Village Council Public Work Session Minutes 20141105

A REGULAR WORK SESSION OF THE VILLAGE COUNCIL OF THE VILLAGEOF RIDGEWOOD HELD IN THE SYDNEY V. STOLDT, JR., COURTROOM OF THE RIDGEWOOD VILLAGE HALL, 131 NORTH MAPLE AVENUE, RIDGEWOOD, NEW JERSEY, ON WEDNESDAY, NOVEMBER 5, 2014 AT 7:30 P.M.

1.         CALL TO ORDER – OPEN PUBLIC MEETINGS ACT – ROLL CALL – FLAG SALUTE – MOMENT OF SILENCE

Mayor Aronsohn called the meeting to order at 7:31 P.M., and read the Statement of Compliance with the Open Public Meetings Act. At roll call, the following were present: Councilmembers Hauck, Pucciarelli, Sedon, and Mayor Aronsohn. Also present were Roberta Sonenfeld, Village Manager; Heather Mailander, Village Clerk; and Matthew Rogers, Village Attorney. Councilwoman Knudsen was absent.

Mayor Aronsohn led those in attendance in the Pledge of Allegiance to the flag and asked for a moment of silence in honor of the American men and women serving in our Armed Forces, as well as those serving as first responders.

2.         COMMENTS FROM THE PUBLIC

Mayor Aronsohn asked if anyone from the public wished to speak regarding any of the agenda items.

Ellie Gruber, 229 South Irving Street, said she watched the previous Village Council meeting, and the discussion about the 2013 resolution regarding electronic communications during public meetings. Ms. Gruber applauded the Councilmembers for adopting the resolution that brings open government into the digital age so that every resident has the right to know how his/her government is functioning. She wishes that the State legislators would pass the new version of the Open Public Meetings Act, which has that provision. However, Ms. Gruber pointed out that when Councilman Pucciarelli answered a resident’s question by stating that he only looked at a text message, or answered a text message from a family member, that did not meet the high standards that the Councilmembers set for themselves. Ms. Gruber said she believed it was Councilwoman Hauck who correctly said that we live in a digital age, and everyone has a phone that is being checked. That is true, but when elected officials are making decisions on multi-million-dollar budget questions; when resolutions are read; when legal opinions are given; or when Ms. Sonenfeld is giving her report, the Councilmembers should not be distracted. If, in fact, the Councilmembers want to write an exception in the resolution regarding electronics, saying something to the effect that electronic communications between a Councilmember and members of the public, except for family members, should be forbidden, they have a right to do so. The Councilmembers would be free to take calls from their spouses or children. Ms. Gruber said she likes the response by Councilman Sedon when he said that his family knows where he is, and they should not call or text him. Ms. Gruber commented that, while she hopes it never happens, if there were ever a family illness or emergency, and communication between a Councilmember and his/her family became necessary, the person should be designated to receive such calls, or let the Police Department know. Everyone is multi-tasking, but Ms. Gruber hopes that when matters affect us all, whether it deals with water, sewage, trees, rats, or a myriad of other day-to-day details, the Councilmembers are not checking their phones or tablets. She asked if it would be possible for the Councilmembers to resolve to put all of their electronics away, out of sight and powered off, while an open public meeting is in progress.

Councilman Pucciarelli responded to Ms. Gruber by saying that he appreciated what she said about the policy, and as the author, he would take some responsibility for not including what should be an exception about communications with family members. He noted that his daughter drives home from work on Route 287 and traffic could delay her return home. If the babysitter has to leave, he would go to his daughter’s home and stay with his grandchildren. This has never happened, but family trumps all else.   Councilman Pucciarelli said he would introduce an amendment to the resolution about communications with family members for just that reason.

Diane Palacios, 342 North Van Dien Avenue, commented about Memorial Park at Van Neste Square being used every weekend during the spring and summer for big events. Ms. Palacios said she has lived in Ridgewood since 1978, and she enjoys going to Memorial Park at Van Neste Square. She finds it to be an oasis of tranquility after a busy day in the CBD, where one can sit quietly and get a feeling of nature in the midst of the activities going on around Ridgewood, which one can see while sitting in that quiet area. Although Ms. Palacios enjoys the events held in the park, especially Earth Day, she does not like the idea of holding events in the park every weekend just for the sake of holding events. Ms. Palacios believes that Memorial Park at Van Neste Square should be kept as a place of contemplation and tranquility, as it is now, instead of constantly being used for hosting events.

Finally, Ms. Palacios said she does not understand the statement that is repeatedly made during Village Council meetings that the CBD is the heart of Ridgewood. She believes that the CBD is the commercial center of the Village, and over the years, different commercial establishments have come and gone. Ms. Palacios believes that the “heart” of Ridgewood is wherever any given person’s heart happens to be in Ridgewood. Ridgewood has a lot to offer to a lot of people. Ms. Palacios pointed out that, at different phases of each person’s life, his/her heart is probably in a different place. For example, right now, her heart is with the Ridgewood Public Library, where she thinks it has always been. Young parents with children might find that their hearts are with the schools. Parents with children who were involved in sports might have their hearts at Veterans Field. Senior citizens’ hearts are most likely at the Community Center, which is very important to Ridgewood. The sidewalks could also be considered to be the “heart” of Ridgewood, because so many people use them to stay fit by walking and/or running along them.

There were no other comments from the public at this time, and Mayor Aronsohn closed the time for public comment.

3.         DISCUSSION

a.         Budget:

1.)        Clinton Avenue Improvements

Ms. Sonenfeld noted that this is an acknowledgment by the Village Council that Clinton Avenue will be paved according to the recommendations made by the Citizens Safety Advisory Committee (CSAC), which has involvement of citizens, Councilmembers, and members of the Board of Education. The recommendation does not include sidewalks, which is not in compliance with the Complete Streets Policy that was previously adopted by the Village Council.

Councilman Sedon commented that approximately 16-17 residents of Clinton Avenue came to the CSAC meeting, and none of them supported sidewalks, but they did support the other improvements. The members of the CSAC voted after some deliberation, and decided to make a recommendation based on the wishes of the residents, so they did not include sidewalks. Sergeant Pullman, of the Ridgewood Police Department’s Traffic Safety Bureau, and Christopher Rutishauser, Village Engineer, were there, and they believe it is a safety issue and would conform to the Complete Streets Policy, so sidewalks should be included. However, the CSAC members decided to vote the other way. Mayor Aronsohn asked if Councilman Sedon is comfortable with the recommendation of the CSAC, and Councilman Sedon said he is. The Village Council agreed to put this resolution on the agenda for the November 12, 2014 Public Meeting.

