20201209 - Village Council Regular Public Meeting Agenda
VILLAGE OF RIDGEWOOD
VILLAGE COUNCIL
REGULAR PUBLIC MEETING
DECEMBER 9, 2020
8:00 P.M.
ZOOM INFO -
Topic: Village Council Public Meeting
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1. Call to Order - Mayor
2. Statement of Compliance with the Open Public Meetings Act
3. Roll Call - Village Clerk
4. Flag Salute and Moment of Silence
5. Acceptance of Financial Reports
6. Approval of Minutes
7. Proclamation
Proclaim January Radon Action Month
3-20, Decorum, the Village Council meetings shall be conducted in the following manner:
Manner of Addressing Council
Persons other than Council members may be permitted to address the Council in the proper order of business. A person present may, upon recognition by the Chair, be heard either upon ordinances upon second reading or at the time of petitions and oral communications from the public and at such other times as the Council may, by majority vote of those present, specifically permit. No person shall address any remark or question to any specific Council member, nor shall any person be permitted to address the Chair while a motion is pending. A Council member may, through the Chair, respond to any communication or address received pursuant to this section.
Decorum
Any person who shall disturb the peace of the Council, make impertinent or slanderous remarks or conduct himself in a boisterous manner while addressing the Council shall be forthwith barred by the presiding officer from further audience before the Council, except that if the speaker shall submit to proper order under these rules, permission for him to continue may be granted by a majority vote of the Council.
8. Comments from the Public (Not to exceed 3 minutes per person - 40 minutes in total)
9. Village Manager's Report
10. Village Council Reports
11. ORDINANCES – INTRODUCTION – RIDGEWOOD WATER
NONE
12. ORDINANCES - PUBLIC HEARING – RIDGEWOOD WATER
NONE
13. RESOLUTIONS – RIDGEWOOD WATER
THE FOLLOWING RESOLUTIONS, NUMBERED 20-365 THROUGH
20-388 ARE TO BE ADOPTED BY A CONSENT AGENDA, WITH ONE VOTE BY THE VILLAGE COUNCIL. THERE IS A BRIEF DESCRIPTION BESIDE EACH RESOLUTION TO BE CONSIDERED ON THE CONSENT AGENDA. EACH RESOLUTION WILL BE READ BY TITLE ONLY:
20-365 Title 59 Approval – Servicing and Repair of Electric Source- Approves the specifications for Servicing and Repairing of Electric Source, prepared by Ridgewood Water, pursuant to Title 59
20-366 Award Contract – Servicing and Repair of Electric Source (NTE $250,000) – Awards the second year of a two-year contract to the original lowest responsible bidder, Vanore Electric, Inc., 145 Lexington Avenue, Hackensack, NJ
20-367 Title 59 Approval – Landscaping Services – Approves the specifications for Landscaping Services, prepared by Ridgewood Water, pursuant to Title 59
20-368 Award Contract – Landscaping Services (NTE $100,000) – Awards the second year of a two- year contract to the original lowest responsible bidder, Clarke Moynihan Landscaping & Construction, Inc., 229 Main Street, Andover, NJ
20-369 Title 59 Approval – Furnishing and Delivering of Sodium Hypochlorite – Approves the specifications for Furnishing and Delivering of Sodium Hypochlorite, prepared by Ridgewood Water, pursuant to Title 59
20-370 Award Contract – Furnishing and Delivering of Sodium Hypochlorite (NTE $111,735) – Awards the second year of a two-year contract to the original lowest responsible bidder, Miracle Chemical Company, 1151B Highway 33, Farmingdale, NJ
20-371 Title 59 Approval – Line Stop and Valve Insertion Services – Approves the specifications for Line Stop and Valve Insertion Services, prepared by Ridgewood Water, pursuant to Title 59
20-372 Award Contract – Line Stop and Valve Insertion Services (NTE $200,000) – Awards the second year of a two-year contract to the original lowest responsible bidder, Carner Brothers, 10 Steel Court, Roseland, NJ
20-373 Title 59 Approval – Pipe, Appurtenances and Service Materials – Approves the specifications for Pipes, Appurtenances and Service Materials prepared by Ridgewood Water, pursuant to Title 59
