20231206 - Village Council Public Work Session Minutes
A REGULAR PUBLIC WORK SESSION OF THE VILLAGE COUNCIL OF THE VILLAGE OF RIDGEWOOD HELD IN THE SYDNEY V. STOLDT, JR. COURT ROOM OF THE RIDGEWOOD VILLAGE HALL, 131 NORTH MAPLE AVENUE, RIDGEWOOD, NEW JERSEY, ON DECEMBER 6, 2023 AT 7:30 P.M.
1. CALL TO ORDER – OPEN PUBLIC MEETINGS ACT – ROLL CALL – FLAG SALUTE
Mayor Vagianos called the meeting to order at 7:35 p.m. and read the Statement of Compliance with the Open Public Meetings Act. At roll call, the following were present: Councilmembers Perron, Reynolds, Weitz, Winograd, and Mayor Vagianos. Also present were Keith Kazmark, Village Manager; Heather Mailander, Village Clerk; and Matthew Rogers, Village Attorney.
Mayor Vagianos led those in attendance in the Pledge of Allegiance to the flag. Mayor Vagianos spoke about an article, which appeared in a newspaper today, regarding an item on this evening’s agenda to appoint a Village Historian. He said that he wanted to clarify some facts before the actual discussion this evening. Mayor Vagianos said that the Village is incredibly grateful to the individuals who have voluntarily served in this position for over two decades. He said that they have “gotten off the bench and into the game.” He said that these individuals are incredibly well qualified in their historical knowledge, which has been of paramount importance to the Village and its residents.
Mayor Vagianos said that, over the years, the historians’ connections to the Village have become attenuated. One historian moved out of Ridgewood over a decade ago, and the other historian (non-resident) was appointed as Village Historian, while also serving as Director of the Historical Room at the Ridgewood Library (currently known as the Bolger Heritage Center) until 2016. Therefore, neither Village Historian has had any connection to the Village, either by residency or employment, for many years. Mayor Vagianos said that the proposed ordinance seeks to appoint a new Village Historian who has connections to the Village. It is proposed that the current Director of the Bolger Heritage Center be appointed as Village Historian for a finite term of five years. Mayor Vagianos stated that these actions have nothing to do with anyone’s position regarding the Schedler property. One of the current Village Historians, who is also Chair of the Historic Preservation Commission (HPC), signed a letter stating that the HPC voted unanimously that it has no objection to the plan for Schedler Park, which was approved by the Village Council.
Mayor Vagianos said that he regretted that this matter was not handled in a better way. The proposed ordinance to appoint a new Village Historian was originally on the November 8, 2023 agenda. When it was discovered that the two appointed Village Historians had not been contacted about this planned action, this matter was removed from the agenda until this had been accomplished. Speaking on behalf of the Village Council, Mayor Vagianos thanked both Village Historians for serving the Village for decades.
2. COMMENTS FROM THE PUBLIC
Frank “The Bee Man” Mortimer, 426 Van Buren Street, said that he was speaking this evening on behalf of the Parks, Recreation and Conservation (PRC) Board, with regard to the “hazardous barn” located at Habernickel Park. The PRC Board fully supports razing the barn, due to increasing safety and health concerns raised by residents. The PRC Board had a meeting this past summer at Habernickel Park, and the members observed the exterior condition of the barn, but not the inside of the barn. Mr. Mortimer said that the area where the barn is located is heavily trafficked, particularly over the summer when there are multiple events held at the HealthBarn. He said that the barn is “falling apart,” and there is a danger that it will fall on someone and injure them. In addition, there is clear infestation in the barn, and there is a concern that vermin will bite someone. For these reasons, the PRC Board would like to see the barn razed.
Tim Graham, 377 Beveridge Road, said that he lives near Habernickel Park and echoes the comments made by Mr. Mortimer. He said that Habernickel Park is an underutilized Village treasure. He said that the barn is an eyesore, is falling down, and poses a health threat to anyone in the vicinity. He added that the barn is a magnet for rodents and other animals. Mr. Graham stated that it is only a matter of time before something terrible happens there, such as kids breaking into the barn and getting hurt. He supported action to raze the barn. He said that the barn “stinks” during the summer with the Port-O-Potties located nearby. Mr. Graham stated that he doubted that the barn has any historical value.
Anne Loving, 342 South Irving Street, thanked the Village Manager for allowing her to bring her dog to the courtroom this evening. She also wished Ms. Mailander a happy birthday. Ms. Loving said that last Friday, while she was walking her leashed dog in front of her home, two large unleashed dogs ran over to her and her dog, and one of them violently attacked her dog. She had to rush her dog to Oradell Animal Hospital, where “Eddie” underwent emergency life-saving surgery. The veterinarian unequivocally stated that it was apparent that the attacking dog clearly meant to kill her dog. Her dog will survive, but cannot be left alone.
Ms. Loving thanked Dawn Cetrulo of the Health Department, Mr. Kazmark, and Carol Tyler of Tyco Animal Control who helped to address the matter of the loose dogs. Ms. Loving’s neighbors filed a police report regarding the incident. A gardener who was working across the street, whom she did not know, bravely broke up the dog fight. Her neighbors contacted the owners of the dogs in Glen Rock and took care of business, while Ms. Loving and her husband were at the animal hospital. She said it was heartwarming how many people came to her aid during this time. Tyco has visited the dog owner’s house in Glen Rock, and steps are being taken to ensure that these dogs can never get loose again. Ms. Loving stated that this was not the first time these dogs have been loose and she learned that these dogs “escape regularly.” Ms. Loving wanted to advise everyone that if a loose dog attacks them or their dog, they must file a police report. If this is not done, there is no record of an incident occurring, and no steps may be taken to ensure that it will not happen again.
Mayor Vagianos stated that he is relieved to know that Ms. Loving’s dog will be okay, and thanked Ms. Loving for alerting everyone about this incident.
Cynthia O’Keefe, 542 West Saddle River Road, expressed the hope that the appointment of a new Village Historian will not change the landscape of Ridgewood, since the two current Village Historians are extremely knowledgeable about the history of the Village. She stated that it should not matter where a Village Historian resides. She said that a letter sent by the two Village Historians, Peggy Norris and Joseph Suplicki, on November 27, 2023, to Katherine Marcopul of the State Historic Preservation Office (SHPO) of the New Jersey Department of Environmental Protection (NJDEP), was not done under the guise of the HPC, and the letter was not intended to be from the Chair of the HPC. Ms. O’Keefe remarked that Joseph Suplicki did not send the letter in an official capacity, but merely as Village Historian. The letter was sent to point out some concerns regarding the development of the Schedler property.
Ms. O’Keefe read the letter aloud: “Dear Ms. Marcopul, Joe and I have been the Historians for Ridgewood for over 20 years. As the Village Council considers retiring us from our positions, we would like to share our thoughts on the Zabriskie-Schedler house and the use of the property. We researched and participated in writing the application for the Certificate of Eligibility for the Zabriskie-Schedler house (J.A.L. Zabriskie-Schedler house) in 2013 and have followed the progress, setbacks and controversy surrounding the house and the property. As an historic building, the house has been saved. This is a credit to many in the community and serving in the Village government. The plan for use of the property around the house is, however, in contention. When the Village purchased the property, it was planned as a mixed-use athletic and recreational facility. Given the historic nature of the house and the property, we feel that the recreational development should be in scale with the property. The compromise for 2018 reached between the athletic organizations and the neighbors on the size and location of the field should be honored. In addition, we would offer the following comments on the various plans proposed over the years. The land can be used for athletics with consideration, within the context of the house. Open land near the house is historically appropriate, as is parking near the house and use of native shrubs and trees. Gus Schedler, the last owner, was interested in trees and planted many specimen trees. He also protected and nurtured the historic maple on the property next to the house, which was recently granted Heritage or Big Tree status by the NJDEP, which was contested by the Village. In recognition of the natural history of the property and its development by the Schedlers, special care should be taken in selecting the trees and shrubs for the property. In consideration of the context of the house, the use of artificial turf is inappropriate. The size of the field should be proportional to the property. The property can support multiple uses, historic athletic recreation, passive recreation, and habitat. The Village needs to find use for the house. It’s unrealistic to expect it to be income-producing property. I’m sure that one or more Ridgewood nonprofits would be glad to have this space for meetings, practice, municipal groups, and/or storage. The latest plan dated 10/27/22, the use of the house was impaired by providing no nearby access for parking, delivery or handicapped access. There is provision for handicapped access, which is diminished by the usefulness by being almost 100 feet from the house. Historically, this would be some kind of vehicle access near the house in the 20th century. It was a driveway and a garage north of the house. We encourage the New Jersey Historic Preservation Office to advocate for a context for the Zabriskie-Schedler house. That includes native trees and shrubs, a moderate-sized athletic field with natural turf or grass, and passive recreation opportunities, with a natural habitat for wildlife. Sincerely yours, Peggy Norris and Joe Suplicki, Historians for the Village of Ridgewood.”
