20161214 - Regular Public Meeting

VILLAGE OF RIDGEWOOD

VILLAGE COUNCIL

REGULAR PUBLIC MEETING

DECEMBER 14, 2016

 8:00 P.M.

 

1.   Call to Order - Mayor

 

2.   Statement of Compliance with the Open Public       Meetings Act

 

3.   Roll Call - Village Clerk

 

4.   Flag Salute and Moment of Silence

 

5.   Acceptance of Financial Reports

 

6.   Approval of Minutes

 

7.   Proclamations

 

     Drive Sober or Get Pulled Over – 2016 Year End Holiday Statewide Crackdown

 

8.   Oath of Office and Swearing-in of Fire Fighter     Christopher Mead

 

9.   Oath of Office and Swearing-in of Fire Lieutenant Jordan Papietro-Zales

 

10.  Comments from the Public (Not to exceed 3             minutes per person - 40 minutes in total)

 

11.  Village Manager's Report

 

12.  Village Council Reports

 

13.  ORDINANCES – INTRODUCTION – RIDGEWOOD WATER

 

     NONE

 

14.  ORDINANCES - PUBLIC HEARING – RIDGEWOOD WATER

 

     NONE

 

15.  RESOLUTIONS – RIDGEWOOD WATER

 

THE FOLLOWING RESOLUTIONS, NUMBERED 16-363 THROUGH

16-371 ARE TO BE ADOPTED BY A CONSENT AGENDA, WITH ONE VOTE BY THE VILLAGE COUNCIL. THERE IS A BRIEF DESCRIPTION BESIDE EACH RESOLUTION TO BE CONSIDERED ON THE CONSENT AGENDA. EACH RESOLUTION WILL BE READ BY TITLE ONLY:

16-363    Title 59 Approval – Line Stop and Valve                Insertion Services – Approves the plans and            specifications for Line Stop and Valve                    Insertion Services prepared by the Ridgewood           Water Department, pursuant to Title 59

16-364    Award Contract – Line Stop and Valve                Insertion      Services (NTE $190,800) – Awards a              the second year of a two-year contract to the       lowest responsible bidder, Carner Brothers,                10 Steel Court, Roseland, NJ

16-365    Title 59 Approval – Laboratory Analysis                 Services – Approves the plans and                      specifications for Laboratory Analysis                 Services prepared by the Ridgewood Water               Department, pursuant to Title 59

16-366    Award Contract – Laboratory Analysis Services        (NTE      $47,520) – Awards the second year of a           two-year contract to the sole responsible             bidder, Aqua Pro-Tech Laboratories, 1275            Bloomfield Avenue, Building #6, Fairfield, NJ

16-367    Award Contract – Vance Tank Rehabilitation           (NTE      $332,500) – Awards a contract to the            lowest responsible bidder, DN Tank, 11 Teal            Road, Wakefield, MA

16-368    Award Professional Services Contract – Water              System Divestiture Study (NTE $73,500) –             Awards a no-bid Professional Services                    Contract to Mott MacDonald, 111 South Wood               Avenue, Iselin, NJ under a non-fair and open                contract. The required Pay to Play forms             have      been submitted to the Village Clerk.

16-369    Award Extraordinary, Unspecifiable Services              Contract – Repairs to Air Stripping Tower –              Main      Treatment Facility (NTE $37,480) –                   Awards an EUS contract to Layne Christensen            Company, 1 Executive Drive, Suite 270,                    Somerset, NJ

16-370    Authorize Change Order – Water Main Stream             Crossings (NTE $78,000) – Authorizes a change      order to the original contractor, Mott                     MacDonald, 111 South Wood Avenue, Iselin, NJ.      This change order was necessary due to                    bidding phase and construction services                    required.