20-374 Award Contract – Pipe, Appurtenances and Service Materials (NTE $415,000) – Awards the second year of a two-year contract to the following original lowest responsible bidders in various categories of materials: Core & Main, LLP, (aka Water Works Supply Co., Inc.), 660 State Highway 23, Pompton Plains, NJ; Raritan Group, 301 Meadow Road, Edison, NJ; and Capitol Supply Construction Products, Inc., 149 Old Turnpike Road, Wayne, NJ
20-375 Title 59 Approval – Annual PFAS Laboratory Analysis Services – Approves the specifications for Annual PFAS Laboratory Analysis Services, prepared by Ridgewood Water, pursuant to Title 59
20-376 Award Contract – Annual PFAS Laboratory Analysis Services (NTE $82,600) – Awards the second year of a two-year contract to the original lowest responsible bidder, Aqua ProTech, Inc., 1275 Bloomfield Avenue, Bldg. 6, Suite 37D, Fairfield, NJ
20-377 Title 59 Approval – Tree Maintenance Services – Approves the specifications for Tree Maintenance Services prepared by Ridgewood Water, pursuant to Title 59
20-378 Award Contract – Tree Maintenance Services (NTE $80,000) – Awards the first year of a two-year contract to the lowest responsible bidder, Downes Tree Service, 65 Royal Avenue, Hawthorne, NJ
20-379 Title 59 Approval – Cold Water Meters – Approves the specifications for Cold Water Meters prepared by Ridgewood Water, pursuant to Title 59
20-380 Award Contract – Cold Water Meters (NTE $214,642.50) – Awards the first year of a two-year contract to the sole responsible bidder, Rio Supply, Inc., 100 Allied Parkway, Sicklerville, NJ
20-381 Award Contract Under State Contract – Chlorine and Phosphate Analyzers (NTE $87,671.37) – Awards a contract under State Contract to Hach Company, 5600 Lindbergh Drive, Loveland, CO
20-382 Award Contract Under State Contract – Aerial Mapping (NTE $104,940) – Awards a contract under State Contract to Civil Solutions, 215 Bellevue Avenue, Hammonton, NJ
20-383 Award Contract – Milling and Paving of Garrett Place (NTE $34,080) – Awards a contract to the lowest responsible quote from R.M. Tuit Paving and Trucking, LLC, 113 Edward Drive, Ringwood, NJ. The Borough of Midland Park will be paying one-half of this cost ($17,040) due to the fact that they wish to pave the entire street, and not just the side of the street where the water main was replaced.
20-384 Award Professional Services Contract – Hydrogeologic Consulting Services (NTE $171,000) – Awards a Professional Services Contract to WSP USA, 600 East Crescent Avenue, Suite 200, Upper Saddle River, NJ. The required Pay to Play Forms have been filed with the Village Clerk’s Office.
20-385 Award Professional Services Contract – Design and Construction Administration of Twinney PFAS Treatment and Improvement (NTE $242,300) – Awards a Professional Services Contract to Mott MacDonald, 111 Wood Avenue South, Iselin, NJ. The required Pay to Play forms have been filed with the Village Clerk’s Office.
20-386 Award Additional Year of Contract – Servicing and Repair of Potable Water Pumping Facilities (NTE $500,000) – Awards an additional year of a contract to the original lowest responsible bidder, William Stothoff Company, Inc., 110 River Road, Flemington, NJ
20-387 Authorize Change Order – Professional Engineering Services for Farview and Eastside Station Improvements (NTE $5,000) – Authorizes a change order to the original lowest responsible bidder, Boswell Engineering, 330 Phillips Avenue, South Hackensack, NJ. This is necessary in order to bring the facility into compliance with the necessary alarm system, which was not part of the base contract for professional services.
20-388 Reject Bid – Laboratory Analysis Services – Rejects the sole bid received due to the fact that the specifications for the bid items for 2021 had the incorrect quantities listed
THE FOLLOWING RESOLUTION, NUMBERED 20-389, WILL BE CONSIDERED SEPARATELY AND READ IN FULL:
20-389 Award Contract – Elks Club Interior and Exterior Partial Demolition
14. ORDINANCES – INTRODUCTION
3833 – Amend Chapter 265 – Vehicles and Traffic – Establish Stop Signs at Shelton Road and Steilen Avenue – Establishes a stop sign on the west side of Shelton Road at Steilen Avenue
3834 – Authorize Renewal of PILOT Agreement – Ridgecrest – Authorizes the renewal of a PILOT Agreement for Ridgecrest Senior Housing, whereby they have a tax abatement program with the Village, and then pay a service charge in lieu of taxes. In addition, the Mayor and Village Clerk are authorized to execute the renewal of this agreement.
