Village Council Public Work Session Minutes 20150107
A REGULAR WORK SESSION OF THE VILLAGE COUNCIL OF THE VILLAGEOF RIDGEWOOD HELD IN THE SYDNEY V. STOLDT, JR., COURTROOM OF THE RIDGEWOOD VILLAGE HALL, 131 NORTH MAPLE AVENUE, RIDGEWOOD, NEW JERSEY, ON WEDNESDAY, JANUARY 7, 2015 AT 7:30 P.M.
1. CALL TO ORDER – OPEN PUBLIC MEETINGS ACT – ROLL CALL – FLAG SALUTE – MOMENT OF SILENCE
Mayor Aronsohn called the meeting to order at 7:30 P.M., and read the Statement of Compliance with the Open Public Meetings Act. At roll call, the following were present: Councilmembers Hauck, Knudsen, Pucciarelli, Sedon, and Mayor Aronsohn. Also present were Roberta Sonenfeld, Village Manager; Heather Mailander, Village Clerk; and Matthew Rogers, Village Attorney.
Mayor Aronsohn led those in attendance in the Pledge of Allegiance to the flag and asked for a moment of silence in honor of the American men and women serving in our Armed Forces, as well as those serving as first responders.
Councilman Sedon took this opportunity to address an article that appeared in the Bergen Record this past weekend concerning email replies sent to Ms. Kehoe regarding the bear hunt in New Jersey. Although he supports the bear hunt and is an avid outdoorsman and hunter, Councilman Sedon apologized to Ms. Kehoe and any other residents who may be offended by his response to the email. In a democracy, everyone has different opinions on particular issues, and as an elected official and a citizen, it is incumbent on Councilman Sedon to listen to opinions and ideas that may differ from his own. He apologized again to Ms. Kehoe for his reply, which was insensitive to her belief and opinion. Although the Village Council has no authority over the issue, Councilman Sedon believes the bear hunt is an effective way to deal with a growing number of human/bear conflicts that may pose a risk to people, as was evident a few months ago with the bear incident that occurred in Ringwood, and the more frequent bear sightings in the area. Councilman Sedon said he always has the safety and well-being of Ridgewood residents, especially children and seniors, first, and always works his hardest to address the important issues that face the community and all of its residents. Councilman Sedon commented that he is proud to serve on the Village Council, and he looks forward to continuing to tackle the issues that affect the lives of everyone.
2. COMMENTS FROM THE PUBLIC
Mayor Aronsohn asked if anyone from the public wished to speak regarding any of the agenda items.
Kathy Johnson, from West Milford, New Jersey, who works in Ridgewood as a hairdresser, stated that her parking fees have doubled with the adoption of the new parking ordinances. Previously, it cost Ms. Johnson approximately $36 to park in Ridgewood, and that amount has more than doubled. This has also affected her co-workers, some of whom work only one day a week. They park in the parking lot on Cottage Place, which used to be 12-hour parking, and has now been reduced to three-hour parking. Customers who come into her shop must now leave to feed the meters, even though it is against the law. This is a financial burden for Ms. Johnson, because it now costs her $80 per month for parking. She pointed out that the cost of parking in the Borough of Glen Rock is only $30 per year for those who work there. Ms. Johnson said she cannot understand why the Ridgewood parking rates must be so high. Mayor Aronsohn responded that the Village Council worked closely with the Chamber of Commerce to develop the new parking policy. He added that the Chamber of Commerce will be holding a forum on January 26th at Roots Steakhouse at 6:00 P.M., giving business owners and employees in the CBD a chance to share their thoughts about the new parking policy in Ridgewood. Mayor Aronsohn and Ms. Sonenfeld will also be attending the forum. Ms. Sonenfeld invited Ms. Johnson to come to the forum, and she commented that the Village administration is listening to what people have to say, and they want to get input from as many people as possible. In addition, Ms. Sonenfeld noted that the parking policy is a work in progress, and the point has always been to try to optimize parking for everyone, including employees who work in Ridgewood, commuters, and visitors to the CBD.
Councilwoman Hauck pointed out that, as any resident can learn from reading the various parking studies done over the past years, there are approximately 975 parking meters in Ridgewood, which means that there are at least 975 shoppers, commuters, residents, and vendors looking for parking spaces at any given time. There was a significant shortage of spaces, and the new policy was developed to try to give everyone a chance to get a parking space, as needed, in Ridgewood. Ms. Sonenfeld noted that employees can share the parking passes, and some businesses have purchased or subsidized the passes for their employees.
Betty Wiest, 245 North Walnut Street, stated that some months ago, the Village participated in a used shoe campaign, and Mayor Aronsohn gave considerable support to the project. The campaign started in mid-September, and continued through the end of October 2014. During that time, 13,032 pairs of shoes were collected, many of which were taken to the Recycling Center, which was one of the spots designated for dropping off the shoes. Many of the churches also participated in the project, as well as Ridgewood schools, some of the banks, the New York Sports Club, and the YMCA. Boxes were placed throughout Ridgewood, and the response was overwhelmingly positive. The organization handling this event is called “Soles for Souls,” which is based in Tennessee. They sent a certificate to the Village expressing appreciation for its participation, which Ms. Wiest presented to the Village Council. In addition, the Ridgewood Rotary Club also spearheaded the shoe drive. Ms. Wiest left some pictures that will be appearing on the Rotary Club website with the Councilmembers.
Alexis Demetropolis, 785 Washington Avenue, Washington Township, New Jersey, said she could understand the idea behind the new parking policy. However, she wanted to express the reality of the new policy from the perspective of someone who works in Ridgewood. Since the new policy was implemented, it has been very miserable for people who work in Ridgewood. Employees who work eight hours start their shifts by parking their cars in metered spaces, and they must stop what they are doing while they are on the clock and go outside twice a day during their shifts to move their cars to different spots. This has created a situation in which business owners must decide between leaving customers unattended because they cannot hire more staff to accommodate the new parking policy, or allowing employees to move their cars to avoid getting parking tickets. In addition, employees who are coming in for an afternoon shift and those who are leaving their morning shifts must do so at the same time, creating a shortage of employees available to work, in order to use the parking spaces vacated by the employees who are leaving their shifts. The way the shifts are currently scheduled do not allow for sharing the parking passes. Managers are prohibited by law from leaving their stores, so they must also choose between getting a ticket or leaving the store unattended. Ms. Demetropolis asked why her company was not given the opportunity to give input on this matter, as was reported in the newspaper. Ms. Sonenfeld explained that there were multiple votes taken by the Village Council, and various ordinances and resolutions were adopted to address all the different aspects of the parking policy.
Paul Vagianos, 280 Rivera Court, and President of the Chamber of Commerce, addressed some of the concerns expressed by members of the public. Mayor Aronsohn explained that employees who work in the CBD expressed frustration and concerns over the perceived doubling of parking costs; the need to have a parking permit, or being forced to either feed the meters or move their cars in three-hour intervals; and the fact that there was some kind of discussion or vote on this issue by the Chamber of Commerce without any knowledge or participation by one of the members of the Chamber of Commerce. Councilman Pucciarelli added that one of the complaints was that the parking permits do not work for employees in the CBD because of the way the employees’ shifts overlap.
Mr. Vagianos stated that the reason the Village Council, Village Manager, and the Chamber of Commerce worked together on this project was because prior to the changes in the parking policy, every parking space in every municipal parking lot in Ridgewood was occupied by approximately 9:00 A.M. on the weekdays, with the exception of the lot on Cottage Place. Furthermore, the cars were parking in those spaces all day, which meant that every municipal lot was useless to shoppers, diners, and other people who came to the CBD for various purposes. The problem was that between the commuters and employees who use the 12-hour parking spaces, they were coming into Ridgewood and taking up all the parking spaces before the customers had a chance to use them. Therefore, the Chamber of Commerce worked with the Village Council and Village Manager to try to open up parking spaces for shoppers, diners, and other people who came to the CBD for various purposes. However, everyone agreed that parking had to be found for employees in the CBD to use. That is why the Village Council entered into an agreement with the owner of the Ken Smith site, and they were able to negotiate a charge at $80 per month for each employee who wished to park at that location. At the same time, the Village Council decided that $.25 per hour, which was the amount charged at parking meters at that time, was not sufficient. It was decided to raise the parking meter rate to $.50 per hour. Using that formula, the Village Council was able to figure that employees in the CBD would pay approximately $80 per month if they were allowed to park in the municipal lots at $.50 per hour. Mr. Vagianos admitted that the system is not perfect, but the problem is that Ridgewood simply does not have enough parking spaces. Therefore, parking must be prioritized to meet the different needs of the different groups: employees, shoppers, and commuters. In fact, there was a big discussion about ensuring that there was a place for customers, while at the same time ensuring that there was also a place for employees in the parking policy. Until more parking spaces can be created, Mr. Vagianos commented that the problem will not be resolved to everyone’s satisfaction.
