20190911 - Village Council Public Meeting
VILLAGE OF RIDGEWOOD VILLAGE COUNCIL REGULAR PUBLIC MEETING
SEPTEMBER 11, 2019 : 8:00 P.M.
SEPTEMBER 11, 2019 : 8:00 P.M.
1.Call to Order - Mayor
2.Statement of Compliance with the Open Public Meetings Act
3.Roll Call - Village Clerk
4.Flag Salute and Moment of Silence
5.Acceptance of Financial Reports
6.Approval of Minutes
7.Proclamations
A. Fire Prevention Week
B. Gold Star Mother’s Day
C. National Breast Cancer Awareness Week
D. Proclaim September National Suicide Prevention Awareness Month
E. Walktoberfest
B. Gold Star Mother’s Day
C. National Breast Cancer Awareness Week
D. Proclaim September National Suicide Prevention Awareness Month
E. Walktoberfest
8.Comments from the Public (Not to exceed 3 minutes per person - 40 minutes in total)
9.Village Manager's Report
10.Village Council Reports
11.ORDINANCES – INTRODUCTION – RIDGEWOOD WATER
NONE
12.ORDINANCES - PUBLIC HEARING – RIDGEWOOD WATER
NONE
13.RESOLUTIONS – RIDGEWOOD WATER
THE FOLLOWING RESOLUTIONS, NUMBERED 19-285 THROUGH
19-294 ARE TO BE ADOPTED BY A CONSENT AGENDA, WITH ONE VOTE BY THE VILLAGE COUNCIL. THERE IS A BRIEF DESCRIPTION BESIDE EACH RESOLUTION TO BE CONSIDERED ON THE CONSENT AGENDA. EACH RESOLUTION WILL BE READ BY TITLE ONLY:
19-285 Title 59 Approval – Eastside Reservoir Site Improvements – Approves the plans and specifications for Eastside Site Improvements prepared by Ridgewood Water, pursuant to Title 59
19-286 Award Contract – Eastside Reservoir Site Improvements (NTE $215,095) – Awards a contract to the lowest responsible bidder, DTS Trucking, LLC, 65 Royal Avenue, Hawthorne, NJ
19-287 Title 59 Approval – Laboratory Analysis Services – Approves the plans and specifications for Laboratory Analysis Services prepared by Ridgewood Water, pursuant to Title 59
19-288 Award Contract – Laboratory Analysis Services (NTE $93,207) – Awards a contract for October through December 2019 to the lowest responsible bidder, Aqua Pro-Tech Laboratories, 1275 Bloomfield Avenue, Building #6, Fairfield, NJ
19-289 Award Contract Under Sourcewell Cooperative Purchasing Program – Maintenance Agreement for Various Generators (NTE $23,290) – Awards a contract under the Sourcewell Cooperative Purchasing Program to Cummins, Inc., 435 Bergen Avenue, Kearney, NJ
19-290 Award Contract Under North Jersey Wastewater Cooperative Pricing System – Materials and Supplies for Water Pumping System (NTE $20,000) – Awards a contract under the North Jersey Wastewater Cooperative Pricing System to Universal Electric Motor, 131 South Newman Street, Hackensack, NJ
19-291 Award Professional Services Contract – Public Policy Consultant (NTE $24,000) – Awards a Professional Services Contract to Morford Drulis under a no bid contract. The required Pay to Play forms have been submitted to the Village Clerk’s Office.
