Notice to Bidders - RFP Snow Plowing Services for Winter Season

NOTICE TO BIDDERS

Sealed bid proposals will be received by the Village of Ridgewood, in the Level Three Conference Room at the Village Hall, 131 North Maple Avenue, Ridgewood, New Jersey 07450 on Wednesday, June 13, 2018 at 11:00 a.m. prevailing time, and then publicly opened and read aloud for following project:

“Snow Plowing Services for the Village of Ridgewood for the Winter Season

Beginning November 1, 2018, through May 1, 2019, inclusive”

The work of the contract shall consist of providing snow plowing services and equipment to the Village of Ridgewood upon request by the Village. Those services may include supplying various size specified snowplow trucks, salt trucks, trucks for hauling of snow, and crews with equipment for the clearing of sidewalks of snow and ice upon notification, and in accordance with the specifications and technical requirements described in the contract documents. The Village will consider partial awards for supplying the specified size trucks and sidewalk snow clearing crews requested.  Upon mutual agreement of all parties, the Village will consider extending this contract for an additional year beyond the term stated.

Specifications and bid forms may be obtained by mail from the office of the Engineering Division, Department of Public Works, 131 North Maple Avenue, Ridgewood, New Jersey 07450, telephone (201) 670-5500, Extension 238, for a non-refundable fee of $10.00, per set of bid documents. Documents may be examined or picked up in person between the hours of 8:30 a.m. and 4:30 p.m. at the Engineering Division, Department of Public Works, Village Hall, 131 North Maple Avenue, Ridgewood, New Jersey 07450, Monday through Friday. Prospective bidders requesting bid documents be mailed to them shall be responsible for providing their own postage/delivery service remuneration.   No Specifications and/or Proposal forms shall be given out after 4:30 p.m. on Monday, June 11, 2018.

Prices quoted must be net and exclusive of all federal, state and local sales and excise taxes. Bids may be submitted in person or by mail. Mailed bids shall be addressed to the Office of the Village Clerk. The Village assumes no responsibility for loss or non-delivery of any bid to the bid opening location sent to it prior to the Bid opening.

The contractual obligation of the Village of Ridgewood under this Contract for these Items is contingent upon the availability of appropriate funds from which payment for this Contract can be made.

Each bid must be enclosed in a sealed envelope with the name of the bidder thereon and endorsed, "Snow Plowing Services for the Village of Ridgewood for the Winter Season beginning November 1, 2018 through May 1, 2019, inclusive" and must be accompanied by the following: either a certified check, cashier's check, or Bid Bond (Schedule B), drawn to the order of the Village of Ridgewood for $1,000; a Consent of Surety (Schedule A); a Corporation or Partnership Statement (Schedule C); a Non-Collusion Affidavit (Schedule D); and a Statement of Responsibility (Schedule E) and the Disclose of Investment Activities in Iran (Schedule I). Any award or awards may be made at a later or subsequent time or meeting of the Village Council. All required schedules, that is Schedule A, B, C, D, E, and I, are required to be submitted on the forms enclosed in the bid documents. No other forms will be accepted.

All contractors, their subcontractors, and material suppliers shall comply with all applicable provisions of the Contractor Business Registration Program, pursuant to Public Law 2004 Chapter 57. Evidence of satisfactory registration(s) shall be submitted at the time of the bid. All bids submitted shall contain a copy of the bidder’s New Jersey Business Registration Certificate.

The successful bidder shall furnish and deliver to the Village of Ridgewood a performance and payment bond in the amount of $10,000.00 as security for the faithful performance of the Contract. Additionally, the successful bidder shall furnish policies or Certificates of Insurance as required by the Contract. In default thereof, the said checks and/or bid bond submitted with the bid, and the amount represented thereby shall be forfeited to the Village of Ridgewood as liquidated damages, not as a penalty.

Proposals submitted by Bidders and/or Bidder's Insurance Company(ies) not chartered in the State of New Jersey, must be accompanied by proper certificate(s) from the Secretary of State, indicating that such Bidders, Bidder's Insurance Company(ies), and/or Surety Company(ies)'s is (are) authorized to do business in the State of New Jersey. The Village of Ridgewood reserves the right to reject any or all bids, to waive any informalities or to accept a bid which, in its judgment best serves the interest of the Village. No bids may be withdrawn for a period of sixty (60) days after the date and time set for the opening of bids.

"BIDDERS ARE REQUIRED TO COMPLY WITH THE REQUIREMENTS OF N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27).   A complete statement as to these requirements is included in the specifications."

By Order of the Village Manager