2.)        Award Contract – Printing and of Village Calendar

Ms. Sonenfeld pointed out that this contract is to approve the annual printing of the Village Calendar. The lowest bid was in the amount of $10,829 from Ridgewood Press. The committee will meet and review some of the proposed layouts. The Ridgewood Press bid includes a color front cover, but if the color front cover is eliminated, the estimated cost would be approximately $500 less. The committee is continuing its discussion about this. The Village Council agreed to put this resolution on the agenda for the November 12, 2014 Public Meeting.

3.)        Award Contract – Ambulance

Ms. Sonenfeld explained that this is an award for the replacement of an ambulance, which is being traded in. The ambulance to be replaced is from the year 2000, and the trade in has been included in the costs shown in the proposal. Ms. Sonenfeld commented that a lot of research was done before selecting this particular ambulance. There have been some problems with the ambulance fleet. One of the ambulances that is not being replaced at this time blew an engine earlier this year, which cost approximately $13,000 to fix. This ambulance will be the first four-wheel-drive ambulance in Ridgewood, and it will also be the first one to have airbags in the patient compartment. Ms. Sonenfeld added that this recommendation is coming from the Department of Emergency Services. The Village Council agreed to put this resolution on the agenda for the November 12, 2014 Public Meeting.

4.)        Award Contract – Sprinkler Repairs at the Train Station

Ms. Sonenfeld commented that this is a resolution to repair the irrigation system at the train station, which was damaged because of a paving project around Garber Square. The cost of this repair work is covered under the Garber Square project. The Village Council agreed to put this resolution on the agenda for the November 12, 2014 Public Meeting.

5.)        Authorize Application for Energy Audit at Water Pollution Control Facility and Other Village Facilities

Ms. Sonenfeld explained that this authorizes Mr. Rutishauser to obtain an energy audit for the Water Pollution Control Facility. This audit is free, and there is no required investment for the Village to make. The Village Council agreed to put this resolution on the agenda for the November 12, 2014 Public Meeting.

6.)        Award Contract – 2015 Ford F350 Truck – Traffic and Signal Division

Ms. Sonenfeld explained that this is a purchase under State contract for a 2015 Ford F350 truck, which is a multi-purpose vehicle to replace a 1998 vehicle, and will be used for snowplowing operations. The funds come out of the 2014 capital budget. The Village Council agreed to put this resolution on the agenda for the November 12, 2014 Public Meeting.

7.)        Award Contract – Two 2015 Ford F250 Pickup Trucks – Water Department

Ms. Sonenfeld commented that this contract is for two more 2015 Ford F250 pickup trucks for the Water Department to replace trucks that have recently undergone extensive and costly repairs. The funds for this come from the Water Department budget. The Village Council agreed to put this resolution on the agenda for the November 12, 2014 Public Meeting.

8.)        Award Professional Services Contract – Survey for Hudson Street Parking Lot

9.)        Request for Proposals for Professional Environmental Engineering Services for Hudson Street Parking Lot

Ms. Sonenfeld noted that plans have begun for a parking garage in the Village, particularly at the Hudson Street site. Regardless of how the garage is built, there is some preparation work that must be done. One of the things that must be done is to have a survey performed on the property, and Ms. Sonenfeld requested that the Councilmembers pass a resolution to award survey work at the site. The survey will cost approximately $6,300.

Regarding the professional environmental engineering services for the Hudson Street parking lot, Ms. Sonenfeld explained that this is also necessary preparatory work for the parking garage proposal. Mayor Aronsohn asked what is entailed in the preparatory work. Ms. Sonenfeld pointed out that the first thing is to do the survey, and this particular item is for an environmental study. She added that after some discussion over the past couple of days, she believes the best way to proceed would be to introduce a bond ordinance at the Public Meeting next week to cover this resolution, as well as the ultimate work for the environmental study. That will ensure that money is put aside for the preliminary work at that site. A recommendation will be forthcoming regarding how much should be set aside for the work.

Councilman Pucciarelli stated that he read the RFP, as well as the background material for the environmental study, and he wondered if it was necessary to prepare an RFP for the survey of the property. Ms. Sonenfeld answered that it is not necessary. This is for professional services, and the contractor is one that the Village has used in the past. Ms. Sonenfeld explained that the feeling was that, in order to go out for an RFP to build the garage, the people who would be responding to the RFP have to have an understanding of the environmental situation underground.

Mayor Aronsohn noted that it is his understanding that any environmental remediation for a parking garage would be much less than what will be required to build for commercial use, or for an apartment building, or something else of that nature. Mr. Rutishauser responded that the environmental study entails finding out what is in the ground, and if there any latent issues for which the Village could be held responsible. The best result would be to find no contamination. However, if there is contamination, the consultant sought by the proposal would identify that contamination and give some ideas on how to remediate it. Remediation could be a part of construction work, or could be remediated as part of a large excavation by moving contaminated soil. If there is groundwater contamination, that would also be addressed at that time. Ms. Sonenfeld asked if the treatment is different based on the purpose of the proposed development. Mr. Rutishauser answered that it would depend on what contaminants are present. If it is strictly soil contamination, and has not entered the groundwater, excavation removal is usually the quickest way to address that. If the contamination has gone into the groundwater, more extensive investigation is usually required. The consultant who wins the bid for the environmental study would advise the Village as to the best course of action to take. Ms. Sonenfeld asked if it matters whether the proposed development is a garage or if a senior citizens housing center is proposed. Mr. Rutishauser responded that, generally speaking, the answer would be no, unless any contaminants are to be left in situ, in which case the remedy would be to cap it and put in an institutional control. That would also require determining what the contamination is; what levels of contamination would be allowed to be left in place; and what type of barriers the New Jersey Department of Environmental Protection (NJDEP) would require to be implemented to prevent the public from coming into contact with the material.

