20150909 Village Council Work Session Minutes

A REGULAR WORK SESSION OF THE VILLAGE COUNCIL OF THE VILLAGE OF RIDGEWOOD HELD IN THE SYDNEY V. STOLDT, JR. COURT ROOM OF THE RIDGEWOOD VILLAGE HALL, 131 NORTH MAPLE AVENUE, RIDGEWOOD, NEW JERSEY ON SEPTEMBER 9, 2015 AT 7:30 P.M.

1. 1.CALL TO ORDER – OPEN PUBLIC MEETINGS ACT – ROLL CALL – FLAG SALUTE

Mayor Aronsohn called the meeting to order at 7:38 P.M. and read the Statement of Compliance with the Open Public Meetings Act.  At roll call, the following were present:  Councilmembers Hauck, Knudsen (who arrived at 8:37 P.M.), Pucciarelli, Sedon and Mayor Aronsohn.  Also present were Roberta Sonenfeld, Village Manager; Heather Mailander, Village Clerk; and Matthew Rogers, Village Attorney.  Mayor Aronsohn led those in attendance in the Pledge of Allegiance to the flag and asked for a moment of silence in honor of the American men and women serving in our Armed Forces, as well as those serving as first responders.

Mayor Aronsohn introduced Marty Ginsberg, owner of California Closets which is a new business in the Village.  Mr. Ginsberg said that the store in the Village is his third showroom, and he hopes that his business will be an asset to the community.  He invited everyone to the grand opening of the showroom on Thursday, September 17^th at 7 P.M., and he explained that the company is involved in the design, manufacture and installation of various storage systems.

1. 2.COMMENTS FROM THE PUBLIC

Mayor Aronsohn asked if there were any comments or questions from the public. 

David Rutherford, an attorney in Ridgewood, stated he was appearing on behalf of Glen Park Village, LLC, known as RIC Development, LLC.  He said that his client is interested in developing an age restricted housing development at 569 and 575 Prospect St., Glen Rock.  His client has appeared before the Village Council on two occasions.  Since their last appearance, an enabling ordinance that would establish bulk requirements for a proposed new “S-2” or Senior Housing district was drafted and reviewed by the Glen Rock Planning Board.  The ordinance has also been introduced by the Glen Rock Mayor and Council; however; at this time the adoption of the new ordinance has been delayed pending the resolution of some technical issues which have been raised by EMS personnel in Glen Rock.  After the ordinance is adopted, Mr. Rutherford’s client will make application to have the property rezoned for the intended use, and he believes the project will be received favorably in Glen Rock.

Mr. Rutherford explained that in order for this project to proceed, his client must obtain Lot 4, which is the former driveway of the Ridgewood sewage treatment plant located to the south of the property.  In addition, they must also obtain a thin and oddly shaped parcel of land between the northerly edge of the property and the edge of the driveway that services the sewage treatment plant.  His client is also asking to acquire the right to use a portion of the roadway servicing the sewage treatment plant for access to this development.  Mr. Rutherford explained that the developer is trying to minimize the number of curb cuts on Prospect Street.  The Bergen County Planning Board has reviewed the proposal, and he is confident that the roadway can accommodate both uses.

Mr. Rutherford is aware that this issue is on the Closed Session Agenda of tonight’s meeting.  He stated that his client has invested heavily in this project, and he asked the Village Council to deliberate and come to a decision on this issue in the near future.  Mr. Rutherford said that he has provided information to Mr. Rogers, the Village Attorney, and he would provide additional information as required. 

Mr. Rogers asked for more information relative to Glen Rock, and Mr. Rutherford said that an enabling ordinance to establish the “S-2” zone with bulk requirements was introduced.  Mr. Rogers said that it is his understanding that presently this development would not be permitted in this zone; however, the applicant is applying for a zone change to the Planning Board.  Mr. Rutherford said that this is correct, and the Glen Rock Mayor and Council think it would be appropriate to proceed with the adoption of an “S-2” ordinance without designating specific parcels, but by establishing the bulk requirements for the proposed use.  He anticipates that the zone change will be completed in conjunction with the recently concluded Master Plan re-examination and amendments.

Ellie Gruber, 229 South Irving Street, read an email she sent to Village Councilmembers relative to the resolution accepting the report of the Open Space Committee concerning the Schedler property.  Ms. Gruber pointed out that there was a previous report entitled “The Comprehensive Parks, Fields, Facilities and Recreation Plan” contracted to CMX, formerly Schoor DePalma, in 2006/2007.  Ms. Gruber stated that this report cannot be found on the Village website, but she managed to find it on the Board of Education website.  Ms. Gruber noted that several of the recommendations contained in the report were completed, but she didn’t recall whether or not the report was ever formally accepted through a resolution.  She urged the Village Council to consider some of the recommendations contained in that plan.  Several ideas were changed after meetings with the Board of Education, but many of the suggestions such as Maple Park East and the High School have been implemented.  The plan recommended two changes that would make up for the loss of the ninety-foot field at Benjamin Franklin Middle School.  The first suggestion was to change Veteran’s Field which has been done, and the second suggestion was to increase the size of the field at Pleasant Park which was not done.

Ms. Gruber recalled that the cost of the study was $80,000.  She requested the resolution number, and date of adoption if there had actually been a resolution providing the money to pay Schoor DePalma for this report.  Ms. Gruber asked whether the report was incorporated into the Master Plan.  It is obvious that this report has been ignored since the Schedler property was purchased.  She noted that there were concerns expressed about traffic, lights, and artificial turf, relative to locating a ninety-foot field in the Hawes School area.  Similar concerns of residents in the Glen School area were dismissed and Ms. Gruber said it is time to re-examine a plan that would create more playing fields.  She added that she sent a copy of the email to Tim Cronin, Director of Parks and Recreation, and the Chairman of the Open Space Committee.  She reiterated that something should be done with the report she had referred to earlier. 

Andrew Meyer and his son Jack, 589 Grove Street, asked the Village Council to adopt a resolution endorsing the Bergen County Open Space Trust Fund to use any monies that might be available to develop the Schedler property for a 60/90 baseball field.  Mr. Meyer has coached for eighteen years and he said there are not enough baseball fields for older children in the Village.  He reiterated his support for the Schedler Park plan for the enjoyment of future generations. 

Maribeth Lane, 302 Woodside Avenue, Vice Chair of the Parks, Recreation and Conservation (PRC) Board, stated that the PRC Board recognizes that Village residents need more parks of every kind.  She pointed out that Habernickel Park is a wonderful asset to the Village and residents take advantage of the playground and walking trails located there.  She urged the Village Council to vote for the development of what could be an equally wonderful park at the Schedler property. 

Carrie Giordano, 57 North Hillside Place, referred to the high density housing proposal and asked the Village Council not to adopt the numbers, which are very high.  She noted the difficulty she has finding a parking space at the Library, and many other areas of the Village.  There is a referendum on a parking garage in November which proves that parking is a major problem.  Ms. Giordano’s children are in classrooms at Ridge School which she feels are overcrowded, and Willard and Somerville Schools have petitioned for additional space to be added to those schools because classrooms are full. 

Ms. Giordano said that Village Councilmembers must consider how these children will get to school and the fact that the classes at Ridge School are full at the moment.  Dr. Fishbein, Superintendent of Schools, said in 2012 that the grammar schools in Ridgewood are full, and all day kindergarten is not possible due to lack of space.  She said that more and more children are being added to a system that is overburdened, and the density situation is getting out of hand. 

Anne Loving, 342 South Irving Street, attended last evening’s presentation regarding the parking garage.  She recalled that Councilwoman Hauck spoke about snow removal at the facility, and she asked if there would be room to accommodate a full size snow plow.  She wondered where the snow would be placed. She pointed out that snow will blow in through large open windows shown on the plan, and areas of the structure may ice over.  Ms. Loving agreed with Councilman Pucciarelli that too much effort is being made to disguise the fact that this is a parking garage.  She hopes they will be looking for a compromise between a totally ugly structure and something ridiculous.  

Ms. Loving recalled that one of the finalists spoke about cost overruns and noted that their change orders are much lower than the national average.  She said that although this candidate presented a plan that was more expensive than the others, it is important to consider not only the price of the architect, but the price of the entire project.  Ms. Loving questioned the cost of the upcoming non-binding referendum on the parking garage.  Ms. Mailander, the Village Clerk, said that the question is simply added to the ballot and there are no additional costs.

