20201014 - Village Council Regular Public Meeting
VILLAGE OF RIDGEWOOD
VILLAGE COUNCIL
REGULAR PUBLIC MEETING
OCTOBER 14, 2020
8:00 P.M.
1. Call to Order - Mayor
2. Statement of Compliance with the Open Public Meetings Act
3. Roll Call - Village Clerk
4. Flag Salute and Moment of Silence
5. Acceptance of Financial Reports
6. Approval of Minutes
7. Proclamations
a. National Diabetes Awareness Month
b. Declare October National Bullying Prevention Month
3-20, Decorum, the Village Council meetings shall be conducted in the following manner:
Manner of Addressing Council
Persons other than Council members may be permitted to address the Council in the proper order of business. A person present may, upon recognition by the Chair, be heard either upon ordinances upon second reading or at the time of petitions and oral communications from the public and at such other times as the Council may, by majority vote of those present, specifically permit. No person shall address any remark or question to any specific Council member, nor shall any person be permitted to address the Chair while a motion is pending. A Council member may, through the Chair, respond to any communication or address received pursuant to this section.
Decorum
Any person who shall disturb the peace of the Council, make impertinent or slanderous remarks or conduct himself in a boisterous manner while addressing the Council shall be forthwith barred by the presiding officer from further audience before the Council, except that if the speaker shall submit to proper order under these rules, permission for him to continue may be granted by a majority vote of the Council.
8. Comments from the Public (Not to exceed 3 minutes per person - 40 minutes in total)
9. Village Manager's Report
10. Village Council Reports
11. ORDINANCES – INTRODUCTION – RIDGEWOOD WATER
NONE
12. ORDINANCES - PUBLIC HEARING – RIDGEWOOD WATER
NONE
13. RESOLUTIONS – RIDGEWOOD WATER
THE FOLLOWING RESOLUTIONS, NUMBERED 20-294 THROUGH
20-299 ARE TO BE ADOPTED BY A CONSENT AGENDA, WITH ONE VOTE BY THE VILLAGE COUNCIL. THERE IS A BRIEF DESCRIPTION BESIDE EACH RESOLUTION TO BE CONSIDERED ON THE CONSENT AGENDA. EACH RESOLUTION WILL BE READ BY TITLE ONLY:
20-294 Award Contract – Payment Processor for Ridgewood Water Billing – Awards a contract to Invoice Cloud, Inc., 30 Braintree Hill Office Park, Braintree, MA
20-295 Award Professional Services Contract – Public Policy Consultant Services and Water Consortium (NTE $24,000) – Awards a non-fair and open contract to Morford Drulis Associates, LLC, 308 West State Street, Trenton, NJ. The required Pay to Play forms have been submitted to the Village Clerk’s Office.
20-296 Award Additional Award of Contract – Servicing and Repairing of Electric Source at Various (NTE $80,000) – Awards an additional award to the original lowest responsible bidder, Vanore Electric, Inc., 238 High Street, Hackensack, NJ. The additional award is necessary to maintain the operability of the water system and return facilities into service.
