20170405 Village Council Minutes

A REGULAR WORK SESSION OF THE VILLAGE COUNCIL OF THE VILLAGE OF RIDGEWOOD HELD IN THE SYDNEY V. STOLDT, JR. COURT ROOM OF THE RIDGEWOOD VILLAGE HALL, 131 NORTH MAPLE AVENUE, RIDGEWOOD, NEW JERSEY ON APRIL 5, 2017 AT 7:30 P.M.

1. CALL TO ORDER – OPEN PUBLIC MEETINGS ACT – ROLL CALL – FLAG SALUTE

Mayor Knudsen called the meeting to order at 7:34 P.M. and read the Statement of Compliance with the Open Public Meetings Act. At roll call, the following were present: Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen. Also present were Heather Mailander, Village Manager/Village Clerk; Matthew Rogers, Village Attorney; and Donna M. Jackson, Deputy Village Clerk.  

Mayor Knudsen led those in attendance in the Pledge of Allegiance to the Flag and held a Moment of Silence for all the men and women serving our nation and all first responders.

2. COMMENTS FROM THE PUBLIC

Mayor Knudsen asked if there were any comments or questions from the public.

Bridget Kong, 69 Sherman Place, stated that upon review of notes from the Citizens Safety Advisory Committee (CSAC), she determined that there was no traffic study completed on Pomander Walk prior to the parking ban. There was no police study conducted nor any recommendation received by the Police Department prior to the parking ban. There was one accident in the last 10 years when a resident hit a tree in their own driveway, irrespective of the parking issue. There were no reports from the Engineering Department to support the parking ban.   CSAC recommended enforcement of the existing restrictions. CSAC never determined there to be a verifiable safety concern other than those voiced by the residents. CSAC cited operational considerations for leaf and snow removal as reasons for removing one-side-of-the-street parking; however, residents declined such a remedy. No evidence of a legitimate service issue or operational concern requiring parking modifications was expressed by either Village or outside professionals involved in the removal of snow, garbage, leaves, or recycling. Pomander Walk is a 50’ wide street and is wider than many streets in town that have parking in place and are successfully serviced during garbage and snow removal. Pomander Walk residents continue to demonstrate that they need parking for themselves, their guests, and service workers. A new and greater safety concern has been created by the ban on Pomander Walk, as the ban forces cars to park on the north side, and increases pedestrian traffic to cross Godwin Avenue, a known dangerous intersection. Two separate pedestrian-versus-car accidents have occurred in the last six months while pedestrians crossed Godwin Avenue in a designated crosswalk. Businesses have suffered economically, as legal parking spots were eliminated for their customers. Cars that previously parked on Pomander Walk are pushed to nearby streets such as Sherman Place, which cannot support the increased volume due to its own physical limitations and hazards on the street. Ms. Kong felt the parking ban on Pomander Walk was indefensible, given any of these eleven facts individually. Together they demonstrate an overwhelming, unreasonable hardship on all but a handful of Pomander Walk residents who have voiced concerns, declined all but the most extreme remediation, and have no basis for their claims. The suggestion that residents on neighboring streets should meet over coffee and resolve this issue is preposterous, as residents do not have the authority, guidance or expertise to evaluate concerns. Ms. Kong asked the Village Council to consider a temporary repeal of the parking ban until a thorough study and evaluation of the parking safety concerns and parking needs can be conducted.  

Russell Forenza, 228 Emmett Place, spoke about the water restrictions currently in place. He did not feel that new condominiums or townhouses should be built in any of the towns serviced by Ridgewood Water, as this would negatively impact the amount of water available to existing residents, who are already under water restrictions. He felt that the Village must find new sources of water before permitting new construction. He urged the creation of an ad hoc committee to look into this issue.

Karen Bagdon, 23 Pomander Walk, stated that the No Parking Ordinance on Pomander Walk has solved the residents’ safety issues previously expressed. The Sherman Place residents keep insisting that the ordinance negatively effects safety, which is simply not the case. Sherman Place and Pomander Walk have different safety concerns because the streets are completely different. Vehicles parked along Sherman Place are not necessarily vehicles that previously parked on Pomander Walk. Ms. Bagdon asked the Village Council to consider these points when deciding on this issue.

Cynthia Halaby, 374 Evergreen Place, stated that she was here this evening as President of the Conservancy for Ridgewood Public Lands (CFRPL). Ms. Halaby reported on the activities of the CFRPL. Yesterday, “Ben and Jerry” very generously donated the proceeds of their Free Cone Day. These funds will be used to start a Sensory and Butterfly Garden at the Stable. The CFRPL will make a presentation to the Village Council later on this month. Educational Day is planned at Twinney Pond Park On April 10^th from 10:30 a.m. until 12:00 noon. A number of youngsters have already signed up to learn about the park and the pond, and they will help plant milkweed seeds to attract butterflies. The CFRPL is extremely gratified that the native plants that were planted last year are coming up strong. This planting will continue with the advice of an ecologist; noxious weeds will continue to be eradicated; and children will continue to be trained. In mid-April, the CFRPL will complete the North Broad Street Project, which is located between the train staircase and the previous taxi building. With help from Jacobsen Landscaping, dozens of flowering shrubs will be planted to enhance the Central Business District (CBD). The Daffodil Festival and Earth Day Celebration will be held on Sunday, April 23^rd from 11:00 a.m. to 2:00 p.m. at Van Neste Memorial Park.

Ms. Halaby explained that the mission of the CFRPL is to enhance and restore Ridgewood parklands. The CFRPL continues to feel very strongly that the cutting back of greenery and trees in front of the train station and Wilsey Square to create additional parking will cause irreputable damage. These two small areas of open land represent the green spaces in the area and once they are removed they are gone forever. Ms. Halaby urged the Village Council to reconsider this idea.

Alyson McCormack, 51 Sherman Place, recalled that at the last Village Council meeting, Charlie DeMarco of CSAC stated that the perceived issue on Pomander Walk was an operational one. She questioned why residents of Pomander Walk were discussing their issues with CSAC if they are not safety related. Neither CSAC, the Police Department or the Engineering Department made any recommendations to limit the parking on Pomander Walk; the parking ban was granted because the residents asked for it.

Ms. McCormack presented the Village Councilmembers with copies of an e-mail from Rich Calbi, Ridgewood’s Director of Operations, which indicated that, with the exception of the intersection near Godwin Avenue and the cul-de-sac, relevant people involved in Water, Streets, Fleets, Sanitation, Yard Waste and Recycling have not reported issues with parking on Pomander Walk.

Peter Quinn, 66 Pomander Walk, stated that the residents of Pomander Walk came before the Village Council with a safety issue, not a parking issue. The extra traffic on Pomander Walk was turning it into a commercial business district adjunct parking lot. Mr. Quinn urged the Village Council to consider alternative solutions instead of reversing the ordinance. Mr. Quinn felt the Village Council was receptive to the loudest and coarsest voices among the residents, and he felt the Village Council was bringing out the worst in the residents. He referred to websites turning neighbor against neighbor; anonymous signs posted in the neighborhood; accusations that Pomander Walk residents and service providers are parking on the street; and photographs being taken anonymously of vehicles parked along Pomander Walk (which he noted that the lack of parking tickets indicates that enforcement is not working).

Mr. Quinn recalled that when the previous Village Council addressed the no parking ban on Pomander Walk, the potential for parked cars to move to Sherman Place was considered; however, no action was taken. The problem is really the need for CBD parking. Mr. Quinn noted that the businesses located near Santini’s Pizza are in a zone that only requires 7 parking spaces for 70 restaurant seats. Mr. Quinn urged the Village Council to conduct a safety study before reversing the parking ban on Pomander Walk.

Isabelle Altano, 656 Kingsbridge Lane, questioned why the CFRPL spoke in favor of the construction of a 90 foot multi-purpose field on the Schedler Property, which would require the removal of 5 acres of trees, while speaking against the suggested removal of 700 square feet of greenery near the train station to allow for additional parking. Ms. Altano felt the multi-purpose field on the Schedler Property would adversely affect the quality of life in the surrounding neighborhood as well as displace wildlife. She spoke of the importance of preserving trees within the Village wherever they are located.

Melanie McWilliams, 431 Bogert Avenue, urged the Village Council to leave the Bogert Avenue ordinance as it currently stands or expand upon it by extending the hours or times of year, if any changes are to be made at all, noting that traffic concerns also occur during the evening hours and on weekends when special events or sporting events are held at the schools. She observed that there have been no displaced cars and no traffic issues brought on by this ordinance. Safe travel continues between the three schools and the neighborhoods. Bogert Avenue does not have sidewalks and there are many children using the street.

Anne Loving, 342 South Irving Street, thanked the Village Council for issuing the warning about the drinking water and she asked for this issue to be clarified this evening, noting that rumors are making the contamination sound much worse than what actually occurred.

