A REGULAR PUBLIC MEETING OF THE VILLAGE COUNCIL OF THE VILLAGE OF RIDGEWOOD HELD IN THE SYDNEY V. STOLDT, JR. COURT ROOM OF THE RIDGEWOOD VILLAGE HALL, 131 NORTH MAPLE AVENUE, RIDGEWOOD, NEW JERSEY, ON JANUARY 12, 2022 AT 8:00 PM

1.         CALL TO ORDER – OPEN PUBLIC MEETINGS ACT – ROLL CALL – FLAG SALUTE

Mayor Knudsen called the meeting to order at 8:00 PM and read the Statement of Compliance with the Open Public Meetings Act.  At roll call the following were present:  Councilmembers Perron, Reynolds, Sedon, Vagianos, and Mayor Knudsen.  Also present were Heather Mailander, Village Manager/Village Clerk, and Matthew Rogers, Village Attorney.

Mayor Knudsen led those in attendance in the Pledge of Allegiance to the flag and asked for a moment of silence for men and women serving our nation and all of Ridgewood’s first responders.

2.         ACCEPTANCE OF FINANCIAL REPORTS

Mayor Knudsen moved that the Bills, Claims, and Vouchers, and Statement of Funds on Hand as of December 31, 2021, be accepted as submitted.  Councilwoman Perron seconded the motion.

Roll Call Vote

AYES:          Councilmembers Perron, Reynolds, Sedon, Vagianos, and Mayor Knudsen

NAYS:         None

ABSENT:    None

ABSTAIN:   None

3.         APPROVAL OF MINUTES

Mayor Knudsen moved that the Village Council minutes of December 8, 2021, having been reviewed by the Village Council and now available in the Village Clerk’s Office, be approved as submitted.  Councilman Vagianos seconded the motion.

Roll Call Vote

AYES:          Councilmembers Perron, Reynolds, Sedon, Vagianos, and Mayor Knudsen

NAYS:         None

ABSENT:    None

ABSTAIN:   None

4.         PROCLAMATIONS

            NONE

5.      SWEARING-IN OF POLICE SERGEANT KEVIN MC KEON

Mayor Knudsen asked Kevin McKeon to come forward to be sworn in as Police Sergeant for the Ridgewood Police Department.  She asked all Councilmembers to join her at the podium.  Mayor Knudsen then swore in Police Sergeant Kevin McKeon, as his wife, son, and daughter held the Bible.  There was a resounding round of applause.

6.         COMMENTS FROM THE PUBLIC

Mayor Knudsen asked if there any comments from the public at this time.

Lillian Blood, 250 North Maple Avenue, wished everyone a Happy New Year.  She requested that there be more days and hours for pickleball.  She also stated that pickleball players should be able to play pickleball on the same days and for the same hours as tennis players have to play tennis.

There were no further comments from the public.

7.         VILLAGE MANAGER’S REPORT

Ms. Mailander announced that the Martin Luther King, Jr. weekend will commence on Friday, January 14, 2022 at 6:30 PM when a virtual screening of “Good Trouble” with John Lewis will be held, with an 8:15 PM discussion and Q&A with Nate Briggs.  Prior registration is required by logging into RidgewoodLibrary.org/ReelVoices.  On Saturday, January 15, 2022, from 10 AM to noon, there is a service project at Ridgecrest where they are collecting donations for their pantry.  On Sunday, January 16, 2022, there is a Martin Luther King virtual coffee house at 4 PM; there are meeting IDs and location numbers for anyone interested to call in.  On Monday, January 17, 2022, there will be a hybrid webinar at 10 AM with local religious leaders from Glen Rock and Ridgewood. In order to join the webinar, residents should go to the website for MLK Day, for Zoom details.

Ms. Mailander indicated that the Chamber of Commerce is presenting Restaurant Week 2022 Sunday through Thursday, January 16-20 and January 23-27, 2022.  She urged everyone to support local dining throughout the Village by eating in, calling in, or taking out. 

Ms. Mailander reminded everyone that each household is limited to a maximum of seven items on bulk pickup day.  This will reduce the amount of bulk refuse being put into the landfills, which will save the Village money.  She urged residents to consider donating usable items to a nonprofit or charitable organization.  Residents may call to make arrangements for a special pickup of more than seven items, at an extra fee, per Village ordinance. 

The Village of Ridgewood 2022 calendars were delivered on January 11, 2022 by the postal service to residents and businesses.  All meetings of the Village Council, Planning Board, Zoning Board of Adjustment, and Library Board of Trustees are listed on the calendar, together with all holidays on which Village offices will be closed. 

Annual commuter parking permits will go on sale at Village Hall on January 18, 2022 to non-residents, at the same price as Ridgewood residents. 

Ms. Mailander urged everyone to sign up for E-notices on the Village website, to stay informed about Village events and notifications. 

Christmas trees are still being picked up by the Sanitation Department on Tuesdays (January 18 and 25) on the east side and on Thursdays (January 13, 20, and 27) on the west side.  Ornaments and lights should be removed from trees, and trees should not be placed in plastic bags.  Christmas trees may also be dropped off at the Graydon Pool parking lot, in the designated area.

Upcoming meetings of the Village Council are broadcast live on the Village website, on Channel 34 on FIOS, and on YouTube.  Public Work Sessions will be held on January 26, 2022, February 2, 2022, and February 23, 2022, all at 7:30 PM. A public meeting will be held on February 9, 2022 at 8:00 p.m.

In observance of the Martin Luther King, Jr., holiday on Monday, January 17, 2022, all Village departments and offices will be closed, and sanitation and recycling pickup services will be cancelled that day.  The Recycling Center will also be closed on that day.

Ms. Mailander mentioned that the Village recently appointed a new Fire Chief, John Judge.  A new Fire Captain, Justin O’Connor, and a new Fire Lieutenant, Brian Peacock, will soon be appointed.

8.         VILLAGE COUNCIL REPORTS

Councilwoman Perron announced that Green Ridgewood and The Green Team met on January 6, 2022.  They are planning for Earth Day and Daffodil Festival on April 10, 2022.  Project “1,000 Acres” continues to develop guidelines for maintaining a sustainable yard.  They are working on 10 goals to help residents maintain sustainable yards. 

Councilwoman Perron stated that the Chamber of Commerce met on January 12, 2022. The President of the Chamber remarked on how clean Ridgewood appeared and encouraged them to continue their efforts. It was mentioned that the dining corrals were currently being underutilized, and it was suggested that perhaps they should be removed during the winter months.  Councilwoman Perron mentioned that some customers frequenting establishments in the CBD have not been wearing masks; however, the merchants are trying their best to deal with this situation.  The Chamber Board has requested the Village Council to make sure that the parking kiosks in the downtown area are in working order.  Some kiosks do not issue paper receipts and require users to put in their phone numbers so that receipts can be texted to them.  Users who are already frustrated with the kiosks are further frustrated by the fact that they cannot get paper receipts; in addition, sometimes such texts are not even received. 

“Feed the Frontlines” is nearing the end of the latest “Sustain and Serve” grant.  This program has been extended into February 2022. More drivers are needed to deliver the meals, and volunteers can sign up easily online at www.signupgenius.com.

Councilman Vagianos thanked his Council colleagues and Ms. Mailander for their diligent work in ensuring that this Council meeting was a “safe space” with plexiglass partitions, less seating in the audience, less activity, and live streaming to another large room.  Mayor Knudsen remarked that Dylan Hansen, the IT Director, was extremely helpful in these efforts.

Councilwoman Reynolds announced that the Planning Board carried the Tasko Enterprises matter to the January 18, 2022 meeting and carried the preliminary investigation for the Valley Hospital property, as an Area in Need of Redevelopment, to the meeting on February 1, 2022.  Heyer, Gruel and Associates will be present at the February 15, 2022 meeting to present a progress report on the Master Plan.  It is anticipated that they will have a draft of the Master Plan document, so any interested residents should attend the meeting if they want to comment on same.  The Citizens Safety Advisory Committee will next meet on January 20, 2022.

Mayor Knudsen reminded the Councilmembers to reach out to boards and committees to remind them of the February 15, 2022 Planning Board meeting, where the Master Plan will be discussed.

Councilman Sedon said that Green Ridgewood and The Green Team are working on having separate meetings for the remainder of the year.  He announced that 2022 is a year in which an application will be made to Sustainable Jersey, in order for the Village to once again obtain its Silver Certification.  He mentioned that this application is “daunting,” with approximately 400 pages of documents and resolutions.  He will be working closely with these groups to help them navigate the website and fill out the application.  The first deadline is May 22, 2022, with several set deadlines before the application concludes in November 2022. 

The Shade Tree Committee met on January 11, 2022 and discussed the upcoming February 15, 2022 Planning Board meeting, where the Master Plan will be discussed.  They also spoke about downtown plantings, and administrative matters.  Activities for next year for the Shade Tree Committee will depend upon their approved budget for 2023.

Mayor Knudsen mentioned that she reviewed the minutes from the December 2021 meeting and noted how smoothly the leaf collection process occurred in 2021.  She thanked the Village Manager and staff for the amazing job they did, which is always challenging.

Mayor Knudsen said that every January, the Village Council reads a proclamation in support of Jamboree Days, which typically occur in early February.  In 2022, Jamboree Days have been moved to March 3, 4 and 5, 2022.  She mentioned that she, Councilwoman Perron and Councilman Vagianos have taken part in Jamboree for over a decade.  Mayor Knudsen expressed hope that everyone will mark their calendars and help make the Ridgewood Jamboree scholarship program a success.  The theme for this year’s variety show will be “The Jambies.”  She indicated that the Proclamation for Jamboree Days will be read on February 9, 2022. 

Mayor Knudsen mentioned that the Access Committee will not be meeting in January, but is holding a wonderful event around the documentary film, “25 Prospect Street,” including a discussion with one of the producers, Mike Santini.  This film has been part of the Access program for some time and focuses on the struggles of the Prospector Theater, a nonprofit movie theater in Connecticut, with a mission of meaningful employment for people with disabilities. 

The Historic Preservation Commission will be meeting on January 13, 2022 in the Garden Room.

Mayor Knudsen said that she met this morning with the Gold Star Monument Committee members and expects that they will give a presentation at the January 26, 2022 Village Council meeting.  They will also present details about the monument to be installed at Memorial Park at Van Neste Square.  She thanked Commander Paoli, Chris Stout, American Legion Post 53, and all the volunteers who have been working on this important initiative.  The committee will be requesting a resolution, so that they may begin fundraising efforts. 

On January 9, 2022, Mayor Knudsen attended a Law Enforcement Appreciation Day Mass, at Good Shepherd Lutheran Church in Glen Rock.  The Mass was followed by a reception brunch.  Mayor Knudsen thanked Pastor Jay Unzaga and all Good Shepherd staff and choir for all of their hard work.  She especially thanked Ridgewood resident, Linda Scarpa, for her tireless efforts in organizing this event.

9.         RESOLUTIONS – RIDGEWOOD WATER

Ms. Mailander stated that the following resolutions, numbered 22-02 through 22-08, would be adopted by a consent agenda, with one vote by the Village Council, and would be read by title only:

10.       RESOLUTION

Ms. Mailander stated that the following resolution, numbered 22-09, would be adopted by a consent agenda, with one vote by the Village Council, and would be read by title only:

11.       ORDINANCES

A.        INTRODUCTION #3886 – BOND ORDINANCE – GENERAL CAPITAL ($2,611,000)

Mayor Knudsen moved the first reading of Ordinance #3886.  Deputy Mayor Sedon seconded the motion.  Councilwoman Perron mentioned that this bond is specifically for paving streets and for the Kings Pond playscape.

Roll Call Vote

AYES:          Councilmembers Perron, Reynolds, Sedon, Vagianos, and Mayor Knudsen

NAYS:         None

ABSENT:    None

ABSTAIN:   None

The Village Clerk read Ordinance #3886 by title:

BOND ORDINANCE PROVIDING FOR VARIOUS CAPITAL IMPROVEMENTS IN AND BY THE VILLAGE OF RIDGEWOOD, IN THE COUNTY OF BERGEN, NEW JERSEY, APPROPRIATING $2,611,000 THEREFOR AND AUTHORIZING THE ISSUANCE OF $2,480,000 BONDS OR NOTES OF THE VILLAGE TO FINANCE PART OF THE COSTS THEREOF.

Councilwoman Reynolds moved that Ordinance #3886 be adopted on first reading and that February 9, 2022 be fixed as the date for the hearing thereon.  Councilman Sedon seconded the motion.

Roll Call Vote

AYES:          Councilmembers Perron, Reynolds, Sedon, Vagianos, and Mayor Knudsen

NAYS:         None

ABSENT:    None

ABSTAIN:   None

B.        INTRODUCTION #3887 – AMEND CHAPTER 145 – FEES – SEWERS AND SEWAGE DISPOSAL FEES

Mayor Knudsen moved the first reading of Ordinance #3887.  Councilwoman Perron seconded the motion.

Roll Call Vote

AYES:          Councilmembers Perron, Reynolds, Sedon, Vagianos, and Mayor Knudsen

NAYS:         None

ABSENT:    None

ABSTAIN:   None

The Village Clerk read Ordinance #3887 by title:

AN ORDINANCE TO AMEND CHAPTER 145 OF THE CODE OF THE VILLAGE OF RIDGEWOOD, FEES, AT SECTION 145-6, “ENUMERATION OF FEES RELATING TO CODE CHAPTERS”

Councilman Sedon moved that Ordinance #3887 be adopted on first reading and that February 9, 2022 be fixed as the date for the hearing thereon.  Councilwoman Perron seconded the motion.

Roll Call Vote

AYES:          Councilmembers Perron, Reynolds, Sedon, Vagianos, and Mayor Knudsen

NAYS:         None

ABSENT:    None

ABSTAIN:   None

C.        INTRODUCTION #3888 – AMEND CHAPTER 265 – VEHICLES AND TRAFFIC – ROUTE 17 PARK AND RIDGE LOT

Mayor Knudsen moved the first reading of Ordinance #3888.  Councilwoman Reynolds seconded the motion.

Roll Call Vote

AYES:          Councilmembers Perron, Reynolds, Sedon, Vagianos, and Mayor Knudsen

NAYS:         None

ABSENT:    None

ABSTAIN:   None

The Village Clerk read Ordinance #3888 by title:

AN ORDINANCE TO AMEND CHAPTER 265 OF THE CODE OF THE VILLAGE OF RIDGEWOOD, VEHICLES AND TRAFFIC, AT SECTION 265-29, “PARKING METER ZONE DESIGNATED”

Councilman Vagianos moved that Ordinance #3888 be adopted on first reading and that February 9, 2022 be fixed as the date for the hearing thereon.  Councilwoman Reynolds seconded the motion.

Roll Call Vote

AYES:          Councilmembers Perron, Reynolds, Sedon, Vagianos, and Mayor Knudsen

NAYS:         None

ABSENT:    None

ABSTAIN:   None

D.        INTRODUCTION #3889 – AMEND CHAPTER 265 – VEHICLES AND TRAFFIC – RIDGEWOOD RESIDENT DAILY PARKING PASSES

Mayor Knudsen moved the first reading of Ordinance #3889.  Councilman Sedon seconded the motion.  Councilman Vagianos recused himself from the votes on this ordinance.

