A REGULAR WORK SESSION OF THE VILLAGE COUNCIL OF THE VILLAGE OF RIDGEWOOD HELD IN THE SYDNEY V. STOLDT, JR. COURT ROOM OF THE RIDGEWOOD VILLAGE HALL, 131 NORTH MAPLE AVENUE, RIDGEWOD, NEW JERSEY ON JANUARY 10, 2018 AT 7:30 P.M.

 

1. CALL TO ORDER – OPEN PUBLIC MEETINGS ACT – ROLL CALL – FLAG    SALUTE

Mayor Knudsen called the meeting to order at 7:33 P.M. and read the Statement of Compliance with the Open Public Meetings Act. At roll call the following were present: Councilman Hache, Deputy Mayor Sedon, Councilwoman Walsh, and Mayor Knudsen. Also present were Heather Mailander, Village Manager/Village Clerk; Matthew Rogers, Village Attorney; and Donna M. Jackson, Deputy Village Clerk. Councilman Voigt was absent.

Mayor Knudsen led those in attendance in the Pledge of Allegiance to the flag as well as a Moment of Silence to honor the men and women serving our Nation and our first responders.

Mayor Knudsen stated that before moving on to Public Comments, Sara Chan would be speaking for a few minutes about her new business, Physical Therapy.

She has just opened a physical therapy practice on Goffle Road in October. She specializes in adult orthopedics, functional manual therapy, women’s health, vestibular rehabilitation, female and male pelvic floor rehabilitation. She looks forward to serving the Ridgewood community. The address for her business is 505 Goffle Road, Ridgewood.

1. COMMENTS FROM THE PUBLIC

Rurik Halaby, 374 Evergreen Place, introduced himself. He spoke of the movie Casablanca, and a line referencing shock that there was gambling in the back. He compared this to the Mayor being stunned about the ParkMobile contract ringing just as true, calling it an insult to the intelligence of the Ridgewood Community. Thanks to the excellent reporting by Nicholas Katzban and the Ridgewood News it is clear that they were fully aware of the ParkMobile contract. To blame the shortfalls on parking revenue on ParkMobile, one program that has worked well for the Village, is a good example of dishonesty. He then referenced minutes from the Village Council meeting from March 11, 2015 which indicate an in-depth discussion regarding ParkMobile where both Mayor Knudsen and Deputy Mayor Sedon were involved and both voted in favor. Mr. Halaby asks that the Village CFO hire an outsider to analyze the parking revenue. He imagines many things contributing to the current situation including the game that has been played with the current allocation of parking spaces. He recalled a previous discussion regarding this issue.

Mr. Halaby, also, then brought up another issue, stating that they just discovered that the Mayors home is used to sell tires. He referenced a manta.com printout that listed Tires To You L.L.C. with an address of 120 Circle Avenue, Ridgewood. Mr. Halaby stated that he has nothing against someone using their home to do an honest piece of business, but he is concerned about the fire hazard caused by the tires. He asked whether the Fire Department was aware of this, and what safeguards are being taken. Mr. Halaby suggested the Village Manager should send the Fire Chief to investigate.

Mayor Knudsen then responded to Mr. Halaby’s concerns, stating that she was not selling tires from their home. She thanked Mr. Halaby and spoke about the ParkMobile contract and the Council Meeting he referenced from March 11, 2015 which referred to an ordinance to apply a 35-cent user fee which was unanimously approved. At the time there was also further discussion about a charge percentage and a transaction fee, which was described as temporary until the Square card was synchronized with the ParkMobile system, however Mayor Knudsen would not consider a signed 3-year contract to be temporary.

Marcia Ringel, 250 Ferris Place, was present on behalf of the Preserve Graydon Coalition. She referenced The Mamas & the Papas and a song ‘Dream a Little Dream of Me.’ She is aware that tonight there will probably be a discussion as to what will happen to that Sycamore tree at Graydon. She was hopeful that they could be creative if the tree could not be saved.

Ms. Ringel spoke of a fair that she attended 4-5 years ago at the Arboretum in Glen Rock where there was someone selling bowls and other things he had made from reclaimed wood, called found wood. His name was Bob Kahn and he called his business ‘Concept in Wood.’ She spoke with him today and asked whether it was feasible to use wood from the Sycamore tree at Graydon. Ms. Ringel felt it would be a good idea to invite him to view the wood, and to make it available to him to make something out of that could conceivably be sold from the website, with proceeds going to Mr. Kahn, but he agreed that he would give some of it back, and then maybe it could be donated for a replacement tree or something of that nature. She stated that the Preserve Graydon Coalition has learned that people like to buy something and know that they are giving back.

Ms. Ringel also stated that knowing that there was a report, she submitted an OPRA request for that report on Sunday night, January 7, 2018, for receipt on Monday morning, January 8, 2018. She was told that she was not going to be allowed to see it because the Council had not yet discussed the issue.

Beth Abbott, 828 Morningside Road, was joined by Sheila Brogan, residing at 302 Kensington Drive. They are co-chairs of Age Friendly Ridgewood, a non-profit collaboration of Ridgewood citizens and organizations working for the past 2 years at making Ridgewood aware of the needs of those ages 55 and older and creating projects aimed at addressing those needs. Because of grant funding from the Henry and Marilyn Taub Foundation and additional funding from the New Jersey Department of Transportation, they were able to conduct a Senior Walkability Study last June which has been respectfully submitted to the Council.

During that Study professionals from NJDOT, WSP, and civic guide collaboratives facilitated a workshop presenting information on senior mobility, conducted and led a field walk to observe and experience senior mobility issues along Maple Avenue, the CBD, and the train station, and finished the day brainstorming to discuss what was observed and solicit ideas on improving condition.

Ms. Abbott stated that Deputy Mayor Sedon attended along with representatives from the Village’s Engineering and Police Departments. Charlie DiMarco, chair of the Citizens Safety Committee, Deanna Schablik, Bridgette Bogart, and older residents from the Village Share Houses and Ridgecrest. The result is a professional report with many excellent suggestions about how we can make Ridgewood more walkable and safe for all Village Residents, not just seniors.

Ms. Abbott stated that during the Walkability Study they were made aware that during the summer some Village crossing guards would use that time to audit some of the Village sidewalks for problems. Now that the crossing guards are outsourced, Ms. Abbott stated that they were worried this sort of audit may not happen routinely, so a group of eight (8) residents volunteered their time this November to walk the sidewalks in the Central Business District. They were looking for sidewalks that posed tripping hazards because of cracks or breaks based on the measurement parameters provided to the group by Chris Rutishauser.

Age Friendly Ridgewood is grateful for the attention that Chris Rutishauser has paid to the issues they have raised. They view the Walkability Study and Sidewalk Audit as a way to support Chris’s work knowing how much he and the Department have on their plates. They also appreciate the enthusiasm shown by the Citizens Safety Committee, who spent their December meeting discussing and reviewing the study and the audit. The Citizens Safety Committee support Age Friendly Ridgewood by asking the Village to review the materials, budget for improvements, and continue the work the Village has already begun to make Ridgewood a safe and walkable community.

Ms. Abbott stated that the sidewalk audit has been emailed to the Council in PDF format recently. She stated that one very troubling area is the intersection of Franklin and Broad, there curb cuts are missing, and the street crossing is long. The sidewalks along Franklin on the South side are also dangerous. She thanked the Council for their time and attention to this matter and stated that they are available to discuss this further at the Council’s convenience.

Mayor Knudsen asked whether Ms. Abbott would like to mention their website, and asked whether the information that was shared with the Council would be posted on their website as well. Ms. Abbott stated that the website is AgeFriendlyRidgewood.org and they also have a Facebook page, Age Friendly Ridgewood.

Bill McCandless, 71 Ridge Road, stated that the Village taxpayers face a new reality this year, one that the fiscal state of the Village has not faced before. He stated that the case against the garage is strong; it is powered by facts that need to be considered before plunging the taxpayers deeper into debt and creating more congestion on our already overcrowded and overstressed roads. He stated that each recent study done on the garage proposal shows that there is more than enough parking capacity in the CBD and what we have is not utilized. He feels that the garage is a net loss, and that traffic in and around the CBD will be worse with the addition. Mr. McCandless feels there is no logical argument for a garage, and that the only thing it will add is taxpayer debt, higher fees for every shopper and diner, and more congestion across an already congested set of intersections. He sees no compelling case and urged the Village to prepare for the driverless future.

Mayor Knudsen paused here and asked everyone to wish Councilwoman Walsh a very Happy Birthday.

1. DISCUSSION

1. Ridgewood Water

1. Bond Ordinance – Carr GAC Treatment System

Ms. Mailander explained that construction cost estimates were provided by Arcadis U.S. Inc., and this is a Granular Activated Carbon (GAC) Treatment System to remove perfluorooctanoic acid (PFOA) and perfluorononanoic acid (PFNA) in the well water. It will consist of four (4) sealed vessels containing Granular Activated Carbon which will filter the water. The Carr facility currently has a maximum output of 1,000 gallons per minute or 1.44 million gallons per day. The cost to replace this volume with purchase water is estimated at $5000 per day or $1.8 million per year. Therefore, the Bond Ordinance at $3.4 million as a total ordinance would actually be $2.75 million because of the bonding requirements, so this is something that is hoped to be introduced in January so it can go out to bid in February.

The Drinking Water Quality Institute has new standards as well as Governor Christie proposed new standards as well. Ms. Mailander stated that this treatment is necessary.

1. Award of Professional Services Contract – Public Policy Consultant

 

Ms. Mailander stated that the Village has a proposal from Morford Drulis to provide professional services to the Village of Ridgewood for a Public Policy Consultant. They will help Ridgewood Water and the Village of Ridgewood to better understand the changing public policy forces in Trenton and Washington as it related to New Jersey’s water infrastructure. This will give Ridgewood Water the opportunity to have input on new legislation and to prepare in advance of any new regulation affecting the industry.

Mayor Knudsen, Ms. Mailander, and Mr. Richard Calbi, Jr., met with Mr. Michael Drulis, the contract would be for four (4) months, in an amount not to exceed $13,600, and this would be to see what benefits this could provide the Village. The hope is that Ridgewood Water would become more involved and have a seat at the table when legislation is being adopted and to give input and be a key player in terms of a smaller water system.

Mayor Knudsen stated that she felt that this was one of the best undertakings that the Village could engage in. It was an opportunity to understand what was going on in Trenton, the kind of conversations at a very early stage, and have significant input into how that may or may not influence our own water utility.

Richard Calibri, Jr. stated that Ridgewood Water was unique in that they serve more than one municipality, the majority of smaller utilities just serve their local constituents, when compared with all municipalities and their water providers throughout the state.

Mayor Knudsen stated that this is important because it would give the Village information on what is happening as it is happening as opposed to finding out after the fact and scrambling.

Mr. Calibri stated that this all comes out of two acts that Ridgewood Water had no input in at all, the Water Quality Accountability Act and then the new contaminant levels from the Bond Ordinance spoken about previously. Mr. Calibri has already been able to attend a Joint Legislative Committee meeting in Trenton on water infrastructure and was able to meet some key players and give them a feel for what Ridgewood Water does and what makes them different.

1. Award of Professional Services Contract – Change Order – Booster/Transfer Station Improvements

Ms. Mailander stated that this contract was awarded in 2016 for professional services. At this time, an additional $11,971.45 is required to complete work beyond the original professional engineering services contract scope. This work consists mainly of services for obtaining approvals from Midland Park that were not originally anticipated which resulted in re-design of one of the facilities.

Change Order #1 will be awarded to the original professional services award contract holder which is D.J. Egarian & Associates, Inc. in Fairfield, New Jersey, and is budgeted for in the Ridgewood Water Capital Improvement Budget.

1. Award State Contract – Chlorine Analyzers and SuppliesMs. Mailander stated that the Village of Ridgewood and Ridgewood Water anticipates exceeding statutory limit of $17,500 for chlorine analyzers and supplies and therefore is in need of a Council resolution to continue purchasing these items. Funding is accounted for in the Water Department operating budget.
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4. Bid Rejection – Cedar Hill Rehabilitation and Award Contract – Cedar Hill Rehabilitation

Ms. Mailander stated that Cedar Hill Reservoir Rehabilitation had a Bid Report and Tabulation with recommendations by D.J. Egarian & Associates, Inc. They bid for the rehabilitation work and an alternate bid for coating the interior of the reservoir dome.

Ms. Mailander stated that in getting the proposals back, the recommendation is to award only the base bid with allowance, as the alternate bid proposal for the interior dome coating exceeded the engineer’s estimate.

For the base bid + allowance, the low bidder is Fred Devens Construction with a cost proposal of $303,000.00. Based on prior negative experience on a current Ridgewood Water project, which is the Water Main Relocations at Stream Crossings, which is still being worked on, Ridgewood Water is requesting that this bid be rejected.

The second low bidder, having a cost proposal of $324,800.00, was DN Tanks, Inc. of Wakefield, Massachusetts. D.J. Egarian & Associates, Inc. and Mr. Richard Calbi, Jr. are recommending the award of this project to DN Tanks, Inc. Ms. Mailander stated that this is required under the US EPA Administrative Order, and that this should be awarded by January 15, 2018; an informal extension has been granted as the meeting isn’t until January 17, 2018. This would allow time for the work to be completed by July 15, 2018, however based on the coming high demand season the tank will need to be back in service by April 15, 2018.

Ms. Mailander stated that D.J. Egarian & Associates, Inc. is the Engineer of Record for the project, they prepared the construction documents, reviewed all bids and will assist Ridgewood Water with administering the construction phase of the project. Funding has been accounted for in the Ridgewood Water Capital Budget.

Deputy Mayor Sedon stated that it appeared that three of the bidders misinterpreted the bid sheets entirely, so in fact we don’t know how the bids could have come in. He asked whether it would be better to go back and bid again. Mr. Calbi stated that on the basis of where those alternate items were recalculated, it exceeded what the estimates would have been and he feels that it would be beneficial at this time to proceed with the base bid and there is an alternate allowance in there in case any fractures are found in the dome. A delay would cause the tank project to be pushed into next season and would delay every tank project thereafter as well, so Mr. Calbi doesn’t feel it would be reasonable at this time to re-bid.

Mayor Knudsen asked Mr. Calbi if he would have any idea as to how three of the bidders would have misinterpreted. He stated that they are given the opportunity to ask questions, however none were asked.

1. Bid Rejection – 2018 Well Improvements

 

Ms. Mailander stated this bid rejection was for the bid received from A.C. Schultes, Inc. since it exceeded the consulting engineers cost estimate by almost double. Mr. Calbi believes that part of the reason for this was that perhaps they were not given enough time to prepare the bid. Ms. Mailander stated that he then spoke with others who had picked up the document and didn’t bid, and they indicated that they would have liked more time. This will be put out to bid again with more time.

1. Parking

 

1. Discussion of Extension of Deadline for RFPs for Hudson Street Parking Garage

 

Ms. Mailander stated that the original bid deadline for the RFPs was December, however several of the bidders asked for an extension due to the holiday’s, and that was deemed reasonable. The deadline was extended to January 19, 2018. There is now a request from one of the bidders to extend it again to February 9, 2018, they feel that this would give them the opportunity to provide a complete package for the Village that would meet all of the requirements within the RFP.

Ms. Mailander asked the Council for their opinion. Mayor Knudsen then asked how many bid packets were picked up, to which Ms. Mailander referred to Mr. Rutishauser. He confirmed her estimates that there are approximately 23 plant holders, of which 5-6 are bid services. They cannot be sure how many bidders actually have bid documents because they did have it available online. However prospective bidders sometimes will let the Village know that they are interested in becoming a plant holder, others will not go through that effort. Mr. Rutishauser stated that if the Council wishes to grant that time extension request they will put out an addendum and try to notify all of the bidders electronically, as well as posting on the website.

Mayor Knudsen then asked when to expect the Walker Study, to which Ms. Mailander stated it will be discussed January 31, 2018, at the Work Session.

Deputy Mayor Sedon asked if there was any way to anticipate how many bids would come back. Mr. Rutishauser stated that they have not had any responses yet, however they have had a number of email inquiries asking questions, with the bulk of them being able to be answered without requiring an addendum. He feels there are at least 3-4 bidders that are very interested, and is anticipating 4-6 responses.

Councilman Hache stated that he didn’t feel the extension should be granted as everyone has had ample time. Deputy Mayor Sedon agreed with this, as did Councilwoman Walsh. Mayor Knudsen stated that she was unsure, as she didn’t want to miss out on a better product, lower price, or better build, and we don’t know how many will be returned, however, they did have ample opportunity, so the Village should keep moving forward and not do the extension. Mr. Rutishauser stated he will relay this to the prospective bidder who made the inquiry the following day.

Ms. Mailander stated that there may have been some misunderstanding with the ParkMobile contract, the Village will be going out to RFP, however, ParkMobile is still in effect until February 28, 2018. The new contract will not start until March 1, 2018 and ParkMobile could certainly submit an RFP if they wish to do so. They are not prohibited from doing so, and the Village could decide to go with them again.

1. Budget

 

1. Award of Second Year of Contract – Maintenance of Irrigation Systems and Water Fountains

 

Ms. Mailander stated that last year the bid was awarded to Tanz, Inc. based out of River Edge, and this is the second year of a two-year contract. The Village had a positive experience with them and is willing to continue.

Councilman Hache asked how may bids were received for this last year, Ms. Mailander was unsure.

 

1. Amendment to Contract Previously Awarded – Two Police Vehicles

 

Ms. Mailander stated that this is for an amendment to a contract previously awarded for two police vehicles. A state contract to Winner Ford was awarded for emergency equipment for two (2) new police vehicles in September 2017. Actually, the name of the company is Emergency Accessories Installation, and they are the State Contract vendor for the emergency equipment. This equipment has already been purchased, however it was not able to be outfitted because it was to the wrong vendor; this is to correct that error.  

1. Bond Ordinance – Paving

 

Ms. Mailander stated that this was a Capital Paving Budget Request for a bond ordinance for $1,970,000 towards paving, which is similar to last year. The total bond ordinance will come to $2,050,000. This will include minor drainage repairs (Monte Vista storm drain), curb work, and the resurfacing of North Pleasant Avenue. The Village of Ridgewood did receive a NJDOT Municipal Aid grant in the amount of $165,627.00 for the North Pleasant repaving. They are still working on the selection of the streets and will look again after the winter is over to see if any new street should be added.

Ms. Mailander stated that she would like this bond ordinance to be introduced next week, so it could be ready for February and bids could go out and the Village could award possibly in March or April and they could get a jump on the paving. Last year the Village did over $2,000,000 in paving.

1. Award of Bergen County Cooperative Purchasing Program – Rock Salt

 

Ms. Mailander stated that the purchase of rock salt would be through the Bergen County Cooperative Purchasing Program at the price of $56.11 per ton, which is the best price that the Village can get.

Mayor Knudsen asked if the treated rock salt is different from the untreated rock salt. Mr. Richard Calbi stated that the Village buys the untreated rock salt and then treats the salt themselves as needed, to be more cost effective.

1. Award of Professional Engineering Services – Phase I Security Improvements at Village Hall

 

Ms. Mailander stated that a contract was awarded to Secure Watch 24 in December 2017 under a professional services agreement. This is actually a National Cooperative Purchasing Alliance Contract #12-06. For $143,922.00, Secure Watch 24 of Moonachie, New Jersey, will be the vendor however, instead of being a professional service, it is actually under a cooperative purchasing program.

Mayor Knudsen confirmed that the first document that was provided just had a typo, and Ms. Mailander verified that this was correct.

1. Award Contract – Document Management System

Ms. Mailander stated that this was for awarding the contract for General Code Laserfiche Avante Software package. This would provide a stable software package that meets the state requirements for OPRA and digital scanned media. This is to move ahead on a project that would provide paperless packets for council meetings and digital scanned documents throughout departments to help in streamlining research time and information gathering in the future, which is important for OPRA. The total amount of the software package with one (1) year support is $41,148.50, and it is budgeted for.

Mayor Knudsen stated that she was excited about this; saving time and staff resources as well as trees.

