Village Council Public Meeting

VILLAGE OF RIDGEWOOD

                       VILLAGE COUNCIL

                   REGULAR PUBLIC MEETING

                       APRIL 13, 2016

                          8:00 P.M.

1.    Call to Order - Mayor

2.    Statement of Compliance with the Open Public Meetings Act

3.    Roll Call - Village Clerk

4.    Flag Salute and Moment of Silence

5.    Acceptance of Financial Reports

6.    Approval of Minutes

7.    Proclamations

1. Proclaim April as Tree Planting Month and April 29, 2016 as Arbor Day
2. Proclaim April 30, 2016 LAX Day in Ridgewood
3. Proclaim May 1-7, 2016 Drinking Water Week
4. Proclaim May as Building Safety Month

8.  Comments from the Public (Not to exceed 5 minutes per person - 30 minutes in total)

9.    Manager's Report

10.   Village Council Reports

11.   ORDINANCES – INTRODUCTION

3528 – Amend Chapter 145 – Fees – Significant Sewer Discharge Fees - Establishes the 2016 fee for tax exempt properties at $4.03 per thousand gallons of flow into the system and commercial/industrial/institutional premises at $4.03 per thousand gallons of flow into the system in excess of one EDU.  These are the same  fees as were charged in 2015.

3529 – Establish Position of Qualified Purchasing Agent  – Establishes the Position of Qualified Purchasing  Agent (QPA), and outlines the duties of same. This allows the maximum bid threshold to be increased to $40,000, once a QPA is appointed.

3530 - Establish a CAP Bank - Establishes that the final appropriations in the CY 2016 budget will be increased by 3.5% over the previous year’s final appropriations, amounting to $1,296,662.43  in excess of the increase in final appropriations otherwise permitted.  This is   done in accordance with N.J.S.A. 40A:4-45.14,  and is advisable in order to establish a CAP  Bank. 

3531 – Bond Ordinance – Cleaning of Anaerobic Digesters at Water Pollution Control Facility - $495,000 – Appropriates this money to provide for the cleaning of the anaerobic digesters at the Water Pollution Control Facility

3532 – Establish Guidelines for Audio/Video Recording  of Public Meetings – Establishes guidelines for  audio/video recording of public meetings.  This includes notice given if the public meeting is not recorded by the Village. It also includes notice given of audio/video recording of public    meetings if the recording is different than the type of recording already being done by the Village. 

12.   ORDINANCES - PUBLIC HEARING

3523 – Establish Guidelines for Audio/Video Recording of Public Meetings

3524 – Amend Chapter 3 – Administration of Government – Establish Division of Public Works in the Department of Water Supply

3525 – Amend Chapter 145 – Fees – Day Camp Fees

3526 – Amend Chapter 145 – Fees – 2016 Graydon Pool  Membership Fees and Tennis Badge Fees

13.   2016 BUDGET INTRODUCTION

      A.    Budget Message

      B.    RESOLUTION

      16-93      Approve 2016 Municipal Budget and Set  May 11, 2016 as the Date for the Public Hearing Thereon

 14.   RESOLUTIONS

THE FOLLOWING RESOLUTIONS, NUMBERED 16-94 THROUGH

16-108 ARE TO BE ADOPTED BY A CONSENT AGENDA, WITH ONE VOTE BY THE VILLAGE COUNCIL.  THERE IS A BRIEF DESCRIPTION BESIDE EACH RESOLUTION TO BE CONSIDERED ON THE CONSENT AGENDA. EACH RESOLUTION WILL BE READ BY TITLE ONLY:

16-94      Title 59 Approval – School Bus Transportation  Services – Approves the Plans and Specifications for School Bus Transportation Services prepared by the Parks and Recreation Department, pursuant to Title 59

16-95      Award Contract – School Bus Transportation  Services (NTE $24,000) – Awards a contract to  the lowest responsible bidder, Durham School  Services, 248 Goffle Road, Hawthorne, NJ. This is being paid for out of the operating  budget ($19,000) and the Recreation Trust  Fund ($5,000).

