Village Council Public Work Session Meeting Minutes 20150603

A REGULAR WORK SESSION OF THE VILLAGE COUNCIL OF THE VILLAGE OF RIDGEWOOD HELD IN THE SYDNEY V. STOLDT, JR., COURTROOM OF THE RIDGEWOOD VILLAGE HALL, 131 NORTH MAPLE AVENUE, RIDGEWOOD, NEW JERSEY, ON WEDNESDAY, JUNE 3, 2015 AT 7:30 P.M.

1.         CALL TO ORDER – OPEN PUBLIC MEETINGS ACT – ROLL CALL – FLAG SALUTE – MOMENT OF SILENCE

Mayor Aronsohn called the meeting to order at 7:35 P.M., and read the Statement of Compliance with the Open Public Meetings Act. At roll call, the following were present: Councilmembers Hauck, Pucciarelli, Sedon, and Mayor Aronsohn. Also present were Roberta Sonenfeld, Village Manager; Heather Mailander, Village Clerk; and Matthew Rogers, Village Attorney. Councilwoman Knudsen was absent.

Mayor Aronsohn led those in attendance in the Pledge of Allegiance to the flag and asked for a moment of silence in honor of the American men and women serving in our Armed Forces, as well as those serving as first responders.

2.         COMMENTS FROM THE PUBLIC

Mayor Aronsohn asked if anyone from the public wished to speak regarding any of the agenda items.

Boyd Loving, 342 South Irving Street, stated that he had a question about parking. Mr. Loving noted that when he is walking around or driving through the Village, he sometimes sees a dumpster taking up three or four parking spaces. Sometimes, he sees construction going on near the dumpsters. However, Mr. Loving said that he does not see any bags on the meters next to the parking spaces, nor does he see bagged meters next to cars belonging to contractors that are parked all day in metered spots. Mr. Loving wanted to know how a member of the public would know whether use of the spaces has been paid for the day, or whether there is some kind of signal the members of the public should look for to let them know to call someone to alert him/her to these situations. Next, Mr. Loving asked a question about the podium. He noted that in 2013 and 2014, the podium was located at the side of the room, and the announcement was made to inform everyone that it was being moved to facilitate communication, so that the people in the audience did not have to look at the backs of the people presenting at the podium. Mr. Loving noticed that the podium was moved on March 25, 2015, back to the original location. He asked Ms. Mailander why it was moved, and she responded that the Councilmembers directed that it be moved back to this location. Mr. Loving asked Mayor Aronsohn why the podium was moved.

With respect to the podium, Mayor Aronsohn responded that it was moved to the side of the room because the Councilmembers thought it would be nicer for members of the public to be able to speak to the whole room. However, Mayor Aronsohn was hearing complaints from people who said that they could not hear what was being said on the other side of the room, because the acoustics are not that good. In addition, people were complaining because they said they were trying to address the Village Council. That is why the podium was moved back to its original position.

Ms. Sonenfeld responded to the question about bagging parking meters. She said the answer is embarrassing, because it is that the Village ran out of bags for the parking meters. One of the reasons for running out of bags was that they were not always returned. A new shipment of bags has just arrived, and some have been provided to the valet parking services. Ms. Sonenfeld will count the number of bags currently in the Village’s inventory. She reminded everyone that it is necessary to obtain a permit before putting out those large dumpsters, and Mr. Loving’s question is a good one with respect to whether the Parking Enforcement Officers are investigating these situations. Ms. Sonenfeld said she will confirm whether that is being done. She is also hoping to obtain more bags for the parking meters. Mr. Loving asked for confirmation that if a parking meter is not bagged, that should be a signal for someone to call Village Hall and alert someone to the situation. Ms. Sonenfeld answered that it would be a good rule once more bags are obtained.

Tom Kossoff, 46 Heermance Place, asked if anyone had ever proposed making a one-way loop around the CBD, from Franklin Avenue to Broad Street, and back to Ridgewood Avenue. With the new multi-family housing development that is likely to be coming in, Mr. Kossoff is concerned that the level of vehicular and pedestrian traffic congestion will also increase. If the loop was implemented, Mr. Kossoff believes that bike lanes might also be installed. He noted that he did not include Maple Avenue, because that is the thoroughfare. Mr. Kossoff also pointed out that all of this would be subject to any necessary engineering and traffic studies. Mr. Kossoff recalled that some years ago, Councilman Paul Callan brought up the idea of alfresco dining, which took away some of the sidewalk in certain areas. If the streets were made to go one way, Mr. Kossoff believes that the Village could recapture some of what is lost to development by widening the sidewalks and having the bike lanes. It could also enhance the shopping experience, while limiting the number of cars going through the area, so that more people can enjoy themselves in the CBD. Mr. Kossoff added that it is very congested along Ridgewood Avenue, and trying to parallel-park is very tight. Mr. Kossoff suggested thinking outside of the box and coming up with a creative notion to facilitate movement throughout the CBD. Mayor Aronsohn responded that he appreciates the suggestion put forth by Mr. Kossoff, and he is very supportive of looking at new ideas to alleviate congestion in the CBD. That is why he supports erecting one or two parking garages in the CBD, because it would eliminate parking on Ridgewood Avenue, and allow the sidewalks to be widened, as Mr. Kossoff suggested. That would make it much easier and safer for people to walk around in that area. As far as one-way streets are concerned, that is an issue that has been discussed by this Village Council, as well as previous Village Councils, but Mayor Aronsohn believes that as there is progress with all of the proposed changes in the CBD, it will be incumbent upon the Councilmembers, as well as the Citizens Safety Advisory Committee, to revisit those issues.

Ms. Mailander noted for the record that Councilwoman Knudsen arrived to the meeting at 7:43 P.M.

There were no other comments from the public at this time, and Mayor Aronsohn closed the time for public comment.

3.         DISCUSSION

a.         Parking:

1.)        Increase Fine Schedule for Parking Tickets

Ms. Sonenfeld requested that this proposal to increase fines for parking tickets be withdrawn from consideration, because Councilwoman Hauck raised some concerns about this issue. After considering Councilwoman Hauck’s comments, Ms. Sonenfeld agrees with her. The concern has to do with the fact that people are just now getting used to the new parking rules and options that are being provided, and to start increasing ticket prices after also increasing parking fees in the various parking lots is not good timing. In addition, Ms. Sonenfeld has been saying that the pricing dynamic, in general, needs to be reviewed throughout the Village as the plans to build a new parking garage move forward. Although she believes the reasoning behind the ordinance is still valid, Ms. Sonenfeld noted that due to the increase in the State fees, the Village receives approximately $6.50 for each parking ticket. Councilman Pucciarelli agreed that, with the introduction of Parkmobile at the same time, the timing is not right increase penalties. Ms. Sonenfeld pointed out that parking tickets in any other municipalities around Ridgewood range from $20-$65.

Councilman Sedon noted that, after reading the documents, it is hard to believe that there are people who get 15-20 parking tickets every year, which Ms. Sonenfeld confirmed. Councilwoman Knudsen agreed that the issue should be revisited, because she was struck by the amounts of money collected by the Village for each parking ticket, after the State fees were deducted, and the Village’s portion is a very nominal sum.

Councilwoman Hauck reiterated her concern that it seems like it is too much, too soon. She believes it would be better to give people the chance to become accustomed to the new parking regulations and fees before introducing new, increased fines.

2.)        Bond Ordinance – Pre-Construction Funding for Hudson Street Parking Garage

Ms. Sonenfeld explained that this arose as a result of the discussion about the extra $500,000 bond ordinance for pre-construction funding for the Hudson Street garage. It was thought that it might be a good idea to present some facts relating to the proposal. Ms. Sonenfeld will discuss the costs to date, and what the $500,000 represents in a broad timeline. Mayor Aronsohn will be presenting a proposal he has been working on with respect to a non-binding resolution.

