VIllage Council Work Session Minutes 20161026

A REGULAR WORK SESSION OF THE VILLAGE COUNCIL OF THE VILLAGE OF RIDGEWOOD HELD IN THE SYDNEY V. STOLDT, JR. COURT ROOM OF THE RIDGEWOOD VILLAGE HALL, 131 NORTH MAPLE AVENUE, RIDGEWOOD, NEW JERSEY ON WEDNESDAY, OCTOBER, 26, 2016, AT 7:30 P.M.

1. CALL TO ORDER – OPEN PUBLIC MEETINGS ACT – ROLL CALL – FLAG SALUTE

Mayor Knudsen called the meeting to order at 7:41 P.M. and read the Statement of Compliance with the Open Public Meetings Act. At roll call, the following were present:  Councilmembers Hache, Sedon, Voigt, Walsh and Mayor Knudsen.  Also present were Heather Mailander; Acting Village Manager; Donna Jackson, Deputy Village Clerk; and Matthew Rogers, Village Attorney. 

Mayor Knudsen led those in attendance in the Pledge of Allegiance to the flag and asked for a moment of silence in honor of the American men and women serving in our Armed Forces, as well as those serving as first responders.

Mayor Knudsen congratulated Councilman and Mrs. Hache on the birth of their son, Ramone Hache, Jr. on October 15^th. 

1. COMMENTS FROM THE PUBLIC

Mayor Knudsen asked if there were any comments or questions from the public.

Anne Burton Walsh, 112 South Irving Street, stated that she was appearing on behalf of the League of Women Voters where she serves as president. She said that later this evening the Village Council will consider a proposal by the Pilgrim Company to build a pipeline to transport bracken shale crude oil from North Dakota to Albany, along with a 178 mile pipe line.  The oil will subsequently be transported to Linden, New Jersey for refining before it is sent back to Albany.  Ms. Walsh stated that the League of Women Voters works to protect the environment, including water and other natural resources.  As proposed, this pipeline will traverse wetlands, other sensitive eco-systems and residential neighborhoods.  In many cases, the new lines are proposed to be located close to aging infrastructure, which could damage existing gas lines.  Many regions in the area rely on the Highlands Watershed for their water which will be impacted as well.  Ms. Walsh pointed out that if this project should contaminate the Highlands Watershed or cause a water crisis in neighboring towns, the State has the authority to call upon Ridgewood to supplement the water supply. 

Ms. Walsh and the League of Women Voters urged the Village Council to join the forty other towns in New Jersey who have passed resolutions opposing the proposed pipelines. She indicated that she has copies of the resolution and cited source materials along with a copy of the website that organizes opposition to the pipeline project. 

Ms. Walsh introduced Ken Dolsky, who is a resident of Parsippany, and a member of Coalition Against the Pilgrim Pipeline (CAPP). He is a subject matter expert on the proposed project.  She thanked Rich Calbi, Director of Ridgewood Water, for his review of the resolution and Ms. Walsh indicated that she has incorporated his comments. 

Mayor Knudsen directed Ms. Walsh to leave information on the table for anyone in the audience who might be interested. Councilwoman Walsh recused herself from these discussions. 

Ken Dolsky, 21 Winfield Drive, Parsippany, said that he is willing to answer questions about the pipeline and he said he would stay for the second section of Public Comments.

Ed Walker, 114 Cottage Place, spoke about the Traffic Safety Committee and said he attended the Traffic Safety Committee meetings for three years before he became a member subsequently serving for five years. During the last two meetings of the Committee, there were discussions of a grant proposal, which would allow the Village to access federal funds to significantly improve pedestrian safety in some of the major arteries in town.  These discussions have gone on for several months and Mr. Walker noted that the Traffic Safety Committee won’t have the opportunity to discuss this again.  He wanted to convey their unanimous consensus and support for this grant.  He asked the Village Council to address and resolve any outstanding issues in order to authorize this grant. 

Mayor Knudsen said that this item is on the agenda and they would be hearing more details on the grant. The Village Council will discuss the matter and Mayor Knudsen said that Mr. Walker would have another opportunity to comment again at the end of the meeting.  Mayor Knudsen said she would be interested in seeing a copy of the plan.  Upon questioning by Mr. Walker, Mayor Knudsen explained that there would be no vote taken tonight because this is a work session meeting.  The Village Council could take formal action by means of a Special Public Meeting that would be scheduled to take place during the first meeting of November.

Mr. Walker pointed out that this proposal links Ridgewood to the bicycle paths that are being organized throughout the County. This is a collaborative move that would revitalize the CBD making Ridgewood into a destination for dining and shopping.  He added that it is essential to the future of the Village.

There were no further public comments at this time.

3.            PRESENTATION

              a.            Public/Private Partnership with Uber

Anna Mahoney, General Manager for Uber, New Jersey, and Lily Sasione, Driver Operations Team for Uber New Jersey introduced themselves. Mayor Knudsen said that she and Councilman Sedon met with Uber over the summer to discuss the opportunities Uber could provide to facilitate commuter access to the train station without utilizing parking spaces.  There have been follow-up teleconferences between Mayor Knudsen, Uber representatives and Heather Mailander, Acting Village Manager resulting in some suggestions that will be presented to the Village Council.  

Lily Sasione explained that Uber is a software application, which is downloaded onto a smart phone. Information on the pick-up and drop-off location is required in order for the application to match with a nearby driver, who will take you to your destination.  This service launched in New Jersey three years ago and since then millions of rides have been provided to people all over the State.  During the past year Uber has invested in working with partners throughout the State to improve communities including Evesham and Vorhees in an effort to curb drunk driving.  These partnerships can also help to ease congestion and facilitate commuter trips. 

Ms. Sasione stated that Uber began a partnership at the beginning of October with the City of Summit. In Summit, there is a lot of congestion in the parking lots close to the train station similar to the situation in Ridgewood.  The city considered construction of another parking lot, but instead decided to subsidize Uber rides to and from the station for the following reasons:  it is a lot cheaper than spending several million dollars over the next few years; it is an immediate solution; it is more convenient allowing for door-to-door transportation and the convenience of not having to walk to the station in the heat, cold or the rain; and the public space is preserved.  Ms. Sasione reported that the program has been well received and is very popular.  Uber welcomes the opportunity to implement the same type of program in Ridgewood in order to help residents enjoy a seamless commuting process and to help with the congestion problem in the parking lots.  

Ms. Sasione stated that Uber’s proposal would offer subsidized rides to and from the train station for fifty residents as a pilot plan. These residents would pay a flat rate for rides to and from the train station and these riders would be tagged as participants in the program.  The residents would receive a subsidized ride to and from the station every day.  The app would recognize the residents as participants in the program who would receive the special fare only during specified times, Monday through Friday, between 5:00 A.M. and 9:00 P.M.  The Village would pay the difference between the flat fare and the actual fare. 

Ms. Sasione said that Uber would ensure that there were enough drivers in the area to complete the seamless pick-up and drop-off experience. Uber has a specialized marketing team that is very familiar with creating assets for a program of this type.  The partnership with Summit was covered by many media outlets, including the Financial Times, Buzz Feed and New Jersey.com.  Uber collects data on every individual trip and collects data to improve the program based on behavior.  Uber has many tools available to target Uber users on how to facilitate the most seamless pick-up and drop-off experience, and the marketing team has vast experience in the field of custom design.

Ms. Sasione distributed information on the proposed partnership with Ridgewood including information on the estimated cost to the Village based on $4 and $5 flat rate fares. The estimates are based on an average fare of $7 and that people would use Uber several times a week.