16-371    Reject Bids – Glen Tank Rehabilitation –              Rejects the bids received due to the fact             that they exceeded the funding in the budget               as well as the consulting engineer’s cost               estimate

 

 

 

 

16.  ORDINANCES – INTRODUCTION

 

3568 – Amend Chapter 263 - Valet Parking Services –        Annual Operating Permit Fee and Requirement to         Cover Valet Parking Signs – Amends the valet        parking services ordinance to establish a fee of    $1,000 if purchased between January 1st and June       30th, and a fee of $500 if purchased between       July 1st and December 31st. This ordinance also      requires the valet parking operator to cover all  valet parking signage when valet parking is not            in use.

3569 – Amend Chapter 145 – Fees – Ridgewood Parking        Permit Ordinance – Parking Permit for All            Parking Lots – Amends the $1,000 fee for RPP for     Ridgewood residents to allow them to park in all  parking lots, including the train station

3570 – Establish Regulations for Short Term Rentals of           Private Homes – Establishes regulations which         shall prohibit short term use, occupancy or           rentals of private homes for 30 days or less,            with the exception of house guests

3571 – Amend Chapter 265 – Vehicles and Traffic –            Establish No Left Turn at Van Neste Square –       Prohibits a left turn at the intersection of Van  Neste Square and East Ridgewood Avenue,                  traveling in the northerly direction

 

17.  ORDINANCES – PUBLIC HEARING

 

3559 – Amendments to Various Salary Ordinances

3560 – Non-Union Salary Ordinance

3561 – Management Salary Ordinance

3562 – Amend Chapter 190 – Land Use and Development -        Regulations for A-Frame Signs in Central             Business District

3563 – Amend Chapter 265 – Vehicles and Traffic – No          Stopping or Standing – Bogert Avenue and               Cambridge

3564 – Capital Fund Balance – Replacement of HVAC Unit

     Ridgewood Library ($32,000)

3565 – Authorize the Execution of Amended Lease for         Social Services Association’s Use of 6 Station        Plaza

3566 – Amend Chapter 265 – Vehicles and Traffic –          Establish No Repeat Parking in Zone Districts in    Central Business District

3567 – Amend Chapter 145 – Fees – Fees for A-Frame          Signs in Central Business District

 

 

 

 

18.  RESOLUTIONS

 

THE FOLLOWING RESOLUTIONS, NUMBERED 16-372 THROUGH

16-404 ARE TO BE ADOPTED BY A CONSENT AGENDA, WITH ONE VOTE BY THE VILLAGE COUNCIL. THERE IS A BRIEF DESCRIPTION BESIDE EACH RESOLUTION TO BE CONSIDERED ON THE CONSENT AGENDA. EACH RESOLUTION WILL BE READ BY TITLE ONLY:

 

16-372    Approve Village Cash Management Plan - Annual      resolution which approves the Cash Management          Plan and Policy. This Cash Management Plan           is to be used as a guide for Village                   officials when depositing and investing the            Village’s funds.

16-373    Designate Official Newspapers for 2017 -             Annual resolution which designates The Record      and the Ridgewood News, and the USA Today             Network (the parent company of both              newspapers) as the official newspapers of the          Village of Ridgewood

16-374    2017 Annual Meetings Statement - Annual                  resolution which sets the schedule for the              Village Council Meetings for 2017

16-375    Approve Budget Transfers - Annual resolution              which transfers money in the 2016 budget from      departments which have excess funds to those               departments which do not have adequate funds

16-376    Approve 2017 Temporary Budgets - Approves             the 2017 Temporary Budgets for the General             budget, the Water Utility budget, and the             Parking Utility budget, which will fund                Village operations prior to the adoption of                the 2017 Budget

16-377    Award Professional Services Contract –                    Financial Computer Software (NTE $21,539) –               Awards a Professional Services Contract to             Edmunds & Associates, 301A Tilton Road,                  Northfield, NJ. The required Pay to Play              forms have been filed with the Village Clerk.

