Village Council Public Work Session Meeting Minutes 20150708

A REGULAR WORK SESSION OF THE VILLAGE COUNCIL OF THE VILLAGE OF RIDGEWOOD HELD IN THE SYDNEY V. STOLDT, JR. COURT ROOM OF THE RIDGEWOOD VILLAGE HALL, 131 NORTH MAPLE AVENUE, RIDGEWOOD, NEW JERSEY ON JULY 8, 2015.

1. 1.CALL TO ORDER – OPEN PUBLIC MEETINGS ACT – ROLL CALL – FLAG SALUTE

Mayor Aronsohn called the meeting to order at 7:35 P.M. and read the Statement of Compliance with the Open Public Meetings Act. At roll call, the following were present: Councilmembers Hauck, Knudsen, Pucciarelli, Sedon and Mayor Aronsohn. Also present were Roberta Sonenfeld, Village Manager; Heather Mailander, Village Clerk; and Matthew Rogers, Village Attorney.

Mayor Aronsohn led those in attendance in the Pledge of Allegiance to the flag and asked for a moment of silence in honor of the American men and women serving in our Armed Forces, as well as those serving as first responders.

1. 2.COMMENTS FROM THE PUBLIC

Mayor Aronsohn asked if there were any comments or questions from the public.

David Marks, 485 Franklin Turnpike, asked if the Village had received an answer regarding the New Jersey Department of Transportation (NJDOT) site next to the Park and Ride. Mr. Marks is concerned about the clean-up due to its proximity to the Ridgewood Water Treatment facility. He asked if there were any future plans for construction after the salt dome has been demolished.

Ms. Sonenfeld said that there has been some construction going on in the salt dome area referred to by Mr. Marks. After trying to contact with Atlwald’s office several times, Mayor Aronsohn was finally successful in speaking with NJDOT; however, the individual he spoke with wasn’t aware of what was going on at the site either. Ms. Sonenfeld said that this person has committed to quickly getting back to the Village with an answer.

Dianne Haderthauer, 470 Albin Court, stated that the construction is on-going at the salt dome facility on the NJDOT property. A foundation has been completed and construction has begun on the first level. Ms. Haderthauer said that the building appears to be approximately four times the size of what had been located on the site previously and she asked how high the building is intended to be and what it would look like. Construction continues in the evening and on weekends, which is a violation of Village ordinances. Ms. Haderthauer said she has learned that this building will exceed three stories, even though there is an ordinance restricting building height. She suggested the Village issue a stop work order in order to get some information. Ms. Haderthauer pointed out that this property abuts a residential neighborhood.

Councilwoman Knudsen asked if the site has been visited by any Village officials. Ms. Sonenfeld said that the site has been visited by Janet Fricke and Bob Rooney. She asked Mr. Rogers, Village Attorney, to address the notion of cease and desist. Mr. Rogers explained that governmental agencies and entities are exempt from local zoning. The Village is trying to get enforcement on an agreement between NJDOT and the Village. He said that, in the past, if the NJDOT wanted to do something on this property they would first check with the Village. This has not been the case in this instance and unfortunately the Village is unable to issue a stop work order.

Ms. Haderthauer said that the worst part of this matter is the lack of communication. She asked whether the structure could be as high as ten stories. Mr. Rogers felt that if that were the case, the Village would be within its rights to bring legal action. He noted that the first priority is to get some sort of response, before it gets any worse.

Mayor Aronsohn stated that he understands Ms. Haderthauer’s concern and they will get some information. Ms. Sonenfeld said that her information indicates that this will be another salt container but she is not sure if this information is accurate.  

3.         PRESENTATIONS

            a.)        FAC Annual Report to Council

Mayor Aronsohn announced that the Financial Advisory Committee (FAC) would be presenting their annual report to the Council. Councilwoman Hauck, who is the liaison, stated that the FAC would explain their activities over the past year. She said she has served as the liaison to the FAC for one year and she has observed the passion and commitment exhibited by these volunteers who are working to construct a better fiscal framework for the Village Council and management. The FAC provides an additional layer to promote transparency and financial accountability and to ensure the best expenditure of taxpayer dollars. They study budgetary efficiency and cost saving opportunities, as well as providing fiscal advice on Village operations and best practices and procedures. The Committee also reviews audit reports.

Councilwoman Hauck introduced Nancy Johansen, the Chair; Janice Willett, Vice-Chair; Mac Highet; Rich Cundiff; Evan Weitz and Charlie DiMarco in addition to Nancy Haig, Secretary, who was not present this evening. Mayor Aronsohn thanked the FAC for all their efforts and hard work. Councilman Pucciarelli said he had worked with the FAC since its inception. The FAC has brought a tremendous amount of expertise and the Village is fortunate to have them. They have supplemented the work of the Village Council and have enhanced the work of the Village Manager.  

Nancy Johansen said that the report covers a large number of topics including the budget process, collective bargaining agreements and financial controls and reporting. She asked for questions from the Village Councilmembers.

Councilman Sedon referred to Central Dispatch and asked for an explanation as to why Central Dispatch should be kept in-house versus going to the County. The explanation should include the advantages, as well as cost savings. An unidentified member of the FAC said that the person who ran the Center is no longer there. The unidentified FAC member visited the Dispatch Center along with Ms. Johansen and were impressed with the running of the organization. They reviewed the plans for bringing in other towns which would reduce costs, as well as other changes that might be appropriate. There did not appear to be a compelling reason to change anything or go to another mode of service since costs are shared between Ridgewood and the other towns. Ms. Johansen stated that some of the surplus in the budget was recouped this year. Ms. Sonenfeld added that this fact, combined with how the Village views new business, has been helpful. Ms. Johansen pointed out that keeping things local actually reduces response time because the dispatcher has a better feeling for the address or location.

Councilman Sedon asked about the impact on Central Dispatch if other towns were to go to the County for this service. Ms. Johansen said that Central Dispatch is trying to strike a balance by reducing charges to current customers so that there is no reason to leave.