Councilwoman Hauck asked how big a site would be necessary for the environmental study. Mr. Rutishauser responded that the first thing to be done would be to walk the site to see if there any indicators or any items in the historical records that suggest a contamination issue. If anything is identified based on those indicators, the consultant would do some soil borings and put in some groundwater monitoring wells. Mr. Rutishauser explained that soil borings are generally 4-6 inches in diameter. They are drilled down into the ground, samples are collected, and the holes are covered. Groundwater monitoring wells are usually four-inch wells that are drilled into the ground, with a flush cover plate put in place to enable future sampling intervals. The proposal does include test bits, which are required to be backfilled upon collection of any samples.

Ms. Sonenfeld commented that this is an attempt to allow parallel work to be done while the County is working with the Village on the possibility of doing a parking study. This enables the work to move forward.

Mr. Rutishauser added that the survey to be commissioned would be the base map for anything to be constructed on that lot. The surveyor, Dan Dunn, has worked for the Village for more than 12 years. He has done several weeks of research, and he must also carefully survey if there are any encroachments into the property lines, such as in building corners. The property also has an easement giving access rights to two adjoining lots, which also must be researched and the legal rights to those lots must be clearly defined.

Ms. Sonenfeld stated that the resolution would not be adopted until December to allow time to draft an ordinance, so that the resolutions and ordinance could be discussed and voted on at the same time.

Councilman Sedon asked if there were any cost estimates for this project before a bond ordinance is acted upon or if the Village Manager plans to pursue a bond ordinance without an estimate. Ms. Sonenfeld responded that she and Mr. Rutishauser will be discussing what they believe the estimate should be to do the RFP, and to get the necessary responses. She gave a general estimate of $50,000-$100,000 for the entire bond ordinance, but that has not yet been discussed in detail.

Mr. Rutishauser added that this RFP for an environmental study is very similar to the one that enabled the background research for the North Walnut Street Redevelopment Zone. Ms. Sonenfeld asked Mr. Rutishauser if he remembered the cost of that work, and he estimated it was $50,000-$60,000. The Village Council agreed to put the introduction of the bond ordinance on to the November 12, 2014 Public Meeting.

10.)      Award EUS Contract – Repairs to Lighting Systems at Veterans Field

Ms. Sonenfeld reminded everyone that there was a problem with the lighting at Veterans Field. It was rendered inoperable, and it was fixed internally. The initial estimate for the work was $15,000, but it was done for $11,500. This represents a request for the Village Council to approve the extraordinary unspecifiable service that has already been performed. The Village Council agreed to put this resolution on the agenda for the November 12, 2014 Public Meeting.

11.)      Authorize Shared Services Agreement – TV Inspection with Northwest Bergen County Utilities Authority

Ms. Sonenfeld explained that this resolution is to approve a Shared Services Agreement with the Northwest Bergen County Utilities Authority (NWBCUA) for TV inspection services for the sanitary and storm system lines. Ms. Sonenfeld asked Mr. Rutishauser about this, and he told her that the last time they were used was approximately 5 years ago, and that the Village uses its own push camera, but this is available in the event it is needed. The Village only pays if the service is used. The Village Council agreed to put this resolution on the agenda for the November 12, 2014 Public Meeting.

12.)      Approve Budget Transfers

Ms. Sonenfeld commented that budget transfers are done every year in November and December. Ms. Sonenfeld just completed the third-quarter reviews with the Department Directors, and the impact of those reviews can be seen in the requested budget transfers. She pointed out that the Building Department will be receiving approximately $39,500, as a result of the reorganization and the management personnel that has been added there. That amount is being offset by some delayed hiring of personnel in the Building Department. There is also a line item of $65,000 going to the Streets Department for the leaf program, to cover the cost of outsourcing leaf removal in one area of Ridgewood to Downes Tree Service. This figure is offset by the approximately $40,000 that is being saved due to the removal of Saturday overtime pay, and any other overtime pay, as well as the gasoline that has been saved from not using the loaders in the way they have been used in the past. Another line item shows $45,000 transferred to Yard Waste Recycling, which is the extra money needed to remove the grass clippings, as well as $20,000 transferred to Sludge Removal as a result of higher volume.

Ms. Sonenfeld noted that the Village is currently on target to meet its budget for 2014, because so far, she has been able to offset the increases by transferring funds from other departments. However, she noted that there is one mistake in the list: the $11,500 figure for Traffic and Signal should be $15,000, and the Parks OE figure of $15,000 should be $11,500. That does not affect the overall total. The Village Council agreed to put this resolution on the agenda for the November 12, 2014 Public Meeting.

Ms. Sonenfeld pointed out that regarding revenues, it is expected that revenues will remain flat for 2014, although there will be slight increases in random Departments. However, revenues from significant sewer discharges are expected to be much lower due to water conservation efforts, while Building Department revenues are expected to be significantly higher. In addition, Police Department administrative details also increased due to increased administrative fees. On the other hand, recycling revenues are significantly lower. Finally, revenues for the Parking Utility are expected to increase.

13.)      Approve Cancellation of Real Estate Taxes for Disabled Veteran

Ms. Sonenfeld explained that this is a request to approve a resolution for a property owner who is eligible for a 100% disabled veteran’s deduction due to a wartime disability. This authorization will allow a refund of his taxes. The Village Council agreed to put this resolution on the agenda for the November 12, 2014 Public Meeting.

14.)      Award Contract – Kubota Commercial Grounds Maintenance Equipment – Ridgewood Water and Parks Department

Ms. Sonenfeld noted that this is for another piece of equipment that is included in the Ridgewood Water budget. The equipment will be used for cleaning snow and cutting grass, and will replace another similar piece of equipment. The equipment is a Ventrac Model Kubota Gasoline Engine.

Ms. Sonenfeld commented that, as Directors review their departmental budgets, they are looking for equipment that can be used in multiple ways among different departments. This particular piece of equipment was researched and highly recommended. The funds for this are from the 2014 capital budget for the Water Utility. The Village Council agreed to put this resolution on the agenda for the November 12, 2014 Public Meeting.

b.         Policy:

1.)        Parking Improvements in Central Business District

Ms. Sonenfeld stated that she and Mayor Aronsohn have been working on this with a lot of input and commentary from the public, as well as from business owners in the CBD and Councilmembers. She reminded everyone that the goals were to revamp the current state of parking in the community, while continuing to support Ridgewood commuters, provide better and more parking for residents and non-residents, as well as for shoppers and diners. The last goal was to provide guaranteed parking spaces for people employed in the Village. Some of the proposals in the ordinance, as well as some of the programs already implemented, are short-term. Valet parking has been implemented in the CBD, and employee parking has begun at the Ken Smith site. It is a work in progress, and modifications will have to be made as situations arise. However, Ms. Sonenfeld and Mayor Aronsohn believe that the ordinance reflects the feedback received. Mayor Aronsohn agreed, saying that he and Ms. Sonenfeld made conscientious efforts to consider the comments made by the other Councilmembers at the previous Village Council meeting. The three issues seemed to be permits; standardization of the parking meters, including times and costs; and the holidays. Each of those three issues is addressed in the ordinance and one resolution.