Councilman Hache said that this is a great program, which addresses the problem of commuter parking by building a virtual garage. He questioned the impact on the program if there was a high demand for rides during a certain time period in one particular area.  Councilman Hache stated that he has been a victim of “surge pricing” imposed by Uber during high demand periods.  He asked if the Village would be subject to this “surge pricing” particularly during times of inclement weather.  Ms. Sasione explained that Uber drivers are independent contractors and the company cannot demand that certain drivers be in specific locations at any given time.  The “surge pricing” raises the price when there is a lack of drivers to encourage drivers to go to a certain area, and when enough drivers are in an area the prices go back down.  She stated that the estimated prices are based on the $7 average prices they have seen over the past month and would include the surge pricing. 

Councilman Hache asked if there is an estimated lead time that a customer needs to be aware of in order to make the train, or does the lead time vary subject to demand. Ms. Sasione indicated that the average wait time for a driver to arrive is five minutes state-wide.  Uber can point out areas of prime demand to their drivers and make them aware of partnerships that exist.  Drivers could be offered incentives to make it attractive to locate in certain areas at certain times through additional funds covered by Uber.  She said that Uber is working hard to ensure reliability and testing these types of models that help to move cities forward.  She added that when the app is opened on the phone there is a circle indicating the driver’s time of arrival.   

Councilman Hache asked whether these are individual rides or would a driver pick up additional passengers along the way. Ms. Sasione stated that Uber can provide both services and the Village can decide what might work best.  Councilman Hache pointed out that commuters tend to follow a set schedule and perhaps there could be some coordination so that only one car would have to make the pick-up, which would be positive from an environmental standpoint. 

Councilwoman Walsh stated that a review of the cost indicates that this proposal will be expensive for commuters and this program could be more useful for someone who is an infrequent user of the train. At a $4 flat fee, this program would cost $80 per month or $960 annually; and the $5 flat fee would be $100 per month or $1,200 per year.  The parking permits are proposed at $750 and $1,000, and she questioned what would happen if Uber doesn’t get the volume that was anticipated.  Councilwoman Walsh asked how the fifty people would be selected.  Ms. Sasione said that the convenience factor might outweigh the cost for some users.  She added that in Summit the proposal was limited to 100 people and it was sold out to commuters on the first day. 

Regarding Summit, Councilman Hache asked if commuters who have previously purchased a parking permit could use the Uber service. Ms. Sasione said that commuters who have already purchased a daily permit use one fare, and the daily parkers who have not paid in advance have a different fare that is higher.  

Councilman Sedon questioned the insurance of Uber drivers. Ms. Sasione explained that in order to become an Uber driver an individual must first pass a background check conducted by an accredited provider.  They must also have the correct type of car in order to join the platform as well as a phone to connect them with customers.  This is an on-demand form of income in addition to being an on-demand form of transportation.  Uber provides a commercial insurance policy that covers every trip that takes place with $1.5 million per incident, which is more than forty times what an ordinary taxi is required to have in New Jersey.

Councilman Voigt asked how Uber is evaluating the success of this program in Summit. Ms. Sasione said that the program is still in its infancy, but Uber wants to see if there is some consistency in the use of the program.  If the use is consistent, it would appear that the program is a valuable asset.  If the commuters with parking passes are participating in the Uber program, it is a sign that the program is working and is viewed as a reliable alternative to driving.  She added that Uber can track every data point on every trip to gage how reliable the program is and how often it is being utilized.  They will continue to analyze these metrics as long as the program is being used.  

Councilman Voigt asked if Mayor Knudsen had spoken with officials in Summit. Ms. Mailander said that Janet Fricke had contacted officials in Summit.  Councilman Voigt asked whether people in Summit are changing from permit parking to this new service and he asked if there is a conversion percentage.  Ms. Sasione said she didn’t know the percentage and they would have to check to see if they could disclose these numbers. 

Ms. Mahoney said that they had been in discussions with Summit for some time in an attempt to come up with ideas that would address their parking concerns. Initially, they had launched a program with Summit during the holiday season last year in order to keep parking spaces available for shoppers in the beautiful downtown area.  They offered a $5 flat rate for anyone in Summit during the five weeks between Thanksgiving and New Year’s Eve to see if this would ease congestion.  Uber surveyed residents and 85% of local residents responded that they would be more likely to go downtown with that type of partnership.  As of yet, there is no data available on the new program and Uber is looking at other solutions to solve parking problems. 

Ms. Mahoney pointed out that the information given to the Village Council this evening is a proposal that can be tailored to fit the needs of Ridgewood. If Village officials think $4 is too much to charge they could consider $3 and provide the cost projections for review. 

Councilman Voigt asked if the fifty residents used in the pilot program, could opt out of the program or are they locked in for one month or six months. Ms. Sasione stated that if the users are not using the program much, they would be asked to give up their spot to someone else.  Uber would take care of taking someone out and putting someone else into the program.  Councilman Voigt asked if data was collected on customer satisfaction.  Ms. Mahoney replied that a joint survey could be run for the pilot program members to obtain their opinions.  She explained that their legal department would have to review this request; however, as long as there is adequate protection for the user, Uber could share this information.

Councilwoman Walsh asked why this pilot program had to involve the Village instead of the commuters exclusively. She commented that she didn’t feel the Village should be subsidizing this service for residents when Uber could give commuters a lower rate on their own.  Ms. Sansione said that the prices Uber has set are based on what Uber has indicated they would pay their drivers.  She pointed out that the Village needs to consider how to address their parking space limitations and this is one solution that could save tax payers money by not investing in a large asset such as the parking garage that may not be the best use for Village resources and will bring more convenience to local residents.  This is another tool using technology that would help with the parking situation that the Village would have to consider.

Councilman Voigt questioned why Uber had offered a choice of either a one month pilot period or a six month pilot period to experiment with the service. Ms. Sasione said that the Summit program is beginning at six months and this six month period, with the approach of bad weather, is a good time of year to get a sense of how popular this program would be. 

Mayor Knudsen asked how costs would be impacted by shared rides. Ms. Mahoney said that the overall cost of a shared ride is cheaper; however, the added length of time spent in the car might not appeal to some riders.  She said it would be interesting to explore the notion of ride sharing and the Village Council must decide the bigger priority.  The Village could decide whether to provide two different options at two different prices.  She added that the marketplace will become better with increased numbers of riders because more drivers will know that when they are in the area they can quickly get a rider.  Riders will see that with more drivers the estimated time of arrival at the train station will be drastically decreased.  Shared pick-ups would become fast and more efficient, and Ms. Mahone stated that it is possible to offer two separate programs. 

Mayor Knudsen stated that initially they had considered a pilot program using a hundred people; however, upon further consideration they felt more comfortable using fifty people. The system would require residents to register and provide identification to establish residency.  The program would then proceed using a lottery system and whatever someone wants to do with a parking pass would be their prerogative. Mayor Knudsen stated that they are optimistic that this program will garner fifty participants, along with many others who would be disappointed that they were not selected.  

Janet Fricke said that because she knew the taxi service at the Ridgewood train station would probably be changing she did some research and learned of the ride share service offered by Uber in Summit. Ms. Fricke is very familiar with Summit having grown up there, and she spoke to Michael Rogers, who is the Manager in Summit; however, only in general terms.  

Mayor Knudsen stated that this seems to be a great opportunity and the Village will be in touch with Uber when a decision is made by the Village Council.

                b.            TAP Grant Opportunity

Ms. Mailander recalled that a presentation was made several weeks ago by Christopher Rutishauser, Village Engineer, and Jeannie Johnson. The deadline for the application is November 10^th and a decision is necessary tonight in order to move forward.  Mr. Rutishauser stated that he would be reviewing the Transportation Alternatives Program (TAP) grant, which is sponsored by the DOT and is a federally funded grant program.  Ridgewood learned of this grant opportunity in August and Ms. Johnson and Mr. Affuzzo, of the Engineering Department, attended a training program in Paterson where they learned details of which types of grants would be considered.  The government is looking for shovel ready grants and Ms. Johnson and Mr. Affuzzo feel the best chance of success is to work off of the Bergen County Bicycle and Pedestrian plan, which developed by the County as well as Councilman Sedon and himself. 