Councilman Pucciarelli referred to Fleet Services/Central Garage and said that the Village needs to gradually phase out of this business. The FAC is pointing away from capital expenditures regarding the property on Chestnut Street and Councilman Pucciarelli asked them to be aware of opportunities for alternatives such as maintenance contracts with warranties on vehicles that are purchased; opportunities to share facilities with the Borough of Paramus or Bergen County; and anything else they could think of that would avoid spending a lot of money on the Chestnut Street facility. He commented that it would be a waste of taxpayer money to invest the amount needed to make it a state of the art facility. The strategic plan would be to get out of this business.

An unidentified FAC member agreed with Councilman Pucciarelli and he commented that he was appalled by the state of the facility. There is a desire to move out and look at other facilities; however, some money will have to be invested in the building in order to keep the town running. The bathrooms need to function and water leaks have to be addressed. Councilman Pucciarelli agreed, stating that at this point, the building has to be kept useable and safe since there are no alternatives. However, it is imperative that an alternative be found. Ms. Sonenfeld reported that one of the bathrooms in the central garage had been condemned.

Ms. Johansen said that the Committee had discussed bringing the capital budget and the expense budget together. Even though they are always looking for ways to cut the budget, the Village Council may want to consider buying a new truck sooner rather than later due to the high cost of maintaining large pieces of equipment. Ms. Johansen stated that there are times when capital investments are worthwhile and should be included in the budget.

Councilwoman Knudsen commended the Committee for their thorough report. She referred to the comment that the Village should proceed expeditiously and move forward with the parking plan. The FAC pledged to assist with a financial analysis and indicated that this was the single best thing that could be done for the Central Business District (CBD). Councilwoman Knudsen asked if any preliminary analysis has been done by the FAC. Mr. DiMarco stated that ten years ago, he was involved in discussions on the Hudson Street parking garage concept and not much has changed since then. Several types of garages have been reviewed including the costs involved. He pointed out that there are legal issues due to easements and circulation but it is ultimately the cost that is of utmost concern. Mr. DiMarco added that parking garages are expensive but vital to a thriving downtown

Mayor Aronsohn asked for comments from the FAC relative to the Water Utility and the Board of Education in terms of shared services with the Village. Ms. Johansen said that they have not had any discussions with the Board of Education. She said that Ms. Willett did the research on the Library and concluded that the Library is well run; however, it suffers from a lack of volunteers. Using volunteers could be a way to cut the budget. Ms. Willett recommended tracking usage trends and incorporating these results into long term planning for the Library.

Ms. Johansen stated that there were several meetings with the water utility; however, they have not completed an extensive evaluation. Revenue appears to vary and this may not be the type of business the Village wants to continue to be involved in going forward.

Councilwoman Hauck said that the FAC is able to both advise and assist the Village and management with research projects, while being able to push all parties outside of their comfort zones. The FAC provides the opportunity to look at things from a different perspective.

Ms. Johansen stated that there needs to be enhancement in the financial reporting received by the Village Council and management on a regular basis, similar to what would happen in a corporate environment. This would include tracking the numbers, assessing financial risks and consideration of concerns that need to be addressed. She indicated that this would help Bob Rooney, Chief Financial Officer, in his new role.

Councilwoman Knudsen said that additional financial data would be extremely beneficial in the decision making process. Councilman Pucciarelli agreed and said a quarterly financial report would be helpful, even if a monthly report was not practical. This would enable the Village Council to revise forecasts in order to avoid unexpected catastrophes. Councilman Pucciarelli also thanked Rich Cundiff for his report, which helped him understand the financial importance of collective bargaining agreements for uniformed services.

Ms. Johansen recommended the establishment of an Audit Committee to facilitate the audit process. They are looking at whether this should be a sub-committee or part of the FAC or would it be better to have a stand-alone committee. An unidentified committee member stated that Bob Rooney will be a great addition to the Village, who will add a level of expertise that has been missing.

Mayor Aronsohn again thanked the FAC for their hard work and recommendations.

3.        DISCUSSION

           a.         Parking

1.)        Non-binding Referendum Question on November Ballot – Hudson Street Parking Garage

Mayor Aronsohn recalled that at the last meeting, the Village Council discussed the draft resolution which included a question that would be a non-binding referendum on the November ballot. The question posed to Ridgewood residents would be whether or not they would support the financing of a parking garage. Comments were received both at the meeting and after the meeting which resulted in some changes being made to the fourth paragraph. There was a change made to the actual question and a change to the interpretative question. He read the question as follows: “Would you support a proposal to finance and build a downtown parking garage on the Hudson Street lot by bonding up to $15 million in public funds using parking revenues?” The Deputy Bergen County Clerk has indicated that the question is fine and Mayor Aronsohn said that the Village Council would vote on this wording next week. The result of the voting will indicate if residents support the financing necessary to building a parking deck. Councilman Sedon agreed that it makes sense to gauge public support of an idea via the ballot.

Councilman Pucciarelli referred to the section that says the garage will serve commuters, shoppers and diners. He suggested that the following phrase be inserted into the interpretative section: “and those utilizing the services available in the Central Business District”. Councilman Pucciarelli said that gauging public sentiment is good and a lot more work will have gone into the plan by the time the referendum takes place. There will be a much better sense of the parking facility between now and when the vote takes place in November.

Mayor Aronsohn said that the Council is attempting to move this parking resolution in tandem with a bond ordinance that was introduced and will be acted upon next week. The $500,000 bond is for a Request for Proposal (RFP) to hire an architect to design a garage. This design will allow the public to see some renderings and for the Village Council to engage with the public and to get their input on the project. There will be some forums with the architect that will offer the residents an opportunity to make an educated choice in November.

Councilwoman Hauck said that the plan is beginning to take shape and the referendum is a wonderful idea. She feels that public opinion supports the parking garage for shoppers and commuters but the question everyone wants answered is the cost to taxpayers. She has been assured that they will get a better analysis in time for the November referendum.  