From a cost perspective, Ms. Sonenfeld reminded everyone that $100,000 was put into a capital ordinance earlier this year. To date, approximately $2,400 has been spent to advertise the ordinance; legal fees associated with the ordinance; and payment for phase 1 of the environmental study that was done. Approximately $97,000 has been encumbered, including $5,600 for surveying fees; the remainder of the environmental study, which is $86,000; and the financing costs to do a bond issue, which is another $5,000. That leaves the remainder of $741.38 in the original ordinance, which is supposed to cover all of the remaining pre-work on the parking garage. As Ms. Sonenfeld and her team discussed this, they decided that they should come back to the Village Council to request enough money to get up to the actual construction phase of the parking garage. Bob Rooney, Chief Financial Officer/Director of the Parking Utility, spoke to someone in Millburn, NJ, who recently funded a parking garage, and discovered that they spent approximately $467,000 on design and engineering of a parking garage. Added to that is the fee charged by Walker Parking Consultants, which totals another $7,500, as well as financing costs on the bond issues. That is how Ms. Sonenfeld and her team arrived at the $500,000 figure.

As far as a timeline is concerned, Ms. Sonenfeld noted that the contract with Walker Parking Consultants has been signed so they can begin the analysis and comparison of traditional parking garages versus automated parking garages. It is hoped that this will be received by the end of June or early July. Once Ms. Sonenfeld has the Walker study, an RFP will be issued shortly thereafter for the design (after the determination is made by the Village Council whether to go with a traditional parking garage or an automated one). It is hoped that sometime in August, designs will be received from the RFP and a decision can be made about which firm should be awarded the contract. By October-November, the design should be completed so that an RFP can be issued for construction of the garage by November-December. Shovels should be in the ground after the winter thaw of 2016.

Mayor Aronsohn stated that he had an idea based on a June 30, 2015, deadline for some of the preliminary work, including the first stage of the environmental analysis, the survey, and the comparison of conventional versus automated parking garages. Once the preliminary work has been done, it is hoped that a decision can be made in July whether to go with an automated or conventional garage, and an RFP can be drafted and put out for a design. Mayor Aronsohn thought that while this process is occurring, it might be a good idea to have a municipal non-binding referendum as part of the election in November, asking residents how they feel about floating a bond ordinance to pay for the parking garage. Although it would be non-binding, it would give Councilmembers a sense of how the community feels about it, and may get the community excited about the changes to come. The timing also works out well, because as the design is provided some time in September or October, that will be a good opportunity to generate community discussion, and to find out how residents feel about this issue. Mayor Aronsohn spoke to the Bergen County League of Municipalities about this, as well as with the Bergen County Clerk and the Deputy County Clerk about the timing of a non-binding referendum. The referendum question, in the form of a resolution, would have to be presented to the Bergen County Clerk’s office by August 14, 2015, to allow them the time needed to put the question on the referendum and have it printed on the ballot.

Councilman Pucciarelli commented that no matter what, the $500,000 bond is absolutely necessary in order to cover the pre-construction soft costs. He believes a garage must have form and substance in the form of architectural drawings, engineering plans, and to make the referendum meaningful, the public would have to know how much money is involved. The only way to find that out is to decide whether it will be an automated garage or a conventional one, and then to establish what type of engineering and architectural concepts will be considered. The garage was a topic of discussion at the CBD forums, and the majority of speakers pointed out that the issue of a parking garage has been discussed many times in Ridgewood, and they wanted to know when it would actually happen.

Councilman Sedon thinks the idea of a non-binding referendum is a good one, and he agrees with everything that has been said so far. However, with respect to the pre-construction costs, he supports them, but he does not know if it is necessary to spend that money right away, because no determination has yet been made about whether to go with a traditional or automated parking garage. There is also the fact that no one knows what kind of contamination, if any, is in the ground, which must be considered. Mayor Aronsohn and Ms. Sonenfeld pointed out that no monies would actually be borrowed until a determination is made.

Ms. Sonenfeld added that the phase 1 study is now available, and she and Christopher Rutishauser, Village Engineer, met with representatives from the environmental group today. A gasoline tank was found on the Hudson Street property, which needs to be explored. However, outside of that, relatively few anomalies have been found with respect to the rest of the property. There are several more tests which need to be performed, including a ground penetration radon test, a magnetic test, and borings. All of this should be completed by the end of the month. The reason for voting for the bond ordinance now is due to the fact that it takes several weeks to get all of this done. However, Ms. Sonenfeld assured Councilman Sedon that the money will not be used until the necessary information is obtained. The extra evaluations will also provide information with respect to the water levels and the depth to rock, which will help when designing the structure. The environmental news so far has been satisfactory.

Councilwoman Hauck commented that the timing of the idea is good. She has always liked the idea of referenda, because it is very difficult for Councilmembers to be able to vote with conviction when they only hear from people who come to meetings to express their opinions, which is a small percentage of the population. Councilwoman Hauck also likes the idea of having increased participation. She thinks this is a proactive step, and that this is supported by the majority of the residents.

Councilwoman Knudsen acknowledged that the idea of a garage is something that everyone would like to bring to a reality. Some of her concerns include the lack of a more comprehensive plan as to how the garage works for the entire CBD, because she originally thought that strategically located smaller garages, whether at North Walnut Street, Hudson Street, or in some other available location, might be a better way to go. Councilwoman Knudsen is also concerned when she hears discussion about automated parking garages and the possibility of 400 cars in a building at a location like the corner of Hudson Street and Broad Street, which she knows is a very congested location. She read a letter last week from a consultant who indicated that the width was not sufficient for a traditional parking garage, so the Village would have no choice but to erect an automated garage. The response from the Village Engineer was to disregard that, because studies were done that show that the building could be cantilevered, as well as other accommodations that could be made to work at that location. Councilwoman Knudsen is very concerned that a true, comprehensive study has not been done about whether building a parking garage at that location is effective, efficient, and safe, without adding more congestion to that area. Councilwoman Knudsen said she would like to see the question on a non-binding referendum, as well as a similar question about the North Walnut Street Redevelopment Zone, and the Kensington Assisted Living Facility. Councilwoman Knudsen stated that she is not entirely comfortable without getting a lot more information before dedicating a large amount of money to this endeavor.

Mayor Aronsohn pointed out that the resolution that was adopted last week to award the contract to Walker Parking Consultants is for the exact type of analysis that Councilwoman Knudsen mentioned. Councilman Pucciarelli commented that he believes that $500,000 allocated to soft costs will get the Village to the point where people who know how to design garages will be able to tell the Village what is possible and what it will cost. He thinks it is clearly time to move forward, and the Village must spend the money to know exactly what is to be built, what it will cost, and what the state-of-the-art design for garage is at this time. Ms. Sonenfeld noted that one of the goals of the Councilmembers and the Village Manager is to make government work faster, which was done with valet parking. Bond ordinances take at least six weeks, and during that time, other work can be on-going, and as long as everyone understands that the money will not be spent until certain criteria have been met, the bond ordinance is a good idea.