19-292 Increase Appropriation to Contract – Servicing and Repairing of Potable Water Pumping Facilities (NTE $150,000) – Increases the appropriation to this contract, through September 2019, due to the additional work needed to maintain the operability of the water system and return inactive wells into service
19-294 ARE TO BE ADOPTED BY A CONSENT AGENDA, WITH ONE VOTE BY THE VILLAGE COUNCIL. THERE IS A BRIEF DESCRIPTION BESIDE EACH RESOLUTION TO BE CONSIDERED ON THE CONSENT AGENDA. EACH RESOLUTION WILL BE READ BY TITLE ONLY:
19-285 Title 59 Approval – Eastside Reservoir Site Improvements – Approves the plans and specifications for Eastside Site Improvements prepared by Ridgewood Water, pursuant to Title 59
19-286 Award Contract – Eastside Reservoir Site Improvements (NTE $215,095) – Awards a contract to the lowest responsible bidder, DTS Trucking, LLC, 65 Royal Avenue, Hawthorne, NJ
19-287 Title 59 Approval – Laboratory Analysis Services – Approves the plans and specifications for Laboratory Analysis Services prepared by Ridgewood Water, pursuant to Title 59
19-288 Award Contract – Laboratory Analysis Services (NTE $93,207) – Awards a contract for October through December 2019 to the lowest responsible bidder, Aqua Pro-Tech Laboratories, 1275 Bloomfield Avenue, Building #6, Fairfield, NJ
19-289 Award Contract Under Sourcewell Cooperative Purchasing Program – Maintenance Agreement for Various Generators (NTE $23,290) – Awards a contract under the Sourcewell Cooperative Purchasing Program to Cummins, Inc., 435 Bergen Avenue, Kearney, NJ
19-290 Award Contract Under North Jersey Wastewater Cooperative Pricing System – Materials and Supplies for Water Pumping System (NTE $20,000) – Awards a contract under the North Jersey Wastewater Cooperative Pricing System to Universal Electric Motor, 131 South Newman Street, Hackensack, NJ
19-291 Award Professional Services Contract – Public Policy Consultant (NTE $24,000) – Awards a Professional Services Contract to Morford Drulis under a no bid contract. The required Pay to Play forms have been submitted to the Village Clerk’s Office.
19-292 Increase Appropriation to Contract – Servicing and Repairing of Potable Water Pumping Facilities (NTE $150,000) – Increases the appropriation to this contract, through September 2019, due to the additional work needed to maintain the operability of the water system and return inactive wells into service
19-293 Authorize Change Order – Laboratory Analysis Services (NTE $50,000) – Authorizes a change order to the original lowest responsible bidder, Aqua Pro-Tech Laboratories, 1275 Bloomfield Avenue, Building #6, Fairfield, NJ. This change order is necessary to complete the testing required for the remainder of 2019.
19-294 Authorize Change Order – Professional Services Contract - Booster Transfer Station (NTE $11,541.25) – Authorizes this change order to the original contractor, D.J. Egarian and Associates, Inc., 271 Route 46 West, Suite G208, Fairfield, NJ which is necessary due to a design change which necessitated review and response to the contractor’s change orders because of the design change. There were also additional engineering services necessary to resolve issue associated with fabrication of inadequate materials.
19-294 Authorize Change Order – Professional Services Contract - Booster Transfer Station (NTE $11,541.25) – Authorizes this change order to the original contractor, D.J. Egarian and Associates, Inc., 271 Route 46 West, Suite G208, Fairfield, NJ which is necessary due to a design change which necessitated review and response to the contractor’s change orders because of the design change. There were also additional engineering services necessary to resolve issue associated with fabrication of inadequate materials.
14.ORDINANCES – INTRODUCTION
3746 – Bond Ordinance – Zabriskie-Schedler House – Phase III ($158,000) – Appropriates this money for the restoration and rehabilitation of the Zabriskie-Schedler House. One-half of this appropriation will be reimbursed through a Bergen County Historic Preservation grant.
3747 – Amend Chapter 265 – Vehicles and Traffic – Establishes Stop Signs at Collingwood Place, Fairway Road, and Colonial Road
3748 – Amend Chapter 190 – Land Use and Development - Driveways – Establishes that where a garage exists, the driveway must extend from the right of way to completely connect to the garage entrance. Also establishes regulations for the width of the driveway as well as stating that all driveway surfaces shall be counted toward lot coverage.
3749 – Establish Reserved Parking Spaces at Train Station Parking Lot – NJ Transit and Concession Stand/Social Service Association - Establishes two reserved parking spaces at the train station to be used by the NJ Transit employee and by the employees of the Train Station Concession and Social Services Association, in accordance with the hours worked by these individuals. This ordinance also rescinds and replaces ordinance 3734.
