Notice to Bidders - Lease & Service Agreement for Police Vehicles

NOTICE TO BIDDERS

Sealed bid proposals will be received by the Village of Ridgewood, in the Level Three (3) conference room at the Village Hall, 131 North Maple Avenue, Ridgewood, New Jersey, 07450 on Wednesday, November 29, 2017, at 10:00 A.M., prevailing time, and then publicly opened and read aloud for the following:

“36 MONTH LEASE AND SERVICE AGREEMENT FOR TWO (2) SUV’S, TWO (2) SEDANS, AND ONE (1) MINIVAN, AS WELL AS SERVICE FOR OTHER AUTHORIZED VEHICLES

RIDGEWOOD POLICE FLEET

JANUARY 1, 2018 THROUGH DECEMBER 31, 2020

FOR THE VILLAGE OF RIDGEWOOD.

        The selected vendor will provide an Equity Lease and Service Contract for the above mentioned vehicles. The specific but not limited to vehicle list is in the General Instructions. The vendor will also provide Service Contracts for any vehicle within the Ridgewood Police Fleet that meets the requirements of the fleet and is requested to be added to the Service Contract.

        Specifications and bid forms may be obtained by mail from the office of the Division of Engineering, 131 North Maple Avenue, Ridgewood, New Jersey 07450 for a non-refundable fee of $10.00 per set of bid documents. Documents may be examined or picked up in person between the hours of 8:30 a.m. and 4:30 p.m. at the Village Hall, 131 North Maple Avenue, Ridgewood, New Jersey 07450, Monday through Friday. Prospective bidders requesting bid documents be mailed to them shall be responsible for providing their own postage/delivery service remuneration. No specifications and/or proposal forms shall be given out after 4:30 p.m. on Wednesday, November 22, 2017.

Prices quoted must be net and exclusive of all Federal, State and Local Sales and Excise Taxes. Bids may be submitted in person or by mail, addressed to the Office of the Village Clerk. The Village assumes no responsibility for loss or non-delivery of any bid sent to it prior to the Bid opening.

Each bid must be enclosed in a sealed envelope with the name of the bidder thereon and endorsed, "36 MONTH LEASE AND SERVICE AGREEMENT FOR TWO (2) SUV, TWO (2) SEDANS, AND ONE (1) MINIVAN, AS WELL AS SERVICE FOR OTHER AUTHORIZED VEHICLES RIDEWOOD POLICE FLEET JANUARY 1, 2018 THROUGH DECEMBER 31, 2020 FOR THE VILLAGE OF RIDGEWOOD" and must be accompanied by a certified check, cashier's check, or Bid Bond (Schedule B), drawn to the order of the Village of Ridgewood for $500.00; a Consent of Surety (Schedule A); a Corporation or Partnership Statement (Schedule C); a Non-Collusion Affidavit (Schedule D); a Statement of Responsibility (Schedule E); and the Disclose of Investment Activities in Iran (Schedule I). Any award or partial awards may be made at a later or subsequent time or meeting of the Village Council.

All bids submitted shall contain a copy of the bidder’s New Jersey Business Registration Certificate and a copy of the Certificate of Employee Information Report, as applicable.

The successful bidder shall furnish and deliver to the Village of Ridgewood a performance and payment bond (Schedule F) in the amount of $5,000.00 as security for the faithful performance of the Contract. Additionally, the successful bidder shall furnish policies or Certificates of Insurance required by the Contract. In default thereof, said checks and/or bid bond and the amount represented thereby shall be forfeited to the Village of Ridgewood as liquidated damages, not as a penalty.

Proposals submitted by Bidders and/or Bidder's Insurance Company(is) not chartered in the State of New Jersey, must be accompanied by proper certificate(s) from the Secretary of State, indicating that such Bidders, Bidder's Insurance Company(is), and/or Surety Company(is)'s is (are) authorized to do business in the State of New Jersey. The Village of Ridgewood reserves the right to reject any or all bids, to waive any informalities or to accept a bid which, in its judgment best serves the interest of the Village. No bids may be withdrawn for a period of sixty (60) days after the date and time set for the opening of bids.

"BIDDERS ARE REQUIRED TO COMPLY WITH THE REQUIREMENTS OF N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27).  A complete statement as to these requirements is included in the specifications.

By Order of the Village Manager