Councilwoman Knudsen pointed out that Mr. Rutishauser was the one who came out with the information about their own studies, which is why she mentioned it. She also noted that Councilman Sedon asked about traffic studies, and whether or not the traffic studies submitted as part of some of the applications before the Planning Board could be utilized to determine whether or not this was an appropriate area for the amount of vehicular traffic that would be going through the Hudson Street and Broad Street intersection. One of the things Mr. Rutishauser pointed out was that those studies were not to the level of detail that would be required for a parking garage with that number of parking spaces, which causes Councilwoman Knudsen to wonder whether the Village has done its due diligence to ensure that the actual location is appropriate for the type and size of parking garage that is being proposed. She would also like more information about what the impact will be on Hudson Street and Broad Street. Those are more important areas to be considered than just the design. Ms. Sonenfeld responded that the design and engineering phase of the project will evaluate all of that, and the Village will certainly demand that those issues be considered. Mayor Aronsohn noted that the comparison/analysis of a conventional versus an automated parking garage has already been authorized so an RFP can be issued for professionals to come in and evaluate the site and give some very concrete ideas, as well as more information. He added that if all of the Councilmembers support a public referendum, this information is vital for that referendum. Mayor Aronsohn believes that having some kind of rendering or design that people can see will help them to make a decision in a non-binding referendum. Councilwoman Knudsen noted that there is a lot going on in the CBD, and she is very concerned from a Planning Board aspect that all the necessary criteria are met. She suggested that there could also be a public referendum on whether the residents want to have an assisted living facility in Ridgewood. Mayor Aronsohn responded that he thinks they are two different issues, because the parking garage proposal for Hudson Street involves spending public money, while the North Walnut Street project involves a developer spending its money. Every issue cannot be put on a public referendum, but the parking garage issue seems to lend itself to public discussion. Councilwoman Knudsen believes that the issue is engaging the public, especially when one considers that both of those projects will make a permanent change to the character of the Village. She added that whether public or private money is being spent, both properties are still owned by the Village. Mayor Aronsohn noted that some of the property is privately owned in the North Walnut Street parking lot, where the assisted living facility is being proposed.

Mayor Aronsohn mentioned that he would be bringing this up at the parking committee meeting on Friday, and he believes it fits in with the proposed timeline set forth by Ms. Sonenfeld.

Councilman Pucciarelli supports the idea of a non-binding referendum, but he thinks it is important to consider the voter turnout, due to the fact that it is possible that proponents or opponents of the garage will come out in greater numbers to vote, but he believes there is enough public interest in the issue to encourage voters on both sides to come out.

Councilman Sedon said he agrees with most of the comments made by the other Councilmembers, and the steps that have been taken with respect to the environmental study as well as awarding a contract to Walker Parking Consultants for their analysis, because it will give everyone a lot more information with which to proceed.

3.)        Update on Corella Court

Ms. Sonenfeld mentioned that this is the second iteration of an ordinance that is scheduled for Public Hearing next week. Ms. Sonenfeld reminded everyone that many residents in that area express some concerns, and that Corella Court is a cul-de-sac near Hawes School. People, particularly teachers, were parking in that area, making it impossible for emergency vehicles to get through. The consensus is that the root of the problem is the fact that Hawes School recently expanded, decreasing the number of available parking spaces in their parking lot, and as a result both teachers and visitors are now forced to park on the surrounding streets. Last weekend, seven extra parking spots were painted in at Hawes School, as well as a crosswalk going across Corella Court. Ms. Sonenfeld and Mr. Rutishauser also reviewed the area in person, noticing that there were 80 cars parked in and around Corella Court, which still made it impossible for emergency vehicles to get through. They also noticed that some parking spots at Hawes School were not used, which Ms. Sonenfeld brought to the attention of Dr. Fishbein, Superintendent of Schools, and there is now emphasis placed on the fact that there are more parking spots available at Hawes School, and they should be used. The Citizens Safety Advisory Committee (CSAC) has also been reviewing the situation over the past couple of weeks, and recommended that this ordinance be held to see how traffic is progressing now that the extra spots at Hawes School are being used. In total, there are now 15-16 extra spots available at Hawes School. To date, the spots that only required painting have been made available; there are a few others that also require a bit of construction. The CSAC recommended tabling any action on this ordinance until results can be seen from the changes in that area. Ms. Sonenfeld and Mr. Rutishauser recommend moving forward with the ordinance, and Ms. Sonenfeld suggested that Councilman Sedon might have more information regarding the discussion among the members of the CSAC.

Councilman Sedon reminded everyone that he mentioned this recommendation in his Council Report at the previous Village Council meeting. Councilman Sedon believes that the Councilmembers must move forward with the ordinance so that emergency vehicles and other Village service vehicles can access that area, which means that parking must be restricted to one side of the road. If this is implemented and it does not work out, it can be changed. That is why Councilman Sedon supports moving forward with the ordinance.

b.         Budget:

1.)        Award Contract – Remote Telemetry Units – Ridgewood Water

Ms. Sonenfeld stated that this will award a contract for three remote telemetry units for Ridgewood Water. The current units no longer function, and they are over 20 years old. This is an emergency award to Emerson Process Management with funding being available. These units communicate with the SCADA system to control pumps, chlorinators, and analyzers, as well as other chemical feeds. Ms. Sonenfeld commented that more of these will need to be purchased over time, but the whole system is being evaluated at this time, which is why only three are currently being purchased. Frank Moritz, Director of Ridgewood Water, formulated a five-year capital plan, and several weeks ago, the Councilmembers voted to extend that plan for 20 years.

Councilwoman Knudsen asked if this were an emergency, would the Village pay premium price for these units. Ms. Sonenfeld responded that she does not believe so, and that another question that might be asked is what is being done to make up for the fact that these units are not functioning. The answer to the question is that Ridgewood Water personnel are performing those tasks manually.

The Village Council agreed to put this resolution on the agenda for the June 10, 2015 Public Meeting.

2.)        Award Contract – Playground Mulch – Parks and Recreation

Ms. Sonenfeld explained that there are a couple of items on the agenda that are hitting the statutory limit of $17,500, so they must be approved by the Councilmembers. This particular one is an award of contract to Downes Tree Service for playground mulch, for which the payment exceeds the statutory limit. Councilman Pucciarelli asked if this was strictly for supplies, and not for services, which Ms. Sonenfeld confirmed.

The Village Council agreed to put this resolution on the agenda for the June 10, 2015 Public Meeting.

3.)        Award Contract Under State Contract – Computer Equipment

Ms. Sonenfeld commented that this is another issue in which the State cooperative purchasing program is being used to purchase computer equipment. The items to be purchased are technology-related, and Village Council approval is required to spend more than $17,500. The Village Council agreed to put this resolution on the agenda for the June 10, 2015 Public Meeting.

4.)        Award Contract for Emergency Purchase – Larger Capacity Chemical Pumps for Sodium Hypochlorite – Ridgewood Water

Ms. Sonenfeld noted that this is another emergency purchase of pumps that are required in order to comply with New Jersey Department of Environmental Protection (NJDEP) mandates. The same pumps were purchased once before; they are being purchased as wells that need to be treated for corrosion control are identified.

Councilwoman Hauck asked a question about the additives in the water that protect against bacterial growth and corrosion that can pass through the water, and if they change the softness of the water, or decrease the mineral content, so that Ridgewood now has softer water. Ms. Sonenfeld said that is a question for Frank Moritz, who will be attending the meeting next week.

The Village Council agreed to put this resolution on the agenda for the June 10, 2015 Public Meeting.

5.)        Award Contract – Printing Services – Ridgewood Water

Ms. Sonenfeld stated that printing is another contract that will exceed the State limit of $17,500, for the purchase of this service. The Village Council agreed to put this resolution on the agenda for the June 10, 2015 Public Meeting.

6.)        Award Contract – Parts, Supplies, and Service – Solid Waste, Recycling, and Street Department Vehicles

Ms. Sonenfeld commented that parts, supplies, and service for the Solid Waste, Recycling, and Street Department vehicles is another contract that will exceed the $17,500 State limit. It awards the contract for purchase of some sanitation equipment to a sole provider. The items to be purchased are parts and supplies for the Fleet Division. The Village Council agreed to put this resolution on the agenda for the June 10, 2015 Public Meeting.

c.         Policy:

1.)        Amend Chapter 3 – Administration of Government

Ms. Sonenfeld explained that this will amend Chapter 3, Administration of Government. It represents one of the continuing joint activities between the Village Manager’s and Village Clerk’s offices for general updating and cleanup of certain ordinances (the salary ordinance immediately following this one is another ordinance which will be updated). The intention of this ordinance is to reflect reality and projects that are currently on-going, as well as changes in the Building Department and Human Resources.

Sharyn Matthews, Director of Human Resources, summarized the changes. Revisions were recommended to Chapter 3, Article V, modifying and/or adding sections to that Chapter and Article, including the addition of the Department of Human Resources, as well as a Director for that department. Other sections were deleted, either partially or entirely.

