Village Council Public Meeting Agenda 20141210
VILLAGE OF RIDGEWOOD
VILLAGE COUNCIL
REGULAR PUBLIC MEETING
DECEMBER 10, 2014
8:00 P.M.
1. Call to Order - Mayor
2. Statement of Compliance with the Open Public Meetings Act
3. Roll Call - Village Clerk
4. Flag Salute and Moment of Silence
5. Acceptance of Financial Reports
6. Approval of Minutes
7. Proclamations
Drive Sober or Get Pulled Over – 2014 Year End Holiday Statewide Crackdown
8. Appointment and Swearing-in of Volunteer Firefighter
- Resolution 14-298 Appoint Volunteer Firefighter Robin Savage
- Oath of Office
9. Swearing-in of Career Fire Department Personnel
- Fire Lieutenant Justin O’Connor
- Fire Captain Gregory Hillerman
10. Comments from the Public (Not to exceed 5 minutes per person - 30 minutes in total)
11. Manager's Report
12. Village Council Reports
13. ORDINANCES – INTRODUCTION
3451 – Amend Chapter 145 – Fees – Significant Sewer Discharge Fees – Establishes the fee for tax exempt properties at $4.03 per thousand gallons of flow into the system and commercial/industrial/institutional premises at $4.03 per thousand gallons of flow into the system in excess of one EDU
3452 – Amend Chapter 147 – Filming – Police Officer Fees – Establishes that the fees for Police Officers for traffic control during filming will be found in Chapter 145 - Fees
3453 – Amend Chapter 265 – Vehicles and Traffic – Parking Meters, Time Limit Parking, and Additional Misc. Amendments – Establishes all 2- hour parking meters as 3-hour parking meters; establishes times for time limiting parking and parking meters; and other minor amendments required
3454 – Amend Chapter 145 – Fees Pertaining to Towing Services – Increases the fees pertaining to: towing services; the annual permit fee for a tow truck driver; storage services for vehicles; emergency road services; vehicle recovery and winching; towing of Village-owned or operated vehicles within the Village; and towing vehicles impounded or seized by the Village Police Department
3455 – Amend Chapter 265 – Vehicles and Traffic – Change Parking Meters to Three Hours – Changes all parking meters in the CBD parking lots to three hours
14. ORDINANCES - PUBLIC HEARING
3442 – Amend Chapter 265 – Vehicles and Traffic - Installation of Stop Signs - Belmont Road and Hamilton Road
3443 – Bond Ordinance – Work at Hudson Street Lot ($100,000)
3444 – Management Salary Ordinance
3445 – Non-Union Salary Ordinance
3446 – Amend Chapter 265 – Vehicles and Traffic - Establish Ridgewood Parking Permits
3447 – Amend Chapter 145-6 – Fees – Ridgewood Parking Permits
3448 – Amend Chapter 265 – Vehicles and Traffic – Central Business District Employee Parking – Cottage Place and Franklin Avenue (Ken Smith) Parking Lot
3449 – Amend Chapter 265 – Vehicles and Traffic – Change Parking Meters to Three Hours
3450 – Establish Fees for Parking Meters
15. RESOLUTIONS
THE FOLLOWING RESOLUTIONS, NUMBERED 14-299 THROUGH
14-330 ARE TO BE ADOPTED BY A CONSENT AGENDA, WITH ONE VOTE BY THE VILLAGE COUNCIL. THERE IS A BRIEF DESCRIPTION BESIDE EACH RESOLUTION TO BE CONSIDERED ON THE CONSENT AGENDA. EACH RESOLUTION WILL BE READ BY TITLE ONLY:
14-299 Approve Eagle Scout Project – Little Free Library – Approves the Eagle Scout project of a Little Free Library to be installed at the North Maple Avenue entrance to the Ridgewood Public Library as proposed by Eagle Scout candidate Kenneth Crane-Moscowitz. This has also been approved by the Library Director and the Library Board of Trustees.
14-300 Approve Village Cash Management Plan - Annual resolution which approves the Cash Management Plan and Policy. This Cash Management Plan is to be used as a guide for Village officials when depositing and investing the Village’s funds.