Ms. Sonenfeld pointed out that the complete parking package contains four ordinance amendments, and one resolution. The first amendment addresses Ridgewood parking permits, which used to be called Unlimited, Prepaid Parking permits (UP3). The proposed permits would be issued to Ridgewood residents that could be used at the train station plaza, as well as at the Hudson Street, Prospect Street, Chestnut Street, Walnut Street, Cottage Place, and Route 17 parking lots, replacing the old UP3 permits. The permits could also be issued to non-residents to use at the Cottage Place parking lot, and the Route 17 parking lot. The number of non-resident permits to be sold would be limited.

Mayor Aronsohn reminded everyone about a previously-held discussion regarding the goal of providing parking for everyone, while paying particular attention to Ridgewood taxpayers. The permitting issue was discussed, and the two options were determined to be either allowing permits to be sold to Ridgewood residents only; or to allow non-residents to buy permits at a higher price, with different stipulations. Mayor Aronsohn and Ms. Sonenfeld are supporting the latter option, in which permits for Ridgewood residents would cost $750 per year. Ms. Sonenfeld interjected that this option is the next ordinance that she was going to discuss. Mayor Aronsohn continued by saying that the $750 reflects a $100 increase over the previous price, which was $650, and would average out to approximately $3.75 per day for a Ridgewood resident, who could park in any of the public parking lots in Ridgewood with that permit. Non-residents would be charged $1,500 per year for the permit, and they would be restricted to parking in the Cottage Place lot or the Park and Ride lot on Route 17. Mayor Aronson and Ms. Sonenfeld did some research on the various public parking lots available in Ridgewood, and the Cottage Place lot seems to be empty for most of the day.

Councilman Sedon asked if there would be any limit on the number of permits that would be issued, or if caps would be placed on the number of permits issued for residents and/or non-residents. Ms. Sonenfeld said that the initial discussion raised the possibility of capping the number of non-resident permits at 25, but that could be re-evaluated based on monitoring of the situation. The language in the proposed ordinance is a bit broad, allowing the Village Manager some authority in what is issued. Therefore, if it was noticed that the number of resident permits increase, the situation can be re-assessed. In 2014, the number of resident UP3 permits sold to date is 230. Ms. Sonenfeld reminded everyone that approximately 100 spots are being taken out of the lots that are closer to the CBD, and putting the spaces in a lot that is used approximately 40%-70% of the time. Mayor Aronsohn added that at this time, there is an idea about limiting the number of permits available to non-residents, but the situation will be monitored, and Ms. Sonenfeld will come back with a recommendation if the numbers change significantly.

Councilman Pucciarelli stated that he thinks it strikes a fair balance on an issue that has been discussed several times, which is how to treat non-residents in this situation. Initially, Councilman Pucciarelli thought that they should be treated the same as Ridgewood residents, because Ridgewood is the “steward” of a train station that serves more than one community, and those commuters shop in Ridgewood. He has heard the arguments presented by Mr. Hillmann, who owns Hillmann Electric, to the effect that at this time, Ridgewood has a very tight parking situation, particularly with respect to the balance between shoppers and commuters, and adjustments must be made. Councilman Pucciarelli said he hopes this is a temporary state of affairs, and Ms. Sonenfeld will be keeping a watchful eye on things so that if the residents do not have enough spaces, more permits can be issued for them, or vice versa. In addition, Councilman Pucciarelli pointed out that although the Ridgewood train station serves more than one community, the property on which the commuter parking lot sits at the train station is owned by the Village, not by New Jersey Transit. That property is financed one way or the other by the taxpayers of Ridgewood. Mr. Rogers pointed out that the Village is entitled to give preference to its own residents. Mayor Aronsohn agreed with Councilman Pucciarelli, adding that at the same time, it is necessary to be welcoming to people from other communities.

Councilwoman Hauck asked if, as a household, a parking permit is purchased, is that limited to one vehicle in the household, or if, for example, three vehicles are included in the price of $750. Janet Fricke, Assistant to the Village Manager, said that the permit is on a hangtag, because it is transferable. It can be used by up to three vehicles in the same household, which must be listed on the application. However, only one spot would be available, so the three vehicles could not be using the same permit at the same time. Moreover, Ridgewood residents can obtain stickers for their vehicles that identify them as residents, which can be used to park in the train station lot on the west side. Those stickers are free to Ridgewood residents, and are required in order to park at the train station. Mayor Aronsohn commented that the number of permits that can be purchased per household is unlimited, and each permit can be used for up to three vehicles within that household.

Councilman Pucciarelli asked if the west side parking lot, which is adjacent to the train station, is open to everyone for parking. Ms. Fricke responded that it is open only to Ridgewood residents. Ms. Sonenfeld pointed out that the parking rules for the west side parking lot at the train station will not be changing, and the 12-hour meters will remain in place in that lot. However, Ridgewood residents who purchase the parking permits, and who also have the Ridgewood resident stickers on their vehicles, can park in the metered spaces using their permits; they do not have to feed the meters. That is true for any of the metered spaces in Ridgewood parking lots.

The second ordinance in the parking proposal has to do with the pricing structure that was discussed. The third ordinance in the parking proposal affects employee parking in the CBD. There was an ordinance proposed based on parking availability at the Ken Smith site, and this ordinance extends CBD employee parking to the Cottage Place lot, in addition to the Ken Smith site. That allows employees to park on both sides of town. The price is the same for either lot, which is $80 per month.

Mayor Aronsohn reiterated that Ridgewood residents who purchase parking permits will be allowed to park in any public parking lots on an unlimited basis. Non-residents who purchase parking permits will be allowed to park in the Cottage Place lot or in the Park and Ride lot on Route 17. Employees of businesses in the CBD can purchase permits allowing them to park at the Ken Smith site, or at the Cottage Place lot. CBD employees must choose one lot in which to park.