Ms. Sonenfeld reminded everyone that several months ago, a layer of management between the Village Manager and the Building Department was eliminated. As a result of that, it was necessary to change the ordinance. The ordinance now reflects changes that were made in the Building Department and the Department of Human Resources.

Councilman Pucciarelli said that he did not disagree with the changes, but he thought it might be helpful to put the revised organizational chart on the Village website.

Councilman Sedon noted that when he read the proposed ordinance, he saw that there were some assistant positions mentioned in the new Human Resources Department, and asked if that means that there will be more people hired. Ms. Sonenfeld said that is not the case, and she reminded him of the budget meeting on February 28, 2015, when there was a discussion about how this would be handled. The Human Resources Department will be responsible for payroll, as well as health benefits administration, and the people currently performing those functions will be reporting to Ms. Matthews. Councilman Sedon recalled that when this was first discussed, it seemed to him that the Village would hire a part-time Human Resources specialist, yet Councilman Sedon heard references to a Human Resources Department with a full-time employee for the first time at the February 28^th budget meeting. Therefore, sometime between the introduction of the part-time Human Resources function and the first budget meeting, there was no discussion about this additional expense, nor was there any input solicited from Councilman Sedon about it. He pointed out that it is a long-term, on-going expense for something that Councilman Sedon believes was already being provided to the Village, because handling personnel was in the Village Manager’s job description. Ms. Sonenfeld responded she and others feel that it is important to have a professional Human Resources Department to handle personnel matters centrally. Moreover, she pointed out that there was a strategic discussion about this on February 28, 2015, and it was made very clear at that time. If there were any issues between that time and when the vote was taken, Ms. Sonenfeld said she would have been pleased to have any discussions with any of the Councilmembers about it. Councilman Sedon reiterated that he heard and participated in the discussion at the budget meeting, but before that time, there was no discussion, so he did not have any input on this issue. It seems to him that this ordinance is proposed to “rubberstamp” a decision that was already made.

Mayor Aronsohn interjected that he believes there are two issues being discussed: one is a substantive issue, and the other is an issue with the process. He thinks that Councilman Sedon has a substantive issue with respect to whether or not a full-time Human Resources professional is needed in Ridgewood, as well as a Department dedicated to Human Resources. Ms. Sonenfeld is speaking to the process, and she takes issue with the idea that she may have misled anyone, because she stated that she brought this proposal to the Village Council in February. Nothing was confirmed until the budget was adopted.

Councilman Sedon reiterated that he was not given the chance to provide input on this matter, and there was no meaningful conversation about creating this Department. It is an on-going, six-figure expense that the taxpayers must bear going forward. Ms. Sonenfeld answered that the function will pay for itself in dividends over the next few years. It involves issues like better performance management control; better leadership and succession planning; and how the staff is leveraged. In fact, Ms. Sonenfeld believes that the addition of a Human Resources professional will actually save the Village money over time.

Councilwoman Knudsen commented that she understands why people feel that it is necessary to have a Human Resources professional on staff, but she would describe it as a “redundancy” in job descriptions, and she raised that question during the budget hearing. There are current procedures in effect that cover Human Resources issues, in which the employee would go through his/her union representatives and/or supervisory staff. There is also the Civil Service Administration, which deals with issues involving those employees. All of that also falls within the job description of the Village Manager. That is why Councilwoman Knudsen also questions the redundancy of having a Human Resources professional as a full-time staff member.

Councilman Pucciarelli thought that the budget process for 2015 was very transparent, and he remembers that budget meeting, and the discussion. He recalled that there was some groundwork laid before that time, and although he can recall no discussion on the matter, he does not believe it was due to a lack of opportunity. There were a lot of times during the budget discussion when it was decided to move on to the next area to be discussed because the budget was very complicated, and there were a lot of items on the agenda to be discussed. Councilman Pucciarelli also recalled that over the past four years, there were many Human Resources issues that came up and were discussed in Closed Session meetings, which he cannot discuss in detail. It seems that a lot of Ms. Sonenfeld time was being spent dealing with individual employee complaints, hearings, and meetings with labor attorneys. Moreover, Councilman Pucciarelli thinks that the Fire Department contract negotiations were handled very well by the part-time Human Resources person at that time. Although Ms. Sonenfeld took the leadership role in the negotiations, all of the groundwork was being done by the part-time Human Resources professional at that time, saving the Village a lot of money and contentious negotiations.

Councilwoman Hauck recalled that Councilwoman Knudsen and Councilman Sedon made the other Councilmembers aware of their reservations regarding hiring a full-time employee for the Human Resources Department; however, the other three Councilmembers supported the idea. Therefore, there was already evidence that the majority of the Councilmembers supported hiring a full-time Human Resources professional. Councilwoman Hauck is not sure that it was necessary to discuss that separately to any further extent, because the majority supported it. The reason the majority supported the issue is that while Ms. Sonenfeld is in charge of management, and will make collateral decisions regarding personnel, all management decisions require background information and due diligence. There are contract negotiation issues, as well as litigation issues and new policies for internal resolutions of small issues within the various departments. Those should be handled by a full-time Human Resources professional. Councilwoman Hauck believes that the position will pay for itself in due course, as was articulated at the February 28^th budget hearing. Councilwoman Hauck pointed out that Councilman Sedon and Councilwoman Knudsen have the right to disagree, but because the majority supports it, it is time to move on.

Councilwoman Knudsen asked who would be in charge of employee benefits administration, and whether that would be a person who is already on staff. Ms. Matthews explained that there is someone in the Finance Department who currently takes care of payroll, and another person who is responsible for employee benefits administration. Currently, they work with Ms. Matthews on an informal basis with respect to employee benefits and payroll questions, as well as questions regarding the Fair Labor Standards Act; contract administration; and other questions of that sort. Ms. Matthews stated that those are the kinds of questions that should be handled in Human Resources, because they are the types of questions that she can answer, and they are not Finance questions. Councilman Pucciarelli noted that the “dotted-line relationship” that Ms. Matthews mentioned is helpful to show the natural alliance between her and the employees in the Finance Department, as well as in other departments, who might report to her. The organizational chart makes that clear.

Mayor Aronsohn reiterated that he does not know of any other organization of a similar size to Ridgewood, either in the public sector or the private sector, which does not have a dedicated Human Resources professional. Everyone agrees that people are the greatest commodity in the Village. It is essential to have someone who is dedicated to doing the job of a Human Resources professional. As far as the process is concerned, Mayor Aronsohn believes it was as transparent and open as it could be. The concept was introduced in February, and because Ms. Sonenfeld is always in Village Hall, anyone who has a question on any issue can ask her. The process lent itself to discussion, and Mayor Aronsohn noted that it is perfectly acceptable for everyone to reach different conclusions.

Mayor Aronsohn also suggested to Ms. Matthews that the new organizational chart be made available to Village personnel, as well as on the Village website.

The Village Council agreed to put this ordinance on the agenda for introduction at the June 10, 2015 Public Meeting.

2.)        Revise Various Salary Ordinances

Ms. Sonenfeld stated that, as with the previous agenda item, a review was conducted of the various salary ordinances, and it was discovered that four salary ordinances had not been revised in the last 4-5 years. Titles that no longer exist were eliminated, and new titles were added. Ms. Sonenfeld worked with Ms. Mailander and Ms. Matthews on this review, and it does not cover everything. However, it does provide for an annual review of the salary ordinances to ensure that all new titles are reflected in the ordinances.

Ms. Mailander pointed out that titles that were not previously used were added, and titles that are no longer used were deleted. The ordinances also reflect salary ranges, which are set by the Village, not by Civil Service. They conform to such regulations as one that requires an employee with a higher title than another employee to be paid a higher salary.

