20220706 - Village Council Public Work Session Minutes

A REGULAR PUBLIC WORK SESSION OF THE VILLAGE COUNCIL OF THE VILLAGE OF RIDGEWOOD HELD IN THE SYDNEY V. STOLDT, JR. COURT ROOM OF THE RIDGEWOOD VILLAGE HALL, 131 NORTH MAPLE AVENUE, RIDGEWOOD, NEW JERSEY, ON JULY 6, 2022 AT 7:30 P.M.

 

1.         CALL TO ORDER – OPEN PUBLIC MEETINGS ACT – ROLL CALL – FLAG SALUTE

 

Mayor Knudsen called the meeting to order at 7:30 P.M. and read the Statement of Compliance with the Open Public Meetings Act.  At roll call the following were present:  Councilmembers Perron, Reynolds, Sedon, Vagianos, and Mayor Knudsen.  Also present were Heather Mailander, Village Manager/Village Clerk; Eileen Young, Deputy Village Clerk; and Matthew Rogers, Village Attorney.

 

Mayor Knudsen led those in attendance in the Pledge of Allegiance to the flag.  There was a moment of silence for all victims of the unspeakable violence which occurred on July 4, 2022.

 

2.         COMMENTS FROM THE PUBLIC

 

Charles Reilly, 448 North Maple Avenue, expressed concerned about the reduced hours of operation at Graydon Pool.  He stated that Graydon Pool is a wonderful “gem” in the Village and has been well managed for many years.  He understands about the lifeguard shortage, but he thinks the real issue concerns the wages paid to lifeguards.  Mr. Reilly mentioned that New York City just increased the salaries for lifeguards and is offering bonuses in order to attract qualified staff.  He said that more programs should be established to train lifeguards.  He stated that his three daughters were all swim team coaches and lifeguards at Graydon Pool when they were younger.  He said that, for college students especially, salary is an important factor.  Mr. Reilly expressed concerned that the lifeguard shortage will become more acute as the summer progresses.  He urged the Village Councilmembers to find the necessary funds to attract and hire competent lifeguards so that Graydon Pool can remain open.

 

Susan Schreiber, 52 Warren Place, said she wanted to speak this evening about the lifeguard situation at Graydon Pool.  She heard on the news today that Mayor Adams raised the salaries for New York City lifeguards to $19.00+ an hour.  Mayor Adams also mentioned reducing the time necessary to train lifeguards.  Ms. Schreiber understands, however, that the training for lifeguards in New York is different from the training a lifeguard would need at Graydon Pool.

 

Ms. Schreiber mentioned that she swims from 6:00 P.M. to 7:00 P.M. in the deep end at Graydon Pool.  She was saddened one day when a couple arrived at the pool with a small child around 6:00 P.M. and the parents could swim but the young child could not.  Ms. Schreiber also mentioned that there was some confusion as to whether or not people can sit on the beach after the pool has closed.  She was informed that the patio could be used to eat after closing, but she noticed that everyone leaves the beach at 6:00 P.M.  However, Ms. Schreiber feels that the reduced hours primarily affect the working people who live in Ridgewood and surrounding areas, since they are not able to get to Graydon Pool before 6:00 P.M.  She stated that, in this day and age, people really need a place to just relax and socialize, and this is hampered if people have to leave the pool at 6:00 P.M. 

 

Ms. Schreiber urged the Village Councilmembers to seriously consider pay increases for all lifeguards and staff.  She said that hourly rates should be clearly shown in ads for lifeguards so that more people will be motivated to apply.  She also suggested having a survey conducted at the present time for all current lifeguards to answer questions anonymously about their experiences, good or bad.  Ms. Schreiber also suggested speaking to high school coaches, especially the swim teach coaches from Ridgewood and other communities, to see if that could be an avenue towards hiring more lifeguards.

 

Lori Howard, 218 North Maple Avenue, said that she has been swimming at Graydon Pool for over 30 years.  She is the former director at South Orange Municipal Pool.  Ms. Howard said that she agreed with Ms. Schreiber’s comments regarding the limited hours.  She said that Graydon Pool is a testament to the natural beauty of the Village and to the recreational water access to swimming and the beach during the summer.  During times of inflation and recession, the residents of Ridgewood appreciate the efforts made by the Village to keep Graydon Pool open as much as possible.  She mentioned that Graydon Pool operated beautifully during the Covid-19 pandemic and was a godsend for many people.  She stated that she and others understand the present difficulties of securing lifeguards to assure safety at the pool. 

 

Ms. Howard said that the Village Councilmembers need to allocate monies to increase salaries for the lifeguards and develop incentives to motivate lifeguards to join the team at Graydon Pool, above the average wages paid to a babysitter ($20.00 hourly rate).  Ms. Howard stated that two years of the pandemic have caused massive disruptions to people’s lives, especially those of children, on many levels, including learning how to swim.  She said that there is an increased need for swim instruction.  Lifeguards must be recruited early by showing that there is a positive working environment at Graydon Pool.  She stated that now is the opportunity for the Village Council to improve attendance and participation at Graydon Pool, since people are very grateful for outdoor public engagement, which is vital to mental and physical health.  She urged that the management structure at the pool be evaluated so that the pool is run in the most efficient way as possible, since the public is the key to Graydon’s future.  The recreational support staff, although young, is very impressive and customer friendly.  However, she stated that the entire pool team must perform cohesively as well.

 

Ms. Howard said that planning for Graydon Pool should begin at the present time to ensure smooth operations next year and a wonderful experience for those of all ages who attend the pool, whether relaxing on the beach or swimming.  She stated that patrons are being lost because current pool restrictions are making it difficult for some people to come to Graydon in the evenings after work.  Others cannot see their kids swim at all after their work day, as they are told they cannot sit on the beach after 6:00 P.M.   New families with children hoping to pass the deep water test need more lessons in order to do so.  She said that masked youth during the pandemic lost a solid two years of activities.  Swimming is a safety skill that Ridgewood should aggressively promote.

 

Fred Holvan, 188 West Glen Avenue, indicated that he was speaking this evening in support of Graydon Pool and its staff.  He said that it was his understanding that on Saturday, June 25, 2022, there were only four lifeguards working.  In order to maintain safety, and due to the shortage of guards, only a very limited area of the pool was open for use.  These restrictions were undoubtedly the cause of provocation for a number of incidents which occurred, where patrons were openly hostile towards the guards.  Mr. Holvan said that this resulted in an extremely unpleasant day for the guards who were on duty that day.  He felt that it was deplorable of these patrons to undermine the guards’ authority, who are responsible for the safety of all pool patrons. It was his feeling that these “obnoxious” adults should have been confronted and possibly ejected from the pool grounds.

 

Mr. Holvan stated that this past Saturday, July 2, 2022, was very different.  There were twice as many guards and all patrons were cooperative.  He urged the Village Councilmembers to research the actual rates paid to Ridgewood lifeguards.  He wondered why there were only four guards on one Saturday and twice that number on the following Saturday.  He said that the lifeguards need to be paid more, since they are our frontline workers for safety at the pool, as the name “life-guards” implies.  The lifeguards are responsible for enforcing the rules at the pool in order to maintain safety.  He said that Graydon Pool must not be “starved to death” by underfunding salaries for its staff.

 

In addition, Mr. Holvan said that he has heard former Village residents say that the thing they miss most about Ridgewood is Graydon Pool.  He urged the Village Councilmembers to do whatever they have to do in order to preserve Graydon Pool.

 

Linda Motashami, 73 Pershing Avenue, stated that she agreed with the comments of the residents who spoke this evening.  She has lived in Ridgewood for over 30 years.  She stated that her own children and 23 foster children have enjoyed the facilities at Graydon Pool.  She mentioned a New York Times article about Graydon Pool, and she stated that the pool is one of the primary reasons why people move to the Village.  Ms. Motashami said that the pool needs to stay open later so that people who work during the day are able to enjoy the pool, along with their children. She feels that the lifeguards need to be paid more; otherwise, they will not work at Graydon and will work elsewhere. 

 

Ms. Motashami suggested that a program be established wherein lifeguard training would be given free of charge, with a promise by the participant that they will work as a lifeguard at Graydon during the summer.  She said that it was her understanding that the lifeguards are required to clean the toilets at Graydon, which is not the norm at most places of employment.  She said that lifeguards are paid to keep people safe, not clean toilets.  Ms. Motashami also said that lifeguards should not be berated or yelled at for things over which they have no control.  She feels that there should be some protocol in place for such situations.  She mentioned that there are many residents in Ridgewood who cannot afford to go away on vacation and Graydon Pool is their only way of enjoying the summer.  She is pleased with the adult swim available between 6:00 P.M. and 7:00 P.M., mostly enjoyed by those over the age of 65 years.  When swimming during that time period, Ms. Motashami said that it is sad to see families leaving with their young children at 6:00 A.M.