The final ordinance has to do with changing the 12-hour parking meters to three-hour parking meters, and to change the operating times of the meters to 10:00 A.M.-6:00 P.M. in those lots. This will effectively make all of the parking meters in the CBD three-hour meters that will operate from 10:00 A.M.-6:00 P.M., and will cost $.25 per 30 minutes. Ms. Mailander pointed out that one more ordinance will be needed, because the proposed ordinance does not affect pricing. Ms. Sonenfeld responded that she already contacted Mr. Rogers with respect to that, and another ordinance will be forthcoming.

Councilman Sedon asked for clarification that employees of businesses in the CBD will only be permitted to park in the Ken Smith site, or in the Cottage Place lot, and that opportunity will only be available to full-time employees. Mayor Aronsohn confirmed this, and added that they could also choose to use the three-hour meters. Councilman Sedon suggested that perhaps the meters in the parking lots could be four-hour meters, because eventually, the Ken Smith lot will no longer be available, making the Cottage Place lot the only space available for CBD employees. There will still be employees who circulate if they are part-time workers, or who do not purchase the parking passes, for whatever reason. Changing some of the meters to four-hour meters would help to reduce the amount of circulation that will be necessary by those workers, while still preventing commuters from parking in those spaces. Mayor Aronsohn asked if Councilman Sedon was suggesting four-hour meters in all of the metered parking lots, or only in the Cottage Place lot. Councilman Sedon replied that he was referring to all of the parking lots, except for the parking lot at the train station, and the one on Route 17, because those are used by commuters. Ms. Sonenfeld agreed with Councilman Sedon that this needs to be considered when the Ken Smith site is no longer available, although it is hoped that another alternative will be available by that time. She does not think it is a good idea to consider this change at this time, because based on comments received from the business community, four-hour meters would tie up parking spaces, and the idea is to circulate the available parking spaces. The decision was made early in this process to change the meters to three-hour meters first, and evaluate how that works, so that if necessary, the meters could ultimately be changed to four-hour meters. The number of employees in the CBD who will be using the spaces is unknown at this time, and the employee passes can be used by multiple part-time employees, who can share the permits.

Councilman Pucciarelli believes this will increase usage of the Cottage Place lot, which is largely ignored by commuters, whereas non-residents with Ridgewood parking permits will have no choice but to use that lot.

Mayor Aronsohn suggested that the Councilmembers move forward with this proposal, and continue to monitor the situation and make any necessary changes as the situation warrants. Ms. Sonenfeld believes that by the end of December 2014 or early January 2015, the situation will be clearer, and if any changes must be made, they can be discussed that at that time.

The Village Council agreed to put this on the agenda for the November 12, 2014 Public Meeting.

2.)        2014 Holiday Parking in Central Business District

Ms. Sonenfeld noted that this is the final part of the parking package, which states that on November 29^th; December 6^th; December 13^th; December 20^th; and December 27^th, parking will be free in the parking lots, but not at the metered spaces on the streets. Mayor Aronsohn reiterated that this was based on discussions held at Village Council meetings, as well as input from the business community. This applies to employees as well as shoppers.

Councilman Sedon asked if there is any way to discern those people who park their cars in the lots on those dates while they take the train into New York City. Mayor Aronsohn said there is no way to know that, and this practice has been used in the past, and it has been good for business owners, employees, and shoppers. There will be no enforcement of the parking meter restrictions in the parking lots, but there will be enforcement of the parking restrictions on the streets on those dates.

Councilwoman Hauck asked if it is known how much revenue will be lost by the Village by allowing free parking in the parking lots on those dates. Ms. Sonenfeld responded that there is an estimate based on allowing free parking in all metered spaces, whether on the street or in parking lots, but she did not have that information in front of her. She acknowledged that it is reducing revenue, but the Village will still be ahead as far as revenue is concerned for the year. The Village Council agreed to put this resolution on the agenda for the November 12, 2014 Public Meeting.

3.)        Endorse Community Development Block Grant Application – Family Promise

Ms. Sonenfeld noted that this is an endorsement given by the Village Council of a Community Development Block Grant application for Family Promise. No Village funds are obligated by this endorsement. The Village Council agreed to put this resolution on the agenda for the November 12, 2014 Public Meeting.

4.)        Endorse Community Development Block Grant Application – West Bergen Mental Healthcare

Ms. Sonenfeld commented that this, like the previous item, is an endorsement given by the Village Council for a Community Development Block Grant application for West Bergen Mental Healthcare. The Village Council agreed to put this resolution on the agenda for the November 12, 2014 Public Meeting.

5.)        Discussion of Ordinance No. 3066

Ms. Sonenfeld and Mayor Aronsohn noted that this will be tabled until Councilwoman Knudsen is present for discussion.

6.)        Shade Tree Policy

Ms. Sonenfeld commented that this is something Councilman Sedon has been working on, and she turned the discussion over to him.

Councilman Sedon stated that the Shade Tree Commission members have had several discussions with Mr. Rogers, who gave them suggestions regarding an ordinance. The Commission members are hoping to lift the ban on tree planting; they would like to look at areas of public property, including the grassy medians between the curbs and the sidewalks, but nothing that is less than three feet wide, so trees are not planted in smaller medians; and they are looking for a component that allows residents to adopt trees, or some way in which they could make donations in order to get a tree planted near his/her home to reap the benefits offered by trees. They hope to draft an ordinance that could be viewed as a preliminary type of ordinance, which could be changed or expanded as needed. The Shade Tree Commission hopes to be able to explore other avenues and ways to find funding and/or grants, as well as putting together a plan for reforestation for some of the areas where trees have been removed during various storms, as well as due to trees reaching the end of their natural lives, at which time they have to be removed for safety reasons. The ordinance would also help with tree management, allowing the Village to keep an inventory of trees that are in the Village. It also might help to lessen some of the negative impact from trees if there are people who are paying attention to Village trees and their environments. The Shade Tree Commission could augment some of the Village workers, because the Commission members could observe areas where trees are planted, as well as being able to take calls from residents regarding trees. Another possibility is to log any of their observations on a website, which could be passed on to the appropriate Village Department for further action. The Commission members are currently in the process of drafting this ordinance, which they hope to present to the Village Council.

