Village Council Public Meeting Agenda 20150114
VILLAGE OF RIDGEWOOD
VILLAGE COUNCIL
REGULAR PUBLIC MEETING
JANUARY 14, 2015
8:00 P.M.
1. Call to Order - Mayor
2. Statement of Compliance with the Open Public Meetings Act
3. Roll Call - Village Clerk
4. Flag Salute and Moment of Silence
5. Acceptance of Financial Reports
6. Approval of Minutes
7. Proclamations
- Jamboree Days
- Recognition of Martin Luther King, Jr. Day
8. Comments from the Public (Not to exceed 5 minutes per person - 30 minutes in total)
9. Manager's Report
10. Village Council Reports
11. ORDINANCES – INTRODUCTION
3456- Salary Ordinance – Fire Department – Establishes the salaries and other payments and benefits for the Firefighters and Fire Superior Officers for the years 2015-2018
3457 – Amend Chapter 258 - Towing – Investigative Towing, Removal, Storage and Fees - Amends the towing ordinance to provide for guidelines for investigative towing, removal, storage services, and fees
3458 – Amendments to Valet Parking Ordinance - Modification of Terms of Permit Application and Violations and Penalties – Requires notification to the Village Manager of modifications of terms of Permit Applications; establishes the fact that any parking operator, valet parking attendant or business employing a Valet Parking Service and violating the terms and conditions of the Valet Parking Ordinance shall be subject to suspension or revocation of their permits; and establishes the violations which can cause the revocation to occur. Monetary penalties for violations are also established through this amendment.
12. ORDINANCES - PUBLIC HEARING
3451 – Amend Chapter 145 – Fees – Significant Sewer Discharge Fees
3452 – Amend Chapter 145 – Fees – Filming – Police Officer Fees
3453 - Amend Chapter 265 – Vehicles and Traffic – Parking Meters, Time Limit Parking, and Additional Misc. Amendments
3454 – Amend Chapter 145 – Fees Pertaining to Towing Services
13. RESOLUTIONS
THE FOLLOWING RESOLUTIONS, NUMBERED 15-2 THROUGH 15-24 ARE TO BE ADOPTED BY A CONSENT AGENDA, WITH ONE VOTE BY THE VILLAGE COUNCIL. THERE IS A BRIEF DESCRIPTION BESIDE EACH RESOLUTION TO BE CONSIDERED ON THE CONSENT AGENDA. EACH RESOLUTION WILL BE READ BY TITLE ONLY:
15-2 Authorize Tax Assessor/Tax Collector to File Appeals and/or Settlement Stipulations - Authorizes the Tax Assessor and/or Tax Collector to file tax appeals and/or settlement stipulations with the Bergen County Board of Taxation for the purpose of correcting assessment errors for the year 2015. This resolution also authorizes the Assessor, in conjunction with the Village Attorney, to conduct settlement negotiations in matters pending before the Tax Court of New Jersey in 2015.
15-3 Title 59 Approval – Fuel and Related Services – Fleet Services – Approves the plans and specifications for Proposal for Furnishing and Delivering to Department of Public Works Fleet Services Division of Parts, Supplies, Fuel and Related Services for 2014 and 2015 prepared by the Ridgewood Fleet Services Division, Department of Public Works pursuant to Title 59
15-4 Award Contract – Fuel and Related Services - Fleet Services (NTE $400,000) - Awards a contract to various lowest responsible vendors, depending on their proposals for a specific commodity or service
15-5 Title 59 Approval – Landfill Disposal of Solid Waste - Approves the plans and specifications for Landfill Disposal of Solid Waste prepared by the Village of Ridgewood Water Department, pursuant to Title 59
15-6 Award Contract – Landfill Disposal of Solid Waste(NTE $64.95/ton) - Awards the second year of a two-year contract to the lowest responsible bidder IWS Transfer Systems of NJ, Inc., 375 Routes 1 & 9 South, Jersey City, NJ
15-7 Title 59 Approval – Coach Bus Transportation – Approves the plans and specifications for Supply of Coach Bus Transportation Services prepared by the Department of Parks and Recreation, pursuant to Title 59
15-8 Award Contract – Coach Bus Transportation (NTE $6,930) – Awards a contract to the sole bidder, Vanderhoof Transportation Co., Inc., 18 Wilfred Street, West Orange, NJ
15-9 Title 59 Approval – Tree Maintenance Services – Approves the plans and specifications for Tree Maintenance Services prepared by the Ridgewood Water Department, pursuant to Title 59
15-10 Award Contract – Tree Maintenance Services for Ridgewood Water Facilities (NTE $20,000) – Awards a contract to the lowest responsible bidder, Downes Tree Service, 65 Royal Avenue, Hawthorne, NJ
15-11 Award Contract – Recreation Program Instruction – Awards contracts to various vendors who will provide recreation programs to the public. All instructional costs are included in the registration fees for said programs.