Jeannie Johnson stated that she is a pedestrian safety advocate who has written $500,000 worth of grant money for Ridgewood to facilitate infrastructure and education enforcement initiatives in Ridgewood. She was aware of this grant and she approached the Engineering Department to suggest that they use the Central Bergen County Bike Path as a template because it is a document that was commissioned by the County.  Input on this comprehensive plan has been received by all eight communities that surround Saddle Brook Park and the plan will help to protect pedestrians in Ridgewood.  Ms. Johnson stated that the plan was posted on the Village website as late as August.  She had a conversation with Councilman Hache, who is the liaison with the Central Business District, and she reached out to Councilwoman Walsh, who is the liaison for the Citizens Safety Advisory Committee, but did not get a response. 

Ms. Johnson reiterated that she feels strongly that this is a wonderful document. She has heard that some Councilmembers are concerned about the impact to this plan if there are changes to the Master Plan.  Ms. Johnson said that any changes to the Master Plan will not alter anything about the Bergen County Central Bergen Bicycle and Pedestrian Plan because any hardware installed could be re-purposed if the intersections were altered.  She added that the plan involves the use of paint, crosswalks and countdown lights.

Councilman Voigt said that he discussed the addition of traffic lights in the Central Business District (CBD) with Mr. Rutishauser. Mr. Rutishauser stated that he sent a memo to the County Engineer and the Assistant County Engineer along with the resolution passed by the Village Council in 2013, agreeing to partner with the County to improve intersections in the Village.  When he receives an answer he will forward it to Ms. Mailander, who will give it to Village Councilmembers.  Mr. Rutishauser agreed that there is some overlap and a lot they can do with the intersections such as pedestrian countdowns are considered a partial improvement of an intersection and not a full blown reconstruction.  This would be a more extensive project where the Village would hope to partner with the County to see if the division of labor, that was agreed to in 2013, would still apply today.  At that time, the Village had agreed to do the traffic engineering design, signalized intersection design, the survey of the property for the intersection and any of the land taking for additional lanes.  He added that the land taking prevents the Village from doing entire intersections under the provisions of the TAP grant. 

Ms. Johnson said that they would need both a County and Village resolution in order to get traffic lights and they don’t have the time to get the necessary approvals. The count-down lights would be a tremendous upgrade to the intersections.  Councilman Voigt said that the County could still pay for the traffic light portion of the intersection upgrade; however, Mr. Rutishauser explained that there is a lot of complicated, detailed engineering work that would have to be done initially at these intersections.  He said that in addition to the count-down lights, they could look at the issue of glare, which could be improved using the TAP grants.

Councilman Sedon said that it appears that the grant would not cover all of the improvements suggested for Ridgewood. He asked if they could choose which improvement they want made if the Village was successful in obtaining the grant.  Ms. Johnson said that the Village would not be able to pick and choose, but must be specific in the plans for this grant money.  They can apply for everything that is in the proposal, which is up to $1 million.  She said that the Village is applying for $850,000 to rectify and improve the hot spots at Maple Avenue, Ridgewood Avenue, Linwood Avenue and perhaps Franklin Avenue. 

Mayor Knudsen questioned why Village Councilmembers don’t have the plans because she isn’t sure what they are being asked to approve. She said they received a link to the TAP grant requirements.  There was some disagreement between Mayor Knudsen and Ms. Johnson over whether or not tax payer money is being used to fund these improvements, but Ms. Johnson explained that there is no payback and everything is funded up front.

Councilwoman Walsh reported that the Citizens Safety Committee discussed the TAP grant at length. The Committee did not have a copy of the grant application; however, the Village Engineer described a summary of the proposal.  The Chairman stated that the group would support anything that would improve safety in the Village and the Committee agreed that they trust the Village Engineer, who is fiduciary to everyone in the Village.  Councilwoman Walsh said that she could not indicate to the Village Council that there was overwhelming support because no one had read the report.  

Ms. Johnson said that the Central Bergen County Bike Path proposal has been circulating for several years. Members of the Village Council should have received their own hard copy, but the situation was out of her hands.  Councilwoman Walsh said that the Citizens Safety Group was in favor of the initiative for grant monies that would make the Village safer, but she cannot report that they agree with every aspect.  There was not a consensus of support from committee members regarding bike lanes.  Ms. Johnson stated that from the County’s perspective this is a starting point and she pointed out that many people particularly the millennials are beginning to use bikes for the purpose of commuting.  She emphasized that this is a commuting trail from Saddle River Park to the Ridgewood train station; however, there is the opportunity to make the area safer for pedestrians because arrows would be painted on the roadway.  She referred to a bill sponsored by Senator Jim Oberstar stating that from this point on any money distributed from the federal government will contain a biking lane component, which recognizes the environmental impact of this vehicle usage.  Ms. Johnson stated that this is the final opportunity for this type of TAP funding. 

Mayor Knudsen said that she is an advocate of pedestrian safety; however, it is important for the Village Council to review a copy of the draft and the plan. So far this evening there has only been a discussion of public safety and the public is also entitled to see a copy of the plan.  She suggested that the portions of the plan pertaining to Ridgewood be e-mailed to Village Councilmembers for review followed by further discussions at the next Village Council meeting.  This will allow Councilmembers to better understand how the proposal would work in the confines of the Central Business District (CBD) and how it would facilitate this public safety initiative. 

Councilman Hache stated that part of the proposal is the connection in the County of several bike lanes. He asked for the closest main artery that the bike lanes in Ridgewood would connect into. Mr. Rutishauser said that the plan is focusing on the duck pond area, where there is a bike lane that feeds into several municipalities including Glen Rock, Saddle Brook and Rochelle Park.  The County is hoping to use the park system as a basis to get further into communities.  He added that riding on local roads in traffic is for experienced cyclists and those with less experience can use the systems in the County Park and the local business areas can be more easily accessible through these bike paths.  Ms. Johnson noted that Saddle Brook Park is the connector for the eight municipalities and all the paths feed from that location.

Mayor Knudsen said that she hopes this draft proposal contains a solution to the problem at the underpass on the Green Path; however, Ms. Johnson said that nothing can be done about that situation using these funds. Mayor Knudsen recommended that this issue be incorporated.  Ms. Johnson said that this particular enhancement has slowed traffic resulting in zero pedestrian accidents in this area. 

Mayor Knudsen again asked that details of the plan and the rough draft be forwarded to Ms. Mailander, who will distribute the information to members of the Village Council. Mr. Rutishauser said he will get this information to members of the Village Council in a few days. 

                c.             Water Conservation Measures

Ms. Mailander stated that the area is experiencing drought conditions and Bergen County has suggested that Rich Calbi, Director of Operations, for Ridgewood Water discuss methods of water conservation. Mr. Calbi pointed out that the State of New Jersey has declared an emergency due to the dry conditions and high temperatures experienced during this year.  He stated that Ridgewood Water has been using water restrictions for five of the last seven years and has remained in Stage 2 for all of this year.  In September, he attended a meeting of the top 25 utilities in the State to discuss the situation with the State Department of Environmental Protection relative to common experiences and what the State was seeing from their data on rainfall, temperature, reservoir levels and ground water conditions throughout the State.  He attended another meeting on October 20^th which included an in depth discussion on the concerns of the State as well as other details.  He pointed out that there has been no rain since that date and temperatures have been as high as 80 degrees with people continuing to water their lawns.

Using records going back to 1895, Mr. Calbi said that 2016 has experienced the ninth driest March on record; the second warmest summer on record; and the fourth warmest September on record. The area is 8.1 inches below normal in rainfall.  On October 21^st a drought warning was declared by the Department of Environmental Protection giving the department the ability to let residents know what to do avoid the liklihood of a further drought emergency.  The next step is the declaration of a water emergency by the governor, which will contain extreme restrictions. 

