary process and furnishes more timely information to the governing body when it comes time for decision making.  Mr. Rooney recommended that the Village Council approve the use of this system for the 30-day trial period, after which time he will provide feedback to the Village regarding its efficacy and ease of use.

 

Mayor Knudsen asked if the usual yearly budgetary newsletter would be done if this ClearGov system were used, and Mr. Rooney replied that it would be replaced by the Digital Budget Book newsletter.  She mentioned that there are many Village residents who do not use computers and, therefore, would probably not access the budgetary information on the website.  She asked if there was a sample copy on the ClearGov website which the Village Councilmembers could review.  The sample provided by Mr. Rooney contained mostly demographical information.  Mr. Rooney explained that such data is accumulated for any participating municipality.  However, he stated that he would supply Mayor Knudsen with a sample to review which shows more budgetary information, rather than just demographics.  He also stated that people may request hard copies of the budgetary information accumulated by ClearGov.

 

Mayor Knudsen said that while the Village has a very transparent budgetary process, the ClearGov system would provide greater transparency and would also provide a more seamless system for Village staff.  This was corroborated by Mr. Rooney.  When questioned by Councilwoman Reynolds, Mr. Rooney explained that the Digital Budget Book would provide the public with more details.  He has spoken with some municipalities who generate a Digital Budget Book as big as 150 pages, while some municipalities only generate a 25-page Digital Budget Book.  The information which is contained within the book would be decided by the Village Councilmembers.

 

Councilwoman Perron asked Mr. Rooney if he has done any research to find competitors of ClearGov, and Mr. Rooney replied that he is not aware of any competitors.  He has asked other municipalities if they knew of any companies who developed a similar product, and they did not know of any others that existed.  Councilwoman Perron asked if Mr. Rooney knew of any reasons why the Village should not utilize this system, other than the costs.  Mr. Rooney said that he knew of no such reasons and felt that this system was a good tool to use to streamline the budgetary process and provide more transparency and more timely information.

 

Councilwoman Perron remarked that she could understand how this system could save time, especially if changes in the budget required Mr. Rooney to go back and “crunch the numbers.”  Councilwoman Reynolds asked whether they would get an “instant” answer if there were changes made in the budget numbers.  Mr. Rooney replied that this application is web based and responses to inquiries can be generated immediately.  There was further discussion about the newsletter and how it reminds people of the budget process when they receive the newsletter in the mail.  Mr. Rooney said that mailing the newsletter generated by the ClearGov system could be discussed.

 

Councilman Vagianos remarked that he was “computer illiterate” and liked seeing hard copies sent through the mail.  However, he said that the Village Council cannot really avoid using the ClearGov system moving forward, in order to streamline the budget process.  Mayor Knudsen said that while she is completely paperless, she still enjoys receiving the newsletter in the mail.  Mr. Rooney said that the system could be transitioned over time and doesn’t have to happen overnight.

 

2.         CANCELLATION OF 2022 BUDGET EMERGENCY APPROPRIATION – REAR LOADER PACKER TRUCK – SOLID WASTE

 

Ms. Mailander explained that this item pertains to a resolution cancelling a 2022 budget emergency appropriation for the purchase of a heavy-duty rear loader packer truck for the Division of Recycling.  The Village has since adopted Capital Ordinance #3913 to purchase a new packer truck.  The Capital Ordinance transferred the Current Fund expense to the Capital Fund, allowing financial relief in the 2023 municipal budget by not incurring a deferred charge expense.

 

3.         AWARD SOLE SOURCE CONTRACT – STYROFOAM DENSIFIER – RECYCLING

 

Ms. Mailander explained that this item pertains to the awarding of a Sole Source Contract for the styrofoam densifier at the Recycling Center.  The styrofoam recycling system has been used for six months on a trial basis, including a mobile metal weather-resistant container, metal foam collection recycling bin, and a foam densifying machine.  The densified foam is used for items such as moldings and picture frames.  This item went out to bid and Foam Cycle LLC of Milford, Pennsylvania was the only bidder.  It is recommended that this contract be awarded to Foam Cycle LLC in an amount not to exceed $68,500.00.  Funding is contained in the Ridgewood Water Capital Budget.

 

Ms. Mailander remarked that more public education is needed, since many residents are still putting out styrofoam for bulk pickup.  Once the densifier equipment is purchased, sanitation staff will leave tags on styrofoam left out for bulk pickup in order to educate people about the need for them to bring the styrofoam to the Recycling Center for recycling.  The first load was delivered to the vendor during the trial period (over 4,000 pounds) and the Village gained revenue of $1,700.00.  This also created a savings on tipping fees and avoided this material from ending up in a landfill.  Once the styrofoam recycling program is fully operational, the Village may reach out to some local towns to offer the use of this service for a fee.  Sean Hamlin, Recycling Coordinator and Supervisor, highly recommends the purchase of this system.

 

Councilwoman Perron remarked that this will also possibly generate revenue for businesses in the CBD.  If residents from other towns bring styrofoam to the Ridgewood Recycling Center, they may decide to either shop or dine in the downtown area.

 

Councilwoman Reynolds asked if there was any estimate on the amount of revenue the Village would generate in one year by having this styrofoam densifying program.  Mr. Calbi replied that they have not calculated how much revenue the Village would generate, but stated that the one load has already generated $1,700.00 for the Village.  Additional savings are realized by removing the volume of styrofoam from trucks headed to the landfill, thereby decreasing the number of trips to the landfill, and the resultant decrease in tipping fees.  He indicated that several communities are already interested in participating in the styrofoam densifying recycling program.  He will work on developing an estimate of the yearly savings and will report back to the Village Council.  More revenue would also be realized from the additional collection of styrofoam from other towns.

 

Councilman Vagianos asked how much the current tipping fees are.  Mr. Calbi replied that the tipping fees are approximately $85.00 per ton.   Councilman Vagianos stated that the real savings to the Village are in manpower and trucking.  Four thousand pounds of styrofoam would require multiple trips to the landfill for disposal and would be environmentally detrimental.

 

Mayor Knudsen said that it would be beneficial to understand the cost savings derived from the purchase of the densifying equipment.  She urged everyone to visit the Recycling Center to watch the styrofoam densifier in action.