 

There were no further comments from the public. 

 

Mayor Knudsen remarked that they have been working since last summer to try to resolve some of the issues seen this year at Graydon Pool.  Addressing Ms. Howard’s comments about Graydon Pool being opened in 2020, Mayor Knudsen stated this was an emotional time for her as well.  She mentioned how hard the Village Councilmembers worked to ensure that Graydon Pool would be open during the pandemic.

 

Councilman Vagianos thanked all the residents who spoke during public comments this evening. He appreciated the fact that people were kind and compassionate, rather than yelling and screaming.  As a businessowner for 25 years, Councilman Vagianos said that he is puzzled by the current lack of workers.  He said that they have “disappeared into the woodwork” and he has never seen anything like it.  He said that all businesses have been affected, not only his business, and Graydon Pool is also feeling the effects of the worker shortage.  He mentioned that a pay raise is not the panacea that everyone hopes it will be.  While it is a factor, it is not the only solution.

 

3.         MANAGER’S REPORT

 

Ms. Mailander said that she was pleased to announce that Nancy Bigos, Director of Parks and Recreation, and Robert Rooney, Chief Financial Officer, have reviewed the budget for the lifeguards.  In addition to the $3.00 per hour increase, across the board, previously initiated for Graydon staff, there will be an additional $4.00 per hour increase.  Average hourly rates for a lifeguard will increase from $16.00 to $20.00, with incremental raises based on experience.  Lifeguards currently earning $19.00 per hour will soon be making $23.00 per hour.

 

Ms. Mailander stated that this year, in particular, the Village did a huge recruitment effort to hire lifeguards for the summer, including reaching out to local high schools, colleges, community colleges, swim teams and the YMCA, and an Open House was held in March. Some potential candidates could not be hired because they were not good swimmers and some thought it was boring to sit in a chair all day.  Some new lifeguards have been hired since the beginning of the summer. 

 

Ms. Mailander mentioned that both Steve Diamond and Ms. Bigos stated at the last meeting that what lifeguards wanted most was just one shift.  In order to avoid double shifts, the pool hours had to be reduced.  More so than the pay, the lifeguards do not want to be overworked.  Ms. Mailander was empathetic to working parents who perhaps cannot make it to the pool in time before it closes.  However, she expressed hope that these parents can enjoy the pool on the weekends.  The Village Councilmembers will continue to work on these issues and make improvements at Graydon Pool.  They will continue to do outreach to see if more lifeguards can be hired, particularly for next year.

 

Mayor Knudsen remarked that she had asked for lifeguard training to start last summer, that training should be funded by the Village, and that available Village staff members should be asked if they were interested in working as a lifeguard if training were offered.  She stated that free family memberships or friend memberships should be offered to lifeguards to encourage them to work at the pool.  She asked how the pay increases were going to affect the hours during which the pool remained open.

 

Ms. Mailander said that if more candidates are attracted by the pay rate, then more people can be hired as lifeguards and, as a result, the pool will be able to remain open more hours.  With the current number of lifeguards, there is not enough coverage to ensure safety.

 

Mayor Knudsen wondered if there were other ways to incentivize lifeguards to work more hours, rather than just working one shift.  She said that it concerns her that families are going to the pool with small children, who are then told that they must leave because the pool is closing.  She asked how many lifeguards are currently employed and how that affected the hours of operation.

 

Ms. Mailander replied that, for the time being, the hours at Graydon Pool will remain as is.  There are some lifeguards in training and, once they are fully certified, the hours of operation will be reassessed.  The paramount importance is safety for both the lifeguards and patrons.

 

Mayor Knudsen asked how long the training program is, and Ms. Mailander replied that the training program takes 51 hours to complete.  The training runs from June 26 to the last week in July.  Mayor Knudsen said that that meant it will not be until the end of July before the hours of operation can perhaps be increased.  It was mentioned that college students leave to go back to school at the middle or end of August, and high school students start sports practice or other activities.  Mayor Knudsen mentioned that advertisements for lifeguards should include a salary range, since there may be some candidates who already have training and/or experience.  She said that the Village is grappling with the same exact problems as last year with regard to having available lifeguards to work at the pool.  Ms. Mailander reminded Mayor Knudsen that there is a nationwide lifeguard shortage.  Mayor Knudson replied that there were other available options which were not looked at carefully enough last year.

 

Councilwoman Reynolds asked for clarification about the rate of pay, with the future raise.  Ms. Mailander replied that lifeguards who previously got a raise from $16.00 to $19.00 an hour will now be making $23.00 an hour with the additional $4.00 increase.  Councilwoman Reynolds recalled Mr. Diamond’s comments that even though the pool will close at 6:00 P.M., with adult swim being permitted between 6:00 P.M. and 7:00 P.M., they will not be asking patrons to leave the beach.  They will just not be allowed in the water after 6:00 P.M. in the closed areas.

 

Ms. Bigos explained that this is the first time she has heard that residents have been asked to leave the beach at 6:00 P.M.  She said that she and Mr. Diamond are doing everything within their power to offer residents the opportunity to enjoy Graydon Pool.  On July 4, 2022, they were able to obtain additional lifeguards and the entire facility was open (all sections).  She explained that they are basically assessing the situation at Graydon day by day, with the sections open depending upon the number of available lifeguards. 

 

When questioned by Mayor Knudsen, Ms. Bigos stated that lifeguards are not required to clean the bathrooms.  There are two maintenance men who work at the pool.  However, sometimes the maintenance man may be at lunch and there is an accident in the restroom.  In that scenario, staff may need to help out, but this is a rare instance.

 

Mayor Knudsen asked Ms. Bigos if it were possible to offer free friend or family membership to a lifeguard, in addition to the pay increase, to incentivize a lifeguard to work additional hours.  Ms. Bigos replied that there is already a program in place where volunteer firefighters are able to obtain free memberships to Graydon Pool.  She asked if the Village Council would like to expand this program and offer it to police officers or emergency medical service workers.  Mayor Knudsen clarified by saying that she would like to see it offered to lifeguards.  Ms. Bigos said that this could absolutely be done.  Councilman Vagianos said that it doesn’t cost the Village anything and is a great “perk” to motivate lifeguards to perhaps work additional hours.

 

Mayor Knudsen said that even though the current lifeguards will get the pay increase, it still doesn’t resolve the issue of reduced hours of operation at Graydon Pool.  She said that they need to get creative and think of ways to motivate lifeguards to work additional hours, to help the Village during this difficult time, and to allow all sections of Graydon Pool to remain open.

 

Councilwoman Reynolds asked Ms. Bigos what the range of pay is for all lifeguards.  Ms. Bigos replied that $23.00 an hour is the high end of the range.  Ms. Mailander clarified that the pay range is from $19.00 per hour to $23.00 per hour.  There were some lifeguards who originally had been working for $12.00 an hour.  Councilwoman Reynolds asked how the current pay range compared to lifeguard wages in other municipalities.  Ms. Bigos said that she was not sure, but the pay range is competitive.  She indicated that private clubs, such as the Ridgewood Country Club, is offering $20.00 a hour.  She said some municipalities may be offering less and that some private swim clubs may be offering a little bit more.

 

Councilwoman Reynolds said that the pay increase and free friend/family memberships are great, but they need to “spread the word” and do an extensive outreach.  She asked Ms. Bigos if any more posts have been placed on Facebook.  Ms. Bigos replied in the affirmative and said that she posted on Ridgewood Moms and Dads and the Ridgewood Parks and Recreation page.  She said that a multifaceted approach was used to attract lifeguard candidates.  Several email blasts were sent out to all individuals using the CommunityPass system.  Councilwoman Reynolds said that another email blast should be sent out announcing the new pay scale.  Ms. Bigos said that this will be done right away.  They were just waiting for approval by the Village.

 

Councilwoman Reynolds said that she was concerned about the abuse encountered by lifeguards from patrons.  She asked what the protocol is when such a situation arises.  Ms. Bigos replied that it depends upon the severity of the event.  There is a procedure in place where incident reports are written up, almost daily.  It depends upon whether the incident involves teenagers using vulgar language or having a sand fight versus someone passed out and intoxicated on the beach.  The management team takes care of most incidents.  There is no alcohol allowed at Graydon Pool.

 

Mayor Knudsen said that she was confident that the Village Council will support whatever measures need to be taken in order to make Graydon Pool a success.  The water is crystal clear, and she said it is a shame that the pool is facing a lifeguard shortage and reduced hours.  She suggested posting on the Bergen County Facebook pages, which reach a huge number of people.  Ms. Bigos indicated that if a lifeguard with a certification wished to work at Graydon, then the training program is reduced to 18 hours.  These extra hours of training are needed since Graydon Pool is a sandy bottom pool and not a concrete pool.  Lifeguards are paid while they are being trained.