1. Policy

 

1. Approve Mutual Aid Plan and Rapid Deployment Force

 

Ms. Mailander stated that Councilman Voigt wished to have input; it will be put back on the agenda for January 31, 2018. This is an annual Resolution that the Village of Ridgewood passes and it is through the Bergen County Police Chiefs Association. It allows police officers from all 70 municipalities in Bergen County to be part of this. They have two (2) platoons and in the case of a true emergency they are available to help.

1. Discuss Compliance with Federal Civil Rights Requirements

 

Ms. Mailander stated that this is a new requirement with submitting the local budget through the Division of Local Government Services. This was signed into law by Governor Christie on August 7, 2017. The requirement is to ensure that the Village of Ridgewood’s hiring practices comply with the United States Equal Employment Opportunity Commission’s Enforcement Guidance. EEOC’s Enforcement Guidance discusses how an employer’s use of criminal history records to select, promote, and retain employees may in some instance violate Title VII’s prohibition against employment discrimination, and may also become disparate treatment.

Ms. Mailander stated that discrimination on the basis of disparate treatment may occur when an employer treats criminal history information differently for different applicants or employees based on their race or national origin. Disparate impact-based discrimination may occur when an employer’s neutral policy, in other words excluding all applicants from employment based on certain criminal conduct, may disproportionately impact some individuals protected under Title VII and the policy is not job related and consistent with business necessity.

Ms. Mailander stated that the Village Council is aware of this guidance document, and the Council agrees that the Village does not discriminate and that employment practices are in line with this. The Council will have to sign an Affidavit that they understand, and this will be submitted with the Budget.

1. Discuss Donations to Parks and Recreation Department – Community Center & Landscape Elements

 

Ms. Mailander stated that the Community Center Foundation would like to gift to the Village of Ridgewood various items that they have bought through the Foundation, including sofas, end tables, coffee tables, media console, curtains, rugs, chairs, a lectern, and the painting of the youth lounge. In addition, there are contributions that have been made by individuals or by organizations, including a mini refrigerator, a baby grand piano, a player piano, and a CD Juke Box.

 

Ms. Mailander stated that with the approval of this Resolution the Village Council acknowledges and accepts all of these items, whether it be from the Community Center Foundation or the individuals or groups that have donated them. In addition, the Village has been offered by Julie Tung, the widow of Ed Schwartz (Eco Ed), who was an important member of the Ridgewood Environmental Advisory Committee, where he served as Chairman, donations that have been professionally appraised. These items include the ornate metal gazebo, iron gates, and a sandstone rock pile. Ms. Tung has sold the E. Glen Avenue property and would like to donate these items and have them removed before the end of January. These are very generous donations, if the Council approves a Resolution will be added to the upcoming Public Meeting.

Mayor Knudsen asked if the Village would be making the arrangements for removal, which Ms. Mailander stated they would, and that the Village Council would be involved in the selection of a location for the gazebo following the Parks and Recreation staff coming up with possibilities.

 

1. Approve Continued Participation in Childhood Lead Exposure Prevention Project

 

Ms. Mailander announced that the State of New Jersey has recently lowered the action level for lead poisoning investigation which has caused an increase in lead investigation cases. The Bergen County Department of Health Services has received a grant from the state which enables the County to provide lead poisoning services to all 70 municipalities within the county. This agreement is valid for six (6) months, through June 30, 2018. If the grantee is successful in meeting the goals of the grant requirements, it will likely continue.

Ms. Mailander stated that the County has drafted a Memorandum of Understanding Agreement for all Bergen County Towns. They ask that it be signed by January 31, 2018. The requirements for Ridgewood is to continue to provide blood lead testing services at Child Health Clinics as well as assist with lead inspections if needed. Ms. Mailander said that Dawn Cetrulo, the Director of the Village Health Department, does have the lead certification.

There is also a Memorandum of Understanding with the Paterson Health Department, for nursing services only, for lead cases which was originally created when under the jurisdiction of Fair Lawn’s Health Officer. The Village will continue this agreement with Paterson as a requirement to close out the existing lead cases we are already managing.

Ms. Mailander said that today she was speaking with Dawn Cetrulo who stated that her department has two new lead cases based on this new law because of the lower levels that are now being detected.

1. Encroachment – Enclosure for Restaurant Entrance

Ms. Mailander stated that this is for an enclosure for the Steel Wheel Tavern, similar to those seen in New York City during the winter months. The SPEC Committee from the Planning Board told the restaurant that they should go to the Council.

Mayor Knudsen stated that the Site Plan Exemption Committee, which is a committee of the Planning Board, sent it over to the Council as an encroachment item. The canvas vestibule is as shown in the images provided to the Council.

Ms. Mailander said that the concern is that this could set a precedent, where one restaurant may have enough sidewalk area to provide for this vestibule, however, others may not. Matthew Rogers, the Village Attorney, stated that this usually is the decision of the Planning Board to decide whether or not an encroachment should be granted because this is usually an amendment to a site plan. Mr. Rogers stated that the agreement thereafter is done with the Village to enter into the agreement with that property owner.   So the Council doesn’t have the authority to grant or deny this, however, they can make a recommendation back to the Planning Board.

Councilwoman Walsh stated that this issue never actually went before the Planning Board, she is on SPEC, however was unable to attend that particular meeting being discussed, she agrees that this should go before the Planning Board first. She mentioned that another issue may be the type of encroachment, that this may require a review at the Historic Preservation Committee, as well.

1. Continuation of Suspension of Ordinance for Certain Illuminated Signs

 

Ms. Mailander stated that the Planning Board sub-committee has not yet provided their report, so the hearing will have to be continued in February.

Ms. Mailander stated that the enforcement was only relaxed through December 31, 2017, and asked Mr. Rogers if the Council should have another resolution to continue it until such time as the Council makes a decision, Mr. Rogers agreed.

Ms. Mailander mentioned that she did not want a situation where a current business received a ticket from the Village’s Code Enforcement Officer because December 31, 2017 has come and gone at there was no extension granted. Councilwoman Walsh stated that this all began because there were two summonses issued, and she anticipated that the Planning Board will have a response by February, so she agrees the date should be extended until June 1, 2018.

1. Municipal Charitable Deductions

 

Ms. Mailander stated that this was for Municipal charitable deductions and invited Mr. Robert Rooney, Village CFO, to speak. This is due to a change in the tax code and possibilities in how we might help our residents going forward.

Mr. Rooney stated that Representative Josh Gottheimer and Governor-Elect Phil Murphy have proposed the establishment of a charitable trust by each municipality in the State of New Jersey. This would allow taxpayers to declare how they want their money put into trust when they go to pay their taxes. If the trust is established and they would like all their taxes placed in the trust, conceptually they would be allowed to take that as a charitable deduction on their Federal tax return. There are complexities that go with this, one being that the Federal Government would have to approve it, and two being that the State of New Jersey approve the methodologies and how that transaction would occur. Mr. Rooney stated that it is a concept, that if approved, the Village of Ridgewood would be in support of this method to allow its residents to get the deduction which now they don’t have based upon the new Federal Tax law. Mr. Rooney stated that he was looking for the Council to discuss whether they would be in favor of it, assuming all the logistics are in place to allow it to occur.

Mayor Knudsen stated that late Friday, January 5, 2018, she participated in a conference call with the Congressman and then he provided additional follow-up information. According to the provided information, that charitable donation could be made to a specific tax, for example school tax, however they would still be obligated to their actual property tax bill. So they couldn’t just say they are going to take 100% of their property tax bill and put it towards school and then school gets all of that money, they still have an obligation to pay that property tax. So they could take 100% of it but the only piece of it that would be applied to their property tax bill would be how much they owed to the school property tax.

Mayor Knudsen stated that the reason why this was placed on the agenda was in the event that this does happen at some point, the Village would like to have in place some structure to accept payments, and she understands that this must be done by Ordinance.

Mr. Rooney then stated that every municipality has the authority to present real estate taxes and the obligation for that placed on residents and property owners is by legislative action. The Village doesn’t have any authority to decide how it’s done or where it’s done. Everything has to be handled through the state first, and in this case because we are talking about a charitable deduction there probably has to be some federal legislation as well.

Mr. Rooney stated that he wanted to know if everyone on the Council was in favor of looking at this with a lot of attention to make sure that the Village does the right thing for the residents and the taxpayers in Ridgewood, and that the Village follows this issue so that it can properly place itself in line so that when/if this legislation does come about people could then go right to it and utilize it because this would be for 2018 property taxes.

Mayor Knudsen asked if there were any questions, to which Councilman Hache stated that he applauded the effort and hoped that it passes, and having the readiness to deal with it at the time is important. He stated that this goes beyond 2018; in the next couple of years the Village will see a strain on its own budget due to the expectation that property taxes will go down somewhere in the neighborhood of 10%, so anything the Village can do now to mitigate the impact of that is wise.

Deputy Mayor Sedon stated that he was all for it, he didn’t know if it was going to pass the Federal Government and the IRS or courts, but if it does pass he would be supportive because with property taxes capped at $10,000 it leaves a lot of people not being able to deduct a large majority of their property taxes, so if it does pass all of these hurdles it should be offered to residents as an option.

Mayor Knudsen stated that the Village should aggressively pursue it just in case. Councilwoman Walsh then stated that she had many questions about it. She felt that the Council were not tax adviser and therefore she felt that they should not be giving tax advice to anyone; they should talk to their tax advisors to see how they are going to be impacted.

Councilwoman Walsh stated that with the ability to prepay taxes, only about 25% of the individuals or properties paid the pre-tax. That could mean that they didn’t have the ability, for instance those who pay through an escrow account. She stated that the job of the Village of Ridgewood is just to collect the taxes, it is not their job to determine how people are paying their taxes. She feels that if property values do decrease then that will have an additional impact on individual’s personal taxes again because they are going to have different write-offs on their income tax return. Councilwoman Walsh stated that another major concern she has was with the word charity, because the Village is a municipality not a charity, and she felt using such a term was disingenuous. She felt that if we could structure our taxes in such a way to have a benefit to the taxpayers would be one thing, but to set it up as a loophole is not smart.

Mr. Rooney replied stating that regarding the setup and structure, that would all be handled by the state and federal government. He stated that the Village would not choose or declare it, but he would like to take an aggressive look and to always pay attention to it and make sure the Village is presented well enough that if the State Legislature and the Federal Government decide that this opportunity is going to come around that the Village is ready to provide that mechanism that allows it to do that.

Mayor Knudsen referenced the California Excellence Fund. She stated that the Council were not tax advisors, however they were determining what the mechanism is to accept a payment and whether or not they will give the residents tools in the toolbox to use if they take deductions and consult with a tax advisor. She stated that the Village would only be supplying the mechanism that if somebody chooses to take that as a deduction, then they have that option.

Councilwoman Walsh said that the mechanism would have to be fair to everybody, it wouldn’t be for those that can pay their taxes upfront and those that can’t. Mr. Rooney stated that someone is going to tell us what the mechanism is, the Council will not be able to decide themselves.

Mayor Knudsen stated that the inequality that Councilwoman Walsh spoke of has always existed when it comes to paying property taxes. She stated that the Council would look at it and see how they would organize it and whether or not it works.

1. Operations

 

1. Discuss Burbio Calendar App

 

Ms. Mailander stated that there was a presentation before the Council in December on this application, it highlights events in the community and puts them on the calendars of users of the app. It is free of charge, with income coming from the advertisers. Businesses can also advertise discounts or certain promotions. The Village can also display garbage or leaf pickup, and give information about the schools.

Ms. Mailander stated that the calendar starts with the school, library and government events, and is announced in the local press. Residents and non-profit groups would be sent an email announcing the existence of it and inviting them to sign up for free, and then an icon could be put on the Village website. It had been left as requiring a further discussion, and Ms. Mailander inquired whether the Village Council would like to move forward with this app.

Councilman Hache stated that he like the app, he thinks it was a great presentation, and the fact that it was of no cost to the Village is a plus. His question was if they would expand the app to more community events that are not necessarily related to the Village, for example, anything going on downtown sponsored by the Guild or the Chamber of Commerce, would that also be included at zero cost to the Village. Ms. Mailander stated that the Chamber or the Guild would be free of charge if it were their event.

Mayor Knudsen stated that she received an email and the android app has been launched by Burbio. She stated that you can pick and choose which sites you add to your calendar, but the Village would be promoting it from their end. She feels that it is highly organized and resolves the issue of trying to follow different websites and calendars because it places all of that in one location.

It was decided that a resolution would be prepared stating that the Council is in agreement and willing to move forward.

1. Major Soil Permit

 

Ms. Mailander stated that this was for the major soil permit for Ridgewood Dayton, LLC, 100-152 South Broad Street. There was some concern because the trucking route was down South Broad Street exclusively, the new resolution which has been given to the Council to review, directs the trucks to both South Broad Street and Prospect Street.

Ms. Mailander stated that there is a concern with the speed table on South Broad Street, with trucks going onto and coming off of it and the vibration affecting the foundations of nearby homes. She spoke with Mr. Rutishauser earlier and indicated that was a concern, and he stated that they could require the applicant to remove the speed table temporarily during this time frame and then replace it at the end, or the applicant could choose to go down Prospect Street, which is a wider and more heavily traveled road.

Ms. Mailander stated that the applicant would have to be aware of any events going on in the area churches, weddings, funerals, and would only be permitted between the hours of 8:30 A.M. and 5:30 P.M., Monday through Friday. None shall be permitted in the school zones during the start of school or school dismissal. No trucking on Hudson Street, or East Ridgewood Avenue between Broad Street and Maple Avenue.

Under questioning from Councilwoman Walsh regarding how many truckloads this would equal, Mr. Rutishauser responded that it was in the neighborhood of 400 for the duration of the project which is expected to take a year or so, at least to construct. He knows they are going to want to start some environmental remediation relatively shortly, and the concern of vibration from the speed table can be ameliorated if they want to use that route by removing the speed table and replacing it upon completion of trucking activities.

Councilwoman Walsh clarified that if it is 400 truckloads it is actually 800 truck trips. Mr. Rutishauser agreed and stated that there would also be truckloads of building materials, concrete, lumber, steel, all the ingredients to build the property will have to be brought, as well as waste generated to be removed from the site.

Councilman Hache estimated 16 truck trips per week, and asked whether the Village had any obligation requirement to let Glen Rock know that these trucks would be coming down Broad Street into Glen Rock. Mr. Rogers stated that there was no legal obligation, but the Village could certainly let them know. Mr. Rutishauser stated that he would refer that concern to the police department because the permit requires coordination between the departments, and he would ask the police department to reach out to their colleagues in Glen Rock and give them notice as a courtesy.

Mayor Knudsen asked if the width of Prospect Street and Broad Street were known. Mr. Rutishauser stated that Prospect is wider, there is parking available near the CBD area, he estimates the paved curb to curb width as 50 feet or so. Broad Street is tighter, and the houses are closer to the right of way limit line as opposed to houses on Prospect Street.

Mayor Knudsen then asked where it would be more likely to see children as pedestrians. Mr. Rutishauser stated that it was difficult to tell, he did know of a couple of places including the Quaker Day Care Center right off of South Broad Street, and various churches. He stated that there is language that if there are events at these places that trucks do not run. On Prospect Street, the Village does have a group home, and there is a plan to work with the police department in case there are any walking routes where kids are going to school.

Mayor Knudsen asked if it would be possible to say that full loads take Prospect Street and then re-route on the return trip empty back on Broad Street to split the burden between the roads. Mr. Rutishauser stated that could be done, and added to discussions with contractors and developers. Right now, they are surmising that those are the primary routes, the Village is unsure what they are planning, but he will find out as that is part of the process with the resolution conditions.

Deputy Mayor Sedon asked how they would get to Prospect Street, and Mr. Rutishauser responded Dayton Street. Deputy Mayor Sedon stated that leaving the site the trucks would have to go down Passaic Street, but he stated that it would have to be looked at carefully because of the school on the south side of Mount Carmel.

Mayor Knudsen then asked if in the resolution would the Council need to get into the specifics, but Councilwoman Walsh pointed out that they are unsure where the trucks would be going to dump.

Mr. Rutishauser stated that it was a condition in the permit to get the trucking routes from the developer. The police traffic control bureau will then vet them with an understanding of what activities go on regarding school children.

Mayor Knudsen stated that she wouldn’t want to see all of the trucks on one street, that the burden should be shared as best it can be achieved. Mr. Rogers responded that he believed the way the resolution was written is that it has to meet the approval of the Engineer and the Chief of Police. It would not be able to be determined tonight, but Mr. Rogers stated that the resolution could be upheld by asking that they report back to the Council once a route is determined so that if there are any comments on it the Council can go back to Mr. Rutishauser with that.

Deputy Mayor Sedon asked whether these two routes were the only options. Mr. Rutishauser responded that he did not want trucks on East Ridgewood Avenue, and the only other routing would be onto Broad Street, cross East Ridgewood Avenue, onto North Broad Street and then taking Franklin Avenue, and at the intersection making a right turn and heading down towards Maple Avenue. He reiterated that this was not the optimal area for this type of truck traffic. Once the routes are reviewed by Engineering and the Police Department, Mr. Rutishauser agreed they would be made available to the Council.

Ms. Mailander asked whether the Council wanted to put in the resolution about the removal of the speed table. Mr. Rogers stated that he didn’t think that was necessary, however Mr. Rutishauser recommended that it is a condition of the resolution because if the developer does remove it for their convenience, it is important that it is reestablished as the Village has had it.  

Mayor Knudsen stated that the speed bump is an important traffic safety installation. Ms. Mailander stated that the removal would be temporary and then it would be restored. She felt the concerns were for the residents in that area and the vibrations from the back wheels of the trucks coming off the speed table. Mayor Knudsen clarified that she was asking the duration of not just these trucks, but then the speed table would still be out when the construction was ongoing. Mr. Rogers pointed out that the Council would also have to work out routes for KS Broad and Chestnut Village. He stated that the Broad Street utilization may be the optimum for a lot of things, and these projects could be running at the same time.

Mr. Rutishauser also mentioned that to the Deputy Mayor and Mayor’s points, the Dayton project was going to have the traffic generally going towards its south, and then there is the Ken Smith site, and their principle traffic route is going to be Franklin Avenue, so the Franklin corridor will not remain unscathed in terms of receiving some truck traffic.

It was decided that a resolution would be put in regarding the removal of the speed table, and the Council would review the proposed routes by the developers upon receipt and review by the Engineering Department as well as the Police Department.

 

1. Report of Independent Arborist – Sycamore Tree at Graydon Pool

                                                                                             

Ms. Mailander stated that the town arborist looked at the Sycamore tree at Graydon Pool, he indicated that he felt that it should probably be removed because it was hollow in certain parts. The Village of Ridgewood hired an independent arborist, A. Wayne Cahilly, owner of Cahilly’s Horticultural Services, LLC in Dumont, New Jersey. His background is that he is the Manager of the Lionel Goldfrank III Institutional Mapping Department and the Site Historian for the New York Botanical Garden. He has been the Manager of the Arboretum and Grounds for the New York Botanical Garden, the Lead Arborist for the New York Botanical Garden, Forest Manager in Millbrook, New York, and he’s also had several symposiums and done full time educational programs. Mr. Cahilly has several professional affiliations, has been the recipient of awards and citations, teaches at the New York Botanical Garden as well as lectures and workshops in various locations throughout the tristate area. He also has several publications that he has participated in or been a general consultant on.

Ms. Mailander stated that Deputy Mayor Sedon presented briefly to the Shade Tree Commission, so he will present to the Council as well on what the arborist has said. He stated that it was a 14-page report and that a tomograph was used where 10 locations are taken 6 inches up from the base of the tree and spikes are put in, which are then hit and they begin to send sound waves through the tree. Sensors then use these sound waves like sonar to map the inside of the tree. Deputy Mayor Sedon stated that trees can be hollow and still be structurally sound, and given the size of this tree it would require 9 inches or so of good, living wood all the way around to be structurally sound.   The tomograph found that on the north side of the tree it was 5.5 to 6.0 inches thick, and on the south-southeast side it is 4.5 inches thick. The tree also leans 6.5 degrees towards the south and southeast, so they determined that it is definitely going to fall toward Linwood Avenue. There were two recommendations in the report, one is to remove it which was the final determination that was made, but another suggestion was to significantly trim back the crown but that would require years of a specialized arborist coming in and knowing exactly what to cut and where to cut. However, that won’t save the tree or make anything more structurally sound, so given the location and the number of people around that tree, the final recommendation is to remove it, unfortunately.