Mayor Aronsohn stated that the expectation is that the parking garage would be financed through parking revenues and there would be no impact on taxpayers. Councilwoman Knudsen asked if there will be financial reports from the parking utility, relative to the cost and the financing. Ms. Sonenfeld stated that the Walker Study will provide some information and a design will give a better idea of the cost. There will be time for public discussion before the vote. Councilwoman Knudsen said that it will be comforting to tax payers to know that they are not paying for the parking garage.

Mayor Aronsohn indicated that the change recommended by Councilman Pucciarelli will be made and the resolution will be voted on next week.

                        2.)        Walker Study

Ms. Sonenfeld stated that the Walker Study compares a traditional self-parking garage to an automated vehicle storage retrieval system. This study will be available on the Village website tomorrow. Ms. Sonenfeld has forward the study and staff recommendations to Village Councilmembers and she said that the study was undertaken to evaluate the pros and cons of the two systems. This information was necessary before going out for a design RFP. Ms. Sonenfeld explained that the Walker Study recommends the construction of a traditional parking deck due primarily to cost. The cost of the automated garage ranged between $17 million and $24 million. The cost of the traditional garage was between $11 million and $12 million. The traditional garage would provide an additional 318 more spaces than exists today. One of the automated proposals yielded 322 spaces for considerably more money; however, another plan provided 393 spaces at a cost of $24 million. There were disadvantages connected with using the automated retrieval system, including the slow speed at which cars could get in and out. Ms. Sonenfeld recommended writing the RFP for a traditional parking garage and she said that the study could also be used when looking at redevelopment on North Walnut Street.    

Mayor Aronsohn thanked Mr. Rutishauser and Mr. Rooney for moving forward with this excellent study. He agreed that when considering costs and other factors, it would make sense to select the traditional garage. They can discuss the alternative which involves building over the sidewalk at a cost of $12 million which nets an increase of 320 spaces. Mayor Aronsohn added that this report will greatly assist with the public concept of the parking garage on Hudson Street.

Councilman Pucciarelli stated that he had several reservations about the automated parking. The first is that the Village would be buying into a technology in its current state. He wondered if this type of parking garage would be obsolete in ten years since technology changes so quickly. Councilman Pucciarelli commented that Ridgewood can afford the luxury of self-parking, as opposed to standing on the street waiting. He pointed out the compelling cost differential comparing the traditional garage where 350 cars can park for $11.55 million to the automated garage where 469 cars can park for $23.9 million.

Councilwoman Knudsen agreed that this was an easy choice to make due to the cost. She found the idea of a parking garage cantilevered over the parking lot to be interesting and more efficient; however, it may not be feasible due to the historic nature of the central business district. It is important to be cognizant of the buildings, surroundings, how one building relates to the other buildings, and how that impacts the visual look of the business district.  

Councilman Sedon stated that this report is extremely beneficial in decision making because it highlighted some of the problems evident with an automated system. Not only is an automated system very expensive, there seems to be evidence that it is somewhat inconvenient and prone to breakdowns. Councilman Sedon commented that the only outstanding question is whether the cantilevered design is preferable.

Councilman Sedon indicated that there was some mention of going below ground with the garage. Ms. Sonenfeld said that she discussed this with Mr. Rutishauser and Mr. Rooney. Walker had warned that it would be very expensive to go underground. Ms. Sonenfeld said that this could be discussed further during the RFP process.

Councilwoman Hauck recalled that during prior discussions, the Village Council had referred to parking spaces being in the $22,000 range, but the prices per space in this study ranged from the $30,000 to $51,000 per space. She is glad they are going forward with a parking plan because these spaces aren’t getting cheaper.

Mayor Aronsohn concluded that Councilmembers seem to agree on the traditional parking plan and he looks forward to the resolution next week concerning the referendum question. Councilman Pucciarelli said that a parking garage on Hudson Street will certainly help to alleviate the parking problem, but it is only part of the answer. Ms. Sonenfeld said that part of the design will deal with traffic issues that will be created around this site. She added that the aesthetics are very important and the design of the garage has to fit with the community. Mayor Aronsohn added that there will be public input over the next few months, which must be kept in mind when designing the structure.

                        3.)        Valet Parking Ordinance Amendments

Ms. Sonenfeld stated that this is another change to the valet parking ordinance that should improve the valet parking situation in front of Roots. The present ordinance has the valet pulling the car out from an angled parking space, which causes traffic to back up in the street. Unfortunately, this ordinance removes another parking spot from the street, but it will provide the necessary space for parallel parking for the valet, which will assist with improved traffic flow.

            b.         Budget

                        1.)        Award Contract – Police Pursuit Vehicle

Ms. Sonenfeld stated that this item is for the purchase of a Dodge Charger Police Pursuit Vehicle to replace a 2007 Crown Victoria that has almost 100,000 miles. The car has exceeded the life expectancy by three to five years and any future repairs to the vehicle could cost more than the value of the vehicle. There are no service agreements available for pursuit vehicles. Ms. Sonenfeld has asked Sgt. John Chuck to appear at the August meeting to present an inventory of police vehicles, including a description of maintenance records during the past year, what still seems to be missing, and anticipated maintenance for the year ahead.

                        2.)        Award Contract Under State Contract – Recycling Department Rack Truck

Ms. Sonenfeld stated that this is the resolution for the purchase of a 2016 Ford Rack truck for the Recycling Department under the New Jersey State Cooperative Purchasing Program. The new truck will replace a 2003 Rack Truck which was severely rusted and was noted for replacement in the capital budget this year.

                        3.)        Award Contract Under State Contract – Recycling Department Pick-Up Truck

Ms. Sonenfeld stated that this is an award under State Contract for a pick-up truck for the Recycling Department. This will replace a 2001 Ford pick-up truck, which will be converted to a fuel cell truck in the Street Department.

4.)        Award Contract – Telephone System Maintenance and Emergency Troubleshooting Service

Ms. Sonenfeld stated that this is recommendation to award a telephone system maintenance emergency trouble shooting service. The lowest bidder, Extel Communications, is charging $78.00 per hour and the Village has worked with them in the past.