 

Ms. Mailander continued with her Manager’s Report.  She thanked the Village Councilmembers for all of their support.  She also thanked everyone who volunteered during the Ridgewood Fourth of July festivities and to those who donated.  She thanked the Village employees for working tirelessly in the days leading up to the event and also on July 4^th.  She said that all the American flags along the parade route, the school floats, bands and fireworks created a very special July 4^th celebration.

 

Residents need to conserve water.  The recent warm weather, along with little rainfall, has created a strain on the Village’s water resources.  All Ridgewood Water customers received a robocall recently reminding them of the water restrictions and of the need to conserve water.

 

Ms. Mailander said that vehicles continue to be stolen in the Village.  Just today, there was an attempted theft of a vehicle and a successful automobile theft.  In both instances, the key fobs were in the cars.  She reminded everyone not to leave the fobs in their cars and to lock their cars at all times.

 

The largest Day Camp ever held in Ridgewood began on June 28, 2022.  There were 596 children registered to participate in the Day Camp (grades 1 through 6).  The camp ends on Friday, August 5, 2022.

 

“Movies on the Beach” will be shown at Graydon Pool.  Individuals do not have to be a member of Graydon Pool to attend.  Everyone should bring a chair or blanket to watch the movie.  On Friday, July 15, 2022, the movie “Space Jam II” will be shown and, on Friday, August 5, the movie “Sing II” will be shown.  Entrance fee is $5.00 per person, cash or check.  Movies start at dusk.  The Water’s Edge café will be open until the start of the movie.

 

The Village is still seeking additional lifeguards.  Tennis and pickleball memberships are available through Community Pass or at The Stable.  Pickleball hours are now the same as tennis hours, 8:00 A.M. to dusk. 

 

Music in Memorial Park at Van Neste Square will be presented on Saturday and Sunday nights during the summer months.  The Ridgewood Guild is sponsoring free movies in the park on Wednesday nights.  Movies include “Sing” on July 13 and “Hairspray” on July 27 (both at 9:00 A.M.), and, at 8:30 P.M., “Clueless” on August 10, and “All About Eve” on August 24.

 

The Ridgewood Guild is also sponsoring “Music in the Night” for its 13^th season.  Music will be provided in various locations on Friday nights through Labor Day.  The Ridgewood Guild will also sponsor “Art in the Park” on the first Friday in August.

 

The 64^th Annual Free Summer Concert Series at the Kasschau Memorial Shell has commenced.  Performances will be held every Tuesday and Thursday through August 4^th.  Programs begin at 8:30 P.M., unless otherwise noted.  The Senior Bus will be providing free transportation to several of the shows held on Tuesdays.  Interested persons may call 201-670-5500, extension 2203, to make a reservation.  In the event that a performance is held indoors due to inclement weather, interested persons may call 201-444-1776 after 6:30 P.M. on the day of the performance for an update.

 

On Thursday, July 21, 2022, a Health Resources Fair will be held in the parking lot next to the Kasschau Memorial Shell from 7:30 P.M. to 8:30 P.M.  There will be information given out regarding at-home Covid-19 tests.  There will also be giveaways and important information offered from Valley Hospital, Bergen New Bridge Medical Center, Ridgewood Parks and Recreation, Ridgewood Health Department, Age-Friendly Ridgewood and West Bergen Mental Healthcare.  The senior bus will not be available on July 21^st.

 

Nominating packets for Village Council candidates are available at the Village Clerk’s Office.  Two Village Council positions are up for election in the November General Election.

 

Household hazardous waste collection held by the Bergen County Utilities Authority will take place at the Bergen County Campgaw Mountain Reservation, 200 Campgaw Road, Mahwah, New Jersey, from 9:00 A.M. to 3:00 P.M., rain or shine, on Saturday, July 12, 2022.  No commercial vehicles will be allowed, and no commercial or business waste will be accepted.  Proof of Bergen County residency will be required.

 

The Farmers Market at the Ridgewood Train Station parking lot (west side) is celebrating its 22^nd anniversary.  It will be open on Sundays from 8:30 A.M. to 2:00 P.M. until approximately late October/early November.

 

School crossing guards are needed to join the Ridgewood team.  Anyone interested in working a flexible schedule, for two hours per day on school days, should contact the Area Supervisor at 201-969-7182.

 

Upcoming Village Council meetings are broadcast live from the Village Hall Courtroom, on the Village website, and on FIOS Channel 34.  The next Village Council Work Session will be held on August 3, 2022 and September 10, 2022 at 7:30 P.M.  The next Public Meetings are scheduled for July 13 and August 10, 2022 at 8:00 P.M.

 

Ms. Mailander stated that the Recycle Coach app is available to all Ridgewood residents who wish to sign up, at no cost.  The app was initially for recycling, but it will now include notifications from Graydon Pool informing residents which sections are open/closed, hours of operation, and whether they are closed due to lightning.  Residents who are not members of Graydon Pool should uncheck that feature in the app so that they do not get notifications.  Mayor Knudsen asked that this be sent via e-notice to all residents.  Ms. Mailander said that she will do so.

 

4.         COUNCIL REPORTS

 

Councilwoman Perron said that she would like to thank the Fourth of July Committee for a wonderful day, from beginning to end.  The parade was a demonstration of creativity and Americana with the parasols, music and floats.  She thanked all Village staff who kept everyone safe.  The Village fireworks were like “jewelry in the sky.”  She especially loved the “Smiley Face” fireworks and stated that it was really nice to hear everyone laugh.  She also thanked Dawn Cetrulo from the Ridgewood Health Department who managed to supply earplugs for people who attended the fireworks on Vets Field.  This was a concern of Green Ridgewood due to the noise affecting public health and hearing.

 

The Environmental Committee of Green Ridgewood went to a densifier demonstration at the Recycling Center showing how styrofoam is densified into bricks, which are used to make frames and moldings.  People from other communities also attended the demonstration, and they were amazed at how advanced the recycling program is in Ridgewood.  She urged everyone to recycle EPS extruded styrofoam (white packing).  It can be placed in a huge trailer which is provided for that purpose at the Recycling Center. 

 

Green Ridgewood next meets on July 7, 2022 at 7:00 P.M. at The Stable.  A topic of discussion on the agenda concerns leaf blower noise and how the Village might address this issue.  Meetings are open to the public.

 

Regarding the Village’s Renewable Energy Aggregate Program (Encouraging Alternative Green Energy for Ridgewood - EAGER), Councilwoman Perron indicated that there were three bids received regarding the hiring of a consultant, who will help the Village find the best supplier and price possible for electricity with renewable content.  Those bids are currently being reviewed.  She announced that Chairman Bob Upton is, unfortunately, moving to be closer to his grandchildren, and Councilwoman Perron wanted to especially thank him for his indefatigable service on the Green Ridgewood Committee.  He was instrumental in implementing various programs, including styrofoam recycling, plastic bag ban, the energy aggregation initiative, green restaurants, and Sustainable Jersey.  He gave feedback to the committee on Planning Board meetings and worked tirelessly to keep the committee organized.

 

The Open Space Committee has not met recently, but Councilwoman Perron and Mayor Knudsen reviewed the draft of the Open Space Element for the Master Plan.  She said that it was very exciting to see this nearing completion.  She stated that it was a very thought-provoking document which will lead Ridgewood into the future.

 

The Chamber of Commerce has not yet met in the month of July.  The Central Business District Advisory Committee (CBDAC) meets on July 14, 2022 via Zoom, during which time they will be discussing various issues, some of which will be discussed at this evening’s Village Council meeting.  At the CBDAC meeting, a developer, John Saracino, will be the guest speaker.  Mr. Saracino lives in Ridgewood and was the developer for The Benjamin apartment complex on Franklin Avenue and for the NoMa apartment complex on North Maple Avenue.  Anyone interested in joining the CBDAC meeting on July 14^th should contact Councilwoman Perron, so that she may send the link.

 

Councilman Vagianos stated that he had nothing to report.  Councilwoman Reynolds stated that Project Pride just distributed the second round of the Project Pride Awards.  The winners of this round have a 4 to 4.5 foot sunflower staked in their front yard.  Anyone who wants to nominate a homeowner for their beautifully landscaped front yard should contact Councilwoman Reynolds and give her that information.  She thanked Mayor Knudsen for her help in distributing the sunflower stakes.

 

Deputy Mayor Sedon echoed some of the comments made about the Fourth of July celebration.  He thanked the Fourth of July Committee, all the volunteers, and all Village staff who made the celebration a success.

 

Mayor Knudsen remarked how much she loved the movie “Clueless” and the extruder. (?)  She thanked Councilwoman Reynolds and Councilwoman Perron for reviewing a document with her extensively this morning.  She stated how much she enjoyed joining Councilwoman Reynolds in distributing the Project Pride Awards, and also how beautifully landscaped some homes are.