Councilwoman Walsh stated that the tree could always be removed but if they did the crown reduction they could see if maybe in a year there would be possibilities. Deputy Mayor Sedon points out that it wouldn’t save the tree, as described in the report, and there are targets that are the impact area of where this tree would come down because of its size. He also pointed out that the leader roots, which are the two biggest roots going into the ground are hollow at least 18 inches deep. Some of the bigger branches are hollow, and the void in the middle is almost 13 feet, it goes all the way up to where to crown begins and down into the roots.

Deputy Mayor Sedon stated that he felt it would be negligent to keep it there and then the tree comes down and injures someone. Mr. Rogers then stated that he has not been part of this conversation regarding the tree, but he can say from a liability standpoint that once you have arborists saying that the tree is dying and should be taken down, if anything were to happen the liability would be plainly on the town because the Village would have been aware of the dangerous conditions.

Mayor Knudsen mentioned seeing a tree fall on a clear, still night, and feels its would be irresponsible to leave it or even to reduce the crown because you are not reducing the likelihood that it would fall. She feels there should be a plan in place as to what the Village wanted to do with the tree, such as what was mentioned by Marcia Ringel, or doing an art installation of part of the bark in Village Hall. However, Mayor Knudsen reiterated that the Village has an obligation to ensure safety first.

Mayor Knudsen then asked how the Village would plan for what is to be done with the tree. Councilman Hache mentioned artwork called The Disjointed Tree, where an artist took a tree that was hollowed out, lined the inside with tin, and the tree was sliced into two-foot sections and suspended through cables, and he thinks that would be a wonderful thing to put in the entrance to Village Hall because there is the vertical space to do it. Lighting from the base creates a beautiful effect on the tree.

It was decided that the sycamore tree at Graydon Pool would be taken down, and that ideas would be collected as to what to do with the tree itself.

1. Improvements to Kings Pond Park

 

Ms. Mailander stated that the Board of Chosen Freeholders granted final approval to a Bergen County Trust Fund grant award of $34,000 to Ridgewood for a park improvement project at its meeting on June 28, 2017. This is a 50/50 matching grant, Ridgewood is responsible to match the grant with at least $34,000. It is to enhance a conservation area, known as Kings Pond located in the southwestern section of Ridgewood on Lakeview Drive. The project would help to delineate the official park property with simple fencing or shrubbery, 20-25 parking spaces, and an ADA accessible path from the parking lot to the water’s edge.

Ms. Mailander stated that Mr. Rutishauser had handed out a full-size plan, and there is a smaller one attached to the memo provided to the Council. When this project was first presented to the Council there was concern about invasive plants, specifically, Japanese knotweed, the Village has done the treatment, and Ms. Mailander believes there is one more treatment coming up this spring. Ms. Mailander stated that in addition there was a request to de-snag the pond, however the grant money cannot be used for this purpose. The original plan had a request for benches to support the passive enjoyment of the park, however with a limited budget it is recommended that benches be funded through other means, perhaps memorial benches. Ms. Mailander stated that trails could also be a component that could be provided by volunteers, or possibly by an Eagle Scout project or a Girl Scout Gold Award project, as has been done at other Ridgewood parklands, most notably Habernickel Park.

Ms. Mailander opened the topic for discussion, she stated a resolution would be done to accept the grant, but she would like to delineate what the recommendation is for the Park and Recreation as well as Engineering departments.

Mayor Knudsen asked if there were any questions, to which Deputy Mayor Sedon pointed out the gazebo that was planned. Mayor Knudsen asked about the line of shrubbery, if that could be either shrubbery or the fence. Mr. Rutishauser stated that this part of Lakeview Drive does not currently have any curb. The Engineering department is proposing to put in curb as part of their Capital Paving Project to better establish the road edge and set back from that a hedge to act as a fence, but not a chain link fence.

Mayor Knudsen had been under the impression that the initial fence concept was because the compost facility was where the knotweed seed had spread from. Mr. Rutishauser responded that there was some consideration for that, however the funding allotted is not enough for this. There are some plantings on the southern boundary of Lot #334 and the compost facility, which is where they would need to put some kind of vegetative barrier to assist in reducing the migration of those spores. However, Mr. Rutishauser stated that the general prevalent wind direction is from the west and northwest. Ms. Mailander then stated that the spores are then airborne and will go onto the area near the water; it would be impossible to have a fence high enough to stop their travel.

Mr. Rutishauser stated that the intent was to capture or mitigate the Japanese knotweed or invasive spores, however they do not see a way that they satisfy this concern in a cost-efficient manner within the constraints of the grant.

Deputy Mayor inquired how many parking spaces are currently existing, to which Mr. Rutishauser responded that there are currently 6 or 7, some of which are used by staff that operate the compost facility, and some are used by residents. One of the reasons the Engineering Department is recommending a curb along Lakeview Drive is that residents park too much on the grass area and it gets muddy. Mr. Rutishauser stated that a curb would better define the roadway, in addition to widening the roadway slightly because due to the compost facility there is a lot of truck traffic, hopefully the residents will find it safer.

Deputy Mayor Sedon questioned whether there was a need for 25 parking spaces at this location. Mr. Rutishauser responded that additional parking spaces could always be added. Ms. Mailander added that the hope is that in the future this area would become more developed so there would hopefully be a need for all of the parking spaces. She added that the grant initially provided for 34 parking spaces. Mr. Rutishauser added that he knows there has been a lot of discussion about how this is an underutilized natural area of the Village, and the hope is that if parking is provided a project like this would generate interest.

Mayor Knudsen stated that she agrees with the parking and thinks that this is going to be beautiful. She said that a great commitment has been made to King’s Pond Park and it could become quite popular.

Ms. Mailander stated that the Council will then be set to do the resolution for next week with the current plan in mind. Mr. Rutishauser mentioned that the gazebo was an idea that was considered, however it is not something that would be added at this point, but if interest opens up, the provided example shows one way that it could be situated on the site.   Mayor Knudsen stated that the beauty of King’s Pond Park is that it does not have that type of structure, so the gazebo doesn’t seem to fit anyway. Mr. Rutishauser agreed and stated that was why a stonedust path was added rather than a hardscape surface such as paving.

It was decided that a Resolution will be prepared for the next Council meeting.

1. REVIEW OF JANUARY 17, 2018 PUBLIC MEETING AGENDA

 

Ms. Mailander stated that there are proclamations for Jamboree Days, recognition of Martin Luther King Jr. Day, also there has been a request from Super Science Saturday as it is their 30^th Anniversary and they would like to get a January proclamation even though it is usually done in February for advertising purposes. There will be a swearing in of the Village’s new police officers who graduated the academy in December.

Ordinances for Ridgewood Water include: Bond Ordinance – Carr GAC Treatment System.

Resolutions for Ridgewood Water include: Award of Professional Services Contract – Public Policy Consultant, Award of Professional Services Contract – Change Order – Booster/Transfer Station Improvements, Award State Contract – Chlorine Analyzers and Supplies, Bid Rejection – Cedar Hill Rehabilitations, Award Contract – Cedar Hill Rehabilitation, Bid Rejection – 2018 Well Improvements, and Authorizing Temporary Water Capital Budget.

The following ordinances are scheduled for introduction: Bond Ordinance – Paving.

The scheduled public hearings include: Amending White Collar/Blue Collar Management Salary Ordinances, Amendment to Chapter 255 Vehicles in Traffic - CDB Employee Parking for Cottage Place Lot, Amendment to Chapter 255 Vehicles in Traffic – Prohibiting the Overweight and Overlength Vehicles on Glenwood Road.

The continued public hearing includes: Amending Chapter 190 – Land Use and Development for Illuminated Interior Signs.

Resolutions include: Authorizing Tax Assessor/Tax Collector Final Appeal of Indoor Settlement Stipulations, Approval of Renewal of Liquor License for Rocco Berardi, Award of Second Year of Contract – Maintenance of Irrigation Systems and Water Fountains, Award of Bergen County Cooperative Purchasing Program – Rock Salt, Award of Professional Engineering Services – Phase I Security Improvements at Village Hall, Amendment to Award of Contract – Two Police Vehicles, Accept Donations for Community Center, Accept Donations for Landscape Elements, Approve Continued Participation in Childhood Lead Exposure Prevention Project, Approve Major Soil Moving Permit, Accepting Open Space Grant – Improvements to Kings Pond Park, Authorizing Temporary Capital Budget, Appointing Registrar of Vital Statistics, Extending Relaxation of Enforcement for Certain Illuminated Signs in CBD, Compliance with Federal Civil Rights Requirements, Award of Contract for Document Management System.

 

1. MANAGER’S REPORT

 

Property Tax Prepayment – Ms. Mailander thanked the employees of the Finance Department who collected and processed over $21,000,000 in 2018 tax prepayments from 3,500 property owners in the last 10 days of 2017.

Snow Removal - Ms. Mailander thanked the snow removal crews who have done a great job between plowing, shoveling, and salting during the snow and ice events. Ms. Mailander stated that they did a great job, and thanked the residents who sent an email or made a phone call telling the Village what a great job they were doing, especially this last snow storm the road were down to blacktop and it was very safe.

Waste Removal – Ms. Mailander wanted to remind everyone that during snow events garbage cans should be moved to the end of residents’ driveways, and continue to do so until there is a clear pathway to the garbage cans which is free of ice and snow.

Parking Permits – Ms. Mailander reported that the 2018 Parking Permit Sales have so far been 193 of 210 premium hangtags which allow residents to park in any lot, 121 regular hangtags, 11 Park & Ride hangtags, 2 non-resident hangtags, 48 CBD stickers issued, 20 CBD hangtags for January, 14 CBD hangtags for February, 3 CBD hangtags for March. Ms. Mailander stated that CBD sticker sales are not as high as they were this time last year, so the information will be shared with the Chamber of Commerce and Ridgewood Guild again to remind their members because the Village needs the CBD employees to park as much as possible where it has been provided.

Health Department - Ms. Mailander stated that January is National Radon Action Month. Free radon test kits will be provided at the Ridgewood Health Department, 5^th Level, Monday through Friday, 8:30 A.M. to 4:00 P.M. Ms. Mailander stated that radon is a radioactive gas that occurs naturally when uranium and radium break down in the soil; radon gas moves up through soil and finds its way into homes. Ms. Mailander stated that radon is a serious health risk, it is the second leading cause of lung cancer and the leading cause of lung cancer among non-smokers. Ms. Mailander stated that radon is invisible and odorless, so it is easy to ignore this potential hazard; if a test indicates a problem, radon mitigation systems can be installed at a cost similar to that of other home repairs. Ms. Mailander stated that a list of certified radon mitigation companies is available at the Health Department.

Chamber of Commerce - Ms. Mailander stated that the Chamber of Commerce is sponsoring Restaurant Week 2018 from January 14^th to January 18^th and January 21^st through January 25^th. Ms. Mailander stated that participating restaurants are offering the chance to experience dining in Ridgewood with a 3-course prix-fixe menu at $25.18 and tax, tip and beverage. Ms. Mailander directed interested individuals to contact the restaurant with reservations and questions, these are listed on the Chamber of Commerce website.

Ice Skating - Ms. Mailander stated that ice skating has been extended at Van Saun County Park, 216 Forest Avenue, Paramus, to Sunday, January 28^th. Hours of operation are 6:00 P.M. to 9:00 P.M. Tuesday, Thursday and Friday, 10:00 A.M. to 9:00 P.M. on Saturday, and 10:00 A.M. to 7:00 P.M. on Sunday, and the cost is $10.

Estate Card – Ms. Mailander reminded everyone that using the Estate Card helps build up rewards and tax benefits in the third quarter of the year.

Martin Luther King Jr. Day – Ms. Mailander reminded everyone that Monday, January 15^th is Martin Luther King Jr. Day and in observance Village offices will be closed, sanitation/recycling will not be picked up and the recycling center will also be closed. Ms. Mailander also stated that on Martin Luther King. Jr. Day there is a free community program which will feature the Reverend Dr. Calvin G. Sampson as well as student speakers and an outdoor march; Dr. Sampson will deliver remarks addressing the theme ‘The Fierce Urgency of Now.’ Ms. Mailander stated that as the Martin Luther King Jr. Foundation of Ridgewood and Glen Rock host its 36^th annual celebration of Dr. King’s life and legacy. This is a community event taking place at the Ridgewood United Methodist Church, 100 Dayton Street, starting at 10:00 A.M.

Comments - Mayor Knudsen asked about the Ridgewood tree at Van Saun Park, she was inquiring whether the decorations could be collected, as well as the tree which is the Village of Ridgewood’s to plant. Ms. Mailander stated that she would also indicate that if there are some trees that are not claimed by a municipality, Ridgewood would be happy to take them. Ms. Mailander indicated she would follow up to make sure that the decorations will be collected.

Mayor Knudsen also asked about Glenwood Road and how the Village will be getting information out to residents, suggesting perhaps an e-notice or handing out fliers. Ms. Mailander stated that the Village does have speed signs indicating overweight and overlength vehicles both at the top of Warren Avenue (Ho-Ho-Kus) and at the top of Glenwood Road. Ms. Mailander stated that an e-notice could certainly go out to remind residents.

1. COUNCIL REPORTS

 

Special Project Task Force – Deputy Mayor Sedon stated that the Special Project Task Force met on Monday, and that himself and Mayor Knudsen were in attendance. The discussion was to begin looking at various scenarios that the new tax bill might bring to the Village and the Budget and to residents. They would like to be forward-looking and to avoid being surprised by anything.

Mayor Knudsen added that it was a very robust conversation about tax reform and the initiatives of charitable contributions and how that may or may not work.

Shade Tree Commission – Deputy Mayor Sedon stated that the Shade Tree Commission met on Tuesday night downstairs at Village Hall. The Graydon Pool sycamore tree was discussed, as well as various ways to get information out about tree planting and the upcoming plantings for next fall. Deputy Mayor Sedon stated that they also discussed the possibility of bringing in an outside expert to design one of the tree wells or what the Shade Tree Commission would like to actually do with the tree wells, they have four experimental pits with drainage and root guards and new soil. They would like to bring in someone professional to assess what they have and potentially come up with an upgraded design.

Citizens Safety Advisory Committee (CSAC) – Councilwoman Walsh state that CSAC met after the last Council meeting. There was a lot on the agenda, but it kept coming back to was that the Complete Street Program is mentioned often, but not many people in the Village have a grasp of what that Complete Streets meant. So the CSAC was thinking that it might be a good idea for the Council to give a refresher to the residents about the program, what the goal is, and help them at the Council understand all of the different applications for grants that tie in, such as Safer Schools. Councilwoman Walsh stated that the Citizens Safety Advisory Committee wanted to put on the Council’s calendar, get copies and makes notes as to things to update in the program and update the things that have been done since the Complete Street Program started. Councilwoman Walsh would like to do a collaborative presentation at a future work session with their Chairman, Engineer, Liaison from the Police Department. Councilwoman Walsh stated that CSAC was updating By-Laws because over the years they had been loosely followed, and the structure of Citizen Safety said that the Village Manager or their designee should be at the meetings, so the group will make some recommendations to the structure in addition to the By-Laws. Councilwoman Walsh stated that one of the other members of the structure that had not been attending, has indicated that they do want to start attending meetings, so the Federated HSA President, Melinda Cronk, will continue now to attend. Councilwoman Walsh stated that Sheila Brogan and Beth Abbott presented at the last CSAC meeting and what they are working on is in collaboration with what Complete Streets is trying to do, so they were hoping to do a refresher with the Council on that as well.

Ridgewood Arts Council – Councilwoman Walsh stated that the next artist series is January 23^rd at 7:30 P.M. in the Library Auditorium, with Eric Corriel who makes you feel like you are inside the art as it’s happening. The meeting was January 9, 2018, and Millennium Strategies had forwarded the suggestion of a grant for the Arts Council to review, and since it was the first submission the group was concerned about the next steps, so the Arts Council asked Councilwoman Walsh to relay this information to the Council and see if they had done this before and what routes were taken to get to the next step. The Arts Council is unsure of what they should be adding without overstepping.

Mayor Knudsen stated that Millennium Strategies had been contacting her with grant opportunities and then they are sent to either a department or a Councilperson where it would make sense. Mayor Knudsen stated that this grant was for the NEAB Read, which is the coordination of art events with libraries, and that if Village Staff needed to be used, Councilwoman Walsh could go to Mayor Knudsen, who indicated that Councilwoman Walsh and Audrey Fink would be the liaisons. However, Mayor Knudsen stated that if the Council wishes in the future that if the grant opportunity really pertains to a committee, this could be brought to the Council and asked if they want to pursue the opportunity or not because some grants may not be funded at 100%, therefore the committee may not actually want it.

Councilwoman Walsh stated that the grant had a lot of moving parts, that the Arts Council felt might also involve the schools and the library, and the Arts Council could not commit them without approaching them about partnering. Mayor Knudsen asked whether they had come up with any ideas for the grant yet, and Councilwoman Walsh stated that it had been spoken about at the meeting the night before and there were many different opinions, and that there were a lot of moving parts and a lot of coordination and planning necessary.

Deputy Mayor Sedon stated that he had been in contact with Millennium Strategies and they asked if there were any grants that his group was interested in because of Sustainable Jersey, so he told them about a 50/50 matching grant through PSEG and Sustainable Jersey for tree inventory, and last year the Shade Tree Commission had budgeted in the Capital Budget half of that in case they received the grant, however it was unsuccessful. Deputy Mayor Sedon stated that he did send the application that was submitted last year to Millennium Strategies for review, however he has not heard back. Deputy Mayor Sedon stated that if the grant involved a matching grant from the Village, or in any other instance it should come before the Council. Deputy Mayor Sedon stated that the Village received a CSIP certification that allows them to receive additional grants out of the New Jersey Department of Environmental Protection, so he suggested that Millennium Strategies look around there.

Mayor Knudsen asked Councilwoman Walsh what the commitment on the grant was from the schools, and Councilwoman Walsh stated that it was on 10 actions where a book was chosen and it was the focus of everything else that was done, and then the 10 actions had to be committed to, such as an artist series or working with the library. The library received this grant last year with The Boys in the Boat, and apparently it was very labor intensive, and the community had to be involved.

Councilwoman Walsh stated that the Arts Council was wondering whether they should go out and find the grants and submit them to Millennium Strategies so as not to wait for them to come up with the opportunities. Ms. Mailander stated that it could certainly work both ways, and that if opportunities are found Millennium Strategies could be the grant writer. Councilwoman Walsh stated that this may be the easier way to do it because the Council would know what their commitment is with their workforce and then Ms. Mailander could let them know what Village personnel could assist.

Deputy Mayor Sedon stated that this was a good idea, when the committee and the grant writers at Millennium Strategies agree on everything and get moving, then it would come before the Council for approval. Ms. Mailander stated to clarify that the Village has applied for a few grants that are 100% funded, and in those cases it hasn’t been brought before the Council because of the fact that if it is received it would be at 100% and it would be of benefit. There was agreement that grants for committees would come before the Council.

Central Business District Advisory Committee – Councilman Hache stated that they would be hosting the first Central Business District Community Forum on January 17, 2018. Councilman Hache stated that it is important because our businesses are a very important part of our community but we get to hear very little from them, so this event will provide an opportunity to have an open dialogue with them and for the Committee to talk about the things they have been focusing on and the challenges that the committee and the Village has met in some of the implementation of what they have tried. Councilman Hache stated that most importantly this event was to share some of the success stories businesses are having, and obviously the challenges they are facing as business owners. As well as receiving some feedback from this group as to what are the things they can be doing to improve the Central Business District. Councilman Hache stated that this is only for the businesses, here in Village Hall, and hopefully the first of what should be a monthly series. Councilman Hache feels it is a great start to the year to begin with some dialogue and communication. Councilman Hache announced he will also begin a monthly newsletter that residents can opt-into to update residents on what’s happening in hopes of communicating more openly. The first newsletter should hopefully go out next week.

