Village Council Public Work Session Minutes 20141203
A REGULAR WORK SESSION OF THE VILLAGE COUNCIL OF THE VILLAGEOF RIDGEWOOD HELD IN THE SYDNEY V. STOLDT, JR., COURTROOM OF THE RIDGEWOOD VILLAGE HALL, 131 NORTH MAPLE AVENUE, RIDGEWOOD, NEW JERSEY, ON WEDNESDAY, DECEMBER 3, 2014 AT 7:30 P.M.
1. CALL TO ORDER – OPEN PUBLIC MEETINGS ACT – ROLL CALL – FLAG SALUTE – MOMENT OF SILENCE
Mayor Aronsohn called the meeting to order at 7:30 P.M., and read the Statement of Compliance with the Open Public Meetings Act. At roll call, the following were present: Councilmembers Hauck, Knudsen, Pucciarelli, Sedon, and Mayor Aronsohn. Also present were Roberta Sonenfeld, Village Manager; Heather Mailander, Village Clerk; and Matthew Rogers, Village Attorney.
Mayor Aronsohn led those in attendance in the Pledge of Allegiance to the flag and asked for a moment of silence in honor of the American men and women serving in our Armed Forces, as well as those serving as first responders. Mayor Aronsohn asked for an extra moment of silence in honor of the passing of Jack Lorenz, the former Principal of Ridgewood High School.
2. COMMENTS FROM THE PUBLIC
Mayor Aronsohn asked if anyone from the public wished to speak regarding any of the agenda items.
Leonard Eisen, 762 Upper Boulevard, stated that he read a newspaper article about how the Borough of Midland Park is anticipating a smooth transition in switching dispatch services. According to the article, the service will be provided to them by the County at a cost of $160,000 per year for the next five years, with no annual cost increase during that time. The article mentions that the Northwest Bergen Central Dispatch service is almost double that price, and Mr. Eisen said if that is wrong, he would like for the information to be corrected. He does not understand how the County could provide the same service for half the price, and Mr. Eisen noticed that the Township of Wyckoff is also anticipating using the County service. Mr. Eisen wanted to know why the Northwest Bergen Dispatch service costs twice as much. Ms. Sonenfeld responded that the Borough of Midland Park previously used the Township of Wyckoff, and paid Wyckoff approximately $260,000-$270,000 to do so. Representatives from Midland Park came to Ridgewood with a request for a proposal, and the rate quoted by Ridgewood was cheaper than what Midland Park had been paying to Wyckoff for the same services. It should be noted that Midland Park was also paying the Borough of Paramus for 911 services. The Ridgewood price quote was thought to be fair and competitive. Ms. Sonenfeld pointed out that the Bergen County dispatch center located in Mahwah was built under the assumption that if such a facility was built, municipalities would make use of it. However, the reality is that the facility is approximately 80% vacant. It seems that, in an effort to get customers, the Bergen County dispatch facility has lowered its rates to be competitive, which Ms. Sonenfeld believes is part of the reason why Midland Park is switching to that service. She noted that Ridgewood has been in discussion with Bergen County regarding a couple of issues, and this is one of those issues.
The Northwest Bergen Central Dispatch service is a regional hub, offering dispatch services to several different municipalities, in addition to the Borough of Glen Rock and Village of Ridgewood. Ms. Sonenfeld stated that one of the objectives for 2015 is to work out how the dispatch center will operate with the County, and whether there will be an opportunity to create hub-type relationships. Another concern that is being discussed is the level of services provided by the County. Ms. Sonenfeld mentioned that it is hoped that the Northwest Bergen Central Dispatch Center, which serves as a backup when the County dispatch center is down, could have a stronger strategic relationship with the County and other entities. It is her understanding that the County facility cannot cover all 70 municipalities in Bergen County.
There were no other comments from the public at this time, and Mayor Aronsohn closed the time for public comment.
3. DISCUSSION
Ms. Sonenfeld noted that the agenda for this meeting is a very full one, largely due to the fact that many of the items are annual issues, which should proceed quickly. There are also some normal end-of-year approvals being requested, as commodity codes and bid limits are approaching, which is also normal for this time of year.
a. Budget:
1.) Award Contract for Community Notifications – Nixle
Jeremy Kleiman, Director of the Office of Emergency Management, addressed the Councilmembers regarding the current state of communications applications, including SwiftReach and Nixle products, why they are used, and gave a pricing perspective. Mr. Kleiman explained that there are several different applications used by the Village to communicate with residents. One of those is e-notices, in which an email blast is sent to all Village residents through the Village email server. Another one of those applications is SwiftReach, which is a contract maintained by Ridgewood Water, although it is used by other Village departments, including the Office of Emergency Management. When other departments use SwiftReach, that use is billed back to the appropriate departments. SwiftReach allows notifications to be sent via email, text messaging, and reverse 911 voice calling. The Office of Emergency Management also uses a product called Nixle. The limited version currently being used is offered free of charge, and it allows the OEM to communicate with residents via emails and text messaging.
Mr. Kleiman pointed out that the problem with using three different systems, which can be primarily considered to be email databases, is that there is no consistency among the three systems. As an example, the e-notice system contains approximately 3,500 email addresses; the SwiftReach database includes approximately 2,000 email addresses; and Nixle contains approximately 3,600 email addresses. Therefore, depending upon the product used, and which department is sending the notification, the same people might not be getting the same information, which makes no sense. Mr. Kleiman thought it would be a good idea to consolidate the different databases used, and to use a database that offers different methods of communication, such as email, text messaging, and reverse 911 voice calling. He thought it would be better to use one product with access provided to Village employees, who would be trained on the use of that software. Several different products were considered, including SwiftReach, as well as an expanded version of Nixle. From a pricing perspective, Mr. Kleiman strongly recommends that the Village use Nixle. It has a flat-fee structure. For one annual cost, the Village would have unlimited use of reverse 911 calling. There is no charge for emails and text messages. Mr. Kleiman recalled that several years ago, during Hurricane Sandy, the Village received a very large bill for reverse 911 calls placed using SwiftReach. He cited another example from February 2014, when there were several snowstorms. The Village put out four reverse 911 calls to Village residents within a two-week period, and the bill for that alone was $4,000. Therefore, Mr. Kleiman recommends that the Village enter into a contract with Nixle on an annual basis. It is a flat fee of $9,500, and there is a setup charge of $1,500. Mr. Kleiman suggested that the costs for the service could be split between the OEM and Ridgewood Water, and the service would include unlimited use. The platform is very easy to use.
Mr. Kleiman mentioned that the service would include four sub-accounts. He noted that currently, when emails are sent from the Village, they include a Village masthead. The four accounts would include the OEM, and the email would be clearly identified as coming from the OEM; the Ridgewood Police Department, which would have a similar identifier; and a “general” Village masthead. Mr. Kleiman also pointed out that, if for any reason the Village email server was not working, any email notifications could be sent via Nixle.
Ms. Sonenfeld pointed out that the Village would also have the same capabilities with Twitter or Facebook with either alternative. Mr. Kleiman explained that both SwiftReach and Nixle include a feature that allows a Twitter or Facebook account to be linked, so if an email blast is sent to residents, that same announcement would be posted on Twitter and Facebook.
Councilman Pucciarelli noted that he asked Ms. Sonenfeld before this meeting what was wrong with the present notification system, and he thinks the question has been answered by Mr. Kleiman. Ms. Sonenfeld thinks that switching to Nixle would be an improvement, and it standardizes the notification system used in the Village.