Councilman Sedon asked if the Village Manager’s salary would be revised to reflect the addition of the Human Resources Department. He noted that in the past, personnel matters were under the purview of the Village Manager, but because it is now being given its own department, he wanted to know if the Village Manager’s salary would reflect that outsourcing. Ms. Sonenfeld stated that it is not being outsourced, because Ms. Matthews still reports to her, and she still spends time on personnel issues. Mayor Aronsohn interjected that there is no plan to revise the Village Manager’s salary.

The Village Council agreed to put this ordinance on the agenda for introduction at the June 10, 2015 Public Meeting.

d.         Operations:

1.)        Approve Liquor License Transfer – Oak Street Liquors, LLC to FISH, Ridgewood, LLC

Ms. Sonenfeld stated that this is for approval for the transfer of a liquor license between Oak Street Liquors and FISH restaurant. Police Chief John Ward indicated that all of the background checks have been completed, and the Police Department authorizes this transfer. Ms. Mailander added that in addition to all of the background checks, the fees have been paid; and all advertising has been done. She is currently awaiting receipt of the tax clearance certificate, and the applicant’s attorneys have notified her that they have that. As long as it is received prior to the next Village Council meeting, the resolution can be adopted. Councilman Pucciarelli asked how many liquor licenses are authorized for the Village, and Ms. Mailander responded that there are 17 liquor licenses. There are seven consumption licenses. The Village Council agreed to put this resolution on the agenda for the June 10, 2015 Public Meeting.

2.)        Authorization to Execute Green Communities Grant Application

Ms. Sonenfeld commented that this authorizes the Village Manager to execute the Green Communities Grant application, and will begin the process of completing the Community Forestry Management Plan.

Councilman Sedon noted that this is included in the 2015 budget, and will pay for approximately ¾ of the consultant’s work. It will take approximately one year to complete an inventory with recommendations going forward on how to manage Village trees so they do not become a problem in the future and create safety issues. It will also include recommendations for life care and other similar recommendations. There is also an extra layer of liability protection for Shade Tree Commissioners and volunteers. This application opens the Village to opportunities for more grants to get financial help to take care of tree issues. The Village Council agreed to put this resolution on the agenda for the June 10, 2015 Public Meeting.

4.         REVIEW OF JUNE 10, 2015 AGENDA

Ms. Mailander announced that the ordinances to be introduced include: Amend Chapter 265 Vehicles and Traffic – Valet Loading and Unloading Zones – Chestnut Street and Prospect Street; Bond Ordinance – Pre-Construction Funding for Hudson Street Parking Garage; Amend Chapter 265 – Prohibit U-Turn on Portion of Chestnut Street; Amend Chapter 265 Vehicles and Traffic – Angle Parking; Amend Chapter 265 – Vehicles and Traffic – Taxi Stands and Bus Stops; Amend Chapter 3 – Administration of Government; Amend Various Salary Ordinances.

The scheduled Public Hearings include: Amend Chapter 265 – Vehicles and Traffic – Corella Court – Stop Sign and Parking Restrictions.

Resolutions include: Waive Fourth Of July Vendor Fees; Grant Permission to Fireworks Company for Fireworks Display; Authorize Snowplowing Agreement with Bergen County; Authorize Purchase of Skatewave Equipment from Borough of Fair Lawn; Title 59 Approval – Landscaping Services – Ridgewood Water; Award Contract – Landscaping Services – Ridgewood Water; Award Contract – Large Capacity Chemical Pumps for Sodium Hypochlorite – Ridgewood Water; Award Contract – Remote Telemetry Units – Ridgewood Water; Award Contract – Playground Mulch – Parks And Recreation; Award Contract – Printing Services; Award Contract to Sole Provider – Lab Chemicals – Ridgewood Water; Award Contract under State Contract – Computer Equipment; Award Contract under State Contract – Mobile Camera System for Police Cars; Award Extraordinary Unspecifiable Services Contract – Corrosion Inhibitor – Ridgewood Water; Declare Property Surplus – Desks and Chairs; Approve Liquor License Transfer – Oak Street Liquors, LLC, to FISH Ridgewood, LLC; Appoint Village Attorney; Appoint Village Bond Attorney; Appoint Village Prosecutor and Assistant Village Prosecutor; Appoint Public Defender; Appoint Community Development Representative; Appoint Representatives to Open Space Trust Regional Committee; Appoint Village Councilmembers As Liaisons to Various Boards and Committees; Award Contract – Parts, Supplies, and Service – Solid Waste, Recycling and Street Department Vehicles; Authorization to Execute Green Communities Grant Application.

5.         MANAGER’S REPORT

Ms. Sonenfeld started her report by discussing Bergen LEADS and Teen LEADS, which is a Ridgewood leadership program at Ridgewood High School. Teen LEADS is based on Bergen LEADS, and made a wonderful presentation prior to tonight’s Village Council meeting. Ms. Sonenfeld reminded everyone that part of the budget included staff development investments to be made, and one of those is to fund one person from the organization to participate in Bergen LEADS. Ms. Sonenfeld’s experience with Teen LEADS led her to the position of Village Manager, but it really opens one up to the community and to the County. The program includes monthly seminars during the ten-month program, and teaching the participants about the various aspects of the County, including different approaches. This year, there were 53 applicants for 30 spots in Bergen LEADS. Captain Jacqueline Luthcke was chosen to represent Ridgewood, and Margie Downes went through the process and earned a scholarship, so she will also be attending Bergen LEADS.

Ms. Sonenfeld mentioned that Dylan Hansen, Technology Supervisor, was accepted into the Rutgers Certified Government Chief Information Officer Program. This offers certification for CIOs, and is a very select program.

Regarding parking, Ms. Sonenfeld noted that Parkmobile continues to be used in the parking lots. Last week, there were 90+ transactions on a daily basis, with 150+ on Friday and Saturday. Zones have been created for the CBD, and as a result, they will probably be implemented by the end of June. Ms. Sonenfeld is especially interested in the click and park option for those Ridgewood residents who desired one-day parking permits, and this option is being used by one or two residents per day.

Ms. Sonenfeld is involved in discussions with the Chamber of Commerce regarding a regionalized valet parking service, rather than using individual vendors for the current valet parking system.

Ms. Sonenfeld mentioned the Bergen County Bike and Pedestrian Plan, which was forwarded to the Councilmembers. The plan comprises more than 200 pages it was a study done by an outside consulting firm that identified safety and mobility improvements for walking and bicycling across eight different municipalities, including Ridgewood. It advances a complete streets approach, and a bicycle/walking network throughout the eight municipalities. For example, it suggests pedestrian safety measures at 19 separate locations, and bike lane/shared lane markings on more than 10 Ridgewood streets. Mr. Rutishauser was a participant in the report as a representative from Ridgewood, and Ms. Sonenfeld invited him to attend the June 24^th Work Session meeting to summarize this plan.

The May 29^th Bergen Record discussed a Bergen County-Rutgers planned partnership, which is a partnership aimed at performing data analysis and adding metrics and performance metrics to County government operations. Students from Rutgers who use the program will be part of this partnership. They are considering evaluating road salt, fleet management, delivery of Health and Human Resources services, and other matters. There is no cost for this program. There is also an opportunity for 10 municipalities in the County to participate in this, and Ms. Sonenfeld has indicated that Ridgewood is very eager to do so.

Next, Ms. Sonenfeld addressed the “swatting” incident. Basically, “swatting” is the equivalent of tricking emergency services into dispatching SWAT teams based on a false report of a critical incident. Ms. Sonenfeld reminded everyone that George Washington Middle School was on temporary lockdown Thursday morning after a prank threat/”swatting” incident. The call was received at 10:00 A.M. at the school, claiming that there was a shooter on the roof. The school immediately ordered a lockdown. Ms. Sonenfeld commended the officers of the Ridgewood Police Department for doing a fabulous job, as always, in combination with police personnel from Glen Rock, Midland Park, and Wyckoff. All of the preparedness training that Chief Ward has been doing enabled the situation to be closed down by approximately 10:39 A.M. This was the fifth such incident in northern New Jersey since March 2015. It is estimated that the cost to Ridgewood from a police perspective was approximately $3,800; the costs for the other communities are not known. There were 15 Ridgewood police officers involved, and the Fire Department also was involved. It is still an active investigation.

