A REGULAR PUBLIC WORK SESSION OF THE VILLAGE COUNCIL OF THE VILLAGE OF RIDGEWOOD HELD IN THE SYDNEY V. STOLDT, JR. COURT ROOM OF THE RIDGEWOOD VILLAGE HALL, 131 NORTH MAPLE AVENUE, RIDGEWOOD, NEW JERSEY, ON OCTOBER 26, 2022 AT 7:30 P.M.

 

1.         CALL TO ORDER – OPEN PUBLIC MEETINGS ACT – ROLL CALL – FLAG SALUTE

 

Mayor Knudsen called the meeting to order at 7:30 P.M. and read the Statement of Compliance with the Open Public Meetings Act.  At roll call the following were present:  Councilmembers Perron, Reynolds, Vagianos, and Mayor Knudsen.  Also present were Heather Mailander, Village Manager/Village Clerk, and Matthew Rogers, Village Attorney.

 

Mayor Knudsen led those in attendance in the Pledge of Allegiance to the flag.  There was a moment of silence for all men and women serving our great nation, all first responders, and for all Gold Star Mothers and Families.

 

2.         COMMENTS FROM THE PUBLIC

 

Cynthia Halaby, 1 Franklin Avenue, said that she was looking forward to hearing the presentation regarding the Gold Star Families Memorial Monument.  She recalled how her grandmother had waited “until her dying day” for her son (Ms. Halaby’s uncle) to come home, but he was declared Missing in Action on D-Day +4 (US invasion of Normandy, France, plus four days following invasion).  Ms. Halaby indicated that, two years ago, the Conservancy for Ridgewood Public Lands completely restored the area around the War Memorial, at a cost of approximately $30,000.00, which was gifted to the Village.  All of these funds were donated by Village residents.  

 

Ms. Halaby stated that before the restorations were performed, the Conservancy for Ridgewood Public Lands worked very closely with Nancy Bigos of the Ridgewood Parks and Recreation Department, American Legion Post 53, a landscape designer, and other professionals.  Their goal was to “open up the area” so that the parkland could be used by the public and to create a space where veterans could hold their memorial ceremonies, while “respecting the simplicity of the lines” of the memorial.  Ms. Halaby stated that the single-pillared War Memorial was designed by John Bacon, who was also the architect of the Lincoln Memorial in Washington, D.C.

 

Ms. Halaby stated that the veterans deserve to have a prominent place to recognize the brave families who have lost family members while serving their country.  She suggested that a small group be formed to study the design and placement of the Gold Star Families Memorial Monument, and volunteered to be a part of that group.

 

Tony Damiano, 274 South Broad Street, thought it was a great idea to erect a Gold Star monument in Memorial Park at Van Neste Square to honor the families who have lost loved ones who served in the Armed Forces, during times of war.  He indicated that he was happy that the proposed placement of the monument has been changed, since the prior proposed location would have been “in the way” of events held by the Ridgewood Guild and the Chamber of Commerce.  Regarding the design, Mr. Damiano felt that the proposed design was too contemporary to fit well into the landscape of the park.  He stated that black granite is a very contemporary material, looks “heavy,” and doesn’t mesh well with the existing War Memorial.  He likes the new proposed location but feels that the monument needs to be redesigned so that it conforms more with the “traditional values” of the War Memorial. He also stated that he felt the proposed monument was a bit small (54” tall and 36” wide) and felt that the existing War Memorial would “dwarf” the new monument.

 

Jeanne Johnson, 325 Mastin Place, started off by saying that she would choose words and actions that show respect, kindness and compassion for all people.  These words are from the Upstanders Pledge, an initiative started by the Tyler Clementi Foundation.  She recalled the tragic passing of Ridgewood resident, Tyler Clementi, who was the target of a severe bullying incident 12 years ago.  Since his death, his family and friends have encouraged people to speak out against bullying.  Ms. Johnson also recalled that an Anti-Bullying Proclamation was read at a recent Village Council meeting.  Ms. Johnson stated that during a recent candidate debate, Mayor Knudsen acted in ways that were insulting, inconsiderate and intimidating.  She stated that this was not the first time this type of behavior has been observed and that she and many other residents have suffered the wrath of Mayor Knudsen’s “unhinged accusations.”

 

At this point, Mayor Knudsen called a point of order, while Councilwoman Reynolds reminded Ms. Johnson that derogatory remarks may not be made against individual Village Councilmembers during public comments.

 

Ms. Johnson continued by stating that she and other residents have endured costly legal battles imposed upon them, to no avail and at taxpayers’ expense.  She stated that the frivolity of these baseless accusations and lawsuits were political plays to gain power.  Ms. Johnson indicated that effective and inspiring leaders understand that better results are obtained when there is mutual respect.  While acknowledging that sometimes the Village Councilmembers are bullied, Ms. Johnson wondered whether public outbursts and covert activities affect the reputation of the Village.  She said that Village residents desire a leader who appreciates honest conversation, collaboration and civility.

 

Rurik Halaby, 1 Franklin Avenue, commended the League of Women Voters for hosting the candidate debate last week.  He said that the debate was like an “x-ray” looking into Ridgewood politics and reminded him of the old movie, “The Good, the Bad, and the Ugly.”  He recalled one candidate who referred to a petition signed by 50 merchants in the Central Business District (CBD) who voiced their opposition to the pedestrian mall.  He asked whether or not anyone has ever seen the actual petition, and indicated that he would be filing an Open Public Records Act (OPRA) request to obtain a copy of the petition, if one exists.  Mr. Halaby said that this same candidate was “making fun” of the children of another candidate, which he stated was mean spirited.  This candidate further “patted themselves” on the back for saving $700,000.00 in the Board of Education budget, which was voted down by the public a couple of years ago, and remarked that this savings would be realized in perpetuity.  Mr. Halaby stated that the actual amount was approximately $600,000.00 and that the savings would not carry on in perpetuity, given the escalating economy. He stated that the “savings” mostly represented cuts in maintenance costs and capital expenditures.

 

Mr. Halaby continued by saying that this same candidate “harped” on their role in the “line of defense” between the beloved Village and the vandals out to destroy it.  Mr. Halaby said that this was ironic, coming from someone who has done more to destroy Ridgewood in the past six years than he has seen in the 52 years he has lived in Ridgewood.  He recalled the “pocket park” near the train station that was paved over after 16 trees were removed, as well as the development of the Schedler property.  He wondered whether there would be a playing field at Schedler by the spring of 2023.

 

Russell Forenza, 228 Emmet Place, stated that there is a candidate running for one of the two open Village Council seats who used to be an attorney for the Southern District of New York (United States District Court) and was appointed by former President Obama.  He stated that the Southern District is very liberal, wanting to defund the police, institute bail reform, and allow criminals to stay out of jail.  Mr. Forenza mentioned the fact that sex can now be taught to children in kindergarten, thanks to the Democratic administration in New Jersey.  He said that parental rights are now being regulated by such liberal politicians.  He said that if what he has heard is indeed true, then this candidate ought to drop out of the Village Council race.  He spoke about pensions and left-wing conspiracies.

 

Mr. Forenza stated that the proposed Gold Star Families Memorial Monument is a wonderful idea and mentioned that Commander Bob Paoli of American Legion 53 is doing an excellent job.

 

There were no further comments from the public.

 

Mayor Knudsen said that she was unaware that the revised American Legion proposal for the Gold Star Families Memorial had been distributed to anyone other than the Village Councilmembers, especially before allowing American Legion Post 53 to appropriately present their plan to the Village Council.  She thanked Ms. Halaby for volunteering to be part of a small group to discuss the design and logistics of the Gold Star monument.

 

Regarding the topic of bullying, Mayor Knudsen stated that the comments made by Ms. Johnson were offensive, inappropriate, and entirely inaccurate.  Mayor Knudsen stated that during the candidate debate, Ms. Johnson sat in the front row, pointing at her, slapping her knee and laughing, which Mayor Knudsen said was bullying.  On September 20, 2022, Ms. Johnson posted on her “Ridgewood Walks” page that the Schedler property is $7 million over budget, mismanaged and spearheaded by Mayor Knudsen.  Although Mayor Knudsen contacted Ms. Johnson to let her know that this information was inaccurate, Ms. Johnson never responded or corrected the inaccurate information.  Mayor Knudsen felt that Ms. Johnson’s behavior and comments constituted bullying.  She spoke about Rules of Decorum during Village Council meetings, pursuant to the Code of the Village of Ridgewood.

 

3.         MANAGER’S REPORT

 

Ms. Mailander reminded everyone that the General Election will be held on November 8, 2022.  Polls will be open from 6:00 A.M. to 8:00 P.M.  At that time, people will vote for candidates for various federal, state, county and local offices, including Village Council.  Anyone with questions should contact the Village Clerk’s Office at 201-670-5500, extension 2205.

 

The annual leaf flyer, a bright yellow postcard, has been mailed out to all Village residents.  The flyer lists leaf placement dates for all areas.  Leaves may be placed by the curb only during the dates indicated on the flyer (per area).  Anyone with questions may log onto the Village website at www.ridgewoodnj.net and click on the “Yard Waste and Leaf Collection” tile for any updates.

 

The Parks Department and Downes Tree Service is still searching for the perfect tree for this year’s holiday season.  The evergreen tree should be tall, evenly proportioned and easily accessible, with no electric wires nearby.  Anyone with knowledge of such a tree should call the Parks Department at 201-670-5565 and speak with Dina Kat, the secretary, to give her all of the pertinent information.

 

On October 29, 2022, there will be a “Halloween Haunted Harvest,” a free family event sponsored by the Ridgewood Chamber of Commerce, which will be held in Memorial Park at Van Neste Square from 11:00 A.M. to 2:00 P.M.  The event will include a haunted graveyard, a maze, Ben & Jerry’s ice cream, and a Halloween Parade for children and pets with costumes.

 

Ridgewood’s Annual Health and Resource Fair will be held on November 3, 2022 from 9:00 A.M. to 12:00 P.M.  Interested individuals should visit the Community Center at that time to hear the Care Coordinator of the Bergen County Division of Senior Services give a presentation on services available for older adults and caregivers.  Anyone with questions may call 201-670-5500, extension 2312.  The Ridgewood Senior Bus will provide transportation to this event for older adults in Ridgewood, who should call in advance to make a reservation at 201-670-5500, extension 2203.

On November 11, 2022 at 11:00 A.M., in Memorial Park at Van Neste Square, American Legion Post 53 will host a Veteran’s Day service.  All are invited to attend, to honor those who have served in the Armed Forces to protect our freedom.

 

Ms. Mailander announced that all Village departments and offices will be closed on November 11^th in observance of Veteran’s Day.  There will be no recycling or garbage pickup on that day, and the Recycling Center will be closed.  She urged everyone to check the Village Calendar for garbage pickup and recycling schedule changes, due to the holiday.

 

On November 13, 2022, the Annual Giving Thanks Ridgewood Elder Dinner, an in-person, sit-down dinner, will be held at the Old Paramus Reformed Church from 3:00 P.M. to 5:00 P.M.  Registration is required and is limited to the first 90 guests.  Interested individuals may call 201-670-5560 for further information.

 

On November 19, 2022, there will be a drive-through mobile shredding event held at the Graydon Pool parking lot from 9:00 A.M. to 12:30 P.M., or until the truck is full.  Ms. Mailander encouraged everyone to go earlier rather than later to this event, as the truck often fills up before 12:30 P.M.  Residents should remain in their vehicles, with documents placed in the trunk of their cars. Items should be placed in a paper bag or cardboard box only (no plastic bags are allowed).  There is a limit of four file-sized boxes per vehicle.  Staff will bring the documents to the truck for shredding.  It is free to all Ridgewood residents and businesses.

 

Upcoming Village Council meetings are broadcast live from the Village Hall Courtroom, on the Village website, on FIOS Channel 34 and YouTube.  The next Village Council Work Sessions will be held on November 2 and December 7, 2022 at 7:30 P.M.  The next Public Meetings are scheduled for November 9 and December 14, 2022 at 8:00 P.M.

 

4.         COUNCIL REPORTS

 

Deputy Mayor Perron stated that the Central Business District Advisory Committee (CBDAC) met to discuss the Master Plan, as well as food truck events that are occasionally held in the Central Business District (CBD).  She reported that some restaurants in the CBD “take exception” to the competition from the food trucks.  It was suggested that perhaps food trucks could be selected for these events which serve food that otherwise would not be served by restaurants in the CBD, such as German or Mexican food or lobster rolls.  There was a field trip to Summit, New Jersey, to observe how this town deals with parking and store vacancies.  A lot of useful information was gleaned from that visit, and this information will be discussed at their next meeting.  The next meeting will be held via Zoom on November 10, 2022 and is open to the public.  Anyone interested in virtually attending the meeting may contact Deputy Mayor Perron for the link.

 

Deputy Mayor Perron indicated that she took exception to Mr. Forenza’s previous comments about the U.S. Attorney’s Office in New York.  She stated that she worked for the U.S. Attorney’s Office in New York for 11 years, as an Assistant U.S. Attorney, and also worked in the U.S. Attorney’s Office in New Jersey, and she wanted to assure everyone that it is not a group of “wide-eyed liberals.”  Deputy Mayor Perron stated that the group is rather conservative in their views and is dedicated to public service.  She stated that she is proud to have served in that capacity for over 30 years, and emphasized that she will not resign as a Village Councilmember.

 

Councilman Vagianos indicated that he met with the Parks and Recreation Committee last night.  The Village went out to bid on fall tree plantings and the Parks Department will be planting 88 new trees in the CBD within the next few weeks.  In addition, 182 trees will be planted in residential areas throughout the Village.  All plantings should be completed by the end of 2022.  Councilman Vagianos indicated that the parking lot at Citizens Park is being upgraded to 21 parking spaces from the previous seven parking spaces, in order to accommodate more vehicles.  He expressed thanks to the Conservancy for Ridgewood Public Lands, which recently completed its beautification project on North Broad Street, near the taxi stand.

 

“Downtown for the Holidays” will be held on Friday, December 2, 2022 from 5:30 P.M. to 8:30 P.M.  The Parks Department will be sponsoring a bonfire and S’mores in Memorial Park at Van Neste Square.  As previously mentioned by Ms. Mailander, there is an ongoing search for the perfect Christmas tree.  Anyone who has a large evergreen tree on their property which they no longer desire and wish to donate, Downes Tree Service will remove the tree at no cost to the homeowner.  The stump will be ground and removed, and the area will be reseeded.  The tree should be between 40 and 60 feet tall.  Interested individuals should take a picture of their tree and send it to Dina Kat at 201-670-5565 or contact Councilman Vagianos at 201-755-6465.

 

As previously mentioned by Ms. Mailander, the Elder Dinner sponsored by the Parks Department will be held on November 13, 2022 at the Old Paramus Church on East Glen Avenue.

 

Councilman Vagianos congratulated the Parks Department on the 40^th anniversary of Lester Stable, which was opened in May of 1982.  It was renovated after being moved from its prior location on the Lester Farm.  There will be an anniversary celebration for all to enjoy in December.  He encouraged everyone to attend.

 

Councilwoman Reynolds stated that the Planning Board met on October 18, 2022.  They continued hearing the application for the Bethlehem Evangelical Lutheran Church, located at 155 Linwood Avenue, for preliminary and final site plan approval for paving and striping the existing parking lot, lighting improvements, and changes to the landscaping.  The application was approved with certain conditions.  These conditions include:  installing shields on the lights connected to the building, to protect neighbors from the glare of the lights.  There must be a landscaping plan developed, to restore the buffer between the parking lot and adjacent residences.  Two of the five building lights (which are on 24 hours a day, seven days a week) will be shut off at 10:30 P.M., and the parking lot lights will also be shut off at 10:30 P.M. Signs will be installed to warn that no idling of vehicles will be allowed, since it has been observed that parents sit in their cars with their engines idling, for long periods of time while waiting for their children.  Lastly, if required, Electric Vehicle (EV) charging stations will be installed in the parking lot.  EV charging stations are required to be installed with new parking lots, not for resurfacing an existing parking lot.

 

Councilwoman Reynolds indicated that the Public Hearing for the draft Master Plan was also continued at the Planning Board meeting.  John Barree, Village Planner, recorded all comments that were submitted and incorporated some into the Master Plan, mostly adding pictures and fixing typos.  A picture of the Butterfly Garden behind Lester Stable will be added.  The Planning Board unanimously adopted the Village of Ridgewood Master Plan.

 

There was also a discussion at the Planning Board meeting regarding permitted signage in the Village’s Highway Commercial (HC) Zone.  The goal was to allow the businesses in that area to become more visible to passing motorists on Route 17.  Suggestions have been forwarded to the Village Council for discussion and review this evening.  The next Planning Board meeting will be held on November 1, 2022.

 

The Citizens Safety Advisory Committee (CSAC) met on October 20, 2022.  Regarding the Franklin Avenue corridor, Bergen County is planning to repave Franklin Avenue, between North Maple Avenue and North Broad Street, in mid-November 2022, depending upon the weather. In addition, the Americans with Disabilities Act (ADA) compliant ramps are currently under construction on Franklin Avenue.  Other County roads scheduled for repaving in 2023 include Goffle Road, Godwin Avenue, Linwood Avenue and North Monroe Avenue.  Prospect Street will also be resurfaced in 2022, weather permitting. Safe Routes to School grants in the amount of $148,000.00 from the New Jersey Department of Transportation (NJDOT) have been approved.  Construction of same is expected in 2023.  The subject of the West Glen Avenue sidewalks was also a topic of discussion, especially the section from North Maple Avenue to the railroad overpass, since that area was not included in the original plans.  This area is currently being studied by the Engineering Department, to determine the cost of constructing sidewalks in that area and the design requirements for the sidewalks, since there are some logistical challenges in that area, such as rock walls.