Councilwoman Knudsen asked if there are any savings available from any other providers. She asked what service was used in February 2014 that generated the $4,000 bill. Mr. Kleiman answered that SwiftReach was used at that time. He explained that the Village has access to the Bergen County OEM SwiftReach account for true emergencies, which means that their reverse 911 system can be used free of charge at such times. The problem faced in the past several years is that most of the phone calls generated contain important information for residents, but they do not meet the criteria for true emergencies, which means that they are not free. Ms. Sonenfeld noted that the annual SwiftReach fee is approximately $3,600, and if the bill for the February notifications is added to that, the total approaches $8,000. The $9,500 charged by Nixle includes unlimited use of such services. She and Mr. Kleiman also agreed that Nixle is more user-friendly than SwiftReach.
Councilwoman Hauck was concerned that the data that has already been input into the SwiftReach database could be smoothly migrated to the Nixle database, and residents would not have to sign up again to use Nixle. Mr. Kleiman confirmed this, adding that once the residents’ information has been captured in the Village server, it can be uploaded to SwiftReach or Nixle as necessary. Councilwoman Hauck asked how many residents are currently in the SwiftReach database, and Mr. Kleiman responded that there are currently approximately 2,000 email addresses in SwiftReach, and 7,400 telephone numbers. However, he does not know how many of those phone numbers are land lines or cell phone numbers.
Councilman Sedon thinks it is a wonderful idea, and noted that everything should be included under one system. Any kind of localized emergencies, such as street closures, can be sent to residents within a very short period of time, which Mr. Kleiman confirmed. Ms. Sonenfeld added that a location feature is also included, which means that notifications can be sent to specific sections of the Village. Mr. Kleiman pointed out that there is also a map interface, and cited as an example the possibility of a water main break in a specific area of Ridgewood. If the Fire Department determines that the area within one-quarter-mile of the break needs to be evacuated, that can be drawn on the map, and residents living within that radius would be notified. The same capability is available with SwiftReach, but it is very difficult to use, and has not been used for that reason.
The Village Council agreed to put this resolution on the agenda for the December 10, 2014 Public Meeting.
2.) Authorization for Installation and Purchase of Permanent LED Signs for Village Notification Purposes
Ms. Sonenfeld pointed out that she is asking the Councilmembers to authorize moving forward with an RFP for these permanent LED signs for Village notifications. Mr. Kleiman noted that the Councilmembers previously authorized capital funding for two digital message boards, and he assumed that everyone is familiar with what they are. After a lot of study and deliberation among Mr. Kleiman’s office, the Traffic and Signal Division, and the Engineering Department, two locations are recommended for the signs. One of them is next to the driveway entrance to Village Hall, on the south side of the driveway. The sign would be double-sided, and it would replace the sign that is currently there, which is a painted sign indicating the entrance to Village Hall. The wooden sign would be placed on the north side of the driveway. Mayor Aronsohn commented that the aesthetics of the sign could be determined at a later time, and Mr. Kleiman responded that it was thought that, by keeping the sign simple, it could be installed more quickly, and money could be saved. The Traffic and Signal Division could install the sign, as long as it is a simple one.
Mayor Aronsohn thanked Mr. Kleiman for both of his presentations, and he added that he and Mr. Kleiman had been discussing the digital signs for several years. He noted that all of these discussions are part of a larger effort to raise the standards of communication in the Village to another level, and enhance overall communications in the Village. Tonight, the discussion is primarily from an OEM perspective, but it is important to note that communication is essential in many other aspects, such as leaf pickup. Mayor Aronsohn commended Mr. Kleiman for his efforts over the last two years, and particularly over the last few months, and trying to improve communication in the Village.
Mr. Kleiman continued by saying that the second location chosen for a digital sign is at Wilsey Square, at the entrance to the train station parking lot, in front of the flagpole. People traveling on West Ridgewood Avenue who enter the parking lot would see the sign right in front of them. A single-sided sign is recommended for that location, and the sign chosen is a very simple one. Mayor Aronsohn noted that it would be good if, during such times as a Village-wide power outage, residents know that there is a place to go to get the latest information, because the signs will have generator backups.
Councilman Pucciarelli commented that he passes one of these digital signs every day when traveling to Midland Park, and although he is not a fan of the aesthetics of these types of signs, he does see the purpose of them. He also noted that they are only informative if they are kept current. In addition, Councilman Pucciarelli hopes that something can be done to make the signs look more aesthetically pleasing. Mr. Kleiman commented that the Historic Preservation Commission could be consulted regarding the sign at the train station to ensure that the aesthetics of the sign fit in with the rest of the neighborhood. However, he was very clear that he is less concerned about the aesthetics than he is about the ability to communicate with residents, although Mr. Kleiman is sensitive to the fact that no one wants a “monstrosity” erected in the Village. That is why he suggested keeping the signs as simple as possible.
Councilwoman Knudsen expanded on the point made by Councilman Pucciarelli regarding stale information. She said she understands that the primary focus would be as an OEM implementation device to provide information during emergencies, but she sometimes finds when she sees such signs constantly rotating information, it causes her to stop looking at the signs. She is concerned that the emergency aspect of the sign might get lost. Councilwoman Knudsen wondered how the informational aspect of the signs could be reconciled with the necessity of providing emergency information to residents. Mr. Kleiman stated that the primary purpose of the signs is to provide emergency information, but he believes that will be the least likely use of them. He thinks that 95% of the time, the signs will be used to provide routine Village information. Councilwoman Knudsen said that her concern is that people are so accustomed to such signs providing routine information, that they stop “seeing” the signs, and emergency information could get overlooked. Ms. Sonenfeld thinks that is an excellent point, and she believes that content should be considered when the signs are implemented, especially given the fact that the Village does not have a Communications Department. For example, she thinks such signs could be helpful during leaf pickup season.
Councilwoman Hauck asked about the angles of the signs, because she had trouble reading the temporary sign during the day until she got to Linwood Avenue, because the angle was better. Councilwoman Hauck suggested that angle is important when considering placement of the digital signs. Mr. Kleiman responded that the recommended signs have a viewing angle of nearly 180 degrees.
Mr. Kleiman asked if a Title 59 resolution could be prepared for the next Village Council meeting. He also said he would work with Christopher Rutishauser, Village Engineer, to formulate the specifications for the signs.
Mayor Aronsohn asked if Mr. Kleiman had any idea about the timing for Nixle and the digital signs, if the Councilmembers authorized moving forward next week. Mr. Kleiman responded that once a resolution is adopted, the contract with Nixle can be implemented almost immediately. However, there is some lead time necessary for the digital signs. Mr. Kleiman estimated it would be several months after the bid is awarded.
The Village Council agreed to put this resolution on the agenda for the December 10, 2014 Public Meeting.
3.) Award Contract – Water Billing and Data Collection/Processing Services
Ms. Sonenfeld explained that this award for water billing and data collection/processing services is the second year of a two-year contract to Computil, who is currently providing those services. Councilman Pucciarelli asked if the rate quoted is the same as last year, and Ms. Sonenfeld confirmed that it is. The Village Council agreed to put this resolution on the agenda for the December 10, 2014 Public Meeting.