Kristina Milian, 530 West Saddle River Road, stated that she wanted to publicly thank Peggy Norris and Joseph Suplicki, Village Historians, for their 20 years of volunteer service to the Village. She said that their service and commitment are especially commendable, given the fact that they do not actually live in the Village.
Rurik Halaby, 1 Franklin Avenue, thanked the Village Councilmembers for allowing hybrid access to Village Council meetings. He also thanked the Village Councilmembers and Mr. Kazmark for embarking on a project to fix the terrible “potholed” streets in Ridgewood. On another topic, Mr. Halaby said that Ridgewood residents should do all that they can to prevent the proposed billboard on Route 17 from ever coming to fruition. He stated that the proposed billboard is an abomination and a “poke in the eye with a sharp stick” to the residents of Ridgewood.
Suzanne Ruane, 705 Kingsbridge Lane, thanked Mr. Halaby for bringing up the subject of the proposed billboard, and agreed with his comments that the billboard should not be allowed. She expressed the hope that the new members of the Zoning Board of Adjustment will not approve the billboard application, once the terms of the current Zoning Board members have expired.
Ms. Ruane said that West Saddle River Road is a “complete mess” and cannot compare to other roads in Ridgewood, which are better maintained. She said that Ho-Ho-Kus has just repaved their portion of West Saddle River Road, which portion was nowhere as dilapidated as the section of West Saddle River Road, which is located in Ridgewood. Ms. Ruane said that there was no excuse why this section of West Saddle River Road has been neglected for such a long time. West Saddle River Road is a major conduit to Route 17, and residents living in this area are forced to face the “obstacle course” every day.
Regarding leaf collection in her neighborhood, near the Schedler property, Ms. Ruane stated that the leaves have only been collected once since leaf collection began in Ridgewood. This lack of leaf pickup has created driving hazards in the neighborhood. She wondered why leaves are allowed to be placed along the curb on West Saddle River Road, yet leaves along Linwood Avenue, for example, are placed along the parkway strip between the sidewalk and street to allow for better traffic flow. Ms. Ruane expressed the hope that a better job of leaf collection will be done next year.
There were no further public comments.
Addressing Ms. Ruane’s comments regarding the new members reviewing the billboard application on the Zoning Board of Adjustment (ZBA), Matthew Rogers, Village Attorney, stated that members sitting on the ZBA must hear the entire application for the proposed billboard. Therefore, the Village Council is contemplating extending the terms of the current ZBA members, until such time as the hearings for same are concluded. Mr. Kazmark added that new members appointed to the ZBA would not be able to hear the billboard application, because they did not start at the beginning of the application.
Regarding West Saddle River Road, Mr. Kazmark said that he has stated at least four or five times, during various Village Council meetings, that this street has been earmarked with the Engineering Department for resurfacing next year. Delays have occurred, due to the fact that discussions were being held regarding how the resurfacing of the road would be affected by the development of the Schedler property. However, Mr. Kazmark feels strongly about prioritizing the resurfacing of West Saddle River Road and allocating monies for same in the 2024 Capital Budget.
3. VILLAGE MANAGER’S REPORT
Mr. Kazmark expressed the hope that everyone had a joyous Thanksgiving. He thanked the Social Services Association of Ridgewood for their food collection and distribution drive during the holiday. There were abundant donations of food, and Mayor Vagianos joined in the food distribution effort.
During November, Mr. Kazmark, Mayor Vagianos, and Richard Calbi, Director of Ridgewood Water, spent a lot of time reaching out to State and Federal legislative representatives, who represent the constituents of the communities serviced by Ridgewood Water (Ridgewood, Glen Rock, Midland Park and Wyckoff), to solicit as much funding as possible to mitigate PFAS contamination in the water.
Regarding Ms. Loving’s comments this evening about loose dogs, Mr. Kazmark stated that he has discussed this problem with Police Chief Lyons on several occasions. All residents are strongly encouraged to responsibly care for their dogs, by adequately containing them at home and leashing their dogs while walking them.
Mr. Kazmark urged anyone interested in becoming a Police Officer to register for the entrance-level Civil Service examination. The Village is currently in the process of vetting candidates for Police Officer positions, beginning in January 2024. Chief Lyons has asked Mr. Kazmark to relay this information to anyone interested in becoming a Police Officer in the Village. He congratulated the Ridgewood Police Department for receiving a Driver Safety Award, and commended Lieutenant Jay Chuck for being recognized as a “Traffic Hero” for identifying poorly lit intersections in the Village, and proactively coming up with a plan to address those areas.
Mr. Kazmark thanked the Green Team for achieving Bronze Level Certification through Sustainable Jersey. He stated that Deputy Mayor Perron made “front page news” this week in the Ridgewood News. Mr. Kazmark thanked everyone for their efforts in this regard.
Today, Mr. Kazmark spoke with representatives from the New Jersey Department of Transportation (NJDOT), regarding the Park and Ride located on Route 17. Both sides of the Park and Ride were made accessible to commuters, right before Thanksgiving. He stated that he received the planting plan today from the NJDOT, regarding the buffer between the Park and Ride and adjacent neighbors’ properties. It still must be determined when the plantings will take place, depending upon the weather. Mr. Kazmark indicated that he has also discussed with the NJDOT the possible use of available funding to improve the Ridgewood Bus Station and the pedestrian bridge going over Route 17, near the Park and Ride.
Regarding staff training, Mr. Kazmark thanked Ms. Mailander and the staff in the Village Clerk’s Office for organizing Joint Insurance Fund (JIF) training this past Monday. He also thanked Beth Spinato, Administrative Clerk in the Village Manager’s Office, for coordinating Civil Service training with Village staff two weeks ago.
Mr. Kazmark said that he is looking forward to the launching of the rebranded Village website on January 1, 2024, with the new logo. He thanked Councilmember Winograd and the Communications Committee for all of their efforts in this regard.
Late this afternoon, Mr. Kazmark received correspondence from Richard Grubb & Associates, the firm that conducted the original archaeological study on the Schedler property. The final report should be received by Friday (December 8, 2023). The letter received today recommended a Phase 2 archaeological study. Mr. Kazmark stated that there were no Revolutionary War artifacts found during the initial archaeological study. However, a Phase 2 study has been recommended, since there were items discovered that may have been associated with the historic Zabriskie-Schedler house. This study would entail coordination with the State Historic Preservation Office (SHPO), and the total cost will be $53,778.00. This funding will be available through a Capital Bond that has already been earmarked for this purpose. He will be making a request this evening to authorize Ms. Mailander to place a resolution on next week’s agenda to move forward with the Phase 2 archaeological study. Mr. Kazmark emphasized that time is of the essence to complete this study, since the ground will soon freeze on the property, as winter approaches, and the study will have to be delayed until spring.
Deputy Mayor Perron said that she fully supported the Phase 2 archaeological study, stating that she felt it was money well spent. Residents have asked that such a study be performed, and this study is required by SHPO. She said that she was in favor of putting an appropriate resolution concerning same on next week’s Village Council meeting agenda. Councilmember Reynolds said that she was also in favor of same. Mr. Kazmark said that this item will be placed on next week’s agenda for formal action.
Mr. Kazmark thanked the Ridgewood Chamber of Commerce, the Ridgewood Police Department, and all Village personnel who assisted in organizing and providing security during “Downtown for the Holidays” on December 1, 2023. Despite the rainy weather, Mr. Kazmark stated that this event was well attended. Mr. Kazmark also thanked Downes Tree Service for voluntarily providing the equipment, transportation and workers to cut down the Christmas tree and erecting it in the Central Business District (CBD). He also thanked the Police Department for assembling drone footage of the tree being cut down, transported and installed.
The Menorah Lighting will take place on Thursday, December 7, 2023 in Memorial Park at Van Neste Square, from 5:30 p.m. to 7:30 p.m. Everyone is encouraged to attend this celebratory event. Free parking on Thursday evenings during the Christmas holiday continues in the CBD, from 4:00 p.m. to 8:00 p.m.
Santa Claus will be at Santa’s House in Memorial Park at Van Neste Square on December 2, 2023 from 11:00 a.m. to 2:00 p.m., and on December 9, 16 and 23, 2023 from 2:00 p.m. to 4:00 p.m.
Mr. Kazmark thanked Ridgewood Firefighters Mutual Benevolent Association (FMBA) Local 47 for organizing Santa’s ride on the firetrucks on Friday, December 22, 2023. The firetrucks will stop at each of the elementary schools in Ridgewood, so that Santa can be seen by all.
Village offices will be closed in observance of the Christmas holiday on December 22 and 25, 2023. There will be recycling and garbage pickup on Friday, December 22nd, and the Recycling Center will be open from 8:00 a.m. to 3:00 p.m. on that day.
The next Village Council meeting will be held on Wednesday, December 13, 2023 at 7:30 p.m. The first Village Council Work Session in 2024 will be held on January 10, 2024 at 7:30 p.m.
4. VILLAGE COUNCIL REPORTS
Councilmember Weitz stated that Rabbi David Fine and Imam Mahmoud Hanza appeared today on MSNBC News and discussed the solidarity event held a few weeks ago in the Village. He felt proud that Ridgewood was setting an example for the rest of the nation, regarding civil discourse and living with diversity.