15.ORDINANCES – PUBLIC HEARING
3747 – Amend Chapter 265 – Vehicles and Traffic – Establishes Stop Signs at Collingwood Place, Fairway Road, and Colonial Road
3748 – Amend Chapter 190 – Land Use and Development - Driveways – Establishes that where a garage exists, the driveway must extend from the right of way to completely connect to the garage entrance. Also establishes regulations for the width of the driveway as well as stating that all driveway surfaces shall be counted toward lot coverage.
3749 – Establish Reserved Parking Spaces at Train Station Parking Lot – NJ Transit and Concession Stand/Social Service Association - Establishes two reserved parking spaces at the train station to be used by the NJ Transit employee and by the employees of the Train Station Concession and Social Services Association, in accordance with the hours worked by these individuals. This ordinance also rescinds and replaces ordinance 3734.
15.ORDINANCES – PUBLIC HEARING
3735 – Amend Chapter 265 – Vehicles and Traffic – Time Limit Parking on Monte Vista, Park Slope, Madison Place and North Hillside Place
3736 – Amend Chapter 145 – Fees – Fire Prevention Fees
3737 - Amend Various Salary Ordinances
3738 – Amend Chapter 212 – Tennis Courts – Rules and Regulations
3736 – Amend Chapter 145 – Fees – Fire Prevention Fees
3737 - Amend Various Salary Ordinances
3738 – Amend Chapter 212 – Tennis Courts – Rules and Regulations
3739 – Amend Chapter 18 – Environmental Advisory Committee - Name Change and Establish Membership
3740 – Amend Chapter 26 – Green Team
3741 – Amend Chapter 190 – Signs – Regulations for Window Displays in the Business Districts –
3742 – Amend Chapter 154 – Flood Damage Prevention
3745 – Establish Loading Zone at Train Station Parking Lot
3740 – Amend Chapter 26 – Green Team
3741 – Amend Chapter 190 – Signs – Regulations for Window Displays in the Business Districts –
3742 – Amend Chapter 154 – Flood Damage Prevention
3745 – Establish Loading Zone at Train Station Parking Lot
16.ORDINANCES – CONTINUED PUBLIC HEARING
3730 – Amend Chapter 190 – Land Use and Development – Swimming Pools
3734 – Establish Reserved Parking Spaces at Train Station Parking Lot – NJ Transit and Concession Stand/Social Service Association
3734 – Establish Reserved Parking Spaces at Train Station Parking Lot – NJ Transit and Concession Stand/Social Service Association
17.RESOLUTIONS
THE FOLLOWING RESOLUTIONS, NUMBERED 19-295 THROUGH
19-317 ARE TO BE ADOPTED BY A CONSENT AGENDA, WITH ONE VOTE BY THE VILLAGE COUNCIL. THERE IS A BRIEF DESCRIPTION BESIDE EACH RESOLUTION TO BE CONSIDERED ON THE CONSENT AGENDA. EACH RESOLUTION WILL BE READ BY TITLE ONLY:
THE FOLLOWING RESOLUTIONS, NUMBERED 19-295 THROUGH
19-317 ARE TO BE ADOPTED BY A CONSENT AGENDA, WITH ONE VOTE BY THE VILLAGE COUNCIL. THERE IS A BRIEF DESCRIPTION BESIDE EACH RESOLUTION TO BE CONSIDERED ON THE CONSENT AGENDA. EACH RESOLUTION WILL BE READ BY TITLE ONLY:
19-295 Award Contract – Garage Doors – Fleet and Sanitation (NTE $39,987.37) – Awards a contract to the lowest responsible quote from Overhead Door, 20 Meta Lane, Lodi, NJ
19-296 Award Contract – Layout, Printing, and Distributing of 2020 Village Calendar (NTE $11,699) – Awards a contract to the lowest responsible quote from Ridgewood Press, 609 Franklin Turnpike, Ridgewood, NJ
19-297 Award Contract – Sale of Compost – Awards a contract to DTS Trucking, LLC, 65 Royal Avenue, Hawthorne, NJ. DTS Trucking shall pay the Village of Ridgewood $2.50/cubic yard for the compost which they pick up from the Lakeview Compost Facility, with an approximate revenue of $25,000 to the Village.