John Parillo, the owner of Santoni’s Pizzeria, 88 Godwin Avenue, stated that the parking ban imposed on Pomander Walk by the previous Village Council has greatly affected his business as well as other businesses in the area. Eat-in business has been reduced by over 50% since the parking ban was implemented. Customers with limited time to eat on their lunch break and the lack of parking, choose to go somewhere else. This also occurs in the evenings as well, and affects take-out customers, too. Fourteen parking spots are shared between four businesses, two of which are sit-down restaurants. Many customers rely on street parking. Mr. Parillo felt that the burden of parking should be shared between all streets in the area. Residents of Pomander Walk need parking in the front of their homes for larger service vehicles and delivery trucks that cannot fit into driveways. Mr. Parillo felt that the parking ban was imposed without any substantial studies or investigations completed. Without any legitimate traffic study, Pomander Walk went from two-hour parking to no parking, overnight. If the two-hour parking limit on Pomander Walk is reinstated, Mr. Parillo will be committed to use his lots for delivery drivers, preserving the on-street parking for customers. He understood the residents’ concerns, noting that he already implemented new procedures instructing his delivery drivers to use only his lot. He urged the Village Council to reconsider the complete parking ban on Pomander Walk and conduct a proper traffic study to determine the needs of the area.

Gail Conenello, 23 Garfield Place, urged the Village Council to take the actions necessary to restore parking to at least one side of Pomander Walk, and to fairly and equitably consider the concerns of all of the residents affected by the traffic and parking in the area. It is not an appropriate solution to provide complete relief to certain residents while placing a greater burden on other residents. The concerns of the residents of one street should not be valued over the concerns of others. There is no valid basis to wait for the results of the West Side Traffic Study before action is taken to restore a fair amount of parking on Pomander Walk. The impact that the parking ban has placed on surrounding streets is real, it has been documented, and it should not be allowed to continue.   Also, the failure of the Pomander Walk residents to abide by the no parking restriction has been fully documented and is indisputable. Ms. Conenello asked the Village Council to modify the Pomander Walk parking ban to mirror the restrictions that are in place on all of the surrounding streets. Ms. Conenello also noted that proceeding with the West Side Traffic Study without a modification to the Pomander Walk restrictions would result in a study based on inaccurate and incomplete data and information.

Peter Bennett, 448 Cambridge Road, stated that all the issues involving the Cambridge Road and Bogert Avenue parking ban have stemmed from the opinion of one or two people without the benefit of studies. The vast majority of residents do not feel there is an issue, except possibly in the area of the “funnel”. There is a sidewalk on one side of the street. The biggest issue is with people cutting the island. Mr. Bennett asked for the double yellow line to be reinstituted and for the creation of a “one-hour in the morning and one-hour in the afternoon” parking/stopping ban on the corners, reaching out as far as the start of the first driveways.

Rurik Halaby, 374 Evergreen Place, asked Mayor Knudsen to recuse herself from any Police Department budget considerations because she has sons on the staff of the Police Department. Mr. Halaby added that he is requesting this with sincere admiration and respect for both Mayor Knudsen and her sons, but he wanted to make sure that the budget is presented to the public without bias.

Christine Malloy, 243 North Pleasant Avenue, stated her opposition to removing the greenspace and brick walkway at the Village Train Station to allow for additional parking spots. The net gain of parking spots will not solve the Ridgewood parking problem, and will only mar the appeal of this great town. She was greatly disappointed that this topic was even up for discussion. The parks, towering trees, flower beds and landscaping make Ridgewood exceptionally beautiful. Ms. Malloy and her husband moved to Ridgewood for its excellent schools and the charming downtown area. She stated that Ridgewood is a community that takes pride in its streets and she urged the Village Council not to ignore the simple beauty of a quiet greenspace in favor of a few parking spots.

Adam Fox, 112 Stanley Place, urged the Village Council to reconsider the Pomander Walk ordinance. The restriction put in place in June was done without any impact analysis. As a resident of a neighboring street, he has been directly, negatively impacted. A study is not needed to see that more pedestrians are being forced to cross Godwin Avenue. Mr. Fox stated that he has stopped patronizing the businesses because he doesn’t want to cross Godwin Avenue and is unable to park on Pomander Walk for five minutes. He has observed residents of Pomander Walk double-parking in their driveways because they can’t park in the street. This requires pedestrians to walk in the street; so in solving one problem, another was created. Parking is an issue for all residents and he felt that one-side-of-the-street parking is a fair and equitable compromise for all residents.

Jane Shinozuka, 825 Norgate Drive, requested that the podium be moved so speakers can be heard in the back of the room.

Mayor Knudsen explained that the site plan applications before the Planning Board are compliant applications and that none of the members of the current Village Council voted on the ordinances that supported these applications. The issue of water usage was raised and considered.

Mayor Knudsen stated that she took exception with the suggestion that the Village Council brings out the worst in anyone. The Village Council is not responsible for people’s behavior, nor do the Village Councilmembers bring out the worst in anyone. On the contrary, the Village Council brings out the best in people because it encourages vibrant conversations and inspires residents to become engaged in their government.

3. PRESENTATION
4. Ridgewood Water Presentation - Lead and Copper

Rich Calbi, Director of Ridgewood Water, and David Scheibner, Business Manager of Ridgewood Water were present.

Mr. Scheibner stated that before the scheduled presentation, he would like to address some current news.   A fecal indicator, e-coli, was recently detected in a ground water source sample in the low pressure zone, which includes portions of Ridgewood, Wyckoff and all of Glen Rock. Customers have the right to know what happened and what is being done to correct the situation. On April 4^th, a sample was collected from a ground water source before it was treated, and the sample tested positive for e-coli. It is important to note that water from this source is disinfected before distribution to customers, and no distribution system samples have tested positive for fecal indicators or any other bacteria. The notice stated that for drinking, making ice, brushing teeth, washing dishes and food preparation, people should bring the water to a boil, allowing it to boil for one minute and then cool down before using, or to use bottled water until further notice. Boiling kills bacteria and other organisms in the water. Fecal indicators are microbes whose presence indicates that the water may be contaminated with human or animal waste. Microbes in these wastes can cause short term health effects such as diarrhea, cramps, nausea, headaches and other systems. Microbes may pose special health risks for infants, young children, some of the elderly, and people with severely compromised immune systems. Mr. Scheibner pointed out that the symptoms he listed are not caused only by organisms in drinking water, so if any of these symptoms are experienced and they persist, people may want to seek medical advice. People at increased risk should seek medical advice concerning drinking the water. The source water well in question has been shut down and treatment is underway. The public will be informed when tests show that no e-coli is present and when boiling is no longer needed. If more information is needed, residents may call Ridgewood Water at 201-670-5520 or visit them at 131 North Maple Avenue on Level 5. General guidelines to lessen the risk of infection by microbes are available from the EPA Safe Drinking Water Hotline at 1-800-426-4791.   Copies of this information are available this evening.

Mr. Calbi added that the advisory is precautionary. There is certainly no e-coli outbreak in the system. The e-coli detection was in the raw water and all water is treated before release into the distribution system. A precautionary notice is required by law. The Village has consulted with both the State Department of Environmental Protection and the Environmental Protection Agency on the content of the notice. It is anticipated that the situation will be resolved by Friday, April 7^th, and a new notice indicating that the boil water advisory has been lifted is anticipated to be sent out at that time. The subject well was shut-off at 1:00 a.m. last evening.

Councilman Hache questioned the effectiveness of the normal treatment of the water in preventing e-coli from entering the system. Mr. Calbi explained that this effective rate is 99.99% based upon the new levels of chlorine being implemented and a Four-Log Treatment System. An application for installation of a new pump was submitted in January, ahead of this event as a precautionary effort, and is being expedited with approval expected tomorrow.

Mr. Scheibner began the scheduled presentation on lead and copper at this time. Ridgewood Water detected lead in the water in some homes in 2012 during routine testing for lead. Ridgewood Water’s response has been to develop, test and implement a corrosion control treatment program and to provide education to the public.

Last year, Ridgewood Water sent notices to all addresses in their service territory informing them about the lead test results from June, 2012. Similar notices were sent out periodically since then. He directed everyone’s attention to documentation available this evening that provided contact information to find out more about the water quality of their particular service line. Mr. Scheibner stated that he will also be available after the presentation with a computer to provide this information to any interested parties.