Councilman Pucciarelli asked if the Commission members are still considering the possibility of the Village planting trees inside the sidewalks, which would be on private property. Councilman Sedon said that is not something they are discussing at this time, but that type of planting depends upon the location, because if there is no sidewalk, all that is available is private property. That is something that could be addressed later to see how far the right-of-way extends into private property. If the property owner desired a tree to be planted in that area, s/he would sign an agreement allowing the Village to send someone to inspect the site to ensure that planting a tree will not interfere with any power lines or other utility conduits, and if the location is deemed to be a good location, the tree can be planted there. Councilman Pucciarelli believes that is the correct approach to take regarding planting trees on private property, because it makes it a cooperative approach between the property owner and the Village, and the Village does not become the owner of trees planted on private property throughout Ridgewood. Councilman Pucciarelli believes that citizens of Ridgewood can be counted on to do the right thing regarding landscaping, although sometimes they need to be encouraged to do so.

Concerning planting trees on the medians between the curbs and the sidewalks, Councilman Pucciarelli stated that his reservations had to do with the fact that not all streets have the appropriate sized grass strips, and the type of tree to be planted there could be chosen based on that criteria. In addition, there is the issue of overhead wires and other utility conduits, which also affect the type of tree that should be planted in a particular location. Councilman Sedon stated that all of that is encompassed in the “right tree, right location” maxim, and reiterated that the Shade Tree Commission is proposing that no trees be planted in medians smaller than three feet. He noted that PSE&G made a gift of approximately 15-20 trees of different species to the Borough of Glen Rock, which they asked to be planted under wires to see how they grow and how they interfere or interact with the wires, which Councilman Sedon said could be considered as part of the ordinance in Ridgewood. In addition, there could be a suggested tree list appended to the ordinance. Councilman Pucciarelli commented that it is aesthetically pleasing to see trees planted in the medians throughout Ridgewood, although it was decided by the Village Council several years ago that trees would no longer be planted in those grassy strips between the sidewalks and the streets. He believes that policy needs to be reconsidered, so that perhaps trees could be planted in some areas. Councilman Sedon pointed out that the language could be broadened to stipulate that the Director of the Department of Parks and Recreation, or his designee, could be the one to make those assessments. There is a lot of training available regarding choosing the right type of tree for a particular location, as well as training for other tree-related issues. Moreover, if an area needed to be reforested, a plan could be devised to plant the maximum amount of trees in that area, despite a limited amount of funds.

Mayor Aronsohn stated that it seems that there is finally a shade tree policy in Ridgewood, which has been discussed since Hurricane Sandy occurred. He thanked the members of the Shade Tree Commission, and George Wolfson, the Chairperson of the Commission, as well as Councilman Sedon, Ms. Sonenfeld, and Mr. Rogers for their efforts. The Village Council agreed to put this on the agenda for the November 12, 2014 Public Meeting.

c.         Operations:

1.)        PSE&G Incandescent Streetlight Update

Ms. Sonenfeld stated that this is a proposal to upgrade the incandescent fixtures in streetlights to LED fixtures. Incandescent light fixtures are outdated, and the supply of those types of bulbs is rapidly shrinking. There are approximately 839 of these streetlights in the Village. The cost will be an on-going cost of $1,264 per month until the work is completed. Although the cost of electricity for LED lights is less than that for incandescent lighting, that cost savings is offset by the cost of the LED fixtures.

Councilman Sedon asked if Ms. Sonenfeld had any idea of the timeframe for this work, and when it is expected to be completed. Mr. Rutishauser responded that in his discussions with PSE&G, if the Village were to start replacing several of the street lights every month, it will take some time. One of the reasons is because the LEDs have had a long lead time. LED fixtures have been ordered for some locations in the Village where residents requested a new streetlight or an upgrade to a streetlight, which was approved by Ms. Sonenfeld. It took approximately 9 months to switch the streetlights on West Saddle River Road, and it took approximately 7-8 months to switch the ones on Albert Place. It appears that more LED fixtures will be coming as the demand increases for them. Mr. Rutishauser estimates that it will take several years to switch all of the streetlights. Ms. Sonenfeld noted that the price quoted will not be paid up front, but will be an incremental expense. The Village Council agreed to put this on the agenda for the November 12, 2014 Public Meeting.

2.)        Installation of Stop Sign – Belmont Road and Hamilton Road

Ms. Sonenfeld noted that Mr. Rutishauser observed a location at the intersection of Belmont Road and Hamilton Road that requires the installation of a stop sign. This resolution will allow the stop sign to be installed and backed up by an ordinance. The Village Council agreed to put this on the agenda for the November 12, 2014 Public Meeting.

4.         REVIEW OF NOVEMBER 12, 2014 AGENDA

Ms. Mailander announced that the Public Meeting would include the following Proclamations: National Diabetes Awareness Day; Recognize Alzheimer’s Awareness Week; and National Family Week. In addition, a firefighter will be sworn in, and an Eagle Scout presentation is scheduled.

The ordinances to be introduced are: Bond Ordinance for the Hudson Street Parking Lot; Shade Tree Ordinance; several parking ordinances; and Installation of Stop Sign at Belmont Road and Hamilton Road.

The scheduled Public Hearings include: Require Pest Control during Demolition of Structures; Amend Chapter 265 – Vehicles and Traffic – Installation of Stop Signs – Kensington Drive and Sterling Place.

Resolutions include: Approve Budget Transfers; Establish Annual Service Charge and Payment for Guarantee Bond for Ridgewood Senior Citizen Housing Corporation and Guaranty of Payment of Revenue Bonds; Award Contract – Printing of Village Calendar; Award Contract – Ambulance; Award Contract – Sprinkler Repairs at Train Station; Award Contract under County Contract – Ambulance Stretchers; Award Contract under State Contract – Mobile Video Recording Devices in Police Cars; Award Contract under State Contract – Purchase of 2015 Ford F350 Truck – Traffic and Signal Department; Award Contract under State Contract – Two 2015 Ford F250 Trucks – Water Department; Award Extraordinary Unspecifiable Contract – Repairs to Lighting System at Veterans Field; Reject Proposals – Horse Barn at Irene Habernickel Family Park; Authorize Shared Services Agreement – TV Inspection of Mains (Northwest Bergen County Utilities Authority); Declare Property Surplus – Automatic External Defibrillators; Authorize Application for Energy Audit at Water Pollution Control Facility and Other Facilities Through New Jersey Board of Public Utilities’ Clean Energy Program; Confirm Endorsement of Community Development Block Grant Application – Family Promise – Emergency Family Shelter Services; Confirm Endorsement of Community Development Block Grant – West Bergen Mental Healthcare – Housing Specialist; Accept CDBG Grant Funds and Authorize Execution of Contract – Ramp from Graydon Parking Lot to Linwood Avenue Sidewalk; Support Transportation Trust Fund Reauthorization and Increased Funding for Local Transportation; Approve Cancellation of Real Estate Taxes for Disabled Veteran; Approve 2014 Holiday Parking Plan in Central Business District; Accept Clinton Avenue Improvements; Award Contract under County Contract – Ground Maintenance Equipment; Authorize Incandescent Streetlight Upgrades.