 

The intersection of Morningside Road and Hamilton Road was evaluated by the Engineering Department. They concluded that further traffic control measures at that intersection are unwarranted. The cross-hatching at Ackerman Avenue and Doremus Avenue was reviewed by the Traffic Bureau and Engineering Department. It was concluded that there is no need for further traffic control measures in that area. A resident at the CSAC meeting pointed out numerous examples of sight triangle obstructions on corners in Ridgewood and will furnish a list of such areas to the Engineering Department for review. Where there is determined to be a violation, the property owner would first be sent a sketch of the setback requirements and would also be requested to perform voluntary remediation.  If such remediation is not performed, then appropriate action would be taken by Village staff. Councilwoman Reynolds explained that a sight triangle diagram will be explained in an upcoming Village E-News. Ms. Mailander indicated that this could be included in an E-Notice if she was provided with such a diagram by the Engineering Department.

 

Councilwoman Reynolds explained that the Engineering Department is contacting the thermoplastic markings contractor to add more one-way arrows on Union Street, since many people still go down Union Street the wrong way.  There was a discussion at the CSAC meeting about jaywalking, which occurred between the railroad station parking lot and West Ridgewood Avenue, during the Oktoberfest which took place a few weeks ago.  Chris Rutishauser, Village Engineer, will consult with the Traffic Bureau for input regarding crossing controls for any future events held in that area.

 

Another resident at the CSAC meeting suggested that a four-way stop be installed at the intersection of East Ridgewood Avenue and Broad Street.  However, Mr. Rutishauser stated that the warrants for a four-way stop sign at that location, as detailed in the Manual of Uniform Traffic Control Devices, were not satisfied.

 

The Project Pride Committee will be emptying the planters in the CBD on Sunday, November 6, 2022, beginning at approximately 7:30 or 8:00 A.M.  If rain is forecasted, then this will be done on Saturday, November 5, 2022.  Councilwoman Reynolds asked any individuals interested in helping to contact her, since they are always looking for volunteers.

 

Mayor Knudsen announced that Stop & Shop had a Grand Opening recently, and she encouraged everyone to visit the store to observe the new layout.  She is very excited about the new trees which are going to be planted in the CBD.  Many trees have died over the years, due to improper planting or improper planter systems.  Mayor Knudsen stated that she, along with former Deputy Mayor Sedon, spent much time cleaning out the tree wells in the CBD. 

 

The resolutions to formally adopt the Master Plan for Ridgewood and to approve the application of the Bethlehem Lutheran Church will be placed on the agenda for the November 1, 2022 Planning Board meeting.

 

Mayor Knudsen stated that she is also excited about the long-awaited repaving of the Franklin Avenue corridor.  Negotiations were commenced in 2017 with Bergen County, and a Shared Services Agreement was adopted with Bergen County in 2021.  Safety features will be installed on Franklin Avenue for pedestrians and vehicles. 

 

Mayor Knudsen indicated that the Village is involved in an eminent domain process regarding the Town Garage property on Franklin Avenue. It is anticipated that a park will be constructed along the frontage on Franklin Avenue, together with a reconfigured Walnut Street parking lot behind the proposed park. She asked Matthew Rogers, Village Attorney, to give everyone an update. 

 

Mr. Rogers indicated that he has been in contact with the attorney who is handling the eminent domain action for the Village, regarding the purchase of the Town Garage property.  Currently, they are looking into the environmental aspects of the cleanup that will be necessary on this property. The Village has contacted the owner of the Town Garage, who has been given a limited time during which to respond to the Village’s request that the property be remediated. It is required in an eminent domain process that good faith efforts be made by the Village to work out the terms of a transaction with the property owner, before legal action is instituted.

 

Mayor Knudsen said that this has been an ongoing effort since 2017 to improve the appearance of the Franklin Avenue corridor, especially the blighted property of the Town Garage.

 

Regarding a petition with signatures of 50 businesses who oppose the revival of the pedestrian plaza and dining corrals in the CBD, which was mentioned during the candidate debate, Mayor Knudsen said that the petition is not a public record and was not discussed by the Village Council.  It was created by a private group and presented to Mayor Knudsen for her personal review.  She reminded everyone that the Welcome to Ridgewood Committee was formed to implement strategies to help restaurants during the Covid-19 pandemic, when social distancing mandates were imposed by the State. This proved successful for the restaurants and businesses within the pedestrian plaza, but not for restaurants and businesses outside of the parameters of the pedestrian plaza.

 

Councilwoman Perron asked the name of the group which created the petition and also asked how one could obtain a copy of the petition.  Mayor Knudsen replied that it was developed by a group of businesses in the CBD and that some of the businesses are afraid for anyone to know that they signed the petition.  Mayor Knudsen mentioned that one business which was opposed to the pedestrian plaza and dining corrals received threatening phone calls and experienced horrible things.  She said that it was up to the group who created the petition to decide whether or not they want to make the petition public.  The business owners who signed the petition were concerned that they would have to close their businesses, if the pedestrian plaza and dining corrals were reinstated.

 

 

5.         PRESENTATION

 

            A.        GOLD STAR MONUMENT

 

Chris Stout from American Legion Post 53 gave a presentation on the proposed Gold Star Families Memorial Monument to be installed in Memorial Park at Van Neste Square.  Mr. Stout also stated that he was distressed to learn that his presentation this evening, which was only finalized a day ago, had been leaked to the public and distributed.  Mr. Stout stated that he and others have performed extensive due diligence in arriving at the proposed design and placement for the memorial.  They have taken into account comments from the Village Council and from the community.

 

Mr. Stout stated that the original proposed placement of the Gold Star Monument has been changed, with the new location being between the existing monument base and pavers, flush against the east side of the existing War Memorial.  The design concept is the same as last presented to the Village Council.  It is proposed that the monument will be approximately 4-1/2 feet tall and approximately two to three feet wide, made out of black granite.  The existing chains around the War Memorial will be altered to accommodate the new Gold Star Monument.  The folded flag will be of actual size and bronzed, with the Gold Star Emblem placed adjacent to the folded flag.

 

Deputy Mayor Perron stated that she would like some feedback from Nancy Bigos, Director of the Parks and Recreation Department, as well as the Parks and Recreation Conservation Board.  Mayor Knudsen said that she was concerned that the Village is holding this group (American Legion Post 53) up to a certain standard to which other groups are not held.  Mayor Knudsen stated that this monument pays tribute to families who have been left behind by fallen soldiers.  Deputy Mayor Perron remarked that this is a joint public and private group venture and that she appreciates all the work that American Legion Post 53 has put into this project.  In order for it to be “the best that it can be,” Deputy Mayor Perron feels that public input is necessary.  Mr. Stout replied that they have had quite a lot of public input already. 

 

Deputy Mayor Perron said that she could not vote on this matter until she received input from the Parks and Recreation Conservation Board and from Ms. Bigos. She said that when renovations were done to Memorial Park at Van Neste Square by the Conservancy for Ridgewood Public Lands, they engaged the services of a landscape architect.  She said that this was not to cause delay, but only to make the monument the best it can be.  Deputy Mayor Perron recounted a comment made this evening that the black granite was a very contemporary material and would not fit in with the existing War Memorial.  She said that the monument was too important not to do it right.  Mr. Stout recalled that their first proposal was “shot down” because it was not “timeless.”  He feels that the black granite is timeless. 

 

Councilman Vagianos stated that there was no one in the room this evening who didn’t want to see a monument erected for Gold Star Families.  He said that he would also like to hear comments from Ms. Bigos.  He didn’t want to see the discussion about the monument to become contentious.

 

Councilwoman Reynolds stated that she loves the new proposed design for the Gold Star Monument.  She really likes the new proposed placement and the contrast of the black granite against the white marble of the existing War Memorial.  She spoke about a prior plaque installed by an Eagle Scout, to honor Army Major Thomas McGuire, and he just presented his concept, and it was approved by the Village Council, without modification.

 

Mayor Knudsen stated that the original presentation was not approved by the primary funding source for this project.  During the second presentation by American Legion Post 53, the Village Council felt that the proposed design was too big and that the proposed location was not suitable, since it would interfere with activities held in the park.  She mentioned that her husband’s father is a Purple Heart recipient and that she was personally offended by the comments made by the public this evening. Mayor Knudsen said that everyone needs to consider the true meaning behind the monument, that families were left behind when a family member died in the course of defending this country. 

 

Mayor Knudson indicated that she personally likes the proposed design and location of the monument as presented this evening, especially since no landscaping will be required and there would be a seamless integration next to the existing monument.  As an aside, Mayor Knudsen said that the existing War Memorial really needs to be cleaned to remove the graffiti on it.  She acknowledged that there were two Village Councilmembers who want feedback from other sources and apologized to Mr. Stout.

 

Mr. Stout expressed concern that the project would be further delayed if a new committee were formed to study the Gold Star Families Monument.  He stated that this is a project of the American Legion Post 53 and he would not like to see the project handed over to Village administration.

 

Mr. Rogers remarked that three affirmative votes would be required to approve this project this evening.  Mayor Knudsen remarked that there would be no voting on this project, but the Village Council would simply accept the gift of the monument by resolution.  Mr. Rogers stated that the Village Council still needs to accept it as a gift by majority approval.  He asked whether the additional feedback requested by Councilwoman Perron and Councilman Vagianos could be obtained in time for the Village Council meeting scheduled on November 9, 2022.

 

Mayor Knudsen stated that the Village Council usually accepts a gift after completion of the project.  Mr. Rogers stated that, in this case, the design and location of the monument would have to be accepted by the Village Council before the project could commence.

 

Councilwoman Reynolds stated that this project should be as quickly accepted as the Eagle Scout project was that she spoke about previously.  She said that it is “shameful” to make the American Legion Post 53 “jump through hoops” to get this project moving forward. 

 

Maria Bombace, a Blue Star Mother, asked Councilwoman Perron and Councilman Vagianos what their specific concerns were, regarding the monument.  Councilman Vagianos said that he would like to hear feedback from Ms. Bigos because she has been involved with the installation of many monuments, while he has not.  Deputy Mayor Perron said that the responsibility of a landscape architect is not merely to install plants, but rather to look at the design of the open space and the entire park, in order to decide what would be in “harmony with it.”

 

Ms. Bigos stated that she has worked very closely with Mr. Stout and other members of American Legion Post 53 on various projects, such as the rededication of the flagpole at Veterans Field and a memorial service at Graydon Park, and also with the Conservancy for Ridgewood Public Lands so that Memorial Park at Van Neste Square could remain a welcoming, respectful location to conduct memorial ceremonies and pay tribute to veterans.  Ms. Bigos stated that there had been a concern about liability, regarding the last proposed location of the monument.  She said that Ridgewood parks are becoming more and more user friendly and are used every day of the week.  For the safety of all park users, all matters must be considered from a liability standpoint, as well as from a usage standpoint.

 

Ms. Bigos indicated that a landscape architect would probably not be needed for the Gold Star Families Memorial.  She said that safety should be considered when determining where the monument should be placed.  She personally takes offense when she sees children climbing on the existing War Memorial, since many members of her family have served in the military.  Ms. Bigos said that consideration should be given to sentiment, value, honor, privilege and pride, as well as safety, anchorage and lighting, before this gift of the monument is accepted.  She said that the proposed site is used as the backdrop to many events that take place in the park.

 

Mr. Stout remarked that the flagpole monument at the corner of Maple and Linwood Avenues was a project of the Rotary Club.  The memorial at Graydon Park was a project of the American Legion.  He reiterated that a lot of due diligence has already been conducted.

 

Mayor Knudsen asked Ms. Bigos if the Gold Star Committee could meet with her onsite to discuss the placement of the memorial.  Councilman Vagianos was agreeable to a site visit, so that the project can be seen “in its element,” citing the fact that during the last site visit, they discovered that the proposed location was where the Christmas tree is always located.

Jack Marcasciano, Vice Commander of American Legion Post 53, stated that this is a project of the American Legion and not a project of the Village.  He couldn’t understand why they have to “jump through hoops” in order to obtain Village Council approval and for the Village to accept the monument as a gift.  Mr. Marcasciano said that this was the fourth time they have appeared before the Village Council, trying to get this project approved.

 

Mayor Knudsen suggested that a site visit be arranged, that Ms. Bigos email her comments to the Village Councilmembers, and that the matter be placed on the agenda for November 9, 2022.  This was agreeable to everyone.

 

6.         DISCUSSION

 

            A.        PARKING

 

Ms. Mailander said that this item pertains to a discussion of 2023 pricing for parking permits. This was previously discussed in early October. At that time, a 4% increase had been recommended for Resident Premium and Non-Premium and a 9% increase for Non-Resident Premium and Non-Premium.  There had been a discussion about reverting back to 2017 pricing, and it was requested that Ms. Mailander obtain information about rates in Glen Rock and Ho-Ho-Kus, both of which have different parking configurations than Ridgewood. 

 

In Glen Rock, the resident parking permits cost $200.00 per year.  There were 475 resident parking permits sold in 2022 and their resident lot is half full.  They have not yet discussed pricing for 2023.  Non-residents in Glen Rock may only park at the Main Line Station by the day at $12.00 per day, payable through ParkMobile, and may not purchase parking permits.

 

In Ho-Ho-Kus, resident parking permits cost $400.00 a year and decrease to $200.00 on July 1^st (half-year).  If a resident does not purchase a parking permit, they have ParkMobile and kiosks where the cost is $7.00 per day or $1.00 an hour.  Pre-Covid, 140 parking permits were sold for 197 commuter parking spaces, and the lot was full almost 100% of the time.  The lot is currently full most of the time.  Ho-Ho-Kus officials told Ms. Mailander that the prices for parking permits will not be increased for 2023.  Non-residents can park in the commuter lot if there are spaces available, at a cost of $7.00 per day or $1.00 per hour, payable at a kiosk or through ParkMobile.

 

Robert Rooney, Village Chief Financial Officer and Director of the Parking Utility, said that a question was raised at a prior Village Council meeting as to whether or not parking permits could be issued for 2, 3 or 4 days rather than for a full week.  He contacted representatives from ParkMobile and CALE Parking Systems, and they indicated that this can be done; however, the days must be continuous (for example, Monday, Tuesday, Wednesday).  The representatives stated that trying to do three separated days of the week (i.e., Monday, Wednesday, Friday) is an administrative and enforcement nightmare.  They tried doing so at a college in Illinois, but it was largely unsuccessful and resulted in multiple violations and court appearances.

 

Mr. Rooney indicated that reverting the cost of the parking permits to 2017 pricing is a big concern for him, considering debt service payments that must be made for the Hudson Street Garage and the purchase of 90 kiosks throughout the Village, all of which were not in place in 2017.  He said that it would be challenging, to say the least, to reduce the revenue stream for the Parking Utility.  Mr. Rooney stated that the revenue stream has still not yet rebounded from the impact of the Covid-19 pandemic.  He mentioned that the New Jersey Turnpike and Garden State Parkway just increased their rates by 1.9% as of October 26, 2022, and he does not feel that this will deter people from driving on those highways.  Mr. Rooney stated that with the rising costs of gasoline, people will be taking more mass transit and parking will be necessary, so he does not believe that reducing the cost of the parking permits would increase their sales. He recommended that the costs of parking permits at least be maintained, if not increased.

 

Councilman Vagianos indicated that he has no problem with raising the prices for parking permits for 2023.  He remarked that, since Covid, people are working less than five days per week outside of their home, and the key consideration should be flexibility (such as the sale of permits for part of the week).  He does not feel that such people would be willing to buy a permit for a whole week or year. Ms. Mailander explained that as long as an individual has a Ridgewood parking sticker, they can park in the train station lot or elsewhere and pay via ParkMobile or at a kiosk. If an employee is only going to work one day per week, they can purchase a daily pass at a cost of $10.00.  Councilman Vagianos is concerned that less parking permits will be sold if the rates are increased. 

 

Ms. Mailander indicated that she could put in an E-Notice that parking may be paid for via ParkMobile or at a kiosk in any parking lot in the Village.  She can also post on the Village website.  She also indicated that if the Village Councilmembers are not agreeable to the increase, she would ask the rates to remain the same for 2023, as they were in 2022.

 

Addressing Councilman Vagianos, Mr. Rooney said that if the rates were increased as proposed, he would work with ParkMobile and CALE to see if something could be developed for 2023 which would allow people to purchase a two-day or three-day per week parking permit, while ensuring proper enforcement.  Councilman Vagianos said that this was agreeable to him.

 

Deputy Mayor Perron stated that she felt the increases were very modest and reasonable in light of inflation and taking into consideration the additional costs the Village is facing.  She has wanted to “capture” that segment of the market where people are going in to work only two or three days per week since Covid.  She would like to find a way to accommodate that segment of the population, without “undercutting” the Village.  She asked Mr. Rooney whether or not he felt that the sale of permits for three days per week would undercut the sales of full-week parking permits.  Mr. Rooney replied that he would have to work up some numbers, but that the next three months would be a good guideline in terms of usage.  He is concerned that the revenue stream be sufficient enough in order to cover debt service and expenses.  Deputy Mayor Perron indicated that she was in favor of the modest increases.

 

Councilwoman Reynolds indicated that she did not want the prices to increase at all and wants the rates to remain the same in 2023 as they were in 2022.  She remarked that prices are increasing everywhere and people are having a hard time making ends meet.  She stated that a total of 106 parking permits were sold in 2021 and a total of 180 in 2022.  She stated that no increase would represent “good PR” and feels that the current prices are high compared to neighboring communities.  She thinks the development of a possible two- or three-day pass would be a great idea.

