BID NOTICE - Line Stop and Valve Insertion Services

NOTICE TO BIDDERS

Sealed bid proposals will be received by Ridgewood Water, a utility of the Village of Ridgewood, in the Ridgewood Water office, located on the fifth floor of Village Hall, 131 North Maple Avenue, Ridgewood, New Jersey 07451, on Wednesday, October 16, 2019 at 10:00 a.m. prevailing time, and then publicly opened and read aloud for the following project:

“LINE STOP AND VALVE INSERTION SERVICES”

The work of the Contract shall be to provide line stop and valve insertion services in response to water emergencies in accordance with the requirements of Ridgewood Water, Ridgewood, New Jersey 07451, as needed and described in the contract specifications. 

Specifications and bid documents may be picked up in person from the office of Ridgewood Water (Village Hall – Level 5, 131 North Maple Avenue, Ridgewood, New Jersey 07451) Monday through Friday between the hours of 8:30 a.m. and 4:30 p.m.  Prospective bidders requesting bid documents be mailed to them shall call Ridgewood Water at 201-670-5521 and will be responsible for providing their own postage/delivery service remuneration.  No specifications and/or proposal forms shall be given out after 4:30 pm on Tuesday, October 15, 2019.

The contractual obligation of the Village of Ridgewood under this Contract for these items is contingent upon the availability of appropriated funds from which payment for this Contract can be made.

Prices quoted must be net and exclusive of all Federal, State and Local Sales and Excise Taxes.  Bids may be submitted prior to the bid opening in person or by mail, addressed to the Office of the Village Clerk.  The Village assumes no responsibility for loss or non-delivery of any bid sent to it prior to the Bid opening.  

Each bid must be enclosed in a sealed envelope with the name of the bidder thereon and endorsed “LINE STOP AND VALVE INSERTION SERVICES”, and must be accompanied by the following: 

• A certified check, cashier's check, or Bid Bond (Schedule B), drawn to the order of the Village of Ridgewood for ten percent (10%) of the amount bid, or $20,000, whichever is less;
• A Statement of Ownership – Ownership Disclosure Certification (Schedule C);
• A Non-Collusion Affidavit (Schedule D);
• A Statement of Responsibility (Schedule E);
• A copy of the bidder’s State of New Jersey Business Registration Certificate.
• A copy of the bidder’s State of New Jersey Public Works Contractor Registration Certificate

Any award or awards may be made at a later or subsequent time or meeting of the Village Council.  All required schedules, that is, B, C, D, and E, are required to be submitted on the forms attached to the bid documents.  No other forms will be accepted. 

The successful bidder shall comply with all applicable provisions of the Prevailing Wage Act, as determined by the New Jersey Department of Labor. All contractors, their subcontractors, and material suppliers shall comply with all applicable provisions of the Public Works Contractor Registration Act, pursuant to Public Law 1999 Chapter 238 and the Contractor Business Registration Program, pursuant to Public Law 2004 Chapter 57.

The successful bidder shall furnish and deliver to the Village of Ridgewood a performance and payment bond (Schedule F) in the amount of 100 percent of the accepted bid amount as security for the faithful performance of the Contract.  Additionally, the successful bidder shall furnish policies or Certificates of Insurance required by the Contract.  In default thereof, said checks and/or bid bond and the amount represented thereby shall be forfeited to the Village of Ridgewood as liquidated damages, not as a penalty. 

Proposals submitted by Bidders and/or Bidder's Insurance Company(ies) not chartered in the State of New Jersey, must be accompanied by proper certificate(s) from the Secretary of State, indicating that such Bidders, Bidder's Insurance Company(ies), and/or Surety Company(ies) is (are) authorized to do business in the State of New Jersey.  The Village of Ridgewood reserves the right to reject any or all bids, to waive any informality or to accept a bid which, in its judgment best serves the interest of the Village. No bids may be withdrawn for a period of sixty-days (60) after the date and time set for the opening of bids.

"BIDDERS ARE REQUIRED TO COMPLY WITH THE REQUIREMENTS OF P.L.1975, C. 127. (NJAC 17:27) regarding Affirmative Action, and Executive Order No. 11246 regarding equal employment opportunity, as amended".  A complete statement as to these requirements is included in the specifications.

By Order of the Village Manager                                                                                                 Publication Date:  September 13, 2019