Mayor Aronsohn interjected that one of the things the Village Council is hoping to do is to build one or two parking garages to increase parking capacity in Ridgewood. He pointed out that Mr. Vagianos will be hosting a meeting on January 26th at Roots Steakhouse, as previously mentioned, which will be a good opportunity to share information. In addition, as Ms. Sonenfeld previously noted, the parking situation is a work in progress, and can be modified as necessary.
Bonita Shimpfky and Catherine Gray, who are Ridgewood residents, said they came to the meeting on behalf of many of the concerned citizens of the community regarding the recent public notice issued by Ridgewood Water about the high lead content. Ms. Shimpfky stated that she thought there would be a presentation about that at this meeting, which is why the citizens were in attendance tonight. They want to understand the specifics of the situation, because the notice that was provided to the community had insufficient information. Some of the citizens attended the Board of Education meeting this past Monday, which was not very helpful. They hope to get more information at the presentation tonight, and have a discussion about what progress has been made since the 2013 mandate to develop a program to address the issue of lead content in the water.
Ms. Gray stated that she is a concerned parent of three young children who attend Ridgewood schools whose health is at stake. Ridgewood is a town with over 25,000 residents. According to the 2010 United States Census, there are 8,456 households, of which 45.5% had children under the age of 18. The population of Ridgewood seems to be at risk for lead exposure. The recent Ridgewood Water report conveyed this information to the community, causing a lot of concern among residents, which is why they came to this meeting to get some answers. According to the United States Environmental Protection Agency (EPA), lead in drinking water causes adverse health effects. Babies, pregnant women, and children are the most affected by lead in drinking water, which can cause delays in physical and mental development; deficits in attention span; and learning disabilities. Adults who drink tainted water over many years can develop kidney problems and high blood pressure. Ms. Gray wanted to know why, with the high taxes paid in Ridgewood, do the residents have to worry about their health and the health of their children. She also asked why so many households are spending extra money to find alternative water solutions which are deemed necessary for the health of everyone.
On Monday, Ms. Gray spoke to Dave Scheibner, Business Manager of Ridgewood Water, who disclosed that the New Jersey Department of Environmental Protection (NJDEP) rejected their first application to the Corrosion Inhibitor Program. Ridgewood Water and the Village Council need to ensure the health of Ridgewood residents and install the system in a timely manner, especially when the residents are funding the treatment. Mr. Scheibner also informed Ms. Gray that the DEP only tests high-risk locations of lead service lines and the public schools in Ridgewood did not fall within this category. He said that the schools do, in fact, have brass faucets, which contaminate the water with lead, and is the reason why Ridgewood Water instructed schools to flush all water fountains. Ms. Gray asked if the Corrosion Inhibitor Program will aid in the filtration of lead because of the concern with the school water.
In Finally, Ms. Gray noted that she understands that she cannot protect her children from every unhealthy element, but it is her job to take protective measures and ask serious questions about matters that create concern. Mayor Aronsohn responded that the Ridgewood Water presentation would begin in a little while, and if those questions are not answered, Ms. Gray and Ms. Shimpfky could speak to either Mr. Scheibner or Frank Moritz, Director of Ridgewood Water. Ms. Shimpfky asked if there would be a question-and-answer session after the presentation, and Mayor Aronsohn answered that no such opportunity is scheduled, but the Councilmembers would be asking some questions, and Mr. Moritz and Mr. Scheibner would be available to speak to residents after the presentation. Ms. Sonenfeld added that there is also another opportunity for public comments at the end of this meeting.
There were no other comments from the public at this time, and Mayor Aronsohn closed the time for public comment.
3. PRESENTATIONS
a. Report of Central Business District Forums
Councilman Pucciarelli noted that there were four forums held to discuss the Central Business District, the last of which was in November 2014. The next one is scheduled for February 18, 2015. Some of the people who helped in the organization of, and participation in, the forums asked if they could make an interim presentation to the Village Council to report what has been discussed so far. Councilman Pucciarelli invited Brian Abdou, Amy Bourque, Paul Vagianos, and Kathryn Komsa, who were very helpful throughout the process. In fact, Ms. Bourque actually came up with the concept of holding the forums to discuss issues affecting the CBD, and Mr. Abdou took copious notes at each forum.
Mr. Abdou gave an overview of the discussions at the various forums. He explained that there were several different meetings, held at different locations, which he considered a very important factor. The meetings also had different themes in order to bring in people with various interests and perspectives. Mr. Abdou thinks they should continue holding the meetings at different venues, as well as having different subjects discussed at the meetings, to move the process forward. Attendance at the meetings was on the low side, with approximately 10-30 people at each meeting. The settings were informal, enabling more relaxed and respectful conversations.
As far as the subjects of the discussions were concerned, parking was the issue generating the most concern. It dominated the conversation at virtually every meeting, with the exception of the meeting that was specifically about the arts, in which parking only dominated about half of the conversation. The second most-discussed topic was the Master Plan. Many people discuss it at the forums, and expressed the view that things should be looked at holistically, and any future decisions made by the Planning Board and the Village Council should not be made in a vacuum. The multi-unit family housing issue that is currently before the Planning Board was the third most-discussed topic, and Mr. Abdou believes that most of the comments about the Master Plan were related to that. Some of the other subjects discussed were the issue of over-55 housing, which Mr. Abdou believes was also related to the housing issue currently being considered by the Planning Board; the establishment of an Arts Center, probably because one of the venues was specifically related to the impressive amount of arts that are available in Ridgewood; a jitney, which was discussed as an adjunct to the discussion about off-site parking for the CBD employees; valet parking; the possibility of opening a boutique hotel in Ridgewood, which some people feel might solve some issues and create tax revenues for the Village; ensuring that trees play a large part in whatever changes are made to the CBD; Blue Laws, and the possibility of undergoing a process by which the Blue Laws could be eliminated in Ridgewood; closing East Ridgewood Avenue once a month to create a pedestrian mall during warmer weather; adopting some type of regulation to ensure that storefronts would be presentable; and the possibility of creating a map of the CBD, similar to those available at shopping malls.
Paul Vagianos, 280 Rivera Court, presented the report on parking. He summarized his report by saying that people feel that there is not enough parking available in Ridgewood. They want more parking, and they want it now. An interesting fact that was mentioned by many people was that they do not use the Ridgewood Post Office, but they prefer to go to Ho-Ho-Kus or Midland Park instead due to the parking problem in that area. Mr. Vagianos believes that is a great illustration of the larger problem related to parking. Mr. Vagianos said he has been observing activities in the CBD for more than 20 years, and 10-12 years ago, many Ridgewood residents did not want parking garages, because they believed it would turn the “Village” of Ridgewood into the “City” of Ridgewood. They were not ready for a parking garage at that time, but they are ready now. There is currently overwhelming support for a parking garage. There is also overwhelming support throughout the Village Council and other Village management. Other ideas have been presented, including a proposal by Councilman Pucciarelli to tear down the current Municipal Garage on Chestnut Street and turn it into a municipal parking lot for commuters, while executing a Shared Services Agreement with the County to use the County Municipal Garage. If the Municipal Garage is turned into a parking lot, a stairway could be added leading to the tracks, as well as a covered walkway covering approximately two blocks to the station. Mr. Vagianos believes that there are many things that can be done, and the majority of Ridgewood residents are ready to do them at this time.