Phil Dolce, 625 Kingsbridge Lane, said that the development of Habernickel Park is an excellent example of park planning.  He reminded everyone that nothing was done at this property until studies were completed, including a safety study of Hillcrest Road.  A master plan was developed by an outside firm, and environmental and ecological concerns were taken into consideration before anything was done.  A balance was struck between active and passive use of the park, and there was a recommendation from a member of the Open Space Committee that most of the property remain passive.  Mr. Dolce said that they need to apply lessons learned from Habernickel Park to the development of the Schedler property.  He asked that the Village Council consider a safety study, development of a Master Plan and consideration of prior suggestions regarding athletic fields.  Mr. Dolce recommended a side-by-side comparison of the Habernickel and Schedler properties so that lessons learned from Habernickel Park can be incorporated into the plan for the Schedler property.   

Jacqueline Hone, 30 Carriage Lane, said her property is to the rear of the Schedler property.  She stated that the field design of Schedler Park is dangerously close to Route 17, and she is concerned about the health, safety, and overall welfare of the community.  The surrounding area, as well as the area directly behind the Schedler property, has to be analyzed.  Ms. Hone pointed out that there are several parcels in the vicinity that are used as a wholesale commercial logging operation as well as a construction and landscaping facility.  Eighteen wheelers and large trucks enter and exit these lots and travel on Race Track Road and West Saddle River Road throughout the day.  In addition, there are more and more school and adult center buses making pick-ups and drop-offs in this area, and the roadways and sidewalks are extremely narrow.  It is difficult for two vehicles to travel on the road if there are vehicles parked on the side of the street.  Ms. Hone is concerned for the safety of the children who may be walking or biking to the park using the overpass.  She pointed out that this area is also occupied by the Park and Ride which brings thousands of commuters, buses, and transients which is another safety concern.  

Ms. Hone stated that the proposed tree cutting will expose the neighborhood to air and noise pollution.    The plan does call for some trees, but not nearly enough for a buffer that would protect children and others on the field from trucks, buses, and cars travelling through the Route 17 corridor at high speeds.  She questioned what would stop a truck or car from careening into the field.  Ms. Hone said it will take ten to fifteen years before the trees would grow large enough to be considered a buffer.  She said a traffic study, along with a safety and noise abatement study, should be the top priority at the moment.  After the studies are complete, a determination can be made relative to an adequate buffer for the area. 

Jim Griffith, 159 South Irving Street, stated that Ridgewood only has 60% of the land required to support athletic facilities, due to its early settlement.  The Open Space Program gave the Village a chance to acquire property as it became available.  He noted that references have been made to other space that is available for baseball fields, but he has lived in Ridgewood for fifty years and, to his knowledge, other spaces are sadly lacking.  Ridgewood is a family town and children in the Village are brought up with baseball.  Mr. Griffith said that he wants to make sure that this tradition will continue. 

Scott Muller, 118 John Street, applauded the Open Space Committee and the Village Council for their efforts to move forward with the Schedler property.  He said that there are high school students playing baseball at Somerville School who run into screens to catch a fly ball, because the fields are too small.  Unfortunately, a 60/90 field was lost at Benjamin Franklin and there are no substitutes except a field of the same size.  Mr. Muller said he was sure no parents would expect their children to cross Route 17 on foot or by bike to access a field at the Schedler property.  He added that he supports this plan for the field, as well as the walking paths that are part of the plan. 

3.              DISCUSSION

                  a.)             RSBA Donation to Improve Citizens Park Lower Field

Ms. Sonenfeld stated that the RSBA has offered to donate $13,155, to fix the lower field at Citizens Park.  This includes improvements to the infield mound and batter’s box, a spray irrigation system, removal of the existing infield turf, and installation of new infield clay, etc.  Ms. Sonenfeld explained that the donation requires approval by the Village Council because it is larger than $5,000.  It will not be possible to complete all of the improvements at this time, due to the water restrictions, but it was decided to go forward and accept the donation. 

Councilman Sedon thanked the RSBA for helping out with the fields in the Village, and he said that he understands the implications involved relative to the Stage Four water restrictions.  Councilman Pucciarelli commented that the fields haven’t changed since he coached his son, who is now thirty-two years old.  He added that the gift was much appreciated.   

                  b.)            Bergen County Open Space Trust Fund – Municipal Grant for Schedler Field

Ms. Sonenfeld explained that this resolution would endorse the application to the Bergen County Open Space Trust Fund Grant for park development at the Schedler property.  The grant is for $100,000 with a $100,000 match by the Village.  This would be considered Phase One of the park development and would include the capping of a well; removal of selective trees and stumps; demolition of the garage and shed; and other preparatory work.  She recommended that the Village Council endorse the grant that has been submitted to Bergen County.

Councilman Sedon noted that the deadline for the grant was September 3^rd which has passed, and he asked if the grant was submitted.  Ms. Sonenfeld said the grant was submitted on September 2^nd or 3^rd.  Upon questioning by Councilman Sedon, Ms. Sonenfeld said that she had considered applying for the grant about two weeks ago.  Councilman Sedon thought it was odd that there was no prior discussion relative to the grant before the deadline.  He said that the Council should have been notified about the grant.  Ms. Sonenfeld explained that applying for the grant doesn’t mean the grant has to be accepted, and she decided to go forward with the application. 

                  c.)             Bergen County Historic Grant for Schedler House

Ms. Sonenfeld said that this item has been on the agenda for several weeks.  The thinking is that if 501c3 status was granted, there could be a resolution from the Village Council endorsing the grant; however, the 501c3 status has not been received.  Therefore, there is no resolution to provide.

4.              MOTION TO SUSPEND REGULAR PUBLIC MEETING AND CONVENE SPECIAL WORK SESSION

At 8:15 P.M., upon motion by Councilman Pucciarelli, seconded by Councilwoman Hauck and carried by a unanimous voice vote, the Village Council suspended the Work Session.  

At 8:21 P.M., upon motion by Councilman Pucciarelli, seconded by Councilman Sedon and carried by a unanimous voice vote, the Work Session was reconvened.

5.              DISCUSSION

                a.              Parking

1.)            North Walnut Redevelopment Zone

Mayor Aronsohn stated that a Request for Proposal (RFP) was issued for the property at North Walnut Street and Franklin Avenue, which is the municipal lot adjacent to the Town Garage.  One finalist has been selected; however, Mayor Aronsohn noted that because this is a re-development process, it can be halted at any time if it was decided to move in a different direction.  The Village Council is considering going forward with Kensington, which is an assisted living facility.  After hearing several presentations by Kensington, MW Financial was hired to prepare a financial analysis to explore a Payment in Lieu of Taxes (PILOT) as well as other things.  This analysis is on-going and Village officials have entered into negotiations with Kensington which now include discussions with the Chamber of Commerce concerning the importance of parking in Ridgewood.  When discussions with the Chamber of Commerce and the financial analysis are complete, the latest proposal will be given to the Councilmembers who will decide whether or not to move forward.  Mayor Aronsohn expects to have most of the necessary information by next week.

Councilman Pucciarelli referred to the RFP which indicates that the developer must provide the Village with at least one hundred incremental parking spaces.  This is more parking spaces than presently exist, and more parking than is required by the applicant in this zone.  Mayor Aronsohn explained that there is a requirement in the RFP for a parking garage that would be given to the Village upon completion, and would net one hundred additional spaces.  Any entity that is interested in redeveloping this area must agree to the environmental clean-up which is estimated to be between $800,000 and $1,000,000.  Mayor Aronsohn reiterated that they are still in negotiations and hope to have information available to share with both the public and the Village Council within the next week. 

Ms. Sonenfeld stated that the purchase of the Town Garage is another part of the deal.  Mayor Aronsohn said that he is optimistic about the potential environmental clean-up of the area, the construction of another garage for the Village, in addition to an attractive building that will provide an important use and annual income for the Village.