Roll Call Vote

AYES:          Councilmembers Perron, Reynolds, Sedon, and Mayor Knudsen

NAYS:         None

ABSENT:    None

ABSTAIN:   None

RECUSE:     Councilman Vagianos

The Village Clerk read Ordinance #3889 by title:

AN ORDINANCE TO AMEND CHAPTER 265 OF THE CODE OF THE VILLAGE OF RIDGEWOOD, VEHICLES AND TRAFFIC, AT SECTION 265-33, “PERMIT PARKING”

Councilwoman Perron moved that Ordinance #3889 be adopted on first reading and that February 9, 2022 be fixed as the date for the hearing thereon.  Councilman Sedon seconded the motion.

Roll Call Vote

AYES:          Councilmembers Perron, Reynolds, Sedon, and Mayor Knudsen

NAYS:         None

ABSENT:    None

ABSTAIN:   None

RECUSE:     Councilman Vagianos

E.        INTRODUCTION #3890 – AUTHORIZE AN ENERGY AGGREGATION PROGRAM FOR RESIDENTIAL PROPERTIES IN THE VILLAGE OF RIDGEWOOD

Mayor Knudsen moved the first reading of Ordinance #3890.  Councilman Sedon seconded the motion.

Roll Call Vote

AYES:          Councilmembers Perron, Reynolds, Sedon, Vagianos, and Mayor Knudsen

NAYS:         None

ABSENT:    None

ABSTAIN:   None

The Village Clerk read Ordinance #3890 by title:

AN ORDINANCE OF THE VILLAGE OF RIDGEWOOD, COUNTY OF BERGEN, STATE OF NEW JERSEY, AUTHORIZING THE ESTABLISHMENT OF A GOVERNMENT ENERGY AGGREGATION PROGRAM

Councilwoman Perron moved that Ordinance #3890 be adopted on first reading and that February 9, 2022 be fixed as the date for the hearing thereon.  Councilman Sedon seconded the motion.

Roll Call Vote

AYES:          Councilmembers Perron, Reynolds, Sedon, Vagianos, and Mayor Knudsen

NAYS:         None

ABSENT:    None

ABSTAIN:   None

F.         PUBLIC HEARING #3885 – AMEND CHAPTER 145 – FEES – GRAYDON POOL, TENNIS, AND PICKLEBALL MEMBERSHIP FEES

Mayor Knudsen moved the second reading of Ordinance #3885 by title and that the public hearing thereon be opened.  Councilwoman Reynolds seconded the motion.

Roll Call Vote

AYES:          Councilmembers Perron, Reynolds, Sedon, Vagianos, and Mayor Knudsen

NAYS:         None

ABSENT:    None

ABSTAIN:   None

The Village Clerk read Ordinance #3885 by title:

AN ORDINANCE TO AMEND CHAPTER 145, FEES OF THE VILLAGE CODE FOR GRAYDON POOL MEMBERSHIP FEES AND TENNIS/PICKLEBALL MEMBERSHIP FEES

Mayor Knudsen moved that the public hearing thereon be opened.  There were no public comments.  Mayor Knudsen moved that the public hearing be closed.  Councilwoman Reynolds seconded the motion.

Roll Call Vote

AYES:          Councilmembers Perron, Reynolds, Sedon, Vagianos, and Mayor Knudsen

NAYS:         None

ABSENT:    None

ABSTAIN:   None

Councilman Vagianos moved that Ordinance #3885 be adopted on second reading and final publication as required by law.  Councilwoman Reynolds seconded the motion.

Roll Call Vote

AYES:          Councilmembers Perron, Reynolds, Sedon, Vagianos, and Mayor Knudsen

NAYS:         None

ABSENT:    None

ABSTAIN:   None

12.       RESOLUTIONS

Ms. Mailander stated that the following resolutions, numbered 22-10 through 22-27, would be adopted by a consent agenda, with one vote by the Village Council, and would be read by title only:

Ms. Mailander stated that the following resolution, numbered 22-28, would be considered separately and read in full:

13.       COMMENTS FROM THE PUBLIC

Mayor Knudsen asked if there were any additional comments or questions from the public and there were none.

14.       RESOLUTION TO GO INTO CLOSED SESSION

Ms. Mailander read Resolution #22-29 to go into Closed Session as follows:

15.       ADJOURNMENT

There being no further business to come before the Village Council, on a motion by Councilman Sedon, seconded by Councilwoman Perron, and carried unanimously by voice vote, the Village Council’s Regular Public Meeting was adjourned at 8:35 p.m.

                                                ____________________________________

                                                                                                Susan Knudsen

                                                                                                       Mayor

_______________________________________

                     Heather A. Mailander

             Village Manager/Village Clerk

A BUDGET MEETING OF THE VILLAGE COUNCIL OF THE VILLAGE OF RIDGEWOOD HELD IN THE SYDNEY V. STOLDT, JR. COURT ROOM OF THE RIDGEWOOD VILLAGE HALL, 131 NORTH MAPLE AVENUE, RIDGEWOOD, NEW JERSEY ON FEBRUARY 21, 2020 AT 5:00 P.M.

1. CALL TO ORDER – OPEN PUBLIC MEETINGS ACT – ROLL CALL – FLAG     SALUTE

Mayor Hache called the meeting to order at 5:02 P.M. and read the Statement of Compliance with the Open Public Meetings Act.  At roll call the following were present: Councilmembers Knudsen, Sedon, Voigt, Walsh, and Mayor Hache.  Also present were Heather Mailander, Village Manager/Village Clerk; Donna Jackson, Deputy Village Clerk; Robert Rooney, Chief Financial Officer; and Stephen Sanzari, Treasurer. 

Mayor Hache led those in attendance in the Pledge of Allegiance to the flag as well as in a Moment of Silence to honor the brave men and women serving our nation and its first responders.

1. COMMENTS FROM THE PUBLIC

There were no comments from the public.

2. INTRODUCTION OF 2020 BUDGET PROCESS – VILLAGE MANAGER AND CHIEF FINANCIAL OFFICER

Ms. Mailander stated that the creating the budget is a long process and Robert Rooney, Chief Financial Officer, is going to summarize what they have gone through to get to this point.  Department Directors will come in and give highlights of their budget from 2019 and also 2020 large projects or goals.  There are three nights of budget meetings, tonight, February 24^th at 5:00 P.M., and March 2^nd at 5:00 P.M.

Mr. Rooney explained the handouts that were provided to the Village Councilmembers.  He stated that this process began in August when they asked Department Directors to start thinking about their budgets and submit them to him by the end of September.  These were reviewed and the Department Directors met twice with Mr. Rooney and Stephen Sanzari, Treasurer.  Ms. Mailander joined both of them to meet with the Department Directors a third time to get an understanding of what their budget needs were and what their capital needs were as well.  Mr. Rooney and Mr. Sanzari put together the budget that is being presented tonight. 

Mr. Rooney stated that yesterday, he, Ms. Mailander and Mr. Sanzari met with all Department Directors and pared down the capital budget requests to approximately half of what they were originally, and they are now twice as much as they were last year.  He asked the Village Council to make some final decisions when they go through the capital budget, ten days from now, as to what they want to do.  Ms. Mailander added that part of the reason that the capital budget is high is because of the big projects they are doing, such as Schedler, Kings Pond, the Library, which are all big, multi-million dollar projects.  The Village Council will have to decide what they will fund this year, and what they will put off for future years.

3. DISCUSSION ITEMS

1. Review of Departmental Budgets and Capital Budgets

1. I.T./M.I.S.

Dylan Hansen, Director of I.T./M.I.S., stated that in 2019 they accomplished the improved sound in the Court Room with sound panels, upgraded amps, speaker systems, and had it all calibrated by a vendor.  They also went to the Swagit system, that is automated and mostly controlled by a company in Texas that streams the Village Council meetings to YouTube, Swagit and Channel 77 for Optimum and Channel 34 for Fios.  This will be the second year with Swagit and he hasn’t had any real issues with the system.  They also deployed a wi-fi cloud system to all facilities this year, and will be upgrading Graydon as well as just upgrading the Recycling Center and The Stable.  He added that they also just upgraded Village Hall and there is now public wi-fi in the Garden Room.  They are going to expand more into the outside areas as well for the summertime, when people are outside, including into the parks.

Mr. Hansen stated that they increased the I.T. Department by one person, so now they are a group of three.  The additions have been a great help for the Department, and there will be a couple of projects they will work to get done this year, including switchovers, upgrades, and some virtualization, as well as an ESRI project.

Councilwoman Knudsen stated that she would like to see them get some feedback from some individuals about the system, as she was hearing feedback that there are some difficulties with Fios customers.  Mr. Hansen stated that the Fios issue was resolved, as the Village was accidently taken off-line at the beginning of the year, so it had to be reprogramed.  The past two meetings have been on Fios.

Mayor Hache asked what the expected expenditure would be on the expansion of the wi-fi.  Mr. Hansen stated that they have some funding left over in the budget, about $6,000, and he requested funding this year but it was pulled because they still had funding from last year.  Mayor Hache asked what the expected additional expenditure would be,  Mr. Hansen stated that they were looking at an additional $28,000 to do the remaining parks, including fiber components, mounts, outdoor boxes, and additional equipment.

Councilman Voigt asked about Trackit Support.  Mr. Hansen stated that Trackit is their help desk support, so if someone sends an email to the help desk, it automatically goes into the system, they get a ticket, and then he can track the I.T. Department’s responses on fixing the problems.  Councilman Voigt asked about the increase in the cost of Swagit.  Mr. Hansen stated that last year, when it was initially budgeted they didn’t realize that the system came with the service, and this year the Village has to pay for the service, so now it’s an operating expense.

Councilwoman Walsh asked about the training in the I.T. budget, and what it is for.  Mr. Hansen stated that they do additional training for the new security system, PHP for coding for websites or apps, and ESRI which was deployed last year in the Water program and they are going to get all of the other Departments onto it.  That also ties into Spatial Data Logic which is the Building and Health Department software program.

Councilman Sedon stated that he was going to ask about the jump in contractual services, but he guesses that would be for the increase in the Swagit system and the cloud system.  Mr. Hansen agreed.

Ms. Mailander stated that Mr. Hansen has capital requests.  Mr. Hansen stated that the first part is $20,000 for a portable camera system that would tie into the Swagit system so they would be able to televise from any location on the fiber loop.  They could then also televise from The Stable, or any place that the fiber exists.  Mayor Hache asked if it was similar to what the Board of Education was using.  Mr. Hansen stated that it was similar, but they were encoding their own system and the Village was using Swagit.  Computers that are five plus years old are replaced, and the server upgrades are a separate line item.  The servers have had a life of eight plus years, which he is happy about and he will start clustering them together which leads to less down time.  He added that there were also ruggedized PCs for patrol vehicles for Police cars, and this is for the older Police vehicles.  For the I.T. office, he wants to get new desks and chairs.  Firewalls which protect from the internet need to be replaced, as that is done every five years.  Mr. Hansen added that he had $19,000 for wire racks in his budget to try and organize inside the server rooms.  They currently record all Police car cameras onto a server, and the new software doesn’t work with the current server, so they need a new server and software for the in-car camera systems so the information can be uploaded.

Mayor Hache asked about the ruggedized PCs for patrol vehicles, and if they should be in the Police budget.  Mr. Hansen stated that they try to keep all the computers under one budget, to maintain the inventory, so they have always purchased the computers when they are replacements through I.T.  However, when they order a new Police car, they are included in the package for the car.  Councilwoman Knudsen asked about how old the PCs were that they were replacing and about them running Windows 7.  Mr. Hansen stated that they have to take them off-line, as they can’t be upgraded, and they were about 8 years old.

Mayor Hache asked about the operating budget, stating that salaries seemed to be stable except for one salary which jumps about 20%.  Ms. Mailander stated that when they went out for the third I.T. person, they had a salary range and in interviewing three times, three groups of people, they realized they would have to increase the salary range for the new person.  In order to properly compensate the person who has been here for four years, they had to increase the salary for the existing employee, otherwise she was earning less than the new hire.  Councilwoman Knudsen stated that was something done from an administrative perspective, but it wasn’t something that was contractual.  Ms. Mailander agreed, adding that they are both non-union positions, so they have a performance evaluation at the end of each year, and then their annual increase is based on their performance.

2. Health Department

Ms. Mailander stated that Dawn Cetrulo, Director of the Health Department and Health Officer, would be presenting her budget.  Ms. Cetrulo stated that her 2019 Report would be available in the Health Department for anyone who would like to review it.  For 2019, they formed a Stigma Free Task Force and accomplished many things in 2019.  For many of the programs, they teamed up with West Bergen Mental Healthcare and the schools, and showed a film called Angst.  The Stigma Free Task Force also attended the PRIDE event and used the RISE program with the Ridgewood Day Camp at Graydon, and delivered over 1,800 kindness cards throughout the Village.  She added that they would also be reaching out to the nursing homes.

Ms. Cetrulo stated that the cosmetology licensing went through nicely, and they did all of the inspections of the various salons, spas, and barbershops last year.  This year, everybody has been licensed and paid their fee, so now they are working on doing the second year of inspections.  She added that she is working on outreach to pediatricians, childcare facilities, nursing homes and senior care to get information out about what is out there.  They have done a lot of that through visiting them, emailing, and Facebook posting.  The Director of Geese Peace came to train Ridgewood and surrounding towns and park employees.  The Village group oiled 143 eggs from 32 nests. 

Ms. Cetrulo stated that goals for 2020 are working on the retail inspections and trying to increase the number of inspections.  The State requires them to be done annually, however places that are a high risk they like to do inspections more frequently.  Also, continuing customer service skills within the Department through positive recognition and training.  Her entire staff went through cultural diversity training, and everyone got a certificate.  She added increasing shared service agreements is a goal, and they just signed a contract with Norwood to do their cosmetology inspections.  Another big thing is improving the vaccine compliance within the community, as they did a lot of outreach to the nursery schools, and the parents to encourage them to get their children vaccinated.

Councilman Voigt asked about the social services line item for $25,000.  Ms. Cetrulo stated that they have had several situations where they run into a resident that needs social services, and in trying to call County agencies for assistance, there isn’t a great response.  Some towns actually have a Human Services Department, so the Village has been looking into hiring somebody on an as-needed basis, as part of the public health nursing contract.  Councilwoman Walsh asked if the Village is duplicating the effort, since that service is offered by the County.  Ms. Cetrulo stated that the County provides adult protective services, and they really only come out if the person is in danger to themselves or others, so it wouldn’t be for calls like this.  Ms. Mailander stated that the situations that have occurred here might be an adult child with special needs and the parents are in a nursing home and they don’t know how to navigate through their lives, such as meals on wheels or the food pantry.  Ms. Mailander added that they are gathering information from a firm that handles this and then they will bring it to the Village Council to review.  She stated that they were trying to assist these people who are Village residents, and may need some help for a specified time.

Councilwoman Walsh stated that she understands completely, and that there are certain legal issues, but perhaps they can tweak whatever the County offers, because the Village is pouring a lot of money into those services, and the Village is eligible for them.  Ms. Mailander stated that the County agencies would assist these residents they were a danger to themselves or to others.  Ms. Cetrulo stated that she can give an example of someone who called the Police and Fire Departments ten or twenty times a month, because she dropped her remote control for her television.  They would call Adult Protective Services (APS) and no one would come out.  Her inspector went there, and the individual was urinating in her chair so badly, that the chair shorted out.  APS would not come out, and Ms. Cetrulo called them herself several times.  At one point, the individual asked her multiple times what day it was, and Ms. Cetrulo called 262 HELP and said that the resident had some memory issues, and they got her into the hospital and then a nursing home.  Councilwoman Walsh stated that outside of this meeting, they should have a conversation with the County, because this must also be happening with other municipalities, and the services are obviously needed.