 

Mayor Knudsen noted that the sale of parking permits has risen steadily since 2020 by about 30%.  She stated that the increases would not increase revenue significantly for the Parking Utility (less than $10,000.00).  Mayor Knudsen asked how many of the 180 parking permits sold in 2022 were sold on a prorated basis.  Mr. Rooney said that he did not know off the top of his head, but estimated that most full-time parking permit purchases are made in December and January.  He stated that parking revenue was $220,000.00 in 2019, $212,000.00 in 2020, and $50,000 in 2021.  As of September 30, 2022, revenue is at $96,000.00, representing a steady upward trend.

 

Mayor Knudsen stated that she was not “thrilled” about raising the parking permit rates.  While it is a negligible increase for commuters, it is also a negligible increase in revenue to the Village.  She wondered whether or not this burden should be passed on to the end user.  Mr. Rooney reiterated that the Hudson Street Garage was built in 2020 and 90 kiosks were purchased and installed and, therefore, the debt service and expenses need to be paid. There are also maintenance costs for the parking garage which are steadily increasing, and he must budget for them.

 

Councilman Vagianos stated that while the increase is not significant, at some point in time, prices have to be raised in order to keep up with inflation.  There can be small incremental increases such as those proposed, or there can be a significant increase that can be more “offensive” to people, who may decide the increase is too much and they will park somewhere else.

 

Councilwoman Reynolds stated that the prices have remained constant for four years (2018 to 2021).  There was a small $25 increase across the board in 2022.  She feels that the increase this year is “a slap in the face” and feels that 2023 rates should be the same as in 2022.  Mr. Rooney said that the revenue stream dropped significantly in 2020, and he cannot anticipate more in next year’s budget than what he collected this year.  He said that the proposed increases would compensate for the shortfalls he has seen in the past couple of years.  He had to issue debt during Covid to cover the revenue shortfalls in the Parking Utility, and this debt has to be paid back.  He agreed with Councilman Vagianos that the Village should not wait to increase the prices for the parking permits, because when they are raised eventually, it will represent a significant increase.

 

Mayor Knudsen said that she feels the price increases should be introduced.  She stated that it is important to increase revenue so that there are funds available for maintenance of the parking garage.  Ms. Mailander asked if the price increases would apply to both residents (4%) and non-residents (9%).  Councilwoman Reynolds stated that she was happy to see that 29 non-residents bought parking permits in 2022 and she was concerned that those people would not purchase again if there was a 9% increase to $1,445.00 (premium) or $1,090.00 (non-premium).  Mr. Rooney stated that Ridgewood residents should have first priority to purchase parking permits at a less expensive price than non-residents. The Village Council agreed that the parking permits should be made available to both residents and non-residents at the same time.  Mayor Knudsen remarked that many employees are now returning to offices and it is trending upwards. There was a consensus that an ordinance would be introduced to raise prices across the board, as recommended.

 

            B.        MUNICIPAL ENERGY AGGREGATION PROPOSAL – TAURUS

 

Ms. Mailander explained that Nathan Burroughs, from the Taurus Advisory Group, was present at the meeting this evening to answer questions regarding municipal energy aggregation.  Mr. Burroughs explained that he could not attend a prior meeting with another representative of his company because he had Covid, but that he was feeling fine at the present time.

 

Councilman Vagianos stated that it was his understanding that the Village could “lock in” at a specific price for energy, which would be advantageous for Village residents, and which would protect the Village from increases in the market for a certain period of time.  However, he asked Mr. Burroughs if the Village would be obligated to pay for energy at the locked-in price in the event energy prices decreased during the contract period.  Councilman Vagianos indicated that the Taurus representative who spoke at a prior meeting stated that the Village would not be obligated to pay for energy at the higher contracted price and that Taurus would self-terminate the contract in that event.  In that case, Ridgewood residents would be permitted to return to the previous supplier (Public Service Electric & Gas – PSE&G) as their energy provider, if their rates were lower. Councilman Vagianos stated that this information was a significant difference from what was related to the Village Councilmembers, by other municipal energy aggregation companies.

 

Mr. Burroughs explained that Taurus’s role as consultant to the Village would be to offer guidance regarding energy prices in the marketplace.  He stated that most energy suppliers would not bid on a contract if they knew it could be terminated when energy rates increased.  However, he stated that some provisions could be written into the initial contract prior to going out to bid, which would offer Village residents some level of protection against rising energy prices.  He said that Taurus, as administrators during the contract, could revert residents back to their prior provider if it appeared that energy prices with that prior provider would be lower for an extended period of time.  The contract itself would not be terminated.  Once energy prices returned to the desired rate, then the customers would be returned to the contracted third-party provider.

 

Councilman Vagianos asked Mr. Burroughs if he thought Taurus could get bidders with such a clause written into the contract.  Mr. Burroughs explained that energy providers are well-versed with the fluctuation of energy prices.  He stated that there are 60 suppliers, besides PSE&G, that are approved by the Board of Public Utilities (BPU) to supply third-party electricity.  He said that there are four or five suppliers which would probably be willing to bid on a contract with that clause.  The more stipulations which are written into the initial contract, the fewer suppliers there will be who are willing to bid.  Over the years, his company has written contracts as favorable as possible to the suppliers, while at the same time providing as much protection as possible to the residents.  Individuals may opt out at any time.  Mr. Burroughs explained that energy rates had been volatile for the past few years, changing on a monthly basis.  However, energy rate changes are now published quarterly, so it is easier for them to anticipate when the customers should be switched back to their previous supplier for a certain period of time.

 

Councilman Vagianos asked Mr. Burroughs if such a clause has ever been written into a contract for energy aggregation in New Jersey.  Mr. Burroughs said that there are certainly stipulations that exist in the public space, and he could probably find a document with such a clause.

 

Councilman Vagianos then asked if such a clause would affect the bid prices that would be received by the Village.  Mr. Burroughs stated that it is often very difficult to get a price from a third-party supplier which beats the price offered by the dominant utility (such as PSE&G or Jersey Central Power & Light – JCPL) for a municipal energy aggregation program, particularly due to the fact that residents are able to opt out of the program at any time during the contract.  He indicated that such a clause would result in higher prices from a third-party supplier bidding on a contract.  He said that residents would have the option of choosing a “green component” and upgrading how they receive their energy (from renewable resources), in which case such residents probably wouldn’t be too concerned about the price.  He said that “green” energy resources result in higher energy prices.  Overall, residents could save up to $120.00 a year using a third-party supplier with standard prices.  Mr. Burroughs explained that differences between prices are fractional.

 

Mr. Burroughs was asked by Councilman Vagianos whether or not he would recommend incorporating such a clause into a contract with a third-party supplier.  Mr. Burroughs replied that it would really depend upon the Village’s preferences.  He said that at the beginning of an energy aggregation program, most residents are confused and don’t understand the program.  Some residents feel that they weren’t given a choice as to whether or not they wish to participate in such a program, even though they can opt out at any time.  Mr. Burroughs indicated that it is important to determine how Village residents will react to the municipality entering into such a contract.  It depends upon how many residents want greener energy and how many residents merely want to save money.  Mr. Burroughs indicated that he has fielded thousands of calls from residents asking questions about an energy aggregation program, and 50% understand how the program would benefit them and 50% remain angry that they were switched into another program.

 

Councilman Vagianos indicated that he was satisfied with the answers given by Mr. Burroughs. Mr. Burroughs said that Taurus could send out a contract to bid with “iron-clad protections” to see what the response is by third-party suppliers.  Bids do not have to be accepted.  His firm could also informally survey some third-party suppliers to get a feel as to how they would react (bid or not bid) if such protections were written into a contract.

 

Deputy Mayor Perron said that she was unfamiliar with the clause being spoken about, where residents can be taken off of a contract if energy prices rose with a third-party supplier and then put back onto a contract when energy prices decreased.  She asked if there was a name for such a clause.  Mr. Burroughs replied that there really is no name for such a clause.  He said that there are some clauses which have names, such as “Price Match Guarantee,” which is something that could be incorporated into a contract (when a third-party supplier has to match the rates of a prior provider if the prior provider’s rates decrease). He reiterated that the more onus and restrictions placed upon a supplier, the less likely a third-party supplier is to bid.

 

Deputy Mayor Perron asked Mr. Burroughs what his experience has been when the fixed price from a third-party supplier ends up being higher than the prior basic generation service (such as that supplied by PSE&G).  She asked whether there has been a “large spread” between the two prices or whether it has been “pennies or dollars.” Mr. Burroughs replied that there is a component of the utility tariff that is called “reconciliation,” which accounts for price fluctuations on a quarterly basis. Typically, the average reconciliation prior to 2020 was approximately “two-tenths of a penny” (positive) over a ten-year average.  In certain years, it was a penny more expensive; in some years, it was a half a penny less expensive.

 

Deputy Mayor Perron asked Mr. Burroughs whether the BPU has to approve a contract with a third-party supplier.  Mr. Burroughs replied that all documents are submitted to “every arm of oversight” that is out there, including Rate Counsel and the BPU, and the contract has to be approved.  Deputy Mayor Perron asked whether or not the BPU in New Jersey has approved a contract dealing with renewable energy content with such a clause in the contract.  Mr. Burroughs replied in the affirmative but stated that every contract is a little different.  He stated that, by law, savings do not have to be provided for a contract with renewable energy content.  However, the Village Councilmembers could specify that they want both savings and renewable energy content.  When Deputy Mayor Perron stated that the Village wants both savings and renewable energy content, Mr. Burroughs indicated that he could certainly tailor a contract aimed towards those goals in mind.

 

Everyone thanked Mr. Burroughs for his presentation.

 

7.         SPECIAL PUBLIC MEETING

 

At 9:34 P.M., Councilman Vagianos made a motion to suspend the Work Session and convene a Special Public Meeting, seconded by Deputy Mayor Perron.

 

Roll Call Vote

AYES:          Councilmembers Perron, Reynolds, Vagianos, and Mayor Knudsen

NAYS:         None

ABSENT:    None

ABSTAIN:   None

 

The Regular Work Session was reconvened at 9:35 P.M.

 

8.         DISCUSSION

 

A.        RIDGEWOOD WATER

 

                        1.         REFUND OF WATER OVERPAYMENT

 

Ms. Mailander explained that this item pertains to the refund of an overpayment on a Ridgewood Water account.  A customer erroneously overpaid their account by $2,370.00 and wishes the money to be refunded.  An appropriate resolution will be considered on November 9, 2022.

 

            B.        BUDGET

 

1.         AUTHORIZE RIDGECREST PILOT AGREEMENT

 

Ms. Mailander explained that the Village of Ridgewood and the Ridgewood Senior Citizens Housing Corporation have an agreement that exempts them from paying property taxes.  In lieu of paying taxes, the Housing Corporation pays an annual service charge to the Village for municipal services.  This charge is 6.28% of the annual gross revenues, plus the cost of sanitary sewers and solid waste collection and disposal.  The service charge this year amounts to $78,823.63.

 

Deputy Mayor Perron asked whether or not advanced notice is given in the event that costs of sanitary sewage and solid waste collection and disposal increases, in which case the service charge would increase proportionately.  Ms. Mailander replied that advanced notice is given.

 

2.         REFUND FOR OVERPAYMENT OF TAXES – 427 SPRING AVENUE

 

Mr. Calbi indicated that this item pertains to an overpayment of taxes by Wells Fargo regarding 427 Spring Avenue.  This property is owned by a veteran who is 100% disabled, and the property is tax exempt.  Accordingly, Wells Fargo is requesting a refund of taxes paid in the amount of $8,280.00.

 

3.         REVIEW OF PROPOSAL – REPAIR OF KINGSBRIDGE LANE PEDESTRIAN BRIDGE

 

Ms. Mailander explained that this item deals with the review of a proposal received by Lahita Engineering of Hoboken, New Jersey, for the repair of the Kingsbridge Lane Pedestrian Bridge.  Ms. Mailander indicated that there had been a bid sent out to replace the bridge in its entirety, which got complicated because new construction would require ramps compliant with the Americans with Disabilities Act (ADA).  The Village then sent out a Request for Proposal (RFP) to obtain an engineering design firm to design a repair program for the existing Kingsbridge Lane Bridge. There were three known plan holders, and only one proposal was received, from Lahita Engineering with a quote of $32,125.00. 

 

Deputy Mayor Perron said that she loves the current charming design of the Kingsbridge Lane Pedestrian Bridge and noted in the proposal that the new bridge would be made of steel, instead of wood.  Mayor Knudsen indicated that the current bridge is made of steel, not wood.  Mayor Knudsen stated that this repair proposal appears to be a great option and resolves the very significant issue of ADA compliance, if an entirely new bridge were constructed.  She mentioned the significant cost of replacing the bridge, which did not even include the work required to make the bridge ADA compliant, as well as making the area along East Saddle River Road ADA compliant.

 

Councilwoman Reynolds indicated that she felt the repair of the bridge was a great option, which will cost significantly less than the $500,000+ required to replace the bridge.  She thanked Mayor Knudsen for insisting that an RFP be sent out to repair the bridge.  Councilman Vagianos agreed.  He wondered whether Lahita Engineering was a credible firm and if they had experience repairing bridges, but then reviewed the proposal and said he was “on board” if the proposal was satisfactory to Chris Rutishauser, Village Engineer.  Councilwoman Reynolds remarked that the proposal contains a list of engineering design jobs performed by Lahita Engineering, and they can always contact the project owners to see if they are satisfied with the work performed by Lahita. Councilman Vagianos said that he wants to ensure that due diligence has been accomplished regarding the prior work done by Lahita in other towns.  Ms. Mailander replied that she would check to make sure that due diligence was done in this matter.  Once the design is finalized, then an RFP will be sent out for the actual repairs to the Kingsbridge Lane Pedestrian Bridge.

 

4.         AWARD COOPERATIVE CONTRACT – FORD F-350 - SIGNAL

 

Ms. Mailander stated that this item deals with awarding a contract for the purchase of a new replacement truck with a snow plow, for the Traffic and Signal Division.  The new Ford F-350 truck will replace an older 2010 Ford F-350 truck with 35,257 miles on it and a number of mechanical issues related to its diesel engine. The diesel engines are equipped with a regeneration system that utilizes diesel emission fluid (required by law in diesel engines).  The regeneration systems release cleaner emissions, but only work properly when the engine is run at higher RPMs, such as with long-distance or highway driving.  However, the Village’s use of the vehicles seldom reaches the required RPM or distance driven during the workday.  The vehicles are not driven sufficiently to run the emission systems and have to cycle through a high idle phase for 45 minutes to an hour, for the regeneration system to do its job efficiently.  Staff needs to take the vehicles on road trips for an hour or so on a highway so that the vehicle will regenerate itself, which is unproductive.

 

Rich Tarlton, Supervisor of the Traffic and Signal Division, has located a gasoline-fueled 2023 engine meeting their specifications at the Route 23 Auto Mall, which is under State contract.  There are capital funds budgeted to purchase a new replacement truck with a snow plow.  It is recommended that the contract be awarded under State contract to Route 23 Auto Mall in Butler, New Jersey in an amount not to exceed $55,627.00 for the gasoline engine.  There will be a separate resolution for the truck body.  It is unknown how much the truck body will cost, but Ms. Mailander indicated that she would find out.  It is important that this initial resolution be passed on November 9, 2022, since the ordering window opens November 7, 2022 and closes on November 10, 2022 for 2023 orders.  The next time an order can be made would likely be in November 2023.  The old truck will be declared surplus and sold at auction.

 

Mayor Knudsen asked Ms. Mailander if a Special Public Meeting could be held at the November 2, 2022 meeting for this matter as well as the matter of hiring an engineering consultant to design the Kingsbridge Lane Pedestrian Bridge repairs, since the proposed repairs would take place right around the time when the Saddle River is stocked with trout, in the spring.  Everyone was agreeable to this and Ms. Mailander said that she would put both matters on a November 2, 2022 Special Public Meeting agenda.

 

 

 

D.        POLICY

 

1.         PERMIT CERTAIN LIGHTING IN HIGHWAY COMMERCIAL (HC) ZONE

 

Ms. Mailander indicated that this item pertains to lighting in the Highway Commercial (HC) Zone.  Mayor Knudsen explained that the HC Zone includes developed sites along Route 17 and Linwood Avenue, including a Starbucks, AT&T store, a medical office building on Linwood Avenue, and several other businesses just north of Linwood Avenue. The Village’s lighting design standards for interior window signs and awning signs (Section 190-122 of the Village Code) for HC Zones, mimic the standards for the B-1 and B-2 Zones.  These standards are fine in a downtown environment focused on pedestrian traffic with slow-moving vehicles, but it has been recommended by John Barree of Heyer, Gruel & Associates that distinct standards be developed for a highway environment with faster moving vehicles and no pedestrian traffic.  It is requested that businesses in the HC Zone be permitted to have more interior lighting/signage so that their businesses are more visible to passing traffic. Mayor Knudsen mentioned that the owner of the strip mall at 363-381 Route 17 will be naming the strip mall and erecting an appropriate sign.  She stated that this matter has already come before the Planning Board and they rendered an affirmative decision.

 

Councilman Vagianos indicated that he was agreeable to amending Section 190-122 for HC Zones to allow for specific lighting standards for businesses in that zone.  He asked whether or not the businesses/stores just north of the strip mall, on Route 17 South, were also located in Ridgewood.  Mayor Knudsen replied that the Exxon gas station and Leva Eye Center are not in the HC Zone.  This was confirmed by Mr. Rogers.  Mayor Knudsen indicated that the lighting standards for the stores and businesses on Route 17 South are not mimicking the B-1 and B-2 standards, and their lighting standards are completely different.