Mr. Scheibner stated that consumers should remember that the source water does not contain lead. Lead gets into the water from plumbing materials that contain lead through a process called lead corrosion. Two conditions need to be present at the same time for lead to corrode into the water; contact and stagnation. Replacing materials that contain lead with lead-free materials will eliminate the possibility of water contacting lead, but this can sometimes be complicated and expensive. Another way to prevent water to lead contact is by creating a barrier between the water and the plumbing material that contains lead. Ridgewood Water’s corrosion control treatment creates such a barrier. The treatment consists of the feeding of a small amount of liquid phosphate into the water at each point of entry into the distribution system. Ions of the phosphate bond to ions of minerals, including lead, resulting in a thin coating on the interior surfaces of plumbing materials that prevents water from physically contacting the plumbing materials. The second condition required for lead, stagnation, is the state of water remaining motionless inside pipes and fixtures when the water isn’t being used. The longer the stagnation, the greater the corrosion. Because we usually don’t use water constantly in our homes and businesses, stagnation is inevitable. Mr. Scheibner recommended running a faucet for 30 seconds to 1 minute when drawing water for cooking or drinking, if the faucet has not been used for several hours.

Ridgewood Water completed the implantation of the corrosion control treatment one year ago. The first round of testing was completed last fall, and the results are available on the NJDEP web page called, “Water Watch”. The treatment has been found to be 80% effective in preventing lead corrosion, overall. The next round of testing is underway. Test sites are homes and businesses determined to be at higher risk due to lead service lines, or homes built in the last four years before lead solder was banned.

Unrelated to the lead issue, Mr. Scheibner stated that the EPA required that Ridgewood Water evaluate about three-quarters of the wells for vulnerability to fecal contamination for the past year. This requirement is based upon a well’s proximity to surface water. The four-log chlorination has been required at some locations as a precaution until the evaluation is completed in May and indicates that the higher levels of chlorine at those particular locations are unnecessary.

Mr. Scheibner stated that Ridgewood Water is committed to keeping customers informed of events and operating conditions that have an impact on the water that is so fundamental to our way of life.

Mayor Knudsen asked if corrosion is accelerated because of the high mineral content in Ridgewood’s water. Mr. Calbi explained that this is mostly the result of the PH of the water, (the more acidic it is). The water systems come from many different sources with many different wells, so this PH varies. For the most part, the ground water is stable. In the areas where treatment is necessary because of contaminants and the characteristic of the PH has changed, the treatment provided will stabilize this reaction. Mr. Scheibner further explained that the corrosion control process actually reduces the hardness of the water because it attaches to the calcium as well as to the lead.

4. DISCUSSION
5. Ridgewood Water

                        1.)        Award Contract - Tree Maintenance Services

Ms. Mailander explained that two bid specifications were picked up with one being received. The sole responsible bidder was Downes Tree Service. Funding for this project is budgeted for in the Water Utility Budget.

                        2.)        Award Contract - Water Main Replacements at Stream Crossings

Ms. Mailander explained that Mott MacDonald was hired as the engineer of record for this project. Five bids were received. The lowest responsible bidder was Fred Devens Construction. Mott MacDonald prepared the construction documents, reviewed all bids and will assist Ridgewood Water with administering the construction work. The project will replace water mains at the following four stream crossing locations: Spring Avenue at the Ho-Ho-Kus Brook; Linwood Avenue at the Saddle River; North Irving at the Ho-Ho-Kus Brook; and East Ridgewood Avenue at the Ho-Ho-Kus Brook. This is necessary because the existing piping is exposed at the stream bed. Each location will be replaced with new pipe constructed at a deeper profile and properly encased for future protection.

Councilwoman Walsh questioned the life span of piping. Mr. Calbi stated that there are some existing pipes in the Village that are almost 100 years old. The new piping proposed will have a useful life of at least 50 years. Some of these locations are in major flood zones.

                        3.)        Award Contract Under State Contract - Materials and Supplies - Water Main Repairs

Ms. Mailander explained that this will allow the Village to obtain materials and supplies as needed.

                        4.)        Authorize Change Order - Rehabilitation of Glen Tank

Ms. Mailander explained that this rehabilitation was necessary to comply with the USEPA Administrative Order. An additional $29,766 is required to complete the work, which includes changing hardware, changing fence fabric and additional painting. The Change Order is being awarded to Brave Industrial Paint, LLC, of Long Branch, New Jersey. The Change Order increases the contract total by 6.9%

1. Parking

                        1.)        Update on Hudson Street Parking Garage

Ms. Mailander explained that the Village has been working with Desman Design Management to reduce the size and footprint of the garage. The cost to change the existing plans to prepare them for bid is approximately $100,000, which includes architectural design, engineering, site plan and Desman themselves. Walker Parking Consulting Group would need to update their report with new space numbers and new revenue stream, under the new interest rates. The cost of construction will not be known prior to Desman redoing their sketches. Basically, construction should begin next spring, and be completed sometime in 2019.

Councilman Voigt thanked Ms. Mailander and Ridgewood C.F.O. Bob Rooney for putting together this information.

Ms. Mailander stated that the ordinance would be adopted one month after it is introduced, which may shorten the time shown on the Projected Timetable contained in the Councilmembers packets. This document will be made available to the public on the Village website.          

Mayor Knudsen asked for a construction cost analysis detailing the worst-case-scenario and the best-case-scenario. Ms. Mailander will speak to Mr. Rooney about preparing this document.

Councilman Sedon suggested not spending any money on construction documents until several public meetings are held. He asked for conceptual designs and a financial analysis from Walker, based on the amount of spaces and available information, before going out and getting detailed documents. Ms. Mailander noted that a conceptual design will still cost money, but it will be less expensive.

Councilwoman Walsh agreed with Councilman Sedon. She stated that she was not in favor of the retail aspect of the garage. She asked that any design or plans include a component of what the proposed retail would bring in, as compared to the parking spots. Councilwoman Walsh felt the public was interested in more parking spaces, not more retail space.

2. Requests for Proposals - Pilot Program - Alternative/Non-traditional Commuter Transportation Services

Ms. Mailander explained that this proposal is for transportation companies like Uber or Lift to drive commuters to and from the train station. There was one plan holder eligible to submit; however, no proposals were received. This is the second time a Request for Proposal was requested.

Village Attorney Matthew Rogers stated that the Village can negotiate with the provider at this point, but it must be in similar terms to what the bid proposed. Ms. Mailander stated that this will be done internally and then brought before the Village Council at a Work Session.

3. Preliminary Design for Train Station Parking Area

Ms. Mailander stated that based on last week’s discussion, Village Engineer Chris Rutishauser prepared a new drawing. Ms. Mailander described the key points of the new design. There is an overall gain of 38 parking spaces; 10 of which would be at the Prospect Street Lot/Van Neste Square location. The plan relocates the bus station from Oak Street to the train station area. Relocation of the bus stop to the train station would create a true intermodal transportation system, as well as get buses off of East Ridgewood Avenue, which has been a large concern for the Police Department because of difficulties with maneuverability. The current bus station is not in the best condition, so the Village will soon have to invest capital in the building. The 90-degree parking stalls proposed at the lot closest to the train station would be easier to plow. New trees are proposed to offset those that would need to be removed at the train station. The flagpole was relocated to the center of the existing island, making it more prominent. Ms. Mailander added that an e-mail discussion was just initiated with New Jersey Transit concerning the proposal to move the bus station.

Mr. Rutishauser further explained the proposed plan. The current island will be made 8’ or 9’ wide, which is much narrower than existing conditions.   Considerably more trees than what exists now are proposed to be added. He pointed out that many of the existing trees are in poor shape. Mr. Rutishauser stated that in preparing the plan, an observation was made indicating that the majority of cars being parked by commuters were on the small to medium size. This led to the creation of compact car parking spaces, which are slightly narrower and shorter than current parking spaces. With these design constraints, the new plan shows an overall gain of 38 parking spaces at the train station and, by the elimination of the bus shelter, at Van Neste Square. Mr. Rutishauser noted that his department has been considering this idea for years; at least as far back as 2004.

Mr. Rutishauser spoke about an e-mail correspondence from a representative of New Jersey Transit concerning bus routes through the Village. There about 900 transit customers who move through the Ridgewood bus terminal on a typical week day with 300 customers on a Saturday and an additional 100 customers on a Sunday. New Jersey Transit runs six routes through the Ridgewood bus terminal. This will not change if the bus station is moved to the train station. Typical weekday transit counts amount to 301 bus movements through the existing Van Neste Square location. Mr. Rutishauser stated that he will forward a copy of this e-mail to the Village Councilmembers for their review.

Mr. Rutishauser further explained that buses currently lay over as many as three-at-a-time over by Van Neste Square, in parking spaces dedicated to them. Once the bus station is relocated, these bus parking spaces can be converted back to parking spaces. He noted that the bus shelter proposed will be no more than a three-sided shelter, sufficient for a short-term wait for a bus. This design will also discourage longer stays, such as overnight.

Under questioning by Mayor Knudsen, Mr. Rutishauser stated that the hours with the most bus movements, twenty-eight, were 7:30 a.m. to 8:30 a.m. During the period of 6:00 p.m. to 7:00 p.m., there were 21 bus movements.