15. ORDINANCES – PUBLIC HEARING
3824 – Amend Chapter 215 – Peace and Good Order - Establish Regulations for Municipal Parking Facilities
3825 – Amend Chapter 145 – Fees – Hudson Street Parking Lot Permit
3826 – Amend Chapter 265 – Vehicles and Traffic – Permit Parking
3827 – 2020 Non-Union Salary Ordinance
3828 – 2020 Management Salary Ordinance
3829 - 2021 Non-Union Salary Ordinance
3830 – 2021 Management Salary Ordinance
3831 – Amend Various Salary Ordinances
3832 – Special Emergency Ordinance to Appropriate $2,047,254, Related to the COVID-19 Pandemic Public Health Emergency
16. RESOLUTIONS
THE FOLLOWING RESOLUTIONS, NUMBERED 20-390 THROUGH
20-415, WITH THE EXCEPTION OF RESOLUTION 20-397, ARE TO BE ADOPTED BY A CONSENT AGENDA, WITH ONE VOTE BY THE VILLAGE COUNCIL. THERE IS A BRIEF DESCRIPTION BESIDE EACH RESOLUTION TO BE CONSIDERED ON THE CONSENT AGENDA. EACH RESOLUTION WILL BE READ BY TITLE ONLY:
20-390 Approve 2021 Village Cash Management Plan - Annual resolution which approves the Cash Management Plan and Policy. This Cash Management Plan is to be used as a guide for Village officials when depositing and investing the Village’s funds.
20-391 Designate Official Newspapers for 2021 - Annual resolution which designates The Record and the Ridgewood News, and the Gannett Co., Inc. (the parent company of both newspapers) as the official newspapers of the Village of Ridgewood
20-392 2021 Annual Meetings Statement - Annual resolution which sets the schedule for the Village Council Meetings for 2021
20-393 Award Contract – Preparation of 2021 Village Council Meeting Minutes (NTE $9/page; $18,000 total) - Awards a contract for preparation of the 2021 Village Council Meeting minutes to Caitlin Powers, 413 Van Emburgh Avenue, Ridgewood, NJ as the sole responsible quote
20-394 Award Contract – Water Pollution Control Facility Façade Repairs (NTE $37,000) – Awards a contract to the lowest responsible quote from ConQuest Construction, Inc., 20 Carver Avenue, Westwood, NJ
20-395 Award Contract – Replacement of Doors at Water Pollution Control Facility (NTE $16,000) – Awards a contract to the lowest responsible quote from Jay’s Construction, LLC, 401 East 25th Street, Paterson, NJ
20-396 Award Contract – Disposal of Street Sweepings (NTE $4,247.66) – Awards a contract to IWS Transfer Systems of NJ, Inc., 300 Frank W. Burr Boulevard, Suite 39, Teaneck, NJ, which is a NJDEP qualified “end user” of recyclable materials
20-398 Award Additional Amount of Contract – Yardwaste Disposal ($32,000) – Awards an additional amount of contract to a NJDEP qualified “end user”, B and B Organic Waste Recycling, 280 Marshall Hill Road, West Milford, NJ
20-399 Award Professional Services Contract – Annual Maintenance Contract for Software for Finance Department (NTE $25,000) – Awards a Professional Services Contract to Edmunds & Associates, 3001 A Tilton Road, Northfield, NJ
20-400 Award Professional Services Contract – Risk Management Consultants (NTE $60,000) - Awards a Professional Services contract under a
no-bid contract to Brown and Brown Metro, LLC, 56 Livingston Avenue, Roseland, NJ. The hiring of a Risk Management Consultant is required under the Joint Insurance Fund’s bylaws, and the required Pay to Play forms have been filed with the Village Clerk’s Office.
20-401 Award Professional Services Contract – Employee Assistance Program (NTE $5,000) – Awards a non-exclusive Professional Services Contract to West Bergen Mental Healthcare, 120 Chestnut Street, Ridgewood, NJ for an Employee Assistance Program
20-402 Award Contract Under The Interlocal Purchasing System – Streaming/Production of Village Council Meetings (NTE $18,000) – Awards a contract under The Interlocal Purchasing System to Swagit, 850 Central
Parkway East, Suite 100, Plano, TX
20-403 Authorize Shared Services Agreement – TV Inspection of Sanitary Sewer Mains
(Northwest Bergen County Utilities Authority) - Authorizes the first year of a two-year Shared Services Agreement with the Northwest Bergen County Utilities Authority for TV Inspection of Water and Stormwater mains, on an as needed basis. The charge will be $0.85 per foot with a minimum charge of $500 per day in 2021.