19-298 Award Contract and Rescind Resolution #19-259 - Furnishing and Delivering Emergency Lights, Warning Lights/Sirens and Other Equipment for Police Vehicles (NTE $36,000) – Resolution #19-259, adopted August 14, 2019, mistakenly indicated that the amount not to exceed for this equipment was $20,000, when it should have been an amount not to exceed $36,000. This resolution rescinds Resolution #19-259, and awards the contract to the previously awarded lowest responsible bidder for this contract, Regional Communications, Inc., 64 East Midland Avenue, Paramus, NJ.
19-299 Title 59 Approval – Snowplowing Services – Approves the plans and specifications for Furnishing and Delivering of Snow Plowing Services November 1, 2018 through May 1, 2019, inclusive, prepared by the Ridgewood Engineering Division, pursuant to Title 59
19-300 Award Contract – Snowplowing Services (NTE $110,000) – Awards an additional optional year from the 2018-2019 contract at the same price, to the lowest responsible bidder,ConQuest Construction, 20 Carver Avenue,Westwood, NJ
19-301 Title 59 Approval – Resurfacing of Glen Avenue Tennis Courts – Approves the plans and specifications for Furnishing and Delivering of Tennis Court Resurfacing for Somerville Courts and Glen Courts in the Village of Ridgewood prepared by the Ridgewood Engineering Division, pursuant to Title 59
19-302 Award Contract – Resurfacing of Somerville and Glen Tennis Courts (NTE $94,000) – Awards a contract to the lowest responsible bidder, Sport-Tech Acrylic Corporation, 410 Route 22, Brewster, NY
19-303 Title 59 Approval – Furnishing and Delivering of Sodium Bisulfite Solution and Sodium Hypochlorite Solution – Water Pollution Control Facility – Approves the plans and specifications for Furnishing and Delivering of Sodium Bisulfite Solution and Sodium Hypochlorite Solution Beginning January 1, 2020 through December 31, 2020, inclusive prepared by the Ridgewood Engineering Division, pursuant to Title 59
19-296 Award Contract – Layout, Printing, and Distributing of 2020 Village Calendar (NTE $11,699) – Awards a contract to the lowest responsible quote from Ridgewood Press, 609 Franklin Turnpike, Ridgewood, NJ
19-297 Award Contract – Sale of Compost – Awards a contract to DTS Trucking, LLC, 65 Royal Avenue, Hawthorne, NJ. DTS Trucking shall pay the Village of Ridgewood $2.50/cubic yard for the compost which they pick up from the Lakeview Compost Facility, with an approximate revenue of $25,000 to the Village.
19-298 Award Contract and Rescind Resolution #19-259 - Furnishing and Delivering Emergency Lights, Warning Lights/Sirens and Other Equipment for Police Vehicles (NTE $36,000) – Resolution #19-259, adopted August 14, 2019, mistakenly indicated that the amount not to exceed for this equipment was $20,000, when it should have been an amount not to exceed $36,000. This resolution rescinds Resolution #19-259, and awards the contract to the previously awarded lowest responsible bidder for this contract, Regional Communications, Inc., 64 East Midland Avenue, Paramus, NJ.