 

Last week, Mayor Knudsen attended meetings for the Ridgewood Library Board of Trustees and ACCESS.  She said that there was not much to report from either meeting.

 

On Friday, July 1, 2022, seven Vietnam veterans received Vietnam lapel pins in recognition of their service. Congressman Josh Gottheimer and his staff worked tirelessly to make sure veterans were honored at that ceremony, including Retired Lance Corporal Raymond Litwitz, Retired Private First Class Joseph Burns, Retired Army Commander Jerald Maksymowicz, Retired Captain Gerald Bucci, Retired Army Captain Wayne Lemme, Retired Specialist Fourth Class Jack Marcasiano, and Retired Specialist Fifth Class Donald Gordon Myles, who was posthumously awarded eight medals for his service in Vietnam.  She thanked Bergen County Commissioners Mary Amoroso, Germaine Ortiz, Tom Sullivan and Ramon Hache for attending the ceremony. 

 

Mayor Knudsen also thanked Shaun Hutchinson, Director of Bergen County Department of Human Services, Veteran Affairs, for his assistance, as well as Ridgewood American Legion Post 53.  She also thanked the Ridgewood Public Library for allowing the use of their auditorium for the event.  She thanked Congressman Gottheimer, and gave a special thanks to Gianna Lombardi, who works for Congressman Gottheimer.  There was a slight “hiccup” regarding the lapel pins because some of the veterans had not filed their privacy paperwork; however, this was able to be taken care of soon thereafter. She also thanked all men and women who have served and made sacrifices for our nation.

 

Mayor Knudsen indicated that the Fourth of July festivities were wonderful.  She has been Liaison to the Fourth of July Committee since 2014.  She appreciated the thoughtful comments made by Deputy Mayor Sedon regarding the fact that the parade had not been held during the Covid pandemic.  The Annual Flag Raising Ceremony began the celebration, with a special performance by [Perkett Nagam] and Mya Grant, followed by a speech by Deputy Mayor Sedon.  The parade then commenced throughout the historic Central Business District (CBD).  The crowds along the route were amazing.  Mayor Knudsen congratulated all Ridgewood elementary schools for their floats, each reflecting the 2022 theme of “Let Freedom Ring.”  After the parade, the Fire Department hosted the Annual Fire Department Awards for parade entries.  Mayor Knudsen congratulated Saddle River and Waldwick for winning the Ladder Truck and Engine Awards and Ho-Ho-Kus for Best Antique Fire Apparatus.  She thanked Fire Chief John Judge and everyone for a fun event.  There was great music in the evening on July 4^th, including music by The Nines, Stilettos and the Dads Night Band. 

 

Mayor Knudsen mentioned the impromptu Color Guard which was formed, which stood by as Grace Sullivan sang the National Anthem, followed by the spectacular Grucci fireworks display.  She thanked all those who participated, volunteered and donated, and gave special thanks to Lee Gilsenens, Skylar Sattiel, Chris Ramundi, and Tara Masterson.  Lastly, Mayor Knudsen thanked all Village staff, including Ms. Mailander and the first responders, who were available throughout the day.

 

Mayor Knudsen reminded everyone to check their calendars for Planning Board meeting days.  In two weeks, on July 19, 2022, the Redevelopment Plan will be on the agenda for discussion.  The Master Plan review may also be heard on that date, but this is not confirmed as of this date. Councilwoman Reynolds remarked that the Open Space Element of the Master Plan cannot be heard on July 19. Mayor Knudsen indicated that the Master Plan Committee wants to move forward with discussions.

 

5.         DISCUSSION

 

            A.        RIDGEWOOD WATER

 

1.         AWARD CONTRACT – WATER BILLING AND DATA COLLECTION

 

Ms. Mailander explained that this item pertains to the awarding of a contract for water billing and data collection processing services.  On June 1, 2022, bids were received for the remainder of 2022 and the years 2023 and 2024.  One bid was picked up and one bid was received.  Computil, Inc., of Shelton, CT, was the sole bidder for this service.  Based on their performance during their previous contract, it is recommended that the Village award the bid of a three-year contract to Computil, Inc., in an amount not to exceed $320,096.00 per year.  Funds are budgeted in the 2022 Operating Budget.  The prior contract with Computil for the years 2017 through 2022 carried an annual fee of $237,395.00, a difference of $82,700.00.  The increased cost is the result of increases in postage and operational costs.  Changes will be month to month, based upon the number of customers enrolled in paperless billing versus billing through the mail, and custom programming in any given month, which may not be needed every month.  That is the reason why the contract is in an amount “not to exceed” $320,096.00.

 

Councilwoman Perron asked if most customers paid their bill online.  She also asked if it would be beneficial to the Village if more people paid online automatically.  Jill Fasano of Ridgewood Water said that she was not sure of how many customers pay their water bills online, but she will research this and furnish the information to the Village Council.  She said that it would be a huge benefit to Ridgewood to have more people pay their bills online.

 

Councilwoman Reynolds remarked that it was her understanding that Ridgewood Water was going to handle its own billing in-house, once the new headquarters was completed on Maple Avenue.  Ms. Fasano replied that all of the billing is going to be outsourced.

 

2.         AWARD SOLE SOURCE CONTRACT – GIS SOFTWARE SUPPORT

 

Ms. Mailander explained that this item pertains to the award of a Sole Source contract for Ridgewood Water for GIS software support and upgrades for the Village of Ridgewood and Ridgewood Water.  There is a proposal from Environmental Systems Research Institute (ESRI), which is the sole supplier of this software support.  The agreement will be for a three-year period, awarded annually through December 31, 2025.  The total contract price of $82,500.00 is billed in increments of $27,500.00 per year and is split between the Village of Ridgewood and Ridgewood Water ($13,750.00 each).  Funding is in the Water Utility Operating Budget and General Operating Budget.

 

3.         AWARD PROFESSIONAL SERVICES CONTRACT – RAW WATER MAINS

 

Ms. Mailander explained that this item pertains to the awarding of a professional services contract for raw water mains for Ridgewood Water.  There is a proposal from Mott MacDonald to provide professional engineering services to the Village of Ridgewood for the design, permitting, bidding and construction phase engineering services for the Raw Water Mains Phase 1.  This project consists of installing approximately 55,000 feet of new ductile iron raw water transmission mains to convey water to four new centralized PFAS treatment facilities:  Ames, Wortendyke, Cedar Hill and Prospect.  The new mains will connect 14 wells to the new facilities.  These improvements will complete a major step in providing PFAS-free water into the Ridgewood Water distribution system.  It is recommended that this contract be awarded to Mott MacDonald of Iselin, New Jersey, in an amount not to exceed $1,068,350.  Funding is contained in the Ridgewood Water Capital Budget.  All required forms have been received by the Village Clerk’s Office.

 

Councilwoman Perron clarified that Mott MacDonald will provide the design, permitting, bidding and supervision of the construction, but there will still be another bid going out for the actual construction labor.  This contract does not include labor.  This was corroborated by Ms. Mailander.  Councilwoman Perron said that none of this work would be necessary were it not for the problems with PFAS in the water.  She mentioned that there is ongoing litigation against the manufacturers of the PFAS chemicals by the Village of Ridgewood to recover some of these costs.  This was corroborated by Ms. Fasano.

 

4.         AWARD STATE COOPERATIVE CONTRACT – TV MONITORS FOR NEW SCADA ROOM

 

Ms. Mailander explained that this item pertains to the awarding of a contract for eight TV monitors for the new Ridgewood Water facility SCADA room under the State of New Jersey Cooperative Purchasing System.  The monitors will be purchased under the Omnia Partners Co-Op, which expires on March 31, 2024, from B & H Photo/Video of New York, New York, in an amount not to exceed $30,386.88.  Funding is contained in the Water Operating Budget.

 

Mayor Knudsen asked what happened to the old monitors which were being used.  Dylan Hansen, Director of the IT Department, stated that there are currently three monitors at the Wortendyke facility.  Those monitors will be used at the new Ridgewood Water facility in the training room and for the break room.  There is a video wall containing TVs without a border, so all eight TVs can be utilized at the same time from one computer, or they can be split up into separate units.  These will monitor Supervisory Control and Data Acquisition (SCADA) activities, as well as the security system for each of the pumphouses.

 

5.         AWARD STATE COOPERATIVE CONTRACT – WATER QUALITY TESTING AND SUPPLIES

 

Ms. Mailander explained that this item pertains to the awarding of a contract under the State of New Jersey Cooperative Purchasing Program to purchase water quality testing equipment and supplies.  These items are necessary to monitor and report levels of pH, phosphate and chlorine required for system operation.  It is recommended that the contract be awarded to Hach Company, of Loveland, Colorado, in an amount not to exceed $35,928.03.  Funding is in the Water Utility Operating Budget.