5.)        Award Change Order – Servicing and Repairing of Potable Water Pumping Facilities

Ms. Sonenfeld explained that this is a Change Order for service and repair of potable water pumping facilities. The Change Order was necessary due to additional repairs that were discovered, as well as an order from the New Jersey Department of Environmental Protection (NJDEP) that wells not in use have to be sealed.

                        6.)        Award Additional Funding for Contract Under State Contract – Dell

Ms. Sonenfeld explained that this item is related to the Technology Budget and calls for the purchase of twenty-three desktop computers for Police, Fire, Health Department, Manager’s Office and the Engineering office. The purchase was included in the capital budget.

                        7.)        Award Additional Funding for Contract Under State Contract – CDW

Ms. Sonenfeld stated that this award is for the purchase of two Panasonic Toughbooks used in police vehicles. The purchase includes the Toughbooks, mounting brackets and mobile power supply.

                        8.)        Award Contract – Lester Stable and Graydon Parking Lot Ramp

Ms. Sonenfeld explained that a revised memo was distributed to clarify an early memo. She said that there were five companies who picked up the bid specs; however, only one bid was received. The areas covered include the Lester Stable ramp, the Graydon North Parking Lot ramp, and the rain garden at Graydon Pool. There are two in-house grants, one for Lester Stable in the amount of $50,000 and the other for the Graydon Parking Lot at $35,000. This means that the cost of the work is covered by the grants.

Ms. Sonenfeld stated that Mr. Rutishauser is recommending that the Village take the opportunity to implement a rain garden. Ms. Sonenfeld recalled that over the winter, excess snow was dumped into Graydon, which concerned NJDEP. NJDEP indicated to the Village that it would have to find other places to dump snow, therefore, the snow had to be transported and dumped at Schedler Park and Habernickel Park. The proposed rain garden would act as a runoff filter for the snow before it enters the brook which means that the Village could continue to dump the snow at Graydon. Ms. Sonenfeld indicated that they hope to have details on funding for the rain garden which can be discussed next week.

Councilman Pucciarelli questioned the location of the ramp at the Graydon parking lot. Ms. Sonenfeld stated that the ramp in question is east of the bridge.  

Christopher Rutishauser, Village Engineer, spoke about the two designs for the ramp. He explained that Option Two has a greater impact on the oak trees and he recommended Option One which has a shorter ramp, with less impact to the trees. Mayor Aronsohn said that he is pleased that the work to make Graydon Parking Lot handicapped accessible is finally moving forward. Mr. Rutishauser added that the ramp from Linwood Avenue to the gate will be replaced, because the current slopes are unsatisfactory. Councilwoman Hauck asked if Option One could have been situated further west. Mr. Rutishauser said this wouldn’t work because of the slope. Councilwoman Knudsen commented that the rain garden doesn’t look like it could accommodate all of the snow dumped at Graydon Park. Mr. Rutishauser stated that the parking lot is pitched so the snow would gradually travel to the rain garden area. He noted that this area would require maintenance in the summer.  

Councilman Sedon asked if the area of the rain garden is currently paved. Mr. Rutishauser said that this is an asphalt area at the moment and some of the asphalt would be removed. Mayor Aronsohn thanked Mr. Rutishauser for his work on this project.

                        9.)        Award Contract – Disposal of Grass Clippings

Ms. Sonenfeld explained that this resolution would award the disposal of approximately 7,000 cubic yards of grass clippings to Environmental Renewal at a cost of $105,000. Environmental Renewal has been the vendor for this service since 2007.

Councilman Sedon asked if there was a possibility that this service could be less than $105,000 if there were fewer clippings and Ms. Sonenfeld stated that this is a flat fee.

            C.        Policy

                        1.)        Municipal Parking Lot – Village Hall and Library

Ms. Sonenfeld explained that Councilmembers Pucciarelli and Knudsen would present information concerning the Municipal Parking Lot between Village Hall and the Library. Councilman Pucciarelli explained that Nancy Greene, Library Director, is concerned that there are a number of uses in the parking lot outside of the Library building which make navigation of the parking lot difficult for Library users. Obviously users of Village Hall and users of the fields have the same difficulty. Library employees have learned that the parking lot is also being used by commuters and high school students. After 4:30 P.M., the thirty-six spaces reserved for Village Hall employees become available to anyone and consequently anyone could park there for the evening.

Councilwoman Knudsen stated that the problem is that there is not enough room in the parking lot to accommodate the various activities. She, along with Councilman Pucciarelli and Nancy Greene, explored other parking options. They noted that the parking lot on the other side of the field is sometimes empty and they looked into whether it would make sense to rename the lots to Municipal Parking Lot 1, Municipal Parking Lot 2, Veteran’s Field and Graydon South, in an effort to exploit empty spaces. Restricting the parking lot to Village Hall, Library or municipal use does not seem feasible, but the amount of parking time could be limited to three hours, which would resolve the issue of someone leaving and parking all day. This would only work if people were to read the signs and obey the law. Councilman Pucciarelli said that initially, they would have to believe that anyone using the parking lot would observe the restrictions noted on the signs.

Councilwoman Knudsen reviewed the group’s findings stating that the recommendations would be to rename the parking lots; implement a consistent signage program; ensure that no buses are parking in the lots for sporting events; and implement an ordinance restricting parking to three hours in the lot. This would exclude Village employees.  

Councilman Pucciarelli thanked Janet Fricke for her contribution on this matter. Ms. Fricke said that the addresses for the various named parking lots in this area are now identified via GPS. Councilwoman Knudsen added that the Library receives a number of complaints each month from people who try but can’t find a place to park.

Mayor Aronsohn said that this has been a growing problem over the years and these are excellent suggestions. Councilman Sedon recommended moving courtesy signage closer to the entrance to direct traffic immediately to one of the other parking lots, without the need to enter the Municipal Lot. The only ordinance required would be to limit parking to three hours.  

Councilwoman Hauck agreed that parking is a huge problem and she said that Veterans Field is easily accessible from the Graydon South parking lot, which contains eighty-eight parking spaces. She did not think anyone would cross over Linwood Avenue at night or in the morning to attend a Library event. Councilwoman Hauck pointed out that most events at the Library and on the fields are probably less than three hours and only people working in nearby businesses who use the lot would be affected by the three hour parking restriction. She added that there are approximately forty Village employees parking in the lot which combined with people visiting the Library and those parked for sporting events could total as many 250 spaces. Councilwoman Hauck did not think the restrictions recommended would have much impact on the situation.