Under questioning by Mr. Voigt, Mr. Rutishauser summarized the advantages of moving the bus station as: the gaining of additional parking spaces in the core area of the CBD; the movement of buses off of East Ridgewood Avenue onto Franklin Avenue; and more room for buses to layover out of the way of the CBD. Mr. Rutishauser noted that a disadvantage is that there will be a loss of approximately 10 shopper/diner parking spots in the Wilsey Square Lot, which may need to be relocated to the main train station lot as 3-hour patron parking. The turning radius for the buses is sufficient. When the design layout was prepared, a modern 45’ bus length turning radius template was used.

Under questioning by Councilman Sedon, Mr. Rutishauser said the 10 patron parking spaces lost on Wilsey Square as a result of the relocation of the bus stop, will be gained at the Van Neste Square location. There will be an overall net gain of 38 parking spaces.

Under questioning by Councilman Sedon, Mr. Rutishauser said there will be some traffic as a result of buses coming into the train station. The intersection is signalized. There will be more bus movement in the Garber Square corridor. The offset to this is the removal of buses from East Ridgewood Avenue, which is the Village’s primary shopping corridor.

Councilwoman Walsh complimented Mr. Rutishauser on preparing a thorough design. Using a map contained in her packet, she observed that busses will be traveling from Ridgewood Avenue, making a right turn onto Maple Avenue and then a left turn onto Franklin Avenue, and then travel under and around and out the same way. Mr. Rutishauser noted that NJ Transit may consider altering the bus routes somewhat to mitigate and duplicating bus traffic. The busses already operating on the west of the tracks will probably use this corridor, as well as the lay over lanes. Four to five busses can easily be stored in this area.

Under questioning by Councilwoman Walsh, Mr. Rutishauser stated that parking spaces in the train station can be designated as shopper/diner parking spaces to replace the shopper/diner parking spaces lost from Wilsey Square.

Under questioning by Councilwoman Walsh, Mr. Rutishauser explained that the shelter proposed will have a maximum of three sides. Further input on the design of this shelter is needed from NJ Transit and the State Historic Preservation Office. Mr. Rutishauser noted that if NJ Transit is in favor of the bus station relocation, he would ask them for a contribution toward the bus shelter.

Councilman Hache approved of the design presented by Mr. Rutishauser, especially the additional trees being gained.

Under questioning by Councilman Hache, Mr. Rutishauser stated that the preliminary cost estimate for this project is in the range of $300,000.

Under questioning by Councilman Hache, Mr. Rutishauser stated that if the existing incline in the location of the spaces facing Wilsey Square was flattened out, a retaining wall would be required, adding additional costs to the project.

Under questioning by Councilman Hache, Mr. Rutishauser, explained that cars dropping off people at the train station can come in over by the “Smoke Restaurant”, bear slightly to the left of the island and seek a parking space or continue across to the main train station.

Councilman Sedon suggested shortening the island at the upper part of the parking lot first, without moving the bus station, which will avoid the involvement of NJ Transit. Mr. Rutishauser explained that this will not accommodate the necessary bus turning radius or a larger number of parking spaces.

Under questioning by Councilman Hache, the current configuration of the underpass lane is wide enough to accommodate the buses and a bike lane.

Mayor Knudsen thanked Mr. Rutishauser for including additional trees in his proposal.

Mayor Knudsen asked if the crosshatched boxes on either side of parallel parking spaces can be removed to create additional parking. Mr. Rutishauser explained that these boxes help people’s perception when they parallel park and also keep traffic moving better, because these boxes make it much easier to pull or back into a parallel parking space.

Under questioning by Mayor Knudsen, Mr. Rutishauser estimated the size of the island containing the flagpole as approximately 10’ to 15’ in size. The westerly tip of this island will act as a refuge island for pedestrians crossing.

Under questioning by Mayor Knudsen, Mr. Rutishauser did not feel the underpass road was wide enough for two lines, as the curb on the westbound side lies on the right-of-way limit line.  

Under questioning by Mayor Knudsen, Mr. Rutishauser stated that there will be a mixture of compact and regular sized parking spaces.

Councilman Hache questioned whether rerouting the bus traffic would impact traffic exiting the Ken Smith site.   Mr. Rutishauser stated that the signal at this intersection needs to be upgraded and survey work is ongoing. If the County is reluctant in moving in a timely manner to upgrade this signal, the Village may need to have a further discussion with the applicant regarding a contribution to complete the upgrade in a timely manner. The hope is to have this signal, which is located at North Broad Street, integrated to the corresponding signal by Oak Street. This will help create gaps in the traffic so that pedestrians can cross by Chestnut Street. This technique was used with other traffic lights in the Village, including near the high school lot.

At Mayor Knudsen’s request, Mr. Rutishauser will provide the Village Councilmembers with copies of the most recent traffic study for the Ken Smith site from both the Village professionals and the applicant’s professionals. Mr. Rutishauser stated that a list of what the Village is requesting, as far as off-site improvements from the Ken Smith applicant, is being prepared and will be forwarded to the applicant’s attorney.

Under questioning by Councilman Voigt, Mr. Rutishauser stated that the $300,000 cost estimate includes the changes in the parking lots, and bus upgrade. Mr. Rutishauser will ask NJ Transit for a contribution.

Mayor Knudsen felt that the traffic report prepared by Traffic Consultant Gordon Meth on the North Broad/Franklin Avenue intersection would be helpful.

Ms. Mailander suggested that the Village Councilmembers review the traffic reports requested, advise her of any requests for changes or additional information, and then hold another discussion at a future Work Session, where two or three different scenarios could be considered.

Councilwoman Walsh expressed a concern with the negative impact of 300 buses a day going down Franklin Avenue, combined with traffic exiting the newly approved development, traffic exiting the Ken Smith development, and the current traffic. She strongly felt that the County must be a partner in this.

Under questioning by Councilman Voigt, Mr. Rutishauser explained that the County is more inclined to fund a traffic light upgrade at the intersection of two County roads, such as the Linwood Avenue and Maple Avenue intersection. At the intersection in question, only Franklin Avenue is a County road; North Board Street is a municipal street.

Mayor Knudsen asked for an hourly breakdown of the bus trips. Mr. Rutishauser will request this in an e-mail to NJ Transit.

4. Parking on Pomander Walk

Sergeant Jay Chuck was also present for this discussion.

Ms. Mailander explained that this is a proposal to prohibit parking on the South/West side of Pomander Walk from 8:00 a.m. to 6:00 p.m. on all days from Godwin Avenue to the end; and to limit parking on the North/East side of Pomander Walk to two hours from 8:00 a.m. to 6:00 p.m. on all days except Sundays and Holidays from Godwin Avenue to the end.

Under questioning by Councilman Voigt, Sergeant Chuck explained that the parking restrictions end before the bulb of Pomander Walk, so the turn-around will not be inhibited. There is no parking within the cul-de-sac.

Under questioning by Councilman Hache, Mr. Rutishauser stated that he did not calculate how many on-street parking spaces will be available, nor did he anticipate marking out parking spaces. Tick marks could be marked at driveway openings to avoid obstruction; however, sometimes residents object to the installation of tick marks.

Under questioning by Mayor Knudsen, Sergeant Chuck confirmed that there is a stop sign on Pomander Walk where it intersects with Godwin Avenue. Parking is not permitted within 50’ of a stop sign.

Under questioning by Councilman Sedon, Sergeant Chuck said that, although this is subjective, the Police Department feels that one-side-of-the-street parking on Pomander Walk would not have a negative impact on safety. Parking along one side of the road can actually help with the safety aspect, because it slows down traffic and narrows the roadway. Tick marks have the same result.

Under questioning by Mayor Knudsen, Mr. Rutishauser explain that normally tick marks are setback approximately 1’ to 1.5’ back from the curb cut. Field conditions could affect placement.

A discussion was held on introducing an ordinance to allow these changes.  

Councilman Voigt acknowledged that he failed to consult with the residents of Sherman Place when considering the parking ban on Pomander Walk. He felt the current restrictions placed an unfair hardship on residents and businesses in the surrounding area. He stated that he was in favor of restoring parking to one side of the street.

Councilwoman Walsh recalled a problem with parking on Pomander Walk created by the previous owner of Santini’s Pizzeria and she thanked the current owner, John Parillo, for his efforts to correct this problem.

Councilwoman Walsh felt that the 50’ required parking restriction from the stop sign on Pomander Walk should be clearly delineated. She asked for the residents of Pomander Walk to be consulted before tick marks are painted on the street.

Councilman Hache spoke about the importance of striking a balance between parking, safety, and the viability of businesses. He personally observed service vehicles parking on Pomander Walk and he felt there was a definite need for on-street parking. Councilman Hache supported an examination of the entire area, from west of the train tracks to the Monroe/Washington School area. Allowing one-side-of-the street parking on Pomander Walk will allow for a true picture of conditions. Councilman Hache thanked Mr. Rutishauser and Sergeant Chuck for their work.