2.)            Award Contract for Professional Architectural/Engineering Services for Hudson Street Parking Lot

Ms. Sonenfeld introduced Bob Rooney and Christopher Rutishauser of the Parking Steering Committee.  She said that last night, there was a presentation to the Village Council and the public by the four finalists who are bidding to provide architectural and engineering services for a potential parking garage.  All four finalists were credible, had experience, and made very good presentations.  Ms. Sonenfeld said that going into the meeting, the Parking Steering Committee had a preference for two of the four candidates.  The Committee felt it was important to gauge the reactions of the public and the Village Councilmembers, and they continue to go back and forth between two of the four presenters.  The two vendors being given serious consideration are Timothy Haahs & Associates and Desman Design Management.  These vendors offer the lowest cost, and the Steering Committee was impressed by the quality of their presentation and their proposals.  Both companies understand the schedule requirements, have solid experience in building parking garages, and are aware of the importance of aesthetics.  Both have selected Maser Associates as their subcontractor for traffic analysis, and they are similar in the number of parking spaces they will fit into the available space.  Haas has indicated between 370 and 380 spaces, and Desman indicated a minimum of 300 spaces.

Ms. Sonenfeld stated that last night, the Steering Committee became more familiar with the project team from Haas, because the project lead actually made the presentation.  The marketing team from headquarters presented for Desman Design Management.  Ms. Sonenfeld said that after reviewing all the numbers involved, both vendors are only different by $10,000 to $15,000 which is not significant and should not be a factor in the judgment process.  References were checked for both vendors and came back as very positive.

Mayor Aronsohn reminded everyone of the non-binding public referendum relative to the construction of a parking garage on the Hudson Street parking lot scheduled for November 3^rd.  In order to provide relevant information leading up to the referendum, the Village will hire an architectural firm.  An informal decision will be made tonight, followed by a formal decision next week.  Renderings from this firm will be available in early October along with a series of public meetings.  The meetings will include comments and input from the public, as well as the Historic Preservation Commission, the Planning Board, and members of the Village Council.  Information relative to the funding of the project will also be provided. 

Mayor Aronsohn agreed that the four finalists are all excellent and understood the concerns about aesthetics, safety, cost, and the need for as many parking spaces as possible.  He asked for comments from Councilmembers.  Councilman Sedon said he thought that Timothy Haahs & Associates seemed to grasp the importance of not having the structure appear to look too much like a parking structure, but not to look like Disney World either.  They presented several examples which were similar to existing structures in the downtown area.  Councilman Sedon thought that Desman focused on the bones of the structure relative to fire walls and the importance of leaving some of the walls open.  He noted an interesting design showing ramps outside of the building.  He added that some designs showed space between the shops on Hudson Street, which would maintain the existing easement outside of the garage.  This would open the possibility for some retail on Broad Street if people stop using cars in lieu of mass transit in the future.  He agreed that the cost was close between these two finalists.

Councilman Pucciarelli stated that all four candidates provided useful information, along with creativity and professionalism.  They had a clear understanding of Village zoning requirements and noted that an open garage negates the need for an expensive ventilation and fire suppression system.  All of the candidates were convincing in their arguments that both the engineering and architectural drawings could be built as submitted.  They all went with the contextual model in keeping with designs that exist in Ridgewood, and did not go too far to disguise that fact that the structure is a parking garage.  Councilman Pucciarelli said that all of the vendors realized they would have to go before the Planning Board and the Historic Preservation Commission, as well as the Village Council, in a public forum and he is pleased that everyone will have the opportunity to be part of the process as it moves forward.  He agreed with the Mayor and Councilman Sedon that Haahs and Desman gave the best presentations of the four candidates.

Councilwoman Hauck said the presentation last night was an opportunity for her to evaluate some points that she had not considered previously.  She said that she clearly prefers Desman Associates because they have the best understanding of the Village and articulated the feeling that is present in downtown Ridgewood.  Desman said that Ridgewood has “proud corners” and they focused on “humane scale” meaning that they will attempt to make the structure less imposing.  They spoke about civic opportunity which focuses on the residents of the Village, and not just architecture.  Councilwoman Hauck was impressed that all four candidates mentioned safety, and after some discussion agreed that an open structure is preferable.  The problems with an open structure and negative weather conditions could be addressed through the use of smaller windows.  Councilwoman Hauck said that she would be happy with any of the candidates, but does prefer Desman.

Ms. Mailander noted that Councilwoman Knudsen joined the meeting at 8:37 P.M., and Mayor Aronsohn gave an overview of the discussion to bring her up to speed.  Councilwoman Knudsen said she agrees with Councilwoman Hauck.  She added that all of the candidates understood the necessity of aesthetics in the Village, and the need to preserve the pedestrian feel, and to blend the scale of the structure with the surrounding and adjacent buildings.  She preferred Desman Associates because they gave details relative to change order rates, cost overruns, and potential acceleration of the cost of this project due to errors and omissions.  They have to decide whether it is prudent to select a vendor that is less costly or is it better to go with something that is more expensive, but will ensure that their cost overruns are significantly lower than the nationwide rate.  Councilwoman Knudsen stated that the presentation by Desman was superb and they understand the importance of a seamless integration of a significantly large structure.  She reiterated the importance of cost overruns, and errors and omissions were extremely important to her.

Mayor Aronsohn said that Desman is a local team and it is clear from their experience and presentation that they know Ridgewood.  This is very important in terms of expectations, timing, aesthetics, costs, and cost overruns.  

Councilman Pucciarelli said that he was impressed that Desman stressed parking efficiency, and how cars would be located within the structure.  They gave details as to how the parking setup could be done differently if a cantilever or an overhang were used near the street or over the right of way.  Councilman Sedon indicated his agreement noting that the Desman presentation stressed efficiency.  He said they looked at different issues, including traffic circulation throughout the building. 

Mayor Aronsohn asked Christopher Rutishauser, Village Engineer, for information on cost overruns and change orders.  Mr. Rutishauser stated that change orders can be an ugly side of construction, and are generated from several different partners in a project.  They can be owner generated, such as a decision to change a light fixture made by the owner.  SNX Architects and Engineers had a good track record relative to change orders, but they didn’t specify whether they are owner generated, contractor generated or designer generated.  A contractor can request a change order because he feels that the bid documents may be missing information.  This would be followed by a discussion with the design professional, either Haahs or Desman, to determine whether their design documents are adequate.  A change order is necessary if something is inadequate or has been omitted.  Mr. Rutishauser outlined other change orders that can result from environmental conditions such as a price increase in the cost of a critical component or construction material, which is outside of the control of the Village.  Ms. Sonenfeld pointed out that one company’s rates may look lower because their business model indicates that owner change orders aren’t included in their equations. 

Councilman Pucciarelli noted that all of the candidates have built a variety of garages, including airport garages and municipal garages.  Councilwoman Hauck said that the category of variables was included in their written information, and one had an in-house cost estimator.  She agreed that they all have projects nearby, which demonstrates that any one of them could handle the needs of Ridgewood.  Councilwoman Knudsen commented that Desman is a hometown group that feels the essence of Ridgewood.

Ms. Sonenfeld said that the result of an excellent RFP is demonstrated by the quality of the candidates who responded, and she thanked Mr. Rutishauser and Mr. Rooney for the excellent preparation of the RFP.  She also thanked Mr. Rooney for keeping everyone on track.  Mayor Aronsohn said that this was a very demanding RFP, and he commended the candidates for their time in addition to their thorough presentations.  Ms. Sonenfeld said she would prepare the resolution for Desman Design Management based on the Village Council’s unanimous agreement that Desman Design Management is their first choice.

b.              Budget

                                    1.)            2015 Budget Amendment – Firefighters Grant Program

Ms. Sonenfeld stated that this is a budget amendment for the Firefighters Grant that they worked on two months ago.  This is an accounting entry to incorporate the 10% that the Village is contributing to the grant. 

                                    2.)            Award of Contract – Accounting & Auditing Services

Ms. Sonenfeld said that the Council has spoken about the need for a general accounting firm since last year.  The Village is working with an audit firm, and the audit will be out soon.  This document will look very different from any audit in the past few years.  There have been discussions relative to the possibility of the Auditor contracting with the Village to start the process of cash control in a couple of areas.  They hope to begin with Parks and Recreation because of the remote nature of many cash transactions; the Building Department due to the amount of the incoming payments, and the Village Clerk’s office due to business transactions that take place at the front desk.  The contract is with Nisivoccia, and is not to exceed $20,000; however, she doesn’t expect the cost to go above $18,000.  This may allow them to add another department.  Ms. Mailander will send out the required “Pay to Play” forms to Nisivoccia. 