 

Mayor Knudsen asked that an ordinance be prepared to amend Section 190-122 of the Village Code.  Mr. Rogers indicated that John Barree, Village Planner, has already prepared an ordinance (attached to documentation distributed to Councilmembers).  It was agreed that the ordinance would be introduced at the November 9^th Public Meeting.

 

2.         PLACE HOLD ON DEMOLITION PERMITS ON HISTORIC HOMES

 

Ms. Mailander indicated that this items deals with placing a hold on demolition permits on historic homes.  Mayor Knudsen indicated that there have been ongoing discussions with the Historic Preservation Commission (HPC) to place a 30-day hold on the issuance of demolition permits. Mr. Rogers explained that the HPC was established by the Municipal Land Use Law and is responsible for giving advisory opinions regarding criteria for historic properties and buildings.  While researching the matter of placing a 30-day hold on the issuance of demolition permits so that the HPC would have time to review the criteria for the property beforehand, he looked up the Uniform Commercial Code (UCC), which is followed by the Village of Ridgewood.  The UCC only gives a 20-day turnaround period from the time of the application to the Building Department, for a demolition permit to either the issuance or denial of the permit.  The Village does not have the authority to regulate or extend this timetable to 30 days.

 

Mr. Rogers went on to state that Tony Merlino, Building Department Director and Construction Official, indicated that when the property or building in question is historic, there are different criteria that need to be considered.  Mr. Rogers mentioned that application for demolition permits for historic buildings are few and far between. He is trying to figure out how demolition permit applications can be reviewed by the HPC within 20 days, especially given the fact that this commission does not meet every 20 days. There is a “catch all” section in the “statutory enablement” of an HPC that permits them to develop an advisory opinion on different types of things, other than just setting up the historic building inventory. Mr. Rogers said there was a question as to whether or not the HPC can even take a look at demolition permits, because the demolition permits are strictly covered in the UCC and the HPC is not identified or spoken of in the UCC regulations.

 

Mayor Knudsen suggested that there be a 24-hour period during which the demolition permit application be forwarded to the HPC secretary, by the Building Department, to avoid the commission being “blindsided.”  If the HPC feels that there are significant issues, they could notice and convene a meeting to discuss the application and write an advisory opinion regarding same. Mr. Rogers stated that he feels the conversation needs to go back to the Building Department to find out what their criteria are, since this would be controlled by the UCC, whether it is a newer building or an historically sited building.  He said that there is obviously an interest in trying to preserve an historic building, especially if it is listed on either the State or Federal Registry.

 

Councilman Vagianos asked what would happen if the HPC were able to review a demolition permit and rendered an opinion that they did not want the building to be demolished.  Mr. Rogers replied that such a decision is not within the purview of the HPC.  He stated that there are certain criteria which need to be considered by the Building Department when either granting or denying a demolition permit.

 

Deputy Mayor Perron asked if the only buildings or homes in question were the ones which are on either the State or Federal Historic Registry.  Mayor Knudsen replied that those were not the only structures in question.  The Village’s Historic Element in the Master Plan has homes that are historic within districts in Ridgewood, which homes are not necessarily on either the State or Federal Historic Registry.  She recalled the Vanderbeck house, which was placed on both the State and National Historic Registries by the homeowner.  They had originally planned to raze the house and rebuild, but it was discovered that it was a pre-existing, non-conforming grandfathered use.  Therefore, if the house were to be knocked down, they would only be able to build “a little dollhouse” on the property.  The house was saved and renovated.

 

Mr. Rogers stated that there was the additional question of whether or not this would be limited to only historic-quality homes or commercial buildings as well.  Mayor Knudson and Deputy Mayor Perron both indicated that they would prefer the HPC review anything that is historic within the Village.  It was decided that this matter would be placed on the agenda for the Village Council meeting on November 2, 2022.

 

9.         PUBLIC COMMENTS

 

Cynthia Halaby, 1 Franklin Avenue, clarified that there have been four projects performed by the Conservancy for Ridgewood Public Lands as a 501C3 corporation and presented to the Village Council.  The typical procedure they followed was to present drawings, plans, and landscaping designs to the Village Council for their review and consideration, so that they could make a decision and vote.  After the project was completed, they would return before the Village Council and gift the project to the Village, after which time the Village Council would vote to accept the gift. Ms. Mailander would then send the Conservancy a letter stating how each Village Councilmember voted.  Ms. Halaby said that she does not think that the additional information the Village Council is asking for, regarding the Gold Star Families Monument, is outrageous.

 

Ms. Halaby remarked that she was concerned about a remark made by a Village Councilmember this evening that the existing War Memorial was filthy and covered in graffiti.  She stated that, as of yesterday, the War Memorial was not filthy or covered in graffiti.   She mentioned that there is a small area at the back of the pillar which has a bit of pale green graffiti. When the Conservancy had the monument power washed two years ago, it went “from night to day” and sparkled.  The bit of graffiti could not be removed because they didn’t want to use any type of cleaner that contained acid that would affect the marble.  She stated that if the War Memorial is to be cleaned again, she recommended that a professional be retained who is familiar with cleaning marble, and not just the lowest bidder who will simply power wash it.

 

Ms. Halaby stated that the base of the existing War Memorial needs to be repointed.  She wrote three or four times to the Village Manager, but never received a response.  Ms. Halaby then wrote to Mr. Rutishauser and never received a response from him.  She stated that there are gaps in the base, some as much as an inch wide, allowing water to seep through it.

 

Jeanne Johnson, 325 Mastin Place, said she wanted to correct the record.  She was one of the founding members of the pedestrian plaza, which was spearheaded by former Mayor Ramon Hache.  She said that the pedestrian plaza was created to help every business, not just restaurants, in the CBD. During Covid restrictions, every business had to switch gears and “pivot” to develop new ways to do business. Ms. Johnson stated that the Ridgewood community overwhelmingly supports the reopening of the pedestrian plaza. Their opinions should be considered, since they are the taxpayers. Ms. Johnson stated that no “one person” should hold the power to decide whether or not the pedestrian plaza should be reinstated. She said that there are many communities that have data supporting initiatives such as the pedestrian plaza, which help businesses to succeed.  She stated that pedestrians spend more money at more businesses than motorists do. The pedestrian plaza attracted money from communities all around Bergen County, which is what is needed in the CBD.

 

Ms. Johnson said that she appreciates the concerns of business owners, and she is confident that a compromise could be reached that would appease those who are in favor of the pedestrian plaza and those who are against it. Regarding her social media posts, she wondered why someone would text her to bring an inaccuracy to her attention rather than just comment on the post.  She is concerned that residents are constantly told about misinformation, disinformation, and lies circulating on social media.

 

Tony Damiano, 274 South Broad Street, stated that he felt the right decision was made to carry the discussion about the Gold Star Families Monument to the next Village Council meeting.  He said that it was good not to rush into anything and that it is better to question, critique, comment and criticize before a decision is made.  It is important that the monument be designed properly, placed in the proper location, and fits aesthetically within the landscape of Memorial Park at Van Neste Square.

 

Rurik Halaby, 1 Franklin Avenue, said that residents making public comments cannot make disparaging remarks about a particular member on the dais, but that a member of the dais can make disparaging remarks about a resident making public comments.  He has been called a fraud and a liar.  He recalled that Siobhan Crann Winograd was called a liar by former Deputy Mayor Sedon.  He asked Mr. Rogers if the “rules worked both ways.” 

 

Mr. Rogers stated that a resident is allowed to criticize a vote, a particular position, or an action taken by a Village Councilmember. The ordinance on Decorum at Meetings aims to prevent residents from being disruptive or making statements with vulgarity, slander or impertinence.

 

Mr. Halaby asked if it was okay if he was called a liar by a Village Councilmember.  Mr. Rogers replied that there are no particular regulations or ordinances in place which address comments made from the dais.

 

Mr. Halaby indicated that Mayor Knudsen should cease from speaking about the petition with 50 signatures of businesses in the CBD, since it is not obtainable through OPRA and cannot be shown to the public.  He said that, in such event, it is merely hearsay.

 

Regarding the Schedler property, Mr. Halaby stated that Mayor Knudsen indicated that the playing field would be constructed by the spring of 2023.  He asked whether the plans and specifications for the structures on the property and parking lot could be obtained through OPRA.

 

Mr. Halaby and his wife drove down to Summit, New Jersey recently to view their parking operation and “how they work.”  He stated that Summit is a dynamic town teeming with people. It took them 25 minutes to find a parking space.  They had a beautiful pedestrian plaza.  Mr. Halaby stated that Ridgewood is becoming like an abandoned town in the Midwest with empty shops.

 

Regarding energy aggregation, Mr. Halaby indicated that he spoke with a senior representative at PSE&G, who explained to him about energy generation and distribution. He asked why a representative from PSE&G was not invited to speak before the Village Council. Mr. Halaby indicated that he was told by the representative that PSE&G is going to become strictly a distribution company and is “getting out” of the business of energy generation.

 

Mr. Halaby said that one of the “most insulting” moments he has experienced with Veterans occurred last Memorial Day, when Mayor Knudsen spoke for 15 minutes, apologizing for her shoe wear, due to a swollen ankle, when the occasion called for the remembrance of tens of millions of veterans who died for freedom or were injured while serving in the military.  Mr. Halaby stated that since the Mayor is voted into office by the Village Councilmembers, whatever the Mayor says in a speech should be approved by all Councilmembers.  He concluded by stating that no one is against the idea of erecting a monument for Gold Star Families.

 

Leo Ruane, 705 Kingsbridge Lane, thanked Mayor Knudsen for visiting the Kingsbridge Lane neighborhood and speaking to the residents, to assess their needs.  He is happy that, after 18-20 months, there will be some action taken to repair the bridge.  He asked whether or not the design proposal would be made public for residents to review.  He also asked how long the project would take to complete.

 

Russell Forenza, 228 Emmet Place, said that he was unaware that Deputy Mayor Perron was running for election.  He said that his prior comments this evening were directed towards those candidates who were running for election, and he apologized to Deputy Mayor Perron.  Deputy Mayor Perron said that she was proud to be an alumna of the U.S. Attorney’s Office.  Mr. Forenza stated that he was not asking Deputy Mayor Perron to resign, but felt that “the other person” should resign their candidacy for Village Council.

 

Mr. Forenza stated that Mr. Rooney was correct in stating that the rates for parking permits should be increased, in order to generate revenue to pay for debt service for the parking garage and future maintenance charges.  Regarding energy aggregation, Mr. Forenza advised the Village Council to stay with PSE&G.  If bids are sent out to third party suppliers, then he suggested sending out two bids or more. 

 

Regarding PILOT (Payment in Lieu of Taxes) agreements, Mr. Forenza advised the Village Council against entering into such agreements.  He stated that if a developer is requesting a PILOT agreement, then they are probably unable to pay their taxes.

 

Regarding street closings in Ridgewood, Mr. Forenza stated that this may be discriminatory to some businesses.  Street closings for the pedestrian plaza should not be done if it does not benefit everyone, especially if it discourages foot traffic in a particular area adjacent to the pedestrian plaza.

 

Mr. Forenza also stated that the Mayor is the one person who is charged with keeping a meeting in order.  He said that he has been attending Council meetings for 25 years (in Paterson as well as in Ridgewood), and the Mayor is the one who is always in charge.  He said that he appreciates the good work conducted by the Village Council and realizes that it is a “hard job.”

 

Suzanne Ruane, 705 Kingsbridge Lane, said that she has observed the progress being made on the Schedler property and wanted to thank the Village Council for the trees and the fence.  She said it is looking “nicer and nicer” every time she drives past the property.  She stated that she also wanted to thank the Village Council for approving the repairs to the Kingsbridge Lane Pedestrian Bridge. The footbridge is right next to her house. She thanked Mayor Knudsen for visiting the neighborhood and speaking with the residents, as well as spearheading a quicker response for the footbridge (repairs as opposed to complete replacement).  Ms. Ruane stated that even though there are cinderblocks blocking access to the bridge, people are still using the bridge to cross the river, even the track team.  She said that she is waiting for a sprained ankle or some other injury to occur there, due to holes on the bridge which need to be repaired. 

 

Ms. Ruane mentioned that East Saddle River Road has no sidewalk, so replacing the bridge and making it ADA compliant for wheelchair access did not make sense.  She asked when the project would be completed.  She feels it should be completed as quickly as possible for the sake of safety, since people are taking dangerous alternative routes by walking on East Saddle River Road or on Route 17 in order to access the bus.

 

There were no further comments from the public.

 

Mayor Knudsen said it was her understanding that PSE&G is not permitted, by law, to engage in “pitching their product” before the Village Council.  However, she indicated that she would find out why and, if they are allowed, they will be invited to a Village Council meeting to speak about energy aggregation.

 

Regarding posting on social media, Mayor Knudsen stated that she did not think it was possible for anyone to constantly monitor posts on Facebook.  She stated that the burden of accurate information should not be shifted to her, but rather should be the responsibility of the person who is posting the information, especially those who deem themselves to be community leaders.  Mayor Knudsen spoke about the post made on September 20 which stated “$7 million, 7 years later, mismanagement, spearheaded, over budget, Schedler project.”  She stated that none of those statements are true.  She reiterated that it is the obligation of the individual making the post, holding themselves out as a reporting entity to thousands of people, to “get the information right.”  Mayor Knudsen did bring some inaccurate information to the attention of one poster, but did not specifically comment on social media.

Addressing Mr. Ruane, Mayor Knudsen stated that the plan for the Kingsbridge Lane Pedestrian Bridge is a public document and he would simply need to make an OPRA request in order to request it.

 

Councilman Vagianos stated that the idea of decorum at Village Council meetings is critical.  Speaking passionately is one thing, but everyone must speak respectfully, with no exceptions.  He challenged anyone to find a time when he did not speak respectfully during the one year he has served on the Village Council.  He urged everyone to “redouble” their efforts to try to speak respectfully so they can continue this “experiment in democracy.”  Mayor Knudsen added that it was not only spoken words that matter, but also actions.

 

Councilwoman Reynolds stated that she has seen the petition signed by 50 businesses in the CBD opposing the pedestrian plaza.  She said that she understood why the businesses who signed the petition do not want it “out in the world.”  Those businesses, including restaurants, are afraid of the repercussions.  Mayor Knudsen added that there are a lot of signatures from restaurants and businesses located outside the parameters of the pedestrian mall.  Deputy Mayor Perron stated that hearsay is inherently unreliable and she would not make any decisions based on hearsay.

 

10.       CLOSED SESSION

 

Ms. Mailander read the following resolution, to go into Closed Session:

 

 

 

 

 

 

 

 

 

11.       ADJOURNMENT

 

There being no further business to come before the Village Council, on a motion by Councilman Vagianos, seconded by Councilwoman Reynolds, and carried unanimously by voice vote, the Village Council’s Work Session was adjourned at 10:28 P.M.

 

 

 

 

 

                                                                                                                                                           

                                                                                                Susan Knudsen

                                                                                                                     Mayor

 

 

 

 

 

 

                                                                       

               Heather A. Mailander

       Village Manager/Village Clerk

A REGULAR PUBLIC WORK SESSION OF THE VILLAGE COUNCIL OF THE VILLAGE OF RIDGEWOOD HELD IN THE SYDNEY V. STOLDT, JR. COURT ROOM OF THE RIDGEWOOD VILLAGE HALL, 131 NORTH MAPLE AVENUE, RIDGEWOOD, NEW JERSEY, ON NOVEMBER 2, 2022 AT 7:30 P.M.

 

1.         CALL TO ORDER – OPEN PUBLIC MEETINGS ACT – ROLL CALL – FLAG SALUTE

 

Mayor Knudsen called the meeting to order at 7:32 P.M. and read the Statement of Compliance with the Open Public Meetings Act.  At roll call the following were present:  Councilmembers Perron, Reynolds, Vagianos, and Mayor Knudsen.  Also present were Heather Mailander, Village Manager/Village Clerk; Eileen Young, Deputy Village Clerk; and Matt Rogers, Village Attorney.

 

Mayor Knudsen led those in attendance in the Pledge of Allegiance to the flag.  There was a moment of silence for all men and women serving our great nation and for all first responders.

 

2.         COMMENTS FROM THE PUBLIC

 

Mayor Knudsen reminded everyone about the Rules of Decorum during a Village Council meeting.  Councilman Vagianos added that people should speak with respect to everyone.

 

Rurik Halaby, 1 Franklin Avenue, spoke about parking in the Central Business District (CBD).  He said that the parking situation in the CBD is unsustainable, compared to towns such as Westwood and Summit, both of which have viable downtown areas.  He stated that the debt obligation on the Hudson Street Garage forces the Village to charge $1.25 per hour for parking, an amount which he said is untenable and is driving people away from Ridgewood.  He specifically blamed Councilwoman Reynolds and Mayor Knudsen, who fought the original design of the larger parking garage.  The smaller garage which was built cost $60,000 per space versus the $35,000 per space with the larger garage.  The completion of the garage was delayed by five years.  He stated that the original design of the garage was much more “in keeping” with Ridgewood’s architecture.

 

At this point, Deputy Mayor Perron called a point of order and reminded Mr. Halaby that he could not name anyone on the dais specifically, but could address the Village Council in general terms.  Mr. Rogers indicated that members of the public are allowed to criticize an individual Village Councilmember about a vote, but must abide by the Rules of Decorum and be respectful when making comments.  The public cannot disrupt the peaceful and smooth order of the meeting.  Councilman Vagianos reminded everyone that all decisions made by the Village Council are made by the Village Council as a whole, not by any one Councilmember.

 

Mr. Halaby stated that he was making reference to the petition that Councilwoman Reynolds led six years ago regarding the parking garage.  He stated that he has never called anyone a liar, as he has been called by a member of the Village Council. 