 

 

6.         AUTHORIZE CHANGE ORDER – ELEVATOR CONSTRUCTION AT NEW RIDGEWOOD WATER FACILITY

 

Ms. Mailander explained that this item pertains to the authorization of a Change Order for the construction of an elevator at the new Ridgewood Water facility.  Adamo Brothers Construction was awarded the project on May 12, 2021 in the amount of $2,363,400.00.  The elevator constructed in the new headquarters requires approval from the New Jersey Department of Community Affairs (DCA).  After contacting the DCA in November 2021, RSC Architects finally received a response from the CDA in June 2022 requesting that the new elevator include a sump pump and shaft ventilation.  This is required in order to obtain approval from DCA.  Change Order #4 for this project is in the amount of $18,800.26 to Adamo Brothers Construction of Ridgefield, New Jersey.  Funding for this project is in the Water Utility Operating Budget.

 

Mayor Knudsen thought that the original plans did not make provision for an elevator.  Ms. Mailander replied that the original plans did include a provision to have an elevator constructed.  Deputy Mayor Sedon replied that the sump pump should have be included in the original plans, since that is a standard component when an elevator is constructed.

 

7.         AUTHORIZE AGREEMENT WITH PSE&G – INSTALLATION OF ENERGY EFFICIENCY MEASURES

 

Ms. Mailander explained that this item pertains to the authorization of an agreement with Public Service Electric & Gas (PSE&G), as part of its New Jersey Board of Public Utilities (NJBPU) approved Clean Energy Future – Energy Efficiency Program.  PSE&G is offering Ridgewood Water an Energy Saver Program (Direct Install Program) based on a recent energy audit that was performed of existing lighting at 31 Ridgewood Water facilities.  PSE&G has provided a proposal for replacement of certain energy efficiency measures at each facility.  PSE&G’s contracted representative, Facility Solutions Group (FSG), has been the point of contact for this project.  The total project/replacement cost is $25,587.45, with PSE&G contributing 44% or $11,281.31 towards this total.  The cost to Ridgewood Water would be $14,306.14, with an estimated yearly cost savings on utility bills of $6,273.96.

 

Councilwoman Perron indicated that, based on the calculations, many kilowatt hours will be saved, thereby reducing the amount of CO₂ which will be emitted into the air by 800 pounds per year.  Ms. Fasano corroborated that this was correct.  Councilwoman Perron called this an “environmental win.”

 

8.         POLICY FOR THE ORDER OF BILLING CATEGORIES

 

Ms. Mailander explained that this item pertains to the policy of Ridgewood Water for the order of billing categories.  Ridgewood Water received payments from customers for several categories of billed items, including consumption, facilities fees, PFAS surcharges, returned check fees, Service Sentry, and final read fees.  Ridgewood Water has been following a policy of how payments are applied (in which order).  The sequential order of categories to which payments are applied require Village Council approval.  For example, if a partial payment is made, the payment will first be applied to the oldest balance or delinquency, if any, then to interest, fees (such as final read fee or returned check fee), and principal (consumption, facilities fees, Service Sentry, tax, and PFAS surcharge).  This resolution will delineate in which order the payments will be applied.

 

            B.        PARKING

 

                        1.         EXTENSION OF GRAB AND GO PARKING SPACES

 

Ms. Mailander explained that this item pertains to the extension of Grab and Go parking spaces.  The Grab and Go parking spaces were previously extended to July 31, 2022.  The shared loading zones and additional 15-minute metered spaces will probably be introduced in August, with final adoption in September, becoming effective in early October.  At this time, the Village Council must decide whether or not to extend the Grab and Go parking spaces to the end of September.  If they are not extended, those spaces will revert to three-hour timed spaces on the kiosk until such time as the other ordinance is adopted and becomes effective, at which time some of those spaces will become 15-minute metered spaces and some will become part of shared loading zones.

 

Councilwoman Reynolds asked if the new ordinance could be adopted any faster than the end of September.  Ms. Mailander explained the procedure for adopting a new ordinance:  one month to introduce, public hearing the next month, then 20 days until it becomes effective.  Mayor Knudsen thought that there was little interest by business owners to sponsor the Grab and Go spaces.  Therefore, the Village Councilmembers would need to know whether or not these spaces would be paid for, before extending them. 

 

Councilwoman Perron said that it was her understanding that the sponsors will pay until the shared loading zone program becomes effective.  However, she said that it was difficult for sponsors to pay twice (first through July 31, 2022 and then again for a short period of time).  The sponsors are “good for the money” for both periods of time.  After discussion, it was decided to extend the Grab and Go parking spaces until September 30, 2022.  The spaces cost $250.00 per month.  Ms. Mailander indicated that she would reach out to the sponsors to advise them of the extension.

 

C.        BUDGET

 

1.         AUTHORIZE EXECUTION OF AGREEMENT – RIDGEWOOD BOARD OF EDUCATION – LIGHTNING DETECTION SYSTEM

 

Ms. Mailander explained that this item pertains to authorizing the execution of an Agreement with the Ridgewood Board of Education for the Lightning Detection System.  Office of Emergency Management (OEM) Coordinator, Brian Pullman, has been in negotiations with the Ridgewood Broad of Education about an agreement to share costs of the hardware, maintenance and software subscription for the Lightning Detection System.  The Board of Education is willing to pay the bill and then invoice the Village for its 50% share.  A maintenance contract is also being added to the current subscription costs (five-year contract payable each year).  The cost per year is $13,639.00.  The Village and the Ridgewood Board of Education will have a written Agreement to state how any related costs incurred will be shared.  A resolution will be necessary to authorize the execution of the Agreement.  Matt Rogers, Village Attorney, will provide the Agreement and appropriate resolution.

 

2.         AWARD CONTRACT YEAR TWO – INFRARED ASPHALT SURFACE AND SIDEWALK REPAIR

 

Ms. Mailander explained that this item pertains to the awarding of the second year of a two-year contract for infrared asphalt surface and sidewalk repair.  This project was bid and awarded last year to J. Fletcher Creamer and Son, Inc., of Hackensack, New Jersey.  This includes repair and restoration of sidewalk slabs, driveway aprons, patching of trenches with stabilized asphalt mix, and concrete curbs.  The intent of this contract is to have a means available to restore Village streets to new condition after an excavation has been performed.  The bid language allowed the contract to be renewed for a second year, with no change in prices, upon mutual consent of both parties.  This has been agreed to by the Village and J. Fletcher Creamer.  It is recommended that year two of this two-year contract be awarded to J. Fletcher Creamer and Son, Inc., in an amount not to exceed $250,000.00.  Funding is in the Operating Budget.

 

3.         AWARD SOLE SOURCE CONTRACT – SCADA SYSTEM UPGRADES – WPCF

 

Ms. Mailander explained that this item pertains to the awarding of a Sole Source Contract for SCADA system upgrades for the Water Pollution Control Facility (WPCF).  The WPCF has been working with Emerson Process Management of Pittsburgh, Pennsylvania, on the upgrade of their SCADA system, which is used to operate the wastewater treatment plant.  The current system is almost 20 years old, installed as part of the last plant upgrade in 2005, and is failing.  Ridgewood Water also uses Emerson equipment, so when the WPCF has a question, staff of Ridgewood Water may be able to assist.  The original amount was quoted in March 2021, and the updated amount is not to exceed $157,713.00 for Phase 2 work at the WPCF.  Funding is available in the Capital Budget.

 

Councilwoman Perron asked what was done during Phase 1.  Ms. Mailander replied that Phase 1 work included the beginning of the SCADA upgrades.  She will find out what work was done during Phase 1 and report back to Councilwoman Perron.

 

4.         AWARD STATE COOPERATIVE CONTRACT – SOFTWARE FOR SECURITY SYSTEM

 

Ms. Mailander explained that this item pertains to the awarding of a contract under the National Cooperative Purchasing Alliance for security system software.  This is to renew the licensing and service contract for Genetec.  This is the software used for all of the Village Access Control and Camera Security systems controlled by the Ridgewood Police.  This represents a separate purchase than that of the Secure Watch Service Contract.  The contract is for yearly licensing, minor and major software upgrades, and telephone support from Genetec.  It is recommended that the contract be renewed through Secure Watch 24 of Moonachie, New Jersey, in an amount not to exceed $6,549.79.  Funding is available in the Police Operating Budget.

 

5.         ADDITIONAL AWARD – PAINTING VILLAGE HALL

 

Ms. Mailander explained that this item pertains to an additional award for painting services at Village Hall.  A contract was previously awarded, through the Bergen County Cooperative Purchasing Program, to A.N.A. Painting Corp. of Hackensack, New Jersey, to perform work on the west façade and columns of Village Hall, as well as the flagpole.  They did an excellent job and completed the work in time for the July 4^th activities.  The façade of the old portion of Village Hall needs to be painted and restored, since it is faded, chipping and unattractive, and the crown molding that supports a portion of the roof that overhangs the exterior wall is also in need of repair.  It is recommended that a contract for additional painting services be awarded to A.N.A. Painting in an amount not to exceed $34,463.25.  Funding is in the General Capital Budget.  Councilman Perron asked for clarification of which portions of the building will be painted, and Ms. Mailander indicated that she will clarify this and let her know.