                                    3.)            Surplus of Automatic External Defibrillators

Ms. Sonenfeld stated that this resolution will declare three old Automatic External Defibrillators (“AEDs”) as surplus property.  They will attempt to get trade-in value when new AEDs are purchased.  Councilwoman Hauck questioned the life span of the AED.  Ms. Sonenfeld wasn’t sure, but said that EMS Chief Brian Pullman indicated these defibrillators were too old to use.  She will get this information to Councilwoman Hauck.

4.)        Award Contract Under State Contract – Taser Conducted Energy Devices

Ms. Sonenfeld stated that resolution allows for the purchase of eight additional Tasers for the Police Department.  She referred to an incident several weeks ago where the police were called, and an individual came running at them.  This was the first time a Taser had been used by Ridgewood Police and she congratulated the Police for displaying restraint resulting from great training.  There have been three incidents this year that could have ended tragically, and Ms. Sonenfeld was happy to report that the police acted with restraint. 

5.)        Award Contract – Pavement Saw

Ms. Sonenfeld explained that this resolution is for an award of bid for a pavement saw and trailer for the Water Utility to the lowest responsible bidder.

6.)            Award Contract – Compact Excavator

Ms. Sonenfeld stated that resolution will award the bid for a compact excavator.  Six bids were picked up resulting in four responses, and the lowest responsible bidder is Bobcat of North Jersey.

7.)            Award Contract - Parts Contracts

This has been removed from tonight’s agenda. 

8.)            Award Contract Under State Contract – SCADA System Chlorine

Ms. Sonenfeld explained that is an award of bid to purchase chlorine analyzers using a State Contract vendor.  This allows for the monitoring of chlorine in the water.

                                    9.)            Award Contract – Pickup, Removal and Hauling of Leaves

Ms. Sonenfeld stated that this is part of the annual leaf bid.  She pointed out that Downes, who was the lowest bidder last year, did not come in as the lowest bidder this year.  They have a bidder who would charge the same as Downes charged last year, and she is recommending an award of bid to Jersey Mulch Products.  Ms. Sonenfeld explained that using contractors allows the staff to spend more time in the remaining three sections of the Village.  The cost of the rakers has been added in.

                                    10.)         Award Contract – Cold Water Meter and Accessories

Ms. Sonenfeld said that the Village has almost completed the replacement of the meters with about 200 to go.  This is an award of contract that provides the supplies to maintain the new meters and the funds come from the Water Utility Capital Budget. 

                                    11.)         Award of Emergency Contract – Repair to Mountain Well – J. Fletcher                                                          Creamer

Ms. Sonenfeld stated that this is the emergency installation of piping and fire hydrant assembly at the Mountain Well in order to achieve the 4-log treatment certification.  This bid is awarded to Fletcher Creamer, and is a requirement of the Environmental Protection Agency (EPA).

12.)         Award of Emergency Contract – Repair to Mountain Well – HD Waterworks Supply

This resolution will provide the parts necessary for the emergency installation of piping and fire hydrant assembly at the Mountain Well facility. 

13.)         Award Emergency Contract – Repair to Water Pollution Control System

Ms. Sonenfeld stated that there were vagrants living at the Water Pollution Control Facility, along with a total of $400 in thefts.  This is a safety issue for the staff which involved Glen Rock Police.  This award provides for repairs to the fencing and the gate.  Ms. Sonenfeld commented that cameras will be necessary in the future.  

                                    14.)         Award Emergency Contract- Site Level Gauge System

Ms. Sonenfeld explained that an employee at the Water Pollution Control Facility fell while checking the sludge storage tank level.  Even though the employee refused medical attention, this is not the correct procedure and a level indicator was obtained from Applied Analytics in the amount of $1,945.13 which will monitor sludge depth readings. 

15.)         Award Emergency Contract – Controller for Emergency Generator 

Ms. Sonenfeld reported on a power failure on August 31^st at the Bellair Pump Station which is part of the Water Pollution Control Facility.  The power was restored in time to avoid untreated sewage seeping into the water.  The cause of the power outage was a corroded circuit board and the emergency work was performed, resulting in the emergency funding request. 

                                    16.)         Authorize Change Order – Hydraulic Modeling Project

Ms. Sonenfeld recalled the award of contract for the creation and calibration of a hydraulic model for water distribution to Hatch Mott MacDonald (HMM).  The model is 95% complete, and Rich Calbi, Director of Ridgewood Water, is now working on potentially larger installations with United Water, Hawthorne Water, and a new interconnection with Passaic Valley Water.  This requires additional hydraulic modeling analysis to evaluate the feasibility of taking on these additional installations.  The new source will provide the Village with increased capacity, and is the beginning of the possibility for new major infrastructure improvements that will make it possible to take certain parts of the system offline and provide backup.  Ms. Sonenfeld pointed out that this cost is included in the budget, and provides additional analysis not to exceed $30,000 to HMM.

Councilman Sedon said that he appreciates Mr. Calbi’s work ethic and the work he is doing for Ridgewood Water and Operations. 

                                    17.)         Award Contract – Operation and Maintenance of Dumpster Pad

Ms. Sonenfeld explained that this resolution concerns the operation and maintenance of the Chestnut Street dumpster pad.  This pad had been problematic for some time and there have been issues that should have been addressed by the restaurants in the area.  These issues have not been addressed and the Village has been threatened with fines by the County.  Mr. Rutishauser considered privatizing or outsourcing the pad and one bid has been received which Ms. Sonenfeld is recommending.  The Village will receive $1,260.00 annually for the right to operate the pad, and each of the restaurants will have to work with ConQuest Construction Corp.   

18.)         Award Contract – Laboratory Analysis Services

Ms. Sonenfeld reported that this is a bid for laboratory analysis services for the Water Pollution Control Facility and Graydon Pool.  Ridgewood has created its own plans and specifications, therefore it falls under Title 59.  The sole bidder is the current bidder and the price remains the same as the price in 2011.  This is a two-year bid with an option for the second year with the consent of both parties, and it will be budgeted in the 2016 budget.  

19.)         Award Contract – Furnishing & Delivering of Sodium Bisulfite Solution & Sodium Hypochlorite Solution

Ms. Sonenfeld stated that this is an award of a bid for the provision of sodium bisulfite solution and sodium hypochlorite solution for use in wastewater at the Water Pollution Control Facility.  This could not be awarded to the lowest bidder because the correct forms were not used.  

                                    20.)         Award of Contract – Rehabilitation and Cleaning of Anaerobic Digesters

Ms. Sonenfeld said that this resolution would award professional services for the rehabilitation and cleaning of anaerobic digesters at the Water Pollution Control Facility.  Four proposals were received, with the lowest being for $78,740.00 from Suburban Consulting, Inc.  

                                    21.)         Award Contract Under State Contract – Dell Electronic Equipment

Ms. Sonenfeld explained that this award is to replace and upgrade personal computers for water and IT and is contained in the 2015 Capital Budget. 

                                    22.)         Capital Ordinance – Building Repairs to Traffic & Signal Building

Ms. Sonenfeld recalled that a partial award was made for repairs to the Traffic and Signal building.  Funds have been located in the general capital fund balance to complete the remaining building repairs. 

                                    23.)         Award of Contract – Rehabilitation of Aqueduct Water Storage Tanks

Ms. Sonenfeld said that this is an award of contract for engineering services for the Aqueduct water storage tanks.  Hatch Mott MacDonald will prepare the contract documents for public bidding on the interior and exterior tank repainting, and the modifications to meet New Jersey requirements.  They will provide engineering services during the bidding period, and will provide daily reports during the construction period.  Ms. Sonenfeld noted that this is important in terms of EPA compliance.  

                  c.              Policy

                                    1.)            Gypsy Pond Area Stream Corridor Cleaning Program

Ms. Sonenfeld stated that the Ridgewood Wildscape Association is offering to sponsor a clean-up of Gypsy Pond on Sunday, October 4^th, between 1:00 P.M. and 3:00 P.M.  This is the ninth year they have been doing this type of work.  The Village provides some of the protective equipment, rakes, etc. which is funded by the New Jersey Department of Environmental Protection (NJDEP).  This resolution will support this event.   

Councilman Sedon thanked the Ridgewood Wildscape Association for their wonderful efforts to clean up areas of the Village where it is sorely needed. 

                                    2.)            Tyler Clementi Foundation’s Day 1 Campaign

Ms. Sonenfeld explained that this is a resolution to recognize, adopt, and promote the Tyler Clementi Foundation’s Day 1 Campaign which seeks to promote safe, respectful, and inclusive environments for homes, schools, campuses and churches in the digital world for LGBT youth and their allies. 