4.) Award Contract to Sole Provider – GIS Data and Mapping System Software for Ridgewood Water
5.) Award Contract to Sole Provider – Computerized Hydraulic Model for Ridgewood Water
Ms. Sonenfeld commented that this represents a one-time cost for software for the hydraulic model that overlays the GIS mapping model, as well as the renewal of the GIS mapping model. The Village Council agreed to put this resolution on the agenda for the December 10, 2014 Public Meeting.
6.) Award Contract – Analytical Testing of Contaminants – Ridgewood Water
Ms. Sonenfeld explained that this is a request for an emergency resolution authorizing use of Eurofins Eaton Analytical laboratory for analytical testing of contaminants. The required amount of testing has exceeded the bid limits, necessitating this emergency resolution request. The Village Council agreed to put this resolution on the agenda for the December 10, 2014 Public Meeting.
7.) Award Emergency Contract – Supply of Replacement Valves for Eastside Pump Station
8.) Award Emergency Contract – Installation of Replacement Valves for Eastside Pump Station
Ms. Sonenfeld commented that the Eastside Pump Station is in need of emergency repairs. This station not only provides water, but also provides fire protection. The tanks are currently unable to pump water effectively. A project was scheduled for late winter/early spring, but the repair has become a major priority. The Village has met with a construction company to repair the valves that are now inoperative, and a rush delivery has been requested for them. This award will cover the supply of the valves, as well as installation of the valves. The cost of the valves is approximately $72,806, and the cost to install the valves is $19,800. Ms. Sonenfeld noted that the funds are available in the capital budget.
Councilman Sedon asked how Ridgewood Water is compensating for the loss of the 2 million-gallon tank. Frank Moritz, Director of Ridgewood Water, responded that at this time, they are running more wells that normally would not have to be run. In the event of a major fire, the tank would be used to back up the wells, and currently, the tank is in no position to do that because the control valves will not allow the water to flow out of the tank. Councilman Sedon asked if this would have an impact on the Fire Department in an emergency situation, and Mr. Moritz responded that that is why this is an emergency. Councilman Sedon asked how fast the work could be completed. Mr. Moritz answered that once the valves are obtained, they can be installed within 3-4 days. The valves have been ordered on a rush delivery basis.
Councilwoman Hauck wondered how many other pump stations have aging and decaying equipment. Mr. Moritz explained that Ridgewood Water has been on a program of replacing outdated equipment, and in 2014, more than $100,000 worth of valves was replaced throughout the system. There is a replacement schedule, and this was part of that schedule, but the valves failed sooner than expected. The Village Council agreed to put this resolution on the agenda for the December 10, 2014 Public Meeting.
9.) Award Contract – Police Department Repair of Radios and Antennas
Ms. Sonenfeld noted that this is a request to go over the $17,500 threshold for this vendor. This purchase will be made under the State’s cooperative purchasing program for radios and antennas. Councilman Sedon asked if this is an extraordinary expense, or if this is something that is in the budget. Ms. Sonenfeld said it is not an extraordinary expense, but it needs approval because the cost threshold has already been reached, and radios that have already been purchased must be paid for. The Village Council agreed to put this resolution on the agenda for the December 10, 2014 Public Meeting.
10.) Award Contract – Public Health and Nursing Services
Ms. Sonenfeld explained that this concerns Valley Community Health, which provides nursing services for the child health clinics, adult health clinics, school audits, and flu clinics. The cost for the Village for 2015 is $11,392.33, which is lower than last year’s bid. The Village is only charged for the hours actually used, so normally, the bill is not more than $10,000. There is also a Shared Services Agreement with Ho-Ho-Kus, and they pay the Village $1,381. The Village Council agreed to put this resolution on the agenda for the December 10, 2014 Public Meeting.
11.) Award Contract – Preparation of Village Council Meeting Minutes
Ms. Sonenfeld commented that this contract for the preparation of Village Council meeting minutes was put through a very thorough RFP process. Based on the quality of work, pricing, and attention to detail, as well as historical experience, Ms. Mailander recommends that Erin Gomyo continue to prepare the minutes for 2015. Councilwoman Knudsen agreed that the process was very thorough. The Village Council agreed to put this resolution on the agenda for the December 10, 2014 Public Meeting.
12.) Removed from Agenda
13.) Resolution to Fix the Rate of Interest to Be Charged for the Non-Payment of Water Bills and Other Related Services
14.) Resolution to Fix the Rate of Interest to Be Charged for the Non-Payment of Taxes, Assessments, and Other Municipal Liens
15.) Resolution to Fix the Rate of Interest to Be Charged for the Non-Payment of Significant Sewer Discharge Annual Flow Bills
Ms. Sonenfeld explained that this is one of the annual issues she spoke of earlier, and will fix the rates of interest to be charged for non-payment of water bills, taxes, or significant sewer discharges. These rates are based on statutory guidelines. The Village Council agreed to put this resolution on the agenda for the December 10, 2014 Public Meeting.
16.) Budget Transfers
Ms. Sonenfeld commented that this is the second of the two budget transfers about which she spoke in November. The amount of transfers for this month is approximately $154,000. Ms. Sonenfeld noted that included in that amount is the cost of replacing the Fire Department furnace, which will cost approximately $30,000. There was also an unanticipated cost for terminal leave paid to the Fire Captain, which had been anticipated for 2015, which cost $15,000. Approximately $15,000 was spread among different departments to address the salary plan that was presented. In addition, some “cushions” were added for overtime pay for December, which were transferred from other line items. There is also a payment for some outsourced public health services, necessitating a switch between line items. The Village Council agreed to put this resolution on the agenda for the December 10, 2014 Public Meeting.
17.) Resolution for Deferred School Tax for 2015
Ms. Sonenfeld explained that this is another annual item, which allows for the maximum deferral for the Village on the school taxes. This is based on the differences between the school calendar and the Village calendar. The Village Council agreed to put this resolution on the agenda for the December 10, 2014 Public Meeting.
18.) Resolution Establishing Cash Management Plan for 2015
Ms. Sonenfeld noted that the annual Cash Management Plan ensures that deposits are done in a way that ensures safety. It also speaks to security, credit risk, capital risk, liquidity, and yield. There are no changes in the Cash Management Plan from 2014 to the present plan. The Village Council agreed to put this resolution on the agenda for the December 10, 2014 Public Meeting.
19.) 2015 Temporary Budget Appropriations
Ms. Sonenfeld pointed out that this is an annual resolution to ensure that appropriations are in place to pay bills in 2015, while awaiting adoption of the 2015 budget. The Village Council agreed to put this resolution on the agenda for the December 10, 2014 Public Meeting.
20.) Amend Chapter 147 – Filming – Police Officer Fees
Ms. Sonenfeld stated that this amended ordinance would make Police Department side jobs for filming consistent with all other side jobs, which charge $89 per hour; a $20 administrative fee; and $20 per car, per hour. It also takes the enumeration of the fee out of the ordinance, and directs people to an ordinance that does enumerate the fees. The Village Council agreed to put this on the agenda for the December 10, 2014 Public Meeting.
21.) Ridgewood Water Annual Maintenance Fee
Ms. Sonenfeld said this is the annual administrative fee for the Water Department’s use of Ridgewood property in lieu of taxes. The Village Council agreed to put this resolution on the agenda for the December 10, 2014 Public Meeting.