Before the tree lighting which was held on December 1, 2023, Councilmember Weitz said that he and Mayor Vagianos had the privilege of handing out the Ridgewood Art Council’s awards for storefront design. He is Council Liaison to the Ridgewood Art Council, and he spent a great deal of time visiting Village businesses to inform them about the contest. Councilmember Weitz stated that this year’s winners of the Holiday Window Display Contest are Felina Restaurant, Nueva Criatura Beauty Salon, and Cenia.
Councilmember Weitz thanked all Village employees who helped to make “Downtown for the Holidays” a success this year. Despite the inclement weather, there were many people in attendance.
Councilmember Weitz thanked Mr. Kazmark for his assistance regarding the improvements at the Park and Ride, stating that all commuters are grateful for his efforts. The buffer zone still needs to be developed between the Park and Ride and adjoining residential properties.
Councilmember Weitz encouraged everyone to attend the Menorah Lighting in Memorial Park at Van Neste Square on December 7, 2023 at 5:30 p.m. He said that it is especially important, during the current troubled times in the world, to show how the Village embraces diversity. He wished a Happy Hannukah to everyone who celebrates this holiday.
Councilmember Winograd said that she was honored to attend the Elder Thanksgiving Dinner held at the Old Paramus Reformed Church on November 12, 2023. The dinner was hosted by the Parks and Recreation Department and HealthBarn. The Kapur family in Glen Rock generously donated the food for this event. This event has been held for several years. Councilmember Winograd thanked everyone involved in organizing this event.
Councilmember Winograd announced that the Pride Day Committee is welcoming two new members next week. The next Pride Day event will be held in the Village on June 1, 2024, which will not conflict with the Ridgewood High School prom.
Councilmember Winograd also attended a meeting of the Access Committee, which hosted Anika Davis, Director of the Bergen County Division of Disability Services. There are many special needs individuals residing in Ridgewood, and Councilmember Winograd stated that it is important to apprise them of the services available to them. Employment opportunities for these individuals is an ongoing discussion.
Another “Sensory-Friendly Dinner” will be held on Monday, December 11, 2023 at Parisa East, located on the corner of East Ridgewood Avenue and Broad Street, from 4:00 p.m. to 6:00 p.m. Councilmember Winograd thanked members of the Police and Fire Departments for attending these sensory-free dinners, which is especially meaningful to the special needs population. Stimulating sounds and lights will be decreased during these dinners. Councilmember Winograd said that she especially wanted to thank Richard Tarleton, Director of the Signal Department, and his staff, who devised a way in which the Christmas tree could be lit by members of the special needs community, without a lot of sound and commotion. She thanked everyone associated with organizing these sensory-free events, particularly the Village Councilmembers, the Ridgewood restaurant community, and Jamie Davis of the Access Committee.
Last week, Councilmember Winograd also attended a meeting of the Parks, Recreation and Conservation (PRC) Board. They are ensuring that all of their flyers are compliant with the Americans with Disabilities Act (ADA). She thanked Katie Frey, as well as Nancy Bigos, Director of the Parks and Recreation Department. Councilmember Winograd also mentioned that the Parks and Recreation Department also ran the “S’mores Fest” in Memorial Park at Van Neste Square during “Downtown for the Holidays.”
Councilmember Winograd stated that she, Mayor Vagianos and Mr. Kazmark attended another meeting concerning flood mitigation with representatives from the NJDEP and Ridgewood Board of Education (BOE). They are discussing various ways to mitigate flooding in the Village, particularly on property owned by the BOE. A subcommittee “funding team” has been assembled to raise funds for prospective studies.
Councilmember Winograd said that, in November, she went to Atlantic City for training seminars regarding Best Practices. She thanked Ms. Mailander for arranging for Village personnel to attend these training seminars.
Councilmember Reynolds stated that the next Citizens Safety Advisory Committee (CSAC) meeting, which is usually held the third Thursday of each month, will be held on Monday, December 11, 2023 at 7:30 p.m. in the Garden Room of Village Hall. These meetings are open to the public. If unable to attend a meeting in person, individuals with any safety concerns may email Councilmember Reynolds, and she will see that the item is placed on the agenda for discussion.
Referring to Mr. Kazmark’s earlier comments about the Village’s search for Police Officer candidates, Deputy Mayor Perron stated that Ridgewood residents and veterans are given preference if they take the Civil Service exam. Regarding Santa’s tour around the Village on December 22, 2023, Deputy Mayor Perron stated that this starts at 4:00 p.m. at the Glen School and the firetruck will visit each elementary school in the Village that day.
Deputy Mayor Perron thanked the Chamber of Commerce, the Ridgewood Guild, and all Village personnel who helped during “Downtown for the Holidays.”
The Ridgewood Library will undergo renovations beginning on December 11, 2023, but will remain open during the renovations. They are moving the location of the Circulation Desk. The Children’s Room will be closed for three days between December 18 and December 21, but the librarians can retrieve books for patrons. There are future plans to renovate the mezzanine and auditorium.
Deputy Mayor Perron congratulated the Green Team for obtaining Bronze Certification through Sustainable Jersey. In addition, the Green Team just learned that the Columbia University School of International and Public Affairs has agreed that their graduate students will work with the Green Team to “work up” the Village’s energy footprint and arrive at Best Practices for the Village.
Green Ridgewood Committee members had a tour of the leaf composting facility on Lakeview Drive. Deputy Mayor Perron remarked that this was a very interesting tour. In addition, Green Ridgewood presented a battery-powered leaf blower to the Ridgewood Public Library, to be added to their “Library of Things.” These “things” can be borrowed by residents for their various projects.
Deputy Mayor Perron stated that officials from the four towns serviced by Ridgewood Water (Ridgewood, Glen Rock, Midland Park and Wyckoff) met with new engineers who have been hired to help with replacing the lead service lines, as required by statute. These officials will be coordinating their efforts with Public Service Electric & Gas (PSE&G) to perform mark-outs and obtain required permits.
Deputy Mayor Perron stated that she left an article on the table in the courtroom from the New York Times magazine section, entitled “Municipal Meetings.” She spoke about the important business that is conducted during Village Council meetings. The author of the article indelicately wrote, “this is where a community spills its guts.” She encouraged anyone interested to read the article.
Mayor Vagianos wished Ms. Mailander a happy birthday and stated how grateful he is for her “limitless experience and institutional knowledge.” Mayor Vagianos stated that during the Social Services Food Drive, there were 20 people, including himself, distributing food to residents in the cold weather. He said that the Interfaith Service at the Old Paramus Reformed Church, held a few weeks ago, was a very special event, with leaders from various religious denominations in attendance. The Elder Thanksgiving Dinner at the church was another example of how wonderful the Village really is, with about 150 people enjoying a wonderful meal. In addition, Mayor Vagianos attended two Diwali festivals. Diwali is one of the holiest days on the Hindu calendar. It is the celebration of light over darkness, good over evil, and knowledge over ignorance. The Christmas tree lighting was wonderful. He stated that even though the weather outside was frightful, the crowd was so delightful. Mayor Vagianos thanked everyone who assisted with organizing these events, especially Downes Tree Service that donated time, equipment and workers to cut down, transport and install the Christmas tree, which they do year after year, free of charge.
Mayor Vagianos said that he will be present at the Menorah Lighting on Thursday, December 7, 2023 at 5:30 p.m., in Memorial Park at Van Neste Square.
A PFAS review meeting was held at Ridgewood Water headquarters. All residents are urged to use less water this coming summer, so that water will not have to be taken from untreated wells. He said that less water was used this past summer, and he was very pleased with the cooperation shown by the other towns serviced by Ridgewood Water. The PFAS mitigation project should be completed by 2026.
The Jewish-Muslim Solidarity Vigil, held in Memorial Park at Van Neste Square, was discussed on MSNBC recently, between Iman Mahmoud Hamza and Rabbi David Fine. This interview can be accessed online at msnbc.com.
Mayor Vagianos remarked once again what an incredible community Ridgewood is, citing the sensory-free dinners that are organized by the Access Committee.
Mayor Vagianos concluded by stating that this past weekend was a very important one for his family, because he and his wife celebrated their 40th wedding anniversary. He described his wife Jeannie as a “saint” and stated that his 40 years of marriage to her has been the “greatest ride ever.”
5. DISCUSSION
A. BUDGET
1. AUTHORIZE SUBMISSION OF APPLICATION FOR AMERICAN RESCUE PLAN FIREFIGHTER GRANT – PROTECTIVE AND SANITIZING EQUIPMENT – RIDGEWOOD FIRE DEPARTMENT
Fire Chief John Judge said that the American Rescue Plan Firefighter Grant is the same grant that the Fire Department applied for two years ago. They received $32,000.00 in grant monies from the State last year. These monies will be used to purchase protective and sanitizing equipment for the firefighters, and will offset the Fire Department’s capital requests in 2024. This year, the Fire Department will request allocation of monies for a Solo Rescue Decontamination Washer, and Chief Judge said that these grant monies will help to offset the cost of same. This heavy-duty washing machine cleans and decontaminates gloves, boots, helmets, SCBAs, breathing apparatus (mask and cylinders) of combustion gases, soot particles and other toxins. This will help firefighters from developing cancer from these toxins.