 

Mayor Knudsen called another point of order because of the way Mr. Halaby was speaking.

 

Mr. Halaby began speaking again about the parking situation in the CBD and the parking garage.  Regarding the Schedler property, he stated that the Knudsen Re-Election website states that Schedler Park is on budget and on schedule. Mr. Halaby said that there is no such budget or schedule.  He said he would like to see those documents if they are available.  He stated that the “Knudsen Campaign” is working very hard to scare voters with the threat of overdevelopment if Mayor Knudsen is not re-elected.  He asked if he could be provided with a list of such developments or whether the list is “another secret.”

 

Regarding the petition with 50 signatures from businesses in the CBD who are opposed to reinstatement of the pedestrian plaza, Mr. Halaby stated that if Mayor Knudsen has referred to it and if Councilwoman Reynolds has acknowledged its existence, then it becomes a public document and should be made available to the public.  He said that the allegation that businesses will be threatened if the petition is made public is “unadulterated malarkey.”

 

There were no further comments from the public.

 

Mayor Knudsen mentioned that there was a vote on the original plans for the parking garage and it was voted down by majority vote.  She said that this was a result of democracy.  She also mentioned that the financials for the Schedler property are posted on the Village website. Mayor Knudsen stands by her position that this project is on budget and on time.

 

3.         MANAGER’S REPORT

 

Ms. Mailander reminded everyone that the General Election will be held on November 8, 2022.  Polls will be open from 6:00 A.M. to 8:00 P.M.  Sample ballots have been mailed out to all registered voters.  The ballots list the appropriate polling place for residents in different areas of the Village.  Anyone with questions should contact the Village Clerk’s Office at 201-670-5500, extension 2205.  Early voting is available through November 6, 2022 in various locations throughout Bergen County.  Ridgewood residents may vote early at any of these locations.  She urged everyone to refer to her most recent E-notice which lists all of the locations in Bergen County for early voting.

 

The annual leaf flyer, a bright yellow postcard, has been mailed out to all Village residents.  The flyer lists leaf placement dates for all areas.  She urged everyone to adhere to the scheduled dates for leaf placement.  Leaf pickup will occur after the leaf placement dates.  Updated placement dates are posted on the Village website.  Anyone with questions may log onto the Village website at www.ridgewoodnj.net and click on the “Yard Waste and Leaf Collection” tile for any updates.

 

Ridgewood’s “Living Our Best Selves - Annual Health and Resource Fair for Older Adults” will be held on November 3, 2022 from 9:00 A.M. to 12:00 P.M. in the Community Center at Village Hall.  The Care Coordinator of the Bergen County Division of Senior Services will give a presentation on services available for older adults and caregivers at 9:15 A.M.  The Ridgewood Senior Bus will provide transportation to this event for older adults in Ridgewood, who should call in advance to make a reservation at 201-670-5500, extension 2203.

 

On November 7, 2022, there will be a Covid-19 booster clinic.  Interested individuals must register no later than November 4, 2022 at 8:30 A.M.

 

On November 11, 2022, at 11:00 A.M. in Memorial Park at Van Neste Square, American Legion Post 53 will host a Veteran’s Day service.  All are invited to attend, to honor those who have served in the Armed Services to protect our freedom.

 

Ms. Mailander announced that all Village departments and offices will be closed on November 11^th in observance of Veteran’s Day.  There will be no recycling or garbage pickup on that day, and the Recycling Center will be closed.  She urged everyone to check the Village Calendar for garbage pickup and recycling schedule changes due to the holiday.

 

On November 13, 2022, the Annual Giving Thanks Ridgewood Elder Dinner, an in-person, sit-down dinner, will be held at the Old Paramus Reformed Church on East Glen Avenue from 3:00 P.M. to 5:00 P.M.  Registration is required by November 4, 2022 by calling the Parks and Recreation Department at 201-670-5560.  The dinner is limited to the first 90 guests and, as of yesterday, there were 30 spaces left.  The Senior Bus is available for transportation, and interested individuals should call 201-670-5500, extension 2203.  Ms. Mailander stated that this is a great opportunity for older adults to get together and celebrate Thanksgiving, while enjoying musical entertainment and a nutritious, delicious homecooked meal.

 

On November 19, 2022, there will be a drive-through mobile shredding event held at the Graydon Pool parking lot from 9:00 A.M. to 12:30 P.M., or until the truck is full.  Ms. Mailander encouraged everyone to go earlier rather than later to this event, as the truck often fills up before 12:30 P.M.  Residents should remain in their vehicles, with documents placed in the trunk of their cars. Items should be placed in a paper bag or cardboard box only (no plastic bags are allowed).  There is a limit of four file-sized boxes per vehicle.  Staff will bring the documents to the truck for shredding.  The company is called Confidential Shredding, and all documents will be securely shredded.  It is free to all Ridgewood residents and businesses.

 

On November 26, 2022, the Ridgewood Guild will hold its Winterfest and “Small Business Saturday” from 12:00 P.M. to 3:00 P.M. 

 

On December 2, 2022, from 6:00 P.M. to 9:00 P.M., “Downtown for the Holidays” will be held in the Central Business District.  There will be “Village Trucks on Holiday,” a pedestrian plaza from East Ridgewood Avenue to Broad Street, along with music, S’mores in Memorial Park at Van Neste Square, and Santa at various locations.  On the west side, there will be more “Village Trucks on Holiday” and a “Kids Corner” with activities for children.

 

Upcoming Village Council meetings are broadcast live from the Village Hall Courtroom, on the Village website, on FIOS Channel 34 and YouTube.  The next Village Council Work Session will be held on December 7, 2022 at 7:30 P.M.  The next Public Meetings are scheduled for November 9 and December 14, 2022 at 8:00 P.M.

 

4.         COUNCIL REPORTS

 

Deputy Mayor Perron stated that the Chamber of Commerce held its Halloween celebration in Memorial Park at Van Neste Square on Saturday, October 29, 2022.  It was packed with children and families.  In attendance was a magician, “The Great Linguini,” and a woman with a parrot.  The costumes were hilarious.

 

Councilman Vagianos indicated that he met with the Fields Committee yesterday and the main topic of discussion was field maintenance and survival, since there is limited field space and the existing fields are overused.  They embarked on a new pilot program this year, where four turf blankets were purchased to protect four fields:  Somerville (on the south end), Kenilworth (in the middle), Brookside (north end) and Benjamin Franklin Middle School field.  It is hoped that these turf blankets will help the fields survive the winter.  He asked everyone using the fields adjacent to these locations to respect the turf blankets, which were expensive.  If these blankets prove successful in protecting the fields, additional blankets will be purchased in the future. 

 

Councilman Vagianos indicated that he, Deputy Mayor Perron and Mayor Knudsen attended the Blue Star Dinner hosted by the American Legion on Friday evening.  He explained that Blue Star Families are families which have a family member in active service.  He said that it wonderful to hear stories of where these military men and women are serving around the world and the work that they are performing.  At Mayor Knudsen’s suggestion, food in the buffet line was served by Mayor Knudsen, Deputy Mayor Perron and Councilman Vagianos.

 

Councilwoman Reynolds stated that the Planning Board met on November 1, 2022.  They adopted three resolutions.  The first concerned the application for the Bethlehem Evangelical Lutheran Church, located at 155 Linwood Avenue, for paving and striping the existing parking lot, lighting improvements, and changes to the landscaping.  The second resolution was a revised resolution for Tasko Enterprises at 315 East Glen Avenue.  The third resolution pertained to adoption of the Village of Ridgewood Master Plan.  The signage in the HC Zone was also discussed, which will be coming before the Village Council next week. 

 

Councilwoman Reynolds indicated that Project Pride Committee members will be in the CBD on Sunday, November 6, 2022, starting at 7:30 A.M., cleaning out the planters for the winter.  She hoped that visitors to the CBD would respect the planters during the winter and not use them as trash cans or ashtrays. Anyone interested in volunteering an hour or two of their time to help out should contact Councilwoman Reynolds.

 

Councilwoman Reynolds stated that she was proud to have been one of the people to spearhead the petition to stop the original plans for the large parking garage.  She mentioned that the original plans called for a garage which was 18 feet wider than what was ultimately built.  She reminded everyone that Hudson Street is 30 feet wide, and if the original plans had gone through, Hudson Street would have been narrowed to 18 feet.  With the smaller parking garage, there is parking on both sides of Hudson Street, which is a one-way street.  If the original plans for the garage had passed, there would have been no street parking on this one-way street.  It is her belief that at no time should a street be narrowed, since it greatly impacts safety.  When the garage was finally built, residents knew that the only way it could be funded was either by raising taxes or raising parking meter rates.  The Village Councilmembers at that time indicated that they did not wish to raise taxes to pay for the parking garage and, therefore, it was understood that the garage would be funded through revenue gained from parking meters.  Councilwoman Reynolds stated that she believes the parking garage would have been used more in the past had it not been for the Covid-19 pandemic.

 

Regarding large housing developments in the Village, Councilwoman Reynolds assured everyone that there are developers “waiting in the wings” to build large developments in Ridgewood.  She indicated that just one day after she was elected to the Village Council in May, 2020, she received numerous calls from developers wishing to meet and discuss housing developments in the Village.

 

Having served more than 14 years on local land use boards, including the Village Zoning Board and Planning Board, Mayor Knudsen indicated that another significant factor in opposing the massive parking garage was that 392 more cars would have been added to vehicular traffic in that area,  Along with Hudson Street being significantly narrowed, this would have created a “traffic nightmare.”  The original Hudson Street lot had between 79-89 parking spots.

 

Mayor Knudsen echoed Councilman Vagianos’s comments about the Blue Star Families Dinner, stating that it is one of the most humbling events she has ever attended.  She said that if anyone knows of a family with a family member serving in one of the military branches of the Armed Forces, they should refer them to American Legion Post 53 for support.

 

Mayor Knudsen pointed out that during last week’s Village Council meeting, due to technical difficulties with YouTube auto start, the public comments portion of the meeting did not record or broadcast properly.  The YouTube video only started when she started commenting about “technical difficulties.”  She thanked the Village Manager and Dylan Hansen, Director of the IT Department, for fixing the issue and uploading the entire meeting to YouTube.

 

Mayor Knudsen offered congratulations to the Ridgewood Fire Department on their 125^th anniversary and thanked all members for their service to the community.

 

Councilwoman Reynolds made a motion to suspend the Work Session and convene a Special Public Meeting, seconded by Councilman Vagianos.

 

Roll Call Vote

AYES:          Councilmembers Perron, Reynolds, Vagianos, and Mayor Knudsen

NAYS:         None

ABSENT:    None

ABSTAIN:   None

 

Councilwoman Reynolds made a motion to adjourn the Special Public Meeting and reconvene the Work Session, seconded by Councilman Vagianos.

 

Roll Call Vote

AYES:          Councilmembers Perron, Reynolds, Vagianos, and Mayor Knudsen

NAYS:         None

ABSENT:    None

ABSTAIN:   None

 

5.         DISCUSSION

 

            A.        RIDGEWOOD WATER

 

1.         AWARD CONTRACT – ROOF REPAIRS – VARIOUS FACILITIES

 

Ms. Mailander explained that this item pertains to the awarding of a contract for roof repairs to various Ridgewood Water facilities.  This is the fifth year of continuing roof repairs, with 25 roof repairs having been done over the past four years.  This year, there are two more facilities which need roof repairs (Linwood and College Well Facilities).  Three quotes were obtained ranging from $21,500.00 to $26,500.00.  It is recommended that a contract be awarded to the lowest responsible bidder, American Construction Chimney & Roofing Specialist of Cliffside Park, New Jersey, in an amount not to exceed $21,500.00.  Funding is contained in the Water Utility Capital Budget.

 

            B.        PARKING

 

                        1.         HOLIDAY PARKING IN CENTRAL BUSINESS DISTRICT

 

Ms. Mailander explained that this item pertains to holiday parking in the Central Business District.  The recommendation is to provide free parking to customers on the second and third floors of the Hudson Street Garage on the Saturdays in December leading up to Christmas (December 3, December 10, December 17 and December 24).  It is hoped that providing this free parking will encourage customers to park in the garage and increase usage of the garage in the future.

 

Councilwoman Reynolds noted that the free parking is limited to three hours.  She felt that people should be encouraged to spend several hours shopping and dining.  She wondered if this time limitation could be eliminated or extended.  Ms. Mailander said that this certainly could be done, at the direction of the Village Council.  Mayor Knudsen said that her only concern is that employees may choose to park there all day long on these dates. 

 

Councilman Vagianos asked if anyone knew how full the second and third floors of the parking garage get on a Saturday.  Ms. Mailander replied that the first and fourth floors are usually full, but was not sure how full the second and third floors get.  Employees pay to park every day on the fourth floor of the parking garage.  Councilman Vagianos said that Village Council initiatives to offer free parking in the past have not usually achieved the desired results, since once employees hear about the free parking, they get to the parking garage early in the morning and occupy the spaces all day long, leaving shoppers and diners without any place to park.  He stated that if those floors are full on a busy Saturday, then the free parking would achieve the opposite effect.  He said that while the intention is good, it always backfires.  Ms. Mailander said that she would inquire of the Parking Enforcement Officers (PEOs) and Police Sergeant Chuck whether or not they knew if the second and third floors of the parking garage are usually full on a Saturday.

 

Councilwoman Reynolds said that employees will park for free if they can.  She asked if employees have just a hang tag for their vehicles or if they have a sticker as well.  Ms. Mailander replied that employees have both a hang tag and a sticker.  Councilwoman Reynolds stated that the stickers cannot easily be removed and, therefore, employee vehicles would be easily identified if they were parked on the second or third floors.  Ms. Mailander said that it was up to the Village Councilmembers whether or not they wanted to allow employees to park for free on the second or third floors, which would free up the areas where they would normally park (fourth floor, on the street or in another lot).  Employees could be barred from parking in the free areas, but the employee would have to have a sticker and hang tag on their vehicle in order for anyone to know they were an employee.

 

Deputy Mayor Perron remarked that limiting parking to three hours is a “disincentive” to employees.  She also pointed out that when the Central Business District Advisory Committee (CBDAC) went on their field trip to Summit, they noted that all parking lots in Summit have a limit of five hours, with the first hour being free.  She would like to go ahead with the free parking with either a three- or five-hour maximum limit.  Mayor Knudsen said that she was more inclined to be in favor of a five-hour limit or even a four-hour limit.

 

Mayor Knudsen suggested that perhaps a person could be stationed at the entrance to the parking garage to welcome people coming into the garage and to inform them that parking is free for shoppers and diners, but not for employees.  Councilman Vagianos said that the Ridgewood Police would consider the free parking an “enforcement nightmare.”  He cautioned against instituting the free parking, although he acknowledged that it was offered with good intentions.  However, he said that he would abide by any decision made by the other Councilmembers.  A discussion ensued about the pros and cons of offering free parking.

 

                        2.         NON-RESIDENT PARKING PERMITS

 

Ms. Mailander stated that this item deals with non-resident parking permits.  Ordinance #3883, adopted in December of 2021, permitted non-residents to purchase both Premium and Non-Premium Parking Permits.  It also stated that non-residents could purchase these parking permits after January 15^th of the year.  The ordinance also stated that the ability of non-residents to purchase Ridgewood Premium and Non-Premium Parking Permits would expire on December 31, 2022.  The Village Council has already decided to allow non-residents to continue purchasing both Premium and Non-Premium Parking Permits, and a new ordinance must be adopted to remove the wording about the expiration date, so that non-residents would continue to be permitted to purchase such permits.  The Village Council must also decide whether or not non-resident Premium and Non-Premium Parking Permits should be sold at the same time as they are sold to Ridgewood residents, which is usually in mid-December.

 

Councilwoman Reynolds felt that the parking permits should all be sold at the same time to both residents and non-residents.  Deputy Mayor Perron asked if the maximum number of permits were sold this year, and Ms. Mailander indicated that not all permits were sold.  Deputy Mayor Perron stated that, in that case, she would go along with selling the permits at the same time.  Mayor Knudsen agreed.  It was also agreed that the expiration date for non-residents to purchase Premium and Non-Premium Parking Permits would be designated as December 31, 2023.

 

            C.        BUDGET

 

                        1.         THIRD QUARTER FINANCIAL UPDATE

 

Mr. Rooney gave a third quarter financial update.  He indicated that he furnished the Village Councilmembers with revenue and expense financial statements for the Current (General) Fund, Water Utility Fund and Parking Utility Fund as of September 30, 2022.  Regarding Current Fund revenues, Mr. Rooney said that local revenues are very favorable, about 87% of what was anticipated.  Some items have been affected by timing and billing factors (Other Licenses and Sewer Use Fees – Outside Hookups).  Mr. Rooney explained that State Aid was anticipated in the 2022 Budget in the amount of $1,867,322.00, and State Aid received as of September 30, 2022 totaled $849,020.00.  He said that the balance of the payment by the State is dependent upon how the Village responds to the Best Practices Worksheet.  However, he anticipates receiving the full amount of the State Aid based upon the positive answers provided in the worksheet.  In the category of “Other Special Items,” Mr. Rooney stated that the Village has received approximately 97% of what had been anticipated.  Receipts from delinquent taxes are approximately 84% of what was anticipated.  The amount to be raised by taxation and Public Library tax has been calculated at 75%, but the tax collection percentage is on target.  Total revenues anticipated through September 30, 2022 are at 77% of what had been anticipated.

