20221214 - Village Council Regular Public Meeting Agenda
VILLAGE OF RIDGEWOOD
VILLAGE COUNCIL
REGULAR PUBLIC MEETING
DECEMBER 14, 2022
8:00 P.M.
1. Call to Order - Mayor
2. Statement of Compliance with the Open Public Meetings Act
3. Roll Call - Village Clerk
4. Flag Salute and Moment of Silence
5. Acceptance of Financial Reports
6. Approval of Minutes
7. Proclamations
a. Proclaim January Radon Action Month
b. Honor Nancy Greene on her Retirement
3-20, Decorum, the Village Council meetings shall be conducted in the following manner:
Manner of Addressing Council
Persons other than Council members may be permitted to address the Council in the proper order of business. A person present may, upon recognition by the Chair, be heard either upon ordinances upon second reading or at the time of petitions and oral communications from the public and at such other times as the Council may, by majority vote of those present, specifically permit. No person shall address any remark or question to any specific Council member, nor shall any person be permitted to address the Chair while a motion is pending. A Council member may, through the Chair, respond to any communication or address received pursuant to this section.
Decorum
Any person who shall disturb the peace of the Council, make impertinent or slanderous remarks or conduct himself in a boisterous manner while addressing the Council shall be forthwith barred by the presiding officer from further audience before the Council, except that if the speaker shall submit to proper order under these rules, permission for him to continue may be granted by a majority vote of the Council.
8. Comments from the Public (Not to exceed 3 minutes per person - 40 minutes in total)
9. Village Manager's Report
10. Village Council Reports
11. ORDINANCES – INTRODUCTION – RIDGEWOOD WATER
NONE
12. ORDINANCES - PUBLIC HEARING – RIDGEWOOD WATER
NONE
13. RESOLUTIONS – RIDGEWOOD WATER
THE FOLLOWING RESOLUTIONS, NUMBERED 22-384 THROUGH
22-396 ARE TO BE ADOPTED BY A CONSENT AGENDA, WITH ONE VOTE BY THE VILLAGE COUNCIL. THERE IS A BRIEF DESCRIPTION BESIDE EACH RESOLUTION TO BE CONSIDERED ON THE CONSENT AGENDA. EACH RESOLUTION WILL BE READ BY TITLE ONLY:
22-384 Award Sole Source Contract – Removal of GAC
Vessels at Carr and Twinney Treatment Plants (NTE $123,600) – Awards a contract to the sole source supplier, Calgon Carbon, 3000 GSK Drive, Moon Township, PA
22-385 Award Contract – Twinney Site and Facility Upgrades (NTE $1,199,400) – Awards a contract to the sole responsible bidder, DeMaio Electrical Company, Inc., 30 Roycefield Road, Unit D, Hillsborough Township, NJ
22-386 Title 59 Approval – Cold Water Meters – Approves the plans and specifications for Cold Water Meters and Accessories, prepared by Ridgewood Water, pursuant to Title 59
22-387 Award Contract – Cold Water Meters and Accessories (NTE $207,989.87) – Awards the first year of a two-year contract to the sole responsible bidder, Rio Supply, Inc., 100 Allied Parkway, Sicklerville, NJ
22-388 Title 59 Approval – Annual Laboratory Analysis Services – Approves the plans and specifications for Annual Laboratory Analysis Services prepared by Ridgewood Water, pursuant to Title 59
22-389 Award Contract – Annual Laboratory Analysis Services (NTE $179,640) – Awards the first year of a two-year contract to the sole responsible bidder, Aqua Pro-Tech, Inc., 1274 Bloomfield Avenue, Building 6, Suite 37D, Fairfield, NJ
22-390 Title 59 Approval – Annual PFAS Laboratory Analysis Services – Approves the plans and specifications for Annual PFAS Analysis Services, prepared by Ridgewood Water, pursuant to Title 59
22-391 Award Contract – Annual PFAS Laboratory Analysis Services (NTE $82,000) – Awards the first year of a two-year contract to the sole responsible bidder, Aqua Pro-Tech, Inc., 1275 Bloomfield Avenue, Building 6, Suite 37D, Fairfield, NJ
22-392 Award Contract Under Educational Services of NJ Cooperative Pricing System Contract – 2024 Kenworth Utility Truck (NTE $343,692.86) - Awards a contract under Educational Services of NJ Cooperative Pricing System Contract to Gabrielli Truck Sales, 239 Bergen Turnpike, Ridgefield Park, NJ
22-393 Award Contract Under Educational Services of NJ Cooperative Pricing System Contract – Compressor with Fuel Tank for Kenworth Utility Truck (NTE $25,850) – Awards a contract under Educational Services of NJ Cooperative Pricing System Contract to Cliffside Body Corporation, 130 Broad Avenue, Fairview, NJ
22-394 Award Professional Services Contract – Pump House Flood Proofing at Saddle River Road and Linwood Avenue Facilities (NTE $14,800) – Awards a Professional Services Contract to RSC Architects, 3 University Plaza Drive, Suite 600, Hackensack, NJ
22-395 Award Professional Services Contract – Public Communications Consultant (NTE $27,925) – Awards a non-fair and open contract to Raftelis, 227 West Trade Street, Suite 1400, Charlotte, NC. The required Pay to Play forms have been filed in the Village Clerk’s Office.