15-12 Award Contract Under County Contract – Community Notification System (Swift Reach- NTE $6,500) and Rescind Previous Award of Contract for Community Notification System (Nixle) – Rescinds the contract between the Village of Ridgewood and Nixle and awards a contract under County contract to Swift Reach Networks, Inc., 14 Industrial Avenue, Suite 4, Mahwah, NJ. This contract is being awarded because Swift Reach was able to restructure the price plan, resulting in significant cost savings for the Village.
15-13 Award Contract Under County Contract – Construction Materials for Ridgewood Water – Awards a contract under County contract to various vendors for construction equipment for asphalt pavement repairs and trench restoration after excavations are made
15-14 Award Contract Under State Contract – Chlorine Analyzers and Sensors for Ridgewood Water (NTE $40,384) – Awards a contract under State Contract to Hach Company, P.O. Box 608, Loveland, CO
15-15 Award Professional Services Contract – Water Facility Architectural Improvements – J.A. Carr Operating Center and H.V. Florence Control Center (NTE $29,000) - Awards a fair and open Professional Services contract to LAN Associates, 445 Godwin Avenue, Midland Park, NJ
15-16 Award Contract – Environmental and Laboratory Services – Corrosion Control and Compliance with USEPA Sanitary Survey Requirements (NTE $25,000) – Awards a contract to Agra Environmental, 90½ West Blackwell Street, Dover, NJ
15-17 Approve Change Order – Water Billing and Collection Services (NTE $20,000) – Approves a change order to the original contractor, Computil, Inc., 30 Controls Drive, Shelton, CT. This change order is needed for unanticipated postage fees.
15-18 Authorize Shared Services Agreement – Health Officer Services (Fair Lawn - $8,635) - Authorizes a Shared Services Agreement with the Borough of Fair Lawn for Health Officer Services
15-19 Approve Cancellation of Property Taxes for Disabled Veteran – Approves the cancellation of property taxes from and after November 1, 2014 for Block 4704.01, Lot 6 due to the property owner certifying a wartime service- connected disability
15-20 Declare Fire Department Phones Surplus – Declares 22 phone handsets surplus property and authorizes the Village Manager to dispose of said property
15-21 Authorize Application and Approve Acceptance of Municipal Alliance Grant Funds - Approves the acceptance of $11,677 in Municipal Alliance Grant funds for the purpose of providing Drug and Alcohol Awareness programs for the Village for fiscal year July 1, 2014 - June 30, 2015
15-22 Appoint Temporary Chief Financial Officer and Temporary Deputy Chief Financial Officer – Appoints Roberta Sonenfeld as Temporary Chief Financial Officer for a term not to exceed one year at no additional compensation, since she has waived the compensation and Stephen Sanzari Temporary Deputy Chief Financial Officer at a stipend of $1,000 per month until the Village Manager deems it is no longer necessary to have this title
15-23 Appoint Registrar of Vital Statistics - Appoints Dawn Cetrulo Registrar of Vital Statistics for a 3-year term which shall expire on January 25, 2018
15-24 Accept 2013 Annual Audit Report - Accepts the annual audit for 2013 and certifies that all members of the Village Council have reviewed, at a minimum, the sections of the audit entitled “Comments and Recommendations”
14. Comments from the Public (Not to Exceed 5 minutes per person)
15. Adjournment
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