Mr. Calbi explained that the warning allows the State to transfer water from one utility to another. This occurs mostly with the surface water systems in order to maintain a balance in these water systems.  This would become an issue in the summer if Ridgewood wants to purchase water from other municipalities who many not have an adequate supply. 

Mr. Calbi said that it is important to continue to conserve water going forward. Temperatures are beginning to drop and people must stop watering their lawns.  He recommended fixing leaks inside the home, taking shorter showers, refrain from running water when brushing teeth, and run the dishwasher and washing machine only when full.  The State indicated that whenever a drought warning is issued there is a tremendous decrease in water usage. Mr. Calbi said he hopes this warning will have the same effect and he is recommending that the Village remain in Stage 2 water restrictions through the winter.  He noted that New Jersey relies on rain during the winter to recover and based on the amount of rainfall the Village can decide whether or not to lift these restrictions in the spring.

Mr. Calbi said that he will be meeting with REAC in November to review a draft ordinance that is being considered by the other towns served by Ridgewood Water. The ordinance would change existing conservation rules to make Stage 2 restrictions permanent.  These restrictions include two day a week watering, which is very effective if done properly using the correct equipment such as irrigation controls that measure soil moisture and work off of weather patterns.  Too many consumers use “set and forget” and wind up watering their lawns in the rain.  Mr. Calbi again stressed the importance of water conservation because they have no idea of what the weather will bring this winter. 

Mr. Calbi stated that Ridgewood Water is doing everything they can to provide the level of service and there is further information on the website. The League of Women Voters has helped to compile and will host water forums to take place in the near future.  The original initiative was to discuss water contaminants and this will be combined with information and discussions on water conservation.  

Councilman Hache stressed the importance of an educational program for Ridgewood residents including children. He questioned the cost of equipment that measures the amount of moisture in the soil.  Mr. Calbi replied that he wasn’t sure; however, it has a quick payback due to the high cost of daily lawn irrigation.  People with irrigation systems are the most likely to complain about high water bills and there would be a high payback using these controls.  Mr. Calbi said that the Water Department has offered to go out to homes and reprogram current systems to the two day a week system.  The smart controls are more sophisticated and the State is recommending that they be installed by a certified landscaper with training in these systems.  Ridgewood water personnel could be trained to do this and the service could be offered to homeowners.  Mr. Calbi said that the public needs to be educated as to what they can be doing to help the situation and offering rebates or providing additional services is something that should be considered by Village officials.  Councilman Hache stressed the importance of having a meeting to promote water conservation that would include simple ideas to save water.

Councilman Sedon mentioned that the Green Team has been studying this problem and has conducted research on smart meters. The average cost online for rain gauges that can be added to an irrigation system range from $12 to $20, and more than one could be necessary depending on the size of the property.  Installation must be done by a landscaper familiar with the equipment.

Councilwoman Walsh said that her irrigation system was recently reprogrammed using the two day system. She has a rain meter and they mulch which has resulted in a lawn that has never looked better.

Councilman Voigt stated that a coordinated program is necessary to constantly remind people of the extreme seriousness of the situation and what they can do to help and make a difference. He asked if this is doable and Mr. Calbi stated that they are trying to involve the other three towns served by Ridgewood Water.  At this time, only Glen Rock has been willing to undertake conservation measures but they will continue to try to get everyone on board.  Mr. Calbi added that the method of current water usage is stressing the aquifers so much that it is causing contamination in the wells because the earth is not able to do its natural water filtration.  The ultimate goal is to preserve water now and for the future. 

Councilman Sedon stated that the REAC and the Green Team would be willing to help with the educational component and he stated that both groups are currently running a lecture and movie series. This is an important topic and these groups can help to address public relations issues and get the message out.  

Mayor Knudsen said that a lot of information could be offered on the Ridgewood Water website and she questioned whether there was a link from the Village website to the Ridgewood Water website. This would be an extremely helpful addition if it is not available now.  She added that information on water conservation should be passed onto students through the Board of Education because children are sometimes more effective at driving home a point to their parents than anything else.  Mr. Calbi said that a note should be added to a prominent area on the front page of the Village website directing users to the Ridgewood Water website.  Mayor Knudsen suggested that the Village offer to sell moisture meters or rain gages on the website.  Councilman Sedon said that this idea came up last year in discussions with Dave Scheibner and the Green Team relative to the update of the water conservation ordinance which should include a component that would allow for the easy purchase of these items at a discounted price.

4.            DISCUSSION

                a.            Ridgewood Water

1.            Ridgewood Press – Informative Mailings

Ms. Mailander stated that Ridgewood Water utilizes Ridgewood Press for informative mailings to the residents of Ridgewood, Midland Park, Glen Rock and Wyckoff. Ridgewood Water is asking for the adoption of a resolution not to exceed $50,000 for the remainder of the calendar year. 

2.            Award Contract – Furnish Corrosion Inhibitor

Ms. Mailander said that this is a sole source provider, which will help Ridgewood implement a corrosion control program. This unique blend of polyphosphates and orthophosphate distributed solely through ESC Environmental is funded under the Water Operating Account. 

Councilman Sedon asked if the pipes are only coated once, or is this an annual item. Mr. Calbi said it is an on-going item because protection is lost after an initial coating of the pipes.  He explained that this is why it is important to continue with the current mixture because a different product could have a different effect.  Currently, the Village is in a compliance period and cannot run the risk to vary the level of protection that is being provided.  He added that lab tests have shown great results.

3.            Policy Discussion – Sale or Transfer of Components

Mayor Knudsen stated that there is pending litigation against Ridgewood Water with a hearing scheduled for November 1^st.  The Village Council is compelled to weigh all options to insure the future stability of Ridgewood Water.  Mr. Calbi has been asked to evaluate different litigation outcomes and potential restructuring to safeguard the utility.

Mr. Calbi stated that this is a planning discussion relative to the options including the sale of the entire utility, or portions of the utility including how the Village Council would go about making that decision. The State requires that any sale of a utility requires a referendum vote. Currently the State is undergoing a pilot project where they are allowing certain municipalities to waive that requirement if the utility meets certain criteria including the utility being in a state of disrepair or being out of money.  Mr. Calbi said that a financial study of the utility is necessary to determine the total net worth.  This must be done on the basis of the entire utility, which would then be examined from an engineering standpoint in terms of it functionality.  Mr. Calbi recommends that Ridgewood itself never give up its part of the utility; however the sale of parts of the utility could be studied followed by a decision of what would be maintained and what would be sold off.  These studies would involve a lot of work but would offer different options and costs.  

Mr. Voigt asked if this was Mr. Calbi’s recommendation. Mayor Knudsen stated that based on litigation and the future stability of the utility, the Village has to consider the cost involved for various studies along with any other viable approach they might want to take.  Mr. Calbi said he couldn’t guess at the cost of an engineering study; however, they are fortunate to have a complete hydraulic model of the entire system, which could be used to evaluate various scenarios.  Appraisals of property and buildings would be necessary and a study of what water systems have sold for would be a component, as well as what water is worth today.  Mr. Rogers, Village Attorney, said that this is a long process, but this issue must be raised since it is one of the alternatives that allows the Village to maintain its control over the utility.  He indicated that this may be something that the Village Council wants to consider as a result of the litigation. 

Councilman Voigt suggested that Mr. Calbi do an analysis of the net worth of the different pieces or components. Mr. Rogers said that they will need real estate experts to determine values, but it seems as though the Village Council wants to review exactly what the Village is up against.  Councilman Hache said he would like more information on the sale of the assets and severing ties. Mr. Calbi said he could offer engineering information at another meeting.  He would speak with Bob Rooney, Village CFO, regarding the financial aspect and incorporate his findings in an engineering report. 