22-396 Authorize Execution of Consent Agreement with PSE&G – Use of PSE&G Right of Ways – Authorizes the Mayor and Village Clerk to execute the Consent Agreement between the Village of Ridgewood and PSE&G to permit Ridgewood Water to perform replacement and rehabilitation construction and work on several PSE&G Right of Ways in the Village of Ridgewood
THE FOLLOWING RESOLUTIONS, NUMBERED 22-397 THROUGH
22-398, WILL BE CONSIDERED SEPARATELY AND READ IN FULL:
22-397 Title 59 Approval – Tree Maintenance Services
22-398 Award Contract – Tree Maintenance Services
(NTE $80,000)
14. ORDINANCES – INTRODUCTION
NONE
15. ORDINANCES – PUBLIC HEARING
3928 – Amend Chapter 190 – Land Use and Development - Signs in Highway Commercial (HC) Zone
3929 – Amend Chapter 190 – Land Use and Development - Article XIII – Affordable Housing
3930 – Amend Chapter 265 – Vehicles and Traffic – Permit Parking – Allow Non-Residents to Purchase Ridgewood Parking Permits
3931 – Amend Chapter 3 – Administration of Government
3932 – Bond Ordinance – Acquisition of Energy Systems ($515,000)
3933 – PBA and PBA Superiors Salary Ordinance
16. RESOLUTIONS
THE FOLLOWING RESOLUTIONS, NUMBERED 22-399 THROUGH
22-432 ARE TO BE ADOPTED BY A CONSENT AGENDA, WITH ONE VOTE BY THE VILLAGE COUNCIL. THERE IS A BRIEF DESCRIPTION BESIDE EACH RESOLUTION TO BE CONSIDERED ON THE CONSENT AGENDA. EACH RESOLUTION WILL BE READ BY TITLE ONLY:
22-399 Approve 2023 Village Cash Management Plan - Annual resolution which approves the Cash Management Plan and Policy. This Cash Management Plan is to be used as a guide for Village officials when depositing and investing the Village’s funds.
22-400 Designate Official Newspapers for 2023 - Annual resolution which designates The Record and the Ridgewood News, and the Gannett Co., Inc. (the parent company of both newspapers) as the official newspapers of the Village of Ridgewood
22-401 Approve 2023 Annual Meetings Statement - Annual resolution which sets the schedule for the Village Council Meetings for 2022
22-402 Award Contract – Preparation of 2023 Village Council Meeting Minutes (NTE $8.50/page, $17,000 total) - Awards a contract for preparation of the 2023 Village Council Meeting minutes to Irene Alvarez, d.b.a. Alvarez Typing, 307 Allen Place, Ridgewood, NJ as the sole responsible quote
22-403 Award Contracts – 2022 Recreation Program Instruction – Awards contracts to various vendors for various recreational program instruction for the year 2022
22-404 Award Contracts – 2023 Recreation Program Instruction – Awards contracts to various vendors for various recreational program instruction for the year 2023
22-405 Title 59 Approval – Chestnut Street Dumpster Pad – Approves the Plans and Specifications for Operation and Maintenance of the Chestnut Street Dumpster Pad, January 1, 2023 through December 31, 2026, inclusive, prepared by the Engineering Division, pursuant to Title 59
22-406 Award Contract – Chestnut Street Lot Dumpster Pad Operations – Awards a contract to
Tri-Plex Industries, Inc., 933 Route 9 North, South Amboy, NJ as the highest responsible bidder. They will pay the Village $125/month ($1,500/year) for the operation of the Chestnut Street Dumpster Pad.