B. 1. AUTHORIZE EXECUTION OF SETTLEMENT RESPONSE – RIDGEWOOD WATER LITIGATION VS. 3M AND DUPONT
Mr. Kazmark explained that this matter pertains to a proposed settlement of the Ridgewood Water litigation against 3M and DuPont, and was discussed previously in Closed Session.
6. SPECIAL PUBLIC MEETING
There was a motion by Deputy Mayor Perron to suspend the Work Session and convene a Special Public Meeting, seconded by Councilmember Reynolds.
Roll Call Vote
AYES: Councilmembers Perron, Reynolds, Weitz, Winograd; and Mayor Vagianos
NAYS: None
ABSENT: None
ABSTAIN: None
At the end of the Special Public Meeting, there was a motion by Councilmember Winograd, seconded by Councilmember Reynolds, to adjourn the Special Public Meeting and reconvene the Work Session.
7. PRESENTATION
1. HABERNICKEL BARN
Mr. Kazmark indicated that in attendance at the meeting to speak about this matter were Christopher Rutishauser, Village Engineer; Fire Chief John Judge; Police Chief Forest Lyons; Nancy Bigos, Director of the Parks and Recreation Department; and Marianny Fermin-Cornelio from the Ridgewood Health Department. Mr. Kazmark explained that since he took over as Village Manager in July, it has become apparent that there are serious structural, safety and health issues regarding the deteriorating barn at Habernickel Park. Multiple meetings have taken place to discuss viable options for the barn, as well as any possible future usage of the barn.
Mr. Rutishauser said that the first photograph shown on the screen is the west side of the barn. He noted that all of the windows, except one, are boarded up, since most of them have been broken by “local vandals.” He said that the barn has been vandalized frequently. In the upstairs attic area, there is residue of the last “party” that took place there (empty liquor containers). There are both fire and intrusion alarms on the barn, which do not work all of the time. The next picture on the screen showed the southeast corner of the barn, showing some delamination of the soffit materials and decay on the edge of the roof. Mr. Rutishauser explained that the center-point piece shown in the picture is part of the lightning detection system.
Mr. Rutishauser described the next picture shown on the screen, showing the east wall line of the barn and evidence of deterioration, with soffits and gutters which have fallen off. The next picture depicted the entrance door to the barn/stable, which has been boarded up, due to the windows being broken and illegal entry by vandals. The next picture showed the southern half of the barn, with deterioration. A bait box was viewed in the picture, used to control rodent infestation. Subsequent pictures showed broken and boarded-up windows, an electrical switch gearbox, and remnants of a “party” which was held in the upstairs area of the barn.
Chief Lyons explained that over the past ten years, between 11/1/2013 and 11/1/2023, the Ridgewood Police Department has responded to or initiated 1,728 calls for service at Habernickel Park. This includes 82 calls of suspicious acts, persons or vehicles; 15 calls for juvenile delinquency; 19 calls for fireworks, noise or other ordinance violations; 9 calls for criminal mischief; 73 calls for burglar/panic alarms; 85 calls for non-criminal/non-suspicious calls for service; and 1,445 business checks, directed patrols and traffic enforcement. Chief Lyons explained that the barn is isolated away from the street, and illegal behavior cannot always be viewed by neighbors. He said that there was quite a substantial drug arrest in this location a few years ago.
Ms. Fermin-Cornelio of the Health Department explained that an inspection was conducted of the barn, and at least four areas were discovered showing evidence of mice and rat infestation (droppings), numerous areas of the barn that are deteriorated, and multiple points of entry for rodents and other vermin. She said that there is a large accumulation of water throughout the barn, a perfect climate for breeding mosquitos and development of mold. Mr. Kazmark confirmed that he witnessed these conditions when he personally inspected the barn.
Councilmember Weitz asked if the tenant at Habernickel Park has any issue with the razing of the barn. Mr. Kazmark said that they do not, and they do not have access to the barn through their lease agreement.
Fire Chief Judge stated that fire inspections of every building in the Village are done during the month of December every year. An inspection was performed of the Habernickel Park Barn and numerous violations were found, including damage to soffits and siding, open electrical boxes, broken light fixtures, and an unsecured gas line.
Nancy Bigos said that the Parks and Recreation Department has been monitoring the barn since it was purchased by the Village, in April 2004. The 10-acre Habernickel property was financed through the Village of Ridgewood Open Space Tax, Bergen County Open Space grant monies, Green Acres grant monies, a New Jersey Department of Environmental Protection infrastructure loan, and Village funds. Renovations to the barn were desired over the past 20 years, but no funds have been available for same. Over the years, Ms. Bigos has received many complaints from residents regarding rodents, vandalism, and location of the portable toilet. The lack of shelter from inclement weather for park users and sports groups is a concern for Ms. Bigos. Stacey Antine of HealthBarn, the tenant at the Gate House on the Habernickel Park property, has been kind enough to open the garage doors to provide shelter for park users and young athletes.
Ms. Bigos said that, most recently, residents have come before the Parks, Recreation and Conservation (PRC) Board to speak about their concerns regarding the barn, which is neglected, rundown, and presents opportunities for vandalism. This information has been shared with the Village Manager. Despite her sentimental attachment to the barn, Ms. Bigos stated that the time has come where the barn has reached its “tipping point.”
Mr. Kazmark pointed out that the packet regarding the barn, distributed to the Village Councilmembers, summarizes the findings from the Fire, Police and Health Departments, and contains emails from concerned residents. He said that although the inside of the barn is quite charming, the only use he could envision for the barn would be to stable horses there again. He asked Ms. Bigos to speak about the salvageable contents within the barn and the potential to create a revenue stream through the sale of some of the contents of the barn.
Ms. Bigos said that she has researched costs for demolition of the barn and how the contents of the barn could be reused or sold. She stated that there certainly is value regarding the barn wood and stable doors.
Councilmember Weitz asked if there were any plans to erect another structure in its place, if the barn were to be razed. Mr. Kazmark said that the first step for the Village Council to take would be to consider the quote for demolition of the barn for $42,000.00, by Adamo Brothers Construction, which is also contained in the packet. He said that the Village has funding available for the demolition work. When budget discussions begin in the early months of 2024, the topic of what to place on the footprint of the barn will be discussed (such as amenities). When asked by Councilmember Weitz where the money will come from, Mr. Kazmark replied that there are currently funds available from an open bond for the original Habernickel Park project. Councilmember Weitz asked if there was any good reason why the barn should not be razed, and Mr. Kazmark said that there was no good reason why it should not be, other than for nostalgic reasons.
Mr. Kazmark mentioned that he had a meeting this week with Maude Snyder, a representative from Green Acres, to discuss the Habernickel Park Barn. He said that Green Acres has no objection to razing the barn, but will require advance notice, if such an action is taken by the Village. In addition, Ms. Snyder indicated that Green Acres would like to be involved in any discussions about what would replace the barn (such as park improvements or amenities) to ensure that any replacement structure would meet their requirements.
Councilmember Reynolds noted that the demolition estimate of $42,000.00 includes the permit fee, demolishing the structure, police security, removal of contaminated soil or debris, and testing for contamination. She asked what would happen to any revenue-worthy items inside the barn. Ms. Bigos replied that she is confident that she can negotiate the sale of any saleable items with the contractor, since it was the contractor himself, who brought up the subject of selling some items in the barn. He indicated that he had contacts who would be interested in purchasing such items. Councilmember Reynolds asked if the $42,000.00 estimate included any offset for the saleable items, in which case the contractor would take everything. Mr. Kazmark replied that any revenue gleaned from the sale of any valuable barn wood or stable doors is separate and apart from the demolition costs. Councilmember Reynolds stated that it appeared the Village would have to trust the contractor to do the right thing and reimburse the Village for any sale proceeds. Ms. Bigos felt that the contractor will probably just put her in touch with any interested buyers, and the Village would handle the sale of these items on its own. She added that Adamo Brothers Construction was recommended by Mr. Calbi, of Ridgewood Water.
Mr. Kazmark asked Mr. Rutishauser if he would recommend that any party wishing to purchase any of the items in the barn first strip those items from the barn and then let the contractor proceed with the demolition. Mr. Rutishauser said that this could be one of the directions in which the Village could proceed. He said that the first thing he needs to do is remove any equipment and Village-owned property from the barn, once the Village Councilmembers decide what they want to do with the barn. After that has been accomplished, an inventory can be taken of anything that might be saleable. This inventory can be reviewed with the contractor to determine appropriate timeframes for selling the items and starting demolition. Mr. Rutishauser acknowledged that there are some salvageable items in the barn, and stated that the challenge is trying to find the appropriate buyer for the items.