22.) Amend Chapter 145 – Fees – Establish 2015 & 2016 Significant Sewer Discharge Fees
Ms. Sonenfeld noted that this will keep the sewer fees for significant dischargers flat for 2015. The Village Council agreed to put this resolution on the agenda for the December 10, 2014 Public Meeting.
23.) Award Contract – Laboratory Chemical Testing Paraphernalia – Ridgewood Water
Ms. Sonenfeld explained that this request for laboratory chemical testing paraphernalia costs approximately $7,500 and the funds are available in the 2014 operating budget.
Councilwoman Hauck asked if Ridgewood Water is now outsourcing testing on new contaminants. Mr. Moritz explained that the Ridgewood Water laboratory is only certified to test up to a certain level. Unregulated contaminants that need to be tested must be tested by certified laboratories, and the Ridgewood Water laboratory is not qualified for that testing. The Village Council agreed to put this resolution on the agenda for the December 10, 2014 Public Meeting.
24.) Award Contract – Traffic and Signal Equipment
Ms. Sonenfeld commented that funds are available for this contract, which is to furnish and deliver four controller boxes for traffic lights. The Village Council agreed to put this resolution on the agenda for the December 10, 2014 Public Meeting.
25.) Award Contract – GIS Design System for Water Pollution Control Facility Collection Systems
Ms. Sonenfeld pointed out that this will award a State contract to purchase software that would give the Village a digital map of the sanitary sewer collection system. It would also collect information about the system’s condition; history of repairs; and connectivity. As Mr. Rutishauser pointed out to Ms. Sonenfeld, a lot of this information is institutional knowledge, and this would allow that information to be formalized. Mr. Rutishauser stated that this is a concern, because there are a number of senior employees in the Water Pollution Control Facility whose knowledge is not formalized in any way, and it would be helpful to have that knowledge conceptualized in a meaningful way. In this way, when these employees retire, their work can continue seamlessly. Mr. Rutishauser added that this is also a follow-up to a lot of the GIS work that was done by Ridgewood Water with their distribution system over the last several years, and has been a benefit to them. Councilman Pucciarelli asked if the software will show sewer lines, as well as the drainage system. Mr. Rutishauser responded that it would concentrate primarily on the sanitary sewer collection system. He added that the Village was very fortunate because, when it was laid out and designed more than 100 years ago, a separate storm and sanitary system was created, unlike places such as Newark, Paterson, and New York City. A storm water system map will be available at some point in the future. Councilman Pucciarelli asked if a homeowner would be able to discern from the survey where his/her sewer lines meet the Village sewer lines. Mr. Rutishauser answered that some of that information might be available, because the current sewer maps show stubs off the main sewer line. However, every house is not connected to a marked and defined stub, so the system cannot be 100% accurate. Mr. Rutishauser stated that the privately-owned sewer lines are marked by the Engineering Department to the best of their knowledge, all the circumstances could be different once underground activity takes place. This information will be made available to the public for their perusal. The Village Council agreed to put this resolution on the agenda for the December 10, 2014 Public Meeting.
26.) Award Extraordinary Unspecifiable Service Contract – Boiler for Fire Department Headquarters
Ms. Sonenfeld mentioned this earlier, and stated that the Village is currently in the process of getting bids. Mr. Rutishauser explained that the main Firehouse on East Glen Avenue has a cracked boiler, which is now leaking and will soon fail. It must be fixed. Several heating and boiler companies have been contacted. A number of those companies were not interested, because the job is too large in scope for many of them. A few proposals were received, and Mr. Rutishauser also contacted the Direct Energy Program used by the Village a number of years ago to replace some heating units with energy-efficient units. Unfortunately, the people at the Direct Energy Program said this is also beyond their capabilities, so that is no longer an option. The other proposals range in cost from $18,000-$72,650. Mr. Rutishauser stated that he would get clarification from the vendors and contractors who submitted proposals, although the $72,000 bid would not be considered. One of the bids for repairing the boiler was for approximately $18,950, and Mr. Rutishauser said he needs some clarification on the quote. It is the most optimistic one he has received to date. He will prepare a summary of the quotes once they have all been received, with his request for the extraordinary unspecifiable service and his recommendation, at the next meeting, if possible. Ms. Sonenfeld reminded the Councilmembers that $30,000 has already been transferred in the budget to help cover this cost.
Mr. Rutishauser pointed out that one of the biggest concerns is the fact that the boiler is barely functioning at this time, and if it should fail during the cold weather, there would be no heat in the Firehouse for a number of weeks. At that time, temporary heat would have to be provided, resulting in an additional cost that will have to be addressed in the capital budget.
Councilwoman Hauck asked what kind of claims could be made for the broken boiler, or is the failure due to its age. Mr. Rutishauser does not believe a claim could be made, and said boilers do not have very long service lives. The core of the boiler may have a problem due to the hard water, full of minerals, that has been used in it. Moreover, the Village does not currently use a boiler water conditioning system, and Mr. Rutishauser is asking the contractors for their opinions on such systems. That may have to be included in any boiler purchase, because the water in Ridgewood, coming from a groundwater aquifer, often has more minerals in it than surface body water.
The Village Council agreed to put this resolution on the agenda for the December 10, 2014 Public Meeting.
b. Policy:
1.) Amend Chapter 265 – Vehicles and Traffic – Changing 12-Hour On-Street Meters to Three-Hour Meters, Time Limit Parking, and Other Miscellaneous Amendments
Ms. Sonenfeld stated that she and Mr. Rutishauser have reviewed these proposed revisions, and this seems to be the most complex of the ordinances that are currently being considered. The most important point is that this ordinance converts all of the 12-hour street parking spaces to three-hour parking spaces. This also clarifies some provisions of the recent valet ordinance, although Ms. Sonenfeld noted that a change will be made on the second page of the proposed ordinance, where it reads that the time limit on Chestnut Street will be 2.25 hours. That will be changed to show a three-hour time limit.
Another item that might cause confusion is the juxtaposition of meters and time-limited parking zones. Some of these zones have meters, while others do not. Mr. Rutishauser noted that he and Ms. Sonenfeld were trying to clarify all of the parking changes, because it was brought to their attention by Captain Luthcke of the Police Department and Maria Doerr of the Municipal Court that there may be some confusion in the eyes of some people regarding Schedule XIX, Section 265-69, in which time-limit parking is designated, but metered parking is also designated. Mr. Rutishauser and Ms. Sonenfeld hoped that this proposed ordinance will clarify any confusion. Mr. Rutishauser also noted that the meters are only in effect from 10:00 A.M.-6:00 P.M., but the time limit is in effect from 7:00 A.M.-8:00 P.M. in the majority of locations.
Ms. Sonenfeld stated that, aside from the change in the parking on Chestnut Street she mentioned before, she is satisfied that the parking situation is clarified.
Councilman Pucciarelli asked if the loading zones, which are currently limited to 2.25 hours, will stay at that time limit. Ms. Sonenfeld responded that they will become three-hour zones. Councilman Pucciarelli asked for clarification that the zones designated on Cottage Place would change to three-hour parking. Mr. Rutishauser answered that it would not, because that would be the time limit that is permitted during the hours when the meters are not in effect. The only clarification being made is that from 10:00 A.M.-6:00 P.M., metered parking rules apply.