 

6.         ADDITIONAL AWARD – WHEEL LOADER – WPC

 

Ms. Mailander explained that, last year, the Village awarded a contract for a Wacker Rubber Tire Front End Loader for $58,611.80 through Sourcewell Cooperative Purchasing.  The vehicle has finally arrived, one year later, at the dealer.  However, the cost for this front end loader has increased by $6,322.68.  In addition, a 48-inch front end bucket for ice and snow removal is also needed at a cost of $2,840.00.  It is requested that a resolution be approved to award the ordered machine’s cost increase, as well as to purchase the 48-inch front end bucket.

 

Councilwoman Reynolds asked whether or not the vendor guarantees the price at the time of purchase.  Ms. Mailander explained that the Sourcewell contract expired while they were waiting for the truck to be delivered.  Under the new Sourcewell contract, the bid price from Gamka Sales Co., Inc., of Edison, New Jersey was higher.  She added that this is also as a result of the supply chain issues faced nationwide since the pandemic.

 

Councilwoman Perron asked if this machine would only be used to clear the sidewalks at the Water Pollution Control Facility or whether it would also be used elsewhere.  Ms. Mailander said that it will primarily be used at the WPCF, and the Village owns other vehicles to do the sidewalks around Village Hall and other buildings.  If possible, the new machine will be used in areas other than the WPCF.

 

7.         AUTHORIZE CHANGE ORDER – TAXI STAND GUTTER REPAIR

 

Ms. Mailander explained that this item pertains to the authorization of a Change Order to repair the taxi stand gutter.  A contract had been previously awarded to Tri-Plex Industries of South Amboy, New Jersey, to repair the damaged column at the taxi stand as the result of a motor vehicle accident, and they did an excellent job.  Since this accident, the copper gutter on the lower roof line has been damaged by several hits from wayward trucks.  The gutter is crinkled and now leaks, which may cause an icing issue in the winter.  It is recommended that Change Order #1 be approved for additional work to be performed by Tri-Plex Industries, in an amount not to exceed $4,816.04, to repair the copper gutter.  Funding is in the Capital Budget.

 

Mayor Knudsen asked how trucks could possibly damage the gutter.  Ms. Mailander replied that the trucks probably get too close to the building while backing up.  She said that the new bollards will prevent the trucks from getting too close to the building.  Councilwoman Reynolds asked if there were any cameras in that area which may have captured a truck hitting the gutter.  Ms. Mailander replied that she was unsure whether or not there were cameras in that area.  Councilman Vagianos added that not all truck drivers are as “gifted” as others when it comes to backing up a truck.  Mayor Knudsen asked why trucks would be backing up in this location, and Ms. Mailander replied that the trucks use this area as a loading zone and that is the reason why the bollards are going to be installed.

 

8.         AUTHORIZE CHANGE ORDER – TREE REMOVALS

 

Ms. Mailander explained that this item pertains to the authorization of Change Order #1 for tree removals in various locations in Ridgewood.  A contract was awarded to Dujets Tree Experts of Woodland Park, New Jersey, in an amount not to exceed $179,450.00.  Dujets is currently working on the tree removals indicated in the bid.  Since the bid was advertised, five additional locations have been identified with trees that need to be removed.  Most of these trees are very difficult and will require a crane.  It is recommended that Change Order #1 be authorized to Dujets Tree Experts in an amount not to exceed $32,000.00 so that these additional trees may be removed.  Funding is in the Capital Budget.

 

9.         AUTHORIZE REBID – CROSSING GUARD SERVICES

 

Ms. Mailander indicated that, every couple of years, a bid is sent out for crossing guard services. None were received the first time the bid was sent out.  The bid was sent out again, with slightly changed specifications, and the packets must be received by the end of July.  She hopes that some bids will be received and awarded at the August meeting, in time for the beginning of school.

 

10.       AUTHORIZE MUNICIPAL AID GRANT APPLICATION – PAVING NORTH MONROE

 

Ms. Mailander explained that the Engineering Division has submitted the 2023 New Jersey Department of Transportation (NJDOT) Municipal Aid Grant application for paving the north half of North Monroe Street, from West Glen Avenue to the Borough of Waldwick.  Part of the grant application process is that a resolution must be approved by the governing body of the municipality submitting the application.   This grant application is submitted every year.

 

11.       AUTHORIZE CHANGE ORDER – PSE&G ENERGY SAVER PROGRAM INSTALLATION

 

Ms. Mailander explained that this item pertains to the authorization of a Change Order and Amendment regarding the PSE&G Energy Saver Program (Direct Install Program) for the Village of Ridgewood.  An energy audit was performed and a replacement program and agreement were approved by Resolution No. 22-132.  A subsequent site inspection was performed prior to commencing work and there were additional energy efficient measures found.  PSE&G has since provided a revised proposal and Change Order and Amendment for replacement of certain energy efficiency measures.  The original total project/replacement cost was $146,586.56, with PSE&G contributing 77% or $113,270.16 towards this total.  The cost to the Village of Ridgewood was originally to be $33,316.40, with an estimated net monthly savings for the first five years of $1,961.84.  The revised total project/replacement cost is $165,907.49, with PSE&G contributing 75% or $123,931.48 towards this total.  The cost to the Village of Ridgewood would be $41,976.01.  The monthly energy savings is now estimated to be $2,738.59 and the monthly cost will be $699.60 (five years at 0% interest), with a net monthly savings for the first five years of $2,038.99.  The Village Hall will receive new LED lighting, and new HVAC equipment will be installed at other Village-owned buildings.

 

Mayor Knudsen asked why PSE&G is paying 75% of the cost for Village Hall and only 44% for Ridgewood Water.  Ms. Fasano replied that PSE&G pays a higher percentage on the HVAC equipment.  Since the proposal from PSE&G for Ridgewood Water only includes lighting, there is a decreased percentage paid by PSE&G.  Everyone thanked Ms. Fasano for her assistance.

 

12.       GARBAGE CONTAINERS FOR CENTRAL BUSINESS DISTRICT

 

Ms. Mailander explained that this item pertains to the replacement of garbage containers for the CBD.  There were originally heavy concrete receptacles into which garbage cans were placed.  Thereafter, these were changed to more lightweight, A-frame garbage containers which contained clear plastic bags.  The clear bags were then changed to black plastic bags. The old receptacles were extremely heavy, not easily moved, and had a small opening on top, making it difficult to place trash in it.  The current trashcans are clear and the trash inside was visible to everyone, including those dining outside, which is why they were changed to black bags.

 

The Police Department has recommended two suitable replacement options.  One is a blast resistant trash receptacle (BRTR), which is used to protect people by minimizing the impact of any explosion.  These are currently used in train stations, airports, government buildings, and other areas for the purpose of eliminating or significantly reducing any injuries.  These bins need to be placed where they will be easily accessible to sanitation workers.  They are designed to not only be functional, but aesthetically pleasing as well.  The downside to these BRTRs is the cost of $1,000.00 to $3,000.00 per receptacle.  The Village will probably need to purchase about 100 receptacles.

 

The other possible replacement option is a non-blast resistant receptacle.  They are aesthetically pleasing and the cost per receptacle is between $500.00 and $1,500.00.  The Homeland Security-approved receptacles would better protect residents and visitors.

 

Mayor Knudsen thanked Ms. Mailander for replacing the clear bags with the black bags.   She personally feels as though that solved the issue of viewing unsightly garbage when the clear bags were used.  She added that the cost of these new receptacles is a lot of money to spend.  Councilwoman Reynolds agreed with Mayor Knudsen, saying that it didn’t make sense to spend $100,000.00 to $300,000.00 just to change the garbage cans. 

 

Councilman Vagianos also agreed, and stated that the intent of the clear bags originally was so that any explosive devices put into a trash receptacle could be easily viewed.  Deputy Mayor Sedon agreed, and he said that another reason they were replaced was because, if an explosive device were put into one of the concrete blocks, it would blow up and shatter the concrete in all directions, thereby injuring people with shrapnel-like pieces.  Councilman Vagianos said that the money spent to purchase the clear containers was not wasted, because it is safer to have them rather than the former concrete receptacles. 

 

Councilwoman Perron stated, however, that the current receptacles are not blast resistant and would not send an explosive blast upward the way the BRTRs would.  She said that she is willing to stay with the current receptacles for the time being, but stated that most of them are nearing the end of their life expectancy.  She wondered whether only a few new receptacles could be purchased at a time to minimize the impact of spending so much money at one time.  She has noticed that the lids are off of some of the current receptacles and some are covered with graffiti. 

