Notice to Bidders - Furnishing, Delivering and Maintenance of Emergency Equipment Radios Vehicle Computer Systems...for EMS

NOTICE TO BIDDERS

Sealed bid proposals will be received by the Village of Ridgewood Police Department, in the Village Hall Level Three Conference Room, 131 North Maple Avenue, Ridgewood, New Jersey 07450, on Thursday, May 24, 2018 at 11:00 a.m. prevailing time, and then publicly opened and read aloud for the following purchase:

“Furnishing, Delivering, and Maintenance of Emergency Equipment, Radios, Vehicle Computer Systems, and Other Listed Equipment for the Village of Ridgewood Emergency Services Departments

July 1, 2018 through June 30, 2019”

           The work of the contract shall consist of providing and maintaining Emergency Warning Equipment, Radios, Vehicle Computer Systems, and Other Listed Patrol Equipment for the Village of Ridgewood Police Department, Fire Department, Emergency Services, as well as other departments, as specified and described in the bid documents.

Specifications and bid forms may be obtained by mail from the Engineering Division, Level Three, 131 North Maple Avenue, Ridgewood, New Jersey 07450, for a non-refundable fee of $10.00 per set of bid documents. Documents may be examined or picked up in person between the hours of 8:30 a.m. and 4:30 p.m., Monday through Friday. Prospective bidders requesting bid documents be mailed to them shall be responsible for providing their own postage/delivery service remuneration.   No Specifications and/or Proposal forms shall be given out after 4:30 p.m. on Tuesday, May 22, 2018.

Prices quoted must be net and exclusive of all federal, state and local sales and excise taxes. Bids may be submitted in person or by mail. Mailed bids shall be addressed to the Office of the Village Clerk, 131 North Maple Avenue, Ridgewood, New Jersey 07450. The Village assumes no responsibility for loss or non-delivery of any bid to the bid opening location sent to it prior to the Bid opening.

The contractual obligation of the Village of Ridgewood under this Contract for the purchase of the listed services is contingent upon the availability of appropriate funds from which payment for this Contract can be made.

Each bid must be enclosed in a sealed envelope with the name of the bidder thereon and endorsed, "Furnishing, Delivering, and Maintenance of Emergency Equipment, Radios, Vehicle Computer Systems, and Other Listed Equipment for the Village of Ridgewood Emergency Services Departments July 1, 2018 through June 30, 2019 " and must be accompanied by the following: a certified check, cashier's check, or Bid Bond (Schedule B), drawn to the order of the Village of Ridgewood for $5,000.00; a Consent of Surety (Schedule A); a Corporation or Partnership Statement (Schedule C); a Non-Collusion Affidavit (Schedule D); and a Statement of Responsibility (Schedule E). Any award or awards may be made at a later or subsequent time or meeting of the Village Council. All required schedules, that is Schedule A, B, C, D, and E, are required to be submitted on the forms enclosed in the bid documents. No other forms will be accepted.

All contractors, their subcontractors, and material suppliers shall comply with all applicable provisions of the Contractor Business Registration Program, pursuant to Public Law 2004 Chapter 57. Evidence of satisfactory registration(s) shall be submitted at the time of the bid. All bids submitted shall contain a copy of the bidder’s New Jersey Business Registration Certificate.

The successful bidder shall furnish and deliver to the Village of Ridgewood a performance and payment bond in the amount of $10,000.00 as security for the faithful performance of the Contract. Additionally, the successful bidder shall furnish policies or Certificates of Insurance required by the Contract. In default thereof, said checks and/or bid bond and the amount represented thereby shall be forfeited to the Village of Ridgewood as liquidated damages, not as a penalty.

Proposals submitted by Bidders and/or Bidder's Insurance Company(ies) not chartered in the State of New Jersey, must be accompanied by proper certificate(s) from the Secretary of State, indicating that such Bidders, Bidder's Insurance Company(ies), and/or Surety Company(ies)'s is (are) authorized to do business in the State of New Jersey. The Village of Ridgewood reserves the right to reject any or all bids, to waive any informalities or to accept a bid which, in its judgment best serves the interest of the Village. No bids may be withdrawn for a period of sixty (60) days after the date and time set for the opening of bids.

"BIDDERS ARE REQUIRED TO COMPLY WITH THE REQUIREMENTS OF N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27. A complete statement as to these requirements is included in the specifications."

By Order of the Village Manager