Village Council Public Meeting Agenda 20140115

VILLAGE OF RIDGEWOOD

VILLAGE COUNCIL

REGULAR PUBLIC MEETING

JANUARY 15, 2014

8:00 P.M.

1. Call to Order - Mayor

2. Statement of Compliance with the Open Public Meetings Act

3. Roll Call - Village Clerk

4. Flag Salute and Moment of Silence

5. Acceptance of Financial Reports

6. Approval of Minutes

7. Proclamations

Jamboree Days

8. Comments from the Public (Not to exceed 3 minutes per person - 30 minutes in total)

9. Manager's Report

10. Village Council Reports

11. ORDINANCES - INTRODUCTION

3403 – Amend Chapter 244 – Smoking – Establishes smoke free zones in or on the area between the edge of pavement of any street/roadway line and the property boundary of any Board of Education facility, including the sidewalk and open or grass area adjacent to the property boundary. This ordinance also states that "No Smoking" signs shall be conspicuously posted in these areas.

3404 – Amend Chapter 165 – Garbage, Rubbish, Refuse, Recycling – Hazardous Collection Conditions – Establishes the fact that the Village Manager can adopt rules and regulations for solid waste and recyclables collection. If hazardous collection conditions exist on a collection route as determined by the Village Manager, Director of Operations, Supervisor of Operations, Supervisor of Sanitation or the Director of Public Works, the Village shall suspend the collection of solid waste and recyclables until such time as the

hazardous collection conditions no longer exist.

12. ORDINANCES - PUBLIC HEARING

3401 – Amend Chapter 265 - Vehicles and Traffic – Placement of Stop Signs in Various Locations 3402 – Amend Chapter 3 - Administration of Government – Department of Water Supply – Division of Water Utility

13. RESOLUTIONS

THE FOLLOWING RESOLUTIONS, NUMBERED 14-2 THROUGH 14-20 ARE TO BE ADOPTED BY A CONSENT AGENDA, WITH ONE VOTE BY THE VILLAGE COUNCIL. THERE IS A BRIEF DESCRIPTION BESIDE EACH RESOLUTION TO BE CONSIDERED ON THE CONSENT AGENDA. EACH RESOLUTION WILL BE READ BY TITLE ONLY:

14-2 Authorize Tax Assessor/Tax Collector to File Appeals and/or Settlement Stipulations - Authorizes the Tax Assessor and/or Tax Collector to file tax appeals and/or settlement stipulations with the Bergen County Board of Taxation for the purpose of correcting assessment errors for the year 2014. This resolution also authorizes the Assessor, in conjunction with the Village Attorney, to conduct settlement negotiations in matters pending before the Tax Court of New Jersey in 2014.

14-3 Authorize Shared Services Agreement – Health Officer Services ($8,550-Fair Lawn) - Authorizes a Shared Services Agreement with the Borough of Fair Lawn for Health Officer Services

14-4 Authorize Shared Services Agreement – Professional Planning Services (Hanover) – Authorizes a Shared Services Agreement with the Township of Hanover for a Planner. Each municipality will each pay one-half of the salary and health benefits. This Agreement is in effect from January 1, 2014 through December 31, 2014, with an option to continue from year to year for a period of six years.

14-5 Title 59 Approval – Fuel and Related Services – Fleet Services – Approves the plans and specifications for Proposal for Furnishing and Delivering to Department of Public Works Fleet Services Division of Parts, Supplies, Fuel and Related Services for 2014 and 2015 prepared by the Ridgewood Fleet Services Division, Department of Public Works pursuant to Title 59

14-6 Award Contract – Fuel and Related Services - Fleet Services (NTE $375,000) – Awards a contract to various lowest responsible vendors, depending on their proposals for a specific commodity or service

14-7 Title 59 Approval – Landfill Disposal of Solid Waste – Approves the plans and specifications for Landfill Disposal of Solid Waste prepared by the Village of Ridgewood Water Department, pursuant to Title 59

14-8 Award Contract – Landfill Disposal of Solid Waste(NTE $64.95/ton) – Awards the first year of a two-year contract to the lowest responsible bidder IWS Transfer Systems of NJ, Inc., 375 Routes 1 & 9 South, Jersey City, NJ