Mayor Knudsen spoke about the possibility of leasing back the land. Mr. Calbi said that there are different ways to look at the situation and he recommended looking at all options.  Mayor Knudsen stated that at this point they only need a plan.  Ms. Mailander suggested revisiting this issue early next year when Mr. Calbi can present a plan with more information.

                b.            Budget

1.            Award Contract – IT Upgrades and Equipment for Various Departments

Ms. Mailander described this award, which includes desk top computers, tvs for security camera systems, tablet docks and keyboards, tower PCS, and dell rack mount servers for data backups. She is asking to have the threshold increased to $2,427 to be used between now and the end of the year.

Councilman Voigt was concerned about the cost involved and Ms. Mailander explained that a resolution is required when the amount requested exceeds $40,000. She explained that although the money probably won’t be spent, they are required to do a resolution once the amount of $40,000 has been exceeded.     

2.            Award Contract – Capital Purchase 2017 Utility Vehicle – Emergency Services

Ms. Mailander explained that the Village has joined the Houston-Galveston Area Council Cooperative Purchasing Program. Two suppliers were contacted and given current specifications for the vehicle.  They generated prices in the range between $180,000 and $200,000, and the cost to purchase this vehicle through this purchasing cooperative will not exceed $150,000.  Ms. Mailander noted significant savings through the use of this cooperative purchasing program.

3.            Award Contract – Landfill Disposal of Solid Waste

Ms. Mailander said that the Village is in the second year of a contract for Landfill Disposal of Solid Waste with IWS Transfer Systems. They were the low bidder last year and they have indicated no change in price for the coming year. 

4.            Award Contract – 2017 Village Calendar Printing

Ms. Mailander stated that three different printers were approached and two bids were received. Ridgewood Press was the low bidder with a price of $352 less than they charged to print the 2016 calendar.  They have worked with the Village in the past to get the calendar out in a timely manner. 

5.            Surplus Vehicle – Parks and Recreation

Ms. Mailander stated that this is a 1999 SMC Sierra 4 x 4 truck, which has exceeded its useful life and will be declared as surplus.

                d.            Policy

1.            Request for Red Cross Posters

Ms. Mailander stated that Sheila Brogan, the Chairperson of the Northwest Bergen County History Coalition, has asked that some of the Red Cross Posters from World War I be hung at a World War I Centennial display at the Hermitage in Ho-Ho-Kus in May of 2017. Ms. Brogan would label the posters as being on loan from the Village of Ridgewood and Ms. Mailander said that a resolution would be required to loan the posters for this celebration.  Mayor Knudsen said the resolution will indicate the date the posters were taken and the date the posters were to be returned.

2.            Request to Participate in Federal LESO 1033 Program  

Ms. Mailander stated that the Police Department has looked into participating in the Federal Government surplus sharing program. The Department could obtain equipment from the Federal Government once they no longer have a use for it and items could range from heavy water rescue vehicles down to patrol uniform equipment.  These are surplus items from the Federal Government available at no cost.  An application is required and the Village Council would have to adopt a resolution in order to participate in the program.  Ms. Mailander said that surrounding towns have received Humvees, which are could be used during flooding events and high water rescues that take place from time to time in Ridgewood.

3.            2016 Taxi Concession Bid

Ms. Mailander reported that the taxi stand concession contract was extended until November 30^th.  The bid was advertised on September 2^nd with one bid picked up and no proposals returned.  No one picked up a proposal when the bid was advertised again on October 7^th.  She said that E&K Car Service, with an established business license in Hawthorne, recently purchased Ridgewood Taxi.  They have provided taxi service at the Ridgewood Taxi Stand and operate a dispatch office along with exclusive use of eight parking spaces.  This taxi service has become less popular recently as a result of the popularity of Uber; however, Ridgewood Taxi provided a low cost service for senior citizens and the disabled.  The Village sells discounted coupons for use by seniors and the disabled.  In order to provide for these general transportation requests, E&K indicated an interest in leasing two parking spaces so cars will be available at the taxi stand.  They would run the business and dispatch out of Hawthorne, which is now their headquarters.  If the Village Council is in agreement with this proposal, a bid would be issued to allow interested parties to bid on the lease of the two parking spaces.  This would allow for the continued use of the coupon program, which is such a vital service for seniors and the disabled. 

Councilman Voigt was pleased that this would free up six potential parking spaces. Mayor Knudsen said that there has been a lot of feedback on this matter from senior citizens and disabled residents.  Councilman Hache asked if the senior and disabled program had been discussed with Uber.  Mayor Knudsen said that this was discussed and Uber did not seem to be prepared to facilitate this type of program at this time.  Ms. Mailander indicated that Uber is trying to get into municipalities using the Summit model discussed earlier this evening.  Mayor Knudsen stated that they need to move forward with the service that E&K is willing to provide.  Ms. Mailander added that Uber may be interested in a similar program in the future.  Village Councilmembers agreed to go out to bid as described by Ms. Mailander. 

                e.            Operations

1.            Appointing Local Emergency Planning Committee

Ms. Mailander stated that this is the annual appointment of the Local Emergency Planning Committee comprised of specific individuals including the Mayor, the Manager, Police, Fire and EMS personnel. Community groups such as the Valley Hospital, Red Cross, Chamber of Commerce and clergy are included.  This group operates in the case of emergency planning and an update of last year’s resolution is required. 

2.            Removed from Agenda

3.            Salary Ordinances

Ms. Mailander stated that this ordinance contains amendments to the White Collar, Blue Collar, Supervisory, Non-Union and Management personnel. These titles are new to the Village or are salary ranges that have been increased.  Titles that are no longer used by either civil service or the Village have been removed and this ordinance is continually being updated as new titles are added and antiquated titles are eliminated. 

4.            Pilgrim Pipeline

Councilwoman Walsh recused herself from this discussion. Ms. Mailander referred to a sample resolution drafted by Rich Calbi and the League of Women Voters.  She noted that this resolution was considered but never acted on by the previous Village Council.

Councilman Sedon read a statement from REAC urging the Village Council to adopt the resolution opposing the Pilgrim Pipeline. Two years ago this resolution was proposed by REAC, but was not adopted by the Village Council.  REAC noted that this is not only an environmental issue but a public interest issue as well.  The law states that if the water supplies of the town is not fit to drink the town must provide an alternative water source. Two new pipelines will run alongside an aging pipeline and the installation of the pipeline alone will result in the total destruction of pristine forests and watersheds.  The pipeline’s route crosses two protected areas including Highlands and the Ramapo Valley Reservation along with other towns in Bergen County. 

Councilman Sedon indicated his support of the resolution because Ridgewood could be called upon to provide water to towns drawing water from the particular areas located in the path of the pipelines. This situation would indirectly affect Ridgewood and the water utility.  Mayor Knudsen agreed with Councilman Sedon and couldn’t recall why the resolution wasn’t adopted when it came up for consideration previously.  The pipeline has the potential to impact important properties throughout the State.  Councilman Voigt and Hache indicated their agreement. 

5.            Establishment of Ad Hoc Committee

Mayor Knudsen spoke about the establishment of several short term committees to look at several specific items. She pointed out that initiatives come up from time to time that require some planning and organization and the intent of these ad hoc committees is to evaluate and make recommendations to plan long term.  Mayor Knudsen suggested an ad hoc parking committee made up of residents and staff to outline the current CBD parking plan and to create a plan to evaluate the functionality of various parking lots and the effectiveness of current parking enforcement.  The Cottage Place parking lot should be examined as well and the committee would consider the changes that have been made to parking and evaluate the effectiveness.

Mayor Knudsen proposed a Graydon committee to prepare and present a viable plan to the Village Council to improve the Graydon experience recognizing that it is a Village amenity. This would include an evaluation of Graydon and the compilation of information from a variety of different sources including Village staff and regular Graydon badge holders.  A template could be developed to implement best practices and recommendations where needed. 

Mayor Knudsen said that she is suggesting these committees out of frustration because the Village always seems to be using their resources to scramble to get something together. She suggested a committee to compile a list of all grants that are available, including annual grant opportunities.  The committee could plan for grant application in connection with specific projects in January or February and she cited the example of the Open Space Trust Fund Grant that is available every October.  Mayor Knudsen said that this would allow for a minimum eight months of preparation time so that there is adequate time for the plan to go through the public hearing process and approval by the Village Council.

