Village Council Rgular Public Meeting Agenda 20190717
VILLAGE OF RIDGEWOOD VILLAGE COUNCIL
REGULAR PUBLIC MEETING
JULY 17, 2019
8:00 P.M.
1.Call to Order - Mayor
2.Statement of Compliance with the Open Public Meetings Act
3.Roll Call - Village Clerk
4.Flag Salute and Moment of Silence
5.Acceptance of Financial Reports
6.Approval of Minutes
7.Proclamations
NONE
8. Comments from the Public (Not to exceed 3 minutes per person - 40 minutes in total)
8. Comments from the Public (Not to exceed 3 minutes per person - 40 minutes in total)
9.Village Manager's Report
10.Village Council Reports
11.ORDINANCES – INTRODUCTION – RIDGEWOOD WATER
NONE
12.ORDINANCES - PUBLIC HEARING – RIDGEWOOD WATER
NONE
13.RESOLUTIONS – RIDGEWOOD WATER
THE FOLLOWING RESOLUTIONS, NUMBERED 19-211 THROUGH
19-220 ARE TO BE ADOPTED BY A CONSENT AGENDA, WITH ONE VOTE BY THE VILLAGE COUNCIL. THERE IS A BRIEF DESCRIPTION BESIDE EACH RESOLUTION TO BE CONSIDERED ON THE CONSENT AGENDA. EACH RESOLUTION WILL BE READ BY TITLE ONLY:
19-211 Title 59 Approval - Infrared Asphalt Surface Repair, Trench Patching, and Miscellaneous Curb and Sidewalk Repair – Approves the specifications for Infrared Asphalt Surface Repair, Asphalt Trench Patching, and Miscellaneous Curb and Sidewalk Repair, July 1, 2019 through June 30, 2020, inclusive, prepared by the Engineering Division, pursuant to Title 59
19-212 Award Contract – Infrared Asphalt Surface Repair, Trench Patching, and Miscellaneous Curb and Sidewalk Repair (NTE $150,000) – Awards a contract to the lowest responsible bidder for the aggregate of the unit prices bid to J. Fletcher Creamer and Son, Inc., 101 East Broadway, Hackensack, NJ
19-213 Award Contract Under State Contract – Service Truck Chassis (NTE $122,243) – Awards a Contract Under State Contract to Hudson County Motors, 614 New County Road, Secaucus, NJ
19-214 Award Contract Under State Contract 2020 Steel Utility Body with Detachable Air Compressor/Generator (NTE $164,226) – Awards a Contract Under State Contract to Cliffside Body Corp., 130 Broad Avenue, Fairview, NJ
19-215 Authorize Additional Award of Contract – Resurfacing and Repair at Water Utility Locations (NTE $40,000) – Awards an additional award of contract to the original lowest responsible bidder, American Asphalt and Milling Services, LLC, 96 Midland Avenue, Kearny, NJ
19-216 Award Professional Engineering Services Contract – Farview and Eastside Station Improvements (NTE $150,000) – Awards a no-bid Professional Services Contract to Boswell Engineering, 330 Phillips Avenue, South Hackensack, NJ. The required Pay to Play forms have been filed with the Village Clerk’s Office.
19-217 Authorize Change Order #1 – Professional Services Contract – Engineering Services – Eder, Lakeview and Southside Pump Station (NTE $6,000) – Authorizes Change Order #1 to the original firm chosen for this project, D.J. Egarian & Associates, Inc., 271 Route 46 West, Suite G-208, Fairfield, NJ. This change order is necessary in order to coordinate the electric work that was not part of the base contract.
19-218 Authorize Change Order #1 – Professional Engineering Services – Passaic Valley Water Commission Pipeline Project (NTE 10,000) – Authorizes Change Order #1 to the original firm chosen for this project, Suburban Consulting Engineers, Inc., 96 U.S. Highway 206, Suite 101, Flanders, NJ. This change order is required to obtain permits for the open cut crossing, which was not anticipated at the time of the original scope of work.
