20161214 - Regular Public Meeting
VILLAGE OF RIDGEWOOD
VILLAGE COUNCIL
REGULAR PUBLIC MEETING
DECEMBER 14, 2016
8:00 P.M.
1. Call to Order - Mayor
2. Statement of Compliance with the Open Public Meetings Act
3. Roll Call - Village Clerk
4. Flag Salute and Moment of Silence
5. Acceptance of Financial Reports
6. Approval of Minutes
7. Proclamations
Drive Sober or Get Pulled Over – 2016 Year End Holiday Statewide Crackdown
8. Oath of Office and Swearing-in of Fire Fighter Christopher Mead
9. Oath of Office and Swearing-in of Fire Lieutenant Jordan Papietro-Zales
10. Comments from the Public (Not to exceed 3 minutes per person - 40 minutes in total)
11. Village Manager's Report
12. Village Council Reports
13. ORDINANCES – INTRODUCTION – RIDGEWOOD WATER
NONE
14. ORDINANCES - PUBLIC HEARING – RIDGEWOOD WATER
NONE
15. RESOLUTIONS – RIDGEWOOD WATER
THE FOLLOWING RESOLUTIONS, NUMBERED 16-363 THROUGH
16-371 ARE TO BE ADOPTED BY A CONSENT AGENDA, WITH ONE VOTE BY THE VILLAGE COUNCIL. THERE IS A BRIEF DESCRIPTION BESIDE EACH RESOLUTION TO BE CONSIDERED ON THE CONSENT AGENDA. EACH RESOLUTION WILL BE READ BY TITLE ONLY:
16-363 Title 59 Approval – Line Stop and Valve Insertion Services – Approves the plans and specifications for Line Stop and Valve Insertion Services prepared by the Ridgewood Water Department, pursuant to Title 59
16-364 Award Contract – Line Stop and Valve Insertion Services (NTE $190,800) – Awards a the second year of a two-year contract to the lowest responsible bidder, Carner Brothers, 10 Steel Court, Roseland, NJ
16-365 Title 59 Approval – Laboratory Analysis Services – Approves the plans and specifications for Laboratory Analysis Services prepared by the Ridgewood Water Department, pursuant to Title 59
16-366 Award Contract – Laboratory Analysis Services (NTE $47,520) – Awards the second year of a two-year contract to the sole responsible bidder, Aqua Pro-Tech Laboratories, 1275 Bloomfield Avenue, Building #6, Fairfield, NJ
16-367 Award Contract – Vance Tank Rehabilitation (NTE $332,500) – Awards a contract to the lowest responsible bidder, DN Tank, 11 Teal Road, Wakefield, MA
16-368 Award Professional Services Contract – Water System Divestiture Study (NTE $73,500) – Awards a no-bid Professional Services Contract to Mott MacDonald, 111 South Wood Avenue, Iselin, NJ under a non-fair and open contract. The required Pay to Play forms have been submitted to the Village Clerk.
16-369 Award Extraordinary, Unspecifiable Services Contract – Repairs to Air Stripping Tower – Main Treatment Facility (NTE $37,480) – Awards an EUS contract to Layne Christensen Company, 1 Executive Drive, Suite 270, Somerset, NJ
16-370 Authorize Change Order – Water Main Stream Crossings (NTE $78,000) – Authorizes a change order to the original contractor, Mott MacDonald, 111 South Wood Avenue, Iselin, NJ. This change order was necessary due to bidding phase and construction services required.
16-371 Reject Bids – Glen Tank Rehabilitation – Rejects the bids received due to the fact that they exceeded the funding in the budget as well as the consulting engineer’s cost estimate
16. ORDINANCES – INTRODUCTION
3568 – Amend Chapter 263 - Valet Parking Services – Annual Operating Permit Fee and Requirement to Cover Valet Parking Signs – Amends the valet parking services ordinance to establish a fee of $1,000 if purchased between January 1st and June 30th, and a fee of $500 if purchased between July 1st and December 31st. This ordinance also requires the valet parking operator to cover all valet parking signage when valet parking is not in use.
