Planning Board Public Meeting Minutes August 2, 2016

The following minutes are a summary of the Planning Board meeting of August 2, 2016. Interested parties may request an audio recording of the meeting from the Board Secretary for a fee.

Call to Order & Statement of Compliance with the Open Public Meetings Act: Mr. Joel called the meeting to order at 7:30 p.m. The following members were present: Mayor Knudsen, Councilman Voigt, Mr. Torielli, Mr. Reilly, Mr. Joel, Mr. Thurston, Mr. Scheibner, and Ms. McWilliams. Also present were: Blais Brancheau, Village Planner; Christopher Rutishauser, Village Engineer; Gail Price, Esq., and Board Secretary Michael Cafarelli. Ms. Patire and Ms. Altano were not present.

Public Comments on Topics not Pending Before the Board – No one came forward.

Committee/Commission/Professional Updates for Non Agenda Topics; Correspondence Received by the Board – Ms. Price read a letter requesting reiteration of a statement from closed sessions concerning her actions and performance. She challenged the lack of a vote on the RFQ for Planning Board attorney.

Board members engaged in a discussion about the procedures for an RFQ and whether it should be done in a public hearing. Ms. Price said she was entitled to respond to an RFQ for the Planning Board attorney. The Board discussed what topics could be discussed in Executive Session and in a public hearing, and a memorandum written by Mr. Reilly was distributed. Board members discussed Mr. Reilly's memorandum.

Mr. Thurston motioned to retain Mr. Price as Planning Board attorney. Mr. Reilly seconds. The vote fails three yes to three no with one abstention. Ms. Knudsen moved to publish RFQ; the vote fails four no to two yes with one abstention.

Board Members suggested withdrawal of the RFQ, others disagreed, Mr. Rutishauser was asked about the process for writing RFQs, RFPs, and the past process for retaining a consultant. He discussed the process and said he received five proposals for the traffic engineer, he named the applicants, and said copies of their applications would be distributed to Board members. Mr. Rutishauser said there is ample language in the RFQ process that allows all submittals to be rejected. A motion to reissue the RFQ was made and the motion passed.

World Mission Society, Church of God Status Update – Mr. Brancheau said he and Mr. Rutishauser met with representatives of The Church of God and told them Site Plan revisions were needed. They submitted the revisions and he is satisfied with the plans.

Discussion of Miscellaneous Zoning Issues Raised by Acting Zoning Officer (residential exterior tanks, equipment, patios, and other structures; solar panels; definition of “principal sign”) – Mr. Brancheau said the Village does not regulate this equipment. Mr. Brancheau said he would recommend similar regulations in place for air conditioners, tanks, regulators and exclude temporary equipment with a setback. He discussed his recommendations for fireplaces, solar panels, and oil tanks.

Discussion of Prioritization of Action Items from Reexamination Report – Mr. Brancheau discussed the Action Items list sent to the Board. He identified items that require a Master Plan amendment or an ordinance. Board members suggested Mr. Brancheau separate items that only require an ordinance then work on those that require Master Plan amendments and submit an updated report to the Board.

Scheduling of Hearings for Upcoming Development Applications – Mr. Brancheau said there are four multifamily applications deemed complete and he reviewed the deadlines they must be heard. Dayton/Ridgewood date is September 6, 2016, Chestnut Village, September 20, 2016, Ken Smith October 18, 2016, and the Enclave extended to December 6, 2017. He recommended the Board start with Dayton and rotate the remaining applications being aware of the need to ask the applicants attorney for an extension.

Repeal of Ordinance 3066 – Deferred to August 16, 2016 meeting.

Approval of Minutes: The minutes for March 12, 2016 and May 5, 2015 were approved as written.

Adjournment - The meeting was adjourned at 10:30 p.m.

Respectfully submitted,

                                                                                                Michael Cafarelli

                                                                                                Board Secretary

Date approved: July 18, 2017