Councilman Voigt asked how this overlapped with what Age Friendly Ridgewood was doing.  Ms. Mailander stated that this was totally different.  Councilman Voigt stated that they are talking about a lot of the same stuff as is being suggested here, so he was thinking they should connect with Age Friendly as they may have access to some of these services as well.  Ms. Mailander and Ms. Cetrulo stated they had been in contact with Ms. Brogan.  Ms. Cetrulo added that Ms. Brogan is on the Stigma Free Committee, and they spoke about all of the patients.  Councilman Voigt asked if Ms. Brogan was supportive of this.  Ms. Cetrulo stated that Ms. Brogan is supportive of hiring this person.  Ms. Mailander stated that they would provide more information about the proposal, once they receive it from the company providing the services.

Ms. Mailander stated that there was no capital budget for the Health Department.

3. Village Manager

Ms. Mailander stated that for the most part, the Village Manager’s budget is flat.  During 2019 a lot of different things were accomplished overall in the Village, from the improvement of the sound in the Court Room, to paving, and there is a list of all the accomplishments in all of the different Departments.  Moving forward, they want to continue to do that Village-wide and continue to serve the Village residents in the best and most cost efficient manner possible.  There is an increase in the Village Manager’s budget where money is in the budget for Department Directors who may want to attend national conferences.  The Department Directors would be given a flat amount of money, $2,000, and then they would be able to attend the conferences.  All additional costs would be paid for by the Department Director.  That is the biggest increase in the Village Manager’s budget.

Councilman Voigt asked if that $2,000 was all they get, and then the rest is on them.  Ms. Mailander stated that was correct, as up until about ten years ago, Department Directors could attend their national conferences and it was limited to between $2,000 and $2,500.  Ten years ago, times became financially difficult, so it was decided that it wasn’t prudent to allow Department Directors to go out of State for a conference.  Department Directors still attend in-state conferences, but national conferences provide better speakers and networking opportunities for Department Directors, as well as a better understanding of what their colleagues do nation-wide.  Ms. Mailander stated that national conferences had been very beneficial for her, and she thinks it would be the same for others.

4. Village Council

Ms. Mailander stated that the Village Council budget included $25,000 for unidentified projects that the Village Council might want to do.  Last year, it was cut out of the budget in order to get down to a tax rate that they wanted, and this year, that is the major budget line item that increased.  They are looking at possibly increasing Village Council salaries, as they haven’t been increased since 2004.  She did a salary survey to show what other municipalities pay their Mayor or Councilmembers, and in addition, some of them receive additional expense allowances.  One of the towns also gives a car allowance.  This was something they could consider, as she thinks the Village is at the lower end of the salary range, as compared to the majority of the towns who responded to her survey.  She added that the Village Councilmembers attend a lot of events and give a lot of their time, and it has been a long time since they received salary increases.

Mayor Hache stated that it would be interesting to see salary compared to size of towns, and he asked what other governing bodies are tasked with being the Board of Directors of a public water utility.  There is time being spent there, that doesn’t accrue to Village residents, but to folks outside of Ridgewood, and he thinks the other municipalities should pay into that.  Councilwoman Walsh stated that she didn’t think the Village Council salaries should be raised, as the Board of Education in Ridgewood spends a lot of time at meetings as well, and they are not paid anything.  Councilman Voigt agreed.  Ms. Mailander added she would do an analysis as requested by Mayor Hache.  Councilwoman Knudsen agreed that information is helpful to understand.

5. Village Attorney

Mr. Rooney stated that the Village Attorney’s budget is relatively flat, except for one case that is going on right now which they estimate is going to be about $25,000 in legal fees.  He added that he was waiting for Mr. Rogers to get his some more information, and the attorneys are McManimon and Scotland.

Councilman Sedon asked if Mr. Rooney knew what case it was.  Mr. Rooney stated that he did.  Councilman Sedon saw on his sheet and stated it was RME.  Councilman Sedon stated that the overall attorney fees went down, because they got out of some of the larger historic cases, such as Valley Hospital.  Mr. Rooney agreed.

6. Village Clerk

Donna Jackson, Deputy Village Clerk, stated that some of the 2019 accomplishments in the Village Clerk’s office were using the service of an intern to scan documents into the Laserfiche software. Once the documents are scanned, a search word or phrase can be used to find the previously scanned documents.  In the future, this will be helpful for OPRA requests.  They can also share this with information with other Village employees.  Two part time receptionists have obtained full time positions within the Village, and they have been replaced with two new part time employees.  There was a carpet installation in the office, which gave them the opportunity to reorganize.  They will have the opportunity to purge some documents, once they get authorization from the State that they have exceeded their retention schedule.

Ms. Jackson stated that 2020 goals include continuing to scan documents into the Laserfiche program.  They were successful in entering the 2019 ordinances and resolutions and will continue with 2020 and work on previous years, as time allows.  In 2017, she and Eileen Young, of the Village Clerk’s Office, held an insurance workshop for Department Directors which provided them with instruction in filling out insurance claim forms for Workers Compensation.  She hopes to have another workshop this year, and this time they would focus on Supervisors, because there are many new supervisors of departments at this time. 

Ms. Jackson stated that most importantly are the agendas that they take care of and the Village Council packets, which are very time consuming.  There are three meetings a month and they take nearly a week to put together for an individual meeting.  One of the recent meeting packets was 250 pages long.  On top of that, they have OPRA requests.  When she started in 2011, they had 48 ordinances, and now they have 72.  There were 338 resolutions, and now there are 442.  Ms. Jackson stated that in 2018 there were 490 OPRA requests, and in 2019 there were 511.  Mayor Hache asked how many OPRA requests there were when Ms. Jackson started in the office.  Ms. Jackson estimated about 200.  Councilman Voigt asked if there were figures on the number of hours spent per OPRA request.  Ms. Jackson stated that it was about 25 hours in a week.  Councilman Voigt asked if that was increased from prior years.  Ms. Jackson stated that they started tracking it about a year ago.  Mayor Hache asked how that breaks out between private citizens and businesses.  Ms. Jackson stated that it is about 50/50.  This week, they received 34 OPRA requests from one applicant in one day.  Ms. Mailander added that the OPRA requests have become more complicated, and they also have to be sent out to various Departments.  She added that they could employ one person full time just doing OPRA requests and they would still be scrambling to get it done in the time allotted.  They are using everyone in the Village Clerk’s office, as well as the two part-time receptionists, to complete the OPRA requests.

Mayor Hache stated that he thinks they should communicate that and let individuals know, as he thinks people go OPRA happy.  Ms. Mailander stated right now they are going into the season with new homebuyers, and they get OPRA requests regarding oil tanks or other home issues.  Ms. Jackson stated that there are attorneys that come to the Village to file an OPRA request, instead of discovery.  Councilman Voigt said it seems that the Village Clerk’s office spends more than half its time doing OPRA requests. Ms. Jackson stated that the part time person works 25 hours presently, but she has other responsibilities.  Mayor Rooney stated that time doesn’t include other Department’s time.  Councilwoman Walsh stated that on the one hand you want the public to have access to the records, but she asked if there has been any change in legislation.  Ms. Mailander stated that OPRA has been on Senator Weinberg’s agenda for years, and it is not necessarily going to make it better.  What they would like to see is what the League has been calling for, which is a commission study with a variety of people on it.  Then they would come up with a good solution as to how to revamp OPRA, which was created before there was a lot of email.  If an email response is requested, the Village cannot charge a fee.  She added that they want to provide public records to the public as they are entitled to it, but it is these other requests that bog them down.

Mayor Hache asked if they could draw a distinction between what comes from a commercial request.  Ms. Mailander stated that they couldn’t, and attorneys choose to come through the Village with an OPRA request, instead of discovery, because they get it quicker and for less money, if any money at all.  Mayor Hache asked if any of the legislation would allow them to charge.  Ms. Mailander stated that she didn’t know if that legislation would ever be adopted.  Councilman Sedon stated that this has been a topic of discussion for at least the last six years, and the issue is that residents have quicker OPRA requests, but it is the commercial stuff that takes so much work because they take advantage of OPRA and there must be some kind of distinction that comes down from the State.  Ms. Mailander stated that an OPRA request might be from a pool company, and they ask for everyone that has a pool, and they get that from the Building Department to solicit for pool maintenance. 

Councilwoman Knudsen asked about using technology to do redactions, in order to expedite that part of the OPRA request process.  Ms. Jackson stated that Dylan Hansen, Director of I.T., would have better information about that.  Mr. Hansen stated that the Laserfiche program that they are implementing does allow them to do that, because the documents can be saved with the redactions that can be turned on and off.  They have the ability to do it, but it is getting all of the documents into the Laserfiche system, with the staff that they currently have. 

Councilwoman Knudsen asked if there was something that they were able to go in and find any public document on a property with the Spatial Data Logic software.  Mr. Hansen said that they could implement that through Laserfiche and Spatial Data Logic, which would allow the Spatial Data Logic to keep track of the OPRA requests and notify the individual when they are fulfilled.  Councilwoman Knudsen asked if the public information is available in the public domain already, then that would alleviate some of the OPRA requests.  She thought that in Spatial Data Logic they would be able to find a property and see the relevant documents related to that property.  Mr. Hansen stated that right now when they get OPRA requests they don’t automatically put that out and redact the information, they gather it when it is asked to be gathered.

Councilwoman Knudsen stated she was thinking to make documents that are public information available, which would eliminate some of the OPRA requests.  Ms. Mailander asked if ESRI would do that.  Councilwoman Knudsen stated she could go on-line and look at Councilwoman Walsh’s tax bill as that information is available, so why shouldn’t all of the public information that is non-confidential be available.  Mr. Hansen stated that would be another Department in that sense.  Right now, the OPRA requests are fulfilled in the time period, but if you were to do every document that came in and make it publicly available, it would be very time consuming. 

Councilwoman Walsh stated that, for example, if an applications is submitted for the Zoning Board of Adjustment, the application would have to be submitted on paper, and a PDF would have to be provided as well, so that information is then already a PDF.  Councilwoman Knudsen stated that in 2011, she thought that all of that was going to be electronic file format with the software, Spatial Data Logic, so that she could go home and type in an address and find out everything about that property.  Mr. Hansen stated that you can go into SDL and see open and past permits on properties, but currently, all of the detail is not uploaded. Councilwoman Knudsen stated that they should adopt, by code, the requirement that any applications to the Zoning Board of Adjustment and the Planning Board, must be submitted on paper and electronically.  Mr. Hansen stated that would be fine, but right now they only have one larger format scanner for all of Ridgewood.  Councilwoman Knudsen stated that if someone is submitting the document in electronic format, the Village wouldn’t have to scan it.

Ms. Jackson stated that the reason for bringing all of that up was to ask that they increase the hours for the employee working in the Village Clerk’s office from part time to full time.  She presently works 25 hours per week and they were requesting to bring her up to full time which is 35 hours for the week.  This employee does a large portion of the OPRA requests.  Ms. Mailander added that she also does the agenda packets, the proclamations, and the raffle licensing.  Ms. Jackson added that she helps out with the ads, does the mail, and has other responsibilities.  Councilwoman Knudsen added that it was a busy Department.  Ms. Jackson stated that each Village Council packet, is done by the entire staff of the Village Clerk’s office.  Councilwoman Knudsen thanked Ms. Jackson for putting her agenda packet in an electronic format for her.

7. Elections

Ms. Mailander stated that the Elections budget is under the Village Clerk’s Office.  There is an increased budget due to the Municipal Election in May that runs about $50,000, with the biggest expense being the poll workers.  The County also bills the Village for the Primary Election, which runs $20,000 to $25,000, depending on how many registered voters there are.

8. Engineering

Chris Rutishauser, Director of Public Works/Village Engineer, stated that Engineering added another Engineer last year, Brian Duddy, who is a licensed engineer and is skilled in AutoCAD.  Mr. Duddy has been a very good asset in developing plans for bigger projects.  Mr. Rooney stated that he left a position there in case they wanted to hire another engineer.  Mr. Rutishauser stated that would be nice as the parking garage, Schedler, and the capital paving program would take a lot of time.  Mayor Hache asked if that was where the 19% came in.  Mr. Rooney agreed.  Councilman Voigt stated that Mr. Duddy was hired at $100,000.  Mr. Rutishauser stated that Mr. Duddy has a license, and that at $75,000 they would probably get someone that has a couple of years’ experience as a graduate from engineering school. 

Ms. Mailander stated that the capital budget for Engineering includes $12,000 for office furniture, and the annual paving program.  Mr. Rutishauser stated that for paving, they are recommending $2 million, and also have a recommendation in the capital budget for the Village Council’s consideration of improving the traffic signal at West Glen Avenue and North Monroe Street, in response to a number of resident requests.  They have made some minor improvements at the intersection, but to go further, they require funding.  Ms. Mailander added that for many of the capital items, the Village Council will have to consider whether it is something they want to do this year or push it off for a year.  Mr. Rutishauser stated that they have a large number of large ticket items, including Schedler Park improvements at $2.4 million, and the Zabriskie-Schedler House is $865,000.  Regarding Kings Pond, they are currently bidding out the final restoration and planting, including a walking path, park benches, and some native vegetation and removal of invasive species.  He added that he has a call from the NJDEP who heard about the project and asked if the Village would be interested in having that pond stocked with smallmouth bass and sunnies.  Councilwoman Knudsen stated that would be a good idea.

Mr. Rutishauser stated that currently, they are working at Kings Pond and trucking out the soil that was dredged out of the pond.  That material was dredged out through cooperative help with the Bergen County Mosquito Commission; however the Village has the responsibility of getting rid of it, and they have found a venue at the Meadowlands.  They are using Village trucks and have to pay for dump tickets at $368 per load.  Circle Avenue drainage improvements are included as an expenditure, as well as the Woodland area where there is a localized drainage issue that they estimate at $30,000 to fix it.  The Franklin Avenue streetscape plans are being worked on by Mr. Duddy.  Councilman Voigt asked what that includes.  Mr. Rutishauser stated that includes light upgrades, curb, sidewalk, and ADA ramps.  The paving will be paid for by the County.  Ms. Mailander asked if that cost included plans.  Mr. Rutishauser stated that the Village is doing the plans right now.  Ms. Mailander asked if it included anything with land taking.  Mr. Rutishauser stated that they would look at the final plans to determine if that was necessary.

Councilwoman Walsh asked if they were doing anything with the width of Franklin Avenue.  Mr. Rutishauser stated that Franklin does go wide and more narrow, with areas of parking and no parking.  They will see what is going to work, and some of the lights will be proposed with dedicated left turn lanes, which they already have at certain location.  The multi-family housing being built at the former Ken Smith site, has to integrate their streetscape with what the Village and the County are doing on Franklin Avenue.  Mayor Hache asked if that $1 million was based on the preliminary plan from the meeting with the County.  Mr. Rutishauser stated that it was based on that, but also on what they estimate will be required.  Councilman Voigt asked about the number of lights that are on the estimate.  Mr. Rutishauser stated that would be four traffic lights.  Councilwoman Knudsen asked where they were showing the contributions from the developers.  Mr. Rutishauser stated that The Enclave gave $60,000 but he doesn’t think that is considered in this budget request item.  Councilwoman Knudsen asked what that Ken Smith contribution would be.  Mr. Rutishauser stated that he didn’t recall what their contribution will be.