Councilmember Reynolds asked if there was any danger of the barn collapsing, especially if someone started stripping the wood from the barn. Mr. Rutishauser said that he would obtain a Certificate of Insurance from the person, which would indemnify the Village from any liability in the event the person got hurt. Mayor Vagianos added that the contractor would not demolish the barn in a willy-nilly fashion, but would perform the demolition in an orderly fashion. Mr. Rutishauser added that when a project is bid out, he relies upon the means and methods of the various contractors to ensure that the job is done safely.
Councilmember Winograd said that she personally toured the barn, and there are many residents who have legitimate safety concerns about its deteriorated condition. She said that some money could be generated from the sale of the stable doors, but the inside of the barn is in terrible shape. She said that she was in favor of razing the barn.
Councilmember Weitz asked if this matter would be placed on next week’s Village Council agenda, and Mr. Kazmark replied that the appropriate resolution authorizing the demolition expenditure would be placed on the agenda. Mr. Kazmark said that he was greatly concerned about the liability that could be incurred with this unsafe structure. Mayor Vagianos mentioned that the tenant on the property (HealthBarn) has children attending events there. The barn has structurally failed and has vermin inside, which could bite the children. There was a consensus to put the appropriate resolution on next week’s agenda to allocate funds to raze the barn.
8. DISCUSSION
A. RIDGEWOOD WATER
1. AWARD CONTRACT – VARIOUS INFRASTRUCTURE IMPROVEMENTS – INSTALLATION AND REPLACEMENT OF WATER MAINS, FIRE HYDRANTS, VALVES, SERVICE CONNECTIONS, AND APPURTENANCES
Michael Cohrs, Business Manager for Ridgewood Water, and Richard Calbi, Director of Ridgewood Water, were both in attendance at this evening’s meeting to discuss items related to Ridgewood Water. Mr. Calbi indicated that the first item pertains to the awarding of a contract for various infrastructure improvements, particularly distribution piping, installation and replacement of water mains, fire hydrants, valves, service connections and appurtenances. Eight bids were received on November 16, 2023. These bids were publicly read. The project engineer, Suburban Consulting Engineers, reviewed all bids received and recommended that the contract be awarded to the low bidder, Shauger Property Services, Inc., of East Orange, New Jersey, in an amount not to exceed $4,529,980.00. Ridgewood Water concurs with this recommendation. Funding is contained in the Ridgewood Water Capital Budget. This project consists of replacing approximately 7,440 linear feet of ductile iron water mains of various sizes, along with related valves, fire hydrants and service connections, together with 1,725 linear feet of raw water main and appurtenances along a portion of the water main replacement.
2. AWARD CONTRACT – INFRARED ASPHALT SURFACE REPAIR
Mr. Calbi explained that this item pertains to the awarding of a contract for infrared asphalt surface repair, asphalt trench patching, and miscellaneous curb and sidewalk repairs at various locations. The intent of this contract is to have available a means to restore Village streets to a “new condition” after an excavation has been made in them. The contract will also be used to repair excavations done under Village street opening permits, where the contractor failed to satisfactorily restore the street. Mr. Calbi indicated that this project is bid out annually by the Village Engineering Department. A previous award of $125,000.00 was made for 2023 to J. Fletcher Creamer by Village Council Resolution #23-161. It is recommended that the next half of this contract be awarded to J. Fletcher Creamer for the period of January 1, 2024 to June 30, 2024, in an amount not to exceed $125,000.00. Funding is contained in the Ridgewood Water Operating Budget.
Addressing Mr. Rutishauser, Deputy Mayor Perron noted that this contract will be used to repair excavations when a contractor fails to satisfactorily restore a street. She asked how often this happens and, when it does occur, she asked whether or not the third-party contractor can be held responsible for the costs of these repairs, rather than the taxpayers. Mr. Rutishauser said that this does not occur very often, because road opening permits are required for excavations in the public right-of-way. Insurance information from the contractor is obtained at the time of the permit application, as well as a bond. For smaller jobs, the bond could be as small as $1,000.00. Most contractors will give cash rather than giving a paper bond. The bond is rescinded, or the cash refunded to the contractor, if the trench restoration is acceptable. If the restoration is not done satisfactorily, the bond or cash is seized and the funds are used to pay for the infrared contractor to make the necessary repairs.
3. AWARD CONTRACT – HVAC MAINTENANCE AND REPAIR –
VARIOUS LOCATIONS
Mr. Calbi indicated that this item pertains to the awarding of a contract for HVAC maintenance and repair at various locations. On November 9, 2023, Ridgewood Water received bids for this work for the years 2024 and 2025. These services are necessary to maintain and extend the life and operability of the HVAC systems at Village Hall and various Ridgewood Water facilities, including well and treatment facilities at Sicomac, Lakeview, Vance, Aqueduct, Eastside, Southside, and Fairview, and the new Ridgewood Water headquarters. One bid was received in a timely manner and one was not. It is recommended that this two-year contract be awarded to Unitemp Mechanical Degrees, LLC, of Somerset, New Jersey, in an amount not to exceed $55,000.00. This amount consists of $31,800.00 for annual preventive maintenance. The balance of $23,200.00 is being included as an allowance for repairs and replacements, utilizing the hourly rates bid and fixed markups of 15% for items under $5,000.00 and 10% for items over $5,000.00. Funding is contained in the Ridgewood Water Operating Budget and the Village Operating Budget.
4. AWARD CONTRACT – SERVICING AND REPAIR OF
ELECTRIC SOURCE
Mr. Calbi explained that this item pertains to the awarding of a contract extension for the servicing and repair of electric source for Ridgewood Water. The current contract with Vanore Electric, Inc., which was awarded on November 10, 2021, will expire on December 31, 2023. For the past two years, Vanore Electric has performed successfully, completed all of the service work requested by Ridgewood Water, and is eligible for a one-year extension to the contract. It is recommended that this contract extension be approved for Vanore Electric, of Hackensack, New Jersey, in an amount not to exceed $250,000.00. Funding is contained in the Ridgewood Water Operating Budget.
5. AWARD CONTRACT – SERVICING AND REPAIR OF POTABLE
WATER PUMPING FACILITIES
Mr. Calbi indicated that this item pertains to the awarding of a contract extension for the servicing and repair of potable water pumping facilities for Ridgewood Water. The current contract with William Stothoff Company, Inc., of Flemington, New Jersey, was awarded on November 10, 2021 and this will expire on December 31, 2023. For the past two years, William Stothoff has performed successfully, completed all of the service work requested by Ridgewood Water, and is eligible for a one-year extension to the contract. It is recommended that this contract extension be approved for William Stothoff Company, Inc., in an amount not to exceed $500,000.00. Funding is contained in the Ridgewood Water Operating Budget.
6. AWARD CONTRACT – LANDSCAPING SERVICES
Mr. Calbi explained that this item deals with the awarding of a contract for landscaping services for 2024 and 2025 for Ridgewood Water. Five bids were received on November 9, 2023. The current contract with LTI Inc. expires December 31, 2023 at an annual cost of $113,250.00. The new contract adds gutter cleaning and reflects increased fuel prices. The services provided will include spring cleanup, edging, trimming, debris cleanup, mowing, fall cleanup, and gutter cleaning at facility locations, including well houses, pump houses, tank sites, and offices. It is recommended that this contract be awarded to the low bidder, LTI Inc., of Montville, New Jersey, in an amount not to exceed $149,950.00 per year. The annual bid price includes a $20,000.00 allowance for miscellaneous services, such as landscape plantings. Funding is contained in the Ridgewood Water Operating Budget.
7. AWARD CONTRACT – FURNISHING AND DELIVERING
SODIUM HYPOCHLORITE SOLUTION
Mr. Calbi indicated that this item pertains to the awarding of a contract for the furnishing and delivery of sodium hypochlorite solution for 2024 and 2025. The addition of sodium hypochlorite into the water system is necessary to meet regulatory requirements and ensure safe drinking water for the public. Sodium hypochlorite is effective at killing any waterborne bacteria. The current contract with PVS expires on December 31, 2023, with a unit price of $1.68 per gallon. PVS has performed services for the Village successfully in the past. Ridgewood Water received two bids on November 8, 2023. It is recommended that this contract be awarded to the lowest responsible bidder, PVS Minibulk, Inc., of Detroit, Michigan, in an amount not to exceed $124,000.00 per year. The unit price is $2.48 per gallon, to be renewed on an annual basis. The unit price increase is due to variability in the chemical market and increased delivery costs. Ridgewood Water anticipates using approximately 50,000 gallons of this chemical per year. Funding is contained in the Ridgewood Water Operating Budget.
8. AWARD CONTRACT – LINE STOP AND VALVE INSERTION
SERVICES
Mr. Calbi explained that this item pertains to the awarding of a contract for line stop and valve insertion services for Ridgewood Water for the years 2024 and 2025. Two bids were received on November 8, 2023. The low bid was from ConQuest, which has not previously performed these services for Ridgewood Water. The second bid was from Carner Bros., which performed these services in a very professional manner for the past several years. Line stop and valve insertions are very specialized operations. A line stop or valve insertion becomes necessary when pipe or valve repairs require an extremely long shutdown, with substantial impact to customers that would otherwise lose service during the shutdown. After fully reviewing both bids and following up with references, it was determined that ConQuest did not have the required experience installing the T.E.A.M.-type insertion valves. In addition, a bad reference was received for ConQuest, so their bid was rejected. Therefore, it is recommended that this contract be awarded to Carner Bros., of Roseland, New Jersey, in an amount not to exceed $200,000.00 per year. Funding is contained in the Ridgewood Water Operating Budget.