20-404 Authorize Shared Services Agreement – Barbershop, Beauty Shop, and Nail Salon Inspections (Norwood) – Authorizes a Shared Services Agreement with the Borough of Norwood, whereby the Village of Ridgewood will provide the Borough of Norwood with these inspections for the year 2021
20-405 Declare Property Surplus – Various Fire Department Equipment – Declares various Fire Department equipment surplus property and authorizes the Village Manager to dispose of said property
20-406 Declare Property Surplus – Division of Solid Waste Packer Truck – Declares a 2003 Crane Carrier Packer surplus property and authorizes the Village Manager to dispose of said property
20-407 Approve 2020 Budget Transfers - Annual resolution which transfers money in the 2020 budget from departments which have excess funds to those departments which do not have adequate funds
20–408 Approve Annual Renewal of Liquor Licenses – Approves the renewal of the liquor licenses for Maple Avenue Liquors, LLC and Signature Cocktails, LLC for the license term of July 1, 2020 – June 30, 2021
20-409 Appoint Joint Insurance Fund Commissioner - Appoints Heather Mailander, Village Manager/Village Clerk, as the JIF Fund Commissioner for 2021
20-410 Appoint Public Agency Compliance Officer (P.A.C.O.) - Designates Heather Mailander, Village Manager, as the P.A.C.O. for the Village of Ridgewood for the calendar year 2021
20-411 Appoint Members to Open Space Committee – Appoints Robert Lasky (Fields Committee Member), Frances Barto (Class IV Planning Board Member), David Sayles (Parks, Recreation & Conservation Board Member),
Nancy Bigos, Director of Parks and Recreation, and Ralph Currey, James Bostler, Yu Sun, and Fred Jubitz as Ridgewood resident members for terms that will expire on 12/31/2021
20-412 Appoint Members to Project Pride Committee – Appoints Gary Cirillo, Chairman, Mary Ann Sage, Alyssa Becker, Ann Schott, Tonia Cohen, Holt Family, Barbara D’Amato, Jeanette Vadeika, Donna Dorsey, Julie Fischer, Ann Leahy , Carolyn Angelosante, Debbie Higgins, Saltalmacchia Family, Janet Fricke, Stott Family, Kay Connell, Katherine Cirillo, Tara Cirillo, and Quinn Stott-Student Liaison to terms that will expire on 12/31/2021
20-413 Appoint Members to Central Business District Advisory Committee – Appoints William Gilsenan, as a business owner, for a two-year term, which term shall expire on June 30, 2022; Michael Velicu, as a business owner, for a one-year term, which term shall expire on June 30, 2021; and Stephen Aspero, as a Ridgewood resident member to fill an unexpired term, which term shall expire on June 30, 2021
20-414 Appoint Members to Stigma-free Task Force – Appoints Chief Jacqueline Luthcke or designee, Jan Bottcher and Michelle Branigan as Village Resident members to terms which will expire on December 31, 2022
20-415 Appoint Members to Green Ridgewood Committee - Appoints the following as liaisons: Saurabh Dani – Ridgewood Board of Education Representative, Robert Kearny – Village Representative, and Mary Mogerly – Parks, Recreation, and Conservation Board Representative for terms expiring on 12/31/21; and as Citizen Members: Bob Upton
and Ellie Gruber for terms expiring on 12/31/2021; Yvonne Nava and Christine Amundsen for terms expiring 12/31/2022; and George Wolfson and Beth Gould Creller for terms expiring on 12/31/2023.
THE FOLLOWING RESOLUTION, NUMBERED 20-397, WILL BE CONSIDERED SEPARATELY AND READ IN FULL:
20-397 Award Contract Under Bergen County Contract – Lawn Mower for Water Pollution Control Facility (NTE $20,222.61)
17. Comments from the Public (Not to Exceed 5 minutes per person)
18. Resolution to go into Closed Session
19. Closed Session
A. Legal – Tax Appeal – Pondview Medical Settlement
B. Contract/Personnel – Professional Services Contract for Firearms Range
20. Adjournment
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