 

4.         AWARD CONTRACT – CENTRAL BUSINESS DISTRICT TREE PLANTING – PARKS

 

Ms. Mailander explained that this item pertains to the awarding of a contract for tree planting in the Central Business District (CBD).  There were four registered plan holders which were eligible to bid on this project.  The Village received two bids.  The lowest responsible bid was received from Eastern Landscape Contractors of Tinton Falls, New Jersey, in the amount of $112,965.00.  Funding is in the 2022 Capital Budget.

 

Councilwoman Reynolds asked if 88 trees were going to be planted just in the CBD, and Ms. Mailander confirmed this.

 

 

5.         AWARD CONTRACT – VILLAGE-WIDE TREE PLANTING – PARKS

 

Ms. Mailander explained that this item pertains to the awarding of a contract for Village-wide tree planting.  There were six registered plan holders eligible to bid on this project.  The Village received three bids, with the lowest bid being received from Downes Tree Service, Inc., of Hawthorne, New Jersey, in the amount of $84,530.00.  This will also be funded through the 2022 Capital Budget.

 

Councilwoman Perron stated that she noted in the Master Plan draft that it was suggested that trees be planted 40 feet apart instead of 50 feet apart.  She asked if this could be accomplished.  Mr. Rutishauser asked if the Village Council wanted to provide more funding for this to be done.  Councilwoman Perron said that she just wanted a more consistent canopy.  Mr. Rutishauser said that this tree planting will be done throughout residential areas in the Village where trees have been removed or where residents have requested that trees be planted, so uniformity is not much of an issue as it would be for a development.

 

6.         AWARD CONTRACT – WINDSCREENS FOR TENNIS AND PICKLEBALL COURTS – RECREATION

 

Ms. Mailander explained that this item pertains to the awarding of a contract for the purchase and installation of windscreens at the municipal tennis courts located at Bellair, Somerville, and North Monroe (on all four sides), and the pickleball courts on Glen Avenue (on one side).  These 6’ black heavy-duty windscreens comprised of 14-ounce mesh, fitted with grommets, would be placed every 18” along the double-sided edge on all four sides.  This product is intended to enable players to better see the ball during play, provide protection from extreme wind conditions, and cut down on distractions such as people walking by or traffic.  The lowest quote was received from EJG Sports of Garfield, New Jersey, in the amount of $12,321.50.

 

Councilwoman Reynolds pointed out that most of the paperwork gives an amount of $12,321.50, yet the actual estimate itself has a total of $10,471.50.  It was explained that the extra cost is for installation charges of $1,850.00, as noted on the estimate from EJG Sports of Garfield.

 

7.         AWARD CONTRACT – LEAF COLLECTION AREA B

 

Ms. Mailander explained that this item pertains to the awarding of a contract for leaf collection services in Area B.  There was one known plan holder eligible to bid and the Village received one bid in the sum of $124,000.00 from DTS Trucking LLC of Hawthorne, New Jersey.  Last season’s winning bid was for $105,000.00.  This was sent out to bid so that the Village crew can concentrate in certain areas.  This supplements the Street Division’s leaf collection efforts by having a private contractor collect the leaves in Area B of the Village.  The proposal calls for the contractor to make three sweeps through Section B, collect the leaves, and transport them to the Lakeview Compost Facility.  Funding is in the 2022 Streets Division Operating Budget

 

However, Ms. Mailander reviewed this bid with Mike Junta, Assistant Supervisor of Public Works and Fleet Services, and Mr. Rutishauser.  It is believed that the Village staff can collect the leaves in Area B, which would cost approximately $43,000.00 in overtime and approximately $40,000.00 for the lease of two trucks, totaling $83,000.00, which is approximately two-thirds of the amount of the bid received.  The staff is willing to step up to the plate to accomplish this work.  It is recommended that the leaf collection services be performed by Village staff at this time.

 

Councilman Vagianos asked Mr. Rutishauser why he was recommending that this bid be approved when it can be completed in-house at a substantially less cost.  Mr. Rutishauser replied that he merely presented the bid which was received, which he acknowledged was a lot of money.  Afterwards, he discussed the situation with Mr. Junta to see whether or not these services could be performed in-house by Village staff.  He also met with all Street Division employees to get their “buy in” for the extra work they would be facing.  His initial meeting with them was “flat,” but the staff were all “on board” after Mr. Junta spoke with them again.

 

Mr. Rutishauser also mentioned that the Village has purchased some equipment which has proven to be very valuable.  In 2021, a new single-operator leaf vacuum was purchased.  When it was used last year, it did a phenomenal job in keeping Village streets clean.  The chosen operator of the leaf vacuum truck deviated sometimes from his regular routine and vacuumed up leaves that he saw while driving around, especially in the CBD.  This gave the CBD a much cleaner and neater appearance.  He recalled that there were minimal complaints about leaf pickup in 2021.  It is felt that a good job can also be done in 2022.  There is a second leaf vacuum truck which is on order, to be purchased by the Village.  It is anticipated that this will be delivered in mid-November in time for the bulk of the leaf collection.  This second leaf vacuum truck will circulate throughout the Village, primarily on main streets, to pick up leaves wherever they are.

 

Mr. Rutishauser commented that he feels all leaf collection services can be done in-house, at a cost much less than the bid received.  Similarly, he feels, along with Mr. Junta, that all snow plowing can be accomplished in-house, aided by employees of Ridgewood Water.  He added that sometimes outside vendors are great with Village residents and sometimes they are not.  He stated that Village employees are held more accountable to residents, the Village Council, and to management, than an outside vendor would be.

 

Mayor Knudsen thanked Mr. Rutishauser for his efforts.  She was horrified at the amount of the bid for an outside vendor to collect leaves.  She recalled that when the Village started outsourcing leaf collection services in 2015, the quote was somewhere between $56,000.00 and $62,000.00.  She said that something must be done because the Village cannot continue along this trajectory and spend $124,000.00 for an outside vendor.  Mayor Knudsen also thanked Mr. Junta and the staff of the Streets Division for their willingness to do all the work in-house.

 

Mr. Rutishauser stated that prior vendors would perform the work for one year and then never bid again, primarily because of the way the Village picked up leaves (with plows and trucks) and because of the amount of leaves in the Village which needed to be picked up.

 

Mayor Knudsen added that last year, in 2021, people were complimenting the Village staff on the great job which was done with leaf collection.  Mr. Rutishauser was pleased with this remark and said that residents can contact either him or Mr. Junta if there are any issues with leaf collection.  Their email addresses are on the Village website.