Mayor Aronsohn asked if there will just be one ordinance for the CBD parking issue, and Ms. Mailander responded that there would be several ordinances for that, and they will cover all of the issues discussed at this meeting.

5.         MANAGER’S REPORT

Ms. Sonenfeld started with the Garber Square paving project, noting that the color-differentiated crosswalks on the west side have been completed. It is hoped that the striping will be completed early next week.

On the subject of parking meters, Ms. Sonenfeld mentioned that she has met with four vendors, and she categorized them as either software vendors or software/hardware vendors. She expects to meet with two more vendors. Ms. Sonenfeld stated that she believes that the Village would not have to invest a lot in hardware if one of the vendors she has already interviewed is chosen for the work; it appears that phone technology is all that is required. She hopes to come back to the Village Council with some recommendations very soon.

Regarding the 2015 budget process, Ms. Sonenfeld and Stephen Sanzari, Chief Financial Officer, are working with the members of the Financial Advisory Committee (FAC) and the Village leadership team to discuss new ways to evaluate and present the budget to the Village Council. So far, there has been widespread agreement that, instead of trying to schedule meetings every week, which is one of the reasons why the budget cycle time is so long, they would try to schedule as many meetings as possible on a Saturday in February. Those meetings would be televised and open to the public. The capital budget will be discussed and evaluated at the same time as the operating budget, as was done last year. The goal is to have the entire budget completed in either March or April 2015. Ms. Sonenfeld said that she and the members of the team are discussing the possibility of introducing the paving capital budget even earlier. The members of the FAC also support that idea, so there may be a separate paving request made as soon as January 2015. This is to ensure that paving work can be completed during the months when the weather is better, rather than having to wait until winter time, when the weather is less cooperative, to get the work done.

In addition, Ms. Sonenfeld said that some presentations were made by several vendors to bring a technology platform to the Village that would cover many issues, including health; the construction permitting process; and tracking customer/resident business inquiries. That could be considered as a potential investment for 2015, making the Village a bit more automated, as well as making it easier to serve the customers. One of the software packages presented is now in use by more than 200 municipalities in New Jersey.

Moving on to the Northwest Bergen Central Dispatch Center, Ms. Sonenfeld announced that the Director, Jack Tancos, resigned on October 30, 2014. The effective date of his resignation is December 5, 2014, and she has already begun looking for his replacement. An interview is scheduled for tomorrow, and an advertisement is currently running seeking candidates for that position. Mr. Tancos will be returning to his role as a public safety dispatcher. Ms. Sonenfeld also mentioned that discussions/negotiations are still being held regarding the possibility of providing dispatch services to Midland Park.

Next, Ms. Sonenfeld said that she went out to review some of the leaf collection activities around the Village. There have been far less complaints so far this year than in 2014, and Ms. Sonenfeld believes it is due to the fact that once again, rakers have been removing the leaves left behind, which helps to ensure that most of the leaves are collected in the street sweeps. Ms. Sonenfeld reminded residents to make sure that their leaves are placed in the streets, not on their lawns. She saw many properties where the leaves are still sitting on the lawns, and she reminded everyone that if they wait until after leaf collection is over to place leaves in the streets, that creates a problem for everyone. Recycling barrels should not be placed in the streets, because the leaf collection vehicles cannot get through. Cars should also be parked in driveways overnight, not in the streets.

Finally, Ms. Sonenfeld noted that the e-ticket system that the Police Department hopes to implement is now entering the final QA test environment. She will have more information about that soon.

Ms. Sonenfeld also took a moment to mention that the Village is on top of the situation regarding the Ebola virus. The Health Department is following CDC guidelines, interfacing with the State and County, as well as with Valley Hospital. The Health Department, Police Department, Fire Department, Office of Emergency Management, and the Central Dispatch facility are aware of the situation. In fact, the Central Dispatch facility has a different process in place. Therefore, if there is any outbreak in this area, Ridgewood is ready for it. It is hoped that implementation of these contingency plans will not be necessary.

In her “Response to Residents” section, Ms. Sonenfeld noted that her next “Meet the Manager” session will be held on Saturday, November 22^nd, in Village Hall. Approximately 9 residents came to the last session, with a couple of different themes. One of the themes discussed was sidewalks, particularly the issue regarding sidewalks that are open due to anticipated tree work. Ms. Sonenfeld reported that, as of several weeks ago, there are no more open sidewalks as a result of tree issues.

Ms. Sonenfeld reminded everyone that Tuesday, November 11^th is Veterans Day, and all Village Hall offices will be closed. Sanitation and recycling services will also be suspended on that day. In addition, on November 11^th, the American Legion will honor veterans at a ceremony at Memorial Park at Van Neste Square at 11:00 A.M.

6.         COUNCIL REPORTS

CBD Forum– Councilman Pucciarelli noted that the fourth CBD forum in the series was held in Village Hall approximately a week ago, and it was dedicated to the role of arts and historic preservation in the CBD. Councilman Pucciarelli opened the discussion by saying that there are many wonderful things that make up the fabric of life in Ridgewood, such as community-mindedness, volunteerism, education, sports and recreation, pride of homeownership, and the CBD, which Councilman Pucciarelli believes is one of the key elements to enjoying life in Ridgewood. It was discovered as a result of the discussion that there is much activity going on in Ridgewood with respect to the arts, and the participants also discussed how that can be incorporated into the CBD, with many good suggestions being brought forward. One of the suggestions was that restaurants could be encouraged to provide venues for performers. Councilman Pucciarelli discussed his own personal experiences patronizing several artistic events in Ridgewood, which he said are just a small sample of what is available in Ridgewood. The Ridgewood Arts Council has taken it upon itself to be the central clearinghouse for all of the artistic performances in the Village. In addition, Art Wrubel spoke very effectively about historic preservation, including the beauty and aesthetics of the CBD, which are key to its quality. Councilman Pucciarelli commended Laura Herzog of The Ridgewood News for her comprehensive article about the forum, and he referred anyone who wanted more information about what was discussed to that article.