Councilwoman Knudsen noted that the ordinance provides that on the east side of Cottage Place, from 7:00 A.M.-10:00 A.M., parking is limited to one hour, which Mr. Rutishauser confirmed. However, on the west side of Cottage Place, during the same time period, parking is allowed for two hours. She asked what the rationale was behind the different time limits. Mr. Rutishauser answered that he was simply maintaining the current Code provisions. Ms. Sonenfeld pointed out that one of the jobs for the new Director of the Parking Utility will be to rationalize these types of things. Councilwoman Knudsen said this seems unenforceable to her. Mayor Aronsohn explained that this ordinance has been in place for some time, and it simply maintains the status quo.
Councilman Pucciarelli asked if there any signs reflecting these provisions. Mr. Rutishauser responded that there is signage, but it might be incomplete. If he is notified about areas where signage might be necessary, Mr. Rutishauser said he would ask someone from the Signal Division to install a sign at that location. Once the ordinance is adopted, he said that all of the parking locations would be re-evaluated for any necessary signage.
The Village Council agreed to put this on the agenda for the December 10, 2014 Public Meeting.
2.) Endorse Community Development Block Grant Application – Village of Ridgewood
Ms. Sonenfeld noted that this is an endorsement of a Community Development Block Grant application to supplement the Village’s funding for a ramp for the new Lester Stable restrooms which are being built. She reminded the Councilmembers that the Bolger Foundation is doing a lot of the work, but the Village agreed to do the exterior. There is a pre-construction meeting scheduled for tomorrow, although there is not yet a final design for this. The grant application is due on Friday, December 5th. The Village Council agreed to put this on the agenda for the December 10, 2014 Public Meeting.
c. Operations:
1.) Towing Ordinance Amendment
Ms. Sonenfeld stated that this ordinance has been under discussion for several months. The fee structure for towing has not been changed in three years. Ms. Sonenfeld noted that this ordinance principally affects towing for motor vehicle accidents and breakdowns that occur in the Village, but not towing of Village fleet or police vehicles. Ms. Sonenfeld recommended a 2% price increase per year for the past three years, or 6% over the current rates. She is also proposing an increase in the towing of municipal vehicles by two dollars per vehicle.
Councilwoman Hauck noted that in the previous Village Council meeting, a presentation was made about raising towing fees because they have had not been raised in the past three years. She asked if this ordinance raises the fees retroactively. Mr. Rutishauser answered that the ordinance proposes taking the current rates and adding 5%-6% to cover the past three years, but it only affects rates going forward. There will be no retroactive assessments made.
Councilwoman Knudsen asked if item 2(e) contained a typographical error, because it shows a price of $148,400/day for tractor-trailer combo storage. Ms. Sonenfeld answered that it should read $148.40/day.
The Village Council agreed to put this on the agenda for the December 10, 2014 Public Meeting.
2.) Authorize Expenditure of Funds for and Placement of Federici Sculpture at Village Hall
Ms. Sonenfeld noted that this is a request from the Historic Preservation Commission to relocate the Federici sculpture to Village Hall. The estimate is $2,500 to build the base for the sculpture, and Village employees would move the sculpture, using Village equipment. Mr. Rutishauser said he discovered that the original pedestal for the statue was recessed into the Hudson Street building façade, and when it was moved, it left a “divot”. The concern is that the back of the sculpture may not be very attractive, which might have to be addressed once it is installed in the new location. Another concern is to ensure that it is mounted correctly. There are capital funds available in the Graydon Pool Pipe Project that can be transferred and used for this expenditure, or the costs can be built into the 2015 budget.
Mayor Aronsohn asked if this project was to be completed anytime soon, and Ms. Sonenfeld pointed out that there is a problem dealing with concrete in this type of weather. Mr. Rutishauser added that he and Jovan Mehandzic looked at the sculpture in its current location, and tried to gently lift it, but they realized very quickly that it was beyond their capacity to do so. They could see some reinforcing steel rods in the back of the sculpture, which is probably how it was anchored. If the resolution is approved, Mr. Rutishauser said he would like to tip the statue forward to look at the back of it to get an idea how it can be secured on the pedestal base to be mounted in front of Village Hall.
Councilwoman Knudsen pointed out that Tess Giuliani, of the Historic Preservation Commission, offered to do a rendering of what the base might look like with a back on it, because it was assumed that some type of steel rod secured the statue to the building in its original location over the doors. She also mentioned that when the statue is moved, an art restoration professional has offered her services to be present at that time and assist in any way she can. Councilwoman Knudsen notified the HPC about the status of the situation, and that Village employees will be moving the statue. It is hoped that it will only have to be moved once. When Councilwoman Knudsen has the drawing from Ms. Giuliani, she will send it to Mr. Rutishauser. It was also requested that the statue be covered in the interim so that no snow or other type of moisture can get on it. Mr. Rutishauser answered that he needs to tip the statue forward to see what is in the back of it, and the configuration of how it is secured an order to figure out how to mount it on the pedestal. Before it is put back in place, some additional rubber tires will be put down to cushion the statue, then it will be covered with a tarp.
The Village Council agreed to put this on the agenda for the December 10, 2014 Public Meeting.
3.) Wayfinding Signs for CBD – North Broad Street/East Ridgewood Avenue
Ms. Sonenfeld explained that this is a proposal for additional wayfinding signs, similar to those that have been installed on Oak Street and East Ridgewood Avenue. At this time, additional signs are to be installed on Broad Street and East Ridgewood Avenue. The Chamber of Commerce hoped to install two more signs, with more signs being proposed in the future. The new signs will be installed on North Broad Street and East Ridgewood Avenue, and Chestnut Street and East Ridgewood Avenue. Poles will be required for both installations, and the cost will be approximately $1,500 for each footing, and approximately $2,000 per pole. The Chamber of Commerce will pay for the poles. The Village had previously agreed to pay for the footings. Mayor Aronsohn noted that according to his conversations with members of the Chamber of Commerce, it was his understanding that they were paying for everything associated with the poles, including the footings. Mr. Rutishauser agreed with that assessment. The reasoning was that because the Village would provide the labor to install the poles, the Chamber of Commerce would pay the other costs. Mayor Aronsohn suggested that it would be a good idea to ask the Chamber of Commerce how many poles they plan to install to get an idea of how much that might cost the Village. He also suggested the Village should know what the poles will look like. Ms. Sonenfeld stated that the Chamber of Commerce seems to be very eager to do this project, and they are already planning the poles to be installed after these two streets. She added that she could go back to the Chamber of Commerce and state that the Village will provide the labor, as well as help with the design of the poles, but the Village anticipates that the Chamber of Commerce will cover the costs of the poles and footings. Mayor Aronsohn would also like to know where they plan to install any future poles.
Councilman Pucciarelli believes the Councilmembers should decide if they support this idea or not, because it seems to be very haphazard at this time.
The Councilmembers decided that they would like to hear from the Chamber of Commerce regarding their proposal for the poles in order to clarify what they want to do.
Ms. Sonenfeld said she would try to schedule a presentation for a Village Council meeting in January 2015.
4.) Declare 2000 Neon Surplus Property
Ms. Sonenfeld noted that this would declare the 2000 Dodge Neon as surplus property. The Village Council agreed to put this on the agenda for the December 10, 2014 Public Meeting.
5.) Vending Machines for Village Hall – Healthy Vending by h.u.m.a.n.