Councilman Hache stated that the CBDAC will meet again tomorrow at 8:30 A.M. and part of the discussion will be a presentation from the high school student who has designed the new DowntownRidgewood.com website which will hopefully be ready to launch soon, as well as some of the projects and things the group would like to do moving forward which would involve partnering with the Ridgewood Arts Council and Shade Tree Commission. Councilman Hache stated that by teaming up with the Ridgewood Arts Council perhaps they could find some creative ways to fund the decorating of some of the empty storefronts downtown.

Councilman Hache stated that regarding the newsletter, it would give an opportunity to provide some topical discussions, such as Complete Streets, as a way to keep everyone engaged and informed.

July 4^th Committee – Mayor Knudsen stated that this was cancelled Monday night due to weather. This meeting has been rescheduled for Tuesday, January 16^th at 7:30 P.M. Mayor Knudsen stated that the committee is looking for suggestions and recommendations for themes for the 2018 July 4^th celebration. Mayor Knudsen urged anyone with ideas that haven’t been done recently, or ever, to submit them to her via email.

Planning Board – Mayor Knudsen stated the Planning Board is meeting Tuesday at 7:30 P.M., there are two resolutions on the agenda, Ken Smith and the Enclave, and they will memorialize those approvals for those applications with all conditions of approval.

Community Access Network - Mayor Knudsen stated that on Thursday, January 18^th Community Access Network would be meeting.

Historic Preservation Commission - Mayor Knudsen stated that the Historic Preservation Commission would be meeting on Thursday, January 11^th in the Garden Room. Mayor Knudsen stated that on the agenda are two actual residences, one on South Broad Street with the proposed removal of an addition and staircases and to install a deck, and the other for an East Saddle River Road location for a restoration project of an exterior wall.

1. COMMENTS FROM THE PUBLIC

Rurik Halaby, 374 Evergreen Place, stated that he really appreciated Mr. Rogers insight and wisdom and his advice and he felt comfortable with Councilwoman Walsh’s soundness. Mr. Halaby stated that regarding the trucks, Ridgewood has a reputation for being the worst town to do business in and the debate that was had today was a good example of why. He agreed with what Mr. Rogers said to leave it to the contractor, and he felt that 16 trucks a week was nothing. Mr. Halaby stated that as far as the garage, his instinct after listening to Mr. Rutishauser is that demand is far weaker than we think, the fact that 23 people asked for the documents means nothing. Mr. Halaby agreed with the Mayor that it should be extended, that the Village has been waiting already, and it should be done right. Mr. Halaby stated that the tree at Graydon Pool, he suggested asking the Shade Tree Commission to work with the grade school students to come up with ideas as to which tree should replace it, and have a naming opportunity to really focus people on the Village. Mr. Halaby stated that he was so impressed with Mr. Rogers comments at the meeting that he thought he should run for Village Council.

Andrew Kohut, on behalf of Ridgewood Dayton LLC, asked about two of the conditions on the soil moving permit regarding the school zone, and not coming down East Ridgewood Avenue between Broad Street and Maple Avenue, as confirmed by Mr. Rutishauser and Deputy Mayor Sedon. Ms. Mailander clarified about the drop off and pick up times that trucks should not be in the vicinity of the schools.

Marcia Ringel, 250 Ferris Place, wished to commend the Village for seeking a second opinion about the tree at Graydon Pool. She stated that the Village has competent staff, and sometimes it is important to take that extra step. Ms. Ringel stated that it feels a little less horrible that the tree may have to go. Ms. Ringel asked about how to share suggestions. Ms. Mailander stated that they could be shared with her and she would bring them before the Council. Ms. Ringel asked if there was a deadline, did the Village know when the tree would be taken down. Ms. Mailander stated that it had been slated for December, however that didn’t happen as they were waiting for the arborist report and she would reach out to the Parks Department to find out. Deputy Mayor Sedon stated that he did not know either, but it was part of the discussion at the Shade Tree Commission meeting the night before, and due to the soft ground and the plumbing underneath it would be ideal for the tree to be taken down in the winter when the ground is frozen. Deputy Mayor Sedon stated that they would probably have to have individual climbers up in the tree to cut it down piece by piece as it would be difficult to get equipment on the island. Deputy Mayor Sedon also stated that sycamore trees are difficult to cut down because they create a lot of sawdust that causes respiratory infections in climbers when they have to cut it down, so if it is cut down when the weather is colder it cuts down on about 50% of the sawdust and the colder ground would allow for the mid-size equipment. Deputy Mayor Sedon estimates that it would be cut down at the end of January or February. Ms. Mailander stated that she could have a date by next weeks meeting, so if people have suggestions they should get them in within the next couple of weeks.

Ms. Ringel asked if there was any assurance that a sycamore or something similar would replace it. Deputy Mayor Sedon responded that was also discussed, and because it is in a swimming pool and surrounded by water most of the year, how much ground and cubic yards of soil are actually there to support a tree. He stated that putting in a bigger tree, for example a 10” or 12” tree, is much more expensive at around $15,000 or $17,000, and for every inch it takes that long in years for it to actually establish, so it would not grow as fast and there is a good chance that it might not grow at all. Deputy Mayor Sedon stated that the recommendation was to put in a smaller tree, which would establish much quicker and grow to its natural rate of growth, and in 20-25 years it would probably be the same size as a larger tree would. There is nothing set in stone as of yet, so the Shade Tree Commission wanted to work with experts to gather several recommendations for the Council based on where the tree is and what has to be done to plant trees there, and that could take several months to come up with.

Ms. Ringel questioned if that meant the Fall, and Deputy Mayor Sedon agreed with her that that was the best time to plant, anytime between September and the end of December possibly.

Deputy Mayor Sedon stated that the Shade Tree Commission meets the second Tuesday of every month at 7:30 P.M. downstairs in the Garden Room, and that the meetings are always open to the public.

Ms. Ringel asked Councilman Hache about the art installation he had mentioned and where it could be seen, to which Councilman Hache responded that it was at a restaurant in Montvale and he would send her a photograph; it is at Rail’s Steakhouse. Councilman Hache stated that it would be a beautiful project.

Ms. Ringel inquired about the possibility of a taking down ceremony, and Mayor Knudsen stated that all ideas for what to do with the tree will be taken, and once there is an idea of the day Preserve Graydon could certainly use that as an opportunity to put something together.

Boyd Loving, 342 South Irving Street, continuing on the tree at Graydon Pool, wanted to inquire whether there would be a resolution that the Council is approving regarding the removal of the tree. Mayor Knudsen agreed that could be done. Mr. Loving then spoke about Mr. Rutishauser’s comments regarding the soil moving permit, and the discussion about possible trucking routes. Mr. Loving stated that there was mention of a possible route making a left turn out of the old Brogan Cadillac Site, go across Ridgewood Avenue, down North Broad Street, and then make a right on Franklin, however Mr. Rutishauser stated that this was not am optimal route for this type of truck traffic. This surprised Mr. Loving because he was wondering where are the trucks from Ken Smith going to go as they are right on Franklin Avenue.

Deputy Mayor Sedon stated that Mr. Rutishauser did say that Ken Smith traffic would be going down Franklin Avenue. Councilman Hache stated that the concern was the intersection at Broad Street and Ridgewood and the cars that are angle parking and backing out onto Broad Street having those trucks coming down. Mr. Loving stated that Ridgewood is a residential community, and there is no optimal route anywhere. He believes the route needs to be specified. Mr. Loving stated that he believes the speed hump should be put in a resolution because there will be an expense associated with the removal of the speed hump and the reinstallation and he is concerned that they business will try to avoid the expense. Mr. Rogers stated that he said it wasn’t necessary when Ms. Mailander and Mr. Rutishauser were discussing it.

Mr. Loving was disappointed that there was no mention made about the results of the Valet Parking Program. He felt that the results might impact the Council’s decision with respect to the parking garage. Mr. Loving’s understanding was that the goal in order to break even was that 250 cars be parked, he’s not sure whether it was a night or a weekend, but nowhere near that number were parked. Mr. Loving’s conclusion was to ask if there really was a parking problem. His hope is that during an upcoming Council meeting either Ms. Mailander or Councilman Hache could give a detailed report as to the number of cars that were parked and how much money was spent. Mr. Loving feels that this needs to be looked into before spending the $9 million on a garage because if there is no one valet parking their cars then there will be no one using the garage. Ms. Mailander stated that there will be a report on January 31^st after all of the figures are gathered.

Mayor Knudsen inquired as to when the meeting for the public presentation on the bid process would be, Ms. Mailander responded that it could be January 31^st or February 7^th. Mayor Knudsen stated that if possible it should be done on January 31^st and if Councilwoman Walsh agreed the Complete Streets presentation would be done in February.

1. RESOLUTION TO GO INTO CLOSED SESSION

 

Deputy Village Clerk, Donna Jackson read Resolution #18-01 to go into Closed Session as follows:

1. ADJOURNMENT

 

There being no further business to come before the Village Council, on a motion by Deputy Mayor Sedon, seconded by Councilman Hache, and carried unanimously by voice vote, the Village Council’s Work Session was adjourned at 10:11 P.M.

______________________________

                                                                                                     Susan Knudsen                            

Mayor                        

______________________________

              Donna M. Jackson

           Deputy Village Clerk

A SPECIAL PUBLIC MEETING OF THE VILLAGE COUNCIL OF THE VILLAGE OF RIDGEWOOD HELD IN THE CAUCUS ROOM ON THE FOURTH FLOOR OF THE RIDGEWOOD VILLAGE HALL, 131 NORTH MAPLE AVENUE, RIDGEWOOD, NEW JERSEY ON FEBRUARY 26, 2018 AT 7:00 P.M.

1. 1. CALL TO ORDER – OPEN PUBLIC MEETINGS ACT – ROLL CALL – FLAG SALUTE

Mayor Knudsen called the meeting to order at 7:08 P.M. and read the Statement of Compliance with the Open Public Meetings Act. At roll call, the following were present: Councilmembers  Hache, Sedon, Voigt, and Mayor Knudsen. Councilwoman Walsh was absent. Also present was Donna M. Jackson, Deputy Village Clerk.  

 

2. 2. RESOLUTION TO GO INTO CLOSED SESSION

Deputy Village Clerk, Donna Jackson, read Resolution 18-71 to go into Closed Session as follows:

 

 

 

 

 

 

 

 

 

3. 3. ADJOURNMENT

There being no further business to come before the Village Council, on a motion by Councilman Hache, seconded by Councilman Sedon, and carried unanimously by voice vote, the Village Council’s Special Public Meeting was adjourned at 7:09 p.m.

_____________________________

                                                                                                         Susan Knudsen      

                                                                                                                 Mayor

_____________________________

            Donna M. Jackson

        Deputy Village Clerk

A REGULAR WORK SESSION OF THE VILLAGE COUNCIL OF THE VILLAGE OF RIDGEWOOD HELD IN THE SYDNEY V. STOLDT, JR. COURT ROOM OF THE RIDGEWOOD VILLAGE HALL, 131 NORTH MAPLE AVENUE, RIDGEWOOD, NEW JERSEY ON NOVEMBER 1, 2017 AT 7:30 P.M.

 

1. 1. CALL TO ORDER – OPEN PUBLIC MEETINGS ACT – ROLL CALL – FLAG SALUTE

Mayor Knudsen called the meeting to order at 7:31 P.M. and read the Statement of Compliance with the Open Public Meetings Act. At roll call, the following were present: Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen. Also present were Heather Mailander, Village Manager/Village Clerk; Matthew Rogers, Village Attorney; and Donna M. Jackson, Deputy Village Clerk.  

Mayor Knudsen led those in attendance in the Pledge of Allegiance to the Flag and held a Moment of Silence for all the men and women serving our nation, all first responders, and all those who have suffered as a result of acts of terrorism.

2. 2. COMMENTS FROM THE PUBLIC

Mayor Knudsen opened the public comment portion of the meeting.

Pamela Perron, 123 Kenilworth Road, introduced herself as the coordinator for the League of Women Voters Observer Corps. Ms. Perron stated that her group has been reporting on Village Council meetings for the past 7 months, and the hardest part of their job is hearing the speakers. She urged the Village Council to try moving the podium to the side of the room.

Ms. Perron referred to a comment made at a recent Village Council meeting by a resident, which indicated that the League of Women Voters Observer Corps was also reporting on the Community Relations Advisory Board (CRAB). Ms. Perron stated that the League of Women Voters Observer Corp does not report on CRAB meetings.

Ms. Perron reported that the New Jersey Foundation for Open Government will be having a presentation on the Open Public Records Act (OPRA) and Open Public Meetings Act (OPMA) on November 8, 2017 at 6:00 p.m. in the Anne Zusy Youth Center at Village Hall. This presentation is being co-sponsored by the League of Women Voters. Walter Leeward, Esq. and State Senator Loretta Weinberg will be the speakers.

Dave Shaw, 33 North Hillside Place, expressed his appreciation for the services of the Village Councilmembers.

Mr. Shaw expressed concerns about plans to reconfigure the Train Station parking lot, which currently has a 32-foot-wide grass plaza. He described the grass plaza as a restful parklike refuge, replete with a serpentine sidewalk, trees, and a large, decorative fern. It is a tribute to the community. It was Mr. Shaw’s understanding that the 32-foot-wide grass plaza is proposed to be reduced to 8 feet wide, with 24 feet of green area being replaced with concrete or asphalt to provide for 35 compact car parking spaces. Mr. Shaw referred to a written statement, that indicated that this proposal will improve the visual appearance of the Ridgewood Train Station, which he described as shear folly. He felt this proposal will transform an area that is peaceful to one that is harsh and more congested. He urged the Village Council to reconsider this proposal. Mr. Shaw suggested that the Village Council intensify their focus on constructing a downtown parking garage in an effort to alleviate the Village’s parking problems.

Anne Loving, 342 South Irving Street, noted that it was not the League of Women Voters Observer Corps that reported on CRAB, and she thanked the Ms. Perron for clarifying that.

3. 3. PRESENTATION
4. 1. Zoning Business District - Brigette Bogart, Village Planner

Village Planner, Brigette Bogart, explained that she was before the Village Council this evening to discuss modifications that may be necessary to the Zoning Ordinance to encourage redevelopment in the Central Business District (CBD).

As a matter of background, Mayor Knudsen explained that she received a letter regarding some vacant store fronts. She was also made aware of a problem an owner was having in relocating his active Ridgewood business. Mayor Knudsen noted that Ridgewood’s Master Plan is designed to encourage a retail environment, and support more pedestrian foot traffic. Since retail-type businesses are less insulated from competitors like Amazon.com, the internet and the shopping malls, Mayor Knudsen felt it was time to consider modifying the requirements of the B-1 and B-2 Zones to allow more internet-proof businesses to open up.  

Ms. Bogart suggested the following steps:

1. 1. Modify Zoning Ordinance and Reduce Prohibitions - The first step is to modify the B-1 and B-2 Zones, because they list specific uses that are permitted. Ms. Bogart felt that these specific uses should be changed to “retail and personal service” uses. The second step would be to modify the B-1 and B-2 Zones to allow for additional uses that are not necessarily pedestrian oriented, such as permitting an office or a residential use on the first floor. Modifying the B-1 and B-2 Zones to allow for flexibility will help businesses and private property owners make their property more viable, and will greatly reduce the need for variance relief.
2. 2. Modify SPEC Application Process - The Village Code permits certain applications to go through the Site Plan Exemption Committee (SPEC), if they are not building a new principle building; if they are not changing the outside; if they are not modifying pedestrian or vehicle circulation; and if they do not require a variance, instead of going through the entire site plan process. The SPEC members include architects, representatives of the Building Department, the Village Engineer and the Village Planner, so all applications are fully vetted. The SPEC application process needs to be modified and expanded to allow for more CBD tenants to come in without having to go through the public hearing process. Ms. Bogart felt that SPEC was an important committee, since allowing more businesses to go through the SPEC application process versus the Planning Board application process encourages businesses to occupy buildings in the CBD.

Councilman Voigt suggested adding an “intensity of use” stipulation in the zoning requirements to ensure that there are enough parking spaces for that business.

Under questioning by Mayor Knudsen, Ms. Bogart explained that it is illegal to allow only a certain percentage of each type of use in a zone.

Councilwoman Walsh questioned if the Village would be able to access landlord data, which would report possible, viable rentals that were turned down by the landlord in favor of something that, with a zoning change, may be a better fit for the landlord, but not necessarily for the CBD. Ms. Bogart felt that, from a zoning perspective, the only option would be to make the requirements as general as possible to accept all applicants. The Village Council does not have the opportunity to know what is going on in private negotiations. Ms. Bogart suggested creating a Business Improvement District (BID), which would encourage tenants to come to Village Hall, where there could be conversations about different opportunities to locate their business. Councilwoman Walsh suggested getting data on commercial properties, possibly through the Multiple Listing Service (MLS) System, and work with the Tax Assessor to formulate a data chart showing guidelines for where the business falls within the zone. Ms. Bogart said this would work as part of the BID.

Mayor Knudsen suggested looking at all the tenant applications over the last five years that were before the Board of Adjustment, and isolate all the businesses that may have been interested in applying, and either were granted variance relief, were denied variance relief, or withdrew their application. Councilwoman Walsh suggested that this data may already be out-of-date, considering the fast pace of the internet. Ms. Bogart agreed, noting her suggestion to keep the requirements as general, as possible, within limits.

Mayor Knudsen questioned if it is possible to require a business owner to have a specific number of parking spaces that they produce on their own. Ms. Bogart suggested permitting shared parking, and to allow for business owners to suggest having off-site parking for employees. This will be key to encouraging businesses to locate in the CBD.

It was the consensus of the Village Council to direct Ms. Bogart to prepare a report containing an assessment of permitted uses, that are outdated from a retail perspective, and her recommendations for internet-proof businesses.

Councilwoman Walsh suggested that Councilman Hache talk to the Chamber of Commerce, since this zoning change will impact a majority of the members. Councilman Hache stated that members of the Chamber of Commerce have discussed how restrictive the code is today. He felt that the business owners would be open to having a lot more flexibility in the uses. He spoke of the importance of establishing the proper restrictions.

Mayor Knudsen pointed out that the code can require a service use to contain a certain percentage of retail within that location, making it more consistent with the Master Plan. Mr. Rogers pointed out that this is a restriction, which may make it conditional in terms of its approval, depending upon how that works out. Ms. Bogart noted that, from a planning perspective, the CBD contains a lot of restaurants, and this is what causes the parking problems. Allowing other uses, such as yoga and dance studios that are used in the daytime, will not add a burden to the evening parking problems, and will make the CBD more vibrant.

Councilwoman Walsh asked Ms. Bogart to include data detailing how many employee parking permits have been issued, and how many empty spaces exist. A discussion followed on how some employees are still parking on the street instead of utilizing the employee parking spaces.

Councilman Hache will solicit comments from the Chamber of Commerce and forward these to Ms. Bogart, who will prepare a draft ordinance and present it to the Village Council at the December 6, 2017 Village Council Work Session. After that, the draft ordinance will be presented to the Planning Board, and then back to the Village Council for a second meeting.