Amy Bourque discussed the concerns about the Master Plan that were brought up at the forums. The Master Plan is due to be re-examined in 2016, and Ms. Bourque believes it would be more beneficial to do a comprehensive study of the Master Plan, instead of a simple re-evaluation. This is being done by many other towns in Bergen County, as well as in other counties, which have created comprehensive plans setting up a clear vision moving forward by identifying shared values and goals for the community. She suggested that a broader base of the public could be engaged at these forums, in preparation for the re-evaluation or the comprehensive study of the Master Plan. In addition, perhaps members of the public could be sought out, including going through the churches, synagogues, and schools to reach out and get some new faces to attend the CBD meetings to obtain more input. Many of the same people were attending the meetings, and it would be helpful to get others’ perspectives on the situation. In addition, Ms. Bourque suggested that community-wide projects, such as a community arts project, could be organized, in which members of the community can demonstrate the things they love about their community. Those types of activities are designed to get more people to come and present their views and participate in the community. Ms. Bourque believes it is time for a comprehensive Master Plan, and perhaps these topics could be revisited in the meetings going forward. It might also be possible for all of the Councilmembers to attend the forums as long as public notice is given.
Kathryn Komsa said that, although the content of discussions was very important, she wanted to talk about the process. Overall, the meetings were very open, with free-flowing conversation. They were thematic but not overly structured, and gave a sense of transparency about everything that is happening. It also gave Ms. Kumser a good opportunity to meet other community members and people who are very active in the community, like members of the Chamber of Commerce and the Ridgewood Guild. Simply holding the meetings sent a message about the kind of community Ridgewood is, and the kind of community Ridgewood wants to be, and how its residents want to keep dialogue flowing. This is very important, especially given the fact that this is a critical time in Ridgewood, with many changes being proposed, and the many directions in which Ridgewood could go. That is why it is important to have these types of conversations with people who have the ability to influence change. Ms. Kumser believes it is important that something should come out of the discussions, since the forums were held under the auspices of the Village Council. She also suggested that a way should be found to communicate that these types of conversations were occurring; some of the themes that came out of the conversations; and what is being done in response to those conversations. Ms. Kumser is very happy to know that Councilman Pucciarelli intends to continue holding the forums. She recommended that there should be more obvious or aggressive communication to Ridgewood residents about the CBD forums.
Mayor Aronsohn thanked all of the speakers for their input, noting that, as Ms. Kumser stated, it is not just the substance that is important, but the process itself. He also agreed with Ms. Bourque recommendation to go out to the community, instead of expecting the community members to come in. That was one of the reasons for holding a forum at the Ridgecrest Senior Center, so that input could be garnered from senior citizens. Mayor Aronsohn said it has been often stated that the Councilmembers are only as good as the conversations they have with their constituents, and the more input received from the community, the better it is for the community. Holding forums like these informs the Councilmembers’ thinking, whether it is about parking, the Master Plan, or any other issue facing Ridgewood. Mayor Aronsohn thanked Councilman Pucciarelli, Mr. Vagianos, Mr. Abdou, Ms. Bourque, and Ms. Kumser for their participation in this process.
Councilman Pucciarelli also thanked the four speakers for their input, adding that this was a joint effort, and included many other people who also participated. The next forum is scheduled for February 18, 2015, and was supposed to be in the Sydney V. Stoldt, Jr., Courtroom in Village Hall, but in light of these comments, Councilman Pucciarelli thinks it might be a better idea to hold it in another venue. He said that the discussions would continue.
b. Report of Central Business District Wayfinding Signs
Paul Vagianos noted that this is a program that was started approximately two years ago in order to put signs on street corners in the CBD. They are classic, heavy-cast metal signs to indicate what shops are on the side streets along East Ridgewood Avenue, giving exposure to those businesses. Tom Hillmann was instrumental in putting this program together and getting it implemented. The program started slowly. Joan Groome, Executive Director of the Chamber of Commerce, started it on Oak Street. That location was chosen because there was already a post in place that could be used. Ms. Groome spoke to the business owners several times before enough of them agreed to hang a sign for their business on the corner. The business owners were very pleased with the results. They love the way the signs look, and they have commented on the number of people who have come into their shops after seeing the signs. Next, Ms. Groome went to the businesses along Chestnut Street, where she found it easier to get their agreements, because the business owners had seen the results from the signs at Oak Street. Mr. Vagianos accompanied Ms. Groome to the businesses on North Broad Street, and Mr. Vagianos reported that getting their agreement was “a piece of cake”. In fact, the owners are very eager to get their signs put up. Mr. Vagianos also took a walk along South Broad Street, and within approximately 20 minutes, he had sold nearly a dozen signs to the business owners, who wanted the signs put up immediately. Everyone seems to be very pleased with the results, and Mr. Vagianos now gets requests from the business owners on every side street off East Ridgewood Avenue. Mr. Vagianos and others feel that the signs make the CBD and Ridgewood feel more like a “village,” and the design of the signs matches the design of the clock in the center of town, fitting in with the character of the CBD. Moreover, the signs provide a service to shoppers, diners, and shop owners. Mr. Vagianos hopes to expand the program, although there are some questions regarding the installation of posts to hold the signs, which he said he would be happy to discuss.
Mayor Aronsohn thanked Mr. Vagianos for his presentation, and for taking the initiative in this matter. The signs look wonderful, but Mayor Aronsohn pointed out that an issue has been created regarding the installation of new poles, and the costs and other concerns associated with that. Mayor Aronsohn said it was his understanding that when the program began, there was an existing pole, and the Village would be responsible for the labor costs of putting up the signs, and the Chamber of Commerce would pay for the materials and other costs. With respect to additional signs and new poles to be installed, Mayor Aronsohn does not recall that any decisions were made on that subject. He recalled some concerns about aesthetics, and how it would look if new poles were installed on some of the street corners, as well as how the corners might become crowded. There are also some issues regarding public safety, including the inhibition of pedestrians’ visibility, and the possibility that people may bump their heads on the signs. Mayor Aronsohn thought that everyone would wait to see how the first set of signs was received before making any further arrangements. Mr. Vagianos explained that this was to be a pilot program, starting on Oak Street and moving over to Chestnut and North Broad Streets. The fact is that the signs are rather expensive, and it was not known how they would be received. It was believed that the program probably would expand, as is happening now.
As far as the installation of the posts is concerned, Mr. Vagianos said he remembered it clearly, because he and Mr. Hillmann brought the proposal to the previous Village Manager. At that time, Mr. Vagianos and Mr. Hillmann proposed that it should be a public/private partnership. The Chamber of Commerce would administer the program, sell the signs, purchase the materials for the signs and posts, and the Village agreed to install the posts at the Village’s expense. That is exactly what happened. Mr. Hillmann was President of the Chamber of Commerce at that time. Ms. Groome found an article from the Bergen Record about the discussion. In addition, Mr. Vagianos sent a memo explaining these terms, because he thought everything was unclear at that time. The article specifically mentions that the Chamber of Commerce would purchase the signposts and shingles, and the Village would be responsible for installation. Ms. Sonenfeld agreed that she saw the article that came from the Bergen Record, and it was based on discussion at that time. However, there was never any resolution or any official action taken by the Village Council to support it. She noted that the poles cost approximately $2,200, and the cost for the footings is approximately $1,500, which would have to be contracted out.
Mayor Aronsohn stated that the consensus among the Councilmembers seems to be that they like the look of the existing signage, but they hoped that some kind of plan could be formulated by the Chamber of Commerce regarding where the signs will be installed, and what the associated costs will be. That would help the Councilmembers when they have to make the decision regarding whether they should move forward with this proposal.
Councilman Sedon asked if the light posts to be installed would be working light posts. Mr. Vagianos said they would not, but they would be similar to the ones installed as part of the Garber Square project. In fact, it was hoped that the contractor who installed the posts at Garber Square could install the posts on Chestnut and North Broad Streets, but that did not work out. Councilman Sedon noted that if they were working light posts, that could possibly enhance public safety at night by adding additional illumination to the area. Mr. Vagianos pointed out that the signs at Oak Street were installed on an existing light post, and the plan going forward is to try to use any existing light posts whenever possible to avoid additional expense. If there is no existing light post in the right location, a new post will have to be installed. If the best place to put signs happens to be where there is currently a street sign post, the Village would have to remove the existing street sign post and install one of the new posts with the street signs on top of the business signs. Mr. Vagianos said that the Chamber of Commerce hopes to move forward with the installation of signposts on every corner, even for streets that only have a few businesses, such as Prospect Street. However, they will proceed one street at a time, and placement of the posts will be left to Mr. Rutishauser, Village Engineer, to decide.