Councilwoman Knudsen pointed out that the parking problem is on-going throughout the day during both weekdays and weekends. The Graydon North parking lot is usable during daytime events and buses must be encouraged to use it. Councilman Pucciarelli stated that parking is a big problem when Court is in session and people should be encouraged to use another one of the available lots. He said that people will always find ways around the system, but they may need some encouragement to make use of the other lots.

Mayor Aronsohn agreed that people should be encouraged to use alternative parking lots, but he said he didn’t think they should force this issue. Sports teams should be asked to reach out to the visiting teams, advising them to use the other parking lots. Councilwoman Knudsen said they would prepare a plan and an ordinance to limit parking to three hours. Parking restrictions would have to stop at a certain time to accommodate evening meetings. They will prepare a resolution to change the names of the parking lots and forward a letter to the sporting groups encouraging them to inform and direct visiting teams to use an alternate parking lot. Councilwoman Knudsen said this is a win-win for everyone because it is a better and safer solution.

Mayor Aronsohn asked if these parking lots were well lit at night. Councilwoman Knudsen said that the lighting is troublesome and they are trying to come up with solutions.

Ms. Sonenfeld suggested that the parking needs that have been pointed out need to be reviewed. She said that they are probably lacking in the number of spots for Village employees. She noted that there are standards for signs which need to be enforced and there may or may not be a need for an ordinance to cover the signs. Regarding the three hour parking enforcement, Ms. Sonenfeld said that she is hesitant to support this suggestion because staff would have to enforce this requirement and they already find it challenging to enforce parking in the business district. This could be finalized after additional discussions on parking take place.

                        2.)        Proposed Stop Signs

Ms. Sonenfeld stated that this is a recommendation to replace yield signs with stop signs at the intersection of Westbrook Road and Norgate Road. This recommendation comes from the Citizens Safety Advisory Committee (CSAC).

            `           3.)        Multi-Family Housing

Ms. Sonenfeld stated that there are seven new ordinances that reflect the recent multi-family housing decision made by the Planning Board. Blais Brancheau will provide an overview. FHA1 is the new AH-2 zone; 2 is the new B-3-R zone; 3 is the new C-R zone; 4A is the C zone; 4B shows the editing of the prior ordinance; and 5A pulls out of the other zones.

Blais Brancheau, the Village Planner, explained that there are five new ordinances, with four of the ordinances creating new zones. The new zones are as follows: AH-2, B-3-R, C-R and C. Three of the zones are new. He has provided both a clean and a red line version for the C zone. The omnibus ordinance is a clean-up of some general provisions in the code which apply to all the zones.  

Mr. Brancheau spoke about the AH-2 Zone which encompasses the former Brogan Cadillac site and the oil change business next to Brogan Cadillac. The B-3-R zone includes Maple Avenue between Franklin Avenue and Ridgewood Avenue, including the former Sealfons building, and the carpet store. It also includes the former Ken Smith auto site as well as some other small properties on Chestnut Street. The C-R zone is the former inspection station property. The C Zone today includes the C-R zone and part of the 3-B-R zone.

Mr. Brancheau described the AH-2 Zone as strictly residential; the B-3-R and C-R Zones could be either residential or mixed-use; and the C zone is non-residential. These ordinances reflect the Planning Board’s recommendations. The Zone ordinances follow a similar format. Sections 1 and 2 deal with the list of zones and Section 2 is the amendment to the map. Section 3 contains the zoning regulations. Sections 4, 5 and 6 are standard provisions that are included in all Land Use ordinances dealing with repealing inconsistencies. The same format is followed in each of the zones, beginning with the intent of the zone, which comes from the Master Plan. Section B describes the permitted general uses. There may be certain limitations or use restrictions that are qualifiers to the permitted uses. The following sections describe accessory uses, prohibited uses, development standards, and affordable housing requirements.

Mr. Brancheau stated that one of the reasons for the new ordinances is to address the Village’s Affordable Housing obligations. He explained that certain rules must be followed under State law for affordable housing and they are noted here. The omnibus ordinance contains revisions to the general Affordable Housing Regulations and Code and applies to all of the zones. The ordinance relative to the C Zone sorely needed updating and the updates resolve inconsistencies as well as present an updated list of uses.

Mr. Brancheau stated that the omnibus ordinance deals with updated definitions of affordable and inclusionary development and is a general clean-up of the language in the other sections of the ordinance that are conflicting or need clarification. There is emphasis on individual zone regulations.

Mayor Aronsohn thanked Mr. Brancheau for his work on this project. He would like to have the five ordinances introduced at the meeting next week, with the public hearing set for September 16^th. This will give Councilmembers and residents the time needed to study the new ordinances. Mr. Brancheau said that the Master Plan did not go into detail relative to Affordable Housing requirements.

Councilman Pucciarelli referred to the A-H-2 Zone and asked if the number of 35 units per acre was 20%. Mr. Brancheau said that for rentals the number would be 15%; and for sales the number is 20%. This is in accordance with Council on Affordable Housing (COAH) rules.

Mayor Aronsohn commented that there has always been confusion around the issue of Affordable Housing. He asked if it had always been that 15% of a development had to be set aside as affordable units for rental purposes and 20% for sale purposes. Mr. Brancheau explained that the state determines the amount of units that are set aside for economic reasons. The concept of an inclusionary zone is that a developer is losing money by creating affordable units and the developer is compensated for that loss by increased density. His loss has to be minimized by maximizing the number of mandated affordable units provided as part of the project. There is a shortage of rental units because many developers are not interested in rental development and the State has decided to offer incentives for rental housing. Mr. Brancheau stated that fewer affordable units are included in the COAH rules for rental projects and municipalities are required to incorporate that incentive into their regulations. The Executive Director of COAH has confirmed that 15% of units being developed must be available for affordable rental.