19-219 Authorize Additional Award of Contract – Line Stop and Valve Insertion (NTE 150,000) – Authorizes an additional award of contract to the original lowest responsible bidder, Carner Brothers, 10 Steel Court, Roseland, NJ
19-220 Declare Property Surplus – Water Department – Declares a 2004 Ford F250 surplus property and authorizes the Village Manager to dispose of said property
19-220 ARE TO BE ADOPTED BY A CONSENT AGENDA, WITH ONE VOTE BY THE VILLAGE COUNCIL. THERE IS A BRIEF DESCRIPTION BESIDE EACH RESOLUTION TO BE CONSIDERED ON THE CONSENT AGENDA. EACH RESOLUTION WILL BE READ BY TITLE ONLY:
19-211 Title 59 Approval - Infrared Asphalt Surface Repair, Trench Patching, and Miscellaneous Curb and Sidewalk Repair – Approves the specifications for Infrared Asphalt Surface Repair, Asphalt Trench Patching, and Miscellaneous Curb and Sidewalk Repair, July 1, 2019 through June 30, 2020, inclusive, prepared by the Engineering Division, pursuant to Title 59
19-212 Award Contract – Infrared Asphalt Surface Repair, Trench Patching, and Miscellaneous Curb and Sidewalk Repair (NTE $150,000) – Awards a contract to the lowest responsible bidder for the aggregate of the unit prices bid to J. Fletcher Creamer and Son, Inc., 101 East Broadway, Hackensack, NJ
19-213 Award Contract Under State Contract – Service Truck Chassis (NTE $122,243) – Awards a Contract Under State Contract to Hudson County Motors, 614 New County Road, Secaucus, NJ
19-214 Award Contract Under State Contract 2020 Steel Utility Body with Detachable Air Compressor/Generator (NTE $164,226) – Awards a Contract Under State Contract to Cliffside Body Corp., 130 Broad Avenue, Fairview, NJ
19-215 Authorize Additional Award of Contract – Resurfacing and Repair at Water Utility Locations (NTE $40,000) – Awards an additional award of contract to the original lowest responsible bidder, American Asphalt and Milling Services, LLC, 96 Midland Avenue, Kearny, NJ
19-216 Award Professional Engineering Services Contract – Farview and Eastside Station Improvements (NTE $150,000) – Awards a no-bid Professional Services Contract to Boswell Engineering, 330 Phillips Avenue, South Hackensack, NJ. The required Pay to Play forms have been filed with the Village Clerk’s Office.
19-217 Authorize Change Order #1 – Professional Services Contract – Engineering Services – Eder, Lakeview and Southside Pump Station (NTE $6,000) – Authorizes Change Order #1 to the original firm chosen for this project, D.J. Egarian & Associates, Inc., 271 Route 46 West, Suite G-208, Fairfield, NJ. This change order is necessary in order to coordinate the electric work that was not part of the base contract.
19-218 Authorize Change Order #1 – Professional Engineering Services – Passaic Valley Water Commission Pipeline Project (NTE 10,000) – Authorizes Change Order #1 to the original firm chosen for this project, Suburban Consulting Engineers, Inc., 96 U.S. Highway 206, Suite 101, Flanders, NJ. This change order is required to obtain permits for the open cut crossing, which was not anticipated at the time of the original scope of work.