Mayor Knudsen noted that at last night’s Planning Board meeting, the traffic consultant made a comment that the Village is a victim of its own success. At some point, the only option is for traffic to slow down and travel cautiously.   Mayor Knudsen felt that everyone must share the traffic and parking burden, as well as the Village’s success.

5. Cambridge Road and Bogert Avenue Parking

Ms. Mailander noted that many residents have spoken out against the parking restrictions that currently exist. In an effort to reduce the impact of the original parking ordinance, Mr. Rutishauser prepared a revised ordinance for the Village Council’s consideration. Ms. Mailander listed the differences as follows:

• reducing the area of no stopping or standing to approximately 255 LF along the west curb line of Bogert Avenue from East Glen northward;
• reducing the area of no stopping or standing to approximately 297 LF along the east curb line of Cambridge Road from East Glen northward;
• no stopping or standing to be in effect 7:30 a.m. to 8:30 a.m. and 2:30 p.m. to 3:30 p.m., Monday through Friday, September 1^st to June 30^th;
• creating a no parking zone for within 25’ of the corner at Bogert and Cambridge, which leaves an approximately 170’ area along the curb of 419 Bogert and 420 Cambridge facing toward East Glen Avenue for parking; and
• paint double line striping from East Glen Avenue northward to the small circle to better guide motorists entering from East Glen Avenue.

Mayor Knudsen noted that when this issue was before CSAC, the minutes indicated that there was never a time when parking was prohibited for a distance of 500’; the no parking zone was always focused on the funnel.

Councilman Voigt stated that he was happy with the revisions.

Under questioning by Councilman Sedon, Mr. Rutishauser explained that once the curve on the Bogert side straightens out, the restriction on parking ceases.

Under questioning by Mayor Knudsen, Mr. Rutishauser explained that the word “approximately” is used in the proposed revised ordinance because he used a wheel to measure the area, not a surveying instrument.

Under questioning by Councilwoman Walsh, Mr. Rutishauser confirmed that parking is never permitted on curves that are considered as part of an intersection, or within 50’ of a stop sign. A double yellow line will direct people up from Glen Avenue to the island. Traffic bollards will probably be mounted within the striping to further dissuade people from crossing there. An arrow could also be added directing vehicles around the island.

Councilman Hache felt the double yellow line made sense. He expressed a concern with the safety of the children walking to school. Sergeant Chuck explained that there are crosswalks on Bogert and Glen Avenue, but they need to be repainted. A crossing guard study was conducted in this area. Twelve children trips were observed and a minimum of 40 children trips are required for a crossing guard. Older children traveling to school by themselves naturally go to the crossing guard located one block away. Parents walking with their children are choosing to cross the street at the intersection without the crossing guard.

All Councilmembers were in agreement to move forward with the revised ordinance.

6. Repeat Zone Parking

Councilman Voigt explained that this a proposal to move employee vehicles out of the CBD core area encompassing North Broad Street, South Broad Street, both sides of East Ridgewood Avenue, Oak Street going east between Franklin Avenue and East Ridgewood Avenue, Prospect Street on the south side to Hudson Street, Chestnut Street between Franklin Avenue and East Ridgewood Avenue, and Oak Street on Franklin Avenue/East Ridgewood Avenue and Van Neste Square.

Councilman Voigt stated that remedies such as an increased cost for parking tickets and access to less expensive long term lots such as Cottage Place have not appeared to work over the past 4-6 months.

Councilman Voigt proposed to make the streets within the core area he listed as “No Repeat Parking Zones”. Parking would be permitted for three hours; however, after three hours the car would have to be moved.

Sergeant Chuck noted that employees who cannot find employee designated parking spaces close to the CBD, are not travelling the additional three or four blocks to use the employee designated parking spots in the Cottage Street Lot. Sergeant Chuck expressed a concern with the enforcement of repeat parking, as it is very labor intensive for one parking enforcement officer to collect the evidence needed to make sure that the person has been using the space for over 3 hours. Repeat parking is also difficult to enforce because other violations exist, such as an overtime violation (expiration of the meter) or a violation of time restraints (no money was put in the meter).

To by-pass the time restrictions legally, Sergeant Chuck noted that some residents are buying commuter passes and parking by the stores. Some people are parking for a few hours and then moving their cars. Some are moving cars around with friends. Others are leaving for a few hours then returning to the same general area. This becomes very confusing from an enforcement standpoint. The ordinance would need to contain a strong definition of repeat parking that would result in proper enforcement and successful prosecution.

Ms. Mailander pointed out that a challenge exists with zoning. The Village parking lots are one zone, with the exception of the Walnut Street Lot, and one side of East Ridgewood Avenue is one zone and the other entire side of East Ridgewood Avenue is another zone. Ms. Mailander also noted that the ordinance must clearly define the time limit of any “break” in parking.

Ms. Mailander stated that from January to March, 2017 there were 450 cases of repeat parking tickets written; 430 of those were payments made without a court appearance. Out of the 20 cases that went through the court, 16 were dismissed for various reasons. Out of the 4 that were tried, 3 were found not guilty and only 1 was found guilty. Ms. Mailander stated that this shows that people are willing to pay to repeat park and consider this cost as a part of doing business.

Councilman Sedon asked for a concrete definition of repeat parking, as this appears to be the base of any decision.

Councilwoman Walsh felt that the Ridgewood Guild and the Ridgewood Chamber of Commerce should be consulted before any further considerations are made.

Councilman Hache stated that there must be an element of personal responsibility. When employees park in a shopper/diner parking space, they are potentially limiting the number of customers at their store. Also, employees who purchased an employee parking pass and park elsewhere are in effect utilizing two parking spaces. Considering that these employee parking passes were offered at a reduced rate, this is an insult to the Village. Councilman Hache felt employers should make parking in employee designated spaces a condition of employment.

Councilman Sedon agreed that business owners should not use shopper spaces and he reiterated his call for a concrete definition of repeat parking.

Mayor Knudsen pointed out that zoned parking effects shoppers as well as employees. She agreed that both the Ridgewood Guild and the Ridgewood Chamber of Commerce should be asked to be a part of this discussion. She suggested writing a letter to businesses within the CBD urging them to instruct their employees on where to park. This letter could underscore the fact that without available parking spaces there would be no customers.

Mayor Knudsen noted that she observed employees parking in spaces and not putting money in the meter until they see a parking meter enforcement officer in the area, which illegally extends the time period they are able to park there.

Ms. Mailander summed up the results of this discussion, as follows: the Village Council is requesting a clear definition of repeat parking; asking Councilman Hache to contact the Ridgewood Guild and the Ridgewood Chamber of Commerce to ask for assistance; and asking for a letter to be written to business owners requesting that they post a sign, in an area where employees gather, clearly identifying where employees should park. Councilman Hache suggested monitoring the situation for a month after this letter is sent to see if anything changes.

At the request of Councilman Voigt, Sergeant Chuck stated that he would provide statistics showing the locations where the greatest number of parking tissues were issued.

1. Budget
2. Reject Bids - School Bus Transportation Services - Summer Day Camp

Ms. Mailander explained that one bid was received; however, it was higher than available funds, so the Village is being asked to reject this bid. This will allow the services to go back out to bid so that the school bus transportation is in place in time for the summer camp to begin.

2. Award Contract - Professional Traffic Engineering Services - West Side Study Area

Ms. Mailander explained that the Village received proposals from two plan holders eligible to bid. The lowest responsible bidder was Petry Traffic and Transportation Engineering. This will be funded through a temporary emergency fund and then put into the Operating Budget, allowing it to be, most likely, awarded in April.

Under questioning by Councilman Voigt, Ms. Mailander confirmed that this is the study that involved streets including Pomander Walk, Sherman Place, and Garfield Place.

3. Award Contract - Gate House Sloped Entry - Habernickel Family Park

Ms. Mailander explained that there were 13 plan holders eligible to bid. The Village received 11 bids. The low bidder’s package did not submit the bid bond and consent of surety forms on the correct forms. The second low bidder was Onque Technologies. Onque Technologies submitted the correct forms and provided a cashier’s check as bid security. It is recommended that the bid be awarded to the second low bidder, Onque Technologies, subject to Mr. Roger’s review. The work is covered by a Bergen County Community Block Development Grant in the amount of $50,000. The remainder will need to be funded by the Village.

4. Award Contract - Communications - Police Department

Ms. Mailander explained that this contract is for the furnishing, delivering and maintenance of emergency equipment, radios, vehicle computer systems, and other patrol equipment. The sole bidder was Regional Communications, Inc. out of Paramus, NJ. The bid was complete and structured for a one-year period with a renewable second year. Regional Communications has consented to hold their prices for a second year.

5. Award Contract - Paving

Ms. Mailander explained that there were 9 plan holders eligible to bid. The Village received 6 bids. The low bid was received from JA Alexander out of Bloomfield, NJ, with a quote of $1,791,710.14. A complete package was submitted and the low bidder has worked successfully for the Village on past paving projects.