 

Regarding Current Fund appropriations, Mr. Rooney stated that some items are above what was anticipated in the 2022 Budget.  Some salary and wage line items are still subject to allocation from other funds.  Village Council is at about 81% of its appropriation.  The credit for the time that is allocated to other funds has not been posted yet, which is why the percentage is over 75%. He stated that some salary and wage line items are seasonal, such as for Graydon Pool, and some are low because the snow season has not yet occurred.  Overall, Mr. Rooney indicated that the General Fund appropriations appear to be right on target.  There will be a transfer resolution before the Village Council in December 2022, which will be needed to “move some money around” for unexpected expenditures, as well as some items which were budgeted for but did not come to fruition.

 

Regarding the Water Utility Fund, Mr. Rooney indicated that revenues are right on target, at 74% of what was anticipated in the 2022 Budget.  Some billings were sent out in the third quarter, so Mr. Rooney stated that revenues will hopefully “be in excess of where they need to be” at the end of the year.  He explained that the “PFAS Treatment” line item represents the surcharge which was added to water bills to cover future debt service payments for PFAS treatment.

 

Mr. Rooney explained that Water Utility Fund appropriations are somewhat above what was anticipated (80%), primarily regarding Capital Improvement Fund and Capital Outlay. Some appropriations are encumbered for projects, which most likely will not be completely spent by the end of 2022.

 

Mr. Rooney stated that Parking Utility revenues appear to be on target (76%), although less than what was anticipated a few years ago.  He said that he is confident that enough revenue will be received this year in order to keep the budget balanced.  He was hopeful that the revenue stream would surpass what was anticipated (2022 Budget $2,347,200.00, actual to September 30, 2022, $1,777,006.00).  Parking Utility Fund appropriations total 71% of what was anticipated in the 2022 Budget.  He said that some items are higher than anticipated, but that those items were subject to allocation.  He said that some PEOs do work for the Police Department during certain events, and their overtime credited in the Parking Utility Fund may not yet have been charged over to the Police Department Fund.  There were no questions, and everyone thanked Mr. Rooney.

 

                        2.         CANCEL GENERAL CAPITAL ORDINANCE BALANCES

 

Ms. Mailander explained that this agenda item deals with the cancellation of General Capital Ordinance balances that are completed or have changed in scope.  These monies can then be re-appropriated to fund future capital projects or used to pay down debt.  All fund balances considered for cancellation will be reviewed by the appropriate Department Directors to ensure that they do not have a need for any of these ordinance balances.

 

3.         AWARD CONTRACT – SPATIAL DATA LOGIC LICENSE RENEWAL

 

Ms. Mailander stated that this item deals with the awarding of a contract for the Spatial Data Logic (SDL) software license renewal.  This allows for the continued use of the SDL program by the Village for next year and includes a past due amount.  There is a past due amount due to the fact that the incorrect amount of the invoice was inserted in the resolution ($500.00 less).

 

4.         AWARD CONTRACT – PURCHASE OF EQUIPMENT AND SERVICE FOR POLICE VEHICLES

 

Ms. Mailander indicated that this item deals with the purchase of equipment and service for Police Department vehicles.  It is recommended that a contract be awarded to East Coast Customs of Flemington, New Jersey, under State contract, to purchase, install and repair police emergency lights, safety equipment and other equipment that is put into the police cars.  It is intended that useable equipment will be removed from retired cars and installed, along with the new equipment, in at least five police vehicles this year, including vehicles currently in the fleet that have not been outfitted yet.  East Coast Customs provides all equipment that will be installed.  Regional Communications used to do this work, but they have lost car technicians who are able to provide this service.  The amount of the contract will not exceed $75,000.00.  Funding is in the Capital and Operating Accounts for the Police Department.

 

                        5.         AWARD CONTRACT – RESURFACING OF PROSPECT STREET

 

Ms. Mailander stated that this item pertains to the awarding of a contract for the resurfacing of Prospect Street, from East Ridgewood Avenue to Maple Avenue.  There were seven registered plan holders eligible to bid, and there were six bids received.  The bids ranged from a low of $414,961.62 to a high of $546,843.94.  The low bid received of $414,961.62 was from American Asphalt and Trucking of Newark, New Jersey.  This company was the successful contractor for this year’s paving award.  Work for this project is partially funded by a New Jersey Department of Transportation (NJDOT) municipal aid grant in the amount of $200,000.00.  The remainder of the funds needed are in the Capital Account.

 

Councilwoman Reynolds asked Ms. Mailander if she could explain the process and why it has taken so long, since the funding was received in early 2021.  Ms. Mailander explained that it takes time to bid out the job, and the Village must have staff available to oversee the work.  Since it is now later in the year, and it is getting too cold for concrete to be poured, this resurfacing will probably not take place until the Spring of 2023.  Ms. Mailander said that the regular paving project was bid out in February or early March in order to obtain optimal pricing, since most municipalities do not send bids out until April or May and projects are not begun until July.  The Village begins such work around April.  She said she would ask Mr. Rutishauser why this particular project is taking so long.

 

Councilwoman Reynolds said that it was her understanding that Linwood Avenue would also be paved in the spring.  Ms. Mailander stated that the Linwood Avenue paving will have to wait until Public Service Electric & Gas (PSE&G) finishes their work on Linwood Avenue.  Franklin Avenue should be resurfaced this year, and Godwin Avenue will be paved next year.

 

Mayor Knudsen asked about a small corner parcel of land on Franklin Avenue that needs to be resolved.  Ms. Mailander said that she was unaware of this.  Mayor Knudsen asked if Ms. Mailander would follow up on this, prior to the Franklin Avenue upgrades.  Ms. Mailander indicated that she would do so.

 

                        6.         AWARD CONTRACT – SNOW PLOWS FOR STREET TRUCKS

 

Ms. Mailander explained that this agenda items deals with the awarding of a contract to purchase snow plows for four new trucks which have been received by the Streets Division, so that the trucks can be incorporated into the Village’s snow plowing fleet.  It is recommended that the contract be awarded to FDR Hitches of Hawthorne, New Jersey, under the Sourcewell Cooperative Purchasing Program, in an amount not to exceed $31,141.64.  Funding is available in the Streets Division Capital Budget.

 

7.         AUTHORIZE REBIDDING OF FURNISHING, DELIVERING AND MAINTENANCE OF VARIOUS EQUIPMENT FOR RIDGEWOOD POLICE, FIRE, AND EMERGENCY SERVICES DEPARTMENTS

 

This item deals with an authorization to rebid for furnishing, delivering and maintenance of various equipment for the Ridgewood Police, Fire, and Emergency Services Departments from December 1, 2022 through November 30, 2023.  This was sent out for bid, but no bids were received.  It is recommended that this resolution be adopted so that this bid can be reissued.

 

Deputy Mayor Perron asked if any subsequent bids have to be identical to the first one or if they can be changed.  Ms. Mailander said that bids can be changed if the first bid was unsuccessful.  However, if the same bid is sent out a second time and the bids received are too high or not enough bids are received, then the Village can negotiate with the bidders.  She said that she was not sure whether or not the bid will be sent out again with the same language.  If there may have been one condition or clause in the original bid which was felt to not be amenable to prospective bidders, then it may be changed.  If a second bid attempt is unsuccessful, then they would have to study the bid to see what the problem might be.

 

8.         ACCEPT DONATION FROM CONSERVANCY FOR RIDGEWOOD PUBLIC LANDS – BENCHES AND LANDSCAPING – NORTH BROAD STREET AT RIDGEWOOD TRAIN STATION

 

Ms. Mailander explained that this item deals with the acceptance of a donation from the Conservancy for Ridgewood Public Lands.  This year, the Conservancy restored the garden site along North Broad Street, next to the railroad station and taxi stand (specifically, the two areas flanking the concrete stairs).  This included the planting of two large evergreen cypress trees, several ornamental shrubs, and many pollinator perennials.  Two Keystone Ridge benches were purchased and installed on concrete pads, and two stone ornamental plant containers on raised pedestals were set into place and planted with seasonal flowers.  The redesign of this garden area, all pruning, removal of old plant materials, as well as the planting and mulching of the entire site, was under the direction and supervision of Chris Raimondi, President of the Raimondi Horticulture Group of Ho-Ho-Kus, New Jersey.  They worked directly with the staff from the Department of Parks and Recreation.  The Conservancy now wishes to gift this new garden, planters and seating area to the Village of Ridgewood.  The project cost approximately $19,000.00.  These funds were raised through the Conservancy’s fundraising efforts and through their members.

 

Deputy Mayor Perron stated that it is a lovely design and she is very pleased with the way this project has turned out.  Mayor Knudsen thanked the Conservancy for their work and donation. Councilwoman Reynolds asked if the planters were going to be maintained on a yearly basis by the Conservancy.  Ms. Mailander said that she would find out and let her know.  Councilman Vagianos thanked the Conservancy for this beautiful project.

 

9.         RESCIND AND REPLACE RESOLUTION NO. 22-305 – PRINTING OF VILLAGE CALENDAR

 

Ms. Mailander said that this item pertains to the rescinding of a prior resolution for the printing of the Village annual calendar.  She stated that Resolution #22-305 was adopted on September 14, 2022, but it incorrectly stated that the award for the 2022 calendar printing would be awarded to Ridgewood Press.  However, the award was actually for printing of the 2023 calendar.  Therefore, a new resolution will be adopted rescinding the old resolution and setting forth the correct calendar year.

 

            D.        POLICY

 

                        1.         RESTRICT ACCESS TO CERTAIN VILLAGE OFFICES

 

Ms. Mailander explained that many Village offices and Village-owned and/or Village-operated properties/facilities have documents which are not public documents, because they contain confidential information.  She said that in order to safeguard this confidential information, it is recommended that signs be placed on Village-owned and/or Village-operated offices, properties and facilities stating “Restricted Area – Authorized Employees Only.”  An ordinance is required in order to do so, which will permit enforcement of any violations, if necessary.

 

Mr. Rogers asked if any consideration was given to any areas within Village Hall or at any other Village facilities precluding access for safety reasons, such as protection against any terroristic threats.  Ms. Mailander said that this has been done at some facilities.  Mr. Rogers stated that Ridgewood Water has serious concerns, as well as the Fire Department.  He asked if this could be added into the ordinance.  Ms. Mailander said that she would do so.

 

Deputy Mayor Perron thought that such signs may be a bit “off-putting” to visitors to Village Hall, but she said that she would defer to Ms. Mailander to make that decision.  She asked if filing cabinets are always locked.  Ms. Mailander said that they can be locked and there are certain ones that are always locked.  Deputy Mayor Perron asked if such signs would preclude a guided tour of the Fire Department.  Ms. Mailander said these signs would not preclude a planned tour of the Fire Department or of Village Hall, as long as the people in the tour were accompanied by authorized personnel.

 

            E.        OPERATIONS

 

                        1.         REVIEW OF BEST PRACTICES WORKSHEET

 

Ms. Mailander explained that this is a review of the Best Practices Worksheet sent by the State to all municipalities to determine State aid.  This worksheet was then distributed to all Village Departments to fill out their respective portions.  This annual worksheet is completed by each municipality and then sent back to the State.  The worksheet must be reviewed by the governing body of each municipality.  The number of positive answers determines how much State aid a municipality will receive.  Based on the responses this year, it is anticipated that the Village of Ridgewood will be eligible for full State aid.  There are also unscored questions based on recent legislation.

 

Councilman Vagianos asked about question 17 which asks:  “Are all municipal employees receiving ongoing cybersecurity training in malware detection, password construction, identifying security incidents and social engineering attacks?”  Ms. Mailander said that, at this time, not all employees are receiving such training.  However, now that there is a new training center, this training will commence this month and hopefully end in December.  Training will be given weekly in small groups, so that offices can still function.

 

Regarding question 22, Councilman Vagianos asked if meeting dates, minutes, and agendas for the governing body, Planning Board, Board of Adjustment, and all commissions are posted on the Village website.  He said that there has been an issue in the past with minutes being posted on the Village website in a timely fashion.  He asked how current the minutes are on the website.  Ms. Mailander said that all minutes that have been adopted and approved are currently posted on the Village website.

 

Regarding question 37, Councilman Vagianos asked about an anti-nepotism policy established by ordinance.  He asked what the distinction was between a policy and an ordinance.  Ms. Mailander indicated that such a policy is incorporated into the Human Resources Manual.  The Village has never adopted a specific ordinance regarding same, but the Village is guided by the policy contained within the Human Resources Manual.  An ordinance could be passed if the Village Council felt strongly enough about it.  Mr. Rogers stated that most municipal employers will not put their guidelines or employment policies into an ordinance form.  He said that he will contact the Labor Counsel to find out.  Mayor Knudsen added that the Village also has the component of Civil Service, which is ultimately the “final say in anything.”

 

Regarding question 45, Councilman Vagianos stated that the Village does not have a formal policy in place, when purchasing new vehicles, to purchase hybrid or alternative fuel vehicles.  He wondered if this matter should be discussed soon at an upcoming Village Council meeting.  Mayor Knudsen said that this could be done.  However, she stated that issues have arisen in the past with purchasing electric vehicles, because they were not sufficient for their intended use, such as running generators or other heavy machinery.  Whenever possible, electric vehicles have been looked into as an option.  A formal policy could be adopted that hybrid or alternative fuel vehicles could be purchased whenever practical. 

 

Deputy Mayor Perron indicated that electric vehicles are currently hard to purchase due to supply chain issues.  Speaking with Mr. Rutishauser, the Chief of Police, as well as the Sanitation Department, she said there is not really a good place in the Village for charging such vehicles.  Councilman Vagianos said that these issues will eventually be addressed, since this is the direction in which the world is moving.  Accordingly, he thought that the Village Council could start looking into this sooner rather than later.  He would like the topic of electric vehicles to be put on a Village Council Workshop agenda, and have Department Directors attend since they know more about trucks and cars used by the Village.  Deputy Mayor Perron indicated that this is also included in the newly adopted Master Plan.  There were no further questions or comments.

 

                        2.         AFFORDABLE HOUSING

 

Beth McManus, Village Planner, said that she was speaking this evening to review the last important steps to effectuate the Village’s Settlement Agreement with the Fair Share Housing Center. The Village entered into this agreement in 2018. Approximately 300 other municipalities also entered into similar Settlement Agreements either prior to or subsequent to that time.  This agreement identified the Village’s affordable housing obligation and set forth how that obligation would be satisfied.  One of those items addresses the Valley Hospital site (Block 3301, Lot 51).  Ms. McManus indicated that the Settlement Agreement entered into by the Village was approved by Judge Farrington of the Bergen County Superior Court, whereby he stated that the Settlement Agreement was fair and in the interest of low- and moderate-income households.

 

Ms. McManus indicated that the Village Planning Board then adopted a Housing Element (Master Plan policy for affordable housing) and Fair Share Plan consistent with the Settlement Agreement, which has yet to be approved by the court at a final compliance hearing.  Before the compliance hearing, some outstanding items need to be addressed, the most important of which is the Valley Hospital site.  One of the provisions of the Settlement Agreement states that the Village is obligated to plan for the ultimate redevelopment of this site, with a component of inclusionary housing that will provide for not less than 40 affordable housing units.  Ms. McManus prepared a report recommending that the Valley Hospital site be designated as an Area in Need of Redevelopment.  There was a public hearing before the Planning Board, and the Village Council adopted a resolution declaring this site as an Area in Need of Redevelopment on March 1, 2022.

 

Ms. McManus then presented her Redevelopment Plan for Valley Hospital, intended to create the required 40 affordable housing units and compliance with the Settlement Agreement.  The Redevelopment Plan was created in such a way to allow the Village Council to have control and oversight in the event the site is redeveloped.  The only time a developer can apply to the Planning Board for site plan approval is if the developer is named as a “designated redeveloper” by the Village Council.  Ms. McManus recommends that the Village Council enter into an agreement with a designated redeveloper that provides for a concept plan with which the Village is comfortable and which is consistent with the Redevelopment Plan.

 

In addition, Ms. McManus stated that while the Redevelopment Plan permits redevelopment of the Valley Hospital site for inclusionary housing, it does not eliminate the existing H (Hospital) Zone.  The Redevelopment Plan would “kick in” if Valley Hospital management chose to vacate the Ridgewood site. Valley Hospital management may also choose to redevelop the site themselves, repurposing the buildings consistent with the H Zone, or redeveloping the site consistent with the Redevelopment Plan.  What a developer may not do is take parts of the H Zone and parts of the Redevelopment Plan and combine them to develop something that is only in favor of the developer.

 

The Redevelopment Plan sets forth the number of units that can be developed on the site (13 units per acre, yielding approximately 200 units, including 40 affordable housing units).  There are provisions to ensure that the affordable housing can be achieved on this site and to ensure that the site is developed in such a way that mitigates any impact on the surrounding area, such as buffers and setbacks.  The permitted usages on this site are principally residential, including single-family homes, townhouses, stacked townhouses, and multifamily housing.  Other permitted usages are municipal uses (using part of the site for municipal purposes) and community residences (group homes for the special needs population).

 

Councilman Vagianos thanked Ms. McManus for her overview and said that he understood the information contained in the Redevelopment Plan.

 

Deputy Mayor Perron asked if assisted living would be permitted in these housing units.  Ms. McManus said that assisted living is not permitted in the Redevelopment Plan, but is permitted in the H Zone.  Deputy Mayor Perron said that she was happy to see references in the Redevelopment Plan pertaining to sustainable building, such as green infrastructure, solar roof panels, and sidewalks on both sides of the streets to provide safety.

 

Councilwoman Reynolds thanked Ms. McManus for developing such an excellent and comprehensive Redevelopment Plan.

 

Mayor Knudsen mentioned that she has been working with Ms. McManus and Matt Rogers, Village Attorney, on this plan for quite a few years.  She stated that she was very grateful to Ms. McManus and Mr. Rogers for their efforts in structuring the Redevelopment Plan, which achieves the controls desired by the Village Council and compliance regarding fair share housing.