Ms. Sonenfeld said she recalled that at one time, Jovan Mehandzic of the Engineering Department walked around the CBD to try to plan the locations of the signposts. Mr. Vagianos stated that it actually happened twice, once when Mr. Hillmann and Mr. Rutishauser walked through the area, and again more recently when Peter Affuso from the Engineering Department accompanied Mr. Vagianos through that area to determine potential spots for posts on every corner, or where existing posts could be used. Ms. Sonenfeld suggested that the next step should be going back to formalize that plan, and ask the Engineering Department to work with Mr. Vagianos on that project. After that, the rest of the details, such as whether existing poles should be used or new poles purchased; how many signs are needed; and the total cost should be determined. At that time, there could be another discussion about who will pay for all of it and a final plan could be created.
Councilwoman Knudsen said she loves the wayfinding signs, because she thinks they add a lot of charm to the street corners, as well as being very useful. She also agrees that it is essential to formulate a specific plan for what needs to be done and how much everything will cost. In this way, everyone will have a better idea of what is necessary to get it done as quickly as possible.
Councilman Pucciarelli said he endorses the plan completely, and he does not see any ambiguity at all about whether the experimental signs were a success, because he has not heard any negative comments about them. He believes it is an appropriate government function to pay for the installation of the posts for the signs, or to at least supervise their installation, because it is all occurring on public property. Councilman Pucciarelli also thinks there is a great deal of interest in de-cluttering the street corners, so adding another post may not always be the most desirable thing to do.
Ms. Sonenfeld stated that it would be advantageous to find a corner with an existing pole that would fit the signage needs, but the weather is also an issue. Mr. Vagianos noted that the current signs that have been approved, but not yet installed, are on Chestnut Street and North Broad Street. He believes that in fairness to those merchants, who paid approximately $500 each several months ago for their signs and their maintenance fees, he would like to give them an answer as soon as possible about what is happening with this project.
c. Ridgewood Water – Lead & Copper Analysis Agreement
David Scheibner, Business Manager of Ridgewood Water, stated that Ridgewood Water found elevated levels of lead in drinking water in some buildings during routine monitoring conducted in June 2012. Ridgewood Water is required to conduct public education with respect to lead contamination. A notice was sent to all addresses served by Ridgewood Water in December 2014, which include Ridgewood, Glen Rock, Midland Park, and Wyckoff. Similar notices were sent in 2012 and 2013. Understandably, the notice has created concerns among some Ridgewood residents. Mr. Scheibner emphasized that the language in the notice is prescribed by regulation, and his appearance at this meeting was to provide facts and context to help residents put the issue in its proper perspective.
The water supply of Ridgewood Water does not contain lead. Regulatory agencies require that water utilities test for lead by setting up worst-case scenarios and locations having increased risks, such as those known to have lead service lines. Water samples taken for testing must be from water that has been undisturbed and is in contact with household plumbing for at least six hours. The samples are usually taken in the morning, before any water has been used, including the flushing of toilets. Therefore, samples are usually collected by the residents. The 2012 testing resulted in an exceedance of the maximum contaminant level (MCL) for lead. Once the MCL was exceeded, the utility was required to develop a treatment strategy to address the situation. Ridgewood Water is currently testing phosphate additives that remediate lead corrosion by reacting with ions of lead, copper, calcium, and magnesium to form an insoluble coating on the interior surface of the distribution system and faucets, effectively stopping the leaching of lead into the water. This treatment provides other beneficial effects to the water system, and has no negative health effects. A permit to allow this treatment to be implemented permanently is pending with the NJDEP. Until this treatment plan is in full effect, residents can take one simple step to eliminate their exposure to lead in drinking water: let the faucet run for several seconds before drawing water for cooking or drinking. If the service line is made of lead, the water should be run for a longer period of time to clear all the water in the service line. Water that has not been in prolonged contact with lead-containing plumbing materials will be lead-free. Mr. Scheibner provided literature containing telephone numbers and email addresses of sources for more information on service line materials for any particular address; information about phosphate water treatments; the health effects of lead; and any other questions that residents might have. Mr. Scheibner also said he would stay through the public comment period at the end of this meeting, to answer any other questions as well as remaining after the meeting to answer residents’ questions privately.
Mayor Aronsohn thanked Mr. Scheibner for his presentation, and said he had four questions to ask. First, he asked if there is any reason for concern about lead in the water in Ridgewood. Mr. Scheibner answered that there is a reason to be cautious. Residents should get in the habit of running the water in a faucet that has not been used for a while. Next, Mayor Aronsohn asked if this situation is unique to Ridgewood Water. Mr. Scheibner said it is not, although he does not know the particulars of other specific systems in this area. Old houses usually have service lines made of lead. Ms. Sonenfeld pointed out that even in homes that do not have service lines containing lead, they may have brass faucets, and brass contains lead. The possibility exists that lead could leach into the water from brass faucets. Mayor Aronsohn then asked how pervasive the problem is, and what percentage of households in Ridgewood might have lead pipes and/or faucets that contain lead. Mr. Scheibner answered that Ridgewood Water has 158 service lines that are known to at least partially contain lead, out of approximately 20,000 service lines. As pointed out by Ms. Sonenfeld, any faucet that has brass components will contain some lead. Brass is an alloy, and must have some lead in it in order for it to be soft enough to go through the machines and mold. In recent years, the percentage of lead that has been allowed in brass has been reduced, but even a faucet that is labeled “lead-free” can legally contain some lead. Mr. Scheibner pointed out that awareness is the operative word. Ms. Sonenfeld pointed out that, after speaking to Dr. Daniel Fishbein, Superintendent of Schools, she has been assured that the water lines going into Ridgewood schools do not contain lead.
Councilwoman Knudsen stated that she researched the information that was distributed in 2012, and asked if there was something in the current notice that was different, which might have created the current concerns. Mr. Scheibner answered that there was no difference between the information in 2012 and more recent information that was distributed. Councilwoman Knudsen asked when the required sampling is done, and how the locations for the samples are chosen. Mr. Scheibner responded that the potential locations are known, because they meet the criteria for the higher risk. All that is needed is to get the cooperation of the residents to take samples. However, past experience has taught the Ridgewood Water staff that, after having samples taken numerous times in a particular location, residents get tired of the inconvenience and they choose not to participate any longer. Finally, Councilwoman Knudsen asked if a resident was interested in having his/her water tested, what information is available to tell him/her how to do so. Mr. Scheibner answered that there are some inexpensive tests available at hardware stores at home centers, but they are not foolproof. Homeowners who want peace of mind should have the testing done by a certified laboratory. The laboratory used by Ridgewood Water is offering their customers a discount of approximately 40%. The test is not inexpensive. Councilwoman Knudsen asked if information about the laboratory will be posted on the Ridgewood Water and Village websites. Ms. Sonenfeld responded that it could, and she added that she also sent out e-notices with the same information Mr. Scheibner just provided.
Councilwoman Hauck noted that Mr. Scheibner mentioned the possibility of using phosphate additives in the water, and she asked if they are waiting for NJDEP permits to do so. Mr. Scheibner responded that the use of those additives is being run as a pilot program, and Ridgewood Water has a temporary permit from the NJDEP, who would like for Ridgewood Water to demonstrate complete coverage. Because the Ridgewood Water system is a complex one, there are many points of entry where the water gets into the system. The treatment must go in through those points of entry. In order to minimize costs and maximize coverage, complicated arrangements must be made. The NJDEP has asked Ridgewood Water to demonstrate using a hydraulic model, which is currently being created, to show that full coverage is being accomplished. Ms. Sonenfeld reminded everyone that the hydraulic model was discussed and approved at a Village Council meeting several months ago. It is hoped that the model will be in place in the next 3-4 months, and that the NJDEP will grant approval for use of the phosphate additives. Councilwoman Hauck commented that she purchased one of the home testing kits at Home Depot, and did the test herself on the tap water from her sink. However, she noted that she was also required to give a credit card number to pay another $30 to process the water sample. The results take approximately three weeks. Mr. Scheibner pointed out that the lab used by Ridgewood Water costs more than that, but he believes it would provide more credible results. Ms. Sonenfeld stated that the fee charged by the lab used by Ridgewood Water is approximately $75. Councilwoman Hauck commented that her house is 111 years old, so she is fairly certain that there is lead in the pipes.
Mayor Aronsohn reminded everyone that Mr. Moritz and Mr. Scheibner would remain available to speak to residents during the public comment section of the meeting, as well as after the meeting.