The Police Department is expecting seven vacancies, as was previously discussed during the budget process, due to retirements. Instead of hiring all new recruits, some of the positions will be filled via inter-governmental transfers. The backgrounds of the nine candidates for transfer were reviewed, and they were also interviewed. The current number of candidates is three. This means that the Police Department will be able to have these officers on patrol faster than before, and it will cost less.

Concerning updating the Village website, Ms. Sonenfeld has been meeting with Dylan Hansen, Mayor Aronsohn, and Councilwoman Hauck. It was decided to hire a website consultant to finish this process. Ms. Sonenfeld and Mr. Hansen are now concluding the process for hiring a Ridgewood firm to work with them in the final stages. During the budget hearings, the fact that there is a line item in Technology to get outside help at times was discussed. Ms. Sonenfeld and Mr. Hansen met with representatives from the firm today to discuss the issues, and the firm will be working over the next couple of weeks on an evaluation of the old website and the new website, with comparisons and contrasts.

Ms. Sonenfeld noted that the Councilmembers needed to have more information about COAH, and she asked Mr. Rogers to explain. Mr. Rogers said he was asked to discuss the most recent decision by the New Jersey Supreme Court with respect to affordable housing in New Jersey. On March 10, 2015, the New Jersey Supreme Court issued an opinion dealing with a series of legal actions that have taken place over the past several years to try and force the Council on Affordable Housing (COAH) to come up with new regulations and guidelines for the construction of affordable housing in the State. Due to some actions taken by Governor Christie’s office, as well as a lack of action taken by the New Jersey State Legislature, COAH has essentially become a defunct organization. The Courts have been waiting for approximately 15 years for COAH to develop rules and regulations dealing with the mechanisms and methodology of determining how many units and how to go about providing a realistic opportunity for affordable housing in each community. The current impact on municipalities has been to put them in a very difficult state of affairs. There are no guidelines from the Legislature or from COAH. The Courts have now taken over this issue, and they will be responsible for mandating the municipalities’ efforts to try and provide the adequate number of affordable housing units. The “adequate number” has become a big issue, because formerly, a municipality would be able to find out its adequate number on affordable housing through the established rules and regulations. However, at this time, only one group has set forth an affordable housing number for each community, and that is the Fair Share Housing Commission, which is a private, non-profit group. So far, their numbers are the only numbers available for the municipalities.

The Courts, through this recent decision, have set up a transitional methodology for gaining compliance for every municipality. The decision was handed down on March 10, 2015, and the Court gave a 90-day window for all municipalities to comprehend the impact this will have on them. There is a 30-day window starting on June 8^th or 9^th, and ending on July 9^th, to allow all municipalities that desire to have the opportunity to file declaratory judgment actions in the Superior Court of each County in order to seek protection from the Court against builders’ remedy lawsuits, which were lawsuits set up by the Courts to provide an incentive for municipalities to adhere to the rules and regulations established regarding providing low-income housing. It gave developers and builders a remedy to challenge a municipality’s efforts to try and meet that obligation. If a builder with a development proposal thought a municipality was not meeting its obligation properly, the builder could sue the municipality, seeking a density higher than what was provided in any local ordinance to help a municipality maintain or provide a realistic opportunity for affordable housing in the community. That situation lasted through round two of the Mount Laurel housing guidelines.

At this point, during round three, when the Fair Housing Act was set up, the Act, through COAH, set up a remedy that was not the same as the builders’ remedy that would administratively take care of it through the remediation process with COAH, and at one point, the Village was engaged in mediation with a developer. The Village was involved in that mediation up to the point where some of the third-round rules were found to be unconstitutional. This decision offers an opportunity to try and seek protection of Village ordinances and development by filing a declaratory judgment to show the Court how Ridgewood has attempted to be a participating municipality, as defined in the decision, and seek at least a five-month window during which time the Village is still free to provide and develop its housing plan. As an alternative, the Village could wait for a challenge by a builder, because if the Village does not go through this process, it will again be subject to builders’ remedies. There are some municipalities that think it is the proper way to go, and in fact, there are a number of towns that have not complied with filing affordable housing plans as part of their Master Plans over the years, and elected to deal with each lawsuit as it came. However, Mr. Rogers pointed out that Ridgewood has always made efforts to provide affordable housing in the municipality. Timely filings have been made for all three rounds of the Mount Laurel decisions, and the Village is faced with this again.

Mr. Rogers and Blais Brancheau, Village Planner, have discussed this issue many times, and they are currently putting together a history of efforts that have been made by the Village with respect to each round of this process to comply with the rules and regulations set at the time. Mr. Rogers hopes to file that declaratory judgment action seeking the protections and the five-month window in a timely manner, before July 9^th. Mr. Rogers invited anyone who has questions about this issue to call or email him at any time. When the declaratory judgment action is prepared, prior to its filing, Mr. Rogers will make sure that everyone has a chance to read it.

In her “Response to Residents” section, Ms. Sonenfeld noted that the next “Meet the Manager” event will be on Monday, June 29^th, from 4:30 P.M.-7:30 P.M. Following up on a resident’s complaint from a prior “Meet the Manager” session about a line of sight issue (bushes are encroaching on a sidewalk at East Glen Avenue and Sterling Avenue), Ms. Sonenfeld stated that she visited the site, and the appropriate warning letter has been sent to the property owner. Another resident mentioned that the entrance to the train station parking lot looks unkempt. The upkeep for that location has been performed by a local landscaper for the past several years, but it had not been done recently. Ms. Sonenfeld contacted the landscaper, who will do the necessary work. There is also a small garden in the island of the parking lot which needed beautification, and that is being done. In addition, the ADA signs for the Village Hall parking lot were ordered some weeks ago, but were sent to the wrong address. They have been located, and will be installed on two-sided poles that are five feet high, on movable bases, once they arrive.

Upcoming events include “Register Your Dog Month” for the entire month of June at the Health Department. On June 4^th, the Kasschau Band Shell begins its free entertainment every Tuesday and Thursday night from June 4-August 6. The schedule is available on the Village website. On June 6^th, Graydon Pool will open for the season from 10:00 A.M.-7:30 P.M. There is also a fishing derby scheduled for June 6^th at Darlington Swim Club from 10:00 A.M.-2:00 P.M. Free fishing poles will be given to children who are in grammar school through age 20. The “Best Day Ever” event will kick off its day with a color fun run on June 6^th. The funds collected from the event are used to create some “Best Days” for sick children and their families. On June 7^th, the “Wiffle for Cancer” fundraiser/event is scheduled at Ridgewood High School from 10:00 A.M.-3:00 P.M. The movie in the park for June 10^th will be “Star Wars,” presented by the Ridgewood Guild. Movies will be shown throughout the summer twice a month, on Wednesdays.

 

 

6.         COUNCIL REPORTS

Planning Board – Councilwoman Knudsen stated that last night, the Planning Board concluded its hearings and voted on the amendments to the Master Plan pertaining to the AH2, B3R, CR, and C-zone districts. The vote was 6-3 to pass the amendments. Different zones had been bifurcated to allow the Planning Board to vote separately on each individual zone, and the split was 6-3 on each of them. The Village now has zones that will allow a density of approximately 30-35 units per acre, where there currently are 12 or 20 units per acre. The Planning Board will adopt its own resolution regarding these changes, and then the issue will come before the Village Council for discussion and passing an ordinance to reflect these changes. The next meeting is scheduled for Tuesday, June 16^th, at Village Hall. The Master Plan re-examination will continue at that time, which will include the open space component, as well as the historic component. Although Councilwoman Knudsen said she did not support these changes, Mayor Aronsohn did, and it came down to a difference of opinion. Councilwoman Knudsen views this as a big change to Ridgewood, and she was not entirely comfortable with the higher density.