Ms. Sonenfeld noted that this would authorize the installation of vending machines at Village Hall. Ms. Mailander explained that the previous vendor who was awarded the contract is from New York City, and did not have any accounts in New Jersey. When they were told that they were awarded the contract, they re-calculated their estimates, and stated that due to mileage, gas costs, vehicle wear and tear, time spent traveling back and forth between Ridgewood in New York City and tolls, it would be too expensive for them to undertake the job, and they declined the contracts. After searching for another vendor, Ms. Mailander found a local vending machine company in Hillsdale which services other local businesses, including the Ridgewood YM-YWCA; the Icehouse in Hackensack; and the Westwood Borough Hall. They also provide vending machines to the Apple stores at Garden State Plaza and Willowbrook Mall; FedEx; Toyota of Hackensack; and Harley-Davidson of Rochelle Park, among others. The machines have healthy foods and drinks, which includes foods with no artificial preservatives or coloring, and no artificial sweeteners in the drinks. Ms. Mailander thinks this would be a good addition to the Village Hall. There would be no cost to the Village to have the machines installed in the location that was already approved (the vestibule area of the entrance to Village Hall).
Councilwoman Knudsen asked if it is typical to get revenue from a company that puts vending machines in a location. Ms. Mailander answered that such a revenue agreement would require a lot of vending to occur; it is based on volume. For example, if 20 items per day at a minimum were sold from the machines, that might allow a revenue agreement to be created.
Councilwoman Hauck noted that, based on advice from Dylan Hansen, the question was asked about how much the electricity used by the machines will cost. It costs approximately $30 per year for the electricity used by the machines. The machines take coins, dollars, and credit cards. In the future, patrons can also use their smart phones to pay for items purchased.
Councilman Pucciarelli noted that the vending machine company states that 10% of its proceeds are donated to fight child obesity. Ms. Mailander added that if someone loses money because the item purchased is not delivered, there is a phone number on the front of the machine that patrons can call to get a refund. The company will also provide a “free sample” time, so that employees can sample some of the items in the new vending machine.
The Village Council agreed to put this on the agenda for the December 10, 2014 Public Meeting.
4. REVIEW OF DECEMBER 10, 2014 AGENDA
Ms. Mailander announced that the Public Meeting would include the following Proclamation: Drive Sober or Get Pulled Over – 2014 Year-End Holiday Statewide Crackdown.
Two career Fire Department members will also be sworn in, and a volunteer Firefighter will be appointed and sworn in.
The ordinances to be introduced are: Amend Chapter 145 – Fees – Significant Sewer Discharge Fees; Amend Chapter 145 – Fees – Filming – Police Officer Fees; Amend Chapter 265 – Vehicles and Traffic – Parking Meters, Time Limit Parking, and Additional Miscellaneous Amendments; Amend Towing Ordinance.
The scheduled Public Hearings include: Amend Chapter 265 – Vehicles and Traffic – Installation of Stop Signs – Belmont Road and Hamilton Road; Bond Ordinance – Work at Hudson Street Lot; Management Salary Ordinance; Non-Union Salary Ordinance; Amend Chapter 265 – Vehicles and Traffic – Establish Ridgewood Parking Permits; Amend Chapter 145-6 – Fees – Ridgewood Parking Permits; Amend Chapter 265 – Vehicles and Traffic – Central Business District Employee Parking – Cottage Place and Franklin Avenue (Ken Smith) Parking Lot; Amend Chapter 265 – Vehicles and Traffic – Change Parking Meters to Three Hours; Establish Fees for Parking Meters.
Resolutions include: Approve Eagle Scout Project – Free Little Library; Approve Village Cash Management Plan; Authorize Agreement – CDL Drug and Alcohol Counseling; Designate Official Newspapers for 2015; 2015 Annual Meetings Statement; Establish Interest Rate for Non-Payment of Taxes, Assessments, or Other Municipal Liens for 2015 and Set Grace Period; Establish Interest Rate for Delinquent Payments to the Water Utility for 2015 and Set Grace Period for Payment of Water Utility Bills; Establish Interest Rate for Delinquent Payments for Significant Sewer Discharge Bills for 2015; Increase 2015 Deferred School Taxes; Award Contract – Vending Machines for Village Hall; Award Contract – Preparation of 2015 Village Council Meeting Minutes; Award Professional Services Contract – Surveying of Hudson Street Parking Lot; Request for Proposals for Professional Environmental Engineering Services for Hudson Street Parking Lot; Award Contract – Community Notifications – Nixle; Title 59 Approval – Water Billing in Data Collection/Processing Services; Award Contract – Water Billing and Data Collection/Processing Services; Award Contract – Laboratory Chemical Testing Paraphernalia – Ridgewood Water; Award Contract – Public Health and Nursing Services; Award Contract – GIS Design System for Water Pollution Control Facility Collection System; Award Contract under State Contract – Repair of Police Department Radios and Antennas; Award Contract – GIS Data and Mapping System Software – Ridgewood Water; Award Contract – Computerized Hydraulic Model – Ridgewood Water; Award Contract – Analytical Testing of Contaminants – Ridgewood Water; Award Emergency Contract – Supply of Replacement Valves for Eastside Pump Station; Award Emergency Contract – Installation of Replacement Valves for Eastside Pump Station; Award Extraordinary Unspecifiable Contract – Boiler at Ridgewood Fire Headquarters; Authorize Shared Services Agreement – Municipal Court Teleconferencing (Northwest Bergen Shared Services); Authorize Shared Services Agreement – Inspection of Septic Systems (Northwest Regional Health Commission); Confirm Endorsement of Community Development Block Grant Application – Village of Ridgewood – Ramp to New Bathrooms at Lester Stable; Approve Ridgewood Water Annual Maintenance Fee; Approved Budget Transfers; Approve 2015 Temporary Budget; Appoint Joint Insurance Fund Commissioner; Appoint Public Agency Compliance Officer (P.A.C.O.); Digital Sign Notification; Award Contract Under State Contract – Traffic Control Signals.
Mayor Aronsohn asked if there will just be one ordinance for the CBD parking issue, and Ms. Mailander responded that there would be several ordinances for that, and they will cover all of the issues discussed at this meeting.
5. MANAGER’S REPORT
Ms. Sonenfeld began her report by saying that the quarterly bills for Ridgewood Water were sent out after approximately 2,200 new water meters were installed. As a result, there have been inquiries from two perspectives. One of those is that people are either receiving bills to pay the remainder of their underestimated water bills, or they are receiving credit for overpayments that remained from their estimated bills. Ms. Sonenfeld said this was anticipated, and information has been put on the Ridgewood Water website, as well as the Village website, in the form of an FAQ on quarterly bills to answer a lot of those questions. The other perspective is from people who complained that their bills seem to be higher than they had previously been, and Ms. Sonenfeld noted that this was the highest usage period because of sprinklers used during the summer, as well as other factors. She stated that any residents with questions would be accommodated, and two extensions have been added to the phone numbers to call. The telephone numbers are available on the Village website.
Regarding the North Walnut Street Redevelopment Zone, Ms. Sonenfeld stated that four proposals were received. While no specifics regarding the pricing and other information are being released at this point, Ms. Sonenfeld did say that after a cursory review of the proposals, six options have been presented, almost all of which are predominantly mixed-use, with residential coupled with retail and/or office use; or assisted living coupled with retail use; or retail use alone. Each proposal includes a significant increase in the parking component. Over the next several weeks, Ms. Sonenfeld noted that the people involved with this decision will be discussing the next steps to be taken. The team that is handling this consists of Ms. Sonenfeld; Mr. Rutishauser; Blais Brancheau, Village Planner; Councilwoman Hauck; Mayor Aronsohn; and input from the Financial Advisory Committee.