4. DISCUSSION
Before getting into the discussion portion of the meeting, Ms. Sonenfeld wanted to take a moment to introduce some new faces in attendance at this meeting. One of those was Tom Yotka, Director of the Building Department. Another was Firefighter 3 Jason Jacoby, who is the head of the Firefighters Union. Additionally, as usual, Janet Fricke, Assistant to the Village Manager was at the meeting; along with Sharyn Matthews, the new Director of Human Resources; and Timothy Cronin, Director of the Department of Parks and Recreation.
a. Budget:
1.) Salary Ordinance – Fire Department Collective Bargaining Agreement
Ms. Sonenfeld announced that on December 17, 2014, the Village reached an agreement with the Firemen’s Mutual Benevolent Association Local 47, prior to the expiration of the existing contract on December 31, 2014. Early in the negotiations, the two negotiating committees agreed that they wanted to complete all the negotiations by December 31st. They also agreed that they wanted to avoid arbitration and heavy use of lawyers in the process. A crucial point they agreed on was to keep the newest firefighters in mind when negotiating, because contracts are usually a bit harsher on the newest members, or on those who have not yet become members of the union. They also felt strongly that they wanted a positive tone at every meeting, which facilitated a lot of discussion. Ms. Sonenfeld also thanked Mayor Aronsohn and the rest of the Village Council for their support every step of the way.
The two sides agreed early in the negotiations that public safety costs in general have risen dramatically over the past decade. This had an impact not only on the Village’s ability to keep costs and taxes low, but also infringed on potential investments in other areas of the Village. Both sides also recognize that unfunded liabilities, which was the cumulative effect of significant terminal leave payouts, is an encumbrance to everyone, and they tried to mitigate that moving forward. The firefighters understood all of this, and cooperated fully to achieve an agreement that addressed those issues, as well as recognizing the value placed on the service and contributions of the professional firefighters in Ridgewood.
The contract is for four years. Over the first three years, salary increases will be 0%. There will be a 1.5% guaranteed raise in 2018. This will help to rein in costs for the next couple of years, as well as keeping the current salary range in place for three years. As far as new hires are concerned, Ms. Sonenfeld was very concerned, and the negotiating team agreed, that under the last contract, starting salaries for new firefighters had significantly decreased from $46,000 to $32,000. Under the new contract, the starting salary for new firefighters was raised to $36,000 annually. Steps to top pay levels were increased from 10 to 13, and longevity payments were eliminated in the new contract. Terminal leave was capped at $15,000, if the firefighter has at least one year of banked sick days. This will help to start mitigating the effect of unfunded liabilities, particularly with respect to terminal leave payments. For new officers, this means that the total career payout based on 25 years of service will be $170,000 less than the current payout. Stipends were added for officers and for EMTs, and cash payouts for compensatory and vacation days were capped under the new contract. Moreover, both sides are committed to adding staff across the board and growing future leaders. As a result, an education benefit was added to the contract that includes a formula for tuition reimbursement for job-relevant degrees, including bachelor’s degrees in fire science and other leadership areas. All of these efforts have resulted in a salary budget for 2015 that is lower than that of 2007. The 2016 salary budget is lower than that of 2008, etc. Ms. Sonenfeld believes this contract strikes the right balance between strong fiscal responsibility in the community’s need to recognize the contribution and the terrific job firefighters do every day for all Ridgewood residents. Their level of commitment to the community and professionalism throughout the negotiations, as well as in their daily jobs to support and protect the community, is unparalleled. Ms. Sonenfeld also noted that the negotiations were entered into with a fair amount of trust on both sides and mutual recognition that something needed to be done for the Village, as well as for the firefighters. She commended Fire Chief Van Goor, who was the lead negotiator for the Village; Sharyn Matthews, who worked with Chief Van Goor and Ms. Sonenfeld throughout the negotiations; and the rest of the Fire Department negotiating team, led by Lieutenant Brendan Corcoran; Firefighter Joe Ferraro; Firefighter/Engineer Mike Ferraro; Lieutenant Justin O’Connor; and Lieutenant John Judge. The Financial Advisory Committee (FAC) was instrumental early in the negotiations in developing some of the ideas, thoughts, and statistics. Ms. Sonenfeld noted that the Councilmembers had a copy of the Memorandum of Understanding that will be converted into a salary ordinance by the next Public Meeting, and she asked for their approval.
Mayor Aronsohn thanked Ms. Sonenfeld and the rest of the negotiating teams for their efforts in terms of both the substance and the process, which he said set a new standard for how negotiations should be conducted.
Councilwoman Knudsen noted for the record that she recused herself from these discussions, and will recuse herself from any future discussions on this issue, as well as from any vote to be taken next week, because her son is a volunteer firefighter for the Village.
Councilman Pucciarelli said that this was the result of outstanding efforts on the part of both parties. The negotiations were conducted with a high level of intelligence, and with a genuine concern for the community at large. He commended all of the participants for their efforts. Councilman Pucciarelli also noted that the starting salary level for new hires was increased, although there are no new hires at this time. Raising the salary level for new firefighters, while at the same time electing to go without a raise for the next three years, indicates a lot of sensitivity to the future of the Fire Department, and the necessity of being able to recruit new firefighters at a decent salary.
Councilwoman Hauck stated that in reviewing all of the contracts that have been renegotiated, this shows a tightening of terms that is impressive. Some of the renegotiated contracts were retroactive to 2013, and this is the first one that is not. That takes a lot of courage and teamwork, which is meaningful to the Councilmembers and the residents of Ridgewood that the FMBA Local 47 cooperated with the Village in such a way. Moreover, Councilwoman Hauck wanted everyone to know how much the Councilmembers appreciate the relationship they have with the Ridgewood Fire Department, and what a great team they are. They continually demonstrate dedication, discipline, and a sense of unity with the community.
Councilman Sedon also thanked everyone involved for getting it done, and for their cooperation and cordiality. He also appreciated their efforts to save money for the taxpayers.
Mayor Aronsohn also pointed out the new educational benefit included in the contract, which shows a lot of foresight and the Village’s desire to invest in its people. It is also very important for further development, and is a key part of the contract.
The Village Council agreed to put this on the agenda for the January 14, 2015 Public Meeting.
2.) Award Contract – Coach Bus Transportation
Ms. Sonenfeld explained that this contract is being awarded for Coach Bus Transportation for trips for the senior citizens (HILT). The costs for the bus are included in the amount charged to the participants. The Village Council agreed to put this resolution on the agenda for the January 14, 2015 Public Meeting.
3.) Award Contract – Program Instruction
Ms. Sonenfeld commented that this is for program instruction for the Department of Parks and Recreation. There are various vendors for the many programs offered by this department. The instructional costs are included in the formula used to determine program registration fees, which are charged based on the number of participants. The Village Council agreed to put this resolution on the agenda for the January 14, 2015 Public Meeting.
4.) Award Contract – Water Facility Improvements – Ridgewood Water
Ms. Sonenfeld noted that this is a contract awarded on behalf of Ridgewood Water for architectural and construction administration for the J. A. Carr Operating Center on Glen Avenue, and the H. V. Florence Control Center on Godwin Avenue. The lavatories and bathrooms do not meet minimum standards at both sites, and some reconfiguration is necessary at both locations. Four proposals were received, and an allowance was included for the possible asbestos problem in the buildings. Funding for this project is in the capital budget, and the recommended bidder is LAN Associates, in the amount of $29,000. The Village Council agreed to put this resolution on the agenda for the January 14, 2015 Public Meeting.
5.) Award Contract – Tree Maintenance Services – Ridgewood Water
Ms. Sonenfeld stated that this is the award of the bid for training and services for Ridgewood Water. Last year, this contract was awarded on an as-needed basis, so whenever a tree came down or had to be cut down on Ridgewood Water property, an RFP was issued. Mr. Moritz decided it would make more sense to get a bid covering the entire year on a per-tree basis, depending upon the size of the tree. The result is that this bid includes better unit pricing. In 2014, approximately $20,000 was spent on the removal and maintenance of trees. The lowest bidder for 2015 was Downes Tree Service. The Village Council agreed to put this resolution on the agenda for the January 14, 2015 Public Meeting.