There is currently $1million available to put toward the paving, so a partial award in the amount of $1million is recommended to start the paving work as soon as possible.

Under questioning by Councilman Voigt, Mr. Rutishauser stated that there is an existing list of streets that need paving, with streets in the worst condition taking precedence. Work will be completed on as many streets as possible within the limits of the funding. Mr. Rutishauser added that the Village has applied for a NJDOT Municipal Aid Grant Award for 2017 for the paving of North Pleasant Avenue. If this is granted in 2017, it may not be the full amount needed for North Pleasant Avenue, so Mr. Rutishauser recommended holding money in reserve, so the work could begin this year. He added that it is doubtful that the work will begin in 2017, since NJDOT has not yet responded.

Under questioning by Mayor Knudsen, Mr. Rutishauser stated that replacement trees will be planted where ever possible following the PSE&G mantra “the right tree for the right place”.

Mayor Knudsen felt the $.01-unit price in the proposal for hay bales was an unusual amount.   Mr. Rutishauser explained that the contractor put every item that he thinks he might use in the proposal. The items he thinks he is not going to use he “pennies them” in the hope that the Village will not ask for these items.

6. Award Contract - Central Valet

Ms. Mailander explained that there were 3 plan holders eligible to submit; however, no proposals were received. In soliciting feedback from the plan holders, one said that without the Village providing municipal parking lots for the cars to be parked in, they were not interested in bidding.

Ms. Mailander stated that the bid will be reviewed internally to see if it can be restructured before it goes out to bid again.

Under questioning by Councilman Voigt, Ms. Mailander explained that the plan holder was looking for a free municipal lot in close proximity to the CBD.

7. Surplus of Police Vehicles

Ms. Mailander explained that there are two vehicles that the Police Department would like to have declared as surplus. One is a 2009 Ford Crown Victoria, which is unreliable, the air conditioning doesn’t work, and the car vibrates while idling. The other is a 2007 Ford Crown Victoria, which is unreliable, past its life expectancy, has an odometer that is unable to be read, air conditioning that doesn’t work, and an engine in need of repair. The vehicles will be turned over to Enterprise, LLC and sold at public auction with the proceeds credited to the Ridgewood Police Department account with Enterprise, LLC. The Village leases vehicles from Enterprise, LLC throughout the year.

8. Temporary Emergency Budget Appropriations

Ms. Mailander explained that this is required for the study of the West Side.

9. Temporary Emergency Capital Budget

 

Ms. Mailander explained that this is required because the Capital Budget has not yet been adopted.

10. Capital Ordinances

Ms. Mailander stated that the Capital Ordinances will be introduced next week at the same time as the budget introduction, which includes the General Capital Budget, the Water Capital Budget, and the Parking Utility Capital Budget. The Raw Budget and the Capital Ordinances will be adopted at the Public Hearing scheduled for May 10^th. The departments can then start awarding contracts in June.

Under questioning by Councilman Sedon, Ms. Mailander stated that the Graydon Pool bathroom renovation was budgeted for $30,000.

1. Policy
2.          Amend Chapter 260 - Trees and Shrubs

Ms. Mailander explained that the goals of this ordinance are to preserve the Village’s native tree stock; advocating for the removal of invasive and non-indigenous tree and shrub species; educating the public not to plant invasive species trees; and maintaining the number of trees the Village has, realizing that trees have a finite lifespan. Mr. Rutishauser wrote the ordinance in conjunction with the Shade Tree Commission and Councilman Sedon, and it was reviewed by the former Village Planner Blaise Brancheau.

Mr. Rogers stated that he reviewed the proposed revised ordinance and had some comments that he sent to Ms. Mailander. Ms. Mailander will forward these comments to Councilman Sedon and Mr. Rutishauser.

Under questioning by Mayor Knudsen, Mr. Rutishauser explained that spikes can only be used to ascent a tree by a climber when that tree is being removed. Spikes or gaffs can be particularly injurious to the canopy of a tree.

Under questioning by Mayor Knudsen, Mr. Rutishauser explained that the determination on whether a tree is dying or diseased must be made by an arborist or a certified tree expert with established credentials. Some determinations are easy; for example, if it is an elm tree and it has Dutch Elm Disease, the tree will die. Obtaining the services of a qualified tree expert can cost money for diagnosis; however, the cost could be part of the contract to remove it. Most tree services have professionals on staff or as subcontractors. The Village also has a certified tree expert, the Village Arborist, Declan Madden.

The Village Council will wait to further act on this proposed revised ordinance until the Village Attorney’s comments are reviewed.

2. Sustainable Jersey Actions Regarding Responsible Pet Ownership        

Ms. Mailander explained that the Village already has a Responsible Pet Ownership Group in Ridgewood. The Village will pledge to: enforce all animal and rabies control statutes; improve the enforcement of animal cruelty statutes; educate the community about their responsibilities toward pets; institute cat licensing ordinances (which Ridgewood already has); work to implement best practices to prevent unwanted breeding through effective animal control and the availability of low-cost spaying and neutering services; providing alternatives to euthanasia of adoptable companion animals; and assist in identifying resources to improve the conditions and increase the capacity of animal shelters. Adoption of this ordinance will allow the Village to receive additional funds from Sustainable Jersey.

Councilman Sedon stated that the Village is in the process of obtaining certification from Sustainable Jersey.

Mayor Knudsen noted that the fact that approximately 37% of the animals entering New Jersey’s impoundment facilities are euthanized, at a rate of around 3,000 every month, speaks to the importance of adopting unwanted animals.

3. Age Friendly Ridgewood - Mayor’s Pledge

Ms. Mailander explained that there is a national trend for Mayors to sign a pledge that states that they will take steps to adopt some of the policies widely regarded as advantageous for older adults.

Mayor Knudsen stated that this pledge ties into Age Friendly Ridgewood, headed up by Sheila Brogan and Beth Abbott.

A resolution will be prepared to memorialize this action.

4. Boards and Committees - Structures and By-laws

Mayor Knudsen requested the Village Councilmembers to ask their boards and committees to submit their structures and by-laws to Deputy Village Clerk, Donna Jackson, in time for these documents to be reviewed by the Village Council at the next Work Session. Ms. Jackson will forward copies as they arrive so a packet can be prepared for review.

5. Historic Preservation Grant Proposal Through Bergen County Open Space - Zabriskie-Schedler House - Phase II

Ms. Mailander explained that last year the Village applied for a Phase I Historic Preservation Grant of $116,000 for the Zabriskie-Schedler House. This grant has not yet been approved. The Phase 1 request includes restoration of the roof and abatement of interior asbestos and mold. The Phase 2 grant for the Zabriskie-Schedler House would include establishing the following systems for the interior of the house and windows and doors: heating; plumbing; electric; air conditioning; fire/security, and windows, doors, and siding. The estimate for the work would be for it not to exceed $400,000, requiring the Phase 2 grant request to be $200,000 (50/50 split). As with Phase 1, the recommended historic consultants are Hickey & Connelly, who will produce the bid documents to ensure meeting the required historic standards.

Under questioning by Councilman Voigt, Ms. Mailander explained that upkeep for the Zabriskie-Schedler House once it is complete will be funded as part of the Operating Budget under Building Maintenance or under Specific Land or Recreation. Councilman Voigt stated that he recalled that a separate funding mechanism was discussed for this property. He will forward a copy to Ms. Mailander.     

A Letter of Intent will be prepared.

1. Operations
2. Release of Cash Security Bond - Sludge Hauling Contract

Ms. Mailander explained that Ridgewood Green RME, LLC has asked for the release of a $10,000 bond being held by the Village in lieu of security for the bid to haul sludge from the Wastewater Treatment Facility. This company is no longer the vendor.

2. Installation of Bus Shelter/Bus Bench - West Glen and North Monroe

Ms. Mailander explained that an e-mail was received from a resident who takes Bus 163, which stops at West Glen and North Monroe. This resident reported that whenever it snows this bus stop becomes dangerous, as there is nowhere to stand without being in traffic due to the snow piling up. New Jersey Transit has offered to install either a bus shelter of the Village’s choosing or a bench. The bus stop is located at the edge of the park by the tennis courts off of North Monroe Street. If the Village chooses a bus shelter as opposed to a bench, an agreement would have to be signed with New Jersey Transit. If a bus shelter is desired, Mr. Rutishauser recommended the IKEA Paramus model, which is the same one the Village selected for two, Route 17 bus stops.

The Village Council decided on the bus shelter as opposed to the bench.

3. Upgrade of County Traffic Signals

Ms. Mailander explained that several years ago, Bergen County committed to helping Ridgewood upgrade four of the Village’s municipally owned signals located on County roads. In a recent correspondence to Mr. Rutishauser, the County stated that, “Entering into an agreement committing the County to upgrade four traffic signals at once in one municipality is too large of an obligation with respect to funding and other resources. However, the County can begin to work with the municipality on one of the locations”. This location would be the intersection of North Maple Avenue and Linwood Avenue because these are both County roads. The Village would have other responsibilities including the preparation of construction plans, providing police traffic control, and continued electric service payment.