Next, Ms. Sonenfeld mentioned that two checks were received from the Federal Emergency Management Agency (FEMA) for claims as a result of Hurricane Sandy and Hurricane Irene. The checks totaled approximately $448,500. In addition, Ms. Sonenfeld has been informed that another payment of approximately $382,900 for claims arising out of Hurricane Sandy will be coming. This information came during her biweekly phone conference call with representatives from OEM and FEMA at the State and Federal levels, as well as representatives from Senator Menendez’s office. Year-to-date, approximately $1.1 million has been collected by the Village. The monies have been divided between operating expenses and the capital budget. They will also be part of the budget discussions for the 2015 budget. Ms. Sonenfeld thanked Mr. Rutishauser and Jovan Mehandzic, who have done a terrific job in keeping track of the various claims.
Ms. Sonenfeld next addressed the parking situation. She noted that letters of explanation will be sent to current UP3 holders to explain what is happening with the UP3 permits. The letters will go to commuters, residents, non-residents, and CBD employees. Ridgewood parking permits will be available for sale starting December 19th at Village Hall. CBD permits are available now for $80 per month, and payment can be in the form of cash, checks, or credit cards. Ms. Sonenfeld reminded everyone that street parking is now expanded to three hours, and repeat parking is being strictly enforced. Ms. Sonenfeld estimates that so far, 14 tickets have been issued to repeat parking offenders, and 10 tickets have been issued at the Ken Smith site to people who are not CBD employees and are parking there. Holiday parking rules are now in effect for the next couple of Saturdays, which means parking in the public parking lots will be free for all of the Saturdays in December.
Preparations for the 2015 budget are now under way. The procedure will be different this year. On Saturday, February 28, 2015, the budget session will be held. One of the reasons that the budget process takes so long is trying to schedule all of the Department Supervisors for the budget meetings, which used to be a series of meetings held over a period of several weeks or even months. It is hoped that consolidating all of those meetings into one Saturday meeting will help shorten the budget cycle time.
Two weeks ago, Ms. Sonenfeld attended the annual League of Municipalities conference. The Graydon Pool sloped entry project won the “Public Works Project of the Year” award from the American Public Works Association. Mayor Aronsohn noted at the time that this highlighted the valuable role the public works team plays in making the community even more accessible and more inclusive.
Moving on to leaf pickup, Ms. Sonenfeld mentioned that there was a snowstorm right before Thanksgiving, as well as several equipment breakdowns that occurred. In addition, the equipment that was being used for leaf pickup had to be refitted for snowplowing to deal with a November snowstorm. These impediments were overcome. Inquiries have been received, most of which arise out of confusion about the new schedule. Several residents suggested that the leaf pickup schedule should not be included in the Village calendar, and Ms. Sonenfeld noted that for 2015, the leaf pickup schedule will be included with the tax bills, instead of the calendar, and will also be advertised. Other calls involve complaints from residents that leaves are being left behind on the streets, which Ms. Sonenfeld explained is due to the fact that the leaves get pushed into piles and then picked up, after which time the rakers come in to get rid of the small amount that remains. There could be a time lag between the pickup of the large piles of leaves and the rakers coming in to take care of the rest. The leaf pickup program will be assessed in January 2015, at which time they will discuss what worked and what did not work, and any equipment issues that need to be addressed.
On November 24, 2014, a Town Hall meeting was held, to which the entire Village staff was invited. Three staggered sessions were held, and Ms. Sonenfeld spoke about the financial situation, as well as discussing some major projects and issues that are currently in process. There was an opportunity for questions and answers, and a total of 150 employees attended the meetings.
Ms. Sonenfeld noted that her next “Meet the Manager” session will be held on Monday, December 15th, from 5:30 P.M.-7:30 P.M., in Village Hall.
Ms. Sonenfeld mentioned that Fire Lieutenant Brendan Corcoran completed the Ironman World Championship in Kona, Hawaii last month. On December 5th, the annual Downtown for the Holidays event will be held. Ridgewood Avenue will be closed to traffic at 5:30 P.M., and the tree lighting will begin at 7:00 P.M. On three successive Saturdays, December 6th, 13th, and 20th, Santa will be at his “house” in the park, which is sponsored by the Chamber of Commerce. Santa’s Breakfast will be held at The Office restaurant. The annual menorah lighting will be held on Tuesday, December 16th at sunset, to celebrate the first night of Hanukkah. On December 24th and 25th, Village offices will be closed for the Christmas holiday.
6. COUNCIL REPORTS
Councilwoman Knudsen mentioned that on November 16th, she had the honor of attending a flag-raising ceremony at the Irene Habernickel Family Park, which was the Eagle Scout project of Kenneth Marshall, a Ridgewood High School student. The ceremony was beautiful, and it included the effort of the flagpole installation and the landscaping surrounding it. Color guard duties were performed by fellow Eagle Scouts, three of whom were also from Ridgewood High School. Kenneth made a beautiful speech thanking all of the people who helped him in his efforts, including the Bolger Foundation, which assisted in funding the project; and Victoria’s Nursery in Paramus. Some of the people he thanked were Christopher Rutishauser and Jovan Mehandzic; Timothy Cronin, Director of the Department of Parks and Recreation; Sergeant Brian Pullman; and Nancy Bigos, Assistant Director of the Ridgewood Parks and Recreation Department. Councilwoman Knudsen realized what an incredible community effort such projects are, and how fortunate Ridgewood is to have such fine young men with distinctive goals in life. It is a complement to Village employees that they make these extra efforts to make this a very special time for young men like Kenneth Marshall. She congratulated Kenneth for a beautiful job.
Fourth of July Committee – Councilwoman Knudsen stated that the Fourth of July Committee will not be meeting at the firehouse on Monday, December 8th, but they will be gathering for a holiday celebration hosted by one of the committee members.
Historic Preservation Commission – Councilwoman Knudsen mentioned that the Historic Preservation Commission received a number of applications for signage, as well as construction applications pertinent to historic preservation within designated areas. Councilman Knudsen requested one of the applications be tabled because she was concerned about whether it conflicted with the Village signage policy. She explained that she, along with Mr. Brancheau and Mayor Aronsohn, have been checking through Village ordinances and policies regarding signage to ensure that the Village is not being too rigid, and is giving the businesses in the CBD the tools they need to thrive and be successful.
Planning Board – Councilwoman Knudsen stated that the Planning Board meeting scheduled for last night was canceled, and the next meeting will be held on Tuesday, December 16th, at 7:30 P.M. The location will be available on the Village website. The continuance of the request for Master Plan changes pertaining to downtown housing relative to density will be on the agenda that evening. Residents will have the opportunity to continue to question Mr. Brancheau, and when that questioning is over, the Planning Board members will get an opportunity to ask Mr. Brancheau questions. Councilwoman Knudsen noted that this is a very important issue, with far-reaching implications.
Although the Planning Board meeting was canceled, the subcommittee for Ordinance 3066 did meet. The discussion was very informative and helpful, and Councilwoman Knudsen mentioned that they would have an opportunity to review a final product to the revision of Ordinance 3066 via email within the next two weeks. The plan is to present the modified ordinance to the Planning Board for their comments, and after those revisions are made, it will be presented to the Village Council for discussion and possible adoption.