Fourth of July Committee – Councilwoman Knudsen mentioned that the Fourth of July Committee will meet on Monday, June 8^th, at 7:30 P.M., at the Ridgewood Firehouse. People are invited to sign up to help with the Fourth of July parade. Parade marshals are still needed, as well as more volunteers. For more information, visit www.ridgewoodjuly4.net.

Civility Roundtable Discussion– Councilman Pucciarelli attended the most recent Civility Roundtable, and in connection with that, one of the participants, Reverend Greg Lisby of Christ Church, left for Worcester, Massachusetts, this week. Councilman Pucciarelli stated that he was given a very good sendoff, and everyone wishes him well.

Ridgewood Arts Council – Councilman Pucciarelli mentioned that the Ridgewood Arts Council (RAC) met last week, and they are now collecting art, as mentioned at previous meetings. Anyone who gives art to the RAC is donating it, not lending it, so the RAC has maximum flexibility in when and where the art will be displayed. So far, there have been many generous offers of art. The RAC is also recruiting trustees for the Ridgewood Arts Foundation, and have already contacted some people in connection with this.

Ridgewood Public Library Board of Trustees– Councilman Pucciarelli attended the most recent meeting of the Public Library Board of Trustees, and as always, the meeting was run well, and their budget is under control. They have some exciting plans to announce regarding the Public Library. There is also some question about the café, which is now temporarily closed, because they are in the process of seeking a new operator for the café. The prior operator’s lease had expired, and was not renewed.

Central Business District Forum – Councilman Pucciarelli mentioned that the sixth Central Business District Forum will be held on Wednesday, June 17^th, in the Sydney V. Stoldt, Jr., Courtroom at Village Hall at 7:30 P.M. The subject will be parking in general, and more specifically, the new Director of the Parking Utility, Bob Rooney, who is also the Chief Financial Officer, will be present. It is hoped that someone from Parkmobile will also be able to attend. Councilman Pucciarelli stated that they would like to get people who are not yet comfortable with using Parkmobile to come to the meeting, and that a tutorial session on downloading and using the app will be presented. There will also be an overview of the various parking zones provided, some of which have changed since the last discussion. There is also an open mic portion of the meeting, and people are invited to share any ideas about the parking garage or anything relating to the CBD.

Civility Roundtable Discussion– Councilwoman Hauck commented that the people who have been coming to the Civility Roundtable meetings have become “regulars,” and 23 people attended the last meeting, representing diverse segments of the community. This was the second meeting in which the focus was on tension within the sports community, and it was mentioned that people need to develop tools to channel anger in a constructive way, not in a personal way. One particular issue that was brought forward was that there is no oversight in the sports community to ensure that people remain civil. The Councilmembers, Village residents, and the Board of Education have a responsibility to oversee and police all of the sports organizations to ensure that they are following their own guidelines regarding civility and sportsmanship. That is a difficult thing, but it seems rational and reasonable to give those who play sports a checklist with guidelines to follow, and it must be submitted once a year with their insurance forms and other necessary paperwork. The paperwork could be kept by the Recreation Department as a reminder that the organization has to be run according to a code of ethics, which must be enforced. The participants also discussed the fact that their job is not to talk about methods, but to discuss in a broader sense what is respect, and how to avoid incivility.

Mayor Aronsohn reiterated comments made by Ms. Sonenfeld regarding the new Village website, which has been a work in progress for some time. Mr. Hansen has been doing a wonderful job on it, and when it is unveiled, people will find it much more user-friendly, with a better search engine, and a lot of information. It will also be much more accessible to users. Mayor Aronsohn suggested that, although there have been people who have looked at the beta version of the new website, all of the Councilmembers should review it and try to use it. He is looking for input and any ideas people might have on how to improve its efficiency.

Regarding the Civility Roundtable, Mayor Aronsohn added that it underscores that Ridgewood residents live in a very smart, thoughtful community. People disagree on certain issues, but they also find a lot of common ground. The discussions are very civil and thoughtful, and Mayor Aronsohn believes they will take Ridgewood where it needs to be on this issue.

With respect to the Planning Board, Mayor Aronsohn commended everyone on the Planning Board for this long process. He particularly commended Charles Nalbantian, Chairman of the Planning Board, who has navigated this process, as well as the Valley Hospital process, very adroitly. Mayor Aronsohn also mentioned Gail Price, Planning Board Attorney, and Ridgewood residents for working together.

Mayor Aronsohn mentioned that someone asked him how many people vote on the Planning Board, and what role do the alternates play. He explained that there are nine regular members of the Planning Board, and there are two alternatives, totaling 11 votes. In addition, Mayor Aronsohn pointed out that three of the votes taken were 9-2; one of them was 8-3; and one was 7-4.

Next, Mayor Aronsohn mentioned the “Best Day Ever”. He mentioned that he would be in the dunk tank again, and that it was possible that Police Chief Ward would also be in the tank, as well as Captain Luthcke and principals and teachers from Ridgewood schools. He encouraged everyone to attend.

Finally, this past Tuesday, Mayor Aronsohn and Chief Ward attended the last meeting before the summer of the interfaith clergy. Mayor Aronsohn praised the faith community in Ridgewood, noting that they get together every month and work together throughout the month on interfaith issues.

7.         COMMENTS FROM THE PUBLIC

Mayor Aronsohn stated they would again have comments from the public and asked anyone wishing to address the Village Council to come forward.

Anne Loving, 342 South Irving Street, asked for clarification that if there is an expense that is more than $17,000, it must be approved by the Councilmembers. Ms. Sonenfeld explained that the issue is that, because the Village does not have a Qualified Purchasing Agent (QPA), which many other municipalities have, the Village Council must approve any contract with a single vendor above $17,500. If the Village had a QPA, that limit would increase to approximately $34,000.

Ms. Loving asked if, when a new position is created for which the salary will be six figures, a vote must also be taken. Ms. Sonenfeld pointed out that a vote was taken on the new position, when the budget was approved. Ms. Loving asked if it is not necessary for that issue to be discussed at a Public Hearing. Ms. Sonenfeld responded that any hiring and firing decisions that are made now, which were listed in the approved budget, do not have to be further approved by the Village Council. However, if a new position is being created that is not in the budget, the Village Council must authorize it.

Next, Ms. Loving asked for clarification that the responsibility for Human Resources was formerly managed by the Village Manager, but it was apparently an overwhelming amount of work and had to be put in a new position. Ms. Sonenfeld answered Human Resources fell under the purview of every Director of every Department, but if a problem had to be elevated, it was elevated to the Village Manager. She reiterated that the ultimate responsibility for Human Resources falls to the Village Manager. The new position is a senior resource to leverage the staff that is available, and to work with the various supervisors in making decisions that are important to the community. For example, in the past, too many decisions were made to promote people simply because they had been in a certain position for a number of years. Some of those positions should be opened up to external talent. Moreover, there is no succession plan in the Village, so a leadership succession plan will be developed. These and other things need to get done in order to leverage the organization in a positive way. As Mayor Aronsohn stated earlier, other municipalities of similar size have Human Resources Departments, and many have several staff members dealing with human resource matters. Ms. Sonenfeld also pointed out that in the past, there was no segregation of Human Resources duties. If people felt they could not come to the Village Manager with workplace problems, there was no one else to turn to. This helps to keep checks and balances within the organization. Ms. Sonenfeld pointed out that all of this is on the public record, with a two-page proposal regarding the Human Resources Department. She will make sure that it is on the Village website for people to read.

Ms. Loving commented that the word “outsourcing” was used, which was later refuted. She also pointed out that “being responsible” is not the same as doing the job; and being responsible for someone who is doing the job is not the same as doing the job. In addition, Ms. Loving said that when an elected official asks a question in a calm and reasonable way, it is not civil to reprimand that person for asking the question. Ms. Loving appreciated Councilman Sedon’s question, because she was wondering the same thing. Ms. Sonenfeld responded by saying that, as was mentioned in one of the local newspapers, Councilman Sedon said he voted against the budget because he felt he was misled. Ms. Sonenfeld believes that is not civil, and does not pose a question in an appropriate manner.