6.) Award Contract Under State Contract – Chlorine Analyzers and Sensors – Ridgewood Water
Ms. Sonenfeld explained that there is a need to purchase some chlorine analyzers and sensors for five wells in the Ridgewood Water system. This award is under State contract, and the equipment in question performs constant analysis of the amount of sodium hypochlorite in the water supply. The funds are from the 2014 capital budget. The Village Council agreed to put this resolution on the agenda for the January 14, 2015 Public Meeting.
7.) Award Contract Under County Contract – Construction Materials – Ridgewood Water
Ms. Sonenfeld commented that this is a proactive measure to purchase construction materials that will exceed the $17,500 statutory limit. They are needed for asphalt pavement repairs and trench restoration. This is a County contract. The Village Council agreed to put this resolution on the agenda for the January 14, 2015 Public Meeting.
8.) Award Contract – Alert System
Ms. Sonenfeld noted that several months ago, a resolution was adopted that put all of the Village communications, including messaging, on Nixle. At that time, Nixle had better rates than SwiftReach, which was another vendor in use by the Village. After that resolution was passed, SwiftReach informed Ms. Sonenfeld that they had some additional functionality and other features available, and asked Ms. Sonenfeld to reconsider. Therefore, she is recommending that the Village not enter into any agreement with Nixle, but instead, they should stay with SwiftReach. Nixle was going to be $11,000 for the first year, and $9,500 annually after that. SwiftReach will cost $6,500 annually, and it includes the extra features, as well as the same unlimited outgoing 911 call capability.
Councilwoman Knudsen commented that the Village has been using SwiftReach’s services all this time without the opportunity to use their more current technology, which put the Village in the position of looking for services with enhanced technology in the first place. Ms. Sonenfeld interjected that the other reason for searching for other service providers was the fact that the 911 calls were expensive. Councilwoman Knudsen asked if this is something to which more attention should be paid due to the fact that technology is constantly changing. Ms. Sonenfeld stated that this seems to be some very new functionality that was just added to SwiftReach, which Mr. Moritz confirmed. He added that one of the main reasons for going back and re-evaluating these emergency information distribution services was because the Village was already paying a basic rate, and also paying for the amount of time it took to deliver each message. When it was discovered that Nixle had a more enhanced package available, the decision was made to switch to that service. However, immediately after that occurred, the Village was notified of the new features available through SwiftReach, which are less expensive.
The Village Council agreed to put this resolution on the agenda for the January 14, 2015 Public Meeting.
9.) Award Professional Services Contract – Risk Management Consultant
Ms. Sonenfeld commented that this is an annual appointment of Brown & Brown as Risk Management Consultants for 2015. They have been doing this for a couple of years in the Village, and the Village has been pleased with their service. The Village Council agreed to put this resolution on the agenda for the January 14, 2015 Public Meeting.
10.) Award Professional Services Contract – Environmental and Laboratory Services
Ms. Sonenfeld explained that this award is for a contract to perform environmental and laboratory services for corrosion control in the water. It authorizes an additional $25,000 to be paid to Agra Environmental and Laboratory Service, who has previously been used by the Village. It was difficult to come up with a specific amount, and based on communications with Agra Environmental, an extra $25,000 is required to get this done. The Village Council agreed to put this resolution on the agenda for the January 14, 2015 Public Meeting.
11.) Change Order – Billing and Collection Services – Computil
Ms. Sonenfeld commented that this is a change order for Computil, the company that provides billing and collection services to Ridgewood Water. Approximately 90,000 bills are sent each year, and when the RFP was issued, it did not include the postage. Therefore, this change order is necessary to cover the postage costs. Ms. Sonenfeld suggested that at some point, there should be a discussion about switching to paperless billing.
Councilwoman Knudsen asked if, when this was sent out for bid, another bid might have been received that included the postage costs but was somewhat higher, so the contract was not awarded to that bidder. Ms. Sonenfeld responded that this company was one of the sole providers of this type of service at that time. Mr. Scheibner explained that this was the lowest bid received, and is still the lowest bid, even with the postage costs included.
The Village Council agreed to put this resolution on the agenda for the January 14, 2015 Public Meeting.
12.) Shared Services Agreement with Borough of Fair Lawn for Health Officer Services
Ms. Sonenfeld explained that this is a Shared Services Agreement with the Borough of Fair Lawn for Health Officer services. The fee of $8,550 is $85 more than 2014. The Village Council agreed to put this resolution on the agenda for the January 14, 2015 Public Meeting.
13.) Refund of Taxes – Disabled Veteran
Ms. Sonenfeld stated that this is a resolution to refund taxes to a totally disabled veteran. A similar resolution was passed several months ago, and this is for a different person. The Village Council agreed to put this resolution on the agenda for the January 14, 2015 Public Meeting.
14.) Municipal Alliance Grant
Ms. Sonenfeld said this is an authorization to submit an application for a Bergen County Municipal Alliance Grant. It is an annual grant which Ridgewood has been receiving for more than 20 years. This year, the grant is for $11,677, and will supply recreational, social, educational programs in support of alcohol/drug abuse. The Village Council agreed to put this resolution on the agenda for the January 14, 2015 Public Meeting.
15.) Certification of 2013 Annual Audit
Ms. Sonenfeld explained that she sent the annual audit financial information to the Councilmembers via email, and they were given the bound version of the audit in their packets for this meeting. She stated that they must review the general comments and recommendations. Ms. Sonenfeld noted that there were no material or significant exceptions in the audit, although she will be developing a corrective action plan to deal with the recommendations made.
Mayor Aronsohn stated that next week, the Councilmembers will adopt this resolution, and he suggested that they read through the audit and direct any questions to Ms. Sonenfeld before that time.
The Village Council agreed to put this resolution on the agenda for the January 14, 2015 Public Meeting.
16.) Award Contract – Landfill Disposal of Solid Waste
Ms. Sonenfeld commented that this is the second year of this contract for the landfill disposal of solid waste, in the amount of $64.95 per ton for the second year in a row. The Village Council agreed to put this resolution on the agenda for the January 14, 2015 Public Meeting.
17.) Award Contract – Fuel and Related Services – Fleet
Ms. Sonenfeld explained that this is the second year of a contract for fuel and related services, including parts, supplies, and tires, for the Fleet Services Division. The Village Council agreed to put this resolution on the agenda for the January 14, 2015 Public Meeting.
b. Policy:
1.) Towing Services
Ms. Sonenfeld stated that several months ago, some towing service price changes were approved. This ordinance would be in addition to the previous one, in recognition of the fact that the Village has been doing some investigative towing. Several months ago, in the parking lot at Kings Supermarket, the Police Department had to tow some vehicles that had to be stored, pending an investigation. This resolution states that the Village will not accept service from any vendor who does not give a 60% discount to the Village for that service. Ms. Sonenfeld added that Police Chief John Ward brought this to her attention.
Councilwoman Knudsen asked for clarification that the Village taxpayers are not paying for the towing services while the cars are impounded, but she noted that there are many different reasons for a vehicle to be impounded, and she asked if they are sometimes impounded as restitution for a judgment in a court case. Mr. Rogers explained that the Village’s interest would be a separate matter if the towing service were related to a court case, such as for repossession of vehicle.
The Village Council agreed to put this on the agenda for the January 14, 2015 Public Meeting.
2.) Valet Parking Ordinance Revisions
Ms. Sonenfeld noted that this is a new issue. She reminded everyone that when the valet parking policy was implemented, it was always stated that it was a work in progress, and would be tweaked as necessary. This particular tweak would allow the Village to fine a valet parking operator, in addition to being able to suspend or revoke the operator’s privileges, if they are violating their agreements with the Village. Specifically, what was added was a provision stating that if the operator does not park a vehicle in a designated valet parking spot; stores vehicles within a public right-of-way; or obstructs a public parking spot, the operator can be fined. This allows the Village to act against either the valet parking operator or the restaurant, instead of forcing the vehicle owner to bear the burden of such a fine. The Village Council agreed to put this on the agenda for the January 14, 2015 Public Meeting.
c. Operations:
1.) Declare Fire Department Phones Surplus
Ms. Sonenfeld stated that this is a resolution to declare some telephones in the Ridgewood Fire Department as surplus property. The Village Council agreed to put this on the agenda for the January 14, 2015 Public Meeting.
5. REVIEW OF JANUARY 14, 2015 AGENDA
Ms. Mailander announced that the Public Meeting would include the following Proclamation: Jamboree Days.