3569 – Amend Chapter 145 – Fees – Ridgewood Parking Permit Ordinance – Parking Permit for All Parking Lots – Amends the $1,000 fee for RPP for Ridgewood residents to allow them to park in all parking lots, including the train station
3570 – Establish Regulations for Short Term Rentals of Private Homes – Establishes regulations which shall prohibit short term use, occupancy or rentals of private homes for 30 days or less, with the exception of house guests
3571 – Amend Chapter 265 – Vehicles and Traffic – Establish No Left Turn at Van Neste Square – Prohibits a left turn at the intersection of Van Neste Square and East Ridgewood Avenue, traveling in the northerly direction
17. ORDINANCES – PUBLIC HEARING
3559 – Amendments to Various Salary Ordinances
3560 – Non-Union Salary Ordinance
3561 – Management Salary Ordinance
3562 – Amend Chapter 190 – Land Use and Development - Regulations for A-Frame Signs in Central Business District
3563 – Amend Chapter 265 – Vehicles and Traffic – No Stopping or Standing – Bogert Avenue and Cambridge
3564 – Capital Fund Balance – Replacement of HVAC Unit
Ridgewood Library ($32,000)
3565 – Authorize the Execution of Amended Lease for Social Services Association’s Use of 6 Station Plaza
3566 – Amend Chapter 265 – Vehicles and Traffic – Establish No Repeat Parking in Zone Districts in Central Business District
3567 – Amend Chapter 145 – Fees – Fees for A-Frame Signs in Central Business District
18. RESOLUTIONS
THE FOLLOWING RESOLUTIONS, NUMBERED 16-372 THROUGH
16-404 ARE TO BE ADOPTED BY A CONSENT AGENDA, WITH ONE VOTE BY THE VILLAGE COUNCIL. THERE IS A BRIEF DESCRIPTION BESIDE EACH RESOLUTION TO BE CONSIDERED ON THE CONSENT AGENDA. EACH RESOLUTION WILL BE READ BY TITLE ONLY:
16-372 Approve Village Cash Management Plan - Annual resolution which approves the Cash Management Plan and Policy. This Cash Management Plan is to be used as a guide for Village officials when depositing and investing the Village’s funds.
16-373 Designate Official Newspapers for 2017 - Annual resolution which designates The Record and the Ridgewood News, and the USA Today Network (the parent company of both newspapers) as the official newspapers of the Village of Ridgewood
16-374 2017 Annual Meetings Statement - Annual resolution which sets the schedule for the Village Council Meetings for 2017
16-375 Approve Budget Transfers - Annual resolution which transfers money in the 2016 budget from departments which have excess funds to those departments which do not have adequate funds
16-376 Approve 2017 Temporary Budgets - Approves the 2017 Temporary Budgets for the General budget, the Water Utility budget, and the Parking Utility budget, which will fund Village operations prior to the adoption of the 2017 Budget
16-377 Award Professional Services Contract – Financial Computer Software (NTE $21,539) – Awards a Professional Services Contract to Edmunds & Associates, 301A Tilton Road, Northfield, NJ. The required Pay to Play forms have been filed with the Village Clerk.
16-378 Award Professional Services Contract – 2017 Physician for Child Health Conference (NTE $5,700) – Awards a Professional Services Contract to Dr. Wayne Narucki, 33 Lincoln Avenue, Rutherford, NJ
16-379 Award Professional Services Contract – Risk Management Consultants - Awards a Professional Services contract under a no-bid contract to Brown and Brown Metro, LLC, 56 Livingston Avenue, Roseland, NJ. The hiring of a Risk Management Consultant is required under the Joint Insurance Fund’s bylaws.
16-380 Award Professional Services Contract – Employee Assistance Program (NTE $5,000) - Awards a non-exclusive Professional Services Contract to West Bergen Mental Healthcare, 120 Chestnut Street, Ridgewood, NJ for an Employee Assistance Program
16-381 Award Contract – Preparation of 2017 Village Council Meeting Minutes ($6/page; NTE $12,000) - Awards a contract for the preparation of the 2017 Village Council meeting minutes to Barbara Dillon, 10 Bergen Place, Mahwah, NJ as the lowest responsible quote
16-382 Award Contract – Rental of Two Designated Parking Spaces on North Broad Street by the Taxi Stand – Awards a contract to the sole responsible bidder, E & K, LLC, 99 Royal Avenue, Apt. 2, Hawthorne, NJ, at a price of $2,000 annually, to be paid to the Village
16-383 Award Contract Under State Contract – Ammunition – Police Department (NTE $28,184.08) – Awards a contract under State Contract to Eagle Point Gun/T.J. Morris & Son – New Jersey, 1707 Third Street, Thorofare, NJ
16-384 Award Contract Under State Contract – Bullet Proof Vests – Police Department (NTE $6,438) – Awards a contract under State Contract to Lawmen New Jersey Supply Company, 7115 Airport Highway, Pennsauken, NJ
16-385 Award Contract Under State Contract –
E-ticketing Hardware (NTE $22,172.02) – Awards a contract under State Contract to CDW Government, 75 Remittance Avenue, Suite 1515, Chicago, IL
16-386 Award Contract Under ESCNJ Purchasing Contract – Two 2017 Kenworth T470 Chassis and Cab (NTE $247,208.38) – Awards a contract under the ECSNJ Purchasing Contract to Gabrielli Truck Sales, 239 Bergen Turnpike, Ridgefield Park, NJ
16-387 Award Contract – 2017 Recreational Program Instruction - Awards contracts to various vendors for 2017 recreation programs offered by the Village of Ridgewood’s Department of Parks and Recreation
16-388 Title 59 Approval – Dewatered Sewer Sludge Hauling Services - Approves the plans and specifications for Dewatered Sewer Sludge Hauling Services for the Village of Ridgewood Water Pollution Control Facility, Beginning January 1, 2017 through December 31, 2017, inclusive, prepared by the Engineering Division, pursuant to Title 59
16-389 Award Contract – Dewatered Sewer Sludge Hauling Services (NTE $112,640) – Awards a contract to the lowest responsible bidder, Spectraserv, Inc., 75 Jacobus Avenue, Kearny, NJ
16-390 Authorize Shared Services Agreement - Municipal Court Teleconferencing (Northwest Bergen Shared Services)- Approves a Shared Services Agreement for 2017 for the Northwest Bergen Shared Service municipalities to use the Village of Ridgewood’s Municipal Court Teleconferencing equipment for arraignments
16-391 Authorize Shared Services Agreement – Child Health Clinic (Fair Lawn & Glen Rock, NTE $1,900 per municipality)- Authorizes a Shared Services Agreement with the Borough of Fair Lawn and the Borough of Glen Rock for a Child Health Clinic. Each municipality will pay one-third of the cost for the program.