20-297 Award Additional Partial Award of Contract – Resurfacing and Repair of Various Village Streets (NTE $36,124.26) – Awards an additional award of contract to the original lowest responsible bidder, American Asphalt and Milling Service, LLC, 96 Midland Avenue, Kearny, NJ
20-298 Award Lease of Property – Wireless Telecommunications Antennas and Support Facilities – Glen Avenue Water Tank – Awards a contract to the highest responsible bidder, Apsara Networks, Inc., 1350 Avenue of the Americas, Floor 2, New York, NY, in the amount of $360,000 per year
20-299 Declare Property Surplus – Ridgewood Water Department Vehicles – Declares two Ridgewood Water vehicles surplus property and authorizes the Village Manager to dispose of said property
14. ORDINANCES – INTRODUCTION
3815 – Amend Chapter 265 – Vehicles and Traffic – Placement of Stop Signs in Various Locations – Establishes Stop Signs in various locations throughout the Wastena Park area of Ridgewood
3816 – Amend Chapter 190 – Land Use and Development – Affordable Housing – Require an Affordable Housing Set-Aside – This ordinance is required and requires mandatory “Affordable Housing Set- Aside” for any new multi-family, attached dwelling or mixed-use project under certain circumstances, consistent with the Village’s adopted third round Housing Element and Fair Share Plan
3817 – Amend Chapter 190 – Land Use and Development – Affordable Housing – Create the AH-3 Affordable Housing Zone District – This ordinance is required and creates the AH-3 Affordable Housing Zone District, to encourage mixed-use inclusionary development, consistent with the Village’s adopted third round Housing Element and Fair Share Plan
3818 – Amend Chapter 190 – Land Use and Development - Affordable Housing – Amend B-1 and B-2 Districts – This ordinance is required and amends the B-1 and B-2 Districts to encourage mixed-use inclusionary development consistent with the Village’s adopted third round Housing Element and Fair Share Plan
3819 – Amend Chapter 190 – Land Use and Development – Affordable Housing - Create the B-3 Zone District – This ordinance is required and creates the B-3 Zone District along portions of North Maple Avenue and Goffle Road to encourage mixed-use inclusionary development consistent with the Village’s adopted third round Housing Element and Fair Share Plan
3820 – Affordable Housing Administration Ordinance Development Fees – This ordinance is required and updates the Village’s affordable housing regulations to be consistent with the terms of the Fair Share Housing Center’s Settlement Agreement, the Uniform Housing Affordability Control rules, COAH’s substantive rules, and the Fair Housing Act. In addition, the Growth Share provisions are repealed and the development fee requirements are updated.
3821 – Amend Chapter 145 – Fees - Graydon Pool Membership Fees and Other Graydon Pool Fees – Sets the Graydon Pool fees for 2021, which will remain the same as the fees charged in 2020
3822 – Amend Chapter 145 – Fees – Tennis Badge Fees – Sets the Tennis Badge fees for 2021, which will remain the same as the fees charged in 2020
3823 – Amend Chapter 145 – Fees - Day Camp Fees – Sets the Day Camp fees for 2021, which will remain the same as the fees charged in 2020
15. ORDINANCES – PUBLIC HEARING
NONE
16. RESOLUTIONS
THE FOLLOWING RESOLUTIONS, NUMBERED 20-300 THROUGH
20-328 ARE TO BE ADOPTED BY A CONSENT AGENDA, WITH ONE VOTE BY THE VILLAGE COUNCIL. THERE IS A BRIEF DESCRIPTION BESIDE EACH RESOLUTION TO BE CONSIDERED ON THE CONSENT AGENDA. EACH RESOLUTION WILL BE READ BY TITLE ONLY:
20-300 Award Contract – Disposal of Recyclable Materials – Awards the second year of a
three -year contract to Atlantic Coast Fibers, LLC, 101 7th Street, Passaic, NJ, with the option of two additional years
20-301 Award Contract – Printing of 2021 Village Calendar (NTE $11,989) – Awards a contract to the lowest responsible quote from Ridgewood Press, 609 Franklin Turnpike, Ridgewood, NJ
20-302 Award Contract – Sale of Compost Material – Awards a contract for the sale of compost material to DTS Trucking, LLC, 65 Royal Avenue, Hawthorne, NJ. DTS Trucking will pay the Village of Ridgewood $2.50/cubic yard of compost material for an approximate total of $25,000.