Mayor Aronsohn advised Councilmembers to contact Mr. Brancheau directly if they have any questions. The new zoning requirements and the revised zoning map will be available immediately on-line. He encouraged everyone to check the Planning Board website where there is information relating to submissions by the developers.

            d.         Operations

                        1.)        Assistance to Firefighters Grant Program

Ms. Sonenfeld stated that this is a resolution to accept a fire grant from the Assistance to Firefighter Grant Program in the amount of approximately $38,000. She recalled that in the Ridgewood Fire Department in 2014, there was a suicide by a firefighter as well as a firefighter who had open heart surgery. This program represents a comprehensive occupational health and fitness program which is critical given the challenges continually faced by firefighters. The program covers nutrition, certifies more firefighters as personal trainers, expands gym facilities and adds gym equipment as well. A 10% match in funding is necessary for this grant, which will come out of the Fire Department’s operating budget.

1. 3.REVIEW OF JULY 15, 2015 PUBLIC MEETING AGENDA

Ms. Mailander stated that next week, there would be a presentation from State Assemblyman David Russo to Firefighter Brendan Corcoran for his record breaking run on Memorial Day.

Ordinances for introduction include: Prohibit U-Turns in Various Locations in Central Business District; Amend Chapter 265 – Vehicle and Traffic – Establish Stop Signs at Westbrook Road and Norgate Drive; Amend Chapter 265 for Additional Valet Parking Loading Zone on Chestnut Street; Five Multi-Family Housing Ordinances.

The scheduled Public Hearings include: Amend Chapter 265 – Vehicles and Traffic – Valet Loading and Unloading Zones – Chestnut Street and Prospect Street; Bond Ordinance – Pre-construction Funding for Hudson Street Parking Garage; Amend Chapter 265 – Vehicles and Traffic – Angle and Parallel Parking Regulations; Amend Chapter 265- Vehicle and Traffic – Taxi Stands and Bus Stops; Amend Chapter 3 – Administration of Government; Amend Various Salary Ordnances-  

Resolutions include: Authorize Membership in National Joint Powers Alliance; Award Contract for Disposal of Grass Clippings; Award Contract and Title 59 Approval for Telephone System Maintenance and Emergency Troubleshooting Service; Title 59 Approval and Award Contract for Air Stripping Tower Inspection; Title 59 Approval and Award Contract for Multi-Purpose Truck; Title 59 Approval and Award Contract – Lester Stable and Graydon Parking Lot Ramp and Rain Garden if funding can be found; Award Contract for Emergency Repairs to Scarab Windrow Turning Machine; Title 59 Approval and Award Contract for Infrared Asphalt Surface Repair, Miscellaneous Curb, Sidewalk, and Driveway Apron Repairs; Award Final Partial Contract for North Van Dien Avenue Road Resurfacing; Award Contract Under State Contract for Bulletproof Vest – Police Department, two SUVs for Police Department, Police Pursuit Vehicle, and Handgun Ammunition; Award Contract Under State Contract for Automotive Parts and Accessories, and Maintenance and Repair Services; Award Contract Under State Contract for Electronic Equipment and Computer Upgrades; Award Contract Under State Contract for Electronic Equipment and Computer Upgrades for Police Department; Award Contract Under State Contract for Ford F-350 Rack Truck and Ford F-150 Pickup Truck for Recycling Department; Award Contract Under National Joint Powers Alliance for Sewer Jet Truck for Water Pollution Control Facility; Award Contract Under National Joint Powers Alliance for ODB Truck-Mounted Vacuum Debris Collector; Award Professional Services Contract for Preparation of NJDEP Application for Addition of Polyphosphate for Corrosion Control for Ridgewood Water; Authorize Change Order #2 for Drop-off Lane at Benjamin Franklin Middle School; Authorize Change Order for Water Meter Replacement Services; Authorize Change Order for Tree Maintenance Services for Ridgewood Water; Authorize Change Order for Servicing and Repair of Potable Water Pumping Facilities; Approve Renewal of Liquor Licenses to be done on-line after September; Approve Eagle Scout Project – Bat Houses and Bird Houses in Municipal Parks; Approve Non-Binding Referendum Question on Hudson Street Parking Garage for November General Election: Accepting Firefighter Grant Program Occupational Wellness and Fitness Program.

1. 4.MANAGER’S REPORT

Ms. Sonenfeld reported that there has been a lot of talk recently about break-ins and burglaries on blogs such as “Ridgewood Moms and Dads” and a new site called “The Takes of Ridgewood Village”. She said that this year to date there have been three attempted non-residential burglaries versus ten last year. There has been concern raised in the Old Country Club area where there have been two burglaries in a week. She wanted everyone to remember to lock their doors, keep garage doors shut and contact the Ridgewood Police if you are going on vacation. Ms. Sonenfeld said that there will be a neighborhood meeting in the Country Club area to discuss the burglaries and in other areas if there is an interest.

Ms. Sonenfeld stated that as a result of the Supreme Court Hearing regarding Affordable Housing, in order for the Village to maintain immunity from builder remedy lawsuits, it was necessary to file a Declaratory Judgment. This document provides a history of the actions of both the Village Council and the Planning Board relative to Affordable Housing. This Declaratory Judgment, filed yesterday, consists of approximately 350 pages and was sent to forty-five addresses. It was impossible to send this out via email; therefore a drop box function was set up so that people could come into Village Hall to pick up a copy. This was a very time consuming operation for Mr. Brancheau and the staff in the Village Manager’s office.

Ms. Sonenfeld announced that she and Janet Fricke will be meeting tomorrow with the resident group interested in submitting a grant application to Bergen County Historical Preservation Trust Fund concerning the Schedler House. They are hoping to get funding to help with roof repairs and some other work totaling about $90,000.

Ms. Sonenfeld referred to a newspaper headline stating “State Won’t Budge on Sewage Permits”. This impacts the municipalities that operate combined sewage and storm water systems. This does not impact Ridgewood because the two systems were designed separately. She pointed to the fact that the rain garden referred to earlier in the meeting would help with sewage overflows.