Mayor Hache asked about Schedler, as the original estimate for the field had two choices, which were much lower than the $2.45 million that were shown here.  Mr. Rutishauser stated that they estimate that amount as the total for the work that is proposed, the parking area, walking path, small recreational turf field, landscaping on top of the berm, fencing on the berm, a playground, and restroom facility.  Mayor Hache asked how much of that work he thought they would be able to cover in 2020.  Mr. Rutishauser stated that if they were able to put the parking lot in, he would be very happy, and if they got one-third of the $2.4 million he would be happy.  Mayor Hache stated they should budget for one-third then.  Councilwoman Knudsen stated that this has languished so long and is Village-owned property that is underutilized. 

Mr. Rutishauser stated that they submitted to the State Historic Preservation Organization (SHPO), and have to address the comments that were received back from them.  Councilwoman Knudsen stated that maybe they should leave some wiggle room in the budgeting, in case they can do more.  Mayor Hache stated that it is based on what realistically can get done in the next 12 months.  Mr. Rutishauser stated that he thinks if they get the approval from SHPO which will take a while, he wants to bid out the parking lot and get that built, as well as some of the walking trails, because that would get residents into the park.  Then, depending on funds available in the fall, he would like to plant spruce trees to start the screening.  Councilman Sedon stated that the funds for the house are the total, so they could realistically expect that about half of that would get reimbursed from grants.  Mr. Rutishauser stated that they do a lot of grant applications and have been promised some assistance, so that amount can subsequently be reduced by any grants that the Village would receive.  Ms. Mailander added that they budget for the full amount and then would be reimbursed by the grant.  Councilman Sedon stated that it was a large budget this year.  Mr. Rutishauser stated that it is a large amount, but it is a large parcel or property and what they are doing is trying to take into account what the neighborhood wants in terms of berm, screening, and preservation of the home.  The work on the house will soon be finished, and then they need the next phase to make the house functional, for the Village to be able to use the house.

Councilwoman Walsh stated that she was curious because of all the work that has been done, none of that is in the estimate.  Mr. Rutishauser stated that they got an estimate from the Historic Preservation architects, they are very detailed and provided this estimate that is being presented for budgetary purposes.  Ms. Mailander stated that the estimate is everything inside the house.  Councilwoman Walsh stated that was a lot of money for the interior of a house.  Ms. Mailander stated that it has to be done to historic standards, so that may be why, but she would provide Councilwoman Walsh with the quote.  Councilwoman Walsh stated that the public is definitely going to want to see what that entails.  Ms. Mailander stated that the contractors have to be prequalified historic builders as the house is on both the National and New Jersey Historic Registers.  Councilwoman Knudsen stated that what is sad is that house was in really good condition in 2008/2009 when it was purchased, but allowing it to deteriorate has increased the cost of repairs, and even more so with the historic designation.

Councilwoman Knudsen asked about the letters from SHPO and if it was related to Phase I/II.  Mr. Rutishauser stated that they submitted the site plans that staff had developed for developing the rest of the parcel, but they had to be submitted to SHPO because the entire site is under the jurisdiction of SHPO.  Councilwoman Knudsen asked if it was the archaeology.  Ms. Mailander stated that it wasn’t the archeology, but more that the entire site is considered historic so anything they do has to be approved by SHPO.  Councilwoman Knudsen stated that the Certificate of Eligibility was for the house.  Ms. Mailander stated that SHPO has come back to the Village and said that it is for the entire site.  Mr. Rutishauser stated that SHPO also didn’t allow only the lot that the house resides on to be declared historic, they included all of the parcels of land that have become one lot, and extended the preservation arm over the entire parcel.  Councilwoman Knudsen stated that it is a really great opportunity to have a property that is recognized as historic, but it is a challenge.  Mr. Rutishauser agreed that it is a challenge, in terms of design, SHPO, and finances for the Village.

Councilwoman Walsh asked about the list that was proposed from Engineering, and what was the order of importance.  Ms. Mailander stated that they have whittled it down, and many of these are projects that the Village Council has wanted, so this is where they need guidance as to what the Village Council wants to fund.  Mayor Hache stated that they had the recommendations that were made by the ad-hoc committee and there was a list.  They already know what the scope of work and total cost is, but he would like to add up those dollars into what they can realistically complete in the next year, which is the responsible thing to do.  Mr. Rutishauser stated that if they get SHPO approval, they can get the parking lot built.  He would then also start including the trees on top of the berm.  The berm was built by Village staff, so it is a little rough and needs to be cleaned up. 

Councilwoman Walsh stated that in terms of the list here, safety is the top priority, and if the Franklin Avenue corridor is going to start seeing completion, she asked if there was a timeline that Engineering could give as to how long it would take to coordinate.  Ms. Mailander stated that with Franklin Avenue the Village needs to move forward, because the agreement with the County is that as long as the Village continues to move forward and provides their part of it, the County will continue to move the Village forward on the list.  Mayor Hache stated that in discussion with the County, they said that it would be a minimum of two years for the work to start.  Councilwoman Walsh stated that if the developments are finished, it’s going to be a traffic jam there.  Ms. Mailander agreed, but stated that it wouldn’t be done until the County sees that the Village is completing its part of the Franklin Avenue project, because then the County bids it out.  Councilwoman Walsh stated that means the Village is running out of time. 

Councilwoman Knudsen stated that it is going in a positive direction with the County, but she doesn’t think that it is feasible to move it any more quickly.  Councilwoman Walsh stated that was the worry, as the one intersection at Chestnut Avenue and Franklin Avenue, is not as safe as it could be, and there will be additional vehicles once the multi-family housing is finished.  Councilwoman Knudsen stated that when the Planning Board reviewed the site plan applications for the multi-family housing, the upgraded road conditions were not anticipated in those site plan applications.  Mr. Rutishauser stated that they anticipated improving the roadway but no approval was linked with a timeline.  Councilwoman Knudsen stated that the traffic studies that were completed by the traffic professionals on both sides were based on the existing conditions.  She added that what happens now at the County will only improve upon those projected outcomes.  Mr. Rutishauser agreed.  Mayor Hache stated that the County’s restrictions are more resource based than a concern about traffic, which is why they said it would be about a year from now.  Councilwoman Knudsen added that the information that the Village had was based on consultant projections.

Mr. Rutishauser stated that other capital requests include flashing beacon lights, radar lights, installing the final section of the West Glen Avenue sidewalks, which is going to interfere with resident parking that has been created along the side of the road and is in the public right of way.  There are also sidewalk and paving repairs.  They want to install pedestrian activated warning lights at the crosswalk outside the Library, with intense lights that flash when a pedestrian wants to cross.  Councilwoman Walsh stated that she thinks that will help a lot, because she was driving on Maple the other night and a pedestrian stepped into the road dressed completely in black and she barely saw them.  Mr. Rutishauser stated that he executed a work order with PSE&G to get a much brighter streetlight in that area.  The final item in capital is that there are two tanks that are not working very well, and there is constantly a puddle in the two locations that they would like to correct.

Ms. Mailander stated that they would go back and have Mr. Rutishauser figure out a priority list and what can be completed in 2020, and bring it back at one of the future budget meetings.

9. Planning

Ms. Mailander stated that the main increase here is the Other Professional Services budget line.  Mr. Rutishauser stated that is the Village Planner and also the Planning Board Attorney.  There is a conflict planner and an Affordable Housing Planner.  Right now the Planning Board has not been meeting very often, due to lack of items to discuss, which saves money.

10. Traffic & Signal

Ms. Mailander stated there was a big increase in materials and supplies for the Traffic and Signal Department and asked if that was signage.  Mr. Rutishauser agreed and stated that the switchover to the kiosks will require about 650 to 750 individual signs to be manufactured and installed.  They do almost all of the sign printing in-house.  Ms. Mailander stated that Signal has capital requests.  Councilman Voigt asked if they were adding another person here.  Mr. Rutishauser stated that they would like to do so.  Councilman Voigt asked for the reason.  Mr. Rutishauser stated that the Signal Division’s workload is extremely high, and they are in demand by other Departments.  Currently, the best heavy equipment operator in all Village forces, is a Signal employee and he works with other Departments when they have that need. 

Councilman Sedon stated that with the addition of the kiosks, he asked if the workload of collecting coins from the kiosks would be less than with the parking meters.  Mr. Rutishauser stated that they do anticipate less collection effort and less coins to carry.  The kiosks will have their own challenges, and each collection crew will have to be issued a snow brush to make sure that they clean off the solar panel on the kiosk, so that it generates enough electricity to function.

Mr. Rooney added that each kiosk will have a container that captures the coins, which they take out and put in the car so that will be a great timesaver.  Mr. Rutishauser is correct in stating it will be an adjustment.  One of the challenges they had with the kiosk on North Broad Street is that one of them was in the shade 24/7 so they had to fit a different solar panel for that so it could store the energy better.  Councilwoman Walsh stated that came up at the Chamber, so if it is shady out for multiple days, she asked how many hours the battery backup has.  Mr. Rooney stated that it has about 12 hours on the battery, but if it is in the shade they can replace the panel, as they are provided by the manufacturer.  The capacity of the solar storage is four days, then an additional 12 hours on the battery.  They also get notifications if the battery runs low so they can do something about it.  Councilwoman Knudsen asked if there were added batteries that they could have on call.  Mr. Rutishauser stated that it is going to be a learning curve for everyone.

Mr. Rutishauser stated that the capital requests for Signal are a bucket truck and Village Hall parking lot LED light upgrades. They also have building maintenance requests, including the exterior renovation on the front and side of Village Hall; at the Fire Headquarters they would like to replace the fire alarm; an EMS roll-down door replacement; and the ADA compliance repair at the Village Hall front door.  Councilman Voigt asked about the side door that is closest to the Community Center being upgraded.  Ms. Mailander stated that it is in last year’s capital budget, and will be done sometime this year.  Mr. Rutishauser stated that for infrastructure, they were looking for $30,000 to continue the fiber optic line conversion throughout the Village.  The final item is the pedestrian crosswalk warning bollards, which have a variable lifespan.

11. Fleet Services

Mr. Rutishauser stated that they hired a full time mechanic at the beginning of the year, with 20 years’ experience in Municipal Fleet Services, who is working out very well.  Ms. Mailander stated that the only increase in the budget is the purchase of tires.  Mr. Rutishauser stated that tires for loaders cost thousands of dollars each.  So far, the weather has been cooperative with no snow, which means less road time for the loaders.

Ms. Mailander stated that there were capital expenditures for Fleet, and both of these were important to do.  One is for the heavy duty truck lift, as they can no longer use the one they are looking to replace.  Mr. Rutishauser stated that they have to have the lifts certified, and also give serious consideration to replacing the underground fuel storage tanks.  They have a 30 year life expectancy, and are approximately 32 years old.  Ms. Mailander stated that when she first started working at the Village, there was a leak in those storage tanks which caused gasoline to run down to Oak Street and the Village purchased a private home because it was inundated with gasoline.  Councilman Voigt asked if the $800,000 included any type of remediation they would have to do when taking out the old tank.  Mr. Rutishauser stated that they were hoping they didn’t have any remediation to do.  They have hired fuel tank specialists the last couple of years testing the tanks and making sure they are completely in compliance with DEP regulations and everything is still okay.  

12. Street Department

Mike Junta, Assistant Superintendent of Public Works, was present.  Mr. Rutishauser stated that the Street Department’s regular budget didn’t have much change from the prior year.  Capital budget includes two vehicles, a front end loader and a tri-axel dump truck.  They would like to replace their 1997 Deer 44 as it has about 14,000 hours and the transmission has leaks.  The mechanics have looked at it carefully and feel that it is no longer a viable vehicle for them to use.  They would also like to replace a 1999 tandem dump truck with a lot of hours on the engine, as the body has rotted off of the frame.  Mechanics have also felt that given the current state of the truck, it is not safe to drive and has been parked for about two years.  The tri-axel dump truck is something that they could use to haul materials.  Councilwoman Knudsen asked how big the vehicle would be.  Mr. Rutishauser stated that it is the largest dump truck possible.

13. Yard Waste Pickup and Recycling

Mr. Rutishauser stated that the proposed budget for yard waste pickup and recycling of yard waste is flat over last year.  Ms. Mailander added that the only thing going up are the disposal fees and the Commercial Driver’s License (CDL) testing because this allows the Village to have more people certified as truck drivers.  Mr. Rutishauser stated that they encourage everyone to get a CDL commercial driver’s license as it allows them to drive all of the Village vehicles.  It also requires the CDL driver’s license employees to be tested for drugs and alcohol, which means they have to come to work in a sober state.  Councilwoman Knudsen stated that she thought all employees were required to get a CDL to drive a Village vehicle.  Mr. Rutishauser stated that they encourage it, but it is not required for all vehicles.  Ms. Mailander stated that a lot of permanent part time people may not have their CDL, but they may decide to obtain it while working for the Village.  Mr. Rutishauser added that they encourage the staff to get the CDL because it increases their versatility.  Ms. Mailander stated that there are no capital budget requests for this division.

14. Water Pollution Control Facility (WPCF)

Mr. Rutishauser stated that Jim Fells, Supervisor, was present at the meeting.  Mr. Rutishauser stated that Mr. Fells is the new Supervisor and took the position a year ago.  They face a number of challenges this year, as the lab manager and license holder is retiring, so they have to replace him. 

Councilman Voigt asked what the NJDEP Compliance Study is for $150,000.  Mr. Rutishauser stated that they have to look at some of the compounds they are finding in the sludge, and this is something they have to do in conjunction with Ridgewood Water because they are using sequestering agents and are also doing a lead service replacement.  Whatever goes into a household, comes to the WPCF, and things that they are looking to address are often times found concentrated in the sludge.  The current sludge disposal is at Passaic Valley in Newark, and they previously had gone to Two Bridges where they incinerated it, but that facility lost their permits.  Councilman Voigt asked if this study was required.  Mr. Rutishauser stated that it was necessary before it was too late and they were forced to do the study due to a regulatory edict.  Ms. Mailander stated that was taken out of the budget, and it is not likely to be done in 2020.

Mr. Rutishauser stated that at the WPCF they still have their liquid waste acceptance program, which brings revenue to the Village through the processing of gray water from septic tank cleanouts brought to them by a contractor who does these cleanouts.  Councilman Sedon asked how much was brought in through this program.  Mr. Rutishauser guessed about $120,000 in 2019.

Mr. Rutishauser stated that capital requests include pumps, meters, and SCADA, and fixing some crumbling places in the administration building.  

15. Zoning Board of Adjustment

Ms. Mailander stated that legal advertising is the biggest increase in the Zoning Board of Adjustment’s budget.  Mr. Rutishauser stated that they have to advertise the Zoning Board of Adjustment’s decision for an applicant in the Ridgewood News.  There has been talk at the State level to waive or change that requirement, but that hasn’t happened yet.

16. Building Maintenance

Ms. Mailander stated that the budget for Building Maintenance is flat to the 2019 budget. 

17. Utilities

Ms. Mailander stated that the Utilities budget is also flat to the 2019 budget.

2. Wrap-up and Next Steps

Ms. Mailander stated that their next Budget Meeting is Monday, February 24^th at 5:00 P.M. with Tax Assessor, Municipal Court, Fire, Police, Emergency Management, the Library, and the Building Department.