14-9 Title 59 Approval – Service and Repair of Potable Water Pumping Facilities - Approves the plans and specifications for Service and Repair of Potable Water Pumping Facilities prepared by the Department of Water Supply, pursuant to Title 59

14-10 Award Contract – Service and Repair of Potable Water Pumping Facilities (NTE $62,350) – Awards the second year of a two- year contract to the lowest responsible bidder Rinbrand Well Drilling Co., Inc., 14 Waldron Avenue, Glen Rock, NJ

14-11 Award Contract – 2014 Recreational Program Instruction – Awards contracts to various vendors for 2014 recreation programs offered by the Village of Ridgewood’s Department of Parks and Recreation

14-12 Award Contract under State Contract – Police Rifles (NTE $8,274.40) – Awards a contract under State contract to Atlantic Tactical, 14 World’s Fair Drive, Somerset, NJ

14-13 Award an Extraordinary Unspecifiable Services Contract – Licensed Electrical Contractor for Repairs to Water Pollution Control Facility ($65/hour, NTE $15,000) – Awards an EUS contract to Nickl Electric, Inc., 38 Mountain Avenue, Hawthorne, NJ. This EUS was necessary due to an electrical power outage which rendered critical electrical components of the WPCF inoperable and unable to process the Village’s wastewater.

14-14 Award Professional Services Contract - Maintenance of Proprietary Computer Software Contract for Finance Department ($20,594) - Awards a contract for the maintenance of propriety software to Edmunds & Associates, 301A Tilton Road, Northfield, NJ. The necessary Pay to Play forms have been filed with the Village Clerk.

14-15 Authorize Change Order – Time-Controlled Doors at Veterans Field Bathrooms (NTE $6,559.08) – Authorizes a change order to the original lowest responsible bidder Triad Protective Services, 971 Lehigh Avenue, Union, NJ

14-16 Award Contract under State Contract – Emergency Repair of Chipper – Parks Department (NTE $17,986.88) – Awards a contract under State contract to Northeastern Arborist Supplies, 50 Notch Road, Woodland Park, NJ

14-17 Approve Acceptance of Municipal Alliance Grant Funds – Approves the acceptance of $17,515 in Municipal Alliance Grant funds for the purpose of providing Drug and Alcohol Awareness programs for the Village. This resolution is necessary to transition the grant to a fiscal year (7/1/14 – 6/30/15) instead of a calendar year cycle.

14-18 Appoint Members to the Project Pride Committee – Appoints the following members for a term which will expire on 12/31/14: Gary Cirillo, Chairman; Mary Ann Sage, Alyssa Becker, Ann Schott, Tonia Cohen, Alex Majors, Barbara D’Amato, Maya Vogel, Donna Dorsey, Holt Family, Ann Leahy, Shaye Calderone, Debbie Higgins , Jeanette Vadeika, Janet Fricke, Julie Fischer, Maribeth Lane, Carolyn Angelosante, Rita Bernstein, Saltalmacchia Family, Kay Connell, Stott Family, Katherine Cirillo, Tara Cirillo, Creegan Family, Merck Family, Maggie Coakley, David Dikun, and Kelsey Cirillo-Student Liaison

14-19 Appoint Members to Community Relations Advisory Board - Appoints the following members to the Community Relations Advisory Board for a term which will expire on 12/31/14: Pam Scarpa, Chief John Ward, Captain Jacqueline Luthcke, Roann Rubin, Oliver Newton,Lieutenant Todd Harris,

Rabbi Neil Tow, Sid Dawson, Avon Morgan, Catherine Robinson, Carolyn Angelosante, Yendi Anderson, Susan Donnelly, Simon Toffell, Rev. Jan Phillips, Mahmoud Hamza, Captain Jon Miller, Mayor John van Keuren,

Mayor Paul Aronsohn, Medha Kirtane, Richard Majors, Richard Ostling, William Corcoran, and David Sayles, Jr.

14-20 Establish Full-Time Status for Participation in NJ State Health Benefits Program – Establishes 30 hours per week as the minimum requirement for full-time status for Village employees in order to participate in the NJ State Health Benefits Program

14. Comments from the Public

15. Resolution to go into Closed Session

16. Closed Session

A. Personnel – Appointments to Boards and Committees; Nepotism Policy – Police Department; Engineering Department

B. Legal – Ridgewood Water Lawsuit; Faulkner Act; Former Village Manager

17. Adjournment