The ordinances to be introduced are: Salary Ordinance – Fire Department; Towing Services; Amendments to Valet Parking Ordinance.
The scheduled Public Hearings include: Amend Chapter 145 – Fees – Significant Sewer Discharge Fees; Amend Chapter 145 – Fees – Filming – Police Officer Fees; Amend Chapter 265 – Vehicles and Traffic – Parking Meters, Time Limit Parking, and Additional Miscellaneous Amendments; Amend Chapter 265 – Vehicles and Traffic – Parking Meters; Time Limit Parking, and Additional Miscellaneous Amendments.
Resolutions include: Authorize Tax Assessor/Tax Collector to File Appeals and/or Settlement Stipulations; Title 59 Approval – Fuel and Related Services – Fleet Services; Award Contract – Fuel and Related Services – Fleet Services; Title 59 Approval – Landfill Disposal of Solid Waste; Award Contract – Landfill Disposal of Solid Waste; Title 59 Approval – Coach Bus Transportation; Award Contract – Coach Bus Transportation; Award Contract – Recreation Program Instruction; Award Contract – Water Facility Improvements; Award Contract – Tree Maintenance Services; Award Contract under County Contract – Construction Materials; Award Contract under State Contract – Chlorine Analyzers and Sensors; Award Contract – Community Notification System (SwiftReach) and Rescind Previous Award of Contract for Community Notification System (Nixle); Award Professional Services Contract – Risk Management Consultant; Award Professional Services Contract – Environmental and Laboratory Services; Authorize Shared Services Agreement – Health Officer Services (Fair Lawn); Approve Change Order – Water Billing and Collection Services; Approve Cancellation of Property Taxes for Disabled Veteran; Declare Fire Department Telephones Surplus; Approve Acceptance of Municipal Alliance Grant Funds; Appoint Temporary Chief Financial Officer and Deputy Chief Financial Officer; Accept 2013 Annual Audit Report; Accept Corrective Action Plan for 2013 Annual Audit; Appoint Registrar of Vital Statistics; Authorize Change Order for Application of Corrosion Control Methods and Meeting the USEPA Sanitary Survey Requirements.
6. MANAGER’S REPORT
Ms. Sonenfeld started her report with the investigation of the bullet holes in a window and sounds of gunshots that were heard at the Old Paramus Reformed Church at the end of December. Although she does not have a lot to report at this time, Ms. Sonenfeld recognizes that the community is concerned. The investigation is active, and is going on around the clock. Village personnel are working with County investigators and other State agencies, and progress has been made. Patrols around the church have been increased, and police officers, as well as the Police Chief and Captain have visited the site regularly.
Mayor Aronsohn praised Police Chief John Ward, Captain Jacqueline Luthcke, and the rest of the Ridgewood Police Department for their participation in the investigation, as well as going above and beyond the call of duty with respect to reassuring members of the community, the church, and the Ivy School, which is located at the Old Paramus Reformed Church. Ms. Sonenfeld said she, Chief Ward, and Captain Luthcke met with the Interfaith Council on Tuesday morning to discuss this matter.
Next, Ms. Sonenfeld presented the 2015 Village Calendar. She commended Janet Fricke for putting it together. The photographer for the calendar is a Village resident by the name of Joe Rosen.
Regarding parking, Ms. Sonenfeld noted that Janet Fricke also put the parking guide together, with the help of Dylan Hansen, Network Administrator. Copies are available on the table in the lobby of Village Hall. Ms. Sonenfeld thanked Mayor Aronsohn for making the guide much simpler, and for reformatting a large portion of the guide. It includes a map of the municipal parking lot, and is also available on the Village website. Ms. Sonenfeld reminded everyone that even though the meters in the parking lots are three-hour meters, purchasing Ridgewood Parking Permits (RPPs) gives a vehicle owner unlimited time at the parking meters.
At this time, 220 resident RPPs have been sold, and 12 non-resident RPPs have been sold. Last year at this time, 240 resident RPPs were sold, with 120 non-resident RPPs issued. However, there are now parking spaces available at 9:00 A.M. in the municipal parking lots, which was the purpose behind revising the parking policy. In January, 58 employee parking hangtags were sold; 49 of those were for the Ken Smith lot, and nine for the Cottage Place lot. All meters have been changed from 12-hour meters to three-hour meters, except for those at the Chestnut Street parking lot.
Feedback has been received from many different sources on the new parking situation. Ms. Sonenfeld said that all feedback will be considered, including feedback received at the CBD forums. Some people have asked for the meters to be increased from three hours to four hours, particularly for the beauty salons. For the infrequent commuters to the city, consideration is being given to a one-day pass that could be sold. Ms. Sonenfeld asked personnel from the Engineering Department to take a look at the park-and-ride lot on Route 17. There have been many complaints received from residents and non-residents that there are no parking spaces available there. After the Engineering Department looked at the lot, it was discovered that, by some redesigning, approximately 40 parking spaces can be added to that parking lot. There are currently 70 spaces in the parking lot. Mr. Rutishauser made the necessary application to the New Jersey Department of Transportation (NJDOT), which has authorized the change. Ms. Sonenfeld stated that they are now trying to determine when the work can be done. There will be no meters at that lot, so parking will be available via RPP only.
There is a new Executive Director of the Northwest Bergen Central Dispatch (NWBCD) facility. His name is Louis Mader, and he is a former Ridgewood Police Chief, with 29 years of experience in law enforcement, as well as a B.S. in Public Administration. For the past 14 years, he was the Director of Public Safety at Hunter College in New York. Mr. Mader played a critical role in the original development of the NWBCD. Ms. Sonenfeld said she is delighted to welcome him, and has asked him to focus on staff morale, staff development and training, and to regain the accreditation that the facility lost several years ago.
Ms. Sonenfeld noted that leaf season is now over. She and Mr. Moritz will be meeting next week to review and assess the input and feedback from residents, and will be tweaking the system as needed. The majority of residents believe that stronger enforcement is needed. That will definitely get addressed next year. Another area that will be reinforced is communication. The 2015 Village Calendar does not contain a leaf schedule. The schedule will be developed as leaf season approaches. In addition, Ms. Sonenfeld said that some new equipment has been examined, including a truck that would allow leaf removal to be accomplished by one person. Overall, the feedback has been very positive.
Regarding Christmas tree pickup, an e-notice was sent to residents to inform them that it would start this week. Ms. Sonenfeld reminded everyone to remove all ornaments and wires, and trees should not be put in plastic bags. If it is snowing, trees should not be put at the curb, because they become stuck in the snow mounds. Details are available on the Village website.
Ms. Sonenfeld provided an update on the Bolger project at Lester Stable. The Village is doing the work on the outside, and the Bolger Foundation is doing the work on the inside of The Stable, including additional restrooms and conference rooms on the second floor. The project is due to be virtually complete by April, with total completion by June 1, 2015.
There was a recent article in the Bergen Record regarding Taser guns, and the fact that many municipalities, including those in Bergen County, have not yet implemented the use of those guns. Approximately 7 out of 72 police departments in Bergen County are currently in the process of implementing those weapons. Ms. Sonenfeld stated that the guns will become part of the police officers’ toolkits for appropriate situations, which will take time and money. Several guns are already being purchased by the Ridgewood Police Department. Sergeant Bolton will be sent for training within the next week or so, who will be an instructor as well as a coordinator for Taser training. Once he has completed training, other personnel will be trained, and use of the guns will be phased in, beginning with supervisors and Lieutenants. Purchase of the Taser guns will be part of the discussion during the 2015 budget sessions.
The next “Meet the Manager” session will be on Saturday, January 24th, from 9:00 A.M.-12:00 noon. Many of the responses to residents have been via e-notices, and more than 3,500 people have signed up for them. Ms. Sonenfeld stated that it has become a very good way of communicating to residents, as well as getting feedback and information from residents. In fact, Ms. Sonenfeld sent an e-notice at the end of 2014 asking for residents’ input regarding the notices, and more than 100 responses have been received, all of which were positive, and contained suggestions on how to increase the number of subscribers.
The annual Martin Luther King Jr., birthday celebration will be held on Monday, January 19th. Each year, the Planning Committee acknowledges someone who has served the community and empowered attempts to make the community a “beloved community,” in the words of Dr. King. This year, the committee has chosen Police Chief John Ward for that honor, in recognition of his work for social justice throughout the community.