19-219 Authorize Additional Award of Contract – Line Stop and Valve Insertion (NTE 150,000) – Authorizes an additional award of contract to the original lowest responsible bidder, Carner Brothers, 10 Steel Court, Roseland, NJ
19-220 Declare Property Surplus – Water Department – Declares a 2004 Ford F250 surplus property and authorizes the Village Manager to dispose of said property
14.ORDINANCES – INTRODUCTION
3728 - Designate Parking Spaces in Train Station Lot for Hudson Street Lot Permit Holders - Designates 12 spaces for Hudson Street lot permit holders to park at the train station parking lot, through December 31, 2019
3729 - Amend Chapter 265 – Vehicles and Traffic – Time Limit Parking – West Ridgewood Avenue - Removes two parking meters in the eastbound section of West Ridgewood Avenue between Washington Place and Wilsey Square
3730 – Amend Chapter 190 – Land Use and Development – Swimming Pools - Amends various sections of Chapter 190, to remove references to Chapter 251, Swimming Pools, since Chapter 251 is reserved and does not contain swimming pool regulations
3731 – Amend Chapter 190 – Land Use and Development – Permit Real Estate Open House Signs - Amends Chapter 190 to allow a free standing real estate open house sign for a period not to exceed five days during the term of the sign permit
3729 - Amend Chapter 265 – Vehicles and Traffic – Time Limit Parking – West Ridgewood Avenue - Removes two parking meters in the eastbound section of West Ridgewood Avenue between Washington Place and Wilsey Square
3730 – Amend Chapter 190 – Land Use and Development – Swimming Pools - Amends various sections of Chapter 190, to remove references to Chapter 251, Swimming Pools, since Chapter 251 is reserved and does not contain swimming pool regulations
3731 – Amend Chapter 190 – Land Use and Development – Permit Real Estate Open House Signs - Amends Chapter 190 to allow a free standing real estate open house sign for a period not to exceed five days during the term of the sign permit
15.ORDINANCES – PUBLIC HEARING
3723 – Amend Outdoor Café Fees – 2019 & 2020
3724 – Amend Chapter 154 – Update FEMA/FIRM Maps - Flood Damage Prevention
3725 – Reappropriate Funding in Capital Ordinance –Tree Replacement at Graydon Pool to Tree Replacement and Tree Inventory
3724 – Amend Chapter 154 – Update FEMA/FIRM Maps - Flood Damage Prevention
3725 – Reappropriate Funding in Capital Ordinance –Tree Replacement at Graydon Pool to Tree Replacement and Tree Inventory
3726 – Ridgewood Parking Permits for Building Owners with Offices in Central Business District
3727 – Amend Chapter 145 – Fees – Ridgewood Parking Permits
3727 – Amend Chapter 145 – Fees – Ridgewood Parking Permits
16.RESOLUTIONS
THE FOLLOWING RESOLUTIONS, NUMBERED 19-221 THROUGH
19-243 ARE TO BE ADOPTED BY A CONSENT AGENDA, WITH ONE VOTE BY THE VILLAGE COUNCIL. THERE IS A BRIEF DESCRIPTION BESIDE EACH RESOLUTION TO BE CONSIDERED ON THE CONSENT AGENDA. EACH RESOLUTION WILL BE READ BY TITLE ONLY:
19-243 ARE TO BE ADOPTED BY A CONSENT AGENDA, WITH ONE VOTE BY THE VILLAGE COUNCIL. THERE IS A BRIEF DESCRIPTION BESIDE EACH RESOLUTION TO BE CONSIDERED ON THE CONSENT AGENDA. EACH RESOLUTION WILL BE READ BY TITLE ONLY:
19-221 Award Contract Under State Contract – Vehicle Tracking System (NTE $32,148) – Awards a Contract Under State Contract to SHI International Corp., 290 Davidson Avenue, Somerset, NJ
19-222 Award Contract Under Sourcewell National Cooperative Purchasing Program – 2019 Ford F350 Pickup Truck – Signal Division (NTE $52,226) – Awards a contract under the Sourcewell Cooperative Purchasing Program to National Auto Fleet Group, 490 Auto Center Drive, Watsonville, CA
19-223 Award Contract Under Sourcewell National Cooperative Purchasing Program – 2020 Kenworth Packer Body Truck – Division of Solid Waste (NTE $195,752.20) – Awards a contract under the Sourcewell Cooperative Purchasing Program to Gabrielli Truck Sales, 880 South Oyster Bay Road, Hicksville, NY
19-224 Award Contract – Recycling Disposal Contract – Awards a contract to Atlantic Coast Fibers, LLC, 101 7th Street, Passaic, NJ for a three-year contract, with the option of two additional years
19-225 Award Professional Services Contract – Planner for Affordable Housing Matters (NTE $65,000) – Awards a no-bid Professional Services Contract to Kyle + McManus Associates, LLC, 45 East Broad Street, Hopewell, NJ. The required Pay to Play forms have been filed with the Village Clerk’s Office.