 

Ms. Mailander indicated that the Village does not have to buy 100 of these receptacles right away.  Deputy Mayor Sedon suggested phasing in the purchase as a capital project and implementing it over the course of several years.  He said the most worn ones could be replaced first and a certain amount allocated in the budget each year for the purchase of more over time.  Councilwoman Perron said the BRTR receptacles are very modern looking and may be out of keeping with the aesthetics in the CBD.  She said that the non-BRTR receptacles were more in keeping with the character of the downtown area; however, she said that this defeats the safety issue.

 

Mayor Knudsen asked what the cost was, in 2016 or 2017, of the clear receptacles currently being used.  She is fine with using the black bags.  She thought that if any of the receptacles need to be replaced, the Village should purchase the same kind of clear receptacle.   They seem less intrusive with the black bags inside, are light, and are easily moved.

 

13.       KINGSBRIDGE LANE BRIDGE

 

Ms. Mailander indicated that the next item on the agenda for discussion pertains to the Kingsbridge Lane Bridge.  This was previously discussed at a Village Council meeting in June.  The Engineering Division is recommending the replacement of the bridge with a pre-fabricated pedestrian bridge and hiring a consultant for a design/build contract.  The plans will need to be submitted to the Bergen County Engineering and Planning Division for review and approval as East Saddle River Road on the east abutment is a County road.  The plans also need to be submitted to the New Jersey Department of Environmental Protection (NJDEP) for permitting because the bridge extends over the Ho-Ho-Kus Brook.

 

Ms. Mailander stated that the cost estimate was $350,000.00 to $400,000.00 to complete this project.  It has been determined that there is presently $100,000.00 budgeted towards this project.  Ms. Mailander stated that there is not enough money at this time to complete the project as a design/build, unless the Village Councilmembers want to do a Bond Ordinance.  As was pointed out in June, Ms. Mailander stated that even if the project were started immediately, it would take two to three years before the project would be completed.  She mentioned that she occasionally receives calls or emails from residents who live in that area asking about the progress being made.

 

Councilwoman Reynolds asked if part of the $100,000.00 set aside for this project was used for the estimate from the engineer.  Ms. Mailander replied that the recommendation for the structure was done in-house by Chris Piersa, Principal Engineer.  Deputy Mayor Sedon suggested starting the permitting process at this time, given that it takes a while to get approvals from both Bergen County and NJDEP, and then allocate additional money for the bridge in the 2023 budget.  Councilman Vagianos stated that he agreed with Deputy Mayor Sedon. 

 

Mayor Knudsen said that if the bridge does need to be replaced, a resident mentioned to her that Bergen County has some pre-fabricated bridges available, although perhaps installed on a temporary basis.  Ms. Mailander said that she would reach out to the County to inquire.  Councilwoman Perron stated that, in a recent magazine, the League of Municipalities reviewed pre-fabricated bridges and are encouraging their use.  The bipartisan infrastructure law that was just passed has several grants available for building bridges.  She thought that perhaps this should be looked into by the Village.  Ms. Mailander said that she will inquire about this as well.

 

D.        POLICY

 

                        1.         WINDOW DISPLAYS FOR VACANT STOREFRONTS

 

Ms. Mailander explained that this item pertains to window displays for vacant storefronts.  Mayor Knudsen submitted the proposed Ordinance to Matt Rogers, Village Attorney, for review and approval of the changes recently made.  One change designated a period of time during which storefront windows could be covered if there was ongoing construction inside the premises.  Mr. Rogers suggested that the wording in B, “Vacant or closed stores with blocked windows and unmaintained storefront window displays detract from commercial streetscapes” should be removed since this was more of a policy statement.  Section B should be renamed “Requirements” or something to that effect.

 

Councilwoman Perron mentioned that Councilman Vagianos had stated that some people use brown paper on their windows after a lease has been signed.  She suggested adding the wording “unless a lease has been signed” to the end of the sentence in A3.  She mentioned that the material that resembles wallpaper, used by some storefronts, would also be appropriate since it looks nice.  However, the code section 190-122 E (7), Window Displays, cited in B1 requires that any window display must be set a foot back from the window.  She is concerned that this code section would preclude that kind of “wallpaper” on a storefront window.  Councilwoman Perron stated that Mayor Knudsen had suggested removing the entire clause “consistent with window display requirements of 190-122 E. (7) Window Displays” from B1.  Mayor Knudsen agreed.

Councilwoman Perron said it had been agreed that the questions contained in the registration form were going to be converted into statements, and the property owners would agree to the statements at the bottom of the form.  She did not see those changes on the registration form. Mr. Rogers mentioned that changes to the registration form can be made separately from the ordinance.  Councilwoman Perron stated that while she is in favor of this ordinance, she is concerned that what the Village Councilmembers feel would be an attractive window display may not be agreeable to the property owners.  She asked if the Ridgewood Arts Council could work with the landlords to develop window displays.

 

Mayor Knudsen remarked that when she was Council Liaison to the Arts Council, they had reached out to landlords asking them if the Village could put up some window displays without the need to adopt an ordinance.  This suggestion was not well received, since there was no requirement that they do so.  The proposed ordinance can be submitted to the Spec (Review) Committee of the Planning Board, so that everyone is on the same page.  Mayor Knudsen said that they can certainly reach out to the Ridgewood Arts Council to ask for their assistance in this regard.  Mr. Rogers said that this would be outside of the ordinance as well. 

 

Ms. Mailander mentioned that if the proposed ordinance is being reviewed by the Planning Board, it must be stated in the ordinance.  Mayor Knudsen mentioned that perhaps it could just go to the Arts Council.  Mr. Rogers said that, with the form, a protocol is established for review of the registration form and the application stating what property owners wish to do with their storefronts.  If a particular committee or particular review process is going to be used, this has to be spelled out in the ordinance so that people are aware of the process.  There was further discussion about how perceived “art” varies from person to person.  Mayor Knudsen indicated that she would work with Councilwoman Perron to clean up the ordinance and then present it to Mr. Rogers for review.

 

                        2.         A-FRAME SIGNS IN THE CENTRAL BUSINESS DISTRICT

 

Councilman Vagianos indicating that he was recusing himself from this discussion.

 

Ms. Mailander explained that this item pertains to A-Frame signs in the CBD.  The Village currently has an ordinance for temporary, portable signs.  There are two styles:  one is an A-Frame sign, internally weighted, and the other is a springer sign with a heavy rubber base.  Both has overall dimensions of 24 inches x 36 inches.  When the ordinance was adopted, the Village preferred the rubber-based sign, as it was a nicer style and more appropriate for Ridgewood.  That style and type of sign is no longer being made. 

 

Ms. Mailander stated that the new style of sign being proposed is also internally weighted and has an area to write on of 24 inches x 36 inches, but the base makes the bottom slightly wider.  The Code Enforcement Officer has searched various websites for signs and cannot find the previous type of sign available for sale.  This new type of sign allows for marker/chalk writing, which would be more conducive to outdoor use.  Despite the fact that the new type of sign has slightly larger dimensions, it is a reasonable replacement for the previous type of sign.  The recommendation is to amend the ordinance to allow for the new type of sign.

 

Councilwoman Perron asked what materials comprise the new type of sign.  Ms. Mailander stated that she was not sure if it was wood or plastic.  Mayor Knudsen remarked that when she envisioned using these A-Frame signs, she thought of signs that had a vintage look to them, consistent with the historic business district.  She said that some of the signs really do not fit into the historic nature of the downtown area, and that these new signs are not that attractive.  She suggested that perhaps the members of CBDAC could do some research about what kinds of different signs are available.  She really likes the signs on which chalk can be used.

 

Ms. Mailander mentioned that there are certain businesses in the CBD that would like to use these signs but do not like the A-Frame type of sign and want a weighted type of sign.  It will take about two months and 20 days to introduce and adopt an ordinance regarding same.

 

Mayor Knudsen said that she and Councilwoman Perron can research what different kinds of signs are available.  Councilwoman Perron asked what company manufactured the current signs, and Ms. Mailander indicated that she would provide Councilwoman Perron with the link.  Mayor Knudsen suggested that color photos of the new signs be obtained to get a better idea of what they look like, rather than just viewing the black-and-white pictures.  Ms. Mailander mentioned that the signs look better in color.

 

E.        OPERATIONS

 

1.         ACCEPT DONATION – WIND SCULPTURE FOR CHILDREN’S SENSORY AND BUTTERFLY GARDEN

 

Ms. Mailander indicated that this item pertains to accepting the donation of a wind sculpture titled “Nebula” for the Children’s Sensory and Butterfly Garden at Lester Stable.  This is a donation from the Halaby family.  They do not have any pending applications before any boards or committees.