22-407 Award Contract Under NJ Cooperative Purchasing Alliance – Emergency and
Non-Emergency Notification Services
(NTE $40,852.63) – Awards a contract to SHI, 290 Davidson Avenue, Somerset, NJ
22-408 Award Contract Under Sourcewell Cooperative Purchasing Program – 2 Dodge Durango Vehicles – Police Department (NTE $81,096) – Awards a Contract under Sourcewell Cooperative Purchasing Program to Enterprise Fleet Management, 1550 Route 23 North, Suite 101, Wayne, NJ. These vehicles are being purchased due to the fact that the Ford Explorers, which were originally sought to be purchased were not produced in 2022, and all orders were cancelled.
22-409 Award Contract Under Sourcewell Cooperative Purchasing Program – Lease of Ford Explorer – Health Department (NTE $7,500) – Awards a contract under Sourcewell Cooperative Purchasing Program for the third year of a five-year lease to Enterprise Fleet Management, 1550 Route 23 North, Suite 101, Wayne, NJ
22-410 Award Professional Services Contract – Public Health and Nursing Services (NTE $12,221.70) - Awards a Professional Services Contract to Valley Department of Community Health and Community Benefit, 223 North Van Dien Avenue, Ridgewood, NJ
22-411 Award Professional Services Contract – Pediatrician for Monthly Child Health Clinics
(NTE $1,950 per municipality/$5,850 total) - Awards a Professional Services Contract to Dr. Wayne Narucki, 33 Lincoln Avenue, Rutherford, NJ, as the sole quote received. The Borough of Fair Lawn, the Borough of Glen Rock, and the Village of Ridgewood will each pay one-third the cost of this contract.
22-412 Award Professional Services Contract – Employee Assistance Program (NTE $5,000) - Awards a non-exclusive Professional Services Contract to West Bergen Mental Healthcare, 120 Chestnut Street, Ridgewood, NJ for an Employee Assistance Program
22-413 Award Professional Services Contract – Animal Control and Waterfowl Management (NTE $32,400) – Awards the second year of a two- year Professional Services contract to TYCO Animal Control Services, West Main Street, Wyckoff, NJ
22-414 Award Professional Services Contract – Final Design Services – Safe Routes to School Grant (NTE $141,756.25) - Awards a non-fair and open Professional Services Contract to NV5, Inc. 800 Lanidex Plaza, Suite 300, Parsippany, NJ. The required Pay to Play forms have been filed with the Village Clerk’s Office. The cost for this will be reimbursed through a grant from the NJ Department of Transportation.
22-415 Authorize Execution of Agreement Modification to Contract for Safe Routes to School Grant -
Authorizes the Mayor and Village Clerk to execute the Agreement Modification No. 1 to the contract for design services, with the NJ Department of Transportation, for the Safe Routes to School project
22-416 Amend Professional Services Contract – Increase Hours for Social Worker for Health Department ($6,606) – Increases the hours for Social Worker Stephanie McTigue, LCSW, as the need for her services has increased. This is funded through a grant.
22-417 Award Professional Services Contract – EMS Claims Procedures and Billing/Revenue Generation (NTE $36,000) – Awards a non-fair and open Professional Services Contract to Keavney & Streger, LLC, 103 Carnegie Center, Suite 300, Princeton, NJ. The required Pay to Play forms have been filed with the Village Clerk’s Office.
22-418 Authorize Shared Services Agreement – 2023 Child Health Clinic (Fair Lawn & Glen Rock) (NTE Maximum of $1,950 per municipality) - Authorizes a Shared Services Agreement with the Borough of Fair Lawn and the Borough of Glen Rock for a Child Health Clinic. Each municipality will pay one-third of the cost for the program.