Councilman Sedon stated for the record that he still feels misled. Mr. Rogers pointed out that he thought Ms. Loving was referring to the comment made by Councilman Sedon regarding the Village Manager’s salary adjustment, which Ms. Loving said she was. Mr. Rogers noted that Ms. Sonenfeld seemed to be referring to the comment made in the newspaper last month by Councilman Sedon, and she was responding to that. Ms. Loving said she was referring to the statements about Ms. Sonenfeld’s salary, which Ms. Loving said sounded reasonable, because somehow the salary has increased by at least $100,000, and a position has been added. Ms. Loving thought the question was reasonable and asked in a fair manner, and she felt that Councilman Sedon was reprimanded for asking it.

Boyd Loving, 342 South Irving Street, commented that currently, he is neither for nor against a parking garage. However, he stated that he does not want the public to be misinformed; not given enough information; or be misled when it comes to the projected cost for this facility. Mr. Loving recalled that he lived in the Village when Village Hall was planned, and the public was told that it would cost approximately $4.5 million. Mr. Loving said he does not know what the actual cost of the building was, because when the cost increased to $11 million, no information was given after that point. That was the last major expense incurred by the taxpayers, and Mr. Loving hopes that this time, when it comes to spending approximately $10 million or more, the public is given accurate figures.

Mr. Loving also pointed out that, in addition to the cost of the building, the taxpayers need to be informed in the referendum what the interest costs will be on the building. That will enable the taxpayers to see the whole picture, as opposed to only being informed about construction costs. He noted that none of the present Councilmembers were serving on the Village Council at that time, and at least two of them did not even live in Ridgewood at that time. Mr. Loving urged the Councilmembers as they move forward with this proposed referendum and the costs of the project to remember that the public be kept informed about actual costs, not guesswork.

Next, Mr. Loving recalled a comment made this evening to the effect that once the Village Council majority has decided, no further discussion is required. He noted that that was the second time he heard such a comment. Previously, it was uttered in a discussion about proposed sidewalks on Clinton Avenue. As Mr. Loving recalled, the comment was put in the form of a question like “Didn’t we vote on this already?” He pointed out that the Councilmembers have always given the impression that if something does not work, it can be tried again. Mr. Loving wanted to know how changes could be made in the future if no one asks questions about an issue, whether it has already been decided by the majority or not. Mr. Loving believes that just because the majority has decided, that does not mean the discussion must stop.

Councilwoman Hauck responded that she thinks there is a difference between waiting to see if something works, and perhaps re-doing it if necessary, and posing the same question three or four times in quick succession, which does not give democracy a chance. Once a question has been put to a vote, Councilwoman Hauck believes that everyone has a duty to see it through until it can be ascertained that it does not work, and then the issue can be discussed again, and the necessary steps can be taken to fix it. She emphasized that it is necessary to allow enough time to see if something works before recalling the question. Mr. Loving noted that, as has been seen on Clinton Avenue, a number of questions have arisen about that issue, and it was revisited. Therefore, Mr. Loving believes that to suggest that once something has been decided, no further discussion is needed, is inappropriate.

Louis Lembo, 721 Albert Place, stated that on Sunday, he returned from Wyckoff to his home, and it had rained quite heavily that day. Mr. Lembo pointed out that he lives at the very end of Albert Place, and there are no storm sewers on his street. Moreover, the road has been repaved infrequently over the years, and there is very little curbing left. The sidewalk in front of Mr. Lembo’s house, as well as the sidewalks in front of his neighbors’ houses, were covered with their mulch. Mr. Lembo thought at first that the river was high, but when he walked down there, he noticed that the pipe was clogged. He was under the impression that the pipe was supposed to be checked periodically by the Village to ensure that the pipe remains clear. Mr. Lembo mentioned that his street is approximately 800-1,000 feet from South Pleasant Avenue, and there is approximately a 20% grade, so that all the water rushes down his street to the Ho-Ho-Kus Brook. When the pipe gets clogged, it affects his street, especially the houses at the end closest to the brook. Mr. Lembo called the Village on Monday to get the pipe cleared, and it was cleared just enough to allow water to flow through. The mud is now nearly as high as the pipe, and Mr. Lembo thinks something more permanent must be done. At the very least, he urged the Village to keep an eye on the pipe to keep it clear. Ms. Sonenfeld stated that someone would look into it.

Paul Vagianos, 280 Rivera Court, noticed that the bond ordinance for the proposed Hudson Street parking garage was being discussed tonight, and he is aware that there is some support for the ordinance among the Councilmembers. Mr. Vagianos stated that on a personal level, he is very supportive of it, and the Chamber of Commerce is also very supportive of it. Building this garage is perhaps the most critical piece of infrastructure that the Village has embarked upon in the past 20 years, according to Mr. Vagianos. He can hear people talking about it at least 5-6 times per day, including residents, non-residents, customers, and former customers, who believe that if the parking problem is not fixed, Ridgewood will be in a very good situation. Mr. Vagianos commended the Councilmembers for embarking on this project, and he has worked with several Mayors and Village Managers, as well as two Village Attorneys and Ms. Mailander, over the years. Today was the first time he saw a Village Council that has the fortitude to take on this project. Mr. Vagianos also agreed with Mr. Loving that this is a huge project, perhaps even the biggest project the Village has undertaken in decades, if ever. It is imperative to ensure that the same kind of issue involving cost overruns that occurred with the building of Village Hall does not occur with the parking garage, because they are unacceptable. Mr. Vagianos believes it should be done well, and it should be done quickly. In addition, Mr. Vagianos stated that he heard it was to be put on a referendum, and he asked if that was true. Mayor Aronsohn answered that he proposed the idea tonight, and after discussion with the parking steering committee on Friday, it might be discussed again next week. He explained that he would like to put a non-binding referendum on the ballot in November to allow the public to give their input on this issue. Mayor Aronsohn commented that he has spoken to John Hogan, Bergen County Clerk, as well as the Deputy County Clerk and the Bergen League of Municipalities about this. The deadline to get the question on the referendum is August 14, 2015, so there is a lot of work ahead to get this ready to go. Mayor Aronsohn also explained that this non-binding referendum, with the proposed design of the garage, would be perfectly timed, because it would conceivably allow some kind of design in place as soon as October 1^st, to help inform any public discussions on the matter.

Councilman Pucciarelli believes that there was consensus that the $500,000 is necessary in doing a project of this type, because there is an expertise that must be brought to bear, and it is necessary to incur the soft costs needed to do that properly. The engineering and architectural studies can be done by experts in those fields, and should not be done in-house. Once the plan is produced, the public will know exactly what they will be paying for, with regard to the proposed parking garage. Councilman Pucciarelli said he is not very concerned about cost overruns due to the fact that the Village will be incurring the expenses necessary to get it right, by passing the bond ordinance.

Mr. Vagianos agrees that going forward, this is a great plan. A non-binding referendum will help give guidance to the Councilmembers regarding how the residents feel about this, while at the same time giving the Councilmembers the flexibility to do what they feel is best. He reiterated that he thinks that this is the right way to go.

There were no other comments from the public at this time, and Mayor Aronsohn closed the time for public comments.

8.         RESOLUTION TO GO INTO CLOSED SESSION

The following resolution, numbered 15-151, to go into Closed Session, was read in full by the Village Clerk, as follows:

 

 

9.         ADJOURNMENT

There being no further business to come before the Village Council, on a motion by Councilwoman Knudsen, seconded by Councilman Pucciarelli, and carried unanimously by voice vote, the meeting was adjourned at 9:50 P.M.

                                                                                               

                                                                               ________________________________

                                                                                                  Paul S. Aronsohn

                                                                                                          Mayor

_________________________________

            Heather A. Mailander

               Village Clerk