2. 2. Valley Hospital Litigation Settlement

Mr. Rogers explained that it has been approximately 10 years that Valley Hospital has been working towards an expansion, and along the way there have been two or three separate litigations that have been involved with that proposed expansion. The most recent litigation was started in 2015, after the Village Planning Board denied a new application for a Master Plan amendment. That litigation was tried in 2016, and a decision came from the Superior Court of Bergen County in June, 2016. There had been several efforts along the way to try and resolve the issue; however, it needed a trial. The respective Village Councils, that were in office during that time period, were appraised of the litigation and the matters involved in the litigation. Over the past year, the present Village Council has held settlement discussions, and made every effort to ensure that the public was both aware of and understood the settlement discussions. The Village appealed the Supreme Court’s June, 2016 decision on an interlocutory basis, which means the appeal was made before a final judgement was given. This appeal was made in July, 2016. The Appellate Division granted the Village’s Interlocutory Appeal. In November/December, 2016, the Civil Appeal Settlement Program channeled the Village to settlement negotiations to see if the matter could be resolved. These settlement negotiations began in January, 2017 and continued until September/October, 2017. In January, 2017, the Village was advised by Valley Hospital representatives that they were filing a Certificate of Need, which is an application to the State Department of Health, to move the hospital, which included their acute care in-patient services, the emergency room and a number of other related services, over to Paramus, because they had become the owners of about 28 acres of contiguous property in Paramus. The issue remained as to what to do with the Valley Hospital campus in Ridgewood. In discussions with Valley Hospital, as part of the Appeal Settlement Program, the representative stated that Valley Hospital wanted to maintain the same facilities they have at the Ridgewood campus, even if the Certificate of Need is granted and they move the hospital to Paramus. With that, discussions began on how to resolve the litigation and decide what was to happen. Terms for a proposed Settlement Agreement have been worked out, based upon the following two basic principles:

1. 1. The Certificate of Need was filed on February 1, 2017, and the decision process takes about one year. A public hearing on this Certificate of Need is scheduled to be held at Ridgewood High School on November 13, 2017. If the Certificate of Need is not granted by the State Department of Health, the appeal that is currently on-hold will proceed.
2. 2. If the Certificate of Need is granted, it is Valley Hospital’s intent to move the acute care, in-patient services, emergency room and related health services over to Paramus. This will take five to six years; there will be an extensive buildout in Paramus, and then a period of time that the facilities and services will be moved over there. There will still be a need for a hospital and acute care, in-patient facility, and other aspects of the present operation that will continue, but it may change other aspects of the operation. In terms of the Settlement Proposal, Valley Hospital wants to make sure that the campus remains at the same size and same footprint. The Ridgewood residents, who are part of the litigation, have agreed with that aspect, as well. The Village Council is also in agreement with allowing the Valley Hospital campus to remain at the same size and the same footprint. Mr. Rogers described the two aspects of this principle as follows:

The Village Council and the Planning Board, who are both parties to the lawsuit, have been asked to adopt a Master Plan that makes this particular facility, as it is right now, conforming in terms of size and use. The Village Council would then adopt an ordinance that would memorialize that amendment to the Master Plan. This must be done within a certain time period. This action will give consistency to the existing facility in the eyes of the zoning of the Village.

The term “health care related services” must be clearly defined. If Valley Hospital is moving over to Paramus, what is going to be the use of the facility that remains in Ridgewood? It is Valley Hospital’s intent to use the Ridgewood facility for health care related services. The settlement agreement approves and defines the following permitted uses for the Ridgewood facility: urgent care; behavioral health; nutrition; ambulatory surgery; diagnostic imaging; laboratory services; subacute care; nursing home facilities; day care services; and senior citizens programs. Valley Hospital wants acute care hospital services to remain at the Ridgewood facility, with the State Department of Health’s permission. The Village finds this acceptable. The Village did have concerns with the use of the facilities and the beds that remain there, particularly with the proximity of the Ben Franklin Middle School. Concerns included using the site for inpatient psychiatric services or inpatient substance abuse services. The Settlement Agreement states that it is not Valley Hospital’s intent to utilize the facility for either of these uses. The Phillips Wing, which is the oldest wing at Valley Hospital, may be either rehabilitated or torn down. The Settlement Agreement states that Valley Hospital intends to work out some type of relationship, so that if the Phillips Wing is torn down, it will be rebuilt as senior residential and senior assisted living facilities. The Village feels this would be a positive step for the community. The Settlement Agreement states that there will be no further increase in the footprint of the size of the facility. The square footage that is there now is what is going to stay. If the Phillips Wing is torn down, the facility that goes up in its place can be the same size. There will be no further encroachment into any of the areas that are not encroached now, with two exceptions related to future requirements from a power plant standpoint. The power plant is currently located underground, underneath Valley Hospital. In five or six years, after moving the acute care inpatient services to Paramus, there may be a need for a new power plant. A power plant, of the size that Valley Hospital needs, has requirements from NJDEP that have changed over the years in terms of the size and what is used as an exhaust stack. NJDEP determines the height of the exhaust stack. Currently, these requirements are unknown. It is anticipated and agreed to by the parties that this will be the subject of a site plan application, if and when that happens. If the power plant is changed to an above ground power plant, the existing underground power plant will be demolished and removed. Valley Hospital agreed that this area will not be used for beds; it will be used for storage and other things related to the health care services that will be provided there in the future, once the hospital services move out.

Mr. Rogers explained that the proposed senior assisted living/senior residence facility will be incorporated into Ridgewood’s Zoning Code as a permitted use for the facility. There will be issues left over for consideration during the site plan process, if and when the power plant needs to be reconstructed. The Village Council’s main interest has always been what is in the best interest of the community, particularly how the facility impacts the residents that live in the area. The concerns of Ridgewood residents have been a part of the entire settlement process, and have been a part of the Civil Appeal Settlement Program with the Appellate Division, that the Village has attended to over the last year. They and Valley Health System’s Board have agreed to accept this proposal.

Mr. Rogers explained that there is always the potential for the Village, as well as any other party, for a Court go in a different direction. With any settlement, all parties need to consider all the long-term benefits. If all parties concede certain things they originally wanted, it shows a commitment in trying to make things work properly, and a desire to adhere to a settlement and to work toward upholding its terms.   Mr. Rogers felt that all parties have come together in the spirit of trying to resolve issues that have haunted the Village for many years, and have put an end to a very divisive time in the Village’s past. The Village and Valley Hospital can now return to the cooperative relationship that existed before litigation began.

Under questioning by Councilman Voigt, Mr. Rogers explained that the Certificate of Need application did not specifically ask for any specific, acute care type of services. However, if there are, it may be subject to some discussion. Mr. Rogers noted that the Settlement Agreement does define what health care related services are and what they will include. He didn’t feel any of the uses would create a negative impact to the area. Councilman Voigt expressed a concern with services that may create additional traffic. Mr. Rogers stated that Valley Hospital is open to discussion with any of these services. He noted that the biggest traffic grinder at the hospital was the Emergency Room, which will be moving with the hospital to Paramus.

Under questioning by Councilman Sedon, Mr. Rogers stated that the Settlement Agreement requires that within 90 days after the Certificate of Need is granted, assuming there are no challenges from any other hospital or third party in the area, the Planning Board must consider a Master Plan amendment. Within 180 days after that, the Village Council would adopt an ordinance consistent with that Master Plan.

Councilman Sedon noted that the Valley Hospital litigation has really divided the community. He spoke of the importance of moving beyond the past to a better future working together. He thanked Mr. Rogers and everyone who worked so hard to bring both parties to this point.

Councilman Hache felt that the senior residence/assisted living facility would be a very welcome change of use and he felt the Village should do everything possible to facilitate that use. Councilman Hache questioned how this will affect the taxes paid by Valley Hospital. Mr. Rogers stated that this depends how it is set up. It could be leased out to an entity that would set it up and build it, which would create a triple-net type situation where that entity would then have to pay the taxes. Any change from nonprofit to profit would warrant a taxable event.

Mayor Knudsen thanked Mr. Rogers for all his hard work, noting that a great deal of time, energy and effort has been spent on this Settlement Agreement. She stated how much everyone appreciates the importance of having good counsel. Mr. Rogers thanked the Village Council for their rational and realistic approach to settling this litigation.

Village Manager/Village Clerk Heather Mailander stated that a resolution approving the Settlement Agreement will be placed on next week’s Village Council’s Regular Public Meeting

4. 4. DISCUSSION
5. a. Ridgewood Water
6. 1. Award Contract for Professional Design Services - Ames Tank Rehabilitation

Ms. Mailander explained that the Ames Tank is located in Wyckoff, New Jersey. The lowest submitted cost proposal was from D.J. Egarian, out of Fairfield, New Jersey at $47,300. It is critical that the improvements to the tank be completed prior to January 15, 2019, as per an Administrative Order of Consent that was executed by the Village and USEPA in May, 2016. The funding for this project is in the Ridgewood Water Capital Budget.

           

1. b. Parking
2. 1. Draft RFP for Hudson Street Parking Garage

Ms. Mailander thanked Village Engineer, Christopher Rutishauser, for quickly putting together a Draft Request for Proposal (RFP) for the Hudson Street Parking Garage, for the Village Council to discuss this evening.

Under questioning by Councilman Voigt, Mr. Rutishauser stated that Mr. Rooney recommended a bid receive date of Thursday, December 7, 2017. If approved by the Village Council, it should be advertised as soon as possible in the Village’s official publication, either the Ridgewood News or The Record, and the trade magazines. The RFP should also be sent to bid services that the Village normally deals with, so that the bid gets nationwide circulation.

Councilman Voigt asked if the design criteria could be prioritized, especially regarding aesthetics and the size of the garage. Mr. Rutishauser noted that the design criteria indicate that the aesthetics are absolutely critical. The design criteria contain language that states that the garage needs to blend in with the surrounding neighborhood.

Councilman Sedon thanked Mr. Rutishauser for the fine job he did encapsulating all the information obtained throughout the years, regarding the garage, into the RFP in such a short time.

Councilman Sedon suggested removing the name “ParkMobile” from the Proposed Scope of Work Section of the RFP, which called for a recommendation of a payment system for the structure, and using a more generic term, such as “mobile phone application”. Mr. Rutishauser suggested the term “cellular telephone internet supported mobile payment device”.

Councilwoman Walsh suggested extending the bid receive date, since the holidays are approaching and the work weeks are shorter.   She felt the more people that are involved in the process, the better. A discussion followed, and a decision was made to extend the date until December 14, 2017.

At the suggestion of Councilman Hache, Mr. Rutishauser will include adding a “space available indicator” at the entrance to the facility to the Proposed Scope of Work.

At the suggestion of Mayor Knudsen, Mr. Rutishauser will add “kiosk” as an option for the payment system for the structure.

Under questioning by Mayor Knudsen, Mr. Rutishauser explained that the RFP has been amended to include a breakdown chart, detailing the options available for developer financing.

Under questioning by Mayor Knudsen, Mr. Rutishauser explained that an open structure would require a dry fire suppression system, not a wet fire suppression system.  

At the suggestion of Mayor Knudsen, Mr. Rutishauser will include the following sentence in the design criteria that prohibits encroachments into adjacent parcels: “No encroachment is to be considered onto the public sidewalk”.

At the suggestion of Mayor Knudsen, Mr. Rutishauser will amend the design criteria concerning existing parking spaces on Hudson Street, as follows: “Existing parking spaces on Hudson Street shall be maintained and increased where possible.”

Under questioning by Mayor Knudsen, Mr. Rutishauser understood that closed circuit television cameras covering all public areas of the building were a consideration in the original garage design.

At the suggestion of Mayor Knudsen, the design criteria will include providing an area dedicated to motorcycle parking.

Mr. Rutishauser stated that he will forward a copy of the amended RFP package to the Village Councilmembers.

1. c. Budget
2. 1. 2017 Budget Transfers

Ms. Mailander explained that this discussion item involves an annual resolution transferring money into the budgets of those departments that have inadequate funding, from the budgets of departments that have available funds, for reasons such as a reduction in staffing. November is the first month these transfers can be made. These transfers will continue until January/February, 2018.

There were no questions or comments from the Village Councilmembers.

2. 2. Cancellation of Public Assistance Trust Funds

Ms. Mailander explained that these resolutions will allow for the cancellation of Grant Fund and Public Assistance Trust Fund reserve balances for the Local Bikeway grant and Public Assistance Trust Fund. Ridgewood no longer offers public assistance services, as this is now administered by the County of Bergen, so the grant has fulfilled its purpose.

There were no questions or comments from the Village Councilmembers.

3. 3. Cancellation of Current Fund Budget Appropriation
4. 4. Washington Township Inter-Local Fleet Services

 

Ms. Mailander explained that as a direct result of the interlocal services agreement for Shared Fleet Services being cancelled by Washington Township, the Village needs to cancel its budget appropriation to offset the anticipated revenue shortfall, and reduce the negative impact on surplus at year end.

Under questioning by Mayor Knudsen, Ms. Mailander anticipated that the Village will be pursuing another shared services agreement next year with Washington Township.

There were no other questions or comments from the Village Councilmembers.

5. 5. Purchase of Emergency Generator

Ms. Mailander explained that the Village received a grant in the amount of $75,000 to purchase a portable emergency generator to power both the sanitary sewage pump stations that do not have emergency power onsite and Ridgewood Water Company Facilities, as conditions warrant. A unit has been selected off of the New Jersey State Bid Purchase Program. The selected unit will need minor modifications to suit the Village’s purposes. The purchase of the equipment will be through United Rentals, out of Ridgefield Park, New Jersey, in an amount not to exceed $86,000. Funds for the work are available from the grant. Any remaining funds necessary will be from Ridgewood Water.

There were no questions or comments from the Village Councilmembers.

6. 6. Award Contract - Graydon Pool Repair of Chlorination System

Ms. Mailander explained that last summer, Graydon Pool’s chlorination system needed emergency repairs. Thomas English, out of Jersey City, New Jersey, was hired to do the repairs because he was the vendor who originally installed the pumping system. The amount owed to the vendor is $4,952.50.

There were no questions or comments from the Village Councilmembers.

7. 7. Removal of Portion of Bike Path - Garber Square

Ms. Mailander explained that a traffic study conducted by the Police Department in June, 2017, recommended that a portion of the green bike path at Garber Square be removed. Ms. Mailander described the location of the removal as beginning at the front of Pease Library and extending to the traffic light.

The portion of the green path recommend to be removed is 856 square feet in size. It will be coated with a black street bond coating at a cost of $7,490.00. There is an alternative bid, which includes milling and grinding, at a cost of $19,103.23. Ms. Mailander stated that the recommendation is to go with the $7,490.00 cost.

Councilman Sedon suggested removing the entire bike lane and installing a “share all” for both bicyclists and vehicles. Mr. Rutishauser explained that the proposal is basically a color eradication. There will still be the shared lane (the sharrow) and cyclists will still come across. The green removal may make the motorist feel more comfortable moving over, but they must be careful not to interfere with the bicyclists.

Mayor Knudsen felt it would be safer if the entire bike lane was removed and replaced by sharrows. She has witnessed two cars going around the curve at the same time. Mayor Knudsen recalled that the money that was spent in 2014 reducing the island, was spent with the condition that if the Village wanted to put the whole thing back, they could. Mr. Rutishauser noted that two cars may be able to go around the curve at the same time, but once a truck or bus is involved, there will be a pinch action in the corner.

Councilwoman Walsh noted that this issue was brought before the Citizens Safety Committee several months ago, and it is not the opinion of the Citizens Safety Committee that the removal of the bike lane will make the street any safer. It will only serve to guide motorists to understand that they can come into the right lane when they get around the turn. Councilwoman Walsh reported that she saw two people walking in the bike lane under the trestle on a recent rainy evening, and she felt any changes made should address improving safety in the area.

Mayor Knudsen stated that she has also seen pedestrians walking on the bike path. She was aware of incidents with vehicles cutting into the traffic flow, vehicles sideswiping vehicles, and vehicles that straddle both lanes. Since right-on-red is permitted, the flow is stopped from maneuvering around. Mayor Knudsen recommended removing the entire bike lane.

Councilman Hache stated that he could envision a bike path running east to west toward Pease Library, because it is a straightway going uphill. He expressed safety concerns with shortening the bike path running west to east, because it leads into a turn.

Mayor Knudsen felt the first option to coat 856 square feet of the existing green bike lane with black street bond coating at a cost of $7,490 was the best option, so that its effectiveness could be determined without spending a lot of money.

Under questioning by Councilwoman Walsh, Mr. Rutishauser explained that the sharrow lane markings will still exist, so that motorists are cognizant of the bicyclists on their right side.

Mayor Knudsen recalled that the Police Department recommended the removal of the 856-square foot of bike lane to alleviate traffic backing up and vehicle sideswipes.

The majority of the Village Council members agreed to follow the Police Department recommendation to remove 856 square feet of the existing bike lane on the Pease Library side of the street, beginning from the front of Pease Library going toward West Ridgewood Avenue.   Councilwoman Walsh was against removing the bike lane.

1. d. Policy
2. 1. Approve Stop Sign at Cliff Street at First Street

Ms. Mailander explained that this discussion item is for a resolution to approve a stop sign at Cliff Street and First Street. A Ridgewood Parking Enforcement Officer observed a traffic condition with the existing yield sign on Cliff Street at its approach to First Street. Mr. Rutishauser conducted a field examination, and noted that the sight lines were not optimal with the existing yield sign. Additionally, First Street eastbound is downhill, carrying the exiting traffic from the Ho-Ho-Kus Train Station. This is part of a continuing program in the Village to replace intersections controlled by yield signs with stop signs to eliminate any ambiguity for drivers when they enter the intersection, making the intersections safer.  

There were no questions or comments from the Village Councilmembers.

2. 2. Approve Stop Signs at Cantrell Road and West End Avenue; Bellair Road and West End Avenue; West End Avenue and Cantrell Road; and Melrose Place and West End Avenue

 

Ms. Mailander explained that this discussion item is for a resolution to approve stop signs. A Village resident recently contacted the Village expressing concern about traffic along the West End Avenue corridor from Godwin Avenue, southward. Mr. Rutishauser conducted a field examination of the area and observed yield signs being used for traffic control at the intersection of Cantrell Road and West End Avenue. The “T” intersections of Melrose Place/West End Avenue and Bellair Road/West End Avenue, were observed to not have any traffic control devices. A review of the Village Code did not show a memorialization of the yield signs for Cantrell Road at West End Avenue. Mr. Rutishauser is recommending the installation of stop signs at the locations where there are no traffic control devices, and to replace the unofficial yield signs with stop signs, properly memorialized in the Village Code. A summary of these locations is as follows:

            Stop Sign Location                 Direction of Travel                 At Intersection of

            Melrose Place                                     West                            West End Avenue

            Bellair Road                                       West                            West End Avenue

            Cantrell Road                                     East                             West End Avenue

            West End Avenue                               South                           Cantrell Road

There were no questions or comments from the Village Councilmembers.

3. 3. Decorations and Other Items Outside of Businesses in the Central Business District

Ms. Mailander explained that the Village Code states, in both the B-1 and B-2 Retail Business Districts, that, except for parking lots, outdoor cafes, and sidewalk sales, any use permitted by this section shall only be conducted within the confines of a building. Many businesses in the Central Business District (CBD) have placed seasonal decorations and other items outside of their businesses. These items include a sheep outside of a mattress store; a bicycle outside of a bath and cream store; a mannequin-type display with a gift bag outside of a clothing store; racks of clothing outside of clothing stores; a tarot card reader; pool noodles; and “artwork” type paintings. There have also been seasonal decorations, flower pots, and benches placed outside of businesses.

It is possible for the Village Council to revise the Village Code, through an ordinance amendment, to allow businesses to place decorations or items of merchandise in the public right-of-way. If the Village Council wishes to do this, specific definitions and guidelines should be established so that it is very clear what will and will not be allowed on the sidewalks in front of the businesses. Ms. Mailander recommended restrictions that are similar to the restrictions found in the Village’s sidewalk sale ordinance, which include: four feet of unobstructed sidewalk; a signed, hold harmless agreement, agreeing to indemnify the Village from any and all claims or judgments due to personal injury or death; a certificate of insurance naming the Village of Ridgewood as an additional insured; and obtaining a permit.

Ms. Mailander stated that she discussed this matter with Mayor Knudsen, the Village Zoning Officer and the Village Code Enforcement Officer.

Mayor Knudsen spoke of the importance of establishing guidelines on what is considered appropriate for display outside a business. She noted that the sidewalk passage way is becoming smaller and smaller, and the decorations are growing. Definitions have to be determined on what is a decoration, what is a product, and what is a utility, such as an outside heater.

Councilman Hache noted that enforcement is an issue, as it is spotty at times. Councilman Hache also spoke of the importance of maintaining a safe, pedestrian passage way. He also expressed a concern about aesthetics.

Councilman Hache felt that deciding which items can be placed in front of businesses should be determined by the business owners themselves, before any action is taken by the Village Council. Councilman Voigt agreed.

Councilman Sedon did not feel he was in favor of allowing decorations in front of businesses, noting that it would be difficult to determine the allowable size and quantity of every decoration.  