16-378    Award Professional Services Contract – 2017               Physician for Child Health Conference (NTE               $5,700) – Awards a Professional Services              Contract to Dr. Wayne Narucki, 33 Lincoln            Avenue, Rutherford, NJ

16-379    Award Professional Services Contract – Risk               Management Consultants - Awards a                        Professional Services contract under a no-bid         contract to Brown and Brown Metro, LLC, 56           Livingston Avenue, Roseland, NJ. The hiring              of a Risk Management Consultant is required              under the Joint Insurance Fund’s bylaws.

 

16-380    Award Professional Services Contract –                    Employee Assistance Program (NTE $5,000) -           Awards a non-exclusive Professional Services               Contract to West Bergen Mental Healthcare,             120 Chestnut Street, Ridgewood, NJ for an                Employee Assistance Program

16-381    Award Contract – Preparation of 2017 Village        Council Meeting Minutes ($6/page; NTE            $12,000) - Awards a contract for the                preparation of the 2017 Village Council             meeting minutes to Barbara Dillon, 10 Bergen        Place, Mahwah, NJ as the lowest responsible         quote

16-382    Award Contract – Rental of Two Designated           Parking Spaces on North Broad Street by the                Taxi Stand – Awards a contract to the sole                responsible bidder, E & K, LLC, 99 Royal            Avenue, Apt. 2, Hawthorne, NJ, at a price of             $2,000 annually, to be paid to the Village

16-383    Award Contract Under State Contract –                    Ammunition – Police Department (NTE                $28,184.08) – Awards a contract under State            Contract to Eagle Point Gun/T.J. Morris & Son        – New Jersey, 1707 Third Street, Thorofare,            NJ

16-384    Award Contract Under State Contract – Bullet              Proof Vests – Police Department (NTE $6,438)             – Awards a contract under State Contract to              Lawmen New Jersey Supply Company, 7115                 Airport Highway, Pennsauken, NJ

16-385    Award Contract Under State Contract –

          E-ticketing Hardware (NTE $22,172.02) –                 Awards a contract under State Contract to CDW       Government, 75 Remittance Avenue, Suite 1515,      Chicago, IL

16-386    Award Contract Under ESCNJ Purchasing               Contract – Two 2017 Kenworth T470 Chassis and      Cab (NTE $247,208.38) – Awards a contract          under the ECSNJ Purchasing Contract to              Gabrielli Truck Sales, 239 Bergen Turnpike,         Ridgefield Park, NJ

16-387    Award Contract – 2017 Recreational Program                Instruction - Awards contracts to various               vendors for 2017 recreation programs offered              by the Village of Ridgewood’s Department of                Parks and Recreation

 

 

 

 

 

 

16-388    Title 59 Approval – Dewatered Sewer Sludge              Hauling Services - Approves the plans and           specifications for Dewatered Sewer Sludge               Hauling Services for the Village of Ridgewood        Water Pollution Control Facility, Beginning              January 1, 2017 through December 31, 2017,           inclusive, prepared by the Engineering                   Division, pursuant to Title 59

16-389    Award Contract – Dewatered Sewer Sludge                  Hauling Services (NTE $112,640) – Awards a           contract to the lowest responsible bidder,           Spectraserv, Inc., 75 Jacobus Avenue, Kearny,          NJ

16-390    Authorize Shared Services Agreement -                   Municipal Court Teleconferencing (Northwest             Bergen Shared Services)- Approves a Shared             Services Agreement for 2017 for the Northwest       Bergen Shared Service municipalities to use                the Village of Ridgewood’s Municipal Court               Teleconferencing equipment for arraignments

16-391    Authorize Shared Services Agreement – Child             Health Clinic (Fair Lawn & Glen Rock, NTE                $1,900 per municipality)- Authorizes a Shared           Services Agreement with the Borough of Fair                Lawn and the Borough of Glen Rock for a Child         Health Clinic. Each municipality will pay                one-third of the cost for the program.        

16-392    Authorize Change Order – Disposal and                  Recycling of Vegetative Waste (NTE $3,700) –           Authorizes a change order to the original             contractor, B & B Organic Waste Recycling,               280 Marshall Mill Road, West Milford, NJ.            This change order was necessary due to the               fact that the tub grinder broke down which              required the contractor to take away                vegetative waste which had not been                 processed.