19-222 Award Contract Under Sourcewell National Cooperative Purchasing Program – 2019 Ford F350 Pickup Truck – Signal Division (NTE $52,226) – Awards a contract under the Sourcewell Cooperative Purchasing Program to National Auto Fleet Group, 490 Auto Center Drive, Watsonville, CA
19-223 Award Contract Under Sourcewell National Cooperative Purchasing Program – 2020 Kenworth Packer Body Truck – Division of Solid Waste (NTE $195,752.20) – Awards a contract under the Sourcewell Cooperative Purchasing Program to Gabrielli Truck Sales, 880 South Oyster Bay Road, Hicksville, NY
19-224 Award Contract – Recycling Disposal Contract – Awards a contract to Atlantic Coast Fibers, LLC, 101 7th Street, Passaic, NJ for a three-year contract, with the option of two additional years
19-225 Award Professional Services Contract – Planner for Affordable Housing Matters (NTE $65,000) – Awards a no-bid Professional Services Contract to Kyle + McManus Associates, LLC, 45 East Broad Street, Hopewell, NJ. The required Pay to Play forms have been filed with the Village Clerk’s Office.
19-226 Award Professional Services Contract – Village Auditor (NTE $40,000) – Awards a no-bid Professional Services Contract to Nisivoccia, LLC, Mount Arlington Corporate Center, 200 Valley Road, Suite 300, Mount Arlington, NJ. The required Pay to Play forms have been filed with the Village Clerk’s Office.
19-227 Award Professional Services Contract – Expert for RGRME Litigation (NTE $10,000 escrow) – Awards a Professional Services Contract to John Forcier of Lee Enterprises Consulting, Inc., 9851 Brockington Road, Suite 4, Sherwood, AR as an expert witness for the RGRME Litigation
19-228 Rescind and Replace Resolution #19-172 for Award of Contract Under Houston-Galveston Area Council Cooperative Purchasing Program – 2020 Pierce Saber Pumper (NNTE $478,703.15) – Rescinds and replaces Resolution #19-172, due to the fact that the incorrect vendor was listed. The correct vendor is Fire and Safety Services, 200 Ryan Street, South Plainfield, NJ.
19-229 Reject Bids – Restoration and Renovation of Zabriskie Schedler House – Rejects all bids received for this project, due to the fact that the lowest responsible bid exceeded the existing available funds
19-230 Authorize Shared Services Agreement – Snowplowing (Bergen County) – Authorizes the second year of a two-year Agreement for snow plowing with Bergen County for 2019-2020, whereby the Village plows County roads, and is reimbursed for same by the County
19-231 Authorize Shared Services Agreement – Intersection Improvements (Bergen County) – Authorizes a Shared Services Agreement with Bergen County whereby various intersections on Franklin Avenue will be upgraded with both the County and the Village having obligations to fulfill
19-232 Authorize Grant Application – Safe Streets to Transit – Authorizes the Village of Ridgewood to file a grant application for Safe Streets to Transit for sidewalk improvements from Ridgecrest to the NJ Transit Train Station
19-227 Award Professional Services Contract – Expert for RGRME Litigation (NTE $10,000 escrow) – Awards a Professional Services Contract to John Forcier of Lee Enterprises Consulting, Inc., 9851 Brockington Road, Suite 4, Sherwood, AR as an expert witness for the RGRME Litigation
19-228 Rescind and Replace Resolution #19-172 for Award of Contract Under Houston-Galveston Area Council Cooperative Purchasing Program – 2020 Pierce Saber Pumper (NNTE $478,703.15) – Rescinds and replaces Resolution #19-172, due to the fact that the incorrect vendor was listed. The correct vendor is Fire and Safety Services, 200 Ryan Street, South Plainfield, NJ.