Mayor Knudsen questioned both the cost and the reason why the intersection of North Maple Avenue and Linwood Avenue was chosen over Franklin Avenue or other locations that need upgrading.

Under questioning by Councilman Voigt, Councilwoman Walsh explained that in 2013, the County committed to three traffic signal upgrades, with the possibility of a fourth. She stated that intersections were suggested by the 2013 Village Council, but there was never any concrete decision made as to what intersections would be completed. Mr. Rutishauser explained that there has been a pull-back from the County on this commitment. He was aware that the County was currently involved in some major capital projects, and he suggested that they may be reluctant to invest capital funds elsewhere. The money to fund this commitment were not allocated to a special fund.

Under questioning by Mayor Knudsen, Mr. Rutishauser explained that while the North Maple Avenue and Linwood Avenue intersection is not considered a priority by the Village, it is one of the four locations that could be upgraded relatively easily. In terms of funding, Mr. Rutishauser stated that it looks like the upgrade will cost the Village more money than originally anticipated.

Under questioning by Councilman Voigt, Mr. Rutishauser explained that a signal upgrade to the Franklin Avenue/Maple Avenue intersection would require coordination with the signal located on Maple Avenue/East Ridgewood Avenue, which would involve extensive study. The Planning Board would also need to discuss this upgrade with the applicant currently before the Planning Board for the proposed multi-family housing in that area.

Mayor Knudsen did not want to spend the money on a traffic signal upgrade for North Maple Avenue and Linwood Avenue. She suggested going back to the County to explain that there are more serious situations involving pedestrian and vehicular safety at other intersections. She suggested the Broad Street/Franklin Avenue intersection.

Councilman Sedon said that he doesn’t see a problem with the North Maple Avenue and Linwood Avenue intersection.

Under questioning by Councilman Voigt, Mr. Rutishauser said that the conversation with the County was through e-mail and a follow-up phone call. He will forward an invitation for a sit-down discussion with the Village and the County to discuss what the Village wants in relationship to what the County wants.

4. Accept Donation - Restoration of Sally Port - Ridgewood Police Department

Ms. Mailander explained that in 2015, capital funding was set aside for improvements to the Police Sally Port, which includes painting the walls and floors prior to installing a storage and work area. In the process of obtaining price quotes for painting, the owner of Five Star Painting, Christian Cruz, offered to donate the labor and supplies. Mr. Cruz does not have any applications before any Boards or Committees nor does he have any pending business with the Village of Ridgewood.

5. Surplus & Donation of Police Equipment

Ms. Mailander explained that the Police Department has three MPH radar units that were purchased in the early 1990’s. The hardware is no longer supported by the company. The Borough of Englewood Cliffs is still using the same brand of radar units and would like the Village to donate the units to them for parts. The value of selling this equipment at auction would be very low.

5. REVIEW OF APRIL 12, 2017 REGULAR PUBLIC MEETING AGENDA

Ms. Mailander stated that next week there will be four proclamations including Tree Planting Month and Arbor Day; LAX Day in Ridgewood; National Drinking Water Week; and Proclaim May as Building Safety Month.

There will be a scheduled public hearing for Ridgewood Water on Amending Chapter 269 - Water Irrigation Schedule and Water Emergencies.

Resolutions for Ridgewood Water include: Authorize Change Order - Furnish and Install Control Valves at Various Locations; Award Contract - Tree Maintenance Services; Award Contract - Water Main Replacements at Stream Crossings; Award Contract Under State Contract - Materials and Supplies - Water Main Repairs; and Authorize Change Order - Rehabilitation of Glen Avenue Tank.

The following ordinances are scheduled for introduction: General Capital Ordinance; Water Utility Capital Ordinance; Parking Utility Capital Ordinance; Amend Chapter 265 - Vehicles and Traffic- Parking Restrictions - Bogert Avenue and Cambridge Road; Amend Chapter 265 - Vehicles and Traffic - Parking Restrictions - Pomander Walk; and Amend Chapter 260, Trees and Shrubs.

The scheduled public hearings include: Establish Rules and Regulations for Rental of Rooms in The Stable; Amend Chapter 145 - Fees - Establish Rental Fees - The Stable; and Repeal Chapter 29, Historic Preservation Commission, Amend Chapter 190, Land Use and Development, and Repeal Chapter 251, Swimming Pools.

There will be an introduction of the Budget and a resolution Approving 2017 Municipal Budget and Set May 10, 2017 as the Date for the Public Hearing Thereon.

Resolutions include: Approve Temporary Emergency Capital Budget; Approve Temporary Emergency Budge Appropriations; Award Contract - Conduit Installation for Traffic Signals Upgrades; Award Contract - Disposal of Recyclables; Award Contract - Gate House Sloped Entry - Irene Habernickel Family Park; Award Contract - Communications - Police Department; Award Contract - Paving; Award Professional Services Contract - Traffic Engineering Services - West Side Study Area; Authorize Shared Services Agreement - Police Pistol Range (Wood-Ridge); Reject Bids - School Bus Transportation - Summer Day Camp; Declare Police Vehicles Surplus Property; Declare Property Surplus and Authorize Donation to Englewood Cliffs Police Department; Accept Partial Donation - Portable Fuel Cell Trailer; Accept Donation - Restoration of Sally Port - Ridgewood Police Department; Support Responsible Pet Ownership; Authorize Mayor’s Pledge for Age Friendly Ridgewood Initiatives; Authorize Release of Cash Security Bond - Sludge Hauling Contract; Authorize Partial Release of Cash Bond - 143 & 147 West Glen Avenue; Authorize Cleaning of Kings Pond Park by Ridgewood Wildscape and Friends; Authorize Installation of Bus Shelter - West Glen Avenue and North Monroe Avenue; and Rescinding Resolution on the Schedler Park 90’ Baseball Field.

6. MANAGER’S REPORT

PSE&G Electrical Upgrade Project - Ms. Mailander reported that West Glen Avenue has been paved. It is the final step in finishing up the PSE&G upgrade.

Green Acres Scoping Hearing - Ms. Mailander stated that this has been scheduled for May 10^th. Legal notices were hand-delivered today by Ms. Mailander and Janet Fricke, Assistant to the Village Manager, to the four property owners who live on the former South Broad Street playground property. Three residents were home and Ms. Mailander and Ms. Fricke were able to speak to them briefly. Certified letters about the Scoping Hearing will also be mailed to all residents within 200’ of the property. The residents were informed on the intent to legalize the past diversion of the property to Belize Homes, when the property was sold to the Bergen County Housing Authority in the early 1980’s. The residents were assured that this action does not impact their property or their property ownership in any way. A legal advertisement will be published this Friday and a display advertisement will be published in a few weeks.

2017 Budget Introduction - Ms. Mailander stated that the introduction of the 2017 Budget will be held at the public meeting on April 12^th and the public hearing and consideration for adoption will be on May 10^th.

National Library Week - Ms. Mailander explained that National Library Week will be held next week. In commemoration, the Ridgewood Public Library is offering free DVD rentals for the week of April 9^th to April 15^th.

Ridgewood Recreation Department - The Graydon Pool Schedule for the upcoming season has been issued. Graydon Pool Seasonal Badges are now available for purchase on-line from Community Pass and can be accessed by clicking on the picture of Graydon Pool on the Village’s website. There will a discount if residents join before May 1^st. In addition, the Graydon Pool office will be open Saturday, May 13^th and Saturday, May 20^th from 10:00 a.m. until 12:00 noon for walking badge sales.

Shred Day - Last Saturday was the Village’s Spring Shred Day at the Recycling Center. Many thanks to the Village staff and residents for making it a big success.

Computer and Electronics Tire Recycling and Paper Shredding - This will be held by the County of Bergen on Sunday, April 9^th from 9:00 a.m. to 2:00 p.m., rain or shine, at Bergen Community College in Paramus, New Jersey. Identification to prove Bergen County residency is required.

7. COUNCIL REPORTS

Library Board of Trustees - Councilman Voigt reported that the Library Board of Trustees met on March 28^th. Two new members Rei Shinozuka and Vikrant Arora were sworn in for terms ending December, 2021. There have been upgrades made to the library including a 200” projector screen for the auditorium and the addition of a new 65” television to the art studio. The budget was reviewed and Councilman Voigt commended the staff for remaining on budget every month.

Financial Advisory Committee (FAC) - Councilman Voigt reported that the FAC met on April 3^rd. The committee reviewed an analysis prepared by Alex Kisilevich, one of the FAC members, which examined the fees and fines imposed by the Village, as compared to other municipalities. Mr. Kisilevich would like to present his findings at an upcoming Village Council Work Session in May. The committee also reviewed an analysis prepared by FAC member Rei Shinozuka on kiosk vendors for the proposed kiosk pilot program on the Chestnut Street Lot. If this works well, the intention would be to potentially expand these kiosks to other streets in the CBD. Information was forwarded to Ms. Mailander for the development of an RFP.