7. COUNCIL REPORTS
Councilman Pucciarelli stated that he met with some Ridgewood High School students this morning who are members of Teen Leads, a leadership organization for young people. Councilman Pucciarelli also spoke about the role of government in the arts, and the role government plays in supporting the arts. The discussion led to the Ridgewood Arts Council, and Councilman Pucciarelli was joined by Linda Bradley, Chairperson of the Ridgewood Arts Council. Councilman Pucciarelli said it was very enjoyable.
Councilman Sedon commented that the group who is working on the new parking policy will be looking into employee parking in the CBD, and perhaps recommending a sticker or badge to be placed on employees’ cars so that they will not have to feed the parking meters or move their cars while they are working.
Mayor Aronsohn followed up on Councilman Sedon’s comments about the parking policy, noting that the idea of a sticker or badge for CBD employees to put on their cars will be explored, because it has the potential to provide some relief to employees in the CBD.
Planning Board – Mayor Aronsohn stated that the Planning Board met last night to continue the question-and-answer session with Blais Brancheau, Village Planner. Last night, Mr. Brancheau was questioned by attorneys representing the different developers and those representing Citizens for a Better Ridgewood (CBR). The next Planning Board meeting will be on Tuesday, January 13th, when the attorneys will be permitted to bring forward additional witnesses. Each attorney for the developers will most likely allow the developers to present their cases, while the attorneys for CBR will allow the President of that organization to speak. Public comments are expected to begin either at the end of January or the beginning of February. More information is available on the Village website.
Chamber of Commerce – Mayor Aronsohn stated that the Chamber of Commerce will hold its monthly meeting next Wednesday.
Finally, Mayor Aronsohn mentioned a new initiative called “First Sundays”. The idea is to close off part of East Ridgewood Avenue to traffic on the first Sunday of the month, and it will most likely start in May 2015. The portion of East Ridgewood Avenue in front of Memorial Park at Van Neste Square would be closed to traffic from 1:00 P.M.-4:00 P.M. Activities will be planned, and organizations like the Ridgewood Arts Council will be asked to help with organizing and providing those activities.
Councilwoman Knudsen reminded everyone to check the Village website for information about Planning Board meetings. Extra dates have been added, but she has not seen them posted yet.
8. COMMENTS FROM THE PUBLIC
Mayor Aronsohn stated they would again have comments from the public and asked anyone wishing to address the Village Council to come forward.
Melanie McWilliams and Bonita Shimpfky, Ridgewood residents, stated that they had a conversation with Mr. Scheibner and Mr. Moritz of Ridgewood Water with respect to communication about lead in the water; the concerns that arose as a result of the information disseminated over the past week; and the response from many parents and other people in the Village. Mr. Scheibner and Mr. Moritz explained many things to the ladies, and they were very appreciative of this. However, Ms. McWilliams and Ms. Shimpfky suggested that perhaps more information, such as a timeline and dates indicating when the new system can be implemented, would be helpful. It would also be helpful to have an explanation of how this will benefit Ridgewood residents, as well as the fact that homeowners are responsible for the pipes from the streets to their houses, and if lead is found in those pipes, it is their responsibility to take care of that. Mr. Moritz and Mr. Scheibner also informed the ladies about how much lead would have to be in the water in order to cause health risks to children and adults. Ms. McWilliams stated that it does not eliminate their concerns, but it does give them greater understanding of the process. She thinks there needs to be more follow-up communication between Ridgewood Water and Village residents to keep residents informed. Communication could also be more clear and user-friendly to help everyone understand what it all means.
Mr. Moritz said he understood that the ladies would like to have a better explanation written in a more understandable way to keep everyone informed. That could eliminate a lot of the concerns that have been caused. Ms. Sonenfeld pointed out that some of the actions being taken are mandated, and that was spelled out in the announcement. Ms. McWilliams asked if the communications could be more factual and informative to help alleviate residents’ concerns.
Ms. Shimpfky noted that pediatricians test children for lead exposure at a very young age, and they are not usually tested again unless there is a need to do so. The venous blood test required to get an accurate result for lead exposure is rather traumatic to children, and pediatricians do not usually like to do it unless it is absolutely necessary. However, another test has become available that requires only a prick of the finger for the blood draw, and it is fairly accurate and reliable. Some pediatricians in this area have started using this test.
Boyd Loving, 342 South Irving Street, said he was upset to hear about the valet parking situation. Mr. Loving said he has gotten feedback from business owners in the area where there is valet parking, who said that there were some irregularities with valet parking. One of the operators was double-parking cars in the Chestnut Street parking lot; parking cars in fire zones; and parking cars in the street, which was taking up parking spaces that could be used by others. Mr. Loving finds it upsetting that there is nothing that can be done about that. Ms. Sonenfeld corrected him, telling him that those cars were ticketed. Mr. Loving asked if the vehicle owners got the tickets, which Ms. Sonenfeld confirmed, and she added that the valet parking operator paid the tickets. Ms. Sonenfeld added that she has met with the owner of Roots Steakhouse, who is taking a very proactive stance on this issue. Mayor Aronsohn noted that this is why the Village Council is taking action with respect to the ordinance discussed earlier tonight. Mr. Loving asked if, in the future, the valet operator will be penalized, eliminating the necessity of ticketing cars in that situation. He pointed out that it is unethical for valet parking operators to park cars in unauthorized areas, and there is no penalty imposed at this time, other than the parking tickets issued, which are paid by the valet parking operator.
Regarding the wayfinding signs, Mr. Loving said he is confused about whether a resolution was ever adopted permitting the signs to be installed on Oak Street. Ms. Sonenfeld and Ms. Mailander stated they believe there was a resolution for the original installation, but not for any subsequent installations. Ms. Mailander said she would check the resolutions to verify that. Ms. Sonenfeld commented that she thought there was an amendment to the resolution several months ago which added a couple of locations, and the amendment was prepared in response to the costs, which was not included in the original resolution.
Mr. Loving noted that Mr. Vagianos said there was a $500 fee paid by the business owner for the sign, and there is also a maintenance fee paid by the business owner. Mr. Loving wanted to know who gets that money. Ms. Sonenfeld said she did not hear Mr. Vagianos say that, but it is her understanding that the purchasing of the signs is done through Tom Hillmann. The payment for purchasing the signs is handled outside of the Village, probably through the Chamber of Commerce. Mr. Loving asked if the village was receiving the fee for purchasing signs, which Ms. Sonenfeld said is not the case. Mr. Loving asked if the Village gets the maintenance fees for the signs, and what happens if a business closes, and the sign has to be removed. Ms. Sonenfeld responded that it is the responsibility of the store owner and the Chamber of Commerce to notify the Village so that the sign can be removed by Village personnel and a new sign installed. The original agreement was that the Village would be responsible for installing the signs, and that also means removing the signs. Mr. Loving wanted to know who actually owns the signs. Ms. Sonenfeld answered that the business owner owns the sign that is purchased by him/her.
Mr. Loving stated that he is concerned because usually, any time something is put in the public right-of-way, there is an agreement, insurance, and hold harmless clauses that need to be implemented, and he wondered if that was being done for these signs. He wanted to know if a sign falls, who is responsible for any damage or injury that is caused, and if that is covered in the resolution. Mr. Rogers said he does not believe it is covered in the resolution, but he would review it and see if there is anything to be concerned about. Mr. Loving is also concerned about a maintenance fee that is ostensibly being paid to the Chamber of Commerce, although the Village is doing the actual maintenance. Councilwoman Knudsen suggested that perhaps Mr. Vagianos could provide clarification on that matter, because she heard him say that they were collecting a fee for the sign, and a separate maintenance fee. Mr. Loving is also concerned about liability being incurred by the Village if one of the signs falls.
There were no other comments from the public at this time, and Mayor Aronsohn closed the time for public comments.
9. RESOLUTION TO GO INTO CLOSED SESSION
The following resolution, numbered 15-1, to go into Closed Session, was read in full by the Village Clerk, as follows:
10. ADJOURNMENT
There being no further business to come before the Village Council, on a motion by Councilman Pucciarelli, seconded by Councilwoman Hauck, and carried unanimously by voice vote, the meeting was adjourned at 9:50 P.M.
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Paul S. Aronsohn
Mayor
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Heather A. Mailander
Village Clerk
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