Councilwoman Walsh summarized that the Village Council is looking for consistency. She felt that it seems like she is walking an obstacle course when she is walking through the CBD, because of items like heaters, brick walls, brick planters, and café seats. Councilwoman Walsh felt that clear cut rules, as to what can be placed outside a business, must be established.

Mr. Rogers stated that, even though there are clear cut rules regarding outdoor dining, history has shown that there have been a number of restaurants that offered outdoor dining without obtaining a permit. Enforcement of the outdoor café rules is very difficult. Ms. Mailander noted that, over the last few years, enforcement of outdoor cafés has improved and is under control.

Mayor Knudsen questioned who will decide whether one decoration is more appropriate over another. She agreed that items on a sidewalk create obstacle-course conditions.

It was decided that Councilman Hache will speak to the Chamber of Commerce to get recommendations for guidelines, and then a draft ordinance would be prepared for the Village Council, Chamber of Commerce, and Zoning and Code Enforcement to review and to give their input.

Ms. Mailander pointed out that the sheep decoration in front of the mattress store was actually determined to be a sign under Ridgewood’s sign ordinance, requiring a sign permit, because it is a symbol of the mattress company. Ms. Mailander felt this was a little peculiar, and she suggested that the sign ordinance also needs to be reviewed. Ms. Mailander agreed with the Village Councilmembers comments, that any changes must be consistent, fair, and easy to enforce.

Under questioning by Councilman Hache, Ms. Mailander stated that the Code Enforcement Officer works part-time, at varying hours, totaling 24-25 hours per week. She does not work in the evenings; however, she has worked a few hours during the weekends. Councilman Hache stated that he observed an outdoor café that had ice buckets for wine bottles and a flambé cart. Ms. Mailander noted that the use of flambé carts has been stopped because it is a Health Code violation. Councilman Hache felt it was unfair to the businesses that operate during the day to restrict them from putting items outside their stores, when cafés are not under similar restrictions. Councilman felt there must be uniformity in the application and consistent in the times of observance.

4. 4. Ordinance for Certain Illuminated Signs

Ms. Mailander recalled that a pilot program began in May, 2017, which regulated interior, illuminated signs. Several businesses have monitors in their windows, as advertising to attract customers. This pilot program expires on December 31, 2017, and she asked the Village Council whether or not they wished to enact an ordinance to allow it to go forward.

Mayor Knudsen stated that she considered the monitors to be display pieces, not illuminated signs. She spoke of the importance of not placing excessive restrictions on business owners, but rather giving them the tools they need to succeed.

Councilman Hache felt the Village Code, at the time it was written, was dealing with a different kind of sign. The Village Code currently considers the monitor a sign because it is within 6 feet of the window.

Under questioning by Councilman Voigt, Ms. Mailander stated that if an ordinance is approved to allow these monitors, there could be restrictions on size. Mayor Knudsen pointed out that the monitor in the window of Little Skye Children’s Boutique is approximately 42” large and is turned portrait, with framing that makes it look more like a display. Mr. Rogers pointed out that any size restrictions in a new ordinance must be consistent with the size restrictions in the sign ordinance. Language could be considered as to what this type of sign would do, and that it is not a principle sign, but a display.

It was the consensus of the Village Council that a monitor should not be considered a principle sign, that no more than one monitor is permitted, and that it should be restricted in its size. Mr. Rogers noted that if it is found that there is a need for more restrictions, the ordinance could be amended in the future.

Mr. Rogers will draft an ordinance for introduction at the November 8, 2017 Village Council Regular Public Hearing.

1. e. Operations
2. 1. Proposed Encroachment Agreement - 115 Monte Vista

Ms. Mailander explained that this discussion item is for a resolution to approve a minor encroachment into the Village right-of-way. The property owner at 115 Monte Vista is seeking to make improvements to their property. Part of that work would entail rebuilding two stone pillars that presently have a minor encroachment into the Village’s right-of-way. The resident would like to be able to maintain the encroachments, which are minimal. A certificate of insurance is required.

Under questioning by Mayor Knudsen, Ms. Mailander stated that the property owner did not have an encroachment agreement originally.

There were no other questions or comments from the Village Councilmembers.

2. 2. Dedicated Tree Resolution

Ms. Mailander explained that this discussion item is for a resolution approving the gift of a decorative tree to the Village in honor of Andy Antista, from his family and friends. The decorative tree will be planted at Lester Stable. Ms. Mailander stated that none of Mr. Antista’s family or friends have an application before any Village Board, which is required under the gift ordinance.

There were no questions or comments from the Village Councilmembers.

3. 3. Major Soil Permit - Dayton - South Broad Street

Ms. Mailander explained that this discussion item is for a resolution to approve a major soil moving permit for 100-152 South Broad Street. The Engineering Division has placed conditions on this permit, including: a performance bond; money in an escrow account; detailed truck route, including the days and hours of the truck traffic; no trucks within the school zones; no trucks on specific streets such as Hudson Street, Passaic Street, or East Ridgewood Avenue between Broad Street and Maple Avenue; all trucks must exit the site by heading south on South Broad Street; and no soil movement trucking will be permitted whenever events are occurring at any of the churches or religious institutions along the truck route, and the coordination of this by the contractor with the churches and religious institutions.

The applicant intends to move approximately 5,983 cubic yards of material, with an export of 5,293 cubic yards.

Under questioning by Councilman Voigt, Mr. Rutishauser stated that approximately 400 truckloads of soil will be involved in the soil movement.

Under questioning by Mayor Knudsen, Mr. Rutishauser explained that the Village’s roads should be able to support the trucks, if they are loaded legally. If the truck is too heavy, the roads could suffer some damage. That is why inspection fees are requested from an applicant, so the Engineering Staff can monitor any road damage and have it addressed as soon as possible.

Under questioning by Councilman Voigt, Mr. Rutishauser explained that South Broad Street will be paved after the soil movement is completed.

There were no questions or comments from the Village Councilmembers.

4. 4. Approve Community Development Block Grant Application for Housing Specialist - West Bergen Mental Healthcare

Ms. Mailander explained that West Bergen Mental Healthcare is requesting the Village Council’s endorsement of a Community Development Block Grant annual application for a Housing Specialist in the amount of $55,992. The necessary resolution does not obligate Village funds, and merely provides endorsement of the project by the Governing Body.

There were no questions or comments from the Village Councilmembers.

5. 5. REVIEW OF NOVEMBER 8, 2017 PUBLIC MEETING AGENDA

Ms. Mailander stated that next week there are no proclamations.

There are no ordinances for introduction or public hearing for Ridgewood Water.

Resolutions for Ridgewood Water include: Establish Interest Rates for Delinquent Payments to the Water Utility for 2017 and Set Grace Period for Payment of Water Utility Bills; Accept Ridgewood Water Annual Maintenance Fee; Award Additional Contract - Infrared Asphalt Surface and Miscellaneous Repairs; Award Professional Services Contract - Design Services - Ames Tank Rehabilitation; and Award Change Order - Lafayette Reservoir Improvements.

The following ordinances are scheduled for introduction: Amend Chapter 265 - Vehicles and Traffic - Establish Stop Signs at Cliff Street and First Street; and Amend Chapter 265 - Vehicles and Traffic - Establish Stop Signs at Cantrell Road and West End Avenue, Melrose Place and West End Avenue, Bellair Road and West End Avenue, and West End Avenue and Cantrell Road.

The scheduled public hearings include: Supervisors Salary Ordinance; Non-Union Salary Ordinance; Management Salary Ordinance; Amend Chapter 265 - Vehicles and Traffic - South Hillside Place; and Amend Chapter 265 - Vehicles and Traffic - Establish Stop Signs at Hope Street and Gilbert Street.

Resolutions include: Approve 2017 Budget Transfers; Authorize Tax Title Lien Premium to be Deposited into General Fund; Establish Interest Rate for Non-Payment of Taxes and Assessments for 2018 and Set Grace Period; Establish Interest Rates for Non-Payment of Other Municipal Liens for 2018 and Set Due Date; Establish Interest Rates for Delinquent Payments for Significant Sewer Discharge; Award Contract - Refurbish Leach Body for Sanitation Vehicle; Award Contract - Recycling of Vegetative Waste; Award Contract - Emergency Repair of Graydon Pool Chlorination System; Award Contract - Emergency Generator - Hazard Mitigation Grant Program; Award Contract under National Cooperative Contract - F650 Cab Chassis, Dump Body, Salt Spreader and Snow Plow; Award Contract under National Cooperative Contract - Two Front End Snowplows and Two Sanitation Truck Snowplows; Award Contract under National Cooperative Contract - Bobcat Skid-Steer Loader; Award Professional Services Contract - Pediatrician for Monthly Child Health Conference; Award Professional Services Contract - Valley Hospital, Department of Community Health - Public Health and Nursing Services; Award Professional Services Contract - Software Support for Finance Department; Approve Shared Services Agreement - Child Health Conference (Fair Lawn and Glen Rock); Authorize RFP for Hudson Street Parking Garage; Authorize Cancellation of Public Assistance Trust Fund Reserve Balance; Authorize Cancellation of Grant Reserve Balance - Local Bikeway Grant; Authorize Cancellation of General Budget Appropriation - Shared Services Agreement - Fleet Services (Washington Township); Authorize Shared Services Agreement - TV Inspection of Sanitary Sewer Mains (Northwest Bergen County Utilities Authority); Award Contract - Removal of Portion of Bike Path - Garber Square; Authorize Encroachment Agreement - 115 Monte Vista Avenue; Approve Major Soil Movement Permit - The Dayton - South Broad Street; Endorse Application for Community Development Block Grant - West Bergen Mental Healthcare - Housing Specialist; Appoint Members to Local Emergency Planning Committee; and Accept Donation of Tree - Lester Stable.

Mayor Knudsen asked that the resolution entitled, “Award Contract - Removal of Portion of Bike Path - Garber Square” be taken off of the consent agenda.

6. 6. MANAGER’S REPORT

General Election - Ms. Mailander reminded everyone that the General Election is on

November 8, 2017. Polls will be open from 6:00 a.m. to 8:00 p.m. The Governor’s Office, as well as Local, General Assembly, and Senate representatives, will be decided in this election.

Leaf Placement Schedule - Ms. Mailander reminded everyone that the yellow postcards with the 2017 leaf placement schedule have been mailed to every household. If you did not receive the yellow postcards, please contact the Village Manager’s Office or go onto the Village website and click on the falling leaf icon. Please put leaves out on the street only on the leaf placement dates for your area.

Central Valet Service - Ms. Mailander stated that the Central Valet Service began on Friday, October 27, 2017, and will continue every Friday and Saturday night from 6:00 p.m. to 1:00 a.m. through December 30, 2017, with the exception of December 1^st, which is “Downtown for the Holidays”. It will cost $5.00 per vehicle. Merchants will be given the choice to validate the cost to their patrons.

Chamber of Commerce Haunted Harvest - Ms. Mailander announced that the Chamber of Commerce held their Haunted Harvest on Saturday, October 28, 2017. It was very well attended. Stores participated in a CBD Trick-or-Treat for the children who attended. Many thanks to the Ridgewood Chamber of Commerce, because a “Spooktacular” time was had by all.

Several Projects - Ms. Mailander announced that there are several projects going on in the Village, including paving; PSE&G work being done as part of their Energy Strong Program; and new water mains being installed at stream crossings. Van Embergh Avenue will be closed from Hampshire Road to Washington Township at 8:00 a.m. daily from October 26, 2017 through December 1, 2017. There will be detours, and Police Officers will be available to assist motorists to and from their homes in this area. Residents in the area of Van Embergh Avenue and its side streets should continue to place their leaves in the street during the designated leaf placement dates, as there will be no disruption to the leaf pickup schedule.

A Community Thanksgiving Service - Ms. Mailander announced that a Community Thanksgiving Service, sponsored by the Ridgewood Interfaith Group, is scheduled for Tuesday, November 21, 2017 at Old Paramus Reformed Church at 7:30 p.m. All are welcome.

Estate Card - Ms. Mailander noted that the Estate Card is now available. The Estate Card offers property tax savings by purchasing locally, as well as on-line. The Estate Card will generate rewards, which will then reduce the holder’s Ridgewood property taxes. Tax rewards are applied annually to the third quarter tax bill. Additional information can be found at ridgewoodestatecard.com.

Farmer’s Market - Ms. Mailander announced that the Farmer’s Market will extend their operations through Sunday, November 19, 2017. The Farmer’s Market is held on Sundays from 9:00 a.m. to 3:00 p.m. at the Ridgewood Train Station Parking Lot.

7. 7. COUNCIL REPORTS

General Election - Councilman Voigt pointed out that there are two referendums on the ballot. The first one is for a $125 Million bond for the upgrade of libraries. The second one is for using funds, received from businesses that contaminate within the State of New Jersey, specifically to fix the contamination, rather than putting that money into the General Fund. Councilman Voigt urged all citizens to get out and vote on these referendums.

Shade Tree Commission - Councilman Sedon reported that the Shade Tree Commission has put together a discussion scheduled for November 8, 2017 at 7:00 p.m. in the Ridgewood Library. The focus of this discussion will be on urban street trees and what people can do to provide a better living space for the trees, and having a more viable downtown tree that will survive.   The discussion will be given by Andrew Hillman, the Regional Business Developer for Davey Resource Group, a Division of Davey Tree Expert Company. Mr. Hillman will come to the discussion an hour early to take some Shade Tree Commission members downtown to look at some of the tree wells and offer suggestions.

Senior Center Advisory Board - Councilman Sedon reported that the Senior Citizen Advisory Board met on October 26, 2017. He reported that the members did a lot of good work in the Anne Zusy Youth Center, including: painting; installing sound absorbing material on some portions of the walls; and the purchase of chairs. The committee would like to give a presentation to the Village Council in the future on all the work that they have done to advance senior services.

Ridgewood Arts Council - Councilwoman Walsh reported that the Ridgewood Arts Council will hold their next Artist’s Series on Thursday, November 16, 2017, at the Little Theatre at the High School at 7:30 p.m. A Broadway director, Tom Sneeds, will be the presenter.

Walktoberfest Tour - Councilwoman Walsh reported that the tour she was supposed to lead at Habernickel Park was rained out and rescheduled for Sunday, November 5, 2017 at 2:00 p.m. The tour will include a history of Habernickel Farm and a tour of the vegetable garden.

Central Valet - Councilman Hache report that only one location will be used for the Central Valet Pilot Program. The only on-street spots that will be removed are the ones that are located immediately to either side of the concrete median. Depending on how fast the valets work, these spaces may be reinstated. In order to for there to be no confusion as to whether the valet parking is for a private event, the signs will be updated to say: “Public Valet Parking”, with the times and cost posted. Validations from the businesses will begin next week. The validation tickets were printed and hand delivered to the CBD businesses by LAZ Parking which he thought was very thoughtful.

Central Business District Advisory Committee (CBDAC) - Councilman Hache stated that the CBD banners are in and look great. Ms. Mailander added that the Signal Division has started hanging these banners and hope to have them done by November 3, 2017, weather permitting.

The CBDAC has been reaching out to business owners to determine a good time for most of them to attend Business Community Forums. These open forums will discuss challenges facing business owners and identify areas where help is need. These forums will be held on two dates/times to try to accommodate the different types of schedules.

Walktoberfest - Mayor Knudsen reported that she led her Walktoberfest tour, which was a walking tour of the Recycling Facility and the Ridgewood Fire Department. Everyone was fabulous. There were some very good children on the tour. Mayor Knudsen specifically thanked Lennox and Charles for being so inquisitive and having lots of really positive questions. Mayor Knudsen also thanked Councilwoman Walsh, who very generously donated recycled plastic suncatchers and coloring/activity books; Dan Kiely and Michael and Lewis from Ridgewood Recycling; and Captain Chris DuFlocq, Lieutenant John Young, and the Firefighters of the Ridgewood Fire Department. Attendees of the tour also expressed an interest in visiting the Lakeview Avenue Compost Facility.

8. 8. PUBLIC COMMENTS

Martin Walker, 114 Cottage Place, thanked the Village Council for posting the Village Council meeting agenda on Facebook and other social media sites. He also expressed appreciation for the way the CBDAC worked with the Citizens Safety Committee regarding pedestrian safety concerns with Central Valet.

Mr. Walker stated that, as a member of the Citizens Safety Committee for the last five years, he has been a part of many discussions regarding the bike lane at Garber Square. He questioned why the subject of removing a portion of this bike lane was never brought before the Citizens Safety Committee. Mr. Walker reminded the Village Council that the Citizens Safety Committee is composed of members who are very knowledgeable about traffic issues, and he encouraged all traffic issues to be brought before the Citizens Safety Committee before considering them on a budgetary basis. He expressed a concern that the Village Council was not carrying out the Complete Streets Initiative that previous Village Councils had committed Ridgewood to addressing. The Complete Streets Initiative was the reason the bike lane was established in the first place. Mr. Walker also expressed surprise with a strong focus being on moving vehicular traffic faster on Village Streets, which is not a concern he has heard expressed by residents. He urged the Village Council to bring the issue of street markings before the Citizens Safety Committee before making any decisions, particularly concerning parking grids.

Rurik Halaby, 374 Evergreen Place, questioned why business owners Tony Damiano and Joan Groome were not invited to attend the presentation by Village Planner, Brigette Bogart regarding designating Hudson Street, Block 3809, Lots 12 and 13, as an “Area in Need of Redevelopment”.

He urged the Village Council not to place restrictions on business owners concerning placing items outside their businesses, as he didn’t feel this was something that needed controlling.

Mr. Halaby asked for a copy of the Request for Proposal (RFP) regarding the Hudson Street Parking Garage. Mayor Knudsen stated that once the RFP is no longer in draft form, Mr. Halaby may request a copy by filing an Open Public Records Act (OPRA) request. Mr. Halaby objected to the RFP being made available to builders and engineers before he gets a chance to look at it.

Mr. Halaby asked that no changes be made to the bike lane at Garber Square.

Peter McKenna, 420 Meadowbrook Avenue, and the President of Concerned Residents of Ridgewood, thanked Mr. Rogers for his “steady hand” throughout the Valley Hospital litigation process, which has lasted almost 11 years. He also thanked Mayor Knudsen, the Village Council, and previous Mayors Paul Aronsohn, and Keith Killian.   Mr. McKenna noted that this has not been an issue only for the immediate neighbors of the hospital.

Mr. McKenna stated that, in his opinion, the high-density housing developments planned for Ridgewood are the result of “sympathetic zoning”, and a decision made by members of a former Village Council who could not see beyond what was immediately in from of them. Although he agreed that the Village Code needed some updating, he did not feel the high-density housing developments in the forms proposed were the answer.

Mr. McKenna thanked the Village Council for doing their due diligence to make sure the Village is protected. If Valley Hospital receives the approval to move their hospital to Paramus, it will be a totally appropriate use at a totally appropriate location, as will be the facility that remains in Ridgewood.

Saurabh Dani, 390 Bedford Road, thanked everyone involved in the Valley Hospital Settlement Agreement. Under questioning by Mr. Dani, Mr. Rogers confirmed that the Valley Hospital tax appeals and tax challenges were still open.

Mr. Dani suggested consulting other municipalities regarding how they handle items displayed in front of businesses in their downtowns.  

Mr. Dani recalled that he came before the Village Council to report that HealthBarn was occupying 3,800 square feet of space when the lease called for 3,000 square feet. He asked if the lease was redone.

Boyd Loving, 342 South Irving Street, expressed concerns with the route trucks will take during the soil movement operation that will be granted for the Dayton project on South Broad Street. If 400 trucks make a right turn onto South Broad Street after leaving the facility, they will be headed right into a residential neighborhood. Mr. Loving expressed a concern with pedestrian safety, particularly because students use this area as their primary walk to and from work and school. He also noted that these trucks will going into Glen Rock, which he did not consider neighborly. He suggested having the trucks make a left turn, travel down Broad Street, and then taking the same route that the trucks leaving the Ken Smith site are using.

Mr. Loving asked the Village Council to consider the possible impact of the Valley Hospital Settlement Agreement on the Ridgewood Ambulance Corps. Moving Valley Hospital to Paramus will require several more ambulance trips a day, taking patients suffering a serious health issue from the Valley Health Care Services facility in Ridgewood to the Valley Hospital in Paramus. Currently, residents are paying for paid ambulance services during the day in Ridgewood. Mr. Loving suggested that the Village Council might want to negotiate a deal with Valley Hospital for them to have their own ambulance service available to handle this traffic.