9. AWARD CONTRACT – PIPE AND APPURTENANCES
Mr. Calbi stated that this item pertains to the awarding of a one-year contract for pipe and appurtenances for Ridgewood Water for the year 2024. Two bids were received on November 8, 2023. These pipe and appurtenance materials are necessary to facilitate repairs and replacements to the water distribution system. This bid is being awarded in sections. It is recommended that this contract be awarded, in an amount not to exceed $415,000.00, as follows: Capital Supply Construction Products, LLC, of Wayne, New Jersey, shall be awarded Sections A, B, C, D, E (items 3, 4, 4A, 4C, 4D and 14-33), F and G; Ferguson Waterworks of Howell, New Jersey, shall be award Section E (items 1-2, 4B, 5-13, 34-35), and H. Funding is contained in the Ridgewood Water Operating Budget.
10. AUTHORIZE CHANGE ORDER – PROFESSIONAL ENGINEERING SERVICES FOR 2023 – VARIOUS
TRANSMISSION AND DISTRIBUTION IMPROVEMENTS
Mr. Calbi explained that this item pertains to the authorization of a Change Order for professional engineering services for 2023, for various transmission and distribution improvements for Ridgewood Water. On March 8, 2023, Ridgewood Water awarded a contract for this project to Suburban Consulting Engineers of Flanders, New Jersey, in an amount not to exceed $88,170.00. At this time, an additional amount of $8,942.00 is required to complete work beyond the original professional engineering services contract scope. These additional monies are required, due to modifications in design from the original contract scope, which include the addition of a proposed sanitary sewer main, addition of fiberoptic conduits, and a change in the size of the raw water main. Change Order #1 increases the contract total to $97,112.00. Funding is contained in the Water Utility Capital Budget.
11. ACCEPT NAME CHANGE OF VENDOR FOR WATERSMART
CUSTOMER PORTAL SOFTWARE PACKAGE
Mr. Cohrs explained that this item pertains to the acceptance of a name change for the vendor for the Watersmart Customer Portal Software Package, from Vertexone to Watersmart. Under Resolution #23-289, the annual Watersmart Customer Portal Software Package for the years 2023, 2024 and 2025 was renewed by the Village on September 13, 2023 to Vertexone. Ridgewood Water has been informed that Vertexone is the parent company of Watersmart Software, Inc., and will be providing the software under the name of Watersmart.
B. BUDGET
1. THIRD QUARTER FINANCIAL UPDATE
Robert Rooney, Chief Financial Officer, said that he has provided financial statements through September 30, 2023 to the Village Councilmembers for the Current Fund, Water Utility Fund, and Parking Utility Fund. As of September 30, 2023, local revenues are at 99% of what was anticipated for the year. He said that the percentage through November was approximately 107%. Total State aid without offsetting appropriations was at 32%. This State aid is predicated on the Village attaining statutory Best Practices. Once the Village is within the Best Practices guidelines established by the State, then 100% of the State aid will be received. He said that the percentage through November was approximately 92%, and the balance will be paid by the end of the year.
State and Federal grant programs were realized at 100%. For Total Special Items, such as rent of cellular tower, sale of municipal assets and FEMA hurricane repayments, the percentage is 85% of what was anticipated; through November, the percentage is at 90%. Total General Revenues through September 30 were at 77%, and through November, they are at 93% of what was anticipated.
Regarding Appropriations in the Current Fund, Mr. Rooney pointed out some comments that he made, by some line items. Some concerns that were discussed will be covered with transfer resolutions, which he stated was typical for this time of year. There are some unanticipated expenses, due to contractual commitments, such as pricing on chemicals and repairs.
Regarding the Water Utility Fund Revenues, Mr. Rooney explained that total revenues as of September 30, 2023 are at 77% of what was anticipated; through November, they are at about 85% to 90%. He said that some billings went out in October and November, so he is confident that anticipated revenues will be reached. Regarding Appropriations, as of September 30, they were at 74%. There is one transfer needed for $100,000.00 (on agenda this evening), but he does not foresee any unanticipated fluctuations.
Regarding the Parking Utility Fund Revenues, Mr. Rooney stated that total revenues as of September 30, 2023 are at 81% of what was anticipated; through November, the figure is closer to 91%. As of September 30, Total Parking Utility Appropriations are at 72% of what was anticipated.
Councilmember Winograd asked if parking volume is almost back to normal, after the decline during the Covid pandemic. Mr. Rooney said that it was not yet back to where it was, but parking volume is moving in the right direction. He mentioned that parking is heavier on Tuesday, Wednesday and Thursday, and lighter on Monday and Friday, but the volume is gradually climbing (approximately 65%).
2. APPROVE 2023 BUDGET TRANSFERS
Mr. Rooney explained that there are some 2023 Budget Transfers, which he is asking to be approved. These transfers are for deficiencies for expenditures, which must be made so that the Village can meets its financial obligations for the current year.
3. APPROVE 2024 CASH MANAGEMENT PLAN
Mr. Rooney presented the Cash Management Plan for 2023. This plan is utilized as a guide for depositing and investing Village funds, and must be approved annually by the Village Council, per statute. He said that no plan changes are proposed for 2024. Mr. Rooney said that interest on investments has skyrocketed this year, based upon what the Village was allowed to anticipate. This interest will go into surplus, which will aid in developing the 2024 Budget. He will monitor interest rates for 2024, in case interest rates decline.
4. AWARD CONTRACT – PREPARATION OF 2024 VILLAGE
COUNCIL MEETING MINUTES
Mr. Kazmark said that this item pertains to an award of contract for preparation of the 2024 Village Council meeting minutes. Ms. Mailander added that two proposals were received: one for $8.00 per page from Prestige EVAs, LLC, and the other for $9.00 per page from Alvarez Typing. She mentioned that Alvarez Typing has done the minutes for the last two years, as well as in 2009 and 2010. Both proposals were similar. Based upon price and the level of detail, as well as identification of individual speakers, Ms. Mailander recommended that the contract be awarded to Prestige EVAs, LLC.
5. AWARD EXTRAORDINARY UNSPECIFIABLE SERVICES
CONTRACT – IMPROVEMENTS AND UPGRADES TO PUBLIC
SAFETY COMMUNICATION BANDWIDTH – VARIOUS
LOCATIONS
Mr. Kazmark explained that this item pertains to the awarding of an Extraordinary Unspecifiable Services Contract for improvements and upgrades to public safety communication bandwidths at various locations. Due to the fact that cell service is unobtainable in certain parts of the Village, near Village Hall, particularly during large events, there was concern about the loss of communications among public safety departments. Approximately 24 small nodes will be installed on the roof of Village Hall, concealed by architectural screening.
6. AWARD CONTRACT – CONCESSION REFRESHMENT
SERVICE – GRAYDON POOL – WATER’S EDGE CAFÉ
Mr. Kazmark indicated that this item pertains to the awarding of a contract for concession refreshment service at Graydon Pool, at the Water’s Edge Café, for 2024. The second year option for $10,500.00 rental fee has been requested by Michael Sims, Mellsworth Foods, and Parks and Recreation wishes to accept. There was a discussion between Mr. Kazmark and Councilmember Weitz about bidding out this contract for 2025.
7. AWARD CONTRACT – 2024 RECREATION PROGRAM
INSTRUCTION – PARKS AND RECREATION
Mr. Kazmark said that this item pertains to the awarding of a contract for 2024 Recreation Program instruction for the Parks and Recreation Department, with an option to renew in 2025. Eight bids were received and all programs were outlined in the resolution.
8. AWARD CONTRACT UNDER BERGEN COUNTY CONTRACT –
UNTREATED ROCK SALT
Mr. Kazmark explained that this item pertains to the awarding of a contract under Bergen County contract for the purchase of untreated rock salt. This year’s quote for untreated rock salt is $78.75 per ton, and last year’s quote was $75.00 per ton. This is a $3.75 per ton increase.
Deputy Mayor Perron remarked that it was her understanding that there was some salt left over from last year. Mr. Rutishauser replied that the Village only has enough salt left to treat roads after a snowstorm of 8” to 10”. He said that, unfortunately, the storage facility is small, and rock salt cannot be stockpiled year after year. The salt storage facility by the Park and Ride is owned by the NJDOT and cannot be used by the Village. There was a discussion by Mr. Rutishauser about his predictions for the upcoming winter.
9. RESCIND RESOLUTION #23-205 AND RESOLUTION #23-262 –
AWARD CONTRACT – CHASSIS AND MASON DUMP – PARKS
DEPARTMENT
Mr. Kazmark indicated that this is a resolution to rescind Resolution #23-205 and Resolution #23-262 regarding the awarding of a contract to purchase an F600 Mason Dump Truck and Mason Dump Body, as these items are no longer available.