 

Councilwoman Perron indicated that she was very impressed with the staff’s willingness to perform this work, but she wanted reassurance from Mr. Rutishauser that this extra work will not compromise the health or safety of Village employees.  Mr. Rutishauser assured Councilwoman Perron that the safety of Village employees would not be compromised.  There will perhaps be one or two hours of overtime per employee per week, and maybe on Saturdays if there is an abundance of leaves falling all at once.  It is anticipated that the leaves will fall earlier this year because of the dry summer.  Mr. Rutishauser said that he was very confident of the work ethic of Village staff.

 

Ms. Mailander stated that there will be a resolution rejecting the bid by DTS Trucking LLC of Hawthorne, New Jersey, at the next Village Council meeting scheduled for September 14, 2022.

 

8.         AWARD COOPERATIVE PURCHASING CONTRACT – REPLACEMENT OF HEADWORKS EQUIPMENT (BAR SCREENS) – WATER POLLUTION CONTROL FACILITY

 

Ms. Mailander explained that this item pertains to the awarding of a Cooperative Purchasing Contract for replacement of the headworks equipment (bar screens) at the Water Pollution Control Facility (WPCF).  During Storm Ida in September 2021, the intensity of the incoming flow to the WPCF destroyed the bar screens in the Screen Building and Grit Facility, rendering them inoperable.  The bar screens are used to remove heavy particles and non-biodegradable debris from the sanitary sewer flow as it enters the plant and the treatment process.  The bar screens are a specialty, with few vendors.  Working with the PVSC Cooperative Purchasing Program, a vendor called Rapid Pump and Meter Service Co., Inc., of Paterson, New Jersey, was found.  Their quote for the necessary work is $2,037,620.00.  There is currently $1 million in the budget, which can be used for an initial award to Rapid Pump.  This will enable Rapid Pump to order the necessary equipment.  The lead times on the equipment will put the installation of it into 2023. 

 

Since Storm Ida was a declared FEMA event, the Village has submitted a claim to FEMA for the damages incurred and also submitted a claim to the Village’s insurance carrier.  It is not known at this time how much money will be reimbursed by FEMA, and the Village’s insurance carrier has advised that they will not pay out any money on this claim.  A Capital Ordinance will be prepared for the balance ($1,037,620.00) due to Rapid Pump and Meter Service Co., Inc. for the equipment.  The ordinance will be adopted in 2022 and the funds will be reimbursed once FEMA monies are received.

 

Councilwoman Perron asked Mr. Rutishauser how the WPCF has been functioning without the bar screens since Storm Ida.  Mr. Rutishauser replied that, for almost a year since the storm damage, staff have been manually raking screens on a fairly frequent basis.  As a result, substantial overtime has been incurred due to the fact the portions of the system have to be manually cleaned out.  There are two primary clarifiers.  When the first clarifier gets clogged up at the bottom and the rotating mechanism is unable to turn, then the second clarifier is activated to do the work.  The first clarifier is then cleaned out and is activated once the second clarifier is clogged up.

 

Councilwoman Perron asked whether the new bar screens which are being purchased would be any stronger than the old ones which were destroyed.  Mr. Rutishauser replied that he was not sure if they would be any stronger.  He stated that Storm Ida was a very unusual event and that is the reason why it qualified as a FEMA event.  He is hoping that most of the cost quote will be reimbursed by FEMA.  Councilwoman Perron asked what the life expectancy would be of these new screens, and Mr. Rutishauser said that he hoped they would last for 25 years.  The last bar screens, which were installed as part of the plant upgrade, were installed in 2005.

 

9.         RESULTS OF RFP FOR REPLACEMENT OF KINGSBRIDGE LANE BRIDGE

 

Ms. Mailander explained that this item pertains to the results of the Request for Proposal (RFP) for the replacement of the Kingsbridge Lane Bridge.  Two proposals were received; however, not all of the information requested in the RFP was submitted.  The information that was lacking included the design of the bridge and the cost. 

 

Mr. Rutishauser indicated that the RFP requested conceptual views of what the respondents would envision in that location.  Since this is a pedestrian bridge, the design can take many different shapes, forms and styles.  Mr. Rutishauser wanted to see some of the styles so that he could present them to the Village Council.  The current bridge is a weathering steel moderate arch bridge and is not ADA accessible since the slopes are too great.  There is also no ramping on either side.  The new bridge would need to be handicapped accessible on both sides.

 

Mayor Knudsen stated that she met with a number of residents in the Kingsbridge Lane area last week.  One of them told her that a civil engineer took a look at the bridge and told them that the bridge can be repaired.  Another resident also hired an engineer to look at the bridge (colleague of the first engineer) and he also said that the existing bridge can be repaired.  Mayor Knudsen suggested sending out an RFP for the repair of the bridge and see what is received.  The bridge in its current form is aesthetically appropriate for the area.  The people in the neighborhood feel that the bridge is part of their community.  There were concerns about where a ramp would be placed, since there is no sidewalk.  However, she feels that repairing the bridge may be a better approach and may be less costly. Without the bridge, local residents are forced to walk considerable distances to get over the Saddle River.

 

Councilman Vagianos said he could see no downside to sending out an RFP for repair of the bridge.  He wondered how long it would take to prepare such an RFP.  Mr. Rutishauser indicated that he could prepare an RFP in approximately six to eight hours.  A major condition of the RFP, which he would require on behalf of the Village, is that any work performed be under the signature and seal of a New Jersey Licensed Professional Engineer.

 

Councilman Vagianos asked Mr. Rutishauser if another RFP would have to sent out for replacement of the bridge, since the RFPs received were deficient.  Mr. Rutishauser said that he was surprised that only two responses were received, since there were six plan holders eligible to bid.  He was disappointed that no conceptual drawings or budgetary numbers were included in the proposals.  Mr. Rutishauser indicated that the two respondents would probably be more than happy to supply the missing information if they knew they were under contract and would eventually be paid for their efforts. 

 

Councilman Vagianos asked if the RFP for repair of the bridge could be sent out, while at the same time asking the two responders for replacement of the bridge to supply the missing information.  Mayor Knudsen stated that she was going to suggest the exact same thing. 