Mayor Aronsohn stated that at the last Civility Round Table discussion, Joe and Jane Clementi made a presentation on this new initiative.  The Day 1 Campaign is premised on the idea that leaders in schools, houses of worship, and businesses should set the tone and expectations from Day 1 that bullying, disrespect, and bad behavior will not be tolerated.  Joe and Jane Clementi will be present next week when this resolution is read and Mayor Aronsohn has reached out to Dan Fishbein, the Superintendent of Ridgewood Schools, and the Board of Education about this campaign.  He hopes to use Ridgewood as a way to get this initiative off the ground. 

                                    3.)            Civil Service Classified Appointments

Ms. Sonenfeld stated that this is a rewrite of Chapter 64-8 of the Village Code, which pertains to Civil Service, and only relates to Civil Service classified positions.  This is an attempt to take an ordinance that has become obsolete and move it forward.  The ordinance presently states that appointments to newly created positions, or new employees that are appointed to Civil Service classified positions, will always be brought in at the lowest salary, but on a case by case basis.  Any extra qualifications and experience will be exceptions requiring the approval of the Village Manager.  This is for budgeted positions only, and Ms. Sonenfeld stressed that she must seek approval of the Village Council if the position is not budgeted. 

Councilman Pucciarelli stated that this change is good, and would allow discretion on a case by case basis, which is consistent with good management.  Flexibility is sometimes required to get the best person available to fill the position, and the existing ordinance requiring bringing employees in at the lowest salary in a range might eliminate desirable candidates.

Councilwoman Knudsen said she has concerns because the Village Council has an obligation to the taxpayers, including keeping initial salaries low.  This is not a private sector workplace, and someone could be hired at a much higher rate, meaning that the cost to the taxpayers is actually much greater because the Village is absorbing the cost of pensions, among other things.  Councilwoman Knudsen indicated that she has a problem with the impact of the accelerated higher salaries.

Ms. Sonenfeld noted that contract negotiations with the police are currently underway, and any hiring done by the Village will fall under a new contract.  She explained that the first six months of a police officer’s employment is spent in training and they are being paid.  These police officers continue to be in training for the following three months, meaning that for nine months the municipality is paying for an inexperienced police officer, when it could be saving money by hiring a police officer who may have the experience of a Step two or Step three officer.  Ms. Sonenfeld suggested that there be a requirement to report this type of hiring to the Village Council.  Councilwoman Knudsen agreed, stating that this would allow for checks and balances. 

Councilwoman Knudsen asked for an example of a non-public safety position that would be covered.  Ms. Sonenfeld said that there was recently an issue in the Water Department where they needed to hire someone with several licenses.  The market price for an employee with these credentials had increased and this individual could not be hired at the lowest level.  Councilwoman Knudsen said that the system of checks and balances seems to achieve a compromise that she would be comfortable with.   

Councilman Sedon agreed with Councilwoman Knudsen, and said it would be beneficial for the Village Council to have some input as to why an individual is being hired for a higher salary than dictated in the salary range.  Councilman Pucciarelli said that it is good to include this control.

Councilwoman Knudsen asked if there is something specific to indicate that this is for classified Civil Service appointments only.  Ms. Sonenfeld stated that this is specified as Civil Service classified in the ordinance itself.  Ms. Sonenfeld stated that the ordinance will be amended per the discussion.

4.)            Holiday Displays

Ms. Sonenfeld explained that based on last year’s experience, they are increasing the areas for holiday displays to the west, by the entry path at Memorial Park at Van Neste Square.  This ordinance will provide more opportunity for holiday displays; however, electrical power demand can’t be greater than 110 volts and 20 amps.  There will be an application permit fee of $50 which doesn’t come close to covering the cost to the Village.  These expenses include inspections by the Engineering Department and the electricity.  Ms. Sonenfeld said they may want to revisit the permit fee next year.  Mr. Rogers said that the ordinance must contain specific setback distances from the curb where the walkway meets the sidewalk.  He will confirm these distances with Mr. Rutishauser. 

                  d.              Operations

                                    1.)            Stop Sign at Stevens Avenue & Laurel Road

Ms. Sonenfeld stated that this ordinance recommends a stop sign at Stevens Avenue and Laurel Road.  The location had been prepared for a stop sign; however; it was never completed. 

                                    2.)            Stop Sign at Morningside & Hamilton

Ms. Sonenfeld said that in this case, the existing yield sign will be replaced with a stop sign to eliminate ambiguity at the intersection. Councilman Sedon noted that the Citizens Safety Advisory Committee is recommending that all yield signs be changed to stop signs because yield is only a suggestion to stop, and a driver may not heed the suggestion.  He explained that a stop sign carries more authority. 

                                    3.)            Proposed Encroachment Agreement – 2 Godwin Avenue

Ms. Sonenfeld indicated that Mr. Rutishauser is recommending the approval of this Encroachment Agreement for Smoked, the restaurant located at 2 Godwin Avenue.  Several gooseneck light fixtures above the business sign minimally encroach into the Village right-of-way by twenty-six inches. 

                                    4.)            Proposed Encroachment Agreement – 453 East Glen

Ms. Sonenfeld stated that this proposed Encroachment Agreement is not recommended for approval in its present form.  The property owners have a retaining wall and sprinklers located in the public right-of-way.  They have submitted an encroachment agreement; however; Mr. Rutishauser has recommended against approval because the agreement deletes part of the standard Village form.  The form submitted by the property owners states that the encroachment should be allowed to remain if more than 50% of the building were destroyed.  Ms. Sonenfeld suggested advising the property owners that this agreement will not be approved unless they use the customary language.  

Mr. Rutishauser said that the standard agreement was sent to the property owners and their attorney removed a portion of the language.  He is asking the Village Council if they want to approve the amended agreement, or to continue to use the standard agreement that is traditionally used in these situations.  After some discussion, the Village Councilmembers indicated agreement with Mr. Rutishauser to use the standard Village agreement.

                                    5.)            BF Middle School Drop-Off – No Left Turn

Ms. Sonenfeld recalled that they have worked with the Board of Education on this prohibition of left turns from the driveway at Benjamin Franklin Middle School to prevent traffic from exiting the school onto North Van Dien Avenue.  Dr. Dan Fishbein, Superintendent of Schools, supports this ordinance which improves traffic flow and safety because there is a designated drop-off area.  Upon questioning by Councilman Sedon relative to the anti-U turn ordinance, Mr. Rutishauser stated that North Van Dien Avenue has not specifically been named in the anti-U turn ordinance.  Councilman Pucciarelli said that the situation will have to be monitored once the turn-around is in use.  Councilman Sedon indicated that he is in favor of the ordinance because the intersection at North Van Dien Avenue and East Glen Avenue gets very busy in the morning, and a sign prohibiting left hand turns into traffic is necessary.  Mr. Rutishauser reiterated that the area will be monitored by traffic safety officers, and he will ask for input from the crossing guards. 

                                    6.)            Title 59 – Traffic Signal Changes

Ms. Sonenfeld said that this is a collaboration between Christopher Rutishauser, Village Engineer; Tom Gorman, High School Principal; and Police Sergeant Jay Chuck, in an attempt to improve traffic flow at the High School driveways during the morning student inflow.  This Title 59 resolution will memorialize the work done in conjunction with the Board of Education and the Police Department.  Mr. Rutishauser indicated that the signal timing has not been changed as of yet because they have to install the signs.  There has been litigation because of accidents at this intersection, which definitely needs this upgrade.

4.              REVIEW OF SEPTEMBER 16, 2015 PUBLIC MEETING AGENDA

Ms. Mailander stated that next week there would be three proclamations including Fire Prevention Week; Gold Star Mother’s Day, and National Breast Cancer Awareness Week.  There is a resolution for the Tyler Clementi Foundation’s Day 1 Campaign.  There is a Certificate of Recognition for the 2015 U.S. National Taekwondo Championship Team.

Ordinances for introduction include:  Capital Ordinance for Building Repairs to the Traffic and Signal Building; Holiday Displays and Fee Ordinance for Holiday Displays; Amend Chapter 165 for Prohibited Turns at Intersections; Amend Chapter 265 for Stop Intersections; Amend Chapter 64 for Personnel Policies for Appointments; No Left Turn for BF School Drop-Off; Establishing a Stop Sign at Stevens Avenue and Laurel Road; and Establishing a Stop Sign at Morningside Road and Hamilton Road.