19-229 Reject Bids – Restoration and Renovation of Zabriskie Schedler House – Rejects all bids received for this project, due to the fact that the lowest responsible bid exceeded the existing available funds
19-230 Authorize Shared Services Agreement – Snowplowing (Bergen County) – Authorizes the second year of a two-year Agreement for snow plowing with Bergen County for 2019-2020, whereby the Village plows County roads, and is reimbursed for same by the County
19-231 Authorize Shared Services Agreement – Intersection Improvements (Bergen County) – Authorizes a Shared Services Agreement with Bergen County whereby various intersections on Franklin Avenue will be upgraded with both the County and the Village having obligations to fulfill
19-232 Authorize Grant Application – Safe Streets to Transit – Authorizes the Village of Ridgewood to file a grant application for Safe Streets to Transit for sidewalk improvements from Ridgecrest to the NJ Transit Train Station
19-233 Accept Donation – Ridgewood Baseball Softball Association (RBSA) – Restoration of Upper Hawes Field – Accepts a $16,200 donation from the Ridgewood Baseball Softball Association for restoration of the Upper Hawes Field. The RBSA does not have any applications before any boards or committees at this time.
19-234 Establish Annual Service Charge and Payment for Guarantee Bond for Ridgewood Senior Citizen Housing Corporation and Guaranty of Payment of Revenue Bonds - Authorizes the Village Manager to execute an agreement reflecting the annual service charge, in lieu of taxes, for Village services provided to the Ridgewood Senior Citizens Housing Corporation’s housing development. In addition, it requires the payment of $25,000 from the Ridgewood Senior Citizen Housing Corporation for guaranty of the timely payment of principal and interest of 2005 Revenue Bonds.
19-235 Endorse Community Development Block Grant – SHARE, Inc. – 130 Prospect Street – Emergency Repair to Central Air Conditioning Units - Confirms endorsement of a $22,700 CDB grant. This resolution does not obligate the financial resources of the Village but will expedite the expenditure of Community Development funds.
19-236 Authorize Minor Encroachment Agreement – 970 East Ridgewood Avenue – Authorizes a minor encroachment of a low retaining wall into the Village’s right-of-way of East Ridgewood Avenue, alongside the sidewalk and authorizes execution of an Encroachment Agreement
19-237 Authorize Release of Escrow – Be Power, LLC d/b/a Flo’s Market – Authorizes the release of $3,750 in escrow funds to Camille Agnello, Be Power, LLC, d/b/a Flo’s Market, 202 Glen Road, Woodcliff Lake, NJ due to the fact that the revised contract has a lower security deposit requirement
19-238 Authorize Execution of NJDEP Permits – Drainage of Kings Pond – Authorizes Christopher Rutishauser, Village Engineer, to execute the necessary NJDEP permits for the dredging of Kings Pond, on behalf of the Village of Ridgewood
19-239 Declare Property Surplus – Parking Utility – Declares miscellaneous single head and duplex head parking meter housings and mechanisms be declared surplus property and authorizes the Village Manager to dispose of said property
19-240 Declare Property Surplus – Fire Department – Declares a 2000 Dash Pierce Fire Engine surplus property and authorizes the Village Manager to dispose of said property by allowing it to be traded-in towards the purchase of the 2020 Pierce Saber Pumper
19-241 Authorize Execution of Memorandum of Understanding with Bergen County Department of Health Services – Childhood Lead Program – Authorizes the execution of a Memorandum of Understanding with the Bergen County Department of Health Services for the Childhood Lead Program for childhood lead poisoning from 7/1/2019 through 6/30/2022
19-242 Authorize Removal of Diseased and Decaying Trees at Memorial Park at Van Neste Square – Authorizes the removal of seven trees, with a high to medium risk of failure, in Memorial Park at Van Neste Square, which has been recommended by the Village Arborist
19-243 Appoint Member to Zoning Board of Adjustment – Appoints Matthew Bandelt as a regular member of the Zoning Board of Adjustment, to an unexpired term which shall expire on 6/30/22
19-234 Establish Annual Service Charge and Payment for Guarantee Bond for Ridgewood Senior Citizen Housing Corporation and Guaranty of Payment of Revenue Bonds - Authorizes the Village Manager to execute an agreement reflecting the annual service charge, in lieu of taxes, for Village services provided to the Ridgewood Senior Citizens Housing Corporation’s housing development. In addition, it requires the payment of $25,000 from the Ridgewood Senior Citizen Housing Corporation for guaranty of the timely payment of principal and interest of 2005 Revenue Bonds.