20-303 Title 59 Approval - Furnishing and Delivering of Sodium Bisulfite Solution and Sodium Hypochlorite Solution – Water Pollution Control Facility – Approves the plans and specifications for Furnishing and Delivering of Sodium Bisulfite Solution and Sodium Hypochlorite Solution, Beginning January 1, 2020 through December 31, 2020, inclusive prepared by the Engineering Division, pursuant to Title 59
20-304 Award Contract – Furnishing and Delivering of Sodium Bisulfite Solution and Sodium Hypochlorite Solution – Water Pollution Control Facility (NTE $74,195) – Awards the second year of a two-year contract to the lowest responsible bidder, Miracle Chemical Company, Division of W.R. Neumann Co., Inc., 1151B, Highway 33, Farmingdale, NJ
20-305 Title 59 Approval - Furnishing Laboratory Analysis Services – Water Pollution Control Facility and Graydon Pool – Approves the plans and specifications for Furnishing Laboratory Analysis Services Beginning January 1, 2020 through December 31, 2020, inclusive
20-306 Award Contract – Furnishing Laboratory Analysis Services – Water Pollution Control Facility and Graydon Pool (NTE $28,850) – Awards the second year of a two-year contract to Garden State Laboratories, Inc., 410 Hillside Avenue, Hillside, NJ
20-307 Title 59 Approval – Snowplowing Services – Approves the plans and specifications for Furnishing and Delivering of Snow Plowing Services November 1, 2020 through May 1, 2021, inclusive, prepared by the Ridgewood Engineering Division, pursuant to Title 59
20-308 Award Contract – Snowplowing Services
(NTE $80,000) - Awards a contract to the sole bidder, ConQuest Construction, 20 Carver Avenue, Westwood, NJ
20-309 Award Contract Under State Contract – In-Car Camera Storage Server – Police Department (NTE $18,687) – Awards a contract under State Contract to WatchGuard, 415 E Exchange Parkway, Allen, TX
20-310 Award Contract Under State Contract – Zetron Radio System – Police Department (NTE $125,593) – Awards a contract under State Contract to Regional Communications, 64 East Midland Avenue, Paramus, NJ
20-311 Award Contract Under State Contract – Ammunition – Police Department (NTE $26,022.64) – Awards a contract under State Contract to Eagle Point Gun/T.J. Morris & Son – New Jersey, 1707 Third Street, Thorofare, NJ
20-312 Award Contract Under State Contract – Portable Radios – Police Department (NTE $33,868) – Awards a contract under State Contract to Motorola Solutions, Inc., c/o Regional Communications, Inc., 64 East Midland Avenue, Paramus, NJ
20-313 Award Contract Under National Joint Powers Alliance Cooperative Purchasing Agreement – Front End Loader – Streets Division (NTE $233,981.21) – Awards a contract under National Joint Powers Alliance Cooperative Purchasing Agreement to JESCO, Inc., 118 Nicholas Avenue, South Plainfield, NJ
20-314 Award Contract Under Sourcewell Cooperative Purchasing Contract – Self-Contained Compactor – Recycling Department
(NTE $50,300) – Awards a contract under Sourcewell Cooperative Purchasing Contract to Eagle Equipment Corporation, 40 Pottstown Pike, Uwchland, PA
20-315 Award Contract Under National Cooperative Purchasing Alliance – Final Phase of Security Upgrade – Village Hall and Additional Items (NTE $84,531) – Awards a contract under National Cooperative Purchasing Alliance to Secure Watch 24, 70 Moonachie Avenue, Moonachie, NJ
20-316 Award Contract Under Passaic Valley Sewerage Commission (PVSC) Cooperative Pricing System – Purchase and Installation of Pumps and Appurtenances – Water Pollution Control Facility (NTE $35,838.69) – Awards a contract under PVSC Cooperative Pricing System for the replacement of sewage transfer pumps for the Demarest and Glenview Pump Stations to Pumping Services, Inc., 201 Lincoln Boulevard, Middlesex, NJ
20-317 Award Professional Services Contract – 2020 Annual Audit (NTE $39,161 basic audit services, additional $22,889 for additional services if needed) – Awards a non-fair and open Professional Services Contract to Nisivoccia, LLP, 200 Valley Road, Suite 300, Mount Arlington, NJ. The required Pay to Play forms have been filed with the Village Clerk’s Office.