4. COMMENTS FROM THE PUBLIC

Pamela Perron, 123 Kenilworth Road, asked when the Village purchases vehicles if there was any requirement as to whether the vehicle was available in a hybrid form.  Mr. Rutishauser stated that they went down that road and had two BMW all electric Mini Coopers on a trial basis and it was a learning curve.  His first Village vehicle was a Prius, and there were a number of hybrid Ford Escapes for the Parking Utility, but the number of miles that they put on the vehicles were so few that they found that it never offset the additional cost of buying the hybrid model.  If Village vehicles were driven 40,000 to 50,000 miles a year, a hybrid vehicle might be worthwhile, but the Village vehicles are not putting on that type of mileage each year.

There were no additional comments from the public.

5. ADJOURNMENT

There being no further business to come before the Village Council, on a motion by Councilwoman Knudsen, seconded by Councilwoman Walsh, and carried unanimously by voice vote, the Village Council’s Special Public Budget Meeting was adjourned at 7:10 P.M.

______________________________

Ramon M. Hache, Sr.                         

Mayor                        

______________________________

              Heather A. Mailander

      Village Manager/Village Clerk

A SPECIAL PUBLIC WORK SESSION OF THE VILLAGE COUNCIL OF THE VILLAGE OF RIDGEWOOD HELD IN THE SYDNEY V. STOLDT, JR. COURT ROOM OF THE RIDGEWOOD VILLAGE HALL, 131 NORTH MAPLE AVENUE, RIDGEWOOD, NEW JERSEY ON SEPTEMBER 8, 2021, AT 5:30 P.M.

1. CALL TO ORDER – OPEN PUBLIC MEETINGS ACT – ROLL CALL – FLAG SALUTE

Mayor Knudsen called the meeting to order at 5:30 P.M. and read the Statement of Compliance with the Open Public Meetings Act.  At roll call, the following were present:  Councilmembers Perron, Reynolds, Sedon, and Mayor Knudsen.  Also present were Heather Mailander, Village Manager/Village Clerk; Eileen Young, Deputy Village Clerk; and Matthew Rogers, Village Attorney. 

Mayor Knudsen led those in attendance in the Pledge of Allegiance to the flag and asked for a moment of silence in honor of the American men and women serving in our Armed Forces, as well as those serving as first responders.

2. COMMENTS FROM THE PUBLIC

Mayor Knudsen asked if there were any comments or questions from the public.  

Rurik Halaby, 1 Franklin Avenue, referred to the Town Garage, and suggested that a developer be brought in rather than making the site into a park.  He said that what is happening at the Schedler Park property is a shame, and he pointed out that the Wilsey Square Park pocket park has been vandalized. 

Mr. Halaby questioned why it was taking so long to negotiate a lease with Health Barn at Habernickel Park.  He said that Stacy Antine has done a lot of good for the Village, but the powers that be in the Village have tried to destroy one of the finest institutions in Ridgewood. 

Mr. Halaby spoke about the Village Council meeting of July 14, 2021, and characterized it as misanthropic.

Russell Forenza, 228 Emmett Place, referred to the proposed park at the Town Garage, and said he agreed with Mr. Halaby.  He asked if the parking spaces to the left would be eliminated.  He said that the Village doesn’t need another park, and no one has any idea if the site is polluted.  There will be no tax revenues coming from a park just as there are no tax revenues from Habernickel Park, or the proposed Schedler park. 

Mr. Forenza said it is not prudent for any public official or Ridgewood employee including the police to take a knee for the Black Lives Matter movement.  In the case of a police officer, someone could take their service revolver or cause personal harm.  Mr. Forenza said that this type of a statement should be made on the individual’s personal time, or vacation time, but not while in uniform.  He has spoken with the Police Chief who says she disagrees with him.  Mr. Forenza said that this is disrespectful for the safety of those in attendance, but while police officers are in uniform their primary concern is to maintain public safety. 

Mr. Forenza suggested purchasing a shredder for the Recycling Center.  This would be more convenient for residents instead of having them stand in line several times a year at Graydon Pool to have documents shredded. 

Siobhan Cran Winograd, 274 Ivy Place, said that she contacted the Village Council several times, but has been ignored.  Her father who was a polio survivor and former marine, as well as her mother are not able to access this meeting without remote access.  Ridgewood should be embracing modern technology to ensure that disabled and senior residents have access to Village Council meetings.  When the remote system of broadcasting meetings was installed, everyone had a chance to participate in democracy, and this is what government should strive to provide.  Ms. Winograd noted that this Village Council has more knowledge than previous Village Councils thanks to the census, and the Master Plan, and they are fully aware that Ridgewood’s population is aging, and potentially disabled.  The remote access should be restored due to the fact that the Village values the elderly and disabled population.  Ms. Winograd stated that so many residents have not been engaged with Village Council meetings since access was stopped, and she asked that this access be restored.

Robert Upton, 172 West Glen Avenue, addressed the West Glen Avenue sidewalks project.  He thanked Councilwoman Reynolds, the Village Manager, and the Village Engineer for meeting with him to discuss the timing, and process of the conceptual project.  The Village was waiting for comments from Bergen County, and Mr. Upton commented that it seems as if the current plan is the same as the original plan that had been presented.  He indicated that he is not opposed to the plan in principle; however, there are items that need to be addressed.  These items include the speeding issue on West Glen Avenue; the location of trees along the side of the road relative to visibility and safety; and the parking of delivery and contractor vehicles.  Mr. Upton recalled that initially it was noted that there was only $50,000 available to begin the project, which would extend over many years.  He feels it is imprudent to embark on such a lengthy project without assessing the overall cost.  There is no plan to publically discuss the project, but only to meet with individual property owners.

Mr. Upton stated that costs and aesthetics; the need for sidewalks on both sides of the street; and the widths of the sidewalks for the entire project should be addressed.  The need and cost of the grass strip, and the cost of the removal and replacement of existing walls should be discussed.  Mr. Upton stated that the aesthetics of building a wall of the same material in front of fifteen (15) adjacent properties from number 162 to 228 must also be considered.  These items and the overall plan should be reviewed before embarking on individual parts of the plan. 

No one else came forward and the Public Comments portion for the meeting was closed by Mayor Knudsen.

3. PRESENTATION – AMERICAN LEGION GOLD STAR MOTHER COMMITTEE

Christopher Stout, 251 Burnside Place, introduced himself as part of a Goldstar Family Monument Committee.  This committee consists of members and friends of American Legion Post 53, including William Carbone, Ramone Hache, Bob Paoli, and Arthur Rubel among others.  The mission is to offer a monument in Ridgewood to the Gold Star Families.  The title of “Gold Star Family” identifies families of military members who have died in the line of duty, and it is meant to honor the ultimate sacrifice and to acknowledge the loss, grief and healing of the family.  Mr. Stout stated that Post 53 hosts a Gold Star Families Luminaries evening every year on the last Sunday in September, which is Gold Star Families Day.  Mr. Stout said that The Legion Post is proposing to install a permanent tribute to Gold Star Families in Memorial Park at Van Neste Square.  There is an award winning permanent tribute to the 114 names of military service causalities in the park and they propose adding a tribute to those families.  Mr. Stout said there are similar monuments throughout the United States, but only one Gold Star tribute in New Jersey located in Holmdel.

Mr. Stout stated that American Legion Post 53 would like to place a permanent monument to Gold Star Families in northern New Jersey.  The monument would be in an abstract or realistic sculpture with graphics based on a reply to Requests for Proposals to be sent out to local sculptors.  The sculpture will be an expression of loss and grief, and will portray the emotions and strengths of Gold Star Family Members.  The sculpture will be the centerpiece of the annual Gold Star Families Commemoration.  Visitors to the site will leave with an understanding of the anguish of loss experienced by military families.  Mr. Stout said that the proposals will be presented to the Village Council for approval, and the request is for Village Council approval to place, and maintain a permanent monument on Village grounds. 

Councilwoman Perron questioned whether the proposed monument would be bronze, marble or another material.  Mr. Stout said that the material for the permanent monument would be the artist’s choice.  The Legion will have to consider a material that is vandal free, and one of the things to consider is the longevity of the material.  Councilwoman Perron asked about drawings.  Mr. Stout said he is hoping for approval of the concept tonight by the Village Council.  After that, Requests for Proposals (RFP) will be sent to local artists.  Upon questioning by Councilman Sedon, Mr. Stout said he hopes the authority for the final choice can be made by Legion Post 53.  Once the selection has been made, he will bring the selection to the Village Council for final approval. 

Mayor Knudsen said this is a wonderful way to acknowledge service and sacrifice.  She questioned fund raising, and Mr. Stout said that a program had recently commenced.  He said that the concept includes a brick walkway to the middle of the grass where the monument will be located.  Major donors to the monument will be noted with a brick.  Mr. Stout added that they have not yet opened a bank account for donations specific to this project.

Mayor Knudsen said that the Village Council fully supports the monument, and they are very pleased to have the Gold Star Monument in Ridgewood.  She said that a resolution could be prepared for the October meeting if Mr. Stout feels that is necessary.  Ms. Mailander said that there is a consensus by the Village Council that this is a wonderful project, and Legion Post 53 can move forward; however, she will have a resolution prepared for the October 13^th meeting.  Mr. Stout stated that Legion Post 53 is now eligible for a national grant given by the National Gold Star Families Organization.

4.           DISCUSSION

             a.           Ridgewood Water

             Award State Contract Purchase – Emergency Generator Amendment

Ms. Mailander recalled that the Village Council awarded Resolution 21-209 for the purchase of an Emergency Generator for the Water Department in the amount of $116,795.00, which was incorrect.  She is requesting that this resolution be rescinded, and that a new resolution be adopted to reflect the correct purchase price of $135,093.00.  The Emergency Generator is for the new Water Office project to be shared by the Library.

             b.           Parking

There are no items under parking this evening.

              c.           Budget

1.)          Preparation of Village Council Meeting Minutes through December 31, 2021

Ms. Mailander stated that the contracted individual who prepared meeting minutes has resigned for personal reasons.  One of the original contractors who prepared minutes in the past will take over preparation of Village Council Minutes from July 1, 2021 to December 31, 2021.  Ms. Mailander confirmed that there is funding to cover the increased cost.

2.)          Award State Contract Purchase – Vehicle Tracking System

Ms. Mailander stated that on July 14, 2021, the Village Council awarded Resolution 21-223, for the installation of vehicle tracking systems and software for Village vehicles under State Contract 89851.  Subsequent to the adoption of the Resolution, the Village was notified that the vendor had changed to a new State Contract.  This change at the beginning of 2021, affects both the 2020/2021, and the 2021/2022 contract years.  Ms. Mailander is requesting that the Resolution adopted in July be rescinded, and that two resolutions be adopted to reflect the corrected State Contract number as well as one to cover January 2021 to June 2021, and from July 2021 to June 2022. 

3.)          Award Third Year of Three Year Contract – Disposal of Recyclable Material

Ms. Mailander stated that this is the award of the third year of a three year contract for the Disposal of Recyclable materials to Atlantic Coast Fibers of Passaic, N.J.  This is a revenue share model with payment to the Village.

4.)          Award State Contract – Interceptor - Police

Ms. Mailander stated that the Police Department asked for quotes for a 2022 Ford Police Interceptor.  The most responsible quote came from Route 23 Auto Mall, Butler, New Jersey, at a cost of $37,130.00.  The funds are available in the Police Department Capital budget.  The vehicle will replace Patrol Car #9, a 2016 Ford PPV with high mileage at 72,524, and 16,696 engine hours.  Ms. Mailander advised that this car can no longer be used in an emergency capacity, and it is recommended that the vehicle be used in another Village department.  

5.)          Award State Cooperative Purchase – Portable Radios – Emergency Services

Ms. Mailander stated that this State contract is for six (6) new portable Motorola radios.  The equipment is being purchased from Motorola Solutions of Woodcliff Lake, N.J., with the amount not to exceed $34,998.09.  Ms. Mailander mentioned that existing radios in vehicles are being replaced, which will allow for colleagues to communicate on multiple/additional bands from a single radio.  This will enhance safety, efficiency, and improve interagency operations.  This will complete a change in portable radios because radios in ambulances and first responder vehicles have previously been updated. 

6.)          Award Contract – 2022 Village Calendar

Ms. Mailander removed this item from tonight’s agenda due to some discrepancies; however, she said she will recommend the proposal submitted by Ridgewood Press.  Mayor Knudsen asked that the dates of the Jewish holidays be confirmed with Rabbi Fine. 

7.)          Additional Award – 2021 Road Resurfacing and Repairs

Ms. Mailander said that this is an additional award for road resurfacing and repairs, which had been awarded in March to American Asphalt and Milling Services of Kearny, N.J.  The bid included the curb and sidewalk replacement, and Mr. Rutishauser is recommending that the same company be awarded additional funds in the amount of $160,000.00 for sidewalk work primarily on West Glen Avenue and several other possible locations.  Ms. Mailander indicated that the funding is available in the capital budget.

8.)          Authorize Electronic Tax Sales

Ms. Mailander explained that this resolution will allow the Village to continue to participate in online tax sales.  This is for New Jersey Tax Lien Investors/Real Auction.com, and it has been approved by the Director of the Division of Local Government Services of the State of New Jersey.  Ms. Mailander added that there is also the required annual Resolution authorizing the Tax Collector to charge $25 per mailing of the Tax Sale Notice to be added to the cost of sale in lieu of any two publications of the tax sale notice.

9.)          Authorize Sale of Compost – Lakeview Compost Facility

Ms. Mailander explained that the Village solicited Request for Proposals from vendors in the yard waste/mulch industry for the sale of finished compost from the Lakeview Compost Facility.  The leaves collected in the Fall have composted by this time, and the Village has received two responses for the finished compost.  The highest quote was received from DTS Trucking of Hawthorne, N.J., in the amount of $3.00 per cubic yard or approximately $27,000.  The amount is 50 cents per cubic yard more than last year. 

Ms. Mailander said that DTS has been purchasing the finished compost for the past few years and the finished product will be hauled away to provide space for the leaves coming into the facility in the next several months.

d.           Policy

1.)          Approve AM Rotary Park Area Cleanup Program – Twinney Pond Area

Ms. Mailander stated that the Ridgewood Rotary Club has volunteered to perform trail maintenance and removal of invasive tree species at the Twinney Pond area.  The tree species will be identified by the Village Arborist.  The proposed date for the work is Saturday, October 2^nd at 9:00 A.M. with a rain date of October 9^th and maintenance will include placing wood chips on the walking paths.  The Village will provide wheel barrows to move the wood chips; provide some rakes and hand tools to assist with the work; and remove and dispose of the invasive trees that are cut down.  Ms. Mailander said that the Village has requested a Certificate of Insurance from the Rotary Club. 

Councilwoman Perron who is a member of the Rotary Club said that they would like to begin work at 8:00 A.M. rather than 9:00 A.M. in order to complete the work in one day.  The Director of Parks and Recreation will have the Village Arborist mark the invasive trees.

2.)          Vacating Barrington Road/Upper Boulevard Parcel

Ms. Mailander explained that there is a paper street located at the westerly intersection of Barrington Road and Upper Boulevard.  The adjoining neighbors are interested in receiving portions of that property.  She explained that a 15 ft. wide water main easement will be located in the median of the proposed vacated parcel so that there will be equal property on each side.  All rights and title to the vacated parcel other than the 15 ft. wide water main shall be conveyed to, and consolidated with the abutting properties.  The owners of the properties will be responsible for reimbursement to the Village of any costs related to the vacating of the unimproved paper street.  The consolidation of the lots and the revisions to the maps of the Village will reflect the consolidation of the vacated parcel to the respective properties. 