 

Matt Rogers, Village Attorney, said that the deficient responses cannot be accepted.  A new RFP has to be sent out before communication can begin with the two responders who sent in deficient proposals initially.  Documents cannot now be received to satisfy the initial RFP.  Mr. Rogers said that this was in accordance with the Local Public Contracts Law.  Mr. Rutishauser said that the Village Council would not necessarily have to award the contract to the lowest bidder if a higher bidder was more responsive to the RFP requirements.  Mr. Rutishauser said that he would prepare the appropriate RFPs.

 

10.       AWARD CONTRACT – DE-SILTING AND DE-SNAGGING OF   HO-HO-KUS BROOK AND SADDLE RIVER

 

Councilman Vagianos recused himself from this discussion.  Ms. Mailander explained that this item pertains to the awarding of a contract for the de-silting and de-snagging of the Ho-Ho-Kus Brook and Saddle River.  There were six registered plan holders eligible to bid.  The Village received five bids.  The lowest bid was from Downes Tree Service of Hawthorne, New Jersey, in the amount of $438,170.00.  This project will be funded from a United States Department of Agriculture grant in the amount of $263,160.00, together with funds allocated by Capital Ordinance #3854.  The grant was applied for and received by the Engineering Department.  It is recommended that this contract be awarded to Downes Tree Service. 

 

Mayor Knudsen thanked Mr. Rutishauser, Mr. Rogers and Ms. Mailander for their efforts in this matter.

 

11.       AWARD CONTRACT – PRINTING AND LAYOUT 2023 VILLAGE CALENDAR

 

Ms. Mailander explained that this item pertains to the awarding of a contract for the printing and layout of the 2023 Village calendar.  Three local printing firms were contacted and were asked to submit a proposal for the 2023 calendar, including layout, artwork, printing, assembly and distribution.  Postage was not included.  The lowest bid received was from Ridgewood Press of Ridgewood, New Jersey, in the amount of $15,488.00, a 25% increase from last year’s lowest bid of $12,379.00.  This year, the next lowest bid was $812.00 higher than the lowest bid.  Most of the costs for the Village calendar are made up through donations by area businesses and service industries which advertise in the calendar.  Ms. Mailander indicated that the increased price was due to the pandemic, supply and demand issues, and general cost increases.

 

12.       REFUND OF OVERPAYMENT OF TAXES – CORELOGIC

 

Ms. Mailander explained that this item pertains to the refund of an overpayment of taxes, resulting from a transfer of property and taxes being paid at the time of the house closing.

 

13.       SOCIAL WORKER CONTRACT – HEALTH DEPARTMENT

 

Ms. Mailander explained that the Health Department, along with the Building and Police Departments, have had a need to have the assistance of a social worker for support in various situations.  The Health Department has received a grant and has budgeted $6,606.00 to pay for a contracted social worker.  They would like to contract for these services for a maximum of 15 hours per month, at $75.00 per hour.  Paramus currently has, and has had, the services of a social worker under the Police Department for years and it has proven very beneficial to the community.  The grant expires on June 30, 2023.  At that time, the Village can look into the benefits of continuing the program through a future grant, if provided.

 

Ms. Mailander stated that the social worker would help with mental health resources, elderly healthcare, connecting residents to available resources for various needs, routine welfare checks, checking in on at-risk seniors, helping residents with disabilities, and on-call support for cases referred by the Health Officer or designee.  Services will be provided on an as-needed basis for a maximum of 15 hours per month.  Ms. Mailander feels that this is a great opportunity, funded through a grant, for the Village to see how the social worker can benefit the community.  If a grant is not received next year, the Village Council could discuss whether or not to contract with a social worker during the budget discussions.

 

14.       ACCEPT DONATION OF TREES FOR CENTRAL BUSINESS DISTRICT

 

Ms. Mailander indicated that the Ridgewood Guild and the Girl Scouts, on behalf of the Ridgewood Guild, have collected enough money for the donation of six trees to be planted in the Central Business District.  The Girl Scouts and Ridgewood Guild will be present at the Village Council meeting on September 14, 2022, at which time they will present a check to the Village Council for the purchase of the trees.  There is a resolution before the Village Council this evening which needs to be passed in order to accept this donation.  Tony Damiano of the Ridgewood Guild was present at this evening’s meeting.

 

            C.        POLICY

 

1.         SIDEWALK REPLACEMENT PROGRAM AND TREE REMOVALS

 

Yendi Anderson and Chris Rutishauser of the Ridgewood Engineering Department, as well as Declan Madden, Village Arborist with the Parks Department, shared information on how many trees have been removed and replaced in the Village.  Ms. Mailander indicated that both departments work together when assessing trees to determine whether they have to be removed or whether it would be safe to grind the roots in order to accommodate sidewalk replacements.  Ms. Mailander mentioned that consideration has been given to constructing rubberized sidewalks; however, the Village Councilmembers only received the research information on rubberized sidewalks this evening.  Costs are more expensive with smaller sidewalk projects.  The information contains the process of how rubberized sidewalks are constructed and other relevant information.

 

Mr. Rutishauser explained that there have been a lot of complaints this year, primarily from one source, of defective sidewalks in the Village (sidewalks with a lip greater than ¼ inch between slabs, large cracks, or other tripping hazards).  This creates liability issues for the Village.  Mr. Rutishauser mentioned that sometimes he and Mr. Rogers, Village Attorney, get involved in litigation if someone falls and is injured due to a defective sidewalk.  He stated that they have had a “good track record” in defending these cases.  One of the reasons they have been successful on many occasions is that when they are made aware of a defective sidewalk, a letter is sent to the property owner requesting them to remedy the sidewalk defects.  The condition of the sidewalk defects could be caused by a number of factors, including age, deterioration, or tree roots.

 

Mr. Rutishauser stated that homeowners are given time to respond to the letter mailed to them about their sidewalks.  The homeowner chooses their own contractor.  The only involvement by the Village pertains to the issuance of a curb and sidewalk permit, issued by Yendi Anderson in the Engineering Division, and when tree roots need to be ground.  Ms. Anderson has been keeping track of the permits that are issued.  If a tree is involved during sidewalk construction, Ms. Anderson notifies the Parks Department so that the Village Arborist can inspect the tree to determine its stability if the tree roots were to be ground.  At that time, various configurations of sidewalk construction are discussed, i.e., round-outs or ramp-overs, and it is determined whether the tree roots can be ground or if the tree needs to be removed.