20-318 Authorize Shared Services Agreement –
E-Procurement Software (Bergen County) – Authorizes the Village of Ridgewood to enter into a Shared Services Agreement with the County of Bergen for E-Procurement software from Bonfire, Inc., 121 Charles St. W. Suite C429, Kitchener, Ontario, Canada. This is a five- year contract with no cost to the Village of Ridgewood.
20-319 Award Additional Partial Award of Contract – 2020 Resurfacing and Repairs of Various Streets – 2019/2020 NJDOT Municipal Aid Grant Program (NTE $496,000) – Awards an additional award of contract to the original lowest responsible bidder, American Asphalt and Milling Services, Inc., 96 Midland Avenue, Kearny, NJ. This work includes NJDOT grant work for resurfacing Spring Avenue and South Broad Street as well as additional streets to be included in the 2020 Capital Paving Program.
20-320 Award Additional Award of Contract – Kings Pond Restoration (NTE $108,400) – Awards a partial award of contract to the original lowest responsible bidder, Wetlands, Inc., 569 North Midland Avenue, Saddle Brook, NJ. This additional work will finalize Phase II of the Kings Pond Restoration project.
20-321 Declare Property Surplus – Ridgewood Parks and Recreation – Declares various items of Ridgewood Parks and Recreation Department surplus property, and authorizes the Village Manager to dispose of said property
20-322 Declare Property Surplus – Streets Division Vehicle – Declares a 1996 GMC Topkick Dump Truck surplus property and authorizes the Village Manager to dispose of said property
20-323 Establish Guidelines to Permit Electronic Signatures on Purchase Orders/Vouchers – Permits electronic signature, signature stamp, facsimile signature or wet signature for payment of claims on purchase orders/vouchers, under certain circumstances
20-324 Temporarily Suspend Enforcement of Certain Ordinances to Allow Outdoor Lighting in the Public Right of Way – Allows for the temporary suspension of enforcement for the placement and installation of outdoor lighting in the public right of way, along the façade of buildings located on Wilsey Square, West Ridgewood Avenue, and Godwin Avenue. A Hold Harmless Agreement to indemnify and defend the Village against any and all claims which may possibly occur as a result of these lights being placed in the right of way, as well as providing the necessary Village departments with any requested documentation regarding the location and method of installation of the outdoor lighting, will be required.
20-325 Change Start Date for Outdoor Cafes in 2021 – Allows outdoor cafes to operate from January 1, 2021 through December 31, 2021 to provide additional seating for eateries in the Village, due to the current indoor dining capacity restrictions which were enacted because of the COVID-19 pandemic
20-326 Establish Annual Service Charge and Payment for Guarantee Bond for Ridgewood Senior Citizen Housing Corporation and Guaranty of Payment of Revenue Bonds - Authorizes the Village Manager to execute an agreement reflecting the annual service charge, in lieu of taxes, for Village services provided to the Ridgewood Senior Citizens Housing Corporation’s housing development. In addition, it requires the payment of $25,000 from the Ridgewood Senior Citizen Housing Corporation for guaranty of the timely payment of principal and interest of 2005 Revenue Bonds.
20-327 Accept 2019 Annual Audit - Accepts the annual audit for 2019 and certifies that all members of the Village Council have reviewed, at a minimum, the sections of the audit entitled “Comments and Recommendations”
20-328 Approve 2019 Corrective Action Plan - Accepts the Corrective Action Plan proposed to correct the deficiencies found in the 2019 Annual Audit
THE FOLLOWING RESOLUTIONS, NUMBERED 20-329 THROUGH
20-330, WILL BE CONSIDERED SEPARATELY AND READ IN FULL:
20-329 Approve Design Concept for 111 North Maple Avenue
20-330 Amend Resolution #20-269 – Establish Pilot Program for Rental of Village Facilities by Outside Groups
17. Comments from the Public (Not to Exceed 5 minutes per person)
18. Resolution to go into Closed Session
19. Closed Session
a. Legal – Lease of Public Property
b. Personnel – FMBA Negotiations
20. Adjournment
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