Ms. Sonenfeld stated that paving is on-going and several streets have been added to the original list. They are on schedule with the first contractor and there have been meetings with the second contractor. Concrete work is taking place on North Van Dien Avenue between East Ridgewood Avenue and Linwood Avenue and concrete work is scheduled north of Linwood Avenue on July 13^th, with milling and paving on North Van Dien from July 21^st to July 24^th.

Ms. Sonenfeld recalled that the Village Council previously discussed enforcing the rules and regulations for outdoor cafes last year. Ms. Sonenfeld visited about twenty alfresco dining establishments and fourteen were found to be in violation of the requirement for a 52 inch area to be clear, to allow for wheel chairs and strollers to pass. The restaurants were given notices which they signed, acknowledging the problem and today a final warning letter went out to the establishments stating that summonses would be issued in the upcoming weeks. This could result in revocation of their permits to operate outside. Ms. Sonenfeld said that she hopes to have a revised ordinance on the outdoor cafes presented to the Village Council in September. Ms. Sonenfeld said that there will undoubtedly be an impact to some alfresco dining establishments in the Village.

Ms. Sonenfeld stated that Park Mobile will be expanding to the streets very soon. The Signal Department has marked the new locations for six additional parking spots in the Village.

Ms. Sonenfeld reported that the RFP for the Habernickel Property at 1057 Hillcrest Road has been issued for a year lease with an option to renew

Ms. Sonenfeld stated that she attended the ceremony at the Michael Feeney Junior Police Academy ceremony with Councilwoman Hauck and Councilwoman Knudsen. She said it was fabulous and the children were very excited when the diplomas were distributed.

Ms. Sonenfeld announced that “Meet the Manager” is scheduled for Saturday, July 19^th from 9 A.M. to 12 P.M.

Ms. Sonenfeld stated that a resident recently called on a Saturday to get a birth certificate for international travel. She was travelling that Saturday and Ms. Sonenfeld contacted Dawn Cetrulo, the Supervisor in the Health Department, because she is the Village Registrar and has to issue the certificate. Ms. Sonenfeld thanked Ms. Cetrulo, who met the woman at Village Hall and issued the birth certificate.

Ms. Sonenfeld reported that she receives many emails and complaints during the “Meet the Manager” discussions relative to quality of life issues. These issues include neighbors who are ignoring water restrictions and those who do not put recycling containers out at the correct times. Ms. Sonenfeld said that she and Tom Yotka, Director of the Building Department, are working to be more pro-active and she will present these ideas to the Village Council shortly.

Ms. Sonenfeld spoke about tree wells in the Central Business District (CBD). Bids were received and the job was awarded to the lowest bidder. The work will begin July 10^th and all of the 219 tree wells are being done at a cost of $50.34 per tree well.  

Ms. Sonenfeld thanked Leigh Gilsenan and Tara Masterson and the 4^th of July Committee for a spectacular day. She added that the Village staff also did a wonderful job assisting with the July 4^th events.

Upcoming Events

Ms. Sonenfeld reminded everyone of the Farmer’s Market every Sunday at the Train Station from 9 A.M. until 3 P.M. There are musical performers at the Kasschau Shell. The schedule for Movies in the Park is posted on the Village website. The Lego Movie is scheduled for Movie Night at Graydon on July 10^th and admission is $5 per person or $10 per family. Gates are open at 7 P.M. and day campers are admitted free. The third annual Duck Race will take place on July 11^th and Shakespeare in the Park is scheduled for July 19^th.

1. 5.COMMITTEE REPORTS

Councilwoman Knudsen reported that various species of moss have been removed from the Federicci statue and they are on target to meet the finish date at the end of July.

4^th of July Committee – Councilwoman Knudsen thanked Leigh Gilsenen and Tara Masterson for their phenomenal work as co-chairs of the July 4^th Committee. Their incredible effort and organizational skills are second to none and the day went off without a hitch. The Committee was outstanding and support from the Village staff was incredible. Participants, those attending the events, and volunteers were wonderful and everyone is to be commended for their hard work. There will be a wrap up meeting for the 4^th of July Committee on Monday, July 13^th followed by a much earned break in August with meetings beginning in September to begin planning for 2016.

Planning Board – Councilwoman Knudsen reported on the Reorganization Meeting of the Planning Board last night. Charles Nalbantian will continue as Chairman, Richard Joel will continue as Vice-Chairman, Gail Price will continue as Board Attorney and all Board members serving over the past year will continue for another year. The meeting included a presentation from Sustainable Jersey.

Ridgewood Arts Council – Councilman Pucciarelli reported that the Ridgewood Arts Council (RAC) has collected some art which will be stored in Village Hall until the RAC decides where it should be displayed. Much of the art came from the Ridgewood Art Institute and is posted on their website. Invitations have gone out to the trustees of the Ridgewood Arts Foundation which is a fund raising group for the promotion of the arts in the Village of Ridgewood.    

Ridgewood Public Library Board of Trustees – Councilman Pucciarelli stated that he attended the first of two strategic planning sessions last night at the Library. The second meeting is scheduled for tomorrow night and Councilman Pucciarelli said that there are exciting plans by Library Trustees which include operational and structural changes. The group of Trustees is very creative and energized and they are aided by staff members who are equally as excited and imaginative.

Councilman Pucciarelli said that he thoroughly enjoyed the 4^th of July and he knows how much work goes into this event. He thanked all of those involved.

Regarding the 4^th of July Parade, Councilwoman Hauck commented that it is a humbling experience to be riding in the parade looking out at the parade spectators. She added that this is really the only opportunity to connect in a personal way with community members. She suggested that Councilmembers walk the parade route; however, Ms. Mailander stated that there is a 4^th of July rule stating that politicians are not allowed to walk in the parade.

Councilwoman Hauck announced the third annual Duck Race. This program takes place July 11^th and is sponsored by Jacobsen Landscaping and Design and Come Alive Outside, along with the Parks and Recreation Department. Pre-registration is $10 per person or $20 on the day of the event. Catered lunches are available from the Water’s Edge Café and deserts will be offered for sale. Councilwoman Hauck explained that the idea behind Come Alive Outside is to replace indoor entertainment with spontaneous old fashioned outdoor fun.