19-299 Title 59 Approval – Snowplowing Services – Approves the plans and specifications for Furnishing and Delivering of Snow Plowing Services November 1, 2018 through May 1, 2019, inclusive, prepared by the Ridgewood Engineering Division, pursuant to Title 59
19-300 Award Contract – Snowplowing Services (NTE $110,000) – Awards an additional optional year from the 2018-2019 contract at the same price, to the lowest responsible bidder,ConQuest Construction, 20 Carver Avenue,Westwood, NJ
19-301 Title 59 Approval – Resurfacing of Glen Avenue Tennis Courts – Approves the plans and specifications for Furnishing and Delivering of Tennis Court Resurfacing for Somerville Courts and Glen Courts in the Village of Ridgewood prepared by the Ridgewood Engineering Division, pursuant to Title 59
19-302 Award Contract – Resurfacing of Somerville and Glen Tennis Courts (NTE $94,000) – Awards a contract to the lowest responsible bidder, Sport-Tech Acrylic Corporation, 410 Route 22, Brewster, NY
19-303 Title 59 Approval – Furnishing and Delivering of Sodium Bisulfite Solution and Sodium Hypochlorite Solution – Water Pollution Control Facility – Approves the plans and specifications for Furnishing and Delivering of Sodium Bisulfite Solution and Sodium Hypochlorite Solution Beginning January 1, 2020 through December 31, 2020, inclusive prepared by the Ridgewood Engineering Division, pursuant to Title 59
19-304 Award Contract - Furnishing and Delivering of Sodium Bisulfite Solution and Sodium Hypochlorite Solution – Water Pollution Control Facility (NTE $74,195) – Awards a contract to the lowest responsible bidder, Miracle Chemical Company, Division of W.R. Neumann Company, Inc., 1151B, High 33, Farmingdale, NJ
19-305 Title 59 Approval – Laboratory Analysis Services – Water Pollution Control Facility and Graydon Pool – Approves the plans and specifications for Furnishing Laboratory Analysis Services Beginning January 1, 2020 through December 31, 2020, inclusive, prepared by the Ridgewood Engineering Division, pursuant to Title 59
19-306 Award Contract – Laboratory Analysis Services – Water Pollution Control Facility and Graydon Pool (NTE $28,850) – Awards a contract to the lowest responsible bidder, Garden State Laboratories, Inc., 410 Hillside Avenue, Hillside, NJ
19-307 Award Contract – Time Reporting System (NTE $35,000) – Awards a contract to Kronos SaaShr, Inc., 3040 Route 22 West, Suite 200, Branchburg, NJ
19-308 Award Contract Under Passaic Valley Sewerage Commission Cooperative Pricing System – Installation of Sewage Transfer Pumps at Andover Pump Station (NTE $60,650) – Awards a contract under Passaic Valley Sewerage Commission Cooperative Pricing System to Pumping Services, Inc., 201 Lincoln Boulevard, Middlesex, NJ
19-309 Award Contract Under Sourcewell National Cooperative Purchasing Agreement – Catch Basin Cleaner Truck (NTE $303,835.74) – Awards a contract under the Sourcewell National Cooperative Purchasing Agreement to Gabrielli Kenworth of New Jersey, LLC, 230 Route 130, Dayton, NJ
19-310 Award Sole Source Contract – Vinyl Rollup Mesh Doors – Salt Shed (NTE $9,782, plus freight) – Awards a contract to the sole source supplier, Block ‘n Roll, 46 Paris Circle, West Orange, NJ
19-311 Award Sole Source Contract – SCADA Hardware and Software – Sanitary Sewer Pump Station (NTE $67,558) – Awards a contract to the sole source supplier, Emerson Process Management Power and Water Solutions, Inc., 200 Beta Drive, Pittsburgh, PA
19-305 Title 59 Approval – Laboratory Analysis Services – Water Pollution Control Facility and Graydon Pool – Approves the plans and specifications for Furnishing Laboratory Analysis Services Beginning January 1, 2020 through December 31, 2020, inclusive, prepared by the Ridgewood Engineering Division, pursuant to Title 59
19-306 Award Contract – Laboratory Analysis Services – Water Pollution Control Facility and Graydon Pool (NTE $28,850) – Awards a contract to the lowest responsible bidder, Garden State Laboratories, Inc., 410 Hillside Avenue, Hillside, NJ
19-307 Award Contract – Time Reporting System (NTE $35,000) – Awards a contract to Kronos SaaShr, Inc., 3040 Route 22 West, Suite 200, Branchburg, NJ
19-308 Award Contract Under Passaic Valley Sewerage Commission Cooperative Pricing System – Installation of Sewage Transfer Pumps at Andover Pump Station (NTE $60,650) – Awards a contract under Passaic Valley Sewerage Commission Cooperative Pricing System to Pumping Services, Inc., 201 Lincoln Boulevard, Middlesex, NJ