14-301 Designate Official Newspapers for 2015 - Annual resolution which designates The Record and the Ridgewood News as the official newspapers of the Village of Ridgewood
14-302 2015 Annual Meetings Statement - Annual resolution which sets the schedule for the Village Council Meetings for 2015
14-303 Establish Interest Rate for Non-Payment of Taxes, Assessments or Other Municipal Liens for 2015 and Set Grace Period - Authorizes the Tax Collector to charge 8% per annum on the first $1,500 of the delinquency and 18% per annum on any amount in excess of $1,500 becoming delinquent after the due date. Also allows for a ten day grace period for quarterly tax payments. In addition, the Tax Collector is authorized to charge a 6% per annum penalty on any fiscal year delinquency in excess of $10,000.
14-304 Establish Interest Rates for Delinquent Payments to the Water Utility for 2015 and Set Grace Period for Payment of Water Utility Bills - Sets an interest rate of 8% per annum on the first $1,500 and 18% per annum on a balance over $1,500 for the non-payment of water utility bills in excess of $50. Also sets a 30 day grace period for the payment of all water bills. In addition, a 6% per annum penalty may be charged on any fiscal year delinquency in excess of $10,000 in paying a water bill, as is imposed on taxpayers for the non-payment of taxes.
14-305 Establish Interest Rates for Delinquent Payments for Significant Sewer Discharge Bills for 2015 - Sets an interest rate of 8% per annum on the first $1,500 and 18% per annum on a balance over $1,500 for the non- payment of significant sewer discharge bills in excess of $50. Also sets a 30 day grace period for the payment of all water bills. In addition, a 6% per annum penalty may be charged on any fiscal year delinquency in excess of $10,000 in paying a significant sewer discharge bill, as is imposed on taxpayers for the non-payment of taxes.
14-306 Increase 2015 Deferred School Taxes - Increases deferred school taxes from $43,923,989.02 to $44,718,562.00, an increase of $794,568.00 from 12/31/13 to 12/31/14
14-307 Approve Budget Transfers – Annual resolution which transfers money in the 2015 budget from departments which have excess funds to those departments which do not have adequate funds
14-308 Approve 2015 Temporary Budget - Approves the 2015 Temporary Budget which will fund Village operations prior to the adoption of the 2015 Budget
14-309 Authorize Vending Machine for Village Hall – Authorizes the Village Manager to sign an agreement with Good & Healthy Vending, LLC, 309 Broadway, Hillsdale, NJ for a vending machine in Village Hall. Also authorizes the vending machine to be placed in the vestibule of Village Hall in the alcove area where the ATM used to be located.
14-310 Award Contract – Preparation of 2015 Village Council Meeting Minutes ($3.00/page) - Awards a contract for the preparation of the 2015 Village Council meeting minutes to Erin Gomyo, 22 Wilts Avenue, Hillsdale, NJ
14-311 Award Contract Analytical Testing of Contaminants – Ridgewood Water (NTE $12,275) – Awards a contract to a qualified vendor, Eurofins Eaton Analytical Lab, 750 Royal Oaks Drive, Suite 100, Monrovia, CA
14-312 Award Contract – Community Notifications – Nixle (NTE $11,000) – Awards a contract to a sole source provider, Nixle, LLC, 594 Howard Street, #204, San Francisco, CA
14-313 Award Contract – Laboratory Chemical Testing Paraphernalia – Ridgewood Water – Awards a contract to a sole source provider, IDEXX Distribution, Inc., One Idexx Drive,
Westbrook, ME
14-314 Award Contract – GIS Data and Mapping System Software – Ridgewood Water (NTE $10,087) – Awards a contract to a sole source provider, Bentley Systems Inc., 686 Stockton Drive, Exton, PA
14-315 Award Contract – Software for Computerized Hydraulic Model – Ridgewood Water (NTE $23,719.27) – Awards a contract to a sole source provider, Bentley Systems Inc., 686 Stockton Drive, Exton, PA
14-31 6 Title 59 Approval – Water Billing and Data Collection/Processing Services - Approves the specifications for Water Billing and Data Collection/Processing Services prepared by Ridgewood Water, pursuant to Title 59
14-317 Award Contract – Water Billing and Data Collection/Processing Services (NTE $190,350) – Awards the first year of a two-year contract to the sole bidder, Computil, Inc., 30 Controls Drive, Shelton, CT
14-318 Award Contract – Valley Hospital, Department of Community Health – Public Health and Nursing Services ($12,723.02) - Awards a contract to Valley Hospital, Department of Community Health for childhood immunizations, blood pressure clinics, nursing supervision and infectious disease reports
14-319 Award Contract Under State Contract – GIS Design System for Water Pollution Control Facility Collection System (NTE $22,385) – Awards a contract under State contract to SHI, 290 Davidson Avenue, Somerset, NJ
14-320 Award Contract Under State Contract – Repair of Police Department Radios and Antennas (NTE $5,000) – Awards a contract under State contract to Regional Communications, Inc., 64 East Ridgewood Ave., Paramus, NJ. This is necessary because the total expense spent on this commodity has exceeded $17,500 for 2014.