22-419 Authorize Shared Services Agreement – Barbershop, Beauty Shop, and Nail Salon Inspections (Norwood) – Authorizes a Shared Services Agreement with the Borough of Norwood, whereby the Village of Ridgewood will provide the Borough of Norwood with these inspections for the year 2023
22-420 Authorize Emergency Budget Appropriation – Gasoline and Diesel Fuel (NTE $200,000) – Appropriates this emergency appropriation because no adequate provision was put into the 2022 budget for the rising costs of gasoline and diesel fuel, which is vital in maintaining Village operations and services
22-421 Acknowledge No Receipt of Bids – Rebid for Furnishing, Delivering and Maintenance of Emergency Equipment, Radios, Vehicle Computer Systems and Other Listed Equipment for Police, Fire, and Emergency Services – Acknowledges the fact that the Village went out to bid two times for these goods and services, with no bids being received both times. It also directs the Ridgewood Police Department to negotiate for these goods and services, on an as needed basis, in accordance with State Law.
22-422 Authorize Tax Foreclosure on Property Tax Liens – Authorizes the tax foreclosure on Block 4407, Lot 2 and Block 3902, Lot 6 for which property taxes have not been paid for the past 6 months. Both of these properties are land only. This will allow the Village to sell these properties to make them revenue producing once again.
22-423 Approve 2022 Budget Transfers - Annual resolution which transfers money in the 2022 budget from departments which have excess funds to those departments which do not have adequate funds
22-424 Endorse Community Development Block
Grant – SHARE, Inc. – 104 Cottage Place - Porch Renovation – Confirms the endorsement of an $84,000 Community Development Block grant. This resolution does not obligate the financial resources of the Village but will expedite the expenditure of Community Development funds.
22-425 Authorize Application for and Accept Grant Funding from Bergen County Municipal Alliance Grant (2023-2024) - Accepts a Municipal Alliance Grant in the amount of $9,014.37 for the 2023-2024 program year. This grant provides for Drug and Alcohol Awareness Programs for the community.
22-426 Endorse 2019 Third Round Housing Plan Element and Fair Share Plan and Authorize Submission of Plans to Superior Court – Adopts the 2019 Third Round Housing Element and Fair Share Plan adopted by the Planning Board. This is required by COAH’s Prior Round Rules.
22-427 Establish New Terms and Change Number of Members for Shade Tree Commission – Changes the number of members on the Shade Tree Commission from 7 members to 9 members, and eliminates alternate members. Also changes the terms for Shade Tree Commission members from five years to three years, in order to encourage Ridgewood residents to volunteer to serve on this Commission.
22-428 Provide for Combination of General Improvement Bonds into a Single Bond Issue – Combines 6 General Improvement bonds into a single bond issue for an aggregate total of $14,417,000 for the bond sale
22-429 Provide for Combination of Water Utility Bonds into a Single Bond Issue – Combines 8 Water Utility Bonds into a single bond issue for an aggregate total of $13,575,000 for the bond sale
22-430 Resolution for Bond Sale – Determine Form and Other Details and Provide for Their Sale - Establishes the form and other details of General Improvement Bonds for an aggregate total of $27,992,000, which includes both General Improvement Bonds and Water Utility Bonds, for the bond sale
22-431 Authorize Execution of Settlement Agreement – Adamo Brothers Construction, Inc. – Renovation and Rehabilitation of 111 North Maple Avenue (NTE $55,000) – Authorizes the Mayor and Village Clerk to execute a Settlement Agreement to memorialize the payment of $55,000 by Ridgewood Water to Adamo Brothers Construction, Inc. to resolve the issues of extra work and completion of the awarded contract for the renovation and rehabilitation of 111 North Maple Avenue into the new Ridgewood Water Headquarters
22-432 Authorize Execution of Settlement Agreement – RGRME (NTE $500,000) – Authorizes the Mayor and Village Clerk to execute a Settlement Agreement to memorialize the payment of $500,000 for full and final settlement of the lawsuit, Ridgewood Green RME, LLC v. Village of Ridgewood
17. Comments from the Public (Not to Exceed 5 minutes per person)
18. Resolution to go into Closed Session
19. Closed Session
Personnel – Annual Review of Village Manager
20. Adjournment
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