 

Mr. Rogers said that the Village has been lucky to have Ms. McManus as Village Planner, since her knowledge and background have greatly assisted the Village in forming the Redevelopment Plan.  He asked Ms. McManus to explain to the Village Council the final items which need to be taken care of, prior to appearing in court for the final compliance hearing.

 

Ms. McManus remarked that there are still a handful of outstanding implementation items on which the Village Council needs to take action.  The Village Council must adopt a resolution naming a Municipal Housing Liaison, a required position in every municipality that deals with affordable housing.  The Municipal Housing Liaison would answer questions from individuals and deal with mail regarding affordable housing.  The Village Council must also adopt an Affirmative Marketing Plan via resolution.  All affordable housing units are required to be advertised in a very specific way (specific newspapers), properly marketed to the multi-county region, and listed on the Housing Resource Center website. 

 

In addition, every municipality is required to adopt a resolution that designates where advertising will be done for affordable housing.   An Affordable Housing Administrative Ordinance must also be adopted by the Village Council, which is basically a regulatory ordinance.  The Village previously adopted such an ordinance.  The Fair Share Housing Center reviewed the ordinance and made several recommendations for changes.  The Redevelopment Plan does not alter zoning or land use procedures or designations.

 

In order to gain compliance, Ms. McManus indicated that an Affordable Housing Trust Fund must be established.  The first component is a “Spending Plan,” an accounting of the funding that is anticipated to be collected in the Trust Fund between the present time and the “third round” (July 2025) and how the Village proposes to spend such funds.  This would be accomplished by adopting a pertinent resolution.  There must also be a “Resolution of Intent to Fund,” required by any municipality engaged in affordable housing.  It would state that the municipality is committed to fund its affordable housing obligation.

 

Ms. McManus summarized by stating that the final steps entail adoption of the Redevelopment Plan, adoption of the Amended Affordable Housing Administrative Ordinance, adoption of an Affirmative Marketing Plan, appointment of a Municipal Housing Liaison, adoption of the Spending Plan, and adoption of a Resolution of Intent to Fund.

 

Mayor Knudsen asked when all of these matters need to be completed.  Ms. McManus would recommend that all of these requirements be completed by the end of the year.  Mayor Knudsen remarked that, since an ordinance is involved, the ordinance would need to be introduced on November 9, 2022.  Ms. McManus said that she would forward the proposed ordinance to all Village Councilmembers and to Ms. Mailander.  Ms. Mailander indicated that a Municipal Housing Liaison has already been designated.  She asked Ms. McManus to send her an email listing all the requirements which still need to be accomplished.  Mr. Rogers indicated that as long as the proposed ordinance has at least been introduced, the court should be satisfied.

 

When questioned by Mayor Knudsen, Ms. McManus explained that Piazza & Associates is the affordable housing administrative agent.  She does the planning for affordable housing units, and Piazza & Associates performs the administration.

 

                        3.         PLACE HOLD ON DEMOLITION OF HISTORIC HOMES

 

Mr. Rogers stated that he researched the matter of placing a 30-day hold on demolition permits so that the Historic Preservation Commission (HPC) would have a chance to review and comment on any demolition of historic homes or buildings in the Village.  He also spoke with Tony Merlino, Village Construction Code Official and Building Department Director.  Mr. Merlino said that he could not remember ever getting an application for demolition of a historic building.

 

Mr. Rogers stated that he studied the Uniform Commercial Code (UCC).  Regarding historic buildings, Mr. Rogers said that the word “demolition” never appears in that section of the UCC.  The definition of “historic buildings” would include not only those structures that are on the National and State Registries and those issued a Determination of Eligibility by the Keeper of the National Register of Historic Places, but also a building identified as a “contributing building to the local historic districts” and only those buildings which have been certified by the Keeper of the National Register as substantially meeting the National Register criteria.  Mr. Rogers said that this was a separate designation to which the UCC’s historic building criteria applies.  He said that a home in Ridgewood may not be designated as historic per se, but may be located in one of the Village’s historic districts.  He indicated that this strictly applies to residential structures and not to commercial structures. 

 

Mr. Rogers is trying to figure out what role the HPC could play with regard to review of a demolition permit.  Since there are hardly ever any applications for demolition permits for historic homes, and since there is a 20-day window within which the Building Department must review a demolition permit that would be applicable to a residential structure that is located in one of the Village’s historic districts but doesn’t fit the other criteria as a historic building, he did not think that the HPC’s review of a demolition permit would be beneficial to the Village or create any type of stop-gap with regard to the demolition of a non-historic qualified building.  The HPC does not have any authority to approve or deny the demolition permit, but can merely serve in an advisory capacity.

 

Mayor Knudsen indicated that she would share this information with the HPC.  Mr. Rogers offered to accompany Mayor Knudsen to the meeting.  Mayor Knudsen thanked Mr. Rogers for his input.

 

4.         AUTHORIZE SIGNATURE FOR TRANSFER OF BARRINGTON ROAD

 

Ms. Mailander indicated that this item pertains to the authorization of a signature for transfer of a 40-foot right-of-way located at the westerly section of Barrington Road and Upper Boulevard.  Mr. Rogers said that an ordinance was passed wherein the Village Council formally decided that a certain section of Barrington Road was no longer needed by the Village for a public purpose other than to maintain a 15-foot wide water main easement.  This parcel of land is unimproved, has an extremely steep slope, and is bordered by two residential properties.  The Village decided to vacate its public interest in that section of Barrington Road, which would inure to the benefit of the two adjacent property owners.  This unimproved parcel was labeled as a “paper street.” 

 

Mr. Rogers explained that the property owners have incurred all the costs and paperwork associated with the transfer of the parcel in question.  Mr. Rogers said that he had been working on this matter with David Rutherford, a local attorney in Ridgewood hired by the two adjacent neighbors, who unfortunately passed away last year.  The property owners have hired another attorney, Joseph Marinello of Ridgewood, who has presented deeds to Mr. Rogers for review.  Mr. Rogers indicated that the deeds are satisfactory and just need to be signed by Mayor Knudsen and the Village Manager.  This proposed resolution will permit their signatures to be affixed to the deeds.

 

Mayor Knudsen said that the Barrington “paper street” continues on the other side of Upper Boulevard.  An application came before the Board of Adjustment in approximately 2010 or 2011 by the property owner on the other side of Barrington Road, where the house was razed and rebuilt.  Mayor Knudsen asked whether this was another parcel which the Village should vacate, since the parcel is now “paved over” and the property owners are currently using it to access their driveway.  She said that this parcel is still technically Village property. 

 

Mr. Rogers replied that the area is paved and access to the driveway comes off of that section of Barrington Road, with no direct access from Upper Boulevard.  He said that he would need to speak with various departments, such as the Engineering Department and Water Utility, to see if the Village has any specific public use for that section of Barrington Road.  If it is determined that the Village has no public purpose for that section, the Village could consider vacating that parcel as well.  He recalled that the Village had considered vacating a parcel of land (paper street) off of Heights Road, where an adjacent property owner did not want the property, so that matter is “hanging in limbo.”

 

Councilwoman Reynolds asked if the property lines change when land is vacated and adjacent property owners are given title to the vacated land.  Mr. Rogers said that, with two adjacent property owners, the property boundaries change to the midline of the paper street.  This will result in an increase in the value of the land and additional property taxes.  Mr. Rogers said that, in the instant case, both property owners are taking half of the vacated land, and then one property owner is selling his half to the other adjacent property owner.

 

6.         REVIEW OF NOVEMBER 9, 2022 PUBLIC MEETING AGENDA

 

Ms. Mailander indicated that there are no Proclamations and no ordinances for introduction or public hearing with regard to Ridgewood Water.  Resolutions for Ridgewood Water include:  Title 59 Approval and Award of Contract for Roof Repairs on Various Ridgewood Water Facilities and Authorize Refund of Water Overpayment.

 

Introduction of Ordinances include:  Amend Chapter 190 – Land Use and Development – Signs in Highway Commercial (HC) Zone; Amend Chapter 265 – Vehicles and Traffic – Permit Parking for Non-Residents; Establishing Access Restrictions to Designated Village-Owned and Village-Operated Offices, Properties and Facilities; and Affordable Housing Ordinance.

 

Ordinances scheduled for Public Hearing include: Management and Non-Union Salary Ordinances for 2022 and 2023; Bond Ordinance – Repairs to Water Pollution Control Facility; and Amend Chapter 145 – Fees – 2023 Parking Permit Fees.

 

Resolutions include:  Title 59 Approval and Award of Contract for Resurfacing of Prospect Street; Award Contract – Snow Plows for Trucks – Streets Department; Award Contract Under State Contract – Spatial Data Logic License Renewal; Award Contract – Purchase of Equipment and Service for Police Vehicles; Award Contract – Energy Consultant for Renewable Residential Energy Aggregation Program; Rescind and Replace Ordinance #22-305 – Printing of Village Calendar; Authorize Rebid of Furnishing, Delivering and Maintenance of Various Equipment for Police, Fire, and Emergency Services Departments; Authorize Execution of Agreement – Transfer of Barrington Road; Establish Annual Service Charge and Payment for Guarantee Bond for Ridgewood Senior Citizen Housing Corporation and Guaranty of Payment of Revenue Bonds; Authorize Refund of Property Tax Overpayment; Cancel General Capital Ordinance Balances; Accept Donation from Conservancy for Ridgewood Public Lands – Benches and Landscaping – North Broad Street at Ridgewood Train Station; Authorize 2022 Holiday Parking Plan in the Central Business District; and Affordable Housing Resolutions (as long as they are received in time for the November 9, 2022 meeting).

 

Ms. Mailander asked the Village Councilmembers if they wanted anything off of the consent agenda.  Councilman Vagianos indicated that he wanted the Holiday Parking off of the consent agenda.

 

7.         PUBLIC COMMENTS

 

Rurik Halaby, 1 Franklin Avenue, said that he and his wife recently went to the pharmacy in Ho-Ho-Kus and stopped for lunch there as well.  He said that there was free parking in Ho-Ho-Kus, and there is free parking in Glen Rock as well. 

 

Regarding the Schedler property, Mr. Halaby stated that he worked on studying the financials for this project for over a year to determine just how much this project is costing the Village.  He finally got some financial figures in October of 2021, and demanded that he receive an update on the financials as of October 2022.

 

Mr. Halaby said that instead of lecturing him on decorum, Mayor Knudsen should be lectured about the fact that updates and information on the Schedler house and property have been non-existent.  He said that Mayor Knudsen blamed him and others for the delays on the project. 

 

Mayor Knudsen called a point of order.  Mr. Halaby stated that he has the right to see updated financials on the property and that there was no transparency by the Village Council.  He said that Mayor Knudsen makes all the decisions regarding the Schedler property.  He asked for a timetable as to when each aspect of the project is anticipated to be completed, including the berm, house, and field.  He highly doubted that the field would be finished by the spring of 2023.

 

Regarding the Hudson Street Garage, Mr. Halaby stated that he has a different recollection of the events surrounding the building of the garage.  There were three or four alternative sets of plans for the garage.  He said that the last set of plans did not encroach on the street and there was an overhang of two feet above the sidewalk.  He said that would have cost $35,000.00 per parking space versus the $60,000.00 per space with the smaller garage.

 

Mr. Halaby then spoke about the repaving of Franklin Avenue.  He stated that his son was visiting him a few months ago and they walked down Franklin Avenue.  His son remarked that the road looked like it was in a Third World country.  Mr. Halaby said some of the streets in Ridgewood are horrible.  He stated that a woman stepped off the curb on Chestnut Street and broke her ankle when she stepped into a pothole.  He said that Bergen County cannot be blamed for the condition of Ridgewood roads.  Mr. Halaby indicated that the County is waiting for Ridgewood to complete work on the curbs.

 

Mr. Halaby stated that his friend, who lives on Lincoln Avenue, received a $52.00 ticket in the CBD for parking six inches away from the curb, although she was well within the lines of the parking space.  He wondered whether the PEOs have nothing better to do than to raise money for Mr. Rooney.  He said it was ridiculous that this 75-year-old woman received such a ticket.  She said that she would no longer shop or dine in Ridgewood.

 

Boyd A. Loving, 342 South Irving Street, stated that he was somewhat disappointed in the Village Council this evening.  He said that former Mayor Pat Mancuso recently passed away at age 84 and there was no mention by any Councilmember of his passing.  He respectfully requested that some mention be made of his contributions to the Village at the next Village Council meeting on November 9, 2022.  Mr. Loving said that Mr. Mancuso’s obituary was posted online and that perhaps some of the items mentioned in the obituary could be mentioned at the meeting next week.  He thought it would be appropriate to give Mr. Mancuso some recognition.

 

Mr. Loving said that he was concerned about the “Employee Access Only” signs that are going to be placed on the doors of some offices in Village Hall and other Ridgewood facilities.  He said that confidential documents should always be behind locked doors with security measures in place and he doesn’t see a need for the signs.  He said that the Fire Department is not a place where the public visits anyway.  He was concerned that one such sign will be placed on an office door where a member of the public needs to go inside and speak with someone, especially if such a sign is placed on the door to the Village Clerk’s Office.  He was perplexed as to why there is a sudden need to place these signs on office doors, especially if confidential documents containing private information should be under lock and key anyway.  He urged the Village Council to rethink their decision about these signs.

 

There were no further comments from the public.

 

Councilman Vagianos stated that Mr. Loving was absolutely right in saying that former Mayor Mancuso’s passing and achievements should have been mentioned at the meeting this evening.  He stated that Mr. Mancuso was the Village Mayor 26 years ago when Councilman Vagianos first moved to Ridgewood.  He said that the Village Council will certainly take a moment at next week’s meeting to recognize former Mayor Mancuso’s passing.  He thanked Mr. Loving for pointing this out.  Mayor Knudsen also thanked Mr. Loving and stated that the Village Council was remiss in not mentioning former Mayor Mancuso’s passing.  She stated that Mr. Mancuso was also a friend and his last days on earth were very difficult.  She expressed her deepest condolences to his family.

 

Addressing Mr. Loving’s concerns regarding the proposed signs to secure Village departments and offices, Mr. Rogers stated that such signs are being recommended by the Village’s insurance carriers.

 

Councilwoman Reynolds stated that “Garage Design A” of 30 feet was 12 feet over the footprint of the Hudson Street parking lot and narrowed Hudson Street by 12 feet.  Therefore, the proposed 30 feet was reduced to 18 feet.  Another design, “Design B,” was supposedly a design that would fit on the footprint of the Hudson Street parking lot, but it was actually five feet over the footprint, which would have narrowed Hudson Street by five feet (leaving Hudson Street to a width of 25 feet).  She stated that she did not recall any design that actually fit on the footprint until Mayor Knudsen and former Councilmember Michael Sedon were elected to the Village Council.  Councilwoman Reynolds said that, to her recollection, it was former Deputy Mayor Sedon who remembered a previous design dating back a few years that fit on the footprint of the Hudson Street parking lot.  Mayor Knudsen corroborated this.

 

8.         RESOLUTION TO GO INTO CLOSED SESSION

 

Deputy Clerk Eileen Young read a resolution to go into Closed Session:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9.         ADJOURNMENT

 

There being no further business to come before the Village Council, on a motion by Deputy Mayor Perron, seconded by Councilwoman Reynolds, and carried unanimously by voice vote, the Village Council’s Work Session was adjourned at 9:22 P.M.

 

 

 

                                                                                                                                                           

                                                                                                Susan Knudsen

                                                                                                                     Mayor

 

 

 

 

                                                                       

Eileen Young

              Deputy Village Clerk

A SPECIAL PUBLIC MEETING OF THE VILLAGE COUNCIL OF THE VILLAGE OF RIDGEWOOD HELD IN THE SYDNEY V. STOLDT, JR. COURT ROOM OF THE RIDGEWOOD VILLAGE HALL, 131 NORTH MAPLE AVENUE, RIDGEWOOD, NEW JERSEY, ON NOVEMBER 2, 2022 AT 7:30 P.M.

 

1.         CALL TO ORDER – OPEN PUBLIC MEETINGS ACT – ROLL CALL – FLAG SALUTE

 

Mayor Knudsen called the meeting to order at 7:57 P.M. and read the Statement of Compliance with the Open Public Meetings Act.  At roll call the following were present:  Councilmembers Perron, Reynolds, Vagianos, and Mayor Knudsen. Also present were Heather Mailander, Village Manager/Village Clerk; Eileen Young, Deputy Village Clerk; and Matt Rogers, Village Attorney.

 

2.         RESOLUTIONS

 

Deputy Village Clerk Young read the following resolutions by title only, numbered 22-355 through 22-357, which are to be adopted by a consent agenda.

 

 

3.         ADJOURNMENT

 

There being no further business to come before the Village Council, on a motion by Councilwoman Reynolds, seconded by Councilman Vagianos, and carried unanimously by voice vote, the Village Council’s Special Public Meeting was adjourned at 7:58 P.M. and the Public Work Session was reconvened.

 

 

                                                                                                                                                           

                                                                                                Susan Knudsen

                                                                                                                     Mayor

 

 

 

 

                                                                       

Eileen Young

              Deputy Village Clerk

 

A SPECIAL PUBLIC MEETING OF THE VILLAGE COUNCIL OF THE VILLAGE OF RIDGEWOOD HELD IN THE SYDNEY V. STOLDT, JR. COURT ROOM OF THE RIDGEWOOD VILLAGE HALL, 131 NORTH MAPLE AVENUE, RIDGEWOOD, NEW JERSEY, ON SEPTEMBER 28, 2022 AT 5:45 P.M.