Public Library Trustees– Councilman Pucciarelli mentioned that he attended the Public Library Board of Trustees meeting on Thursday, November 20th. He noted that the Ridgewood Public Library has such a wealth of offerings, and they continue to increase. Councilman Pucciarelli urged everyone to visit their website, and take a look at all of the information distributed about what is available there. The Public Library is being run on budget, which Councilman Pucciarelli considers remarkable. The Trustees presented their 2015 budget, which is supplemented by the Friends of the Library, as well as by the Library Foundation. Councilman Pucciarelli considers both of those organizations to be models of how citizens can supplement the work of government on a voluntary basis. There is a lot of enthusiasm in Ridgewood for the Public Library.
CBD Forum – Councilman Pucciarelli mentioned that the CBD forums continue to be held, with the next one scheduled for Wednesday, January 21st. There are two topics for the panel discussion. The first topic is a continuation of the discussion on parking, including some of the changes that have been made and how to build on those changes, as well as the possibility of another parking garage in Ridgewood. The second topic is about the Blue Laws, and modifying them for the Village. An interim report will be made to the Village Council either next week or at the January 7th meeting.
Open Space Committee – Councilman Sedon attended his first Open Space Committee meeting, where the members outlined for Councilman Sedon their goals for the next year. They will re-examine the open space plan and will update the open space inventory. In addition, they are working on the Green Acres land diversion issue, with several options being considered to rectify the situation. The committee members are working with the Upper Ridgewood Tennis Club in this effort. The Open Space Committee members also hope to create a survey for Ridgewood residents, and they are currently in the process of preparing it. They want to survey people who use the fields actively and passively to gauge how the fields are being used and incorporate that information into the open space plan going forward.
Citizens Safety Advisory Committee (CSAC) – Councilman Sedon stated that the last meeting of the Citizens Safety Advisory Committee was very well attended, including several parents from the Ridge School area, who are concerned about safety, and cars that are around the school during pickup and drop-off times. Councilman Sedon contacted Mr. Rutishauser and Sergeant Brian Pullman, who said they would take a look at the situation and make some recommendations, which they would bring to the members of CSAC on January 15th. That meeting’s agenda will also include a discussion about Clinton Avenue. Another resident mentioned the idea of residents using GoPro cameras to film traffic violations in that area, but such a discussion would also have to include members of the Police Department to keep everyone informed about the legalities of such things.
Shade Tree Commission– Councilman Sedon stated that the Shade Tree Commission has a full agenda ahead of them. The members of the Commission are hoping to explore the idea of incorporating neighborhood tree wardens to observe issues involving hanging branches, leaning trees, or other things of that nature, which could be reported to the Shade Tree Commission, who could get those issues addressed by the Village.
In early November, there were 15 stumps ground in the CBD by the Parks Department in preparation for the planting of 15 ornamental trees in the spring. The Shade Tree Commission is also working on putting together a website to better communicate information about the Shade Tree Policy, which was recently adopted, as well as to keep people informed about issues involving trees. These issues include safety issues and concerns, as well as potential planning schedules involving trees in the Village. They are also working on providing a tree species list that can be used to plant trees on streets in the Village, as well as trying to craft an adopt-a-tree program to fit in with the new Shade Tree Policy.
Ridgewood Environmental Advisory Committee (REAC) – Councilman Sedon stated that he could not attend the last Ridgewood Environmental Advisory Committee meeting due to illness, but they did not have a quorum. Some residents who live near the Schedler property came to the meeting with environmental concerns. The next meeting on December 9th will include discussion about what, if anything, the members of REAC can do about these concerns. They will also catch up on items that were not covered at the previous meeting.
Mayor Aronsohn thanked Ms. Sonenfeld for attention to the residents’ concerns about Ridgewood Water. He also stated that he is very excited about the proposals for the North Walnut Street Redevelopment Zone, which he believes will be a great opportunity for the Village. Regarding the FEMA monies that have been received, Mayor Aronsohn noted that although it represented monies that were owed to the Village, Ms. Sonenfeld, Mr. Rutishauser, and Mr. Mehandzic have made great efforts to ensure that all of the money which the Village is entitled to receive, is being received. He also appreciates the time Ms. Sonenfeld took to organize and run the three Town Hall meetings with Village staff.
Finally, as he mentioned at the beginning of the meeting, Mayor Aronsohn noted that Jack Lorenz passed away. One thing that many people may not realize is that Mr. Lorenz was a real advocate for people with disabilities and special needs.
7. COMMENTS FROM THE PUBLIC
Mayor Aronsohn stated they would again have comments from the public and asked anyone wishing to address the Village Council to come forward.
Leonard Eisen, 762 Upper Boulevard, commented that he does not believe that the full extent of the cost of moving the Federici sculpture is known. He asked why it has to be moved at all, and he thinks that the costs will be far more than what is expected. Unless there is a very good reason to move it, Mr. Eisen believes it is a waste of time and money to do so. Councilwoman Knudsen explained that Gaetano Federici is a renowned sculptor from Paterson, and the sculpture stood at the original Hudson Street Fire and Police station. It was mounted above the door and recessed as a very significant statement representing the Seal of the State of New Jersey. The sculpture is of cast stone, and is an historic art piece, which belongs to the people of Ridgewood. Approximately 30-40 years ago, the sculpture disappeared, and was later found tossed in the back of a wooded area near the Traffic and Signal building, covered with leaves and moss. It is a priceless piece of art, and deserves to be restored and placed where it belongs, which is in front of Village Hall. It can again be regarded as a statement, and as something that represents the Seal of the State of New Jersey. The reason for its placement in front of Village Hall is due to the fact that the Seal for the Village of Ridgewood is just beyond it, above the entrance to Village Hall.
Councilwoman Knudsen noted that Mr. Eisen is correct when he said that things sometimes have a way of costing a lot more than what was anticipated, but this was a recommendation made by the Historic Preservation Commission, as well as the Ridgewood Arts Council. Mr. Eisen pointed out that the cost for moving it and re-installing it is not known. Councilwoman Knudsen said that quotes have been received, and the price range is known. To allow the statue to remain in its current condition is to risk losing it forever, and Councilwoman Knudsen believes it deserves some attention. If it proves too costly to move it, that situation can be addressed at that time. Mr. Eisen suggested that perhaps a Village event could be held to raise money to help offset the costs of moving the statue. It would give all Ridgewood residents a sense of ownership in the statue. Councilwoman Knudsen responded that soliciting private donations is an option that is being explored. She noted that this will be discussed again at future meetings, and explained that there was an offer made to do some renderings of a suggested pedestal for the statue.
Councilman Pucciarelli mentioned that the Ridgewood Arts Council now has a Ridgewood Arts Foundation, and they will be holding a kickoff event in the early spring, the purpose of which is to provide an opportunity for private funding of artistic endeavors in the Village.
There were no other comments from the public at this time, and Mayor Aronsohn closed the time for public comments.
8. RESOLUTION TO GO INTO CLOSED SESSION
The following resolution, numbered 14-297, to go into Closed Session, was read in full by the Village Clerk, as follows:
10. ADJOURNMENT
There being no further business to come before the Village Council, on a motion by Councilman Pucciarelli, seconded by Councilwoman Hauck, and carried unanimously by voice vote, the meeting was adjourned at 9:28 P.M.
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Paul S. Aronsohn
Mayor
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Heather A. Mailander
Village Clerk
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