19-235 Endorse Community Development Block Grant – SHARE, Inc. – 130 Prospect Street – Emergency Repair to Central Air Conditioning Units - Confirms endorsement of a $22,700 CDB grant. This resolution does not obligate the financial resources of the Village but will expedite the expenditure of Community Development funds.
19-236 Authorize Minor Encroachment Agreement – 970 East Ridgewood Avenue – Authorizes a minor encroachment of a low retaining wall into the Village’s right-of-way of East Ridgewood Avenue, alongside the sidewalk and authorizes execution of an Encroachment Agreement
19-237 Authorize Release of Escrow – Be Power, LLC d/b/a Flo’s Market – Authorizes the release of $3,750 in escrow funds to Camille Agnello, Be Power, LLC, d/b/a Flo’s Market, 202 Glen Road, Woodcliff Lake, NJ due to the fact that the revised contract has a lower security deposit requirement
19-238 Authorize Execution of NJDEP Permits – Drainage of Kings Pond – Authorizes Christopher Rutishauser, Village Engineer, to execute the necessary NJDEP permits for the dredging of Kings Pond, on behalf of the Village of Ridgewood
19-239 Declare Property Surplus – Parking Utility – Declares miscellaneous single head and duplex head parking meter housings and mechanisms be declared surplus property and authorizes the Village Manager to dispose of said property
19-240 Declare Property Surplus – Fire Department – Declares a 2000 Dash Pierce Fire Engine surplus property and authorizes the Village Manager to dispose of said property by allowing it to be traded-in towards the purchase of the 2020 Pierce Saber Pumper
19-241 Authorize Execution of Memorandum of Understanding with Bergen County Department of Health Services – Childhood Lead Program – Authorizes the execution of a Memorandum of Understanding with the Bergen County Department of Health Services for the Childhood Lead Program for childhood lead poisoning from 7/1/2019 through 6/30/2022
19-242 Authorize Removal of Diseased and Decaying Trees at Memorial Park at Van Neste Square – Authorizes the removal of seven trees, with a high to medium risk of failure, in Memorial Park at Van Neste Square, which has been recommended by the Village Arborist
19-243 Appoint Member to Zoning Board of Adjustment – Appoints Matthew Bandelt as a regular member of the Zoning Board of Adjustment, to an unexpired term which shall expire on 6/30/22
THE FOLLOWING RESOLUTIONS, NUMBERED 19-244 THROUGH
19-247, WILL BE CONSIDERED SEPARATELY AND READ IN FULL:
19-247, WILL BE CONSIDERED SEPARATELY AND READ IN FULL:
19-244 Authorize Execution of Developers Agreement – 257 Ridgewood Avenue, LLC
19-245 Title 59 Approval – Hazardous Material Remediation – Zabriskie Schedler House
19-246 Award Contract – Hazardous Material Remediation – Zabriskie Schedler House (NTE $90,240)
19-247 Appoint Member to Historic Preservation Commission
17.Comments from the Public (Not to Exceed 5 minutes per person)
19-245 Title 59 Approval – Hazardous Material Remediation – Zabriskie Schedler House
19-246 Award Contract – Hazardous Material Remediation – Zabriskie Schedler House (NTE $90,240)
19-247 Appoint Member to Historic Preservation Commission
17.Comments from the Public (Not to Exceed 5 minutes per person)
18.Resolution to go into Closed Session
19.Closed Session
A.Personnel – Boards and Committees; Municipal Court
B.Legal – Hudson Street Parking Garage
B.Legal – Hudson Street Parking Garage
20.Adjournment
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