 

Ms. Anderson provided a summary to the Village Councilmembers enumerating how many sidewalk permits were issued from 2017 to 2022 and what disposition was made regarding tree removals, root grinding, round-outs, sidewalk grinding, and sidewalk replacements.  Ms. Anderson explained that when a homeowner receives a notice about a sidewalk violation, they will either call the Engineering Department or go in person to Village Hall to discuss the matter.  There are two notices which are sent out to property owners.  The first notice gives the resident 45 days within which to obtain the sidewalk permit.  If the permit is not issued within that time and the homeowner has not contacted them, then a second notice is sent out which gives homeowners an additional 30 days within which to obtain the permit.  Once the permit is issued, the property owners have an additional 30 days to resolve the sidewalk violation.  If an extension is warranted or requested, an extension is usually granted, usually due to financial hardship, medical issues, or vacation.  However, due to litigation issues, residents are advised to at least obtain a permit so that it can be noted in the system that they have communicated with the Village and intend to complete the required work.

 

Mr. Madden explained that once he receives notice from the Engineering Department, he normally visits the property in order to check the overall health and structure of the subject tree. He said that it did not make sense to construct round-outs or ramp-overs if the tree is not stable or healthy.  If he determines that the tree is a good candidate for a modified sidewalk configuration, Mr. Madden will contact Peter Affuso from the Engineering Department and they will meet at the site.  They will then discuss how the tree would fare with root grinding and how the Americans with Disabilities Act (ADA) requirements can be satisfied.  The contractor chosen by the property owner will then be contacted by Peter to discuss how the sidewalk should be constructed, and then the work will be completed by the contractor.

 

Councilwoman Reynolds asked what a “ramp-over” was and Mr. Madden explained that a ramp-over is constructed when tree roots uplift sidewalk slabs and the roots of the tree need to be preserved.  In that instance, four inches of concrete are poured into a form which is constructed over the tree roots.  A maximum 5% grade is permitted by ADA, so more sidewalk slabs than usual have to be removed and a ramp constructed over the tree roots so that the 5% grade or slope is maintained.  This would cause a homeowner to incur additional costs for this type of sidewalk construction, in order to preserve the tree.  This type of construction usually requires the removal of one to two additional slabs on either side of the tree, which would cost a homeowner approximately an additional $1,000.00 for the sidewalk construction. 

 

Upon questioning by Councilwoman Reynolds, Mr. Madden indicated that he was not sure how long the ramp-over construction would last before the sidewalk slabs are uplifted once again by the tree roots, since he cannot predict how much a tree would grow or how fast it would grow.  Expansion joints between sidewalk slabs are employed to allow for movement of the slabs.  Some patching may be required in the future.  He said that the porous asphalt pavement (Porous Pave) which he had researched is useful in these situations, since more Porous Pave could be poured in the event the sidewalk slabs lifted again due to tree roots.  The Porous Pave costs approximately $65.00 per square foot.

 

Mr. Rutishauser explained that the cost of using the Porous Pave is double, if not more, than using concrete for sidewalk construction.  The material is flexible and can be more easily adjusted or patched than regular concrete.  He said that the question for the Village Council would be whether or not they want to incur the additional cost of using Porous Pave.  There are currently about six or so locations which are very good candidates for using this type of material for sidewalk construction, on a trial basis.  The trial basis is necessary so that the Engineering Department can determine how well the product holds up.  They would need to determine whether it provides a good walking surface for pedestrians, especially those with disabilities.  Mr. Rutishauser passed around a sample of the Porous Pave.  It has a nonslip surface but is rough.  They would need to see how easily snow can be cleared off such a sidewalk (hand shovel versus snowblower or plow) without damaging it.

 

Councilwoman Reynolds asked Mr. Rutishauser if he was aware of any other towns which have used Porous Pave so that the Village Councilmembers could possibly view where it has been installed.  Mr. Rutishauser replied that he would have to ask Peter whether or not he has done any research to see if any other towns have used this material. The manufacturer’s representatives should be able to give them locations where it has been installed.

 

Councilwoman Reynolds asked whether the Porous Pave comes in a concrete color.  Mr. Rutishauser replied that it is produced in a number of different colors:  black, blue, brown, cypress, gray, green, and redwood.  He remarked that concrete can be tinted by using an additive, which has been performed in some locations in the Village where they had to abide by the requirements of the State Historic Preservation Office (such as the ADA ramp into Graydon Pool, where the concrete had to be tinted to match the sand). 

 

Mayor Knudsen commended Ms. Anderson on her research and for creating such an amazing color-coded chart for the Village Councilmembers to review.  Councilman Vagianos agreed with Mayor Knudsen’s comments. 

 

Mayor Knudsen stated that at the last Village Council meeting, Deputy Mayor Sedon had mentioned that a number of trees had been preserved by constructing round-outs or ramp-overs.  Mayor Knudsen asked if anyone had a specific number regarding the amount of trees that were preserved.  Mr. Madden replied that 21 trees were removed and round-outs were constructed around 33 trees.  There were two instances where a ramp-over/round-out combination was constructed.  One was on Godwin Avenue, where the homeowner incurred the extra expense to save a red maple, and the other one was on South Irving Street, where the homeowner wanted to look at alternative sidewalk products.

 

Mayor Knudsen noted that the Porous Pave was like a rubberized material.  Mr. Rutishauser remarked that the Porous Pave is made out of recycled rubber tires, mixed with a stone aggregate, and is very porous, which can be very beneficial for stormwater management and beneficial to trees.  The downside with porous pavement is that the pores can get clogged and they need to be vacuumed out in order to maintain the porosity of the material.

 

Mayor Knudsen indicated that the Village Council needed to decide whether or not the Village would issue a credit or offer a grant to a homeowner, from the Village’s tree budget, if the homeowner was seeking to preserve a Village tree by creating a round-out or ramp-over but could not afford the cost, or perhaps splitting the cost with the homeowner due to financial hardship.  She would like to arrive at a solution where homeowners are able to afford the added expense of sidewalk construction in order to preserve a Village tree.

 

Ms. Mailander asked if the majority of sidewalks are lifted up due to Village trees, and Mr. Madden replied in the affirmative.  He added that the round-outs are not really an issue because, according to the most recent update to Village Code 260-6, Section D, it is stated that a defective sidewalk within five feet of a tree shall be removed and the new slab cast in accordance with the directive by the Village Arborist.  Therefore, the Village has the choice to instruct a contractor to do a round-out, since any slab within five feet of the tree has to be broken up and removed anyway.  This can be done without any additional costs incurred by the property owner, because the cost of the round-out has already been included in the initial cost estimate provided to the property owner by the contractor.