The scheduled Public Hearings include:  Amend Chapter 190 – Land Use and Development to Establish AH-2 Zone District; Establish a B-3-R Zone District; Establish C-R Zone District; Establish a C Zone District; Amend Chapter 190 – Land Use and Development to Amend Various Sections – Multiple Zone District and General Affordable Housing Regulations; Vehicles and Traffic for 15 Minute Parking Meter; Capital Ordinance for Construction of Handicapped Ramp at Graydon Pool Parking Lot; Amend Chapter 249 for Street and Sidewalks for Barricades; Amend Chapter 145 to Establish Deposit Fees for Use of Barricades; Establish Policy for Maintenance of Tree Wells; and, Amend Chapter 265 – Vehicles and Traffic – U-Turn Prohibition and Parking restrictions at Willard School.

Resolutions include:  2015 Budget Amendment for Firefighters Grant Program; Declaring Property Surplus - AEDs; Award Contract for Professional Architectural/Engineering Services for Hudson Street Parking Lot; Award Contract under State Contract for SCADA System Chlorine Analyzers; Award Contract for Dell Electronic Equipment; Award Contract Under State Contract for Taser Conducted Energy Devices; Award Contract for Pavement Saw; Award Contract for Compact Excavator; Award Contract for Pickup, Removal and Hauling of Leaves; Award Contract for Cold Water Meters and Accessories; Award Emergency Contract for Repair to Mountain Well - Installation of Piping and Fire Hydrant Assembly; Award Emergency Contract for Repair to Mountain Well for Parts for Piping and Fire Hydrant Assembly; Award Emergency Contract for Repair to Water Pollution Control Facility Fencing; Title 59 Approval and Award of Contract for the Operation and Maintenance of Dumpster Pad at Chestnut Street; Title 59 Approval and Award of Contract for Laboratory Analysis Services for Water Pollution Control Facility and Graydon Pool; Award Contract Furnishing and Delivering of Sodium Bisulfite Solution and Sodium Hypochlorite Solution for Water Pollution Control; Title 59 Approval and Award of Contract for Professional Services for Rehabilitating and Cleaning of Anaerobic Digesters for Water Pollution Control Facility; Award Professional Services Contract for Rehabilitation of Aqueduct Water Storage Tanks; Award Emergency Contract for Controller for Emergency Generator; Authorize Change Order for Hydraulic Modeling Project; Approve Gypsy Pond Stream Corridor Cleaning Program; Award Emergency Contract-Site Level Gauge System; Proposed Encroachment Agreement for 2 Godwin Avenue; Title 59 Approval for Traffic Signal Changes East Ridgewood Avenue and North Van Dien Avenue; Award Contract for Tank Level Indicator for Sludge Storage Tank; and Award Extraordinary and Unspecifiable Contract for Repair of Circuit Board at Bellair Pump Station.  

5.              MANAGER’S REPORT

Ms. Sonenfeld reported on Stage Four Water Restrictions and said that restrictions and enforcement are working.  In August 10.2 million gallons of water per day were used through Ridgewood Water.  On September 1^st the amount increased to 11.7 million gallons of water per day; however; the amount now is running at 8.2 million gallons of water per day.  She noted that improvement is needed on the enforcement.  Yesterday, twenty-two summonses were issued, and more people have been deputized to issue summonses.  Ms. Sonenfeld congratulated Glen Rock Mayor, John van Keuren, who has done a wonderful job promoting water conservation through robo calls.  She noted that Ridgewood cannot enforce water restrictions in the other three municipalities, and having a neighbor like Glen Rock is helpful. 

Ms. Sonenfeld stated that street signs continue to disappear, however; twenty-three signs have been returned.  She reminded everyone that anyone found with a sign will be prosecuted.  It costs several hundred dollars to install a new sign and she pointed out that this is also a safety issue. 

Ms. Sonenfeld said that they are working on the final draft of the leaf flyer.  Last year, it was determined that no dates for leaf pick-up would be put into the Village calendar, and flyers will be mailed to Village households by the end of the month.  A meeting will be scheduled for all employees who deal with leaves to review the process, and to determine whether improvements can be made in the area of customer service.

Ms. Sonenfeld referred to the Municipal Parking Lot, for the Village Hall and the Library, reporting on a meeting that took place on August 24^th with representatives from the Library, Village Hall, Parks and Recreation, sports programs, and Village-run programs.  Recommendations were made, and an ordinance will be drafted noting a four-hour parking limit in the lot from 6:00 A.M. to 5:00 P.M., but not at night.  Village and Library employees are exempt from the regulations, and they must display stickers on their cars which will allow them to park anywhere.  The first five rows at Village Hall will be designated spaces for visitors, with several designated spots for Library visitors.  Ms. Sonenfeld said there will be several strongly worded signs for visiting sports teams, requiring them to park somewhere else.  

Ms. Sonenfeld announced that parking on Maple Avenue will be extended from one hour to two hours which should help with events at the Library and Village Hall.  All parties will try to collaborate the timing of events between Parks and Recreation and the Library.  There are two prime parking spaces just outside Village Hall near the handicapped parking that will be designated as one hour only.  The Library is designating two spots for half an hour only.

Ms. Sonenfeld stated that the Graydon South lot will be referred to as Veteran’s Field Lot, and Graydon North will now be referred to as the Graydon Lot.  They will consider making the other lots more appealing by means of better lighting and paving.  She recommended monitoring the situation and modifying it as needed. 

Councilwoman Hauck said that these are excellent suggestions that will address the situation, which is a work in progress.  She is interested to learn whether the recommendations of the ten people involved will make a difference.  She is not sure if these restrictions can be enforced, and she suggested a better coordination of activities.  A meeting is scheduled for Monday, with the Library and Recreation staff relative to the coordination of calendars.  

Ms. Sonenfeld advised writing the ordinance in order to have the signs made as quickly as possible.  Councilman Pucciarelli thanked Nancy Greene and Councilwoman Knudsen for bringing this issue to the table.  He commented that this has been a community-wide effort that has brought much needed changes.  He said that even though this may not be the answer, it is better than what exists now.

Ms. Sonenfeld stated that the RFP for the Village Footprint went out and is due back on September 24^th.  A discussion of what to do with Village properties located at 220 Chestnut Street, 561 Prospect Street, Glen Avenue, Godwin Avenue, North Maple and 33 Douglas Place were part of the budget discussions.  The RFP included recommendations on how to best utilize Village-owned buildings.     

Ms. Sonenfeld said that paving has been completed on Arcadia Road from Berkshire Road to Grove Street; Martell from dead end to Arcadia Road; Clinton Road from Godwin Avenue to West Ridgewood Avenue; Dorchester Road from South Pleasant to Delaware Avenue; Hunter Road from Midwood Road to Newcomb Road; Newcomb Road from Ellington Avenue to Berkshire Road; Robert Street from South Pleasant Avenue to Arcadia Road; and Unadilla Road from Valley View Road.  There will be a meeting next week to discuss which roads are most in need of paving to use the excess paving funds. 

Ms. Sonenfeld referred to Spatial Data Logic, which is software that has been used for a month in the Building Department.  It is performing well and more training has been scheduled.  More modules will be deployed, and she hopes that the inspectors will soon be out in the field with their iPads.

Ms. Sonenfeld reported that the Building Department Amnesty Program for lack of permits has ended.  The program yielded twenty-eight applications.  She said that Ms. Fricke has been working on 1057 Hillcrest Road.  The tenants of ten years have vacated the home, and two bids went out with no response.  Consideration is being given to a commercial presence, and there is an RFP for a commercial vendor to provide recreational and educational programs for all age groups.  Programming must be in keeping with Green Acres and bids are due on September 14^th.

Ms. Sonenfeld stated that weekly meetings continue with the Parking Steering Committee.  She stated that Mr. Rooney has put a letter together from Mayor Aronsohn to Senator O’Toole regarding the Park and Ride on Route 17, and a copy will go out to Councilmembers at the end of the week.   

Ms. Sonenfeld noted that revenues for the parking utility through August are $88,000 over last year at the same time.  Park Mobile usage continues to increase at $8,400 a month, with almost 5,600 transactions. 