 

6.         REVIEW OF JULY 13, 2022 PUBLIC MEETING AGENDA

 

Ms. Mailander stated that there are no Proclamations on the agenda for the July 13, 2022 Public Meeting.  There are no Ordinances for introduction or adoption for Ridgewood Water.  Resolutions for Ridgewood Water include:  Award Contract – GIS Software Support; Title 59 Approval and Award of Contract  – Water Billing and Data Collection Services; Award Contract Under State Contract – TV Monitors for SCADA Room in Ridgewood Water Headquarters; Award Contract Under State Contract – Water Quality Testing Equipment and Supplies; Award Professional Services Contract – Engineering Services for Raw Water Mains, Phase 1; Award Professional Services Contract – Evaluation of Carr Water Treatment Plant; Authorize Change Order – Elevator Construction – Ridgewood Water Headquarters; Authorize Agreement with PSE&G – Energy Saver – Direct Install Program; Request Governor and NJ State Legislature to Commit Additional Funding to Water Infrastructure; and Approve Order of Billing Categories for Application of Payments to Ridgewood Water.

 

One Ordinance will be introduced:  Amend Chapter 190, Land Use and Development – Window Displays for Vacant Storefronts.  The Ordinance for Shared Loading Zones and 15 Minute Parking Meters will need to be introduced in August.  The Ordinance for Amending Chapter 190 – Land Use and Development, Temporary, Portable Signs, may or may not be heard.

 

Ordinances scheduled for Public Hearing include:  Amend Chapter 265 – Vehicles and Traffic – Time Limit Parking, Overtime Parking and Repeat Parking; and Bond Ordinance – Purchase of Recycling Truck.

 

Resolutions include:  Award Contract – Respirator Fit Tester – Health Department for Emergency Services; Award Contract – SCADA System Upgrade – Water Pollution Control Facility; Title 59 Approval and Award Contract – Infrared Asphalt Surface and Sidewalk Repair; Award Contract – Restoration and Staining of The Lester Stable; Award Contract – Repair of Copper Roof Gutter at the Taxi Stand; Award Contract Under Bergen County Contract – Painting of Village Hall Façade; Award Additional Funding under Sourcewell Contract for Rubber Tire Front End Loader and 48-Inch Bucket for the Water Pollution Control Facility; Award Contract Under National Cooperative Purchasing Alliance – Licensing Fees and Service for Security System Software; Authorize Additional Funding – Planning Consulting Services – Green Acres Diversion – Amendment to Recreation and Open Space Inventory; Authorize Change Order to Contract for Tree Removals in Various Locations; Authorize Credit Toward Significant Sewer Discharge Billing; Authorize Change Order and Revised Agreement with PSE&G – Energy Saver – Direct Install Program; Authorize Execution of Memorandum of Agreement with Bergen County for Lead Poisoning Services; Authorize Execution of Agreement – Shared Payment for Lightning Detection System (Ridgewood Board of Education); Authorize Submission of NJDOT Grant Application – Paving North Monroe Street, Phase 2; and Accept Donation – Wind Sculpture for Children’s Sensory and Butterfly Garden.

 

Ms. Mailander asked the Village Councilmembers if there was any item anyone wanted off of the consent agenda, and there were none.

 

 

 

7.         COMMENTS FROM THE PUBLIC

 

Siobhan Crann Winograd, 274 Ivy Place, stated that in 2021, during the budget meetings, it became apparent to the public that there was a problem with the State Historic Preservation Office (SHPO) plan for the Schedler property.  There were some comments from the public that there was a need for clarity.  Ms. Winograd stated that she was promised a statement of clarity in December of 2021.  She was also given assurances that the Village website would be updated.  To date, neither has occurred.  In addition, Ms. Winograd mentioned that Ms. Mailander provided an eight-minute historical narrative, which has not yet been posted to the Village website.  She said that there has to be a “better way” to go about developing the Schedler property.  She said that children are displaced and getting hurt on other fields, since many of the fields are not being maintained properly for their intended usage.

 

Ms. Winograd also mentioned that the Village Council minutes are not updated as quickly as they should be, which is a source of confusion for the public.  The League of Women Voters wrote a letter stating that many minutes were past due on the Village website, making public information difficult to follow, sort of a “fishing expedition.”  When Ms. Winograd logged into the website for the historical statement, she was upset to see that the minutes hadn’t been published since mid-April 2022 and she cannot understand why they are not.  She also wondered why no minutes were approved at this evening’s meeting.  When she clicked on the tile reading “Agenda and Minutes,” it took her right to “Future Meetings” rather than to the agenda or minutes.  Ms. Winograd said that it does not feel good when her letters and letters from other residents go unanswered. She asked the Village Councilmembers to seriously consider all of her statements and to update the website. 

 

Boyd A. Loving, 342 South Irving Street, was speaking this evening about Graydon Pool.  He said that members of the public truly appreciate everything that the Village Council is doing to make Graydon better, just as they had appreciated the Village Council efforts in 2020 to keep Graydon Pool open during the pandemic.  He said that he and his grandson were at Graydon Pool today.  He remembered that Ms. Bigos and Mr. Diamond had stated that no one would be chased off of the beach after 6:00 A.M.  However, people commented this evening that they were chased off the beach at 6:00 A.M., despite comments from Ms. Bigos and Mr. Diamond that people would be allowed to remain on the beach until 7:00 A.M.  He would appreciate the Village Councilmembers looking into the matter so that there is no more confusion.  Mr. Loving is pleased that real-time Graydon Pool notifications will now be made through the Recycle Coach app.  He said that driving over to the pool to look at the flag or read the signs for updates is ridiculous.  He wondered why these updates couldn’t be posted to the Village website.

 

Mr. Loving next spoke about social media posts stating that the Village was searching for lifeguards.  He said that as he was sitting at this evening’s meeting, he scrolled back through Facebook on his phone and noticed only one ad dated March 17, 2022 on the Ridgewood Parks and Recreation page announcing the hiring of new lifeguards.  He said that perhaps there was some confusion by the staff as to what “social media” represents.  He said that maybe Ms. Mailander could work with Ms. Bigos to get a list of social media sites on which ads could be placed.  Mr. Loving said that the Ridgewood Blog would be one site, as well as the site administered by Ms. Winograd.  He said that there are two other Facebook pages on which postings could be listed.  He has not seen a lifeguard ad on any of these pages.

 

Mr. Loving mentioned that this is the third time he has requested that the ordinance regarding Graydon Park be straightened out and updated, so that residents can enjoy the beach during off-season and not be thrown off the beach by the police.

 

Mr. Loving remarked that the Village Councilmembers are being “raked over the coals” regarding the $18,000.00 Change Order for the sump pump that is required for the installation of the elevator at the new Ridgewood Water headquarters.  He couldn’t understand why a contractor doing business in the State of New Jersey, who builds municipal buildings, doesn’t know that a sump pump would be required.  He said that the contractor should have absorbed this cost himself, because he should have known that the sump pump would have been required, rather than the taxpayers of Ridgewood.  He cannot understand why the Village Council would approve this Change Order and not make the contractor responsible for that expense.

 

There were no further comments from the public.

 

Mayor Knudsen said that Graydon is indeed a park that is open off-season.  She was not sure whether any changes needed to be made to the ordinance.  Ms. Mailander indicated that she would review the ordinance to see if any changes need to be made. 

 

Mayor Knudsen also indicated that the Village Council should probably review the contract for the new Ridgewood Water headquarters regarding the Change Order for the sump pump.  She said that she would not know that a sump pump is normally installed at the bottom of an elevator shaft.  Deputy Mayor Sedon remarked that that was standard procedure. 

 

Mr. Rogers agreed, especially if it is a code requirement or an obligation that a contractor has with regard to the installation of an elevator and elevator shaft.  He said that perhaps a sump pump should have been included in the original quote.  If so, then there should not be a Change Order approved. He said that there may be a legal question as to whether or not the bid specified that such things, such as a sump pump, needed to be included on the contractor’s quote.  It was agreed that the original contract would be reviewed.

 

Councilwoman Perron asked why minutes are only approved at a Public Meeting.  Ms. Mailander indicated that minutes can only be approved at Public Meetings.  If they were approved at Work Sessions, every Work Session would have to break for a Special Public Meeting and a separate set of minutes would have to be prepared for that Special Public Meeting.

 

Mayor Knudsen remarked that the Village Council minutes are up to date, although they should be posted on the Village website but are not yet posted.  All approved minutes are available in the Village Clerk’s Office, as required, obtainable through an OPRA request.

 

7.         ADJOURNMENT

 

There being no further business to come before the Village Council, on a motion by Deputy Mayor Sedon, seconded by Councilwoman Reynolds, and carried unanimously by voice vote, the Village Council’s Work Session was adjourned at 9:44 P.M.

 

 

 

                                                                                                                                                           

                                                                                                Susan Knudsen

                                                                                                                     Mayor

 

 

 

                                                                       

Eileen Young

Deputy Village Clerk