Green Team Advisory Committee - Councilman Sedon reported that the Sustainable Jersey application is moving ahead. He is tracking the progress of the Village’s application on the Sustainable Jersey website and as of yesterday, 265 points of action were submitted, with 195 points of action being approved. Ridgewood is now solidly in the bronze level category. The silver level requires three hundred and fifty points. Councilman Sedon explained that reaching this level opens the opportunity for various grant initiatives which are detailed on the website. The Green Team will present suggested ordinances to the Planning Board for their approval and incorporation into the Master Plan.

Councilman Sedon reported on a meeting he had with the Principal of Ridge School and the School Superintendent as well as volunteers who are helping with the Ridge School Initiative. He will bring suggestions to the Citizens Safety Advisory Committee meeting on July 16th. He hopes to gather information from parents through the Home and School Associations (HSA) regarding traffic and pedestrian flows, with the goal of developing a proposal by September.

Mayor Aronsohn echoed the previous comments on the 4^th of July celebration. He thanked the Committee members and those behind the scenes, along with Margie Downs who was a wonderful Master of Ceremonies.

Mayor Aronsohn stated that prior to this meeting, he had the opportunity to meet Jimmy Carter who was doing a book signing at the YMCA. It was a special evening for all those at the YMCA and the people who turned out to meet the former President.  

Ridgewood Chamber of Commerce – Mayor Aronsohn reported on the monthly meeting of the Board of Directors of the Ridgewood Chamber of Commerce. He stated that at least an hour and a half of this two hour meeting consisted of a discussion on parking. It was a positive meeting covering the parking deck and valet parking. There is an appreciation by the Chamber members for all of the work that is on-going by the Village Council and the Village staff to address the issue.

Mayor Aronsohn referred to the Reorganization Meeting of the Planning Board and congratulated    everyone on the Board, as well as thank them for their service to the community.

1. 6.COMMENTS FROM THE PUBLIC

Mayor Aronsohn stated they would again have comments from the public and asked anyone wishing to address the Village Council to come forward.

Dianne Palacios, 342 North Van Dien Avenue, referred to the moment of silence at the beginning of the meeting which honors those fighting for America’s freedom. She stressed that they are really fighting and dying for the opportunity to speak out and express opinions. This dialogue is missing in communist countries and dictatorships. Therefore, she has decided to speak out on the proposed Kensington Assisted Living facility. Ms. Palacios opposes the facility because it is a mini-hospital requiring staff which will result in even more traffic in Ridgewood. She asked why anyone would want to exacerbate the vehicle pollution and congestion that already exists. She has observed that the parking lots are always full at similar institutions of this type in Ridgewood.

Changing subjects, Ms. Palacios stated that the most inspiring place in Ridgewood is the track behind Benjamin Franklin Middle School on weekends between 7 A.M. and 9 A.M. At that time, there is a superb group of people running and jogging around the track; people doing Ti-Chi; and those doing push-ups and stretches. Ms. Palacios pointed out that these people continue to motivate her to keep fit.

Ms. Palacios said that she uses the parking lot at Northern Parkway and Linwood Avenue when she goes to the Library. She thought this parking lot was reserved for High School students and she said that people may be confused as to who is allowed to park here.  

Rurik Halaby, 374 Evergreen Place, urged the Village Council to employ a world class architect to design the parking garage so that people will thank the Village Council when they look back in fifty years. Mr. Halaby referred to stop signs and said he has noted a prevalence of four-way stop signs during his travels around the county. He asked the Village Engineer about using the four-way stop signs in Ridgewood and the Village Engineer responded that it would be too confusing for residents. Mr. Halaby said that this is the best available method of traffic calming and he asked that the Village Council have the Village Engineer study this option.

Tom Hillman, 133 East Ridgewood Avenue, commended the Village for recognizing the deteriorating condition of the Village Garage and he hopes this Village Council will finally do something to address this problem. Mr. Hillman said he was happy to hear that the Village is having problems with their own parking lot. They can now experience what the merchants and business people have been dealing with for decades. Mr. Hillman pointed out that enforcement of the three hour parking limit in the CBD hasn’t been done and if the Village isn’t serious about enforcing the restrictions, they shouldn’t bother adopting parking time limits. He said that people are parking all day long in the CBD and the restrictions are not working.

Mr. Hillman thanked the Village Council for going forward to look at the parking garage in ways that no previous Council has. He hopes that thirty years from now, when the price per space has risen to $100,000 per space, people don’t question why the Village Council didn’t act when parking spaces were only $30,000 per space. Ridgewood’s downtown is unique and Mr. Hillman thanked the Village Council again for paying attention to the CBD.

Boyd Loving, 342 South Irving Street, commented on Councilwoman Knudsen’s statement regarding parking. He agreed that that parking was dangerous in the lot behind Village Hall and the Library. He said that there was diagonal parking behind Village Hall before it was renovated in the early 2000s and this was much safer. He suggested that the Village Engineer look at a possible reconfiguration of the parking lot which would have people driving in only one direction in each row as opposed to both directions in every row, as exists now. A diagonal parking plan may result in a loss of parking spots, but it may prove safer.

Leonard Eisen, 762 Upper Boulevard, spoke regarding parking and said that buses could be used to travel in a loop when there is a lot of congestion in the parking lot behind Village Hall. People could be picked up and dropped off at various locations that would be clearly depicted on a map.

1. 7.RESOLUTION TO GO INTO CLOSED SESSION

Ms. Mailander read Resolution #15-188 to go into Closed Session as follows:

1. 8.ADJOURNMENT

There being no further business to come before the Village Council, on a motion by Mayor Aronsohn, seconded by Councilwoman Knudsen, and carried unanimously by voice vote, the meeting was adjourned at 10:19 P.M.

                                                                        ________________________________

                                                                                          Paul S. Aronsohn                                                                                                                           Mayor

_________________________________

            Heather A. Mailander                                                                                      

                 Village Clerk