Councilman Voigt stated that in connection with the Financial Advisory Committee (FAC) both he and Councilman Hache have been looking at a circulating ban on no parking enforcement and repeat parking, kiosk expansion, demand for high occupancy areas and the marketing to businesses of employee only spaces. Mayor Knudsen said that what she is alluding to is different and would be separate from the Financial Advisory Committee.  Councilman Voigt said he wants to avoid double duties; however, Mayor Knudsen indicated that the FAC needs to serve its purpose, which is to evaluate finances and she wants to establish a long term planning approach to be used as a template in the future. 

Councilman Hache agreed that it is important to create a template especially where grants are concerned. In the case of Graydon, he noted that there are many different components to focus on such as badges and food concessions.  Mayor Knudsen stated that these would be short term ad hoc committees established to set up a system that can be used seamlessly as a model moving forward.  She stated that for example grants are due in October and they need to begin working on the grant applications in December instead of working frantically to pull something together for submission. 

Councilman Sedon agreed stating that most of the information on grants come up at the same time every year and are also due for submittal at the same time. Regarding Graydon, there should be a procedure that is followed every year for marketing, etc.  Councilman Sedon stated that the issue of parking is more complex and there are many groups discussing many different things.  Any additional help that is coordinated with the FAC and CBD could be useful. 

Mayor Knudsen suggested that Councilman Voigt share any organizational information gathered by the FAC that is outside the realm of finances. She said that this discussion could continue next week and members of the Village Council should give some thought to who would be best suited to be on these committees. 

Councilwoman Walsh recommended that they consider a full time grant writer, which would eliminate the need for a committee. The grant writer would write grants for the Citizens Safety Committee, Green Team, and REAC.  The Village desperately needs a grant writer because the Village loses out on grants because staff doesn’t have the time to gather the information that is necessary.  Councilwoman Walsh said that the various groups would continually be giving information to the grant writer and the grant writer would attend meetings when necessary.  Councilwoman Walsh reiterated that she fully supports a full time grant writer.  

Mayor Knudsen stated that the ad hoc committee would do organizational work, including the establishment of schedules for annual grants. She did agree that municipalities that use grant writers normally are quite successful in obtaining grants.  Ms. Mailander said that they could go out to bid for a consulting firm for grant writing, who would take a portion of the grant as their fee.  Councilwoman Walsh pointed out that the Village could submit numerous grant applications for consideration because there would be a staff of experienced people dedicated solely to writing grants.  She reminded everyone that grant writers make their money from successfully obtaining grants.

Ms. Mailander explained that an RFP for a grant writer would be issued by the Village, which could be followed by an interview process. The Village Council could then decide how to proceed.  Mayor Knudsen indicated that she would like to move forward with consideration of a grant writing firm and Village Councilmembers agreed.

6.            Request for New Traffic Signals on County Roads

Councilman Voigt stated that a resolution from the Village Council is required to be forwarded to the Bergen County Engineer’s Office in order to procure funds for traffic lights. Ms. Mailander noted that Christopher Rutishauser, Village Engineer, has been in contact with the County on this matter and she asked if they should wait or go forward with the resolution in November.  Mr. Rutishauser said that the County may get back to him before the next public meeting and he recommended that the Village should be ready with a resolution for the meeting on November 9^th regardless. 

Councilwoman Walsh pointed out that the “public taking” does not involve large portions of property. Ms. Mailander said there may be instances where intersections have to be widened for a left or right turn lane.  Councilman Voigt said he hoped there could be some tie in with the TAP grant, but Councilwoman Walsh said this would be a separate project.  Councilman Voigt recalled that Mr. Rutishauser had suggested asking Bergen County to help with several intersections that would be the easiest to upgrade.

7.            Budget Overview

Ms. Mailander stated that Robert Rooney, Village CFO, would provide some information on the budgeting process including CAP laws, tax levy caps, capital versus operating and budget timelines that would be useful for the newer Councilmembers. Mr. Rooney said that budget season is approaching and this is a good time to review the budget process and procedures.  He noted that in January 2016, the Village begins with a temporary budget consisting of no more than 25% of the prior year’s operating budget.  Last year, the 2016 operating budget was introduced in April and adopted in May.  Mr. Rooney reviewed quarterly reports with the Village Council in August and November to compare budget estimates to actual numbers.  In October meetings began with Department Heads to discuss the 2017 operating requests.  Operating deals primarily with salaries and wages, maintenance, repairs, contractual obligations and non-capital items such as police vehicles that are not sedans or SUVs. Capital items include vehicles, police SUVs, buildings, infrastructure and equipment with a five year life or greater.  Mr. Rooney said he would be analyzing current spending at the end of the month to determine the need for any line item budget transfers needed due to changes during the year and items that were not considered when the original budget was drafted.  Next week he will discuss where the Village stands as of the end of September, including the revenue expense items and critical areas of concern.  He is reviewing revenue shortfalls for billings that may not have been collected and contractual obligations to make sure that the money is in-house.  He pointed out that a short fall one year cannot be used the following year. 

Mr. Rooney stated that he will begin meeting with Ms. Mailander on Friday to review departmental requests, pointing out areas where they may be a little aggressive in their requests and estimating the impacts on the tax line. This will help to determine the impact of any suggested changes or programs to be implemented or eliminated in order to realize the tax dollar effect.  If transfers are needed, he will return to the Village Council in December.

Mr. Rooney stated that in January or February of 2017, the annual financial statement and debt statement will be completed and they will make the annual departmental presentations to the Village Council. In March and April, the 2017 budget will be presented to the Village Council for introduction and there are three months for any last minute transfers to line items.  There will be a review of the budget that was introduced in April or May to be followed by a public hearing and adoption.

Mr. Rooney said that CAP laws were implemented to limit the amount of appropriations the Village can add on every year as well as the amount of the tax increase that can be generated. The Municipal Cap Law for Appropriations has a Cost of Living Adjustment (COLA) calculated on federal government inflation and it is applied as a percentage increase for inside the CAP expenditures.  The maximum rate that can be achieved in any year by law is 2½%.  If the COLA is less than 2.5%, the municipality can request a CAP spending increase to 3.5% upon passage of a COLA rate ordinance.  A local unit can bank these excesses for up to two years and this comprises the difference between the final appropriation and the amount established up to 3.5%.  In 2017, the allowable CAP increase is calculated at ½% and last year’s calculation was 0%.  At the beginning of 2016, the Village passed an ordinance to increase the CAP by 3.5%, or approximately $1.3 million, which is banked and can be used in 2017 or 2018.  Mr. Rooney explained that it is almost impossible to stay at the limit provided by the State.  When an agreement on adoption amounts is reached, there is some flexibility as to whether or not to use what has been banked.

Mr. Rooney stated that the second CAP is on the levy. He said that the State provides information as to what is and is not allowable; however, the Village does not always rely on these procedures.  The Village can make application to the local finance board to approve a waiver to decide whether or not something like a line item would be acceptable or not.  If the Village is not satisfied with the decision of the local finance board, the Village can hold a referendum where the voters decide whether or not the budget can be increased.  If this were the case, a 50% plus one approval of those who have voted is required.  Should that happen, the timetable for the introduction and adoption of the budget would be drastically accelerated.  Mr. Rooney stated that the CAP calculation for the tax levy in 2017 will be added to the CAP balances available over the past two years.  All of this information was detailed in the handout provided by Mr. Rooney. 

8.            TV Inspection Services – Shared Services Northwest Bergen County Utilities Authority

Ms. Mailander stated that this is a shared services agreement with Northwest Bergen County Utilities Authority for the TV inspection of the sanitary sewer mains. Although not always used, it is prudent to join in case this service is ever needed.  