The fifth forum on the central business district is scheduled for January 2015, on the third Wednesday of the month. A topic is currently being developed for that evening.

Shade Tree Commission– Councilman Sedon stated that most of the discussions of the Shade Tree Commission were covered earlier in this meeting, and he pointed out that 12 residents who live near the Schedler property came to the meeting hoping to get support from the Commission on a statement about clearcutting properties in the Village. The Commission members responded that they would have to consider the residents’ position and get back to them.

Planning Board – Mayor Aronsohn commented that the Planning Board met on Monday night regarding their hearing on the proposed high-density multi-family housing. Blais Brancheau, Village Planner, reported to the Planning Board members, and public comment and questions followed. That will continue on November 17^th, and the meeting after that is tentatively scheduled for December 3^rd, although a venue has not yet been found.

Mayor Aronsohn noted that yesterday was Election Day, and while there are people who are unhappy with the results, the good news is that voter turnout in Ridgewood was very high. Approximately 40% of all registered voters in Ridgewood came out to vote, which is a good amount, considering the fact that it was not a Presidential or gubernatorial election. Mayor Aronsohn thanked Ms. Mailander, her staff, and the poll workers for all of the work they do to help Election Day proceed smoothly.

7.         COMMENTS FROM THE PUBLIC

Mayor Aronsohn stated they would again have comments from the public and asked anyone wishing to address the Village Council to come forward.

Jim Griffith, 159 South Irving Street, stated that he did not come to the microphone this evening to complain, but to complement the Councilmembers on their handling of the very difficult parking issue that was brought before them. The agenda for this meeting proves that the Councilmembers listen to all of the various people and groups who approach them with their diverse requests. Mr. Griffith thanked them for including parking on the agenda, and for taking action on this issue so expeditiously. Mayor Aronsohn noted that in all the discussions held on parking, he forgot to mention the fact that tomorrow, the Bergen County Improvement Authority (BCIA) will meet, and they will be taking action on a resolution to approve funding for a parking study in Ridgewood.

Diane Palacios, 342 North Van Dien Avenue, asked for a clarification regarding the parking issue. Ms. Palacios noted that for several years, she has parked her car at the train station on Saturdays to visit various places. She returns after the three-hour limit has elapsed, and she wondered if that time limit will be changed on the parking meters at the train station. Ms. Sonenfeld responded that the parking meters on the west side of the train station parking lot will remain as 12-hour meters.

Leonard Eisen, 762 Upper Boulevard, agreed with Ms. Sonenfeld’s comment about Ebola that the only case so far has been a mild one. There are more important issues affecting Ridgewood that Mr. Eisen feels should be discussed, such as the fact that 90% of the time, children who are harmed by adults know the adults who are causing the harm. Mr. Eisen does not understand why this is not reported more widely in the news. Another issue that affects everyone is domestic violence. Mr. Eisen is not sure how much domestic violence occurs in this area, but it does occur, yet it is rarely reported in the news. There is also the issue regarding suicide by military personnel, which occurs as much as 20 times a day. Finally, Mr. Eisen pointed out that approximately 100 people every week are killed by automobiles, yet there are very few reports of those deaths.

Boyd Loving, 342 South Irving Street, noted that there was some discussion last week about significant sewage discharge fees, and Mayor Aronsohn indicated that the fees do not all come from businesses in the CBD, but are spread throughout the Village. Mr. Loving, through an Open Public Records Act (OPRA) request, obtained a list of everyone in Ridgewood who pays that fee. Ms. Sonenfeld mentioned that some of the fees for the past three years are being investigated to ensure that there are no errors. Mr. Loving commented that there are no tax-exempt organizations on the list. He reviewed the Village Code, and in Chapters 238-67 and 238-59(c), the Village is allowed to charge tax-exempt organizations those fees. Mr. Loving asked why none of those organizations appear on the list. Ms. Sonenfeld responded that she wondered the same thing, and she thought it had to do with the fact that Mr. Loving may have asked for a commercial list. There is a separate list for tax-exempt organizations. Mayor Aronsohn stated that he believes that the total amount paid by tax-exempt organizations is higher than the total paid by business establishments.

Next, Mr. Loving stated that he was rather disappointed with the Village Council’s actions regarding the Clinton Avenue improvements. He said that past conversations have indicated that Clinton Avenue is a dangerous street, which is often blocked, and children who make their way from Godwin Avenue to Ridge Road walk in the middle of the street. Mr. Loving agreed with Mr. Rutishauser’s comment that the Complete Streets Program states that sidewalks should be built on that street. Sergeant Pullman appeared before the Citizens Safety Advisory Commission and stated the same thing. Mr. Loving said he understands that the residents of that street do not want sidewalks, but he does not understand why their desires would override safety issues. People sometimes disregard signs and street barricades, and drive down streets that are supposed to be blocked. Mr. Loving reminded everyone of the incident many years ago, in which the residents of Hawthorne Place hired a contractor to remove the sidewalks along their street because they did not like having the sidewalks there. The Village re-installed the sidewalks, and fined the residents who had removed them. Mr. Loving reiterated that this is a safety issue. Mayor Aronsohn assured Mr. Loving that the Councilmembers take safety very seriously, as do the members of the Citizens Safety Advisory Committee

There were no other comments from the public at this time, and Mayor Aronsohn closed the time for public comments.

8.         RESOLUTION TO GO INTO CLOSED SESSION

The following resolution, numbered 14-268, to go into Closed Session, was read in full by the Village Clerk, as follows:

10.       ADJOURNMENT

There being no further business to come before the Village Council, on a motion by Councilman Pucciarelli, seconded by Councilwoman Hauck, and carried unanimously by voice vote, the meeting was adjourned at 9:15 P.M.

                                                                                                                                                                                                                                    _____________________________

                                                                                                  Paul S. Aronsohn

                                                                                                          Mayor

_________________________________

            Heather A. Mailander

                Village Clerk