 

When questioned by Councilman Vagianos, Mr. Madden explained that it is less expensive to remove a sidewalk slab in its entirety and replace it as a whole after tree roots have been ground.  Constructing a round-out would be more expensive than constructing a straight sidewalk slab, since a “form” would need to be installed around the tree before pouring the concrete.  However, that cost would be included in the initial estimate given to the homeowner.

 

Councilman Vagianos asked what the estimated costs are, generally speaking, to do a round-out.  Ms. Anderson replied that the average cost is from $375.00 to $450.00.  Another factor affecting the cost is whether or not the contractor has their own concrete company, in which case the contractor can afford to charge less per slab.  However, the cost is normally $300 minimum when concrete has to be ordered by an outside company, and the cost depends upon how many slabs need to be poured.  If neighbors join in and use the same contractor for their sidewalks, then homeowners’ costs will be lower. 

 

Mr. Rutishauser remarked that he strongly discourages any contractor from bag-mixing concrete, since many quality issues arise when using this method.  Ready-pour concrete from a truck is much more preferable.  Sidewalks are also required to have a struck-edge finish and a broom finish for non-slip purposes in order to be approved during inspection.

 

Councilwoman Reynolds asked if the 21 trees that were removed were unhealthy or were removed (although salvageable) because a homeowner didn’t want to pay extra for special sidewalk construction.  Mr. Madden replied that the majority of the trees were removed due to their condition.  He could not recall any trees which were removed because the homeowner didn’t want to pay extra for special sidewalk construction.

 

Mayor Knudsen asked what alternatives the Village has in an instance where a homeowner did not want to pay extra in order to preserve a Village tree.  Mr. Madden replied that there is not much that the Village can do, according to the way the tree ordinance is written.  He personally does not like to grind a lot of a tree’s roots, since that process compromises a tree’s stability and anchoring.  Sometimes grinding roots can create a hazard, if the tree falls down, or can affect the health of a tree and cause it to die.  Ms. Anderson added that some of the trees which are now lifting sidewalks have already had their roots grounded in the past (four to six years before).  If an anchor root of a tree is lifting up a sidewalk, this anchor root cannot be grounded and the tree ends up being removed.  A discussion ensued about stubborn homeowners who ended up in court after summonses were issued for noncompliance with notices from the Engineering Department.

 

Mayor Knudsen stated that in instances where a Village tree upheaves a sidewalk for a second time, she wondered whether the Village could assist homeowners in repairing their sidewalks when extra costs would be incurred by the property owner in order to save the Village tree.  She added that perhaps some incentives could be offered to homeowners.  Mayor Knudsen remarked that trees enhance property value, decrease crime rates, are beautiful, and help the environment.

 

Councilman Vagianos asked how many sidewalk replacements per year were performed for a second or third time due to the same tree roots uplifting a sidewalk.  Ms. Anderson said that she was not sure off the top of her head, but that she could glean that information from her database and supply those numbers to the Village Council.  Councilman Vagianos stated that that information would be useful in determining whether or not the Village could assist homeowners with sidewalk construction.

 

Mayor Knudsen stated that, according to her conversations with residents on South Irving Street, the costs of creating round-outs were significantly higher than just constructing a straight sidewalk.  She again posed the question as to whether or not the Village could offer a homeowner a credit towards constructing a round-out or ramp-over, as an incentive to the homeowner to preserve a Village tree, the instances of which she assumed would be few and far between.  Councilwoman Perron added that Mr. Madden would ultimately be the one who would know whether or not a tree was worth saving.

 

Councilwoman Reynolds asked Mr. Madden how much it costs the Village to remove a tree.  Mr. Madden replied that, if the removal is done in-house, the labor costs are already built into the budget.  If the removal can be done without a police presence, then it would cost less.  If a crane is not required from an outside vendor, then that would further decrease the cost.

 

Councilwoman Reynolds commented that she felt that no homeowner should be allowed to have a Village tree removed, unless Mr. Madden indicated that the tree posed a danger or was unhealthy.  If the Porous Pave proves during the trial period to be more durable and flexible than regular concrete, Councilwoman Perron said that the cost for this material does not seem to be exorbitant.  Mr. Rutishauser said that she was correct, and that is what they have been told by the manufacturer, but he definitely wants to see the product’s performance during the trial period.  Some homeowners are receptive to trying this new material but are not receptive to the additional cost. 

 

Councilwoman Reynolds said that a discussion needs to take place to see if the Village is willing to pay a percentage of this additional cost.  If the Porous Pave proves to be sufficient, then this would benefit everyone since sidewalks would not need to be repaired as often.  Mr. Rutishauser agreed, saying that this material could be a real “tree saver” by providing a safe walking route for pedestrians while preserving trees.

 

Councilman Vagianos asked if any healthy trees have been removed because a homeowner did not want to pay the extra cost for the sidewalk.  Mr. Madden replied that this has occurred. He mentioned that every time a tree’s roots are grounded, a hazard is created because a tree needs its roots to support itself.  Councilman Vagianos stated that it was his understanding that it costs the Village approximately $600.00 to plant a sapling.

 

Mayor Knudsen said that she thought it was worth trying out the new Porous Pave on a trial basis.  Mr. Rutishauser stated that this material is poured very much like concrete.  It can be shaped into any configuration before it hardens.  Mr. Madden added that 1-1/2 inches of this material can be poured over tree roots, whereas four inches is required when using concrete.   He and Mr. Rutishauser described the process by which this is accomplished. 

 

Ms. Mailander indicated that the Village Council needs to set some parameters as to when the Village would assist homeowners with sidewalk construction, i.e., the first time, second time, or third time a sidewalk must be repaired due to tree roots.  This can be determined once Ms. Anderson furnishes the information requested.  She recalled viewing some trees where round-outs had been constructed and mentioned that it had only been four years since one homeowner had installed the round-out because tree roots had uplifted a sidewalk before it had to be done all over again. 

 

Councilman Vagianos reminded everyone that $600,000.00 was recently authorized by the Village Council towards the tree budget.  He said that it did not make sense to spend money to remove a large, healthy tree and replace it with a sapling simply because of a sidewalk issue.