5.            MANAGER’S REPORT

Ms. Mailander reported that leaf season has begun and all residents have received an orange flyer which contains specific details concerning the protocol relative to leaf pickup. Anyone with questions should call the Village Manager’s office or the Village Clerk’s office.  The schedule notes the dates when residents should place their leaves at the curb line.  Once leaves have been placed in the street, there is a two week window for pickup by the Village.  Ms. Mailander said that in order to avoid being in violation, resident should refrain from placing leaves in the street until the next pickup time.  There are additional details at www.ridgewoodnj.net.

Ms. Mailander stated that the Ridgewood Police will continue a zero tolerance policy this year during Mischief Night and Halloween. This is vital for the safety of children and the protection of property.  Parents are urged to take an active role in supervising their children and the Police Department is recommending that parents limit any mischief to their own property.  She added that further details are posted on the Village website.

Ms. Mailander read information on Safe Trick or Treating and pointed out that Halloween is one of the busiest times of the year for pharmacists, hospitals and doctors, along with the 24 hour Poison Control Hotline. One of the most common ailment stems from ingesting glow stick liquid, which is not toxic but can cause irritation to areas of the body including eyes, skin and mouth.  Instead of going to the emergency room, parents should stay home and call Poison Control.  Ms. Mailander suggested keeping an eye out for candy that may have been tampered with and she reiterated that the New Jersey Poison Control Center is a great resource that many are not aware of.  The phone number is 1-800-222-1222 and there is more information on the Village website.

Community Events – Ms. Mailander stated that there is the Haunted Harvest taking place at Memorial Park at Van Neste Square on Saturday, October 29^th from 1:00 P.M. to 4:00 P.M.  The event includes a Pumpkin Patch, Pet and Child Costume Parade, face painting, balloons, and a DJ.  Event sponsors include the Ridgewood Chamber of Commerce, Ben & Jerrys and Terri O’Connor Realtors.

Ms. Mailander announced that the Farmer’s Market has been extended to every Sunday until November 20^th.

Mayor Knudsen suggested that information on the Zero Tolerance Policy by the police on Mischief Night should be forwarded to the schools so that announcements can be made.

6.            COUNCIL REPORTS

Planning Board – Councilman Voigt stated that the Planning Board heard the site plan application from Chestnut Village on October 18^th.  This property is the former inspection station.  The development will contain 43 units consisting of 27 one bedroom units; 14 two bedroom units; and 2 three bedroom units.  Several of the one and two bedroom units will also contain dens and some will be designated as affordable units.  The pricing for the rental units ranges from $1,200 to $2,600 for a one bedroom unit; and from $2,800 to $3,300 for a two bedroom unit.  There will be 43 assigned parking spaces and 38 unassigned parking spaces.  The building will be 53 feet, 10 inches in height.

Mr. Voigt stated that the next hearing is November 1^st for the Enclave located at the corner of East Ridgewood Avenue and Maple Avenue.  The third hearing for Dayton located on Broad Street behind Mt. Carmel Church is scheduled for November 15^th.  The application for the Ken Smith property is scheduled for December 6^th with Chestnut Village being heard again on December 20^th.  Councilman Voigt stated that all of the hearings are being televised.

Library Board - Councilman Voigt reported on a meeting of the Library Board of Trustees.  There have been some issues with the heating and cooling units at the Library.  One of the units is over 20 years old with the other two units being about 18 years old.  The oldest unit needs to be replaced at a cost of $31,000 and it will be necessary to rent a crane at a cost of $3,500.  

Councilman Voigt stated that two members of the Board will be stepping down, which means that replacement members need to be appointed. Councilman Voigt noted that the stairs behind Pease Library leading to the road above the Library are in need of repair.  The quote to fix the stairs is $27,000. 

Financial Advisory Committee (FAC) – Councilman Voigt said that there was a meeting of the FAC on October 13^th when a subcommittee was formed on parking.  The subcommittee will look at the options and costs associated with the parking issues with emphasis on high occupancy areas. 

Councilman Voigt said that several members of the FAC have volunteered to assist Robert Rooney with the budgeting process. The FAC is looking at the long term objectives for the Village and the committee will be getting input from Village Councilmembers and others for some insights as to what the Village should concentrate on long term.  

Councilman Voigt reported on a bus tour of the open space and parkland areas on October 16^th which was coordinated by Ellie Gruber and Nancy Bigos.  It was a wonderful opportunity to take note of what is available in the Village.  He thanked the Ridgewood Wildscape Association for all their efforts to keep the parks clean as well as the Ridgewood Conservancy for Public Lands and Cynthia Halaby in particular. 

Green Team – Councilman Sedon stated that the Green Team met on Tuesday and they will be looking at grant opportunities available through the State of New Jersey.  They will narrow the number of grant applications to two for this year.  He said that a subcommittee of the Green Team will reach out to the business community to promote the Green Business Recognition Program for additional applicants.  They are hoping to issue the certificate for various businesses that practice a variety of green initiatives.

Councilman Sedon announced that Dr. Grabowski a professor at Rutgers University will be conducting a discussion on the effect of climate change on trees November 9^th at 7:00 P.M. in the auditorium at the Library.  This talk is sponsored by the Shade Tree Commission and the New Jersey Native Plant Society. 

Parking – Councilman Sedon recalled a discussion with Tim Hawse of one of the parking design teams, who had a design that fit on the lot without taking any of the sidewalk or the street.  He discussed this with Councilman Hache in order to get this topic on the next agenda for the CBD committee meeting.  Councilman Sedon reminded everyone that in last year’s referendum residents voted 2 to 1 for some sort of parking structure on Hudson Street.  In June, almost the same number of residents voted against the specific plan proposed for a parking structure.  Councilman Sedon said that this group offered a design that fit on the lot and he thinks that it is an idea that should be revived and reviewed.  Councilman Sedon commented that it would make more sense to go with a definitive plan than to start all over again and spend money unnecessarily.

Arts Council – Councilwoman Walsh reminded everyone of the Artist’s Salon on the evening of November 18^th at The Stable.  She encouraged everyone to attend to see the art on display.

The League of Municipalities- Councilwoman Walsh said she is unable to attend the League of Municipalities Convention, but she understands that the other Village Councilmembers will be attending.  She invited members of the Village Council to the Cocktail Hour sponsored by the Bergen County Chapter of the League.  She added that the convention will be informative to new members of the Village Council and she encouraged everyone to attend as many sessions as they are able.

Citizens Safety Committee – Councilwoman Walsh said that she is always struck by the passion of the people who attend the committee meetings.  Everyone is interested in keeping the Village safe, which is so important.  At that most recent meeting there was a discussion of Ridge School, including the replacement of street signs in the area.  The Ridge School safety group will be making a map for parents to provide information on proper parking areas.  Some people were concerned with traffic safety on South Murray Avenue; however, it was decided that there was no immediate need to make any changes to that street.  

Councilman Walsh stated that the Committee was concerned about crosswalks that have faded and this is on the list to be done as soon as possible. There was a discussion on the importance of trimming trees and shrubs on corners where visibility is compromised.  Councilman Walsh reported on a discussion relative to street lights and other work being done on Walnut Street.  The TAP grant and traffic light improvements were reviewed in depth.  A member of the committee talked about traffic enforcement on Route 17.  Councilwoman Walsh said that Ridgewood is responsible for the Ridgewood section of the highway and the question was raised as to whether it is safe for Ridgewood Police officers to conduct traffic enforcement on Route 17.  Two police officers attending the meeting said they take the necessary precautions to be safe.

Parks and Recreation – Councilman Hache said that the Parks and Recreation meeting was cancelled.

Central Business District Advisory Committee (CBDAC) – Councilman Hache stated that the CBDAC will meet next week.  Work is continuing on the CBD website and it appears they have found someone who can do the programing work.  Councilman Hache said that Councilman Sedon will talk about the Hawse design at the upcoming meeting.  He encouraged people to attend these public meetings and take part in the discussions.  The next meeting is Thursday, November 3^rd at 7:30 P.M. in the Garden Room at Village Hall.