10. AWARD CONTRACT UNDER STATE CONTRACT – 2023 FORD
CHASSIS 4X4 MASON DUMP TRUCK – PARKS DEPARTMENT
Mr. Kazmark said that this is an award of contract under State contract to complete the purchase of an F550 Chassis 4x4 Mason Dump Truck in the amount of $99,375.00 for the Parks and Recreation Department.
11. AWARD CONTRACT UNDER SOURCEWELL COOPERATIVE
PURCHASING PROGRAM – LEASE OF FORD EXPLORER –
HEALTH DEPARTMENT
Mr. Kazmark explained that this is an award of contract under the Sourcewell Cooperative Purchasing Program for the lease of a 2021 Ford Explorer, through Enterprise Fleet Management, for the Health Department. This is the fourth year of a five-year lease. Deputy Mayor Perron asked Mr. Kazmark if he could look into hybrid vehicles once this lease expires, and he said that he would. Mr. Kazmark said that the entire Village fleet will be inventoried in the beginning of 2024. He has asked Michael Junta, Superintendent of Public Works, to research which vehicles could possibly be converted to hybrid use, such as vehicles used to perform inspections.
12. AWARD PROFESSIONAL SERVICES CONTRACT – EMS
CLAIMS PROCEDURES AND BILLING/REVENUE
GENERATION
Chief John Judge explained that this is a request to award a professional services contract for Emergency Medical Services (EMS) regarding claim procedures and billing/revenue generation. It is recommended that this contract be awarded to the Village’s current EMS consultant, Keavney & Streger, LLC, for an additional 12 months. Due to the expected decrease in workload, Keavney & Streger has agreed to lower their price from $3,000.00 a month to $1,450.00 a month. This will amount to approximately $17,400.00 for the entire year, versus $36,000.00 last year. This vendor is providing their clients with a comprehensive Policy & Procedure Manual, specific to EMS, at no additional cost. For a client without the annual commitment, the cost for the manual alone, is $5,000.00.
13. AWARD PROFESSIONAL SERVICES CONTRACT –
PEDIATRICIAN FOR CHILD HEALTH CLINICS
Mr. Kazmark stated that this item pertains to the awarding of a professional services contract for a pediatrician for child health clinics by the Health Department. Through a Shared Services Agreement, Ridgewood, Glen Rock and Fair Lawn host a Child Health Conference every year. For the past 14 years, Dr. Wayne Narucki has been working these clinics. Only one reply was received when this was sent out for bid, and the only response was received from Dr. Narucki. It is recommended that the contract be awarded to Dr. Narucki for 2024. His rate is $180.00 per hour, and the contract not to exceed amount is $1,950.00 for each municipality.
14. AWARD PROFESSIONAL SERVICES CONTRACT – ANIMAL
CONTROL AND WATERFOWL MANAGEMENT
Mr. Kazmark explained that this item is to award a professional services contract for animal control and waterfowl management for the Health Department. The current two-year contract with TYCO Animal Control Service will expire in June 2024, at a yearly charge of $32,400.00 ($27,400.00 for animal control services and $5,000.00 for waterfowl management). A resolution must be approved for 2024 funding.
15. AWARD PROFESSIONAL SERVICES CONTRACT – ELEVATOR
SUBCODE INSPECTION/INSPECTOR
Mr. Kazmark stated that this is an award of a professional services contract for an elevator subcode inspection/inspector. He said that the Department of Community Affairs has done such elevator inspections in the past for the Village, for which the Village receives no revenue. This service will be moved over to a private company, Top Floor Elevated Solutions, LLC, of Park Ridge, New Jersey. The elevator subcode fee is governed under State statute. Top Floor will charge the Village 85% of the fees collected for any elevator subcode duties, and the Village would keep the remaining 15% of the fees. This would amount to approximately $9,000.00 to $10,000.00 in revenue per year for the Village. Tony Merlino is recommending that this contract be entered into for a year, with evaluation in the last quarter of 2024 to determine efficacy.
16. AUTHORIZE SHARED SERVICES CONTRACT – CHILD
HEALTH CLINIC
Mr. Kazmark explained that this item pertains to the authorization of a Shared Services Agreement for the Child Health Clinic for 2024, with Glen Rock and Fair Lawn.
17. TRAIN STATION CONCESSION BID RESULTS
Mr. Kazmark indicated that bids were sent out for the Train Station Concession (coffee bar) on November 22, 2023. This time, the floor rent was lowered to a minimum bid of $1,200.00 per month. There were no bids received. although the RFP was sent to six entities who might have been interested. Mr. Rutishauser is now recommending lowering the minimum monthly rent to $800.00 per month, and going back out for bid. Mr. Kazmark said that after three attempts to bid out this project without responses received, then the Village can negotiate a contract independently.
Councilmember Winograd said that she thought this bid had already been sent out three times. Ms. Mailander replied that not all of the bids were the same when they were sent out (different monthly rent). Mr. Rutishauser indicated that this RFP has already been sent out twice this year and once last year, with different minimum monthly charges. One person who picked up a bid packet indicated that the rent was too high, considering the amount of business in the Train Station. When questioned by Mayor Vagianos, Mr. Rutishauser indicated that the rent was approximately $1,200.00 per month pre-Covid.
Councilmember Winograd asked if the Chamber of Commerce could receive a copy of the RFP the next time it is sent out. She thought that perhaps a local coffee vendor may be interested in a satellite location. Mr. Rutishauser said that he would email the RFP in PDF format to the Chamber of Commerce and the Ridgewood Guild. He said that the RFP is advertised in the Ridgewood News and the RFP is also sent to a series of online companies, which is distributed to their customers.
Both Councilmember Weitz and Deputy Mayor Perron questioned whether any rent should be charged at all. Mr. Kazmark said that he would not recommend this, but rather to “lowball it” in the area of $500.00. Mr. Rutishauser said that the three bids already sent out were for $1,200.00, $500.00, and $800.00 per month. Deputy Mayor Perron said that the RFP sent out on May 24, 2022 had a floor of $500.00 per month; the RFP sent out on February 15, 2023 had a floor of $1,200.00 per month; and the RFP sent out on November 22, 2023 had a floor of $750.00 per month. After further discussion, there was a consensus that the new RFP would be sent out with a minimum rent of $500.00 per month.
18. REJECT PROPOSAL – BILLING OF BASIC LIFE SUPPORT
SERVICES – AMBULANCE BILLING
Chief Judge explained that this is a request to approve the rejection of a sole proposal received from Farnsworth and Semptimphelter of Lumberton, New Jersey, for the billing of basic life support services and ambulance billing. It is recommended that the Village consider rejecting the sole proposal received and to reissue and readvertise the Request for Proposal (RFP). He stated that ARP is the current ambulance billing company. There were “average” responses received when the references were checked for Farnsworth and Semptimphelter. In addition, Chief Judge said that a better job will be done, to notify billing companies when this project is rebid.
19. REJECT BIDS – LANDFILL DISPOSAL OF SOLID WASTE
Mr. Kazmark explained that this item pertains to the rejection of bids for landfill disposal of solid waste for the years 2024 and 2025. Mr. Calbi stated that this bid is sent out every two years for the disposal of solid waste. Two bids were received on November 9, 2023. The apparent low bidder was Waste Management, with a unit price per ton of $92.50, for an estimated tonnage of 9,500 tons. The total cost per year would be $878,750.00. This amount is much more than the estimate for the solid waste disposal ($85.00 per ton). He is recommending that this bid be rejected, and that the contract be sent out again for bid.
20. RESCIND AND REPLACE RESOLUTION #23-371 – AWARD
CONTRACT UNDER STATE CONTRACT – COMPUTER
EQUIPMENT
Mr. Kazmark explained that this item deals with the rescinding and replacement of Resolution #23-371, which awarded a contract under State contract for the purchase of computer equipment. This is to purchase new desktop computers, monitors and webcams and to upgrade existing equipment for the Village. It was discovered that a cooperative contract was referenced in Resolution #23-371, which the Village of Ridgewood is not a member of, so a new resolution must be approved to reflect the proper State Cooperative contract. This contract, to be awarded under State Contract, is to Dell, for an amount not to exceed $65,695.90.
21. CONFIRM ENDORSEMENT OF COMMUNITY DEVELOPMENT
BLOCK GRANT – WEST BERGEN MENTAL HEALTHCARE,
INC. – INSTALLATION OF ADA-APPROVED AUTOMATIC
DOORS
Mr. Kazmark explained that this item pertains to the confirmation of an endorsement of a Community Development Block Grant (CDBG) to West Bergen Mental Healthcare, Inc., for the installation of ADA-approved automatic doors at 120 and 140 Chestnut Street, at a cost of $40,000.00. This grant application requires an endorsing resolution from the Village Council.
22. AUTHORIZE REFUND AND CANCELLATION OF PROPERTY
TAXES FOR DISABLED VETERAN
Mr. Kazmark stated that this item pertains to the authorization of a refund and cancellation of property taxes for the first and second quarters of 2024, for 316 Meadowbrook Avenue, due to the owner being a 100% disabled veteran.