 

Mayor Knudsen remarked that it would be to everyone’s benefit if the Village helped homeowners with the cost to construct round-outs or ramp-overs if it would mean saving a Village tree.  The amount of assistance to the homeowner could be the difference between the cost of constructing a regular sidewalk versus constructing a round-out or ramp-over.

 

Councilwoman Perron asked if certain trees lift up sidewalks more than others and if the Village avoids planting such trees.  Mr. Madden confirmed that there are certain trees that lift up sidewalks more than others, such as Zelcova trees which send out a “flare” root that is very close to the surface and grows right out under the sidewalk.  Councilwoman Perron suggested using the Porous Pave by some of the trees on South Irving Street, to see how the trees react to this new material.  

 

Mr. Rutishauser asked the Village Council whether he could prepare a resolution for consideration on September 14, 2022, which would outline the trial program for the Porous Pave.  He recommended that this product be offered to residents for use in repairing their sidewalks; in return, the Village would reimburse them via voucher for 50% of the cost.  He suggested that this application be limited to six locations.  Mr. Rutishauser explained that if the work is considered a Village project, the work must be performed according to the prevailing wage statutes once it reaches a certain dollar value, which would increase the cost.  If the resident makes the contractual arrangements directly with Porous Pave, the homeowner could submit the bill to the Village once the work is completed and the Village could reimburse 50% of the bill to the homeowner (if this is acceptable to the Village Council).

 

Ms. Mailander stated that if the proposed resolution from Mr. Rutishauser is received in time, it could be considered by September 28, 2022; otherwise, it would be considered on October 3^rd.  She stated that Porous Pave comes in a sand (gray) color which resembles concrete.  Councilman Vagianos asked if they could hold off on the resolution until the requested information is received from Ms. Anderson.  Mr. Rutishauser indicated that the six locations he has in mind are all open and exposed, so the sooner the work is completed, the better.  Ms. Anderson indicated that she could have the information to the Village Council by Friday (September 9^th). A discussion ensued regarding the colors of the Porous Pave and the fact that the manufacturer can customize the color to specifications.

 

Ms. Mailander thanked Mr. Rutishauser, Ms. Anderson and Mr. Madden for attending the meeting this evening and for answering all of the questions asked by the Village Councilmembers.

 

2.         ENDORSE COMMUNITY DEVELOPMENT BLOCK GRANT – SHARE, INC. – BATHROOM RENOVATIONS

 

Ms. Mailander explained that this item pertains to the endorsement of a Community Development Block Grant (CDBG) for additional funding for bathroom renovations at the 130 Prospect Street SHARE house.  The Village Council adopted a resolution on January 13, 2021 to endorse the CDBG of $150,000.00 for renovations of seven bathrooms and a powder room.  The quote obtained by SHARE for these renovations was $179,258.00.  SHARE, Inc., is now applying for an additional amount of funding for this project through a CDBG.  Bergen County Community Development has asked that the Village Council adopt a new resolution in the amount of $179,258.00 for this project.  The endorsement of this grant does not obligate any Village funds.  The prior resolution does not have to be rescinded.

 

            D.        OPERATIONS

 

1.         RENEWAL OF LIQUOR LICENSE – SIGNATURE COCKTAILS, LLC

 

Ms. Mailander explained that this item pertains to the renewal of a liquor license for Signature Cocktails, Inc.  This is the final liquor license to be renewed this year.  The Division of Alcoholic Beverage Control (ABC) issued a Special Ruling to allow the consumption liquor license held by Signature Cocktails to be renewed for two license terms (July 21, 2022 to June 30, 2023, and July 1, 2023 to June 30, 2024.  This license is currently inactive, which was to be applicable to 2-4 Garber Square.  That location is not currently operating.  The Village Council, as the local issuing authority for liquor licenses, needs to either approve or deny the renewal of this liquor license.  Ms. Mailander indicated that she feels it is worthwhile to renew this liquor license.

 

Councilman Vagianos asked how long this license has been inactive and when it was last used. Ms. Mailander said that the licensed premises is 2-4 Garber Square and has never been used since it was purchased because it has not been built.  A restaurant was going to be built at that location, with a hotel upstairs, before the Covid-19 pandemic arose, which stalled the construction. 

 

Ms. Mailander believes that the former liquor license holder was the Elks Club.  She mentioned that the pocket liquor license was renewed for Maple Avenue Liquors in July 2022.  This has never been attached to a licensed premises at all. 

 

Councilman Vagianos stated that he was concerned that the liquor license will “sit in someone’s pocket” for decades rather than being used.  He said that liquor licenses bring a lot of vibrancy and traffic to the CBD.  He would prefer the liquor license to be used, rather than remain dormant, or sold to someone who will use it.  Ms. Mailander said that the number of liquor licenses is based upon population.  There was a further discussion about renewals and extensions of liquor licenses and distribution licenses.

 

When questioned by Mayor Knudsen, Ms. Mailander clarified that liquor license renewals can only be approved for a one-year period, and the person holding this license will have to petition the Village Council again at the end of the first renewal (June 30, 2023) to request that the liquor license be renewed for another year.  However, the Village Council then sitting at that time will have to approve the renewal and cannot deny it.  Ms. Mailander indicated that the denial would have to take place now, if that was the decision of the Village Council.  Mr. Rogers confirmed Ms. Mailander’s statements.

 

2.         AUTHORIZE RELEASE OF ESCROW – 168 PROSPECT STREET

 

Ms. Mailander explained that this item pertains to the authorization of the release of escrowed funds in the amount of $20,000.00 for work done at 168 Prospect Street (Block 3901, Lot 5).  The work has been deemed satisfactorily completed by the owner of the property and the Village Engineer.  The owner has requested release of the escrowed funds.

 

3.         RENEW MEMBERSHIP IN THE BERGEN COUNTY JOINT INSURANCE FUND (JIF)

 

This item deals with the renewal of membership in the Bergen County Joint Insurance Fund.  The Village has been a member of this fund for over two decades.  The membership must be renewed every three years.  The new membership will run from January 1, 2023 through December 31, 2025.