Planning Board - Councilman Voigt reported that the Planning Board met last night. The Chestnut Village Development, located behind the YMCA/YWCA, was unanimously approved. The developer, JT Bolger, generously agreed to install sidewalks on Robinson and to incur a pro-rata share of the costs of offsite improvements, which include street lighting, signage, crosswalks and other sidewalk improvements, in and around the development itself. The next Planning Board meeting is scheduled for April 18^th. The Ken Smith Broad Street Development will be before the Planning Board that evening for site plan approval. The Dayton South Broad Street Development is scheduled to be before the Planning Board at the meeting scheduled for May 2^nd.

Ridgewood Environmental Advisory Committee (REAC) - Councilman Sedon reported that a discussion was held between REAC; Rich Calbi of Ridgewood Water; Mike Furrey, Senior Environmental Health and Water Supply Consultant; the owner of Agra Environmental; and a representative from an irrigation company that specializes in smart controllers. The discussion focused on water conversation, and there were several questions pertaining to the ordinance that will be the subject of next week’s public hearing. Councilman Sedon thanked Mr. Calbi for his participation, along with everyone who attended.

Tomorrow, at Ridgewood Library, REAC, in conjunction with the League of Women Voters, will be showing a film entitled, “Tapped”, a documentary from 2009 that explores the bottled water industry’s impact on the environment and what exactly is contained in bottled water. This event will run from 7:00 p.m. to 9:00 p.m. Dave Scheibner will be in attendance to discuss the film.

Councilman Sedon reminded everyone that Earth Day is April 23^rd at Van Neste Square. Earth Day is being held in conjunction with the Conservancy for Ridgewood Public Lands. There will be vendors, a dog parade, a petting zoo, and crafts. Earth Day runs from 11:00 a.m. to 2:00 p.m.

Ridgewood Arts Council - Councilwoman Walsh reported that Ridgewood Arts Council met last evening and continued working on Augmented Reality which will be held on Earth Day. The members also discussed artists for the Artist Salon Series.

Councilwoman Walsh explained that she was a part of the New Jersey Relocation Council, a global workforce mobility group. Each year, the New Jersey Relocation Council presents scholarships to students that have gone through a family move. A Ridgewood student, Grace McCormack, received one of these scholarships. Ms. McCormack was a Ridgewood resident who moved to Zurich, Switzerland and then came back to Ridgewood. Ms. McCormack wrote an essay describing the challenges she faced as a transfer student. Ms. McCormack wrote: “I learned the importance of asking for help and adapting to change.” Councilwoman Walsh stated that she was very proud that a student from Ridgewood received this scholarship.

Parks and Recreation - Councilman Hache reported that Parks and Recreation met on March 28^th. Two new members were sworn in: Mike Winograd, whose term expires December 31, 2017 and Bill Richter, whose term expires December 31, 2019. David Sales was reappointed as Vice Chairperson and his term expires on December 31, 2019.

Discussions focused on gardening. There will be a Community Garden Workshop entitled, “Gardening 101 - Introduction to the Basics of Gardening” presented by Chris Raimondi, President of Raimondi Horticultural Group, on Thursday, May 11^th at 5:00 p.m. at The Stable. Councilman Hache reminded everyone that the Community Garden is open and everyone is invited to the Community Garden Program at Maple Park East and Habernickel Park. The program is open to all residents, and returning participants may renew on a first-come-first-serve basis through April 28^th. The registration fee for each 10’x 12’ parcel is $50.00.  

A proposal was received from the Women Gardeners of Ridgewood to use a research room in an unused, upstairs room in the Gate House at Habernickel Park. The room will be used for the purposes of housing the group’s physical resources, which shall be made available to the community along with the expertise of the club members at arranged times every month. Councilman Hache felt this was a great use of the space.

Councilman Hache reminded everyone that tickets for the Party in the Park, the 125^th celebration of Ridgewood High School, are going on sale tomorrow, Thursday, April 6^th at 2:00 p.m.

CBD Advisory Committee - Councilman Hache reported that the CBD Advisory Committee will be meeting tomorrow morning in the Garden Room at 9:00 a.m. The discussions will include the update to the CBD website and interesting activities that the town of Westfield has been doing in their downtown area.

8. PUBLIC COMMENTS

Peter Quinn, 66 Pomander Walk, apologized for offending Mayor Knudsen earlier this evening as a result of his imprecise language. Mr. Quinn stated that it was not his intent to say that the Village Council brings out the worst in Ridgewood residents. In fact, it is quite the opposite, as the civil environment improves with each Village Council meeting he attends. Mr. Quinn pointed out that the way the residents were able to discuss the parking issue on Pomander Walk was only at the podium in three-minute sound bites. This resulted in imprecise language and accusations. There was no dialogue between residents of Sherman Place and Pomander Walk. He recognized that the Village Council did encourage such a dialogue. Mr. Quinn felt that public voices that are loud, course and imprecise tend to seem to carry more sway. If there is a perception that there is not a process, more loudness, coarseness and imprecision is invited into the civil dialogue, which is a shame. Although he did not want parking on Pomander Walk, Mr. Quinn applauded the Village Council for their thoughts and their challenging and questioning of the public. He recalled that when this issue was first discussed, he asked for a parking restriction on both sides of the street until the problem was figured out, since he considered it a safety issue. He asked for the opportunity to provide input regarding the times and days when the parking demand on Pomander Walk is at its worst. Mr. Quinn agreed that the surrounding neighbors should have been involved in the original discussion. Mr. Quinn felt that a traffic study and safety remediation on Sherman Place should be conducted first to be able to determine if bringing parking back to Pomander Walk will solve the problems of the CBD. Although he wasn’t in agreement with all his neighbors, he wanted to say unequivocally that it is not the burden of the residents to provide an overflow parking lot for the CBD. The parking problem in the CBD exists because of improper zoning. He felt that parked cars may calm traffic; however, the frequent on and off traffic is what brings the hazard.

Melanie McWilliams, 431 Bogert Avenue, expressed her anger that the proposed amendment to the parking restrictions on Bogert Avenue and Cambridge Road will create an unsafe condition for children walking to school. She pointed out that the proposed parking prohibition times are not long enough to fully cover the hours for the three schools in the area. Ms. McWilliams asked for a safety study to be conducted on Bogert Avenue and Cambridge Road. There is only 30’ of sidewalks in this neighborhood and these sidewalks do not meet current code requirements for width. There is no buffer between Glen Avenue and the sidewalk where the children walk to the crossing guard. Ms. McWilliams agreed that reducing the length of the restriction would be a good compromise; however, she felt the extent of the reduced length still requires children to walk around parked cars. She agreed that directing people around the island would slow people down; however, she noted that they still need to walk around the curve. Ms. McWilliams asked where she could go to request the installation of sidewalks.

Boyd Loving, 342 South Irving Street, felt that the plan to move the bus station up to the train station was a great idea, as it will create a transportation hub at one location. He approved of the creation of 38 parking spaces in the process. He compared the $300,000 estimated cost of this plan to the estimated $40,000 per space cost for the construction of a garage. Thirty-eight spaces in the garage would cost more than $1.5million to construct.

Mr. Loving stated that he was totally against the construction of retail in the parking garage. He felt that the Village should not be in the business of renting out or selling commercial space. As evidenced by the number of vacant store fronts in the Village, there is no shortage of available space. Mr. Loving also noted that retail will add complexity to the garage’s construction; will require heat, ventilation, and air conditioning; and will take up parking spaces.

Mr. Loving spoke about existing parking problems in Hoboken, New Jersey. Hoboken uses automatic license plate readers to track repeat parkers. This technology records a license plate and exactly where the vehicle is parked. Mr. Loving felt investing in this technology was less expensive than the cost of a parking garage.

Mayor Knudsen pointed out that the idea of retail space in the garage was a conceptual, preliminary idea.

In regards to the parking issues, Mayor Knudsen spoke of the importance of being inclusive in a much bigger conversation in the future. She explained that the Village Council works within a system where they receive information, rely on that information, and make decisions. In the case of implementing parking restrictions, this may not have been the best approach. Everyone should work together as everyone wants a safe community.

9. RESOLUTION TO GO INTO CLOSED SESSION

Deputy Village Clerk, Donna Jackson read Resolution #17-85 to go into Closed Session as follows:

12. ADJOURNMENT

There being no further business to come before the Village Council, on a motion by Councilman Sedon, seconded by Councilman Hache, and carried unanimously by voice vote, the Village Council’s Work Session was adjourned at 11:08 p.m.

_____________________________

                                                                                                                     Susan Knudsen      

                                                                                                                           Mayor

_____________________________

            Donna M. Jackson

        Deputy Village Clerk.