Councilwoman Perron pointed out that the survey was not attached.  Mr. Rogers explained that he hopes to have the survey along with the meets and bounds description of the entire vacated area from the property owner’s surveyor in the near future. 

3.)          Abandoned Home & Severe Property Maintenance – 164 N. Murray

Ms. Mailander stated that there is a request for the Village to hire a landscaper to abate the property maintenance violations found at 164 North Murray Avenue.  The cost of this service will be the added to the tax burden of the property owner.  Ms. Mailander explained that the Village has been unable to contact the property owner, and she added that the property is not in foreclosure because the taxes are being paid.  The attorney for the owner has been advised that a landscaper is being hired.  The property is in a severe condition, and the cost of cutting grass, removing weeds, and plants from the gutters, along with the removal of water from the pool cover is estimated to be between $1,800 and $2,000. 

Ms. Mailander asked for authorization to move forward with the work, and Mayor Knudsen indicated that this is a reasonable plan. 

4.)          Central Business District Dining corral Extension

Ms. Mailander reminded everyone that the expansion of eateries into parking spaces expires on October 31, 2021.  Robert Rooney is reviewing a different pricing structure for permanent structures pursuant to the approval of the Village Council.  More information will be provided in order to further discuss the possibility of extending dining corrals.    

5.)          Extend the Time of Variance Approval due to Pandemic

Ms. Mailander stated that according to the Code of the Village of Ridgewood any applicant who receives variance approval not subject to site plan, subdivision or conditional use approval must obtain the required building permits within one year of the date of adoption of the resolution of approval.  Presently, building materials are difficult to obtain, and the Village Council has suggested temporarily extending the period for approved applicants to two years from the date of the adopted resolution of approval to satisfy the requirements.  This extension will remain in effect until there is a further resolution of the Village Council to rescind this extension. 

Mayor Knudsen explained that this is an important step to grant some relief to those caught in an impossible situation.  She has worked with Matt Rogers, Village Attorney, and Bruce Whitaker, Planning Board Attorney, to ensure this has been done properly.  This will be welcome news to residents who want to complete their projects without going through variance approval again.

              e.           Operations

1.)          Declare Property Surplus – IT Department

Ms. Mailander stated that this refers to surplus nonfunctional IT equipment that is damaged and not suitable for repair or no longer needed for public use.  These items will be declared as surplus property and authorizes the Village Manager to dispose of the property. 

8.           ADJOURNMENT

There being no further business to come before the Village Council, on a motion by Councilman Sedon, seconded by Councilwoman Perron, and carried unanimously by voice vote, the meeting was adjourned at 5:38 P.M.

                                                                                                                                                                                                                                                                                  _________________________________                                                                                                                                       Susan Knudsen                                                                                                                                                                          Mayor

_________________________________                                                                                                                                 Eileen Young                                                                                                                                                     Deputy Village Clerk

A REGULAR WORK SESSION OF THE VILLAGE COUNCIL OF THE VILLAGE OF RIDGEWOOD HELD IN THE SYDNEY V. STOLDT, JR. COURT ROOM OF THE RIDGEWOOD VILLAGE HALL, 131 NORTH MAPLE AVENUE, RIDGEWOOD, NEW JERSEY ON AUGUST 4, 2021 AT 7:30 P.M.

1. CALL TO ORDER – OPEN PUBLIC MEETINGS ACT – ROLL CALL – FLAG SALUTE

Mayor Knudsen called the meeting to order at 7:30 P.M. and read the Statement of Compliance with the Open Public Meetings Act.  At roll call, the following were present:  Councilmembers Perron, Reynolds, Sedon, Walsh and Mayor Knudsen.  Also present were Heather Mailander, Village Manager/Village Clerk; Eileen Young, Deputy Village Clerk; and Matthew Rogers, Village Attorney. 

Mayor Knudsen led those in attendance in the Pledge of Allegiance to the flag and asked for a moment of silence in honor of the American men and women serving in our Armed Forces, as well as those serving as first responders.

2. COMMENTS FROM THE PUBLIC

Mayor Knudsen asked if there were any comments or questions from the public.  

Linda Scarpa, 569 Northern Parkway, referred to Budget point 6, which was listed under the Discussion portion of tonight’s Agenda.  The item amends the salary ordinance for firefighters and fire supervisors. Ms. Scarpa pointed out that this year’s budget did not include the pension, and health benefits contribution paid by the tax payers of Ridgewood.  The entire budget for this department is $8 million, and Ms. Scarpa said it is important to add the transparency that taxpayers didn’t receive in the original presentation.  She stated that the following payments should be made when discussing the amendments:  total pension contribution per firefighter; total health benefit payment made for single coverage per firefighter; total health benefit payment made for family coverage per firefighter; and total contributions made by firefighters where there is a required 30% as per public law.  Ms. Scarpa stated that any Councilmember with a relative involved with the Fire Department should recuse themselves from the budget vote. 

Ms. Scarpa stated that she took advantage of the opportunity for the remote access system for public comment.  This idea was supported by former Councilmembers Hache and Aronsohn, and it has been removed from the Agenda for no apparent reason.  Ms. Scarpa pointed out that this is a mistake since the pandemic is not going away, and many people are away on vacation.  Taxpayers should be given the opportunity to speak without fear of harassment.  She stated that this lack of communication is not helping the community, and improvements need to be made.

Siobhan Cran Winograd, 274 Ivy Place, said that she was disappointed to see that remote access was not on the Agenda.  She was also disappointed that all of her emails relative to the status of remote access were ignored.  She is advocating for something that the Mayor and Council should be doing.  Ms. Winograd said that her father had polio as a child, and before ADA came into effect her family made inaccessible events accessible for her father.  She pointed out that the School Board managed to get the entire school population online overnight.  The Village IT Department was able to hold Village Council meetings via Zoom, and immediately the Council was able to engage with a large section of the community.  Ms. Winograd noted that the failure to continue this practice is shortsighted and offensive to the community.

Ms. Winograd understands that the Mayor and Council receive a lot of emails, and she appreciates the responses she often receives from Councilwoman Perron and Councilwoman Walsh.  The Mayor and Council must respond to residents or they will become increasingly frustrated.  Ms. Winograd said she is advocating for the obvious, and she asked that the remote access be reinstated.

Mayor Knudsen stated that none of the Councilmembers implemented Zoom meetings during the pandemic.  The entire Village Council made the decision along with the Village Manager, and the former Village Council.  The Council and the Village Manager have been looking into this further, and the Village Manager will respond further on this subject later in the meeting. 

Regarding Ms. Scarpa’s points on the Fire Department, Mayor Knudsen stated she has recused herself from all Fire or Police Department related discussions on the subject of ordinances, and contract negotiations.  She noted that she is permitted by law to participate in budget discussions. 

3.           MANAGER’S REPORT

Ms. Mailander stated that the “Welcome Back to Ridgewood” event will run from now through September 5th, beginning at 10 A.M. on Saturday, and ending at 10 P.M. Sunday in the Central Business District (CBD).  The area from North Walnut Street to Broad Street will be closed to vehicular traffic along East Ridgewood Avenue, including the side streets of Oak Street, Prospect Street, and Chestnut Street in order to create a pedestrian plaza.  The retail businesses and outdoor dining areas will be moved into the streets and pedestrians can continue to walk on the sidewalks.  Ms. Mailander encouraged everyone to come into the Village CBD for a wonderful shopping and dining experience.

Ms. Mailander reported on the “Touch a Truck” event to be held on Saturday, August 21, which involves public safety vehicles.  The event will be located on East Ridgewood Avenue at the Oak Street corner from noon to 3:00 P.M.  There will be a Follow the Yellow Brick Road theme on Saturday, September 4^th. 

Ms. Mailander reminded everyone of the Annual Summer Sidewalk Sales, which begins August 5^th running through Saturday August 7^th.  This is a perfect way to find a bargain, and enjoy dining at one of the many restaurants as well.

Ms. Mailander invited everyone to join the partnership of local medical groups at the Kasschau Memorial Shell on Veteran’s Field from 7:30 P.M. to 8:30 P.M.  There will be free blood pressure and glucose readings, nutritional education, and COVID testing with surprise giveaways.  An American Classics Concerts follows at 8:30 P.M.  Ms. Mailander reminded everyone to bring a chair.

Ms. Mailander stated that there would be a senior bus available on Thursday evening August 5^th and Thursday evening August 12^th.  Reservations are necessary.  The final performances of the season at the Kasschau Memorial Shell are next Tuesday and Thursday.

Ms. Mailander reminded everyone that Graydon Pool remains open daily and season passes are still available.  Details on fees and hours of operation are available on the Ridgewood Parks and Recreation website, or by calling 201-670-5560.  Graydon Pool is looking for certified lifeguards since some of the lifeguards are returning to college or high school classes.  Graydon Pool will be closed on August 24^th and August 30^th through September 3^rd due to the start of High School classes being scheduled prior to Labor Day.  The Village hopes to fill lifeguard vacancies in order to keep the pool open through Labor Day. 

Ms. Mailander acknowledged that there has been an inquiry relative to the permitting of public comment through a hybrid model.  There has never been a hybrid format, or combination of in-person comments and call in comment format relative to Mayor and Council meetings.  Mayor Knudsen has been working with the IT Director for months to determine the costs involved in this type of format.  Considerations include having a moderator at every meeting; the cost of integrating the technology involved, new legal ads for the notice of the hybrid meeting; and longer minutes.  Ms. Mailander pointed out that any of these items, or combination of these items will involve higher costs for the Village.  The discussions are still ongoing, and they will determine how to proceed in the future.

Ms. Mailander noted that Ridgewood Farmers Market is open Sundays from 8:30 A.M. to 2:00 P.M., and is organized by the Ridgewood Chamber of Commerce.  The Farmer’s Market is located at the Ridgewood Train Station, and offers Jersey fresh seasonal produce.  The market will be open every Sunday through the end of October.

Ms. Mailander spoke about the Children’s Sensory and Butterfly Garden located behind The Stable.  The garden recently received a gift of new outdoor musical instruments from the Ridgewood Conservancy for Public Lands.  This provides wonderful interactive experience for children of all ages.

Ms. Mailander said that complimentary movies sponsored by the Ridgewood Guild will return to Memorial Park at Van Neste Square every other Wednesday in August beginning at 9 P.M.  These movies include Maleficent on August 12^th and Tootsie on August 26^th.  She advised everyone to bring a chair or blanket.

Ms. Mailander indicated that several camps remain available through Ridgewood Recreation including the Art of Camping; Golf Camp; Animation Flicks; Skateboarding Summer Camp; Super Science Mash-Up; Computer Camps; and several others.  Details of these camps are available on the Ridgewood Parks and Recreation website at ridgewoodnj.net/recreation.

Ms. Mailander noted that Graydon Pool will show the family movie Little Giants on the beach on Friday, August 6^th with a rain date of August 7^th.  Gates are open at 7:30 P.M. and the movie begins after dusk.  Flashlights are recommended along with a chair or blanket.  Admission is $5 per person and membership at Graydon Pool is not required in order to attend. 

Ms. Mailander announced that Glen Road Hill is now open, and is a one way street going down the hill.  Overnight parking in the CBD is open to all Ridgewood residents through December 31^st 2021, at the Hudson Street parking garage, second level; the Prospect Street lot; the Cottage Place lot; and the Wilsey Square lot next to the entrance to McMurphys.  Parking is allowed from 8:00 P.M. to 8:00 A.M., with the cost per space at $75 for three months, or $150 for six months.  Ridgewood Parking permits are also for sale for friends and family members who live in other towns for the remainder of 2021, at the same price.  The entire fourth floor of the Hudson Street Garage is available for employees who have CBD employee stickers on their vehicles.  Ms. Mailander noted that all non-premium parking permit holders who used to park on the fourth floor may now park on the third floor of the Hudson Street Garage.  Twenty-four-hour parking spaces are available to all Ridgewood residents in the parking lot at the train station, and in the Cottage Place lot from now through December 31, 2021, at $335 per vehicle, which will be pro-rated, based on the month of purchase. 

Ms. Mailander stated that Music in the Nights sponsored by the Ridgewood Guild continues every Friday through September and is located in the CBD.  Ms. Mailander reminded everyone of music and laughter at Memorial Park, Van Neste Square on Saturday nights with comedy acts beginning at 7:30 P.M.  Band perform each week at 8:00 P.M, and there will be other performances throughout the pedestrian plaza on Saturdays and Sundays.

Ms. Mailander announced that the Bergen County Utilities Authority is holding their Household Hazardous Waste Disposal on Saturday, August 7^th, 9:00 A.M. through 2:00 P.M., at Bergen Community College, located at 400 Paramus Road, in Paramus.  Paper shredding, electronics and computers, unwanted medication, and up to four tires can be recycled.

Ms. Mailander noted that Village Council upcoming meetings are broadcast live on the Village website and Channel 34 on FiOS.  The meetings are available on YouTube.  The upcoming meeting is the Public Meeting on August 11^th at 8:00 P.M.  There will be Work Session meetings on September 1^st and September 22^nd at 7:30 P.M., and the Regular Public Meeting on September 8^th at 8:00 P.M.

Mayor Knudsen addressed comments regarding the call-in Public Comment.  She said that a hybrid meeting was never held by the Village of Ridgewood Mayor and Council.  She noted that the Village has been short staffed in the IT department, and certain issues have had to be prioritized over others.

4.           VILLAGE COUNCIL REPORTS

Central Business District Advisory Committee:  Councilwoman Perron stated that the Central Business District Advisory Committee has not met since the last Village Council meeting, but there will be a meeting tomorrow at 8:30 A.M. via Zoom.  The meeting is open to all members of the public.  Anyone wishing to attend should contact Councilwoman Perron via email, and she will provide the link.  There is a resident vacancy on the Committee and she encouraged those interested to submit the volunteer form, which is on the Village Website under forms, page two.

Chamber of Commerce:  Councilwoman Perron said that the Chamber of Commerce has not met since the last Village Council Meeting.  They are preparing for the Car Show on September 10, from 6:00 P.M. to 9:00 P.M.  

Open Space Committee:  Councilwoman Perron reported that the Open Space Committee has not met since the last meeting.

Green Ridgewood:  Councilwoman Perron stated that Green Ridgewood meets tomorrow night outdoors, weather permitting, at The Stable at 7:00 P.M.  This meeting is open to the public. 

Councilwoman Reynolds reported that she has had no committee meetings since the last Council meeting.  Councilwoman Walsh also had nothing to report.

Sustainable New Jersey:  Councilman Sedon stated he has heard from Sustainable New Jersey on the application.  He reported that out of the 465 points that were submitted, the Village received approval on 145 points.  They had three priority actions approved, and nine categories of different actions approved.  The Village needs 205 points, and is almost two thirds of the way to completion.  They have until November to submit additional information and address the comments made.  The group will continue to work on this for the remainder of the year.  

Master Plan Committee:  Mayor Knudsen stated that the Master Plan Committee met with representatives from Heyer, Gruel and NV5 and established an updated plan to complete the process.  She announced that the Master Plan Stakeholder Meeting will take place as part of the Planning Board meeting on September 21^st at 7:30.  She will send a notice to Councilmembers asking them to distribute these details.  This is a wonderful opportunity for Stakeholders to listen to the process, and be part of the Master Plan process.  She encouraged her colleagues to attend the Master Plan meeting.  There will be an optional pre-registration for this meeting in order to communicate with, and gain a better understanding of individuals who are interested in participating in the process moving forward.  Mayor Knudsen said that there will be a light Agenda at this Planning Board meeting because the focus will be the Master Plan.