14-321 Award Contract Under State Contract – Traffic Control Signals (NTE $11,650) – Awards a contract under State Contract for 2 four- phase controller Assembly in Type G Cabinet for the Traffic and Signal Division. This is necessary because the total amount spent on this commodity exceeds $17,500 for 2014.
14-322 Award Emergency Contract – Supply of Replacement Valves for Eastside Pump Station (NTE $72,806) – Awards an emergency contract to Harper Control Solutions, Inc., 1010 Washington Blvd., Stamford, CT
14-323 Award Emergency Contract – Installation of Replacement Valves for Eastside Pump Station (NTE $19,800) – Awards an emergency contract to CFM Construction, 5 Bay Street, Stirling, NJ
14-324 Award Professional Services Contract – Surveying of Hudson Street Parking Lot (NTE $5,625) – Awards a Professional Services Contract to Daniel M. Dunn, P.L.S., P.P., Dunn Surveying and Mapping, P.A., 40 East Prospect Street, Waldwick, NJ
14-325 Authorize Shared Services Agreement - Municipal Court Teleconferencing (Northwest Bergen Shared Services) - Approves a Shared Services Agreement for 2015 for the Northwest Bergen Shared Service municipalities to use the Village of Ridgewood’s Municipal Court Teleconferencing equipment for arraignments
14-326 Confirm Endorsement of Community Development Block Grant Application – Village of Ridgewood – Ramp to New Bathrooms at Lester Stable - Confirms endorsement of a $60,000 CDB grant. This resolution does not obligate the financial resources of the Village but will expedite the expenditure of Community Development funds.
14-327 Accept Ridgewood Water Annual Maintenance Fee - Accepts an operating and administrative maintenance fee from Ridgewood Water based on the amount of total tax indicated by the assessed value of the land owned by Ridgewood Water
14-328 Appoint Joint Insurance Fund Commissioner - Appoints Roberta Sonenfeld, Village Manager, as the Village of Ridgewood’s Fund Commissioner for the Bergen County Municipal Joint Insurance Fund and the Municipal Excess Liability Joint Insurance Fund for 2015
14-329 Appoint Public Agency Compliance Officer (P.A.C.O) - Appoints Roberta Sonenfeld, Village Manager, as the P.A.C.O. for the Village of Ridgewood for 2015
14-330 Award Extraordinary Unspecifiable Contract – Boiler at Ridgewood Fire Headquarters
THE FOLLOWING RESOLUTIONS, NUMBERED 14-331 THROUGH
14-336, WILL BE CONSIDERED SEPARATELY AND READ IN FULL:
14-331 Title 59 Approval – Digital Notification Sign at Village Hall and Wilsey Square
14-332 Approve Participation in West Bergen Mental Healthcare, Inc. Employee Assistance Program
14-333 Authorize Agreement – CDL Drug and Alcohol Counseling ($25/CDL Holder)
14-334 Authorize Moving Federici Sculpture to Village Hall
14-335 Contractor for Temporary Heat for Fire House
14-336 Declare Dodge Neon Surplus Property
16. Comments from the Public (Not to Exceed 5 minutes per person)
17. Adjournment
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