16-96      Award Contract – Confined Space Entry Trainer – Fire Department (NTE $33,950) – Awards a contract to the lowest responsible bidder, ConQuest Construction, Inc., 20 Carver Avenue, Westwood, NJ

16-97      Award Contract Under State Contract –  Materials and Supplies – Ridgewood Water – Awards a contract under State contract to Stone Industries, Inc., to exceed the  statutory limit of $17,500

16-98      Award Contract Under State Contract –  Materials and Supplies – Fleet Services –  Awards contracts under various State contracts to various vendors, to exceed the statutory limit of $17,500

16-99      Award Contract Under State Contract –  Modification to State Contract – Electronics and Computer    Equipment   ($70,816.23) – Awards a contract to various                   State contract vendors, and recognizes CDWG  as an authorized reseller of electronic  equipment and computer upgrades.  Also awards  a contract under State contract to CDWG, 75 Remittance Drive, Suite 1515, Chicago, IL.

 16-100     Award Contract Under National Joint Powers  Alliance National Cooperative Purchasing  Agreement – Supplies and Equipment – Various  Village Departments and Ridgewood Water (NTE  $45,000) – Awards a contract under National  Joint Powers Alliance National Cooperative  Purchasing Agreement to WW Grainger, Government Call Center, 1001 Hadley Road,  South Plainfield, NJ

16-101     Award Extraordinary, Unspecifiable Services Contract – Laboratory Testing Supplies –   Ridgewood Water (NTE $30,000) – Awards an               extraordinary, unspecifiable services contract to IDEXX Distribution, Inc., One  Idexx Drive, Westbrook, ME

16-102     Award Professional Services Agreement –  Annual Maintenance Agreement and Rockwell  Software Annual Support for SCADA System –  Water Pollution Control Facility (NTE  $40,000) – Awards a Professional Services Contract to Keystone Engineering Group, 590 Lancaster Avenue, Suite 200, Frazer, PA. The                 required Pay to Play forms have been filed.

16-103     Award Professional Services Agreement –   Owner’s Project Manager – Hudson Street Parking Deck (NTE $20,000) – Awards a  Professional Services Contract to Barr and  Barr, Inc., 460 West 34^th Street, New York,  NY.  The required Pay to Play forms have been filed.

16-104     Declare I.T. Department Property Surplus – Declares various I.T. equipment surplus and authorizes and directs the Village Manager to  dispose of said items

16-105     Approve Temporary Capital Budget – Cleaning of Anaerobic Digesters at Water Pollution  Control Facility – Appropriates money in the Temporary Capital Budget for the cleaning of  the anaerobic digesters at the Water  Pollution Control Facility, prior to the   adoption of the permanent capital budget.  The appropriation of $495,000 will be funded  through $25,000 in the Capital Improvement  Fund and $470,000 bonds or notes.

16-106     Authorize Tax Lien Premium for Block 3003,  Lot 71 to be Given to Village Treasurer –  Authorizes the Tax Collector to turn over $4,500 from a Tax Title Lien for 412 Eton  Court that was sold and for which a premium  was paid, but not redeemed, to the Village Treasurer to become part of general revenue

16-107     Approve Person to Person Liquor License  Transfer – The Smith Plaza Steak and Chop  House, Inc. to   Moonlight Mile, LLC – Approves  a person to person retail consumption liquor  license transfer from The Smith Plaza Steak &  Chop House, Inc. t/a Smith Brothers Dining  Saloon to Moonlight Mile, LLC t/a Smith                     Brothers Steak and Chophouse

16-108     Authorize Verizon Small Nodes in Various  Locations – Authorizes Verizon Wireless to  jointly use existing utility poles to place  small node telecommunications low power  antennas at 122 Sherwood Road and 660  Morningside Road in order to provide for  increased network data capacity

 15.   Comments from the Public (Not to Exceed 5 minutes       per person)

16.   Adjournment