5.           DISCUSSION

             a.           Ridgewood Water

There are no items under Ridgewood Water.

             b.           Parking

1.)        Wayfinding Planning and Design Services

Ms. Mailander stated that Robert Rooney, CFO and Parking Utility Director, has been meeting with THA Consulting, relative to various issues surrounding the garage.  Jim Zullo, President of THA Consulting, has worked on signage for various entities including the New Brunswick Parking Authority, the Rahway Parking Authority, and Nexus Properties.  Mr. Zullo has submitted a proposal that would provide parking planning, and design services to develop a parking facility wayfinding program in an amount not to exceed $11,900.  Ms. Mailander said that Mr. Rooney has consulted with the references as well as Mr. Zullo.

Mr. Rooney stated that when construction of the Hudson Street Garage was ongoing, there had been discussions on how best to direct people to the garage.  He recommended putting a plan in place for uniform signage that would contain directions to the various parking lots and to the Garage.  Mr. Rooney contacted the references who spoke highly of the process recommended by Mr. Zullo.  The references added that drivers expressed a high rate of satisfaction with the ease of locating parking areas in those municipalities.

Mr. Rooney did further research relative to companies who provide this type of service; however, there are none in the area.  There are some companies that can provide signage, but they don’t provide a location and design service to aid in sign placement. 

Councilwoman Perron said that it wasn’t clear whether this service would include getting the parking information onto Google.  She added that it seems expensive when the Village could post signs with “P” and an arrow, which could be just as efficient.  Mr. Rooney said that the signs designating parking should be attractive; however, the “P” sign and an arrow may be adequate. 

Mayor Knudsen asked if the proposal recommends integrating all of the signage.  She asked if signs are required to be a specific color by ordinance or by code.  Christopher Rutishauser, Village Engineer, referred to the Manual of Uniformed Traffic Controlled Devices (MUTCD), which governs how signs are prepared and presented to motorists.  There are specific colors for regulatory signs, which require a white background and black lettering.  Mayor Knudsen said she prefers consistent branding to avoid confusion, which is why she isn’t sure the Village needs to go to this expense. 

Councilman Sedon said he tends to agree because downtown Ridgewood is not huge.  He would not support the proposal and he said that a “P” and an arrow should be sufficient to direct motorists to the parking garage. 

Mayor Knudsen said that she and Councilwoman Perron are part of the “Welcome to Ridgewood Committee”.  This committee deals with the closing of streets in Ridgewood to make a pedestrian plaza on weekends.  She suggested that a moveable sign would make more sense since it could be placed in different locations on an as needed basis.  Ms. Mailander said she would be in touch with the Signal Department to see if they can develop various wayfinding signs from East Ridgewood Avenue, Broad Street, Franklin Avenue and Dayton Street to Prospect Street.  

Mayor Knudsen asked if the Central Business District Advisory Committee (CBDAC) had reviewed the proposal.  Councilwoman Perron said they have not and Mayor Knudsen said that CBDAC will have a good idea of what people are thinking and where the challenges are.  She suggested that CBDAC review the proposal and provide input.

Councilwoman Perron said she recalls seeing parking signs in other towns that are green.  Mr. Rutishauser said that green background signs are usually directional signs.  The question seems to be whether the Council wants to go forward with the more plain advisory sign, or install signs recommended by THA Consulting.

Mayor Knudsen said she likes the blue background signs for the parking garage, and she encouraged graphic designers to email their sign ideas to Councilwoman Perron.  The Village Council will revisit this in the near future.

2.)        Two-Wheel Vehicle Parking at Hudson Street Garage

3.)        Electric Vehicle Parking at Hudson Street Garage

Ms. Mailander stated that requests have been received for the Village Council to consider allowing overnight parking of electric vehicles on Level 2 of the Hudson Street Garage as well as overnight parking for motorcycles.  Mr. Rutishauser indicated that the Hudson Street Garage is attractive for motorcycle parking because the spaces are sheltered from the elements.  The Garage has a total of 13 marked motorcycle spaces, and there doesn’t seem to be a demand for these spaces, at this time.  Mr. Rutishauser recommended that sale of permits to residents allowing 24/7 parking for motorcycles on Level 2 at an annual cost of $1,500 to $1,800.  This permit would guarantee a space for the individual who is in effect buying a 24/7 space.    

Ms. Mailander stated that the Hudson Garage has four (4) EV charging spaces on Level 2.  The types of chargers in the Garage are slow chargers, and it would take about 8 hours to charge a car at a cost of $4.00 of electricity per charge.  Currently those with premium parking permits can park until 12:00 P.M.  After 12:00 P.M., or noon anyone can park in the spaces for a maximum of three hours to be paid at the kiosk.  If the Village were to allow an EV to park at a charging space 24/7 that space would no longer be available for others to use.  Ms. Mailander said that the question for consideration is whether or not to guarantee an EV charging parking space for a permit holder.  If so, the cost for this space should be higher than that of a regular parking permit because it provides 24/7 access. 

Councilman Sedon said he would support the charge for the motor cycle space, but not the space for electric vehicles since there seems to be a lot of electric vehicles around Ridgewood.  

Councilwoman Walsh asked why the chargers are so slow since she knows of charging stations where a Tesla can fully charge in 30 minutes.  Mr. Rutishauser stated that these are universal chargers and not high rate chargers specific to one car brand.  This universal charger was less expensive to install.  Councilman Sedon commented that the chargers are there as a courtesy to those who drive EVs. 

Councilwoman Perron calculated what it would cost to operate a charger over 8 hours per day.  At a cost of $4 per day for a parking permit, the Village would be losing a lot of money.  Mr. Rutishauser said that the Village would have to charge a lot more than the cost of a Ridgewood Premium Parking Permit (RPPP), and a supplement would have to be added to cover a portion of or the entire amount of the charge per day.  Mr. Rutishauser said that the question for the Council to debate is whether or not to sell a parking spot specific to one license plate, which can never be used by any other motorist.  Councilwoman Perron said that this isn’t a good idea because there are only four spaces available.  Mayor Knudsen agreed stating that the taxpayers are assuming the costs; however, she again stated that she supports the proposal for motorcycles.

Village Council members agreed that the number of permits for the 24/7 motorcycle spots should be capped at seven (7), since there are only thirteen (13) spots.  Ms. Mailander reviewed the suggestions for pricing, which had been mentioned as between $1,500 to $1,800.  She noted that RPPP is $1,300 annually.  Councilwoman Reynolds stated that these spaces are not fully locked and covered, therefore she would recommend the lower end of the suggested price range.  Ms. Mailander stated that she, Mr. Rooney, Mr. Rutishauser will work on the pricing. 

              c.           Budget

1.)          Amend Salary Ordinance – Firefighters and Fire Supervisors

Ms. Mailander stated that the Salary Ordinance will be amended for Firefighters and Fire Supervisors due of flaws found in the calculations.  The ordinance will be introduced next week, and adopted in September.

2.)          Award Cooperative Purchasing Contract – Street Sweeper – Streets Department

Ms. Mailander stated that the Streets Department is purchasing a new street sweeper to assist in efforts to remain compliant with the New Jersey Department of Environmental Protection (NJDEP) requirements.  Funds were allocated in the 2021 Capital Budget, and Ms. Mailander reported that the street sweeper will be purchased through the Educational Services Commission of New Jersey from Timmerman Equipment of Whitehouse, New Jersey, in an amount not to exceed $255,202.70.  The Village presently has two street sweepers, one of which is not worth repairing because of rot in the hydraulic tank.  Ms. Mailander explained that the material collected inside the vehicle known as the hopper is considered hazardous waste because has it contains oils and other waste.  The material is taken to the construction yard where it is disposed of using the proper protocol.

Councilwoman Reynolds explained that the Village has to follow strict rules of State compliance relative to the material that is collected so that it doesn’t seep into the water system carrying debris from the roadway.  She asked about the possibility of a smaller sweeper for sidewalks, which is guided by an employee walking behind.  She suggested that this smaller sweeper could be considered in the future.  Mr. Rutishauser stated that the homeowner is responsible for maintenance and cleaning of the sidewalks.  He added that the operator is encased in a cab in the traditional street sweeper.  This is safer and Mr. Rutishauser recalled an accident where the street sweeper was hit head on by a motorist.  This accident resulted in the early retirement of a Village employee due to medical complications.  Mr. Rutishauser stated that the only time property owners are notified relative to sidewalk maintenance is when there is a defect that could result in a tripping hazard, or if they fail to remove ice and snow within the time limits dictated by the ordinance. 

Mayor Knudsen stated that there have been concerns regarding the Central Business District resulting in discussions with the Village Manager on how best to encourage business owners to keep the sidewalks clean.  Two members of the Welcome to Ridgewood Committee have been given the opportunity to reach out to the landlords before this issued is addressed through enforcement of the ordinance.  She agreed that it is prudent to notify property owners annually that they are responsible for sidewalks to the curb.  She recently saw garbage outside of a store in the CBD and the Welcome to Ridgewood Committee needs to communicate with business owners relative to the importance of general maintenance including the requirement to maintain properties and keep them free of debris. 

Mr. Rogers pointed out that the commercial landowner has a more stringent responsibility to keep the sidewalks tidy.  He added that an annual notice should go to the commercial landowner because it could affect certain aspects of Village liability.  Mayor Knudsen said she hopes everyone in the CBD cleans up so that all residents and visitors to Ridgewood can enjoy a clean and inviting environment.

3.)          Award Cooperative Purchasing Contract – Turf Equipment Lifts – Fleet Services

Ms. Mailander said that the Department of Public Works, Fleet Services Division, is requesting funding for a turf equipment lift to better service and maintain the Village’s landscaping equipment.  The lift will be purchased under the Educational Services Commission, New Jersey Cooperative Purchasing from Hoffman Services, Inc. of Newark, in an amount not to exceed $12,150.00.  This expenditure was included in the 2021 Capital Budget.  There was no discussion on this item.

4.)          Award Second Year of Contract – Leaf Collection Services – Public Works

Ms. Mailander recalled that last year the Village received one bid from DTS Trucking of Hawthorne, N.J., in the amount of $105,000, for leaf collection services, for Area B, in the Village.  The proposal calls for the service to make three sweeps through Section B, collecting the leaves, and transporting them to the Lakeview Compost Facility.  DTS is interested in doing this work for a second year at a price not to exceed $105,000.  The funding comes from the 2021 Streets Department Operating Budget. 

Ms. Mailander recalled that 2015 was the first year that an outside company assisted the Streets Department in leaf collection at a cost of $64,000.  Prices for subsequent years ranged from between $79,800 to $92,460.  Mayor Knudsen commented on the increase in price, and Councilman Sedon said that he didn’t think these companies realized how big a job this is. 

5.)          Award Second Year of Contract – Snow Plowing Services – Public Works

Ms. Mailander stated that when the Village went out to bid for snowplowing services last year only one bid was received from ConQuest Construction.  This bid was for hourly rates of various equipment, and services used by the Village.  ConQuest Construction is interested in doing the work again for the same price for a second year at a price not to exceed $100,000.  The recommendation is to award the work to ConQuest for a second year.  There was a mention of leaf removal in the contract; however, Mr. Rutishauser said this could be a carryover from a previous bid when this company was used to collect debris during a bad storm at the end of October 2011. 

6.)          Award Contract – Tree Removals – Parks Department

Ms. Mailander stated that this project is for tree removal at various locations where Ash trees have been infested by the emerald ash bore.  The trees shatter as they become infested.  The low bid received is from Dujets Tree Experts, Inc., of Woodland Park, N.J., in the amount of $84,125.00.  The funding is in the 2021 Capital Budget, and this bidder has successfully worked for the Village in the past.  

Mr. Rutishauser said that the Village continues to find trees that are infected.  There was a program earlier in the year to inject a vaccine into trees that seemed viable; however, they are discovering more trees with the disease that are deteriorating and need to be removed.  This disease is very similar to Dutch Elm disease, when the wood deteriorates rapidly, and the tree becomes weak and starts to crumble.  Councilwoman Reynolds asked about replanting in the removal areas.  Mr. Rutishauser said he would consult with the Village’s certified arborist to recommend a species that is not affected by the bark bore.  This contract includes the provision of grinding the stump about 8 inches to 10 inches below grade followed by backfilling and seeding.  After consulting with the arborist they would check the underwire or no wires overhead condition along with trees recommended by PSE&G.  

Upon questioning by Mayor Knudsen, Mr. Rutishauser said that the tree inventory would be updated after the trees are removed.  Mayor Knudsen asked if property-owners should be notified about the tree removal so that they understand the reason for removal.  Mr. Rutishauser stated that he could ask the Parks Department to consider notifying residents, but it is quite obvious that the majority of the trees need to be removed since they are dead.  Many residents have been contacting the Parks Department because of safety concerns such as dropping limbs. 

Mayor Knudsen said this will dramatically change the look of the streets.  Mr. Rutishauser agreed adding that they will be requesting funding from the Village Council for the planting of new trees.  At this time there is not enough money to budget for both tree removal and replanting. 

Councilwoman Perron said that there are 45 trees to be removed as per the list; however, only four (4) are identified as ash trees.  Mr. Rutishauser explained that those four trees are at Graydon Park and they needed to be clearly identified to avoid having the wrong trees removed.  Councilwoman Perron pointed out that 5G is coming, and she questioned whether the telephone poles would take up areas where trees would otherwise be planted.  Mr. Rutishauser said it is difficult to say since he is not sure how many poles will be needed for the 5G service, and what spacing is necessary, but this shouldn’t be an impediment to tree planting.  Ms. Mailander added that the carriers installing the 5G equipment need to be aware that there were once trees in these locations, and the Village intends to replace these trees.

Mayor Knudsen stated that rather than notifying the individual property-owners, the list could be published on the website, through social media, and an e-notice to make people aware that these trees are scheduled for removal.  Ms. Mailander said this could be done.  Mr. Rutishauser pointed that these trees are in the public right-of-way, and the Village has no issue with a homeowner making a deal with the tree removal company to remove trees on an individual’s property.  He is concerned that a homeowner may attempt to make the Village liable for the illness of their trees because trees in the public right-of-way are sick and being removed by the Village. 

Mr. Rogers advised that wording is key, and the Village has to be fact specific.  He is available to advise Mr. Rutishauser if clarification is needed.

7.)          Amend Resolution for Award of Professional Services – Master Plan

Ms. Mailander stated that the Village Council adopted a resolution to award a professional services contract to Heyer, Gruel & Associates to update the Master Plan in an amount to exceed $110,000.  This will be increased to $130,000.

Mayor Knudsen explained that Heyer, Gruel initially submitted their proposal.  The Conservancy was to prepare their section, and one of the members of the Historic Preservation Committee (HPC) was preparing that portion.  Heyer, Gruel will take the data from the Conservancy, as well as the HPC member, and integrate this information into their report.  Mayor Knudsen miscalculated the cost, because she didn’t include the additional work of integrating the information and recommendations into the Master Plan report.  In addition, Heyer, Gruel will be collecting and updating the NV5 documents and websites.  Mayor Knudsen added that this funding was calculated some time ago. 

8.)          Award Cooperative Purchasing Contracts – Police Vehicles

Ms. Mailander stated that the cost of these vehicles was included in the 2021 Capital Budget.  The vehicles include a 2022 Chevrolet Tahoe from Mall Chevrolet in Cherry Hill, N.J.  Mall Chevrolet is a participant in the Educational Service Co-op of New Jersey.  The cost of the vehicle is $39,548.13, and it will replace the 2015 Patrol Lieutenant’s vehicle, which is being moved to the Detective Bureau.  The black 2013 Ford Explorer will be retired from service because it has too many underlying issues, as well as 85,800 miles.