 

7.         REVIEW OF SEPTEMBER 14, 2022 PUBLIC MEETING AGENDA

 

There are four Proclamations:  Fire Prevention Week, Gold Star Mother’s Day, National Breast Cancer Awareness Week, and Proclaim September National Suicide Prevention Awareness Month.  There will be the swearing-in of two firefighters.  There are no ordinances for introduction or public hearing for Ridgewood Water.  There are several resolutions for Ridgewood Water on the September 14, 2022 Public Meeting Agenda:  Award Professional Services Contract – West End and East Ridgewood PFAS Design; Award Professional Services Contract – Valley View Tank Improvements; Award Contract – Carr PFAS Treatment Facility Upgrade and Raw Water Main from Linwood Well; Additional Award of Contract – Servicing and Repairing of Potable Water Pumping Facilities; Rescind and Replace Resolution #22-185 – Leak Detection Services; Appoint Authorized Village Representative for I-Bank PFAS Loan Funding; and Declare Property Surplus.

 

Ordinances for Public Hearing include:  Amend Chapter 265 – Vehicles and Traffic – Establish Stop Signs – Eastside Avenue at Alanon Road; and Amend Chapter 265 – Vehicles and Traffic – Establish Stop Signs on Highland Avenue at Greenway Road and Greenway Road at Knollwood Road.

 

Ordinance for Continued Public Hearing is scheduled to Amend Chapter 190 – Land Use and Development – Window Displays for Vacant Storefronts.

 

Resolutions include:  Award Contract – Layout, Printing, Assembly and Distribution of 2023 Village Calendar; Award Contract – Styrofoam Densifier and Related Materials; Award Contract – Windscreens for Tennis and Pickleball Courts; Title 59 Approval and Award of Contract for Central Business District Tree Planting – Parks Department; Title 59 Approval and Award of Contract for Village-Wide Tree Planting – Parks Department; Title 59 Approval and Award of Contract for De-silting and De-snagging of the Ho-Ho-Kus Brook and the Saddle River; Award Contract under North Jersey Wastewater Cooperative Pricing System – Replacement of Headworks Equipment for the Water Pollution Control Facility; Award Professional Services Contract – Social Worker – Health Department, Building Department and Police Department; Confirm Endorsement of Community Development Block Grant – SHARE, Inc. – Bathroom Renovations; Cancel 2022 Budget Emergency Appropriation – Heavy Duty Rear Loader Packer Truck; Authorize Renewal of Liquor License – Signature Cocktails, LLC; Authorize Refund of Property Tax Overpayment; Authorize Release of Escrowed Funds – 168 Prospect Street; and Authorize Renewal of Membership – Bergen County Joint Insurance Fund.

 

The matter of Awarding a Contract for Electronic Budget System Software will be discussed at the end of September.  There will be a resolution rejecting the bids for the leaf collection in Area B.

 

Ms. Mailander asked if there were any items which the Councilmembers wanted off of the consent agenda, and there were none.

 

7.         PUBLIC COMMENTS

 

Boyd A. Loving, 342 South Irving Street, stated that the time was 10:34 P.M. and the lights were still on at the athletic field.  On another topic, he mentioned that school has begun and the sidewalk construction on South Irving Street is still not completed.  He said that the Village Council is continuing discussions on what to do with the sidewalks. He recommended that a member of the Police Department Traffic Safety Team immediately check all of the sidewalks that are still “open” to make sure that children are not being forced to go in the street while walking to school and that there are no hazards which the children may encounter.

 

Mr. Loving stated that he agreed with Councilwoman Reynolds and Councilman Vagianos that no resident should have the right to ask or demand that a Village-owned tree be removed because they don’t want to pay for special sidewalk construction to preserve the tree.  This very situation occurred on South Irving Street.  The ordinance should specify that no resident can have a Village tree removed.

 

Regarding the de-silting and de-snagging of the Ho-Ho-Kus Brook and the Saddle River, Mr. Loving recalled that the Bergen County Mosquito Control Commission had offered to do that for free.  He couldn’t understand why the Village is now planning to spend over $400,000.00 to have this accomplished.  He recalls seeing the commission’s truck in the Ho-Ho-Kus Brook a few years ago and he mentioned that a tragic accident occurred to an employee of the commission while dredging the Saddle River.  Mr. Loving acknowledged that grant monies will pay for the de-silting and de-snagging, but he still couldn’t understand why the Village did not request that the work be done by Bergen County.

 

Lastly, Mr. Loving said that he was confused why Councilman Vagianos made comments about the shared loading zones but then recused himself from the vote afterwards.  It was Mr. Loving’s feeling that comments should not be made to sway a discussion a certain way by someone who eventually recuses himself from voting.

 

Mayor Knudsen asked Ms. Mailander if the tree ordinance could be placed on the next Work Session agenda for further discussion.  Ms. Mailander said that she would do so.

 

Councilman Vagianos, responding to Mr. Loving’s comments, stated that he and Mr. Rogers have had detailed discussions about recusing himself from a discussion.  Councilman Vagianos said that he specifically stated he was not commenting about any particular location of a shared loading zone.  The location of a particular loading zone is what would create a conflict of interest; however, discussing the pros and cons of a Grab and Go loading zone is not a conflict, according to Mr. Rogers.

 

Kathryn Schmidt, 123 South Irving Street, stated that she wanted to thank Anne Burton Walsh who spurred neighbors into collective action regarding the tree removals and sidewalk construction.  She also thanked the Mayor and Village Council for listening to the residents and getting some positive movement forward.  She also profusely thanked the staff of the Engineering Department (Ms. Anderson, Mr. Rutishauser, and Mr. Madden) for all of their hard work in “pulling all this stuff together.”  She read a “little ditty” that she thought was appropriate:  “Just like the Lorax, we speak for the trees; please save them because they’re important, you see.  The trees give us shade and oxygen too; if we did not have them, what would we do?  But when trees grow up strong, they can make sidewalks crack; this causes a problem, but we can’t turn our back.  Instead use our heads to think different and new; perhaps as a creative solution or two.  Please don’t cut the trees down, let’s discover new ways; to keep trees and sidewalks for the rest of our days.”

 

Mayor Knudsen asked Ms. Schmidt to send the ditty to her and perhaps they would post it on the Village website with a picture of a tree so that residents can be reminded what their responsibilities are to preserve the trees.

 

There were no further comments from the public.

 

8.         ADJOURNMENT

 

There being no further business to come before the Village Council, on a motion by Councilman Vagianos, seconded by Councilwoman Perron, and carried unanimously by voice vote, the Village Council’s Work Session was adjourned at 10:41 P.M.

 

 

 

                                                                                                                                                           

                                                                                                Susan Knudsen

                                                                                                                     Mayor

 

 

 

                                                                       

Eileen Young

Deputy Village Clerk