16-392 Authorize Change Order – Disposal and Recycling of Vegetative Waste (NTE $3,700) – Authorizes a change order to the original contractor, B & B Organic Waste Recycling, 280 Marshall Mill Road, West Milford, NJ. This change order was necessary due to the fact that the tub grinder broke down which required the contractor to take away vegetative waste which had not been processed.
16-393 Approve Cancellation of Grant Receivable and Grant Reserve – 2014 Bergen County Municipal Alliance Grant – Cancels $3,806.72 in Grant Receivable and $9,066.89 in Grant Reserve for this grant since they expired on 12/31/2015
16-394 Approve Cancellation of Grant Receivable and Grant Reserves – NJ Department of Environmental Protection Storm Water Plan – Cancels $10,583 in Grant Receivable and $8,787.52 in 2006 Grant Reserve and $13,169.27 in 2004 Grant Reserve for this grant since they expired on 12/31/2010
16-395 Urge Governor’s Support and Signature on Electronic Waste Management Act Legislation – Urges Governor Christie to support and sign the Electronic Waste Management Act legislation, which would enable the continuation of free government-sponsored collection programs for covered electronic devices (computer hardware). This legislation has already been approved by the NJ State Senate and NJ State Assembly.
16-396 Authorize Sale of a Portion of Barrington Road – Authorizes the Village to offer for sale a portion of Barrington Road, which is described as an easterly terminus of Barrington Road at its intersection with Hillcrest Road, to the neighboring property owners. This sale is being authorized because one of the neighboring property owners has expressed an interest in the purchase of ownership of this property, and it is no longer needed for public purpose.
16-397 Authorize Applications for Brownfield Grants – Authorizes the Village to execute two Brownfield grant funding applications for the assessment and cleanup of the underground contamination at the North Walnut Street parking lot
16-398 Authorize Application for Bergen County Municipal Alliance Grant – Approves the acceptance of $11,677 in Municipal Alliance Grant funds for the purpose of providing Drug and Alcohol Awareness programs for the Village for fiscal year July 1, 2017-June 30, 2018
16-399 Approve Amendment to Field Policy for Recognized Groups – Providing Various Information Annually - Approves an amendment to the Field Policy to require recognized groups, who use Village property, to annually provide various information about their groups
16-400 Accept Donation of Generator for Traffic & Signal Building from Borough of Glen Rock – Accepts the donation of a generator from the Borough of Glen Rock, which will be used to power the Traffic & Signal Building when there are situations with loss of electric power
16-401 Appoint Public Agency Compliance Officer (P.A.C.O)- Appoints Heather Mailander, Acting Village Manager, as the P.A.C.O. for the Village of Ridgewood for 2017 until such time as she no longer serves in the position of Acting Village Manager
16-402 Authorize Hiring Special Attorney – RCRD Matter ($135/hour; NTE $25,000) – Authorizes the hiring of a Special Attorney for the portion of the RCRD matter, dealing with a conflict of interest. The attorney to be hired is: Peter Scandariato, Esq., of Eastwood, Scandariato & Steinberg, 336 President Street, Saddle Brook, NJ
16-403 Declare Property Surplus – Fire Department – Declares various property of the Fire Department surplus and authorizes the Acting Village Manager to dispose of the items
16-404 Authorize Agreement – CDL Drug and Alcohol Counseling ($25/CDL Holder) - Authorizes an agreement with West Bergen Mental Healthcare, Inc., 120 Chestnut Street, Ridgewood, NJ for substance abuse counseling for Village employees who are CDL holders and test positive for drug and/or alcohol use during random drug tests.
19. Comments from the Public (Not to Exceed 5 minutes per person)
20. Resolution to go into Closed Session
21. Closed Session
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Legal – Water System Divestiture Study; Request for Payment of Health Benefits for Former Employee
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Personnel – Police Department; Performance Review - Village Clerk
22. Adjournment
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