C. POLICY
1. VETERANS’ BANNERS IN CENTRAL BUSINESS DISTRICT
Mr. Kazmark explained that this item deals with the veterans banners in the Central Business District (CBD). He referenced a communication from Joan Monton, with whom he has been working closely regarding the military banners program. The veterans’ banners were hung in the CBD from Memorial Day through the Fourth of July this year. In 2024, Ms. Monton is requesting that the veterans’ banners be allowed to hang in the CBD from May until after Veterans Day. Mr. Kazmark said that this is customary and traditional in communities throughout northern New Jersey. Ms. Monton is requesting the use of 75 poles, which would allow for 150 veterans’ banners to be hung (two per pole), spread throughout the CBD. This will be coordinated with Rich Tarleton of the Signal Department.
Deputy Mayor Perron asked whether there are more than 75 poles that could be used in the CBD, in the event that there are individuals who may want to hang banners related to a different topic. Mr. Kazmark replied that there is enough capacity. Councilmember Winograd added that there is room for a total of approximately 200 banners to be hung.
2. REGULATIONS ON ELECTRIC BICYCLES, ELECTRIC
SCOOTERS, ELECTRIC SKATEBOARDS, AND NON-HUMAN
POWERED VEHICLES
Mr. Kazmark explained that this item pertains to the regulations governing the use of electric bicycles, electric scooters, electric skateboards, and other non-human powered vehicles. Some revisions were requested to be made during the last discussion of this matter by the Village Councilmembers. Mr. Rogers stated that there was a further revision (not contained in the memo) regarding allowing the use of such devices/vehicles by disabled individuals.
Councilmember Winograd asked if this proposed ordinance amendment will be sent to the Board of Education for review. Mr. Kazmark said that once the changes are made, the document will be sent to the Superintendent of Schools.
D. OPERATIONS
1. APPOINTMENT OF SPECIAL IMPROVEMENT DISTRICT
STEERING COMMITTEE
Mr. Kazmark explained that this item deals with the appointment by the Village Council of a Special Improvement District (SID) Steering Committee. Stuart Koperweis, of Economic Development Strategies, LLC, hired by the Village to conduct a SID feasibility study, met with several commercial property owners and merchants in the CBD to explain what a SID encompasses.
Deputy Mayor Perron said that this meeting was held on November 17, 2023 at Village Hall. A Steering Committee must be assembled to develop a mission/goal/services required for a SID. After the meeting, several people volunteered to work on the project and attend twice-a-month meetings for the next six months. Phase 2 of the project entails more outreach to the entire Ridgewood business community, with the proposal developed by the Steering Committee. The Steering Committee will also be comprised of selected Village staff, who will assist with “mapping” and tax assessments. Deputy Mayor Perron has supplied a list to the Village Councilmembers detailing the persons whom she would recommend to be on the Steering Committee.
Councilmember Reynolds felt that having certain people (referring to Mayor Vagianos) on the Steering Committee, as recommended by Deputy Mayor Perron, would give the appearance of a conflict of interest, albeit not a legal conflict of interest. However, Councilmember Reynolds was completely in favor of forming a SID in the CBD, since it would prove economically beneficial.
Mr. Rogers said that he reviewed the Local Government Ethics Law and the New Jersey Conflict of Interest Law. He said that it was clearly stated in Section 40A:9-22.5(i) that a government official who is a member of a group, where there is no personal financial benefit accruing to that member as a result of being a member of that group that is different from the rest of the members of that group, there is no conflict of interest. Even if there were an economic benefit, all members of the group would benefit equally.
Deputy Mayor Perron indicated that she also discussed the conflict of interest matter with Mr. Koperweis. Mr. Koperweis indicated that Mayor Vagianos, although a member of the Steering Committee, would not be conducting the meetings. Councilmember Reynolds replied that having Mayor Vagianos on the committee does not pass the “smell test” and does not look right.
Councilmember Winograd said that what doesn’t look right is the Village of Ridgewood, with vacant storefronts, litter, and other issues. She mentioned the closing of long-standing Town and Country Pharmacy recently. She stated that the Village Council needs to be responsive to the changing needs of the Village, and the formation of a SID is a good first step. She thanked everyone who has worked on this matter thus far.
Mayor Vagianos also thanked Deputy Mayor Perron for her efforts in this regard. He said that he would not sit on the Steering Committee if Mr. Rogers felt that there was a conflict. Mayor Vagianos said that there are approximately 80 to 100 property owners in the CBD, and there are only seven names of property owners who volunteered to serve on the Steering Committee. If there were more volunteers, he would “bow out” of being on the Steering Committee. However, that there were not many business owners willing to participate, due to the time-intensive nature of the initiative. He said that only a fraction of business owners who were invited showed up to the meeting.
Councilmember Weitz said that while he understood Councilmember Reynolds’ point, he had no problem with Mayor Vagianos being on the committee. He thanked Deputy Mayor Perron for taking a leadership role regarding the formation of a SID in the CBD. Deputy Mayor Perron said that during Phase 2 of the SID, the Steering Committee has to “sell the whole idea,” the formula and framework of the SID, to the entire business community.
2. ORDINANCE – APPOINTMENT OF VILLAGE HISTORIAN
Mr. Kazmark stated that this item deals with the appointment of a Village Historian. Councilmember Weitz said that he has a tremendous amount of respect for Joe Suplicki and Peggy Norris (the current Village Historians), having worked with Mr. Suplicki for many months on the Historic Preservation Commission (HPC). He said that when this ordinance was passed 20 years ago, he did not believe that these appointments were meant to be lifelong. Councilmember Weitz said that it makes sense that Sarah Kiefer, Director of the Bolger Heritage Room at the Ridgewood Library, be appointed as Village Historian. He said that he likes the five-year term of the appointment and that the person being appointed is a Village employee.
Deputy Mayor Perron thanked Mr. Suplicki for his wonderful tours of the graveyard at Old Paramus Church and of Valleau Cemetery. She also thanked Ms. Norris for the spectacular exhibit at the Schoolhouse Museum of historic Bergen County quilts.
Councilmember Reynolds also thanked Mr. Suplicki and Ms. Norris for being such a tremendous resource to the residents of Ridgewood. She said that their knowledge of the history of the Village is incredible. She agreed with Councilmember Weitz that the appointment should not be a lifetime term.
Councilmember Winograd echoed all of the earlier comments and said that Mr. Suplicki and Ms. Norris have both been incredible resources to the Ridgewood community. She thanked the Ridgewood Library and Sarah Kiefer for agreeing to this appointment.
Mayor Vagianos also echoed the earlier comments. He said that when he first moved to Ridgewood 30 years ago, Mr. Suplicki was one of the first people he met. He worked with him on renovating the old Woolworth building, which had been vacant for over five years. Mayor Vagianos said that Mr. Suplicki was a “fountain of knowledge.” He mentioned that Ms. Norris first began as historian when she was head of the History Room at the Ridgewood Library.
3. CORRECTION TO ORDINANCE #3973 – AMEND VARIOUS
SECTIONS OF CHAPTER 190 – LAND USE AND
DEVELOPMENT AND SECTIONS OF CHAPTER 145 –
ENUMERATION OF FEES
Mr. Kazmark stated that this item pertains to a correction to Ordinance #3973, to amend various sections of Chapter 190, Land Use and Development, and sections of Chapter 145, Enumeration of Fees. Mr. Rogers described the various changes to Ordinance #3973, which dealt with minimum front yard setbacks, maximum coverage and maximum gross building area for single-family dwellings. If the changes are approved by the Village Councilmembers, then they will be sent over to the Planning Board for their review and feedback. Mr. Kazmark added that one of these changes was derived from a recommendation contained in the Annual Report of the Zoning Board of Adjustment.
Ms. Mailander mentioned that these changes are part of the large ordinance that was just adopted last month. The wording in paragraph E11 was, “Maximum coverage by above-grade structures located within 140 feet of the front lot line: 25% of the lot area within 140 feet of the front lot line.” She said that the “25%” was incorrectly noted in the large ordinance as 20%. After consulting with John Barree, Village Planner, Ms. Mailander indicated that the correct percentage is 25%.
Mayor Vagianos thanked Greg Brown, Chairman of the Zoning Board of Adjustment, and everyone who worked on making recommendations for changes to the ordinance.
9. COMMENTS FROM THE PUBLIC
Mayor Vagianos asked if there were any further comments from the public, and there were none.
10. RESOLUTION TO GO INTO CLOSED SESSION
Ms. Mailander read Resolution #23-390 to go into Closed Session:
11. ADJOURNMENT
There being no further business to come before the Village Council, on a motion by Deputy Mayor Perron, seconded by Councilmember Reynolds, and carried unanimously by voice vote, the Village Council’s Regular Public Work Session was adjourned at 10:03 p.m.
____________________________________
Paul Vagianos
Mayor
______________________________________
Heather A. Mailander
Village Clerk
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