Ms. Mailander said that the other vehicle being purchased is a 2021 Ford F-250.  This vehicle will replace the current 2015 F-150 pick-up, which can no longer pull Village trailers.  The purchase is under State Contract from Route 23 Auto Mall in Butler, N.J.  The current pick-up will be moved to the Signal Department.  It currently has 14,800 miles and 7,900 hours.  The vehicles normally run into costly mechanical issues at this point and they are getting near the end of their life cycles as emergency response vehicles.  The vehicles can be used safely for the next few years in other non-emergency Village Departments.  

Councilwoman Perron questioned the need for the replacement of the 2015 Ford F-150, which seems to have low mileage at 14,800.  Mr. Rutishauser said it is used mostly for traffic detail at construction sites where the motor constantly runs to keep the lights flashing visibility.  She asked how the hours are calculated and Mr. Rutishauser stated that many vehicles have hour meters, which can better gauge necessary service for the vehicle.

9.)          Award Lease – Ford Explorer – Health Department

Ms. Mailander stated that this lease through Enterprise Fleet Management for a 2021 Ford Explorer, which was approved in the 2021 Capital Budget. The Health Department has four staff members who need vehicles, and this lease will increase the department fleet to three cars.  The lease includes maintenance, and will cost $662.91 per month for sixty months.  

Ms. Mailander noted that the new staff includes the Vulnerable Population Outreach Coordinator, and the COVID Generalist, which are both grant funded positions.  The car will assist with transportation for outreach, and various events within the community. 

Councilwoman Perron questioned whether an SUV was necessary for the Health Department.  Ms. Mailander replied that an SUV is necessary because the Vulnerable Population Outreach Coordinator has transported items to Social Services, and they bring tables and other large items to various events.  The Health Department is sponsoring a vaccine for children event in the Graydon Pool Parking Lot in the near future, and some materials will have taken to that site.  She added that Registered Environmental Health Specialist would use a car when conducting her inspections.

d.           Policy

1.)          Opposition to Passaic Valley Sewerage Commission Gas-Fired Power Plant

Ms. Mailander stated that the Food and Water Watch Coalition of New Jersey wrote to the Village Council concerning the Passaic Valley Sewerage Commission’s proposal to build, and operate a new fracked gas-fired power plant at their sewage treatment facility in Newark.  The Coalition states that Newark residents, and those in surrounding communities have been burdened with an overwhelming number of hazardous, and polluting facilities.  The dirty energy proposal is quickly moving forward, and the frack gas generators are supposed to be used on a standby basis.  These generators are exceptionally polluting because they release more pollutants into the air because they start and stop more often.  The pollutants are known to cause respiratory problems as well as shortness of breath, heart attacks, premature death, etc. 

Ms. Mailander noted that the Passaic Valley Sewerage Commission has not explored using a renewable energy based power source to meet their resiliency needs.  The Food and Water Watch Coalition of New Jersey is asking concerned municipalities to pass a resolution opposing the gas fired power plant and to call on Governor Murphy to direct PVSC to redesign the project using a renewable energy-based power source.

Mayor Knudsen asked what would happen if PVSC didn’t have this standby system.  Mr. Rutishauser explained that the standby system takes over when the grid has overload on high heat and humidity days.  This helps to ameliorate the energy drain on the power grid.  Mayor Knudsen asked if people would be at risk without this backup mechanism.  Mr. Rutishauser explained that the Village has a 500 kilowatt generator at the Water Pollution facility that would take over in order to run the plant, and the treatment process if there was a drain on electricity.  Although this has never occurred the Village does have the capacity to continue running the treatment plant at the Water Pollution facility.   

Mayor Knudsen questioned why this facility isn’t in compliance with the Environmental Justice Law signed by Governor Murphy in the summer of 2020.  Ms. Mailander explained that the letter says that Governor Murphy hasn’t taken any action to stop it although the facility should comply with this law, which is why this group is asking for the supporting resolution.  

Mr. Rogers said that there is a draft resolution provided asking for reconsideration of a more renewable backup system that doesn’t jeopardize the safety and health of the people in the area.  The Village Council could consider modifying the proposed resolution to better suit their needs and beliefs.  Councilwoman Perron said that the group is suggesting an alternative such as a hybrid micro grid system.  The group points out that the pollution problem is a result of the system starting and stopping, and the system is not a problem when it is running.  She supports the idea of alternative energy, or renewable energy, so that they can accomplish the goals contained in the New Jersey Master Plan, and comply with the New Jersey Energy Act.  The problem with this resolution is that the footnotes can be overstated, and confusing due to the wording.  She would suggest a more general resolution than what is recommended.  Mayor Knudsen said the footnotes contradict the document, and she suggested further consideration of this issue. 

2.)          Authorization of Eminent Domain

Mr. Rogers explained that the Village is interested in taking ownership of the Town Garage property.  In order to move forward, the adoption of an ordinance would be required authorizing the acquisition of certain real property within the Village.  This ordinance identifies the property, and addresses the fact that the Council is authorizing the acquisition of the property, which is the first legal step in the process.   The Council would use the property for a public purpose, and begin the process of eminent domain as permitted in the State. 

Mayor Knudsen explained that the Village Council is looking for a location for a park, and are considering the Town Garage property.  Mayor Knudsen and Councilwoman Perron are working on what they think is a wonderful opportunity to enhance the Franklin Avenue streetscape.

Councilwoman Perron said that a park is the best use of property because it serves a great number of people at little cost.  The creation of a park would mean less density downtown.  She added that something should be done with this derelict property, and the creation of a park will take vision and much hard work.  Councilwoman Reynolds indicated her support and Mayor Knudsen said that this is an opportunity to reimagine what the space could look like since the Village owns the adjacent Walnut Street parking lot.

Mr. Rogers referred to the ordinance stating that in order to simplify the process the Village will first try to negotiate a purchase agreement with the property owner.  If the Village is unable to negotiate a proper price this ordinance authorizes further to be taken, which could include condemnation, and eminent domain.  The idea is to use the property for a public purpose in the quickest and most efficient manner possible. 

3.)          Reinstatement of State and Local Tax Deduction

Ms. Mailander stated that Mayor Keith Kazmark of Woodland Park is asking for a resolution of support for the reinstatement of the State and Local Tax Deduction also known as SALT.  He believes local official need to show support to those in the U.S. Congress and the U.S. Senate who are working to restore this deduction. 

Mayor Knudsen stated that Congressman Gottheimer has been working hard on this since his election, and she hopes this resolution would have a positive impact.  Councilwoman Perron pointed out that the entire tax system was overhauled in 2017, including the tax brackets.  She questioned whether restoring the deduction would be problematic since at some point municipalities may no longer receive money from the State.  She questioned whether the federal deficit would be affected. 

Mayor Knudsen said she has spoken to Congressman Gottheimer on this topic and they both agree that the $10,000 cap on the SALT deduction is unfair because of the high tax rate in New Jersey.  It is not a balanced or fair approach, and Congressman Gottheimer is suggesting a more fair approach such as a 65% SALT deduction for everyone.  Councilwoman Perron said she would not vote in favor of this because there is too much to understand.  Councilwoman Walsh pointed out that this only affects property owners and a renter doesn’t receive any benefit of a property write-off.  She agreed that it is a bigger discussion because the tax liability of each individual household is based on their income and expenses. 

Mayor Knudsen stated that this has impacted middle income property owners in Ridgewood who are paying more in the long run without this deduction.  Councilman Sedon noted that renters do pay taxes indirectly because it is factored into the cost of rent.  He said he supports this resolution.  Councilwoman Reynolds said she supports the resolution, and this is one reason why so many people are leaving New Jersey because it is inequitable.  Ms. Mailander will have the resolution on the next Agenda.

4.)          Rescind Resolution #21-240 and Replace – The Valley Hospital Redevelopment

Ms. Mailander explained that there had been a resolution relative to Valley Hospital, which indicated that there was a condemnation redevelopment area.  The resolution should have read that the area is a non-condemnation redevelopment area.  A separate resolution will rescind the resolution of adoption as a condemnation redevelopment area.

              d.           Operations

1.)          2022 Village Council Meeting Dates

Ms. Mailander presented the Village Council meeting dates for 2022.  She stated that meeting dates are generally on Wednesdays unless there is a holiday.  Work sessions are on the first and fourth Wednesday at 7:30 P.M. and Regular Public Meetings are on the second Wednesday at 8:00 P.M., including a 7:30 P.M. Special Public Meeting, which is an Agenda review meeting.  The exception for 2022 is October 5^th, which is the final night of Yom Kippur.  Ms. Mailander recommends that this date be moved to Monday, October 3^rd. 

Councilmembers were in agreement with the recommended dates.  Ms. Mailander stated that Coffee with the Council is scheduled for the weekend after Labor Day, or September 10^th, 2022.  This year Coffee with the Council is scheduled for September 18^th from 10 A.M. until 12:00 P.M., rather than September 11^th.  This event was not held last year due to COVID 19.  Reminders will go out to new residents to Ridgewood within the past two years. 

2.)          CarePlus Endorsement to Include Project Name  

Ms. Mailander recalled that the Village Council endorsed the Community Block Grant for an air filtration system upgrade at two group homes in Ridgewood.  Unfortunately, the resolution that was adopted did not contain the project name.  This project covers residential services COVID-19 response, and this must be noted in the resolution, which will make CarePlus eligible for the Community Development Block grant. 

3.)          Authority to Appoint Temporary Members to Zoning Board of Adjustment

Mr. Rogers stated that the Zoning Board of Adjustment does not have an adequate number of members to form a quorum for a number of upcoming use variances.  A seven (7) member board can go forward with four (4) members for a regular application.  In the case of a use variance a super majority of five (5) members must be present.  Mr. Rogers explained that the Municipal Land Use Law (MLUL) requires the Council appoint members of the Planning Board to fill vacancies in the Zoning Board when a quorum is necessary to hear an application.  Once an application is filed and deemed complete, the Zoning Board must provide a hearing and render a decision within a statutory time period.  He reiterated that the Council could appoint as many members of the Planning Board as needed to reach the minimum for a quorum.  According to the Statute the member selected must be the longest continually serving member of the Planning Board, Class IV.  Mr. Rogers said that this resolution will authorize the Council to make that appointment for the Zoning Board for specific applications on a temporary basis.

Mayor Knudsen stated that there are two openings on the Board of Adjustment.  The longest serving Class VI member is Chairman Richard Joel followed by Debbie Patire who is the next longest serving Class IV member.  This will require Mr. Joel and Ms. Patire to attend a meeting every Tuesday night because they would be serving on two Boards.  Mr. Rogers said every Tuesday night will depend on whether or not it is a use variance application, or application that is carried.  Mayor Knudsen spoke with the two members who have agreed to serve.

Mayor Knudsen noted that the resolution does not specifically name the two members of the Planning Board who will be serving on the Zoning Board.  She asked if this was necessary and Mr. Rogers said it was not unless the Village Council requires this.

Councilwoman Perron questioned the number of use variance applications.  Mr. Rutishauser stated that the Zoning Board has been receiving more complex applications than it would normally hear, and Bruce Whitaker, the Planning Board attorney, indicates there are two or three anticipated. 

Councilwoman Walsh asked why the Zoning Board did not have adequate membership.  Mayor Knudsen stated that one of the Zoning Board members went to the Planning Board, and another resigned.  She noted that quite frequently members have to recuse themselves depending on the professionals involved in the application, and the property location.  Mr. Rogers reiterated that it is the obligation of the Mayor and Council to provide the applicants with a hearing, and this is what is being done.  Mr. Rogers will communicate with Mr. Whitaker on upcoming applications.

4.)          Authorize Agreement with NJDOT – Safe Routes to School

Ms. Mailander explained that this resolution will approve and authorize the execution of the Federal Aid Agreement with the NJDOT for the Safe Routes to School project.  Councilwoman Walsh said she lives in close proximity to one of the intersections and she received the notice from the Village.  Mr. Rutishauser said that there would be a Public Hearing on the agreement on August 12^th at this location.

6.           REVIEW OF AUGUST 11, 2021 REGULAR PUBLIC MEETING AGENDA

Ms. Mailander stated that the meeting will include two proclamations declaring September Ovarian Cancer Awareness Month and declaring September National Preparedness Month.   

There is a Public Hearing for the adoption of prequalification regulations for general restoration contractors which will apply to the anticipated bid for the Interior Restoration of the Zabriskie-Schedler House.

There are no Ordinances for introduction, public hearings or resolutions for Ridgewood Water.

Ordinance for introduction include:  Amending Chapter 265 – Vehicles and Traffic – Establish Stop Signs – Hanks Avenue and Gordon Road at Brookside Avenue.

Ordinances for Public Hearing include:  Amend Firefighters and Fire Superior Officers Salary Ordinance and Amend Chapter 265 –Vehicles and Traffic for Motorcycle Parking at Hudson Street Garage.

Ordinance for Public Hearing is Amending Chapter 265 – Vehicles and Traffic to Establish Stop Signs at Hanks Avenue and Gordon Road at Brookside Avenue.

Resolutions include:  Title 59 Approval and Award Contract for Leaf Collection Services; Title 59 Approval and Award Contract for Snowplowing Services; Title 59 Approval and Award Contract for Tree Removal Services; Award Contract Under State Contract for 2021 Ford F-250 for Police Department; Award Contract Under State Contract for the Lease of the 2021 Ford Explorer for the Health Department; Award Contract Under Educational Services Commission of New Jersey Cooperative Purchasing Contract for the Street Sweeper for the Streets Department; Award Contract Under Educational Services Commission of New Jersey Cooperative Purchasing Contract for the Turf Equipment Lift for Fleet Services; Award for Professional Services Contract for the Master Plan; Authorizing Shared Services Agreement for the Disposal of Dewatered Sludge – this is year two of a three year agreement; Authorization of Eminent Domain; Urging Reinstatement of State and Local Tax Deduction; Amending Resolution for Endorsement of Community Development Block Grant for Care Plus; Appoint Zoning Board of Adjustment Members on a Temporary Basis; Rescinding Resolution 21-240 – Professional Services Contract and Direct Planning Board to do a Study for the Valley Hospital Property; Awarding Professional Services Contract and Directing the Planning Board to do a Study for the Valley Hospital Property; Approve and Authorize Execution of Agreement with NJDOT for the Safe Routes to School Grant.   

Councilwoman Walsh asked that the Eminent Domain resolution be removed from the Consent Agenda.  Councilwoman Perron requested that the resolution on the SALT deduction be removed from the Consent Agenda also. 

7.           COMMENTS FROM THE PUBLIC

Mayor Knudsen stated they again would have comments from the public, and asked anyone wishing to address the Village Council to come forward.  No one from the public came forward at this time. 

8.           RESOLUTION TO GO INTO CLOSED SESSION

Ms. Young read Resolution #21-243 to go into Closed Session as follows:

9.           ADJOURNMENT

There being no further business to come before the Village Council, on a motion by Councilwoman Perron, seconded by Councilman Sedon, and carried unanimously by voice vote, the meeting was adjourned at 9:22 P.M.

                                                                                                                                                                                                                                                                                  _________________________________                                                                                                                                       Susan Knudsen                                                                                                                                                                          Mayor

_________________________________                                                                                                                              Eileen Young                                                                                                                                                 Deputy Village Clerk