Ms. Sonenfeld noted that Ridgewood has obtained a FEMA Hazard Mitigation Grant for $77,000 for a generator to provide power backup during storms and disasters.  She spoke about creosote railroad ties in Ridgewood, east of the rail road track behind McMurphy’s.  Pictures of the railroad ties were sent to New Jersey Transit, and she is waiting for them to address the issue.  Ms. Sonenfeld announced that a Community Development Block Grant of $50,000 has been received for the ramps/sidewalks for the addition to Lester Stable.  She thanked the Arts Council of Ridgewood for supplying the artwork displayed at Village Hall.

Ms. Sonenfeld announced that the next “Meet the Manager” is scheduled for Saturday, September 19^th from 9:00 A.M. to noon.  She reported on a conversation with a resident who was not happy that her street was paved in two different tones.  She said there are two-toned streets throughout the Village which can happen when PSE&G paves one half of the street, and the Village paves the other half.  Ms. Sonenfeld explained to the resident that it is Village policy not to tear up a street that is in good condition. 

Upcoming Events:  Ms. Sonenfeld said that the Village Farmer’s Market is open every Sunday and continues through November.  Portraits of twelve Village residents who were lost on 9/11 are on display at the auditorium in the Library.  There is a mass at Mount Carmel Church on September 11^th at 7:00 P.M.  Ms. Sonenfeld noted the Annual Car Show will take place on September 11^th and is dedicated to those lost on that date.  She stated that “Coffee with the Council” for new residents is scheduled for this Saturday from 10:00 A.M. to noon.  There will be a collection of household hazardous waste at Campgaw in Mahwah from 9:00 A.M. to 3:00 P.M. on September 12^th.  Jazz Fest will take place at Memorial Park at Van Neste Square this Sunday from noon to 6:00 P.M. 

6.              COMMITTEE REPORTS

Ridgewood Arts Council – Councilman Pucciarelli thanked the Arts Council for the artwork which is displayed throughout Village Hall.  The artwork has been donated by the artists to the Village and it can be used in other buildings in the Village.  He also thanked Linda Bradley who is the Chairman of the Arts Council.  Councilman Pucciarelli said that the Arts Council will meet tomorrow with staff members of the Library to plead the case for art presentation space within any Library capital campaign. 

Councilman Pucciarelli said he would only be able to attend the “Coffee with the Council” event from 10:00 A.M. to 10:30 A.M. due to a prior commitment and he apologized for the conflict.

Fields Committee – Councilwoman Hauck stated that there was a Fields Committee Meeting at 7:00 A.M. this morning.  The next meeting is October 7^th.  The revisions to the Board of Education and Village of Ridgewood Joint Fields Policy Manual were reviewed.  The word “co-sponsor” is no longer appropriate because the Village doesn’t financially sponsor any teams.  The word was changed so that it is clear who has a right to use the fields. 

Councilwoman Hauck learned that the Junior Football Leagues have been moving some of their groups from Veteran’s Field, and some of the youngest teams are playing at Maple Field and Stevens Field.  The Fields Committee endorsed the Tyler Clementi Foundation’s Day 1 Campaign.  The website is called Day 1 Campaign.com and is about people in leadership roles setting the right example and indicating clearly the type of behavior that is expected.  Councilwoman Hauck was happy to learn that everyone was signing this contract at recent Back to School events. 

Councilwoman Hauck stated that the Fields Committee is grateful for the RBSA’s gift for Citizen’s Field.  It is unfortunate that there is no water and the work may have to be postponed.      

Financial Advisory Committee – Councilwoman Hauck reported that six people were interviewed for two reappointments and two new member slots for the Financial Advisory Committee.  The interviews were conducted in compliance with resolution 14-141 which was adopted in July of 2014.  The resolution increased the number of members of the Financial Advisory Committee from seven to nine.  Councilwoman Hauck said that Robert Roche and Jimmy Yang were selected to serve on the Committee.  Evan Weitz was designated as the incoming Chairman when Nancy Johansen’s term expires. 

Health Fair – Councilwoman Hauck reported that the both the Health Department and the Recreation Department will be conducting a Health Fair as part of the Mayor’s Wellness campaign called “Good Life Ridgewood”.  There will be information around the Village shortly advertising this initiative and banners will be placed on the PSE&G pole on East Ridgewood Avenue.  The banners will identify participants in the Fair, along with those who compliment the health and wellness opportunities in Ridgewood.  The Fair will take place on October 4^th from 11:00 A.M. to 3:00 P.M. with sixty vendors in tents lining the brick path showcasing mental, physical and spiritual heath opportunities.  There will be a huge yoga class and drumming doctors.  Attendees will be able to shop, listen to music, eat, play games, and relax with their neighbors. 

Citizens Safety Advisory Committee - Councilman Sedon reported that the next Citizens Safety Advisory Committee meeting will take place tomorrow in the Youth Center. 

Green Team – Councilman Sedon announced that the Green Team will meet tomorrow at 7:30 P.M.

REAC – Councilman Sedon stated that the next REAC meeting will take place next Tuesday.

Shade Tree Committee – Councilman Sedon said that the Shade Tree Committee will also meet on Tuesday. 

Mayor Aronsohn said that everyone is excited about the Good Life Health and Wellness Fair.  They hope to make it very big and fun, and very Ridgewood. 

Mayor Aronsohn reported on a Labor Day Picnic and Barbeque at the Metropolitan AME Zion Church.  This is a wonderful event with good people and good food.  

Mayor Aronsohn said that he, Rich Calbi, Dave Scheibner, and Ms. Sonenfeld went to a recent Glen Rock Mayor and Council meeting to discuss water related issues.  There was a good interactive discussion about Ridgewood Water, and Mayor Aronsohn said they will be doing something similar with the Wyckoff Mayor and Council as soon as it can be scheduled.   

Mayor Aronsohn announced that members of the Chamber of Commerce and the Ridgewood Guild are hoping to put a campaign together regarding the parking referendum.  He asked anyone interested to get in touch with one of these organizations. 

7.              COMMENTS FROM THE PUBLIC

Mayor Aronsohn stated they would again have comments from the public and asked anyone wishing to address the Village Council to come forward.

Phil Dolce, 625 Kingsbridge Lane, said he was impressed by the fact that the Councilmembers seemed to be so knowledgeable about the various parking proposals.  He questioned the Village procedure on grants.  It would appear to him that grants are submitted, before they are brought to the Village Council for approval which contradicts the governing power of the Council.  He said that the Council should review the grant before it is submitted, not after the fact.  Mr. Dolce stated that the Schedler grant is an example of a grant that was approved after it was submitted which is a problem due to the wording of the grant.  He referred to the wording contained in the grant application which states that the grant application had been approved by the Village Council, which is actually false.  The Village Council did not see the grant application before its submission, and the grant should be amended to reflect this fact.  

Mr. Dolce suggested that these problems with grant applications could be prevented if the Village Council would review the grant application before it is submitted.  This would prevent the problem with the prior grant for the Schedler property which did not provide historical information or archeological information, which was important to the Bergen County Open Space and Historic Preservation Committee who is the granting agency.  Mr. Dolce insisted that the misinformation relating to the historical nature of the Schedler property be corrected, and he added that the Village can reject the grant after it is received.  Mr. Dolce again questioned the written procedure on grants and he reiterated that the Village Council needs to review grants before they are submitted.  

Councilman Sedon said that he did not review this grant application, and if the paperwork indicates that the application was reviewed by the Council, it is false.  Mr. Rogers said that the resolution has been adopted, but a different resolution could be readopted with different wording if deemed necessary.  Mr. Rogers stated that sometimes, due to the timing of meetings, resolutions are adopted after the fact.  It is up to the Village Council whether they would like to reword and resubmit the resolution.  It is a standard practice for the County to accept resolutions giving authorization to apply for a grant after the fact.  Mr. Rogers stated that the best practice is to do one before the other, but it doesn’t always happen that way. 

Ms. Sonenfeld thanked Mr. Rogers for the explanation, and added that this frequently happens with grants from Bergen County, due to scheduling.  She pointed out that the County allows for the fact that many municipalities do not meet as often in July and August.  She added that if 501c3 status is obtained, the application for the grant for the Schedler House will come to the Village Council after the fact.  Ms. Mailander stated that due to the schedule of meetings, this often happens in the case of Community Development Block Grants.  Resolutions are often adopted after the applications have been filed. 