Access Weekend – Mayor Knudsen reported that this was a wonderful weekend.

Fire Department Open House – Mayor Knudsen said that the Fire Department Open House on October 16^th was a great event.  These are both annual events and are great opportunities to see what is going on in the community.  

Mayor Knudsen stated that Sunday was the grand opening of b.good Restaurant on Route 17. The restaurant features natural, organic food and is the healthy answer to McDonalds and Burger King. 

Regarding Councilman Voigt’s information on Chestnut Village, Mayor Knudsen pointed out that the attorney for Chestnut Village had some creative solutions regarding affordable housing for the cognitively impaired and disabled. This would make more credit available to the Village and would also address the bigger issue of incorporating this type of housing in the Village.  Mayor Knudsen was happy to point out that the developers of Chestnut Village will be making all of the finishes in the units uniform whether it is an affordable unit or a luxury unit. 

Mayor Knudsen thanked Councilman Sedon for remembering the information presented previously on the Hawse parking plan that should be revisited.

7.            COMMENTS FROM THE PUBLIC

Mayor Knudsen stated they would again have comments from the public and asked anyone wishing to address the Village Council to come forward.

Ed Walker, 114 Cottage Place, said that he appreciates Councilwoman Walsh’s recognition of the passion that exists on the Citizens Safety Committee. Regarding the TAP proposal, Mr. Walker said that the members of the Village Council are at a disadvantage because they haven’t seen the overall plan.  The portion of the plan that pre-dates Councilmembers Sedon and Walsh is Bergen County’s goal of connecting all the bike lanes through the various parks and includes Ridgewood as an active member.  Mr. Walker recalled that in the past none of the committee members ever expressed opposition to this plan.  He understands that many were opposed to the underpass several years ago, and now when they hear bike lane they are concerned that they will be slowed down when travelling across town.  There is pressure on the Citizens Safety Committee’s agenda to address issues of car traffic viability.  Mr. Walker pointed out that the question for consideration is whether the TAP proposal can be combined with a County plan for traffic lights.  He stated that traffic lights have nothing to do with pedestrian safety.  The pedestrian crossing improvements involve making the crosswalks ADA compliant, which is a pre-requisite for any other improvements that can be done and this cost lies with the Village.  Mr. Walker was pleased to learn that the pedestrian crossing improvements could be incorporated in future plans.

Sergillin Schneider, 22 Pomander Walk, said that Pomander Walk is a charming, residential, dead end street bordering the commercial district in Ridgewood. There are sixteen homes on the street with half of the residents being children and the elderly.  Mr. Schneider said that he received a letter last week stating that members of the Village Council will be deciding on whether or not to bring the parking back to Pomander Walk.  Residents pleaded with the Village Council for nearly four years to ban parking on the street due to the safety hazards and after visits by Village Councilmembers, the Citizens Safety Committee and the Village Engineer it was decided that parking should be banned.  This is a step backwards, because it will make Pomander Walk an overflow parking lot for commuters.  Mr. Schneider urged Village Councilmembers to keep this in mind when they make a decision in two weeks.

Savrabh Dani, 390 Bedford Road, referred to the discussion on Uber and Councilman Hache’s question regarding “surge pricing”. The representatives from Uber indicated that the marketing they will do will be in the best interests of the Village; however, Uber will be the recipients of positive marketing.  Uber will be getting a lot of first time customers, but it doesn’t appear that they are willing to put anything on the table.  He recommended that capping the costs of the Village has to be part of the discussion and the trips should be restricted to addresses within the borders of Ridgewood.  He added that the maximum rate time should also be included in the contract.  There may also be a local vendor who might be willing to compete if a subsidy is offered.

Regarding the TAP grant, Mr. Dani asked why the Village employee who attended the meeting in Paterson was not at this meeting to offer some feedback as well as a better understanding of the grant process.

Mr. Dani said that he has noticed a large number of bid contracts going to two companies. The bids are not sorted in date order on the Village website and it is difficult to understand.  He stated that the bids are out of order if they are sorted by the document create date.  Mayor Knudsen agreed with Mr. Dani and said that if the bids can’t be located the Village may not be getting the best company or individual for the job or the best price. 

Boyd Loving, 342 South Irving Street, said that he has always worked in the private sector and he views the Mayor and Council as the Board of Directors for the Village of Ridgewood. He was shocked that the Mayor and Village Councilmembers still don’t have the information they requested from Mr. Rutishauser several weeks ago.  Mr. Loving said he is a shareholder in this corporation and he is tired of the excuses made as to why the information still has not been distributed.  He indicated that he would always respond quickly when his boss asked him to do something and Ridgewood employees and staff should be more responsive.  Village employees should treat members of the Village Council accordingly and taxpayers are depending on the people they voted for to make the right decisions. Mr. Loving asked Village Councilmembers to stop accepting these excuses and tell the Village staff that they are expected to supply information in a timely fashion.  There are no excuses for not supplying information particularly over a two week time period. 

Mr. Loving disagreed with Councilman Sedon’s comment that last November residents voted 2 to 1 in favor of a parking garage on Hudson Street. He said that residents didn’t understand what they were voting for and they were told to vote for parking with details to follow at a later date.  It remains to be seen whether or not there will ever be a structure on the Hudson Street property. 

Anne Loving, 342 South Irving Street, noticed on the Village website that the deadline to apply for the position of Village Manager is October 26^th.  She asked if the Mayor or Village Councilmembers can share with the public information on the number of applications they have received.  Ms. Mailander said that they have received applications, which will be shared with Village Councilmembers tomorrow.

Ms. Loving agreed with the idea of a grant writer, which she described as a wonderful idea. It is great to have the possibility of a newly created position being openly discussed by all five elected officials unlike the situation regarding the Human Resources position a few years ago. 

Ms. Loving wanted everyone to know that the Poison Control Hotline will also help if your pet ingests poisonous materials. Ms. Loving mentioned that she attended the Open House at the Firehouse and it was as good as it always is. 

Ms. Loving referred to previous discussions on parking when it was suggested that a lower parking fee be charged to employees of businesses in the Village because these employees only make minimum wage. She said that business owners have the option to pay minimum wage and taxpayers shouldn‘t have to subsidize parking for people who are employed by people who chose not to pay better than the minimum wage. 

Ms. Loving wanted to recognize the late Roger Weigand without whom there would be not be an opportunity for comments at the end of the meeting.  

Councilman Sedon addressed Mr. Loving’s comment on the parking referendum. He said that the question on the ballot asked whether the voter would approve of borrowing “x” number of dollars for some kind of parking structure to be located on Hudson Street.  He agreed that the question was vague, but when a specific plan was put to a vote, it was rejected.  The majority of the residents who voted want some type of parking structure on Hudson Street; however, not the plan that was presented.  Councilman Sedon indicated that the Village has learned how not to approach this question which is why he wants to start the conversation from the bottom up in order to understand how they might be able to proceed with an idea before any money is spent. 

Mayor Knudsen spoke to Mr. Loving’s comment on employees stating that when confronted with a situation involving employees, it is a delicate situation. She indicated that while she appreciates what Mr. Loving is saying, she will e-mail the Acting Village Manager tomorrow to ask if the Mayor and members of the Village Council can have the information tomorrow. 

8.            RESOLUTION TO GO INTO CLOSED SESSION

Ms. Jackson read Resolution #16-328 to go into Closed Session, in full as follows:

9.            ADJOURNMENT

There being no further business to come before the Village Council, on a motion by Councilwoman Walsh, seconded by Councilman Sedon, and carried unanimously by voice vote, the meeting was adjourned at 10:50 P.M.

                                                                                                _________________________________                                                                                                                                           Susan Knudsen                                                                                                                                                                                             Mayor

_________________________________                                                                                                                                        Donna M. Jackson                                                                                                                                                                                Deputy Village Clerk