Michael Velicu, 250 Hope Street, and the owner of Mediterraneo Restaurant, agreed with Mayor Knudsen’s frustration with the unused, designated CBD parking for employees. Mr. Velicu explained that every restaurant has a number of employees that arrive by car. However, one of these cars is used for purchasing and deliveries, so it needs to remain on the street. Mr. Velicu spoke of the difficulty business owners have in legally enforcing their employees to park in these designated spaces. He stated that he was very pleased that business forums will be held so that there can be dialogue and a possible resolution of this issue.

Jacqueline Hone, 30 Carriage Lane, recalled that approximately 8 years ago, several hundred trees were removed from a mandated, required buffer around her condominium development. The buffer was removed, and it was never required to be put back. Ms. Hone has been working for years trying to get some kind of enforcement of this mandated buffer. Also, eight years ago, Ms. Hone reported that there was illegal dumping of hazardous materials occurring on an additional acre of land. Over the years, this illegal dumping has increased to approximately 8 feet on the site. Ms. Hone stated that she requested information from Ridgewood under OPRA, but was told that a lot of that information wasn’t on file. Some of her OPRA requests from Ridgewood have resulted in documents with redacted information or requests for extensions. Ms. Hone spoke about the procedure to make an OPRA request through the County of Bergen. OPRA requests made through the County are done on-line, and the documents are retrieved electronically, instead of manually. Ms. Hone urged the Village to consider improving the OPRA system within the Village to provide better access to records, and to relieve the Village staff of this cumbersome, time consuming, OPRA request effort.    

There being no more public comments, Mayor Knudsen closed the public portion of the meeting.

Ms. Mailander explained that OPRA requests are handled in a similar manner in most municipalities, because towns lack the advantage of having an entire IT department or people to input and scan documents into electronic form. This is also an expensive endeavor. While the municipal clerk, by statute, is the custodian of all records, these records still have to be requested from various departments. The statute for OPRA allows for extensions, which allows the requester to know when those records will be available. It is not always possible to get all records within 7 business days; however, the Ridgewood Village Clerk’s Office tries diligently to get the records to the requester within these 7 business days. Sometimes, requests are voluminous or the records may not be readily available, so it takes longer; however, it is very rare for the Village Clerk’s Office to ask for more than one extension. Ms. Mailander noted that some information is required to be redacted. Also, if a department does not have the information requested, the requester will be told that this document does not exist. The Village Hall has suffered through two major and one minor flood, and unfortunately records were lost.

Mayor Knudsen noted that the first time she went to a League of Municipalities Conference, she came back with a stack of papers from different software vendors, that promoted software which allowed all files to be made electronic. Paper files were then catalogued and stored off-site. However, this process was cost prohibitive and very labor intensive.

Mayor Knudsen explained that draft copies of records are not available to the public to avoid the possibility of wrong information being distributed to the public.

Mayor Knudsen stated that the issue of soil moving trucks going through Glen Rock will be investigated to see if there is a way to revise the truck route.

Mayor Knudsen explained that the removal of the bike lane at Garber Square was decided months ago. Tonight’s discussion item concerned deciding which procedure to follow to remove it.

Mayor Knudsen invited anyone with comments, questions, or concerns to e-mail her and/or any member of the Village Council instead of relying on corresponding through the social media site, Facebook.

9. 9. RESOLUTION TO GO INTO CLOSED SESSION

Deputy Village Clerk Donna Jackson read Resolution #17-330 to go into Closed Session as follows:

10. 10. ADJOURNMENT

There being no further business to come before the Village Council, on a motion by Councilman Sedon, seconded by Councilman Voigt, and carried unanimously by voice vote, the Village Council’s Work Session was adjourned at 10:27 p.m.

_____________________________

                                                                                                                     Susan Knudsen      

                                                                                                                           Mayor

_____________________________

            Donna M. Jackson

          Deputy Village Clerk

A REGULAR WORK SESSION OF THE VILLAGE COUNCIL OF THE VILLAGE OF RIDGEWOOD HELD IN THE SYDNEY V. STOLDT, JR. COURT ROOM OF THE RIDGEWOOD VILLAGE HALL, 131 NORTH MAPLE AVENUE, RIDGEWOOD, NEW JERSEY ON NOVEMBER 1, 2017 AT 7:30 P.M.

 

1. 1. CALL TO ORDER – OPEN PUBLIC MEETINGS ACT – ROLL CALL – FLAG SALUTE

Mayor Knudsen called the meeting to order at 7:31 P.M. and read the Statement of Compliance with the Open Public Meetings Act. At roll call, the following were present: Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen. Also present were Heather Mailander, Village Manager/Village Clerk; Matthew Rogers, Village Attorney; and Donna M. Jackson, Deputy Village Clerk.  

Mayor Knudsen led those in attendance in the Pledge of Allegiance to the Flag and held a Moment of Silence for all the men and women serving our nation, all first responders, and all those who have suffered as a result of acts of terrorism.

2. 2. COMMENTS FROM THE PUBLIC

Mayor Knudsen opened the public comment portion of the meeting.

Pamela Perron, 123 Kenilworth Road, introduced herself as the coordinator for the League of Women Voters Observer Corps. Ms. Perron stated that her group has been reporting on Village Council meetings for the past 7 months, and the hardest part of their job is hearing the speakers. She urged the Village Council to try moving the podium to the side of the room.

Ms. Perron referred to a comment made at a recent Village Council meeting by a resident, which indicated that the League of Women Voters Observer Corps was also reporting on the Community Relations Advisory Board (CRAB). Ms. Perron stated that the League of Women Voters Observer Corp does not report on CRAB meetings.

Ms. Perron reported that the New Jersey Foundation for Open Government will be having a presentation on the Open Public Records Act (OPRA) and Open Public Meetings Act (OPMA) on November 8, 2017 at 6:00 p.m. in the Anne Zusy Youth Center at Village Hall. This presentation is being co-sponsored by the League of Women Voters. Walter Leeward, Esq. and State Senator Loretta Weinberg will be the speakers.

Dave Shaw, 33 North Hillside Place, expressed his appreciation for the services of the Village Councilmembers.

Mr. Shaw expressed concerns about plans to reconfigure the Train Station parking lot, which currently has a 32-foot-wide grass plaza. He described the grass plaza as a restful parklike refuge, replete with a serpentine sidewalk, trees, and a large, decorative fern. It is a tribute to the community. It was Mr. Shaw’s understanding that the 32-foot-wide grass plaza is proposed to be reduced to 8 feet wide, with 24 feet of green area being replaced with concrete or asphalt to provide for 35 compact car parking spaces. Mr. Shaw referred to a written statement, that indicated that this proposal will improve the visual appearance of the Ridgewood Train Station, which he described as shear folly. He felt this proposal will transform an area that is peaceful to one that is harsh and more congested. He urged the Village Council to reconsider this proposal. Mr. Shaw suggested that the Village Council intensify their focus on constructing a downtown parking garage in an effort to alleviate the Village’s parking problems.

Anne Loving, 342 South Irving Street, noted that it was not the League of Women Voters Observer Corps that reported on CRAB, and she thanked the Ms. Perron for clarifying that.

3. 3. PRESENTATION
4. 1. Zoning Business District - Brigette Bogart, Village Planner

Village Planner, Brigette Bogart, explained that she was before the Village Council this evening to discuss modifications that may be necessary to the Zoning Ordinance to encourage redevelopment in the Central Business District (CBD).

As a matter of background, Mayor Knudsen explained that she received a letter regarding some vacant store fronts. She was also made aware of a problem an owner was having in relocating his active Ridgewood business. Mayor Knudsen noted that Ridgewood’s Master Plan is designed to encourage a retail environment, and support more pedestrian foot traffic. Since retail-type businesses are less insulated from competitors like Amazon.com, the internet and the shopping malls, Mayor Knudsen felt it was time to consider modifying the requirements of the B-1 and B-2 Zones to allow more internet-proof businesses to open up.  

Ms. Bogart suggested the following steps:

1. 1. Modify Zoning Ordinance and Reduce Prohibitions - The first step is to modify the B-1 and B-2 Zones, because they list specific uses that are permitted. Ms. Bogart felt that these specific uses should be changed to “retail and personal service” uses. The second step would be to modify the B-1 and B-2 Zones to allow for additional uses that are not necessarily pedestrian oriented, such as permitting an office or a residential use on the first floor. Modifying the B-1 and B-2 Zones to allow for flexibility will help businesses and private property owners make their property more viable, and will greatly reduce the need for variance relief.
2. 2. Modify SPEC Application Process - The Village Code permits certain applications to go through the Site Plan Exemption Committee (SPEC), if they are not building a new principle building; if they are not changing the outside; if they are not modifying pedestrian or vehicle circulation; and if they do not require a variance, instead of going through the entire site plan process. The SPEC members include architects, representatives of the Building Department, the Village Engineer and the Village Planner, so all applications are fully vetted. The SPEC application process needs to be modified and expanded to allow for more CBD tenants to come in without having to go through the public hearing process. Ms. Bogart felt that SPEC was an important committee, since allowing more businesses to go through the SPEC application process versus the Planning Board application process encourages businesses to occupy buildings in the CBD.

Councilman Voigt suggested adding an “intensity of use” stipulation in the zoning requirements to ensure that there are enough parking spaces for that business.

Under questioning by Mayor Knudsen, Ms. Bogart explained that it is illegal to allow only a certain percentage of each type of use in a zone.

Councilwoman Walsh questioned if the Village would be able to access landlord data, which would report possible, viable rentals that were turned down by the landlord in favor of something that, with a zoning change, may be a better fit for the landlord, but not necessarily for the CBD. Ms. Bogart felt that, from a zoning perspective, the only option would be to make the requirements as general as possible to accept all applicants. The Village Council does not have the opportunity to know what is going on in private negotiations. Ms. Bogart suggested creating a Business Improvement District (BID), which would encourage tenants to come to Village Hall, where there could be conversations about different opportunities to locate their business. Councilwoman Walsh suggested getting data on commercial properties, possibly through the Multiple Listing Service (MLS) System, and work with the Tax Assessor to formulate a data chart showing guidelines for where the business falls within the zone. Ms. Bogart said this would work as part of the BID.

Mayor Knudsen suggested looking at all the tenant applications over the last five years that were before the Board of Adjustment, and isolate all the businesses that may have been interested in applying, and either were granted variance relief, were denied variance relief, or withdrew their application. Councilwoman Walsh suggested that this data may already be out-of-date, considering the fast pace of the internet. Ms. Bogart agreed, noting her suggestion to keep the requirements as general, as possible, within limits.

Mayor Knudsen questioned if it is possible to require a business owner to have a specific number of parking spaces that they produce on their own. Ms. Bogart suggested permitting shared parking, and to allow for business owners to suggest having off-site parking for employees. This will be key to encouraging businesses to locate in the CBD.

It was the consensus of the Village Council to direct Ms. Bogart to prepare a report containing an assessment of permitted uses, that are outdated from a retail perspective, and her recommendations for internet-proof businesses.

Councilwoman Walsh suggested that Councilman Hache talk to the Chamber of Commerce, since this zoning change will impact a majority of the members. Councilman Hache stated that members of the Chamber of Commerce have discussed how restrictive the code is today. He felt that the business owners would be open to having a lot more flexibility in the uses. He spoke of the importance of establishing the proper restrictions.

Mayor Knudsen pointed out that the code can require a service use to contain a certain percentage of retail within that location, making it more consistent with the Master Plan. Mr. Rogers pointed out that this is a restriction, which may make it conditional in terms of its approval, depending upon how that works out. Ms. Bogart noted that, from a planning perspective, the CBD contains a lot of restaurants, and this is what causes the parking problems. Allowing other uses, such as yoga and dance studios that are used in the daytime, will not add a burden to the evening parking problems, and will make the CBD more vibrant.

Councilwoman Walsh asked Ms. Bogart to include data detailing how many employee parking permits have been issued, and how many empty spaces exist. A discussion followed on how some employees are still parking on the street instead of utilizing the employee parking spaces.

Councilman Hache will solicit comments from the Chamber of Commerce and forward these to Ms. Bogart, who will prepare a draft ordinance and present it to the Village Council at the December 6, 2017 Village Council Work Session. After that, the draft ordinance will be presented to the Planning Board, and then back to the Village Council for a second meeting.

2. 2. Valley Hospital Litigation Settlement

Mr. Rogers explained that it has been approximately 10 years that Valley Hospital has been working towards an expansion, and along the way there have been two or three separate litigations that have been involved with that proposed expansion. The most recent litigation was started in 2015, after the Village Planning Board denied a new application for a Master Plan amendment. That litigation was tried in 2016, and a decision came from the Superior Court of Bergen County in June, 2016. There had been several efforts along the way to try and resolve the issue; however, it needed a trial. The respective Village Councils, that were in office during that time period, were appraised of the litigation and the matters involved in the litigation. Over the past year, the present Village Council has held settlement discussions, and made every effort to ensure that the public was both aware of and understood the settlement discussions. The Village appealed the Supreme Court’s June, 2016 decision on an interlocutory basis, which means the appeal was made before a final judgement was given. This appeal was made in July, 2016. The Appellate Division granted the Village’s Interlocutory Appeal. In November/December, 2016, the Civil Appeal Settlement Program channeled the Village to settlement negotiations to see if the matter could be resolved. These settlement negotiations began in January, 2017 and continued until September/October, 2017. In January, 2017, the Village was advised by Valley Hospital representatives that they were filing a Certificate of Need, which is an application to the State Department of Health, to move the hospital, which included their acute care in-patient services, the emergency room and a number of other related services, over to Paramus, because they had become the owners of about 28 acres of contiguous property in Paramus. The issue remained as to what to do with the Valley Hospital campus in Ridgewood. In discussions with Valley Hospital, as part of the Appeal Settlement Program, the representative stated that Valley Hospital wanted to maintain the same facilities they have at the Ridgewood campus, even if the Certificate of Need is granted and they move the hospital to Paramus. With that, discussions began on how to resolve the litigation and decide what was to happen. Terms for a proposed Settlement Agreement have been worked out, based upon the following two basic principles:

1. 1. The Certificate of Need was filed on February 1, 2017, and the decision process takes about one year. A public hearing on this Certificate of Need is scheduled to be held at Ridgewood High School on November 13, 2017. If the Certificate of Need is not granted by the State Department of Health, the appeal that is currently on-hold will proceed.
2. 2. If the Certificate of Need is granted, it is Valley Hospital’s intent to move the acute care, in-patient services, emergency room and related health services over to Paramus. This will take five to six years; there will be an extensive buildout in Paramus, and then a period of time that the facilities and services will be moved over there. There will still be a need for a hospital and acute care, in-patient facility, and other aspects of the present operation that will continue, but it may change other aspects of the operation. In terms of the Settlement Proposal, Valley Hospital wants to make sure that the campus remains at the same size and same footprint. The Ridgewood residents, who are part of the litigation, have agreed with that aspect, as well. The Village Council is also in agreement with allowing the Valley Hospital campus to remain at the same size and the same footprint. Mr. Rogers described the two aspects of this principle as follows:

The Village Council and the Planning Board, who are both parties to the lawsuit, have been asked to adopt a Master Plan that makes this particular facility, as it is right now, conforming in terms of size and use. The Village Council would then adopt an ordinance that would memorialize that amendment to the Master Plan. This must be done within a certain time period. This action will give consistency to the existing facility in the eyes of the zoning of the Village.

The term “health care related services” must be clearly defined. If Valley Hospital is moving over to Paramus, what is going to be the use of the facility that remains in Ridgewood? It is Valley Hospital’s intent to use the Ridgewood facility for health care related services. The settlement agreement approves and defines the following permitted uses for the Ridgewood facility: urgent care; behavioral health; nutrition; ambulatory surgery; diagnostic imaging; laboratory services; subacute care; nursing home facilities; day care services; and senior citizens programs. Valley Hospital wants acute care hospital services to remain at the Ridgewood facility, with the State Department of Health’s permission. The Village finds this acceptable. The Village did have concerns with the use of the facilities and the beds that remain there, particularly with the proximity of the Ben Franklin Middle School. Concerns included using the site for inpatient psychiatric services or inpatient substance abuse services. The Settlement Agreement states that it is not Valley Hospital’s intent to utilize the facility for either of these uses. The Phillips Wing, which is the oldest wing at Valley Hospital, may be either rehabilitated or torn down. The Settlement Agreement states that Valley Hospital intends to work out some type of relationship, so that if the Phillips Wing is torn down, it will be rebuilt as senior residential and senior assisted living facilities. The Village feels this would be a positive step for the community. The Settlement Agreement states that there will be no further increase in the footprint of the size of the facility. The square footage that is there now is what is going to stay. If the Phillips Wing is torn down, the facility that goes up in its place can be the same size. There will be no further encroachment into any of the areas that are not encroached now, with two exceptions related to future requirements from a power plant standpoint. The power plant is currently located underground, underneath Valley Hospital. In five or six years, after moving the acute care inpatient services to Paramus, there may be a need for a new power plant. A power plant, of the size that Valley Hospital needs, has requirements from NJDEP that have changed over the years in terms of the size and what is used as an exhaust stack. NJDEP determines the height of the exhaust stack. Currently, these requirements are unknown. It is anticipated and agreed to by the parties that this will be the subject of a site plan application, if and when that happens. If the power plant is changed to an above ground power plant, the existing underground power plant will be demolished and removed. Valley Hospital agreed that this area will not be used for beds; it will be used for storage and other things related to the health care services that will be provided there in the future, once the hospital services move out.

Mr. Rogers explained that the proposed senior assisted living/senior residence facility will be incorporated into Ridgewood’s Zoning Code as a permitted use for the facility. There will be issues left over for consideration during the site plan process, if and when the power plant needs to be reconstructed. The Village Council’s main interest has always been what is in the best interest of the community, particularly how the facility impacts the residents that live in the area. The concerns of Ridgewood residents have been a part of the entire settlement process, and have been a part of the Civil Appeal Settlement Program with the Appellate Division, that the Village has attended to over the last year. They and Valley Health System’s Board have agreed to accept this proposal.

Mr. Rogers explained that there is always the potential for the Village, as well as any other party, for a Court go in a different direction. With any settlement, all parties need to consider all the long-term benefits. If all parties concede certain things they originally wanted, it shows a commitment in trying to make things work properly, and a desire to adhere to a settlement and to work toward upholding its terms.   Mr. Rogers felt that all parties have come together in the spirit of trying to resolve issues that have haunted the Village for many years, and have put an end to a very divisive time in the Village’s past. The Village and Valley Hospital can now return to the cooperative relationship that existed before litigation began.

Under questioning by Councilman Voigt, Mr. Rogers explained that the Certificate of Need application did not specifically ask for any specific, acute care type of services. However, if there are, it may be subject to some discussion. Mr. Rogers noted that the Settlement Agreement does define what health care related services are and what they will include. He didn’t feel any of the uses would create a negative impact to the area. Councilman Voigt expressed a concern with services that may create additional traffic. Mr. Rogers stated that Valley Hospital is open to discussion with any of these services. He noted that the biggest traffic grinder at the hospital was the Emergency Room, which will be moving with the hospital to Paramus.

Under questioning by Councilman Sedon, Mr. Rogers stated that the Settlement Agreement requires that within 90 days after the Certificate of Need is granted, assuming there are no challenges from any other hospital or third party in the area, the Planning Board must consider a Master Plan amendment. Within 180 days after that, the Village Council would adopt an ordinance consistent with that Master Plan.

Councilman Sedon noted that the Valley Hospital litigation has really divided the community. He spoke of the importance of moving beyond the past to a better future working together. He thanked Mr. Rogers and everyone who worked so hard to bring both parties to this point.

Councilman Hache felt that the senior residence/assisted living facility would be a very welcome change of use and he felt the Village should do everything possible to facilitate that use. Councilman Hache questioned how this will affect the taxes paid by Valley Hospital. Mr. Rogers stated that this depends how it is set up. It could be leased out to an entity that would set it up and build it, which would create a triple-net type situation where that entity would then have to pay the taxes. Any change from nonprofit to profit would warrant a taxable event.