16-393    Approve Cancellation of Grant Receivable and                Grant Reserve – 2014 Bergen County Municipal              Alliance Grant – Cancels $3,806.72 in Grant            Receivable and $9,066.89 in Grant Reserve for        this grant since they expired on 12/31/2015

16-394    Approve Cancellation of Grant Receivable and                Grant Reserves – NJ Department of                       Environmental Protection Storm Water Plan –             Cancels $10,583 in Grant Receivable and                    $8,787.52 in 2006 Grant Reserve and                   $13,169.27 in 2004 Grant Reserve for this            grant since they expired on 12/31/2010

 

 

 

 

16-395    Urge Governor’s Support and Signature on             Electronic Waste Management Act Legislation –      Urges Governor Christie to support and sign              the Electronic Waste Management Act                    legislation, which would enable the                   continuation of free government-sponsored           collection programs for covered electronic               devices (computer hardware). This legislation         has already been approved by the NJ State            Senate and NJ State Assembly.

16-396    Authorize Sale of a Portion of Barrington            Road – Authorizes the Village to offer for                sale a portion of Barrington Road, which is                described as an easterly terminus of                   Barrington Road at its intersection with             Hillcrest Road, to the neighboring property                owners. This sale is being authorized because       one of the neighboring property owners has               expressed an interest in the purchase of               ownership of this property, and it is no            longer needed for public purpose.

16-397    Authorize Applications for Brownfield Grants              – Authorizes the Village to execute two                    Brownfield grant funding applications for the        assessment and cleanup of the underground              contamination at the North Walnut Street            parking lot

16-398    Authorize Application for Bergen County                 Municipal Alliance Grant – Approves the                  acceptance of $11,677 in Municipal Alliance             Grant funds for the purpose of providing Drug      and Alcohol Awareness programs for the                   Village for fiscal year July 1, 2017-June 30,       2018

16-399    Approve Amendment to Field Policy for                    Recognized Groups – Providing Various                  Information Annually - Approves an amendment              to the Field Policy to require recognized             groups, who use Village property, to annually           provide various information about their                   groups

16-400    Accept Donation of Generator for Traffic &             Signal Building from Borough of Glen Rock –              Accepts the donation of a generator from the              Borough of Glen Rock, which will be used to               power the Traffic & Signal Building when           there are situations with loss of electric              power

 

 

 

 

 

16-401    Appoint Public Agency Compliance Officer            (P.A.C.O)- Appoints Heather Mailander,                    Acting Village Manager, as the P.A.C.O. for                the Village of Ridgewood for 2017 until such           time as she no longer serves in the position        of Acting Village Manager

16-402    Authorize Hiring Special Attorney – RCRD               Matter ($135/hour; NTE $25,000) – Authorizes          the hiring of a Special Attorney for the                portion of the RCRD matter, dealing with a                conflict of interest. The attorney to be                hired is: Peter Scandariato, Esq., of                   Eastwood, Scandariato & Steinberg, 336                   President Street, Saddle Brook, NJ

16-403    Declare Property Surplus – Fire Department –        Declares various property of the Fire                 Department surplus and authorizes the Acting         Village Manager to dispose of the items

16-404    Authorize Agreement – CDL Drug and Alcohol              Counseling ($25/CDL Holder) - Authorizes an            agreement with West Bergen Mental Healthcare,           Inc., 120 Chestnut Street, Ridgewood, NJ for        substance abuse counseling for Village                 employees who are CDL holders and test                   positive for drug and/or alcohol use during            random drug tests.

 

19.  Comments from the Public (Not to Exceed 5 minutes    per person)

 

20.  Resolution to go into Closed Session

 

21.  Closed Session

 

  1. Legal – Water System Divestiture Study;     Request for Payment of Health    Benefits for   Former Employee

  2. Personnel – Police Department; Performance Review - Village Clerk

     

    22.  Adjournment

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