19-309 Award Contract Under Sourcewell National Cooperative Purchasing Agreement – Catch Basin Cleaner Truck (NTE $303,835.74) – Awards a contract under the Sourcewell National Cooperative Purchasing Agreement to Gabrielli Kenworth of New Jersey, LLC, 230 Route 130, Dayton, NJ
19-310 Award Sole Source Contract – Vinyl Rollup Mesh Doors – Salt Shed (NTE $9,782, plus freight) – Awards a contract to the sole source supplier, Block ‘n Roll, 46 Paris Circle, West Orange, NJ
19-311 Award Sole Source Contract – SCADA Hardware and Software – Sanitary Sewer Pump Station (NTE $67,558) – Awards a contract to the sole source supplier, Emerson Process Management Power and Water Solutions, Inc., 200 Beta Drive, Pittsburgh, PA
19-312 Award Professional Services Contract – Historical Architectural Services – Restoration of Taxi Stand (NTE $5,000) – Awards a Professional Services contract to Connolly and Hickey, Historical Architects, 2 North Union Avenue, Cranford, NJ
19-313 Accept 2018 Annual Audit Report - Accepts the annual audit for 2018 and certifies that all members of the Village Council have reviewed, at a minimum, the sections of the audit entitled “Comments and Recommendations”
19-314 Accept 2018 Corrective Action Plan - Accepts the Corrective Action Plan proposed to correct the deficiencies found in the 2018 Annual Audit
19-315 Approve Chapter 159 Budget Amendment – Safe Routes to School Program Grant - Requests the Director of the Division of Local Government Services to approve the insertion of an item of revenue into the 2019 annual budget in the amount of $157,468.20 for the grant from the State of New Jersey Department of Transportation, Safe Routes to School Grant
19-316 Approve 2020 Graydon Pool Season – Approves the 2020 Graydon Pool Season with the pool being closed from August 31 through September 4, 2020 and then reopening from September 5 through September 7, 2020. This is necessary due to the fact that Labor Day is on September 7, 2020 and most of the staff will be in high school the week prior to Labor Day, making it impossible to open the pool during the week before Labor Day.
19-317 Authorize Settlement – Damage to PSE&G Pole (NTE $16,096.33) - Authorizes a payment to PSE&G for a pole that was damaged by a Village vehicle. This is being done upon the recommendation of the Village’s Insurance Administrators.
19-313 Accept 2018 Annual Audit Report - Accepts the annual audit for 2018 and certifies that all members of the Village Council have reviewed, at a minimum, the sections of the audit entitled “Comments and Recommendations”
19-314 Accept 2018 Corrective Action Plan - Accepts the Corrective Action Plan proposed to correct the deficiencies found in the 2018 Annual Audit
19-315 Approve Chapter 159 Budget Amendment – Safe Routes to School Program Grant - Requests the Director of the Division of Local Government Services to approve the insertion of an item of revenue into the 2019 annual budget in the amount of $157,468.20 for the grant from the State of New Jersey Department of Transportation, Safe Routes to School Grant
19-316 Approve 2020 Graydon Pool Season – Approves the 2020 Graydon Pool Season with the pool being closed from August 31 through September 4, 2020 and then reopening from September 5 through September 7, 2020. This is necessary due to the fact that Labor Day is on September 7, 2020 and most of the staff will be in high school the week prior to Labor Day, making it impossible to open the pool during the week before Labor Day.
19-317 Authorize Settlement – Damage to PSE&G Pole (NTE $16,096.33) - Authorizes a payment to PSE&G for a pole that was damaged by a Village vehicle. This is being done upon the recommendation of the Village’s Insurance Administrators.
THE FOLLOWING RESOLUTIONS, NUMBERED 19-318 THROUGH
19-319, WILL BE CONSIDERED SEPARATELY AND READ IN FULL:
19-319, WILL BE CONSIDERED SEPARATELY AND READ IN FULL:
19-318 Accept Bergen County Historic Preservation Grant – Restoration/Renovation of the Zabriskie-Schedler House
19-319 Award Professional Services Contract – Preliminary Plans for Police Indoor Firearms Range (NTE $10,000)
19-319 Award Professional Services Contract – Preliminary Plans for Police Indoor Firearms Range (NTE $10,000)
18.Comments from the Public (Not to Exceed 5 minutes per person)
19.Adjournment
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