Mayor Knudsen thanked Mr. Rogers for all his hard work, noting that a great deal of time, energy and effort has been spent on this Settlement Agreement. She stated how much everyone appreciates the importance of having good counsel. Mr. Rogers thanked the Village Council for their rational and realistic approach to settling this litigation.

Village Manager/Village Clerk Heather Mailander stated that a resolution approving the Settlement Agreement will be placed on next week’s Village Council’s Regular Public Meeting

4. 4. DISCUSSION
5. a. Ridgewood Water
6. 1. Award Contract for Professional Design Services - Ames Tank Rehabilitation

Ms. Mailander explained that the Ames Tank is located in Wyckoff, New Jersey. The lowest submitted cost proposal was from D.J. Egarian, out of Fairfield, New Jersey at $47,300. It is critical that the improvements to the tank be completed prior to January 15, 2019, as per an Administrative Order of Consent that was executed by the Village and USEPA in May, 2016. The funding for this project is in the Ridgewood Water Capital Budget.

           

1. b. Parking
2. 1. Draft RFP for Hudson Street Parking Garage

Ms. Mailander thanked Village Engineer, Christopher Rutishauser, for quickly putting together a Draft Request for Proposal (RFP) for the Hudson Street Parking Garage, for the Village Council to discuss this evening.

Under questioning by Councilman Voigt, Mr. Rutishauser stated that Mr. Rooney recommended a bid receive date of Thursday, December 7, 2017. If approved by the Village Council, it should be advertised as soon as possible in the Village’s official publication, either the Ridgewood News or The Record, and the trade magazines. The RFP should also be sent to bid services that the Village normally deals with, so that the bid gets nationwide circulation.

Councilman Voigt asked if the design criteria could be prioritized, especially regarding aesthetics and the size of the garage. Mr. Rutishauser noted that the design criteria indicate that the aesthetics are absolutely critical. The design criteria contain language that states that the garage needs to blend in with the surrounding neighborhood.

Councilman Sedon thanked Mr. Rutishauser for the fine job he did encapsulating all the information obtained throughout the years, regarding the garage, into the RFP in such a short time.

Councilman Sedon suggested removing the name “ParkMobile” from the Proposed Scope of Work Section of the RFP, which called for a recommendation of a payment system for the structure, and using a more generic term, such as “mobile phone application”. Mr. Rutishauser suggested the term “cellular telephone internet supported mobile payment device”.

Councilwoman Walsh suggested extending the bid receive date, since the holidays are approaching and the work weeks are shorter.   She felt the more people that are involved in the process, the better. A discussion followed, and a decision was made to extend the date until December 14, 2017.

At the suggestion of Councilman Hache, Mr. Rutishauser will include adding a “space available indicator” at the entrance to the facility to the Proposed Scope of Work.

At the suggestion of Mayor Knudsen, Mr. Rutishauser will add “kiosk” as an option for the payment system for the structure.

Under questioning by Mayor Knudsen, Mr. Rutishauser explained that the RFP has been amended to include a breakdown chart, detailing the options available for developer financing.

Under questioning by Mayor Knudsen, Mr. Rutishauser explained that an open structure would require a dry fire suppression system, not a wet fire suppression system.  

At the suggestion of Mayor Knudsen, Mr. Rutishauser will include the following sentence in the design criteria that prohibits encroachments into adjacent parcels: “No encroachment is to be considered onto the public sidewalk”.

At the suggestion of Mayor Knudsen, Mr. Rutishauser will amend the design criteria concerning existing parking spaces on Hudson Street, as follows: “Existing parking spaces on Hudson Street shall be maintained and increased where possible.”

Under questioning by Mayor Knudsen, Mr. Rutishauser understood that closed circuit television cameras covering all public areas of the building were a consideration in the original garage design.

At the suggestion of Mayor Knudsen, the design criteria will include providing an area dedicated to motorcycle parking.

Mr. Rutishauser stated that he will forward a copy of the amended RFP package to the Village Councilmembers.

1. c. Budget
2. 1. 2017 Budget Transfers

Ms. Mailander explained that this discussion item involves an annual resolution transferring money into the budgets of those departments that have inadequate funding, from the budgets of departments that have available funds, for reasons such as a reduction in staffing. November is the first month these transfers can be made. These transfers will continue until January/February, 2018.

There were no questions or comments from the Village Councilmembers.

2. 2. Cancellation of Public Assistance Trust Funds

Ms. Mailander explained that these resolutions will allow for the cancellation of Grant Fund and Public Assistance Trust Fund reserve balances for the Local Bikeway grant and Public Assistance Trust Fund. Ridgewood no longer offers public assistance services, as this is now administered by the County of Bergen, so the grant has fulfilled its purpose.

There were no questions or comments from the Village Councilmembers.

3. 3. Cancellation of Current Fund Budget Appropriation
4. 4. Washington Township Inter-Local Fleet Services

 

Ms. Mailander explained that as a direct result of the interlocal services agreement for Shared Fleet Services being cancelled by Washington Township, the Village needs to cancel its budget appropriation to offset the anticipated revenue shortfall, and reduce the negative impact on surplus at year end.

Under questioning by Mayor Knudsen, Ms. Mailander anticipated that the Village will be pursuing another shared services agreement next year with Washington Township.

There were no other questions or comments from the Village Councilmembers.

5. 5. Purchase of Emergency Generator

Ms. Mailander explained that the Village received a grant in the amount of $75,000 to purchase a portable emergency generator to power both the sanitary sewage pump stations that do not have emergency power onsite and Ridgewood Water Company Facilities, as conditions warrant. A unit has been selected off of the New Jersey State Bid Purchase Program. The selected unit will need minor modifications to suit the Village’s purposes. The purchase of the equipment will be through United Rentals, out of Ridgefield Park, New Jersey, in an amount not to exceed $86,000. Funds for the work are available from the grant. Any remaining funds necessary will be from Ridgewood Water.

There were no questions or comments from the Village Councilmembers.

6. 6. Award Contract - Graydon Pool Repair of Chlorination System

Ms. Mailander explained that last summer, Graydon Pool’s chlorination system needed emergency repairs. Thomas English, out of Jersey City, New Jersey, was hired to do the repairs because he was the vendor who originally installed the pumping system. The amount owed to the vendor is $4,952.50.

There were no questions or comments from the Village Councilmembers.

7. 7. Removal of Portion of Bike Path - Garber Square

Ms. Mailander explained that a traffic study conducted by the Police Department in June, 2017, recommended that a portion of the green bike path at Garber Square be removed. Ms. Mailander described the location of the removal as beginning at the front of Pease Library and extending to the traffic light.

The portion of the green path recommend to be removed is 856 square feet in size. It will be coated with a black street bond coating at a cost of $7,490.00. There is an alternative bid, which includes milling and grinding, at a cost of $19,103.23. Ms. Mailander stated that the recommendation is to go with the $7,490.00 cost.

Councilman Sedon suggested removing the entire bike lane and installing a “share all” for both bicyclists and vehicles. Mr. Rutishauser explained that the proposal is basically a color eradication. There will still be the shared lane (the sharrow) and cyclists will still come across. The green removal may make the motorist feel more comfortable moving over, but they must be careful not to interfere with the bicyclists.

Mayor Knudsen felt it would be safer if the entire bike lane was removed and replaced by sharrows. She has witnessed two cars going around the curve at the same time. Mayor Knudsen recalled that the money that was spent in 2014 reducing the island, was spent with the condition that if the Village wanted to put the whole thing back, they could. Mr. Rutishauser noted that two cars may be able to go around the curve at the same time, but once a truck or bus is involved, there will be a pinch action in the corner.

Councilwoman Walsh noted that this issue was brought before the Citizens Safety Committee several months ago, and it is not the opinion of the Citizens Safety Committee that the removal of the bike lane will make the street any safer. It will only serve to guide motorists to understand that they can come into the right lane when they get around the turn. Councilwoman Walsh reported that she saw two people walking in the bike lane under the trestle on a recent rainy evening, and she felt any changes made should address improving safety in the area.

Mayor Knudsen stated that she has also seen pedestrians walking on the bike path. She was aware of incidents with vehicles cutting into the traffic flow, vehicles sideswiping vehicles, and vehicles that straddle both lanes. Since right-on-red is permitted, the flow is stopped from maneuvering around. Mayor Knudsen recommended removing the entire bike lane.

Councilman Hache stated that he could envision a bike path running east to west toward Pease Library, because it is a straightway going uphill. He expressed safety concerns with shortening the bike path running west to east, because it leads into a turn.

Mayor Knudsen felt the first option to coat 856 square feet of the existing green bike lane with black street bond coating at a cost of $7,490 was the best option, so that its effectiveness could be determined without spending a lot of money.

Under questioning by Councilwoman Walsh, Mr. Rutishauser explained that the sharrow lane markings will still exist, so that motorists are cognizant of the bicyclists on their right side.

Mayor Knudsen recalled that the Police Department recommended the removal of the 856-square foot of bike lane to alleviate traffic backing up and vehicle sideswipes.

The majority of the Village Council members agreed to follow the Police Department recommendation to remove 856 square feet of the existing bike lane on the Pease Library side of the street, beginning from the front of Pease Library going toward West Ridgewood Avenue.   Councilwoman Walsh was against removing the bike lane.

1. d. Policy
2. 1. Approve Stop Sign at Cliff Street at First Street

Ms. Mailander explained that this discussion item is for a resolution to approve a stop sign at Cliff Street and First Street. A Ridgewood Parking Enforcement Officer observed a traffic condition with the existing yield sign on Cliff Street at its approach to First Street. Mr. Rutishauser conducted a field examination, and noted that the sight lines were not optimal with the existing yield sign. Additionally, First Street eastbound is downhill, carrying the exiting traffic from the Ho-Ho-Kus Train Station. This is part of a continuing program in the Village to replace intersections controlled by yield signs with stop signs to eliminate any ambiguity for drivers when they enter the intersection, making the intersections safer.  

There were no questions or comments from the Village Councilmembers.

2. 2. Approve Stop Signs at Cantrell Road and West End Avenue; Bellair Road and West End Avenue; West End Avenue and Cantrell Road; and Melrose Place and West End Avenue

 

Ms. Mailander explained that this discussion item is for a resolution to approve stop signs. A Village resident recently contacted the Village expressing concern about traffic along the West End Avenue corridor from Godwin Avenue, southward. Mr. Rutishauser conducted a field examination of the area and observed yield signs being used for traffic control at the intersection of Cantrell Road and West End Avenue. The “T” intersections of Melrose Place/West End Avenue and Bellair Road/West End Avenue, were observed to not have any traffic control devices. A review of the Village Code did not show a memorialization of the yield signs for Cantrell Road at West End Avenue. Mr. Rutishauser is recommending the installation of stop signs at the locations where there are no traffic control devices, and to replace the unofficial yield signs with stop signs, properly memorialized in the Village Code. A summary of these locations is as follows:

            Stop Sign Location                 Direction of Travel                 At Intersection of

            Melrose Place                                     West                            West End Avenue

            Bellair Road                                       West                            West End Avenue

            Cantrell Road                                     East                             West End Avenue

            West End Avenue                               South                           Cantrell Road

There were no questions or comments from the Village Councilmembers.

3. 3. Decorations and Other Items Outside of Businesses in the Central Business District

Ms. Mailander explained that the Village Code states, in both the B-1 and B-2 Retail Business Districts, that, except for parking lots, outdoor cafes, and sidewalk sales, any use permitted by this section shall only be conducted within the confines of a building. Many businesses in the Central Business District (CBD) have placed seasonal decorations and other items outside of their businesses. These items include a sheep outside of a mattress store; a bicycle outside of a bath and cream store; a mannequin-type display with a gift bag outside of a clothing store; racks of clothing outside of clothing stores; a tarot card reader; pool noodles; and “artwork” type paintings. There have also been seasonal decorations, flower pots, and benches placed outside of businesses.

It is possible for the Village Council to revise the Village Code, through an ordinance amendment, to allow businesses to place decorations or items of merchandise in the public right-of-way. If the Village Council wishes to do this, specific definitions and guidelines should be established so that it is very clear what will and will not be allowed on the sidewalks in front of the businesses. Ms. Mailander recommended restrictions that are similar to the restrictions found in the Village’s sidewalk sale ordinance, which include: four feet of unobstructed sidewalk; a signed, hold harmless agreement, agreeing to indemnify the Village from any and all claims or judgments due to personal injury or death; a certificate of insurance naming the Village of Ridgewood as an additional insured; and obtaining a permit.

Ms. Mailander stated that she discussed this matter with Mayor Knudsen, the Village Zoning Officer and the Village Code Enforcement Officer.

Mayor Knudsen spoke of the importance of establishing guidelines on what is considered appropriate for display outside a business. She noted that the sidewalk passage way is becoming smaller and smaller, and the decorations are growing. Definitions have to be determined on what is a decoration, what is a product, and what is a utility, such as an outside heater.

Councilman Hache noted that enforcement is an issue, as it is spotty at times. Councilman Hache also spoke of the importance of maintaining a safe, pedestrian passage way. He also expressed a concern about aesthetics.

Councilman Hache felt that deciding which items can be placed in front of businesses should be determined by the business owners themselves, before any action is taken by the Village Council. Councilman Voigt agreed.

Councilman Sedon did not feel he was in favor of allowing decorations in front of businesses, noting that it would be difficult to determine the allowable size and quantity of every decoration.  

Councilwoman Walsh summarized that the Village Council is looking for consistency. She felt that it seems like she is walking an obstacle course when she is walking through the CBD, because of items like heaters, brick walls, brick planters, and café seats. Councilwoman Walsh felt that clear cut rules, as to what can be placed outside a business, must be established.

Mr. Rogers stated that, even though there are clear cut rules regarding outdoor dining, history has shown that there have been a number of restaurants that offered outdoor dining without obtaining a permit. Enforcement of the outdoor café rules is very difficult. Ms. Mailander noted that, over the last few years, enforcement of outdoor cafés has improved and is under control.

Mayor Knudsen questioned who will decide whether one decoration is more appropriate over another. She agreed that items on a sidewalk create obstacle-course conditions.

It was decided that Councilman Hache will speak to the Chamber of Commerce to get recommendations for guidelines, and then a draft ordinance would be prepared for the Village Council, Chamber of Commerce, and Zoning and Code Enforcement to review and to give their input.

Ms. Mailander pointed out that the sheep decoration in front of the mattress store was actually determined to be a sign under Ridgewood’s sign ordinance, requiring a sign permit, because it is a symbol of the mattress company. Ms. Mailander felt this was a little peculiar, and she suggested that the sign ordinance also needs to be reviewed. Ms. Mailander agreed with the Village Councilmembers comments, that any changes must be consistent, fair, and easy to enforce.

Under questioning by Councilman Hache, Ms. Mailander stated that the Code Enforcement Officer works part-time, at varying hours, totaling 24-25 hours per week. She does not work in the evenings; however, she has worked a few hours during the weekends. Councilman Hache stated that he observed an outdoor café that had ice buckets for wine bottles and a flambé cart. Ms. Mailander noted that the use of flambé carts has been stopped because it is a Health Code violation. Councilman Hache felt it was unfair to the businesses that operate during the day to restrict them from putting items outside their stores, when cafés are not under similar restrictions. Councilman felt there must be uniformity in the application and consistent in the times of observance.

4. 4. Ordinance for Certain Illuminated Signs

Ms. Mailander recalled that a pilot program began in May, 2017, which regulated interior, illuminated signs. Several businesses have monitors in their windows, as advertising to attract customers. This pilot program expires on December 31, 2017, and she asked the Village Council whether or not they wished to enact an ordinance to allow it to go forward.

Mayor Knudsen stated that she considered the monitors to be display pieces, not illuminated signs. She spoke of the importance of not placing excessive restrictions on business owners, but rather giving them the tools they need to succeed.

Councilman Hache felt the Village Code, at the time it was written, was dealing with a different kind of sign. The Village Code currently considers the monitor a sign because it is within 6 feet of the window.

Under questioning by Councilman Voigt, Ms. Mailander stated that if an ordinance is approved to allow these monitors, there could be restrictions on size. Mayor Knudsen pointed out that the monitor in the window of Little Skye Children’s Boutique is approximately 42” large and is turned portrait, with framing that makes it look more like a display. Mr. Rogers pointed out that any size restrictions in a new ordinance must be consistent with the size restrictions in the sign ordinance. Language could be considered as to what this type of sign would do, and that it is not a principle sign, but a display.

It was the consensus of the Village Council that a monitor should not be considered a principle sign, that no more than one monitor is permitted, and that it should be restricted in its size. Mr. Rogers noted that if it is found that there is a need for more restrictions, the ordinance could be amended in the future.

Mr. Rogers will draft an ordinance for introduction at the November 8, 2017 Village Council Regular Public Hearing.

1. e. Operations
2. 1. Proposed Encroachment Agreement - 115 Monte Vista

Ms. Mailander explained that this discussion item is for a resolution to approve a minor encroachment into the Village right-of-way. The property owner at 115 Monte Vista is seeking to make improvements to their property. Part of that work would entail rebuilding two stone pillars that presently have a minor encroachment into the Village’s right-of-way. The resident would like to be able to maintain the encroachments, which are minimal. A certificate of insurance is required.

Under questioning by Mayor Knudsen, Ms. Mailander stated that the property owner did not have an encroachment agreement originally.

There were no other questions or comments from the Village Councilmembers.

2. 2. Dedicated Tree Resolution

Ms. Mailander explained that this discussion item is for a resolution approving the gift of a decorative tree to the Village in honor of Andy Antista, from his family and friends. The decorative tree will be planted at Lester Stable. Ms. Mailander stated that none of Mr. Antista’s family or friends have an application before any Village Board, which is required under the gift ordinance.

There were no questions or comments from the Village Councilmembers.

3. 3. Major Soil Permit - Dayton - South Broad Street

Ms. Mailander explained that this discussion item is for a resolution to approve a major soil moving permit for 100-152 South Broad Street. The Engineering Division has placed conditions on this permit, including: a performance bond; money in an escrow account; detailed truck route, including the days and hours of the truck traffic; no trucks within the school zones; no trucks on specific streets such as Hudson Street, Passaic Street, or East Ridgewood Avenue between Broad Street and Maple Avenue; all trucks must exit the site by heading south on South Broad Street; and no soil movement trucking will be permitted whenever events are occurring at any of the churches or religious institutions along the truck route, and the coordination of this by the contractor with the churches and religious institutions.

The applicant intends to move approximately 5,983 cubic yards of material, with an export of 5,293 cubic yards.

Under questioning by Councilman Voigt, Mr. Rutishauser stated that approximately 400 truckloads of soil will be involved in the soil movement.

Under questioning by Mayor Knudsen, Mr. Rutishauser explained that the Village’s roads should be able to support the trucks, if they are loaded legally. If the truck is too heavy, the roads could suffer some damage. That is why inspection fees are requested from an applicant, so the Engineering Staff can monitor any road damage and have it addressed as soon as possible.

Under questioning by Councilman Voigt, Mr. Rutishauser explained that South Broad Street will be paved after the soil movement is completed.

There were no questions or comments from the Village Councilmembers.

4. 4. Approve Community Development Block Grant Application for Housing Specialist - West Bergen Mental Healthcare

Ms. Mailander explained that West Bergen Mental Healthcare is requesting the Village Council’s endorsement of a Community Development Block Grant annual application for a Housing Specialist in the amount of $55,992. The necessary resolution does not obligate Village funds, and merely provides endorsement of the project by the Governing Body.

There were no questions or comments from the Village Councilmembers.

5. 5. REVIEW OF NOVEMBER 8, 2017 PUBLIC MEETING AGENDA

Ms. Mailander stated that next week there are no proclamations.

There are no ordinances for introduction or public hearing for Ridgewood Water.

Resolutions for Ridgewood Water include: Establish Interest Rates for Delinquent Payments to the Water Utility for 2017 and Set Grace Period for Payment of Water Utility Bills; Accept Ridgewood Water Annual Maintenance Fee; Award Additional