 

1.         CALL TO ORDER – OPEN PUBLIC MEETINGS ACT – ROLL CALL – FLAG SALUTE

 

Mayor Knudsen called the Special Public Meeting to order at 5:56 P.M. and read the Statement of Compliance with the Open Public Meetings Act.  At roll call the following were present:  Councilmembers Perron, Vagianos, and Mayor Knudsen.  Councilwoman Reynolds arrived to the meeting at 6:02 P.M.  Also present was Heather Mailander, Village Manager/Village Clerk.

 

Mayor Knudsen led those in attendance in the Pledge of Allegiance to the flag and asked for a moment of silence in recognition of all men and women serving in the military and all first responders.

 

2.         COMMENTS FROM THE PUBLIC

 

NONE.

 

3.         INTERVIEWS WITH CONSULTANTS FOR RESIDENTIAL ENERGY AGGREGATION AND QUESTIONS FROM THE VILLAGE COUNCIL

 

            A.        GABEL ASSOCIATES

 

Loren Altshuler introduced herself and stated that Gabel Associates has been in the energy aggregation industry for more than 30 years.  They were one of the first companies in New Jersey to become involved with Government Energy Aggregation (GEA).  Gabel Associates is not affiliated with retail suppliers, but instead works with municipalities and acts as a resource for residents.  Gabel Associates, if hired as the consultant for the Village, would not get paid unless a bid is awarded.  They work for a number of towns in Essex County and Bergen County (Glen Rock, Teaneck). Gabel Associates has had 41 successful rounds of aggregations in various municipalities in the State of New Jersey. 

 

Ms. Altshuler stated that the principals of their company (Steve Gabel, President, and Bob Chilton, Executive Vice President) have been involved in the regulatory area, having worked with the Board of Public Utilities (BPU) for approximately 35 years. Gabel Associates works consultatively with its clients and tries to take a conservative position, protecting clients’ positions against adverse developments.  They have vast experience assisting and advising public entities, similar to Ridgewood, by leveraging their market experience and “broad basket” of areas in which they are involved, including retail procurements and wholesale markets. Gabel Associates has extensive experience dealing with renewables, such as solar, and energy products in general, and provide support regarding energy efficiency and environmental issues.

 

Ms. Altshuler reviewed the services which Gabel Associates would provide if hired as the energy aggregation consultant for the Village.  They would offer outreach and education, energy market advice, and legislative and regulatory monitoring.  They would provide collection of account data and opt-in forms for residents, collaborate with the BPU and Division of Rate Counsel, provide contract development and bid specification documents (with input by the Village), and perform administration of the bid process. Gabel Associates would offer advice and recommendations on an award, stay abreast of market conditions, and follow through after an award has been finalized.

 

Ms. Altshuler stated that the GEA program takes about six months to complete, starting with pre-bid activity, which includes passage of ordinances, a signed agreement with the utility, and obtaining resident usage from the utility to form an appropriate profile for the Village.  They then prepare a Request for Proposal (RFP) and work with the BPU and Division of Rate Counsel to make sure they have had the opportunity to offer comments.  Gabel Associates would conduct the bid process and work with energy suppliers to make sure the bid process adheres to the Local Public Contracts Law.  Afterwards, they perform program education with Village residents and act as a liaison with the energy supplier to ensure that all proper documentation is distributed, such as opt-outs and educational material.

 

Gabel Associates performs ongoing customer service with residents, establishing a Help Desk which customers can use to ask questions and receive more details about the program.  This Help Desk is available to customers throughout the duration of the program.

 

Ms. Altshuler indicated that Gabel Associates developed the first successful GEA program in 2012 and was the first company to have documents reviewed by the BPU and Division of Rate Counsel, along with development and execution of EDC (Electric Distribution Company) agreements with the utilities.  Gabel Associates developed the first GEA program in the State of New Jersey, which included voluntary enhanced renewable energy products.  She explained that there may be a voluntary program in which a resident may decide to “opt up” to a 100% renewable energy program.  Gabel Associates was involved in the first municipality-wide, 100% renewable GEA program (Glen Rock). 

 

Gabel Associates also has vast experience in developing large aggregation programs, such as those with the New Jersey Sustainable Energy Joint Meeting (NJSEM), a joint meeting of local public entities working to aggregate their individual energy requirements together for improved purchasing power. They have worked with Accelerating Clean Energy @ Scale (ACES), a nationwide energy management company that helps its members and customers buy, sell, and manage energy more efficiently and with less risk.  Representatives from Gabel Associates have testified before the BPU.  They have also assisted clients with applications for Sustainable Jersey certifications.

 

Deputy Mayor Perron asked Ms. Altshuler if Gabel Associates has an in-house attorney who can give advice to the Village in the event “hiccups” occur in the execution of a contract with a third-party supplier.  Ms. Altshuler replied that Gabel Associates has an external legal advisor, who is on retainer, and who is knowledgeable about energy aggregation.  In addition, several Gabel Associates employees are licensed (in-house) attorneys who are knowledgeable about energy aggregation.

 

Deputy Mayor Perron stated that it was her understanding that there are no more solar Renewable Energy Credits (RECs) available.  She asked Ms. Altshuler about the current status of solar RECs.  Ms. Altshuler replied that solar RECs are phasing out, but they are being replaced by the use of RECs in general.  A municipality can procure renewable energy at a level mandated by the State of New Jersey (24.5%) and can also collaborate with Gabel Associates if the Village wanted to explore a combination of Class 1 or Class 2 RECs, depending upon the price point desired by the Village. 

 

Deputy Mayor Perron then asked if the RECs would consist of nuclear power, besides solar, wind, and biomass resources.  Ms. Altshuler replied that the RECs would not include nuclear power.  She stated that Class 1 renewables consist of solar, voltaic wind, fuel cells, geothermal, wave or tidal, and methane gas from landfills or biomass facilities.  Class 2 renewables consist of resource recovery and small hydropower facilities.

 

Deputy Mayor Perron asked Ms. Altshuler about the current status of the energy market.  Ms. Altshuler replied that market pricing is still very high, and she anticipates that prices will increase further over the next month or two.  Gabel Associates has advised their GEA clients that now is not the right time to go out to market.  She recently pulled the market indices and noted that the “forwards” have hefty prices in December and January, but then the prices start to diminish as March and April approach.  Utilities go to auction for basic generation services in February of each year and, by March, Gabel Associates is aware of what the tariffs look like, which helps them to compare what prices the suppliers are coming in with, versus what the price would be with utility tariffs.

 

Councilman Vagianos asked Ms. Altshuler what would happen if the Village signed a contract for energy supply at an attractive price, but then the prices increased during the contract term, which would not be in the best interest of Village residents.  He mentioned that a competitor of Gabel Associates indicated that, in that situation, they would self-terminate the contract.  Ms. Altshuler indicated that the energy supplier must notify residents that prices have increased, at which time residents have the right to opt out if they so choose.  If the Village felt very strongly about terminating a contract, Gabel Associates would look at how they could incorporate that into an RFP.  Councilman Vagianos indicated that another vendor interviewed by the Village had indicated that she would “self-terminate” a contract if energy rates increased, and this fact spoke favorably for that vendor.  Ms. Altshuler said that when they develop an RFP, they present an analysis for the Village, taking into account market projections.  If the bid does not appear to present an economically viable situation, Gabel Associates will advise the Village not to award the contract. She said that the “self-termination” of a contract by a vendor could be written into a contract, but that would make energy suppliers a little “gun shy” to bid during auction, thereby limiting the number of suppliers coming “to the table.”

 

Recalling Ms. Altshuler’s previous comments about Gabel Associates successfully completing 41 rounds of aggregation programs in various municipalities in the State of New Jersey, Mayor Knudsen asked how many contracts exceeded the state-mandated renewable energy resources.  Ms. Altshuler said that she did not know the number of contracts off the top of her head which exceeded the mandated 24.5% renewable energy requirement, but estimated that it was about one-third of the contracts.  Mayor Knudsen indicated that a higher percentage of renewable energy would increase the cost, and Ms. Altshuler agreed.

 

Mayor Knudsen asked how many unsuccessful rounds of aggregations Gabel Associates has encountered.  Ms. Altshuler replied that there are a number of municipalities who have had “hiatuses” due to high market pricing when Gabel Associates went out to bid.  Mayor Knudsen remarked that Glen Rock, Orange and Livingston all terminated their contracts.  Ms. Altshuler said that they all rebid in the spring and went back to PSE&G in September because of their lower rates.

 

Mayor Knudsen indicated that PSE&G includes a note with electric bills from a third-party supplier that advises residents how much they would have saved if they had used PSE&G as their supplier (comparative pricing). Mayor Knudsen asked how often PSE&G notifies ratepayers that they are actually paying more through energy aggregation.  Ms. Altshuler stated that market prices fluctuate, where prices are higher one month and then lower the next month, but she was not sure of the frequency of the notifications. 

 

Mayor Knudsen asked, if Gabel Associates were hired as a consultant for Ridgewood, what kind of projections would be presented by Gabel Associates regarding competitive pricing in the foreseeable future.  She also asked if that would be difficult to do at this time because of current market trends.  Ms. Altshuler said that this would not be done until the spring of 2023, if at all.  It depends upon the volatility of the market.

 

Mayor Knudsen asked Ms. Altshuler how many customers Gabel Associates represents in New Jersey.  Ms. Altshuler replied that they represent approximately 20 municipalities.  Regarding opting in and opting out, Mayor Knudsen asked whether Gabel Associates bases their numbers on an opt-out strategy (initially assuming all residents are opting in), and this was confirmed by Ms. Altshuler.  She mentioned that they have tried the opt-in strategy initially, but this was not very successful in getting the “critical mass” desired by energy suppliers when bidding.  Mayor Knudsen asked what the opt-out rate was during any given year, and Ms. Altshuler said that the opt-out rate is typically about 10% to 20% at the start of the program, and rises to about 40% at the end of the program, due to more residents eventually opting out, account closures, and people moving.  This attrition rate is fairly standard across communities.

 

Councilwoman Reynolds assumed that when a person moved, the new owner would automatically be opted into the program which the prior owner had.  Ms. Altshuler said that this was not usually the case, but that it could be done if the proper notifications were performed.

 

Mayor Knudsen asked if Gabel Associates were hired as a consultant for the Village, if they would notify all Ridgewood residents that they were being opted into the energy aggregation program.  Ms. Altshuler said that they would request a list of all customers from PSE&G to find out aggregation data, with third-party supplier contracts excluded.  PSE&G would inform them if any residents have a solar system, and those residents would be excluded as well, because those customers would not realize any savings from the aggregation program.  Once the list is finalized, this will serve as a baseline for sending out notifications to residents.  Mayor Knudsen remarked that it must be difficult and cumbersome to track customers when properties are bought and sold.  Ms. Altshuler replied that she would discuss with the Village how often they would like Gabel Associates to obtain updated data from PSE&G, and such terms would need to be written into the RFP.

 

Deputy Mayor Perron asked if “straight” GEAs (not renewable) are having the same problem as Renewable Government Energy Aggregations (R-GEAs) in terms of obtaining bids because of market pricing.  Ms. Altshuler replied that R-GEAs are facing the same problems, although not as drastically as with GEAs.

Deputy Mayor Perron asked if NJSEM is renewable aggregation or just gas and electricity.  Ms. Altshuler replied that she believed it was just gas and electric, but that the RFP contains an opt-up option.

 

Mayor Knudsen thanked Ms. Altshuler for her presentation and indicated that she would be in touch with Gabel Associates once the Village Councilmembers have made a decision, since they have also interviewed other companies.

 

3.         PUBLIC COMMENTS

 

Christine Amundsen, 469 Van Emburgh Avenue, asked if Gabel Associates completely handles the notification process to residents and takes care of answering all questions from residents.  Ms. Altshuler replied that, once they receive the aggregation data from PSE&G and a successful bid is awarded, Gabel Associates will compose a letter advising residents of their right to opt-out of the program, along with a list of Frequently Asked Questions (FAQs).  The energy supplier will take care of printing the letter and mailing it out to residents.  Gabel Associates will arrange an educational program for residents, which can be done in person, at a town meeting, or by some other avenue. 

 

Ms. Amundsen then asked if there would be a website which residents could access online to find out details of the energy program.  Ms. Altshuler indicated that municipalities prefer to have a town-related website on which information is posted and shared, and often communications from Gabel Associates are posted on that website as well.

 

Ms. Amundsen asked if a certain manager would be assigned to the account for Ridgewood residents.  Ms. Altshuler indicated that she would be managing the initiative.  She would remain throughout the program, but she also has an assistant who spends a lot of time responding to requests from residents.  They would work hand in hand to make sure that all documentation is prepared correctly, that all questions from residents are answered, and that the educational component is solid and communicative.

 

Ms. Amundsen asked what the average timeframe would be from the time a resident opts out of the program to the time the resident’s account is reverted back to PSE&G.  Ms. Altshuler replied that it would take approximately 30 to 45 days, depending upon at what point during the billing cycle the resident chooses to opt out.  There is a 13-day lead time to enroll or drop a customer.  As soon as Gabel Associates finds out a customer wishes to opt out of the program, Gabel Associates notifies the energy supplier.  If a customer opted out past the 15^th of a certain month, for example, they may receive one last bill from the supplier before their account is reverted back to PSE&G.

 

Ms. Altshuler remarked that if a resident opts out after the initial 30-day window, the residents do not get involved at all in the program.  If a resident opts out after the initial 30 days, then it will take some time for that resident to get out of the aggregation program.  Ms. Amundsen asked if residents would get a separate bill from the chosen energy supplier after a contract is awarded.  Ms. Altshuler replied that residents will only get one bill from PSE&G and the third-party supplier’s charge will be on that bill.

 

There were no further public comments.

 

Deputy Mayor Perron asked who pays for the supplier to print and mail the communications sent to all residents.  Ms. Altshuler said that these costs are all within the supplier’s realm.  When they bid out a price, they have already factored in the costs for printing and postage.

 

Mayor Knudsen asked who the supplier was for the Glen Rock/Livingston/Orange program.  Ms. Altshuler replied that it was Energy Harbor.  Mayor Knudsen asked what the difference was in the new supplier’s rate, which caused residents to “jump ship,” versus the rate the residents previously had with their prior utility, and what the difference was in the renewable energy content with each supplier.  Ms. Altshuler indicated that the Sustainable Essex Alliance (SEA) offered 40% renewable energy, approximately 17% to 18% higher than the state-mandated levels, which at that time were 23.5%.  Mayor Knudsen stated that she assumed there had been an increased rate from the beginning of the program, given the fact that Energy Harbor offered 40% renewable energy, and she was curious as to why those towns opted out of the program.  Ms. Altshuler stated that when the deal was struck, and when one looked at the tariff, there was a small amount of savings.  She stated that there was “seasonality” in the tariff; in other words, rates are higher in the summer than they would be in the winter. Depending upon a resident’s usage profile, the energy supplier charges one rate up to a certain amount of kilowatt hours and then charges a different rate over the initial tier of kilowatt hours. There have been changes in transmission tariffs, so that can also affect a resident’s electric bill from month to month.  Mayor Knudsen asked if PSE&G would also have had similar fluctuations.  Ms. Altshuler explained that when SEA went out to bid, they were getting a fixed price.

 

Councilwoman Reynolds asked whether or not the communities that decided to opt out could have asked for a smaller renewable energy component during the contract term.  Ms. Altshuler said that a supplier could offer a baseline rate, along with a rate aligned with a higher renewable energy component (opt up).  She said that she prefers to keep it simple for suppliers so that there are less “accounting buckets.” Councilwoman Reynolds again asked if the residents or municipality could have asked the new supplier to come back with some new numbers offering less of a renewable energy component, such as 29% instead of 40%.  Ms. Altshuler replied that that would depend on a group’s philosophy, which ideally would be set forth at the start of a program.  When again questioned by Councilwoman Reynolds, Ms. Altshuler stated that the increase in rates was a gradual attrition, so she really couldn’t answer the question. The municipalities of Livingston, Glen Rock and Orange went through the end of their contract but did not renew with that supplier; instead, they reverted back to PSE&G.

 

Councilman Vagianos asked if the Village could offer different choices to Ridgewood residents concerning the amount of renewable energy resources (25% opt in, 50% opt in, or 100% opt-in, for example).  Ms. Altshuler said that that was possible, but she cautioned against offering too many options to residents.  She said that she has never seen Gabel Associates offer more than one different alternative on opt up, but that doesn’t mean it cannot be done.  Ms. Altshuler said that she thought it was a good idea.  Mayor Knudsen felt that the Village “owes” the residents to try to get the best price possible by virtue of straight aggregation, since prices could either go up or down.

 

Mayor Knudsen remarked that a friend of hers purchased wind power from a solar farm individually.  She asked Ms. Altshuler if she could explain why her friend may have done that. Ms. Altshuler stated that when one is working with energy suppliers, a contract is signed and then the consultant goes out into the marketplace to procure power to the PJM grid.  The wind farm was probably a supplier, and they were either delivering that wind power themselves or were going out and procuring any power and buying RECs and using the RECs from their wind farm.  The renewable attribute is typically tied into RECs, as opposed to the underlying power.

 

4.         ADJOURNMENT

 

There being no further business to come before the Village Council, on a motion by Councilman Vagianos, seconded by Deputy Mayor Perron, and carried unanimously by voice vote, the Village Council’s Special Public Meeting was adjourned at 6:42 P.M.

 

 

 

 

                                                                                                                                                           

                                                                                                Susan Knudsen

                                                                                                                     Mayor

 

 

 

 

 

 

 

                                                                       

Heather A. Mailander

              Village Manager/Village Clerk