Don Delzio, 636 Upper Boulevard, reminded the Village Council that the grant work that was filed for the Bergen County Open Space Trust Fund was done correctly according to the forms and procedure.  He said that one resolution was passed for Schedler Park, and another was passed for the Schedler house, both on August 12^th.  People interested in the Schedler house are free to pursue grants for the house on the property.  Mr. Delzio reiterated that everything was done correctly in the grant application procedure. 

Lisa Baney, 136 Brookside Avenue, spoke about several parking spaces in the Village which create blind spots when entering oncoming traffic.  She said that Oak Street at the coffee shop is one example, and the other is at Cottage Place and East Ridgewood Avenue where it is impossible to see to make a left hand turn.  Even though it is unpopular, she asked that some parking spots be removed in order to improve the site distances in these areas.  Some of the bushes and foliage make site lines difficult in the vicinity of Brookside Avenue towards Spring Avenue, and when proceeding on Northern Parkway to Glen Avenue on the left. 

Ms. Sonenfeld asked Ms. Baney to email her with the exact intersection locations, and staff will be sent out to ask residents to clear their properties.  Ms. Baney said there is another problematic area on North Van Dien Avenue at the intersection with Glen Avenue.  

Ms. Baney commented that buses travel up Ridgewood Avenue at a high rate of speed making it difficult for pedestrians to get into their cars parked on Ridgewood Avenue.  She commented that the buses seem to be exempt from the 25 mph speed limit.  

Jacqueline Hone, 30 Carriage Lane, referred to Mr. Delzio who indicated that the application for the Schedler grant had been done correctly.  She commented that this is confusing because it appears that Mr. Delzio has a copy of the paperwork; however, the Mayor and Council haven’t seen it yet.  Ms. Hone asked for a copy of the grant application.

Regarding Resolution #15-262, Ms. Hone asked if the Village would be contributing $100,000 as a match if the grant is successful.  Ms. Sonenfeld explained that the RBSA has raised $100,000 and is doing fund raising for the incremental amount.  Ms. Hone questioned why this wasn’t noted on the resolution and Ms. Sonenfeld said that this is a standard resolution that comes from Bergen County.  She added that the grant application was filled in by staff at Parks and Recreation and it will be available tomorrow on the Village website. 

Ms. Hone referred to Ms. Gruber’s comments earlier in the meeting.  Ms. Gruber asked the Mayor and Council to refer to the CMX report because no one is aware that the $80,000 report was not included in the planning or design of Schedler Park.  Ms. Hone has reviewed this report which indicates that many residents would prefer passive recreation opportunities which are lacking in the Village.  The resolution referred to public comment on the park which took place in April and May of 2012, and those comments stressed the value of passive recreation.  The 1997 plan is not a fair representation of public comments or Village needs, and it appears that the plan has always been to support an increase in field sports.  The report dismisses children who are not athletic, and citizens needing passive recreation.  Ms. Hone asked if the ninety-foot field is a “done deal” because the only designs she has ever seen call for a ninety-foot field.  She wondered if there had ever been any designs reflecting the comments of other residents.

Ms. Hone said that there was a lot of discussion tonight regarding safety and traffic where children are present.  She asked for the same traffic studies and safety standards for the Schedler property and surrounding areas as was done at Habernickel Park.  She recommended the formation of a committee comprised of members of both groups for a discussion of possible alternative plans. 

Mayor Aronsohn said that a resolution was adopted for a ninety-foot baseball field as well as a multi-purpose overlay field and passive recreation.  There is a schematic diagram on the Village website showing the layout.  He said that there will be a lot of emphasis on safety.  Ms. Sonenfeld urged Ms. Hone to look at the conceptual plan which includes passive recreation, a trail, a playground, and a concession stand.  Ms. Hone said that the passive space appears to be significantly smaller, and Ms. Sonenfeld pointed out that there are measurements on the plan.  

Councilwoman Hauck said that the point has been made that the process surrounding the development of Habernickel Park was painful, but the park is a huge success.  The grant money used to purchase the property indicated the need for active and passive recreation and stressed the athletic facility.  The park was supposed to meet the needs of the citizens of the entire town with special sensitivity to the neighborhood.  Councilwoman Hauck explained that the Village Council has the same love and passion for the Schedler property that an earlier Council did for Habernickel Park, but the portion for active and passive recreation needs to be respected.    

Susan Clayville, 399 Queens Court, complimented the Village Council on the wonderful dialogue that took place relative to the parking garage.  She said she hopes the Village Council would apply that same level of information and attention to details to the Schedler property.  She has concerns about the proposal due to the large size of the baseball field.  At the moment, the area is a wooded and peaceful place, and she doesn’t want to see a big parking lot and all the traffic that this park will attract.  Ms. Clayville said she was concerned about the proposed “round about” and she urged the Village Council to consider something low key and aesthetically pleasing.

A resident at 20 Ridge Road said that he is the part owner of a valet parking company and he and his partner have a proposal to set up two valet stands in the Central Business District (CBD) that would alleviate the parking problem while the parking garage is in the planning stage and during the construction process.  He gave copies of the plan to the Village Council and said that he has discussed this with the owners of two parking lots in the Village.

Anne Loving, 342 South Irving Street, referred to the intersection of Glen Avenue and North Van Dien Avenue at Benjamin Franklin Middle School.  She agreed with Mr. Rutishauser’s statements and added that the crossing guard in this location would attest to the fact that the area is total chaos during morning drop-offs. 

Ms. Loving noted that the season at Graydon Pool ended on Monday night, and she thanked the Parks and Recreation Department for another great summer.  She hopes the financial report will be positive for the Village on that front.  

Ms. Loving referred to the Civil Service classified appointments, and said that the ordinance seems to indicate that new employees are recruited at the lowest possible salary.  She asked if she was correct in thinking that the proposed amendment will provide some type of flexibility, and if a candidate has some experience, they could be brought in at a higher salary.  Ms. Sonenfeld said that the ordinance is being brought up to practice, and safeguards are being added so that the Councilmembers would be aware of this situation if and when it happens.  Ms. Loving said that she doesn’t disagree with this change to the ordinance; however, this is another example of breaking the law and then changing it after the fact.  Ms. Loving said that this is what happened when the Director of Human Resources was hired.  This is what Mr. Dolce was referring to when he talked about the grant application for the Schedler property.  She concluded that it is not good government to break the law repeatedly, and then change it afterwards to suit the situation. 

Bob Fuhrman, 49 Clinton Avenue, thanked the Village Council for last night’s informative and interesting meeting on the parking garage proposals.  He has lived in the Village for thirty years and has been hearing about parking for the same amount of time.  He is hopeful that this time, the Hudson Street and the North Walnut Street parking garages will become a reality.

Boyd Loving, 342 South Irving Street, recalled that he voiced some disagreement with the Village Council when they announced that they would hear five ordinances concerning high density housing in the CBD on Wednesday, September 16^th.  He had suggested that the hearings should be held on multiple dates in the event that residents were unable to attend the only meeting scheduled for September 16^th.  After that meeting ended, he asked the Village Clerk if an arrangement would be made for a larger venue to accommodate the large crowd which was anticipated.  The Clerk indicated she would look into this, but when he made inquiries at 8:45 A.M. this morning she said she the meeting would be held at Village Hall.  He asked the Clerk again this evening and he was told that the Zusy Room will be opened for an overflow crowd that evening.  Mr. Loving asked about next week’s procedure and he also asked why the decision for an overflow space was not made until after 8:45 A.M. today when he had initially brought it up in July.  He questioned whether the ground rules for public comment on the five ordinances at next week’s meeting will be posted on the Village website. 

Mayor Aronsohn said that the Village Council will ensure that anyone who wants to speak will have the opportunity to do so.  Mr. Loving said that in the past, people waiting in the overflow room were told that they couldn’t come up into the main room.  Mayor Aronsohn reiterated that everyone wishing to speak would be able to do so. 

8.              RESOLUTION TO GO INTO CLOSED SESSION

Ms. Mailander read Resolution #15-264 to go into Closed Session as follows:

9.              ADJOURNMENT

There being no further business to come before the Village Council, on a motion by Councilwoman Hauck, seconded by Councilman Sedon, and carried unanimously by voice vote, the meeting was adjourned at 10:45 P.M.

                                                                                                            _________________________________                                                                                                                                               Paul S. Aronsohn                                                                                                                                                                                                      Mayor

_________________________________                                                                                                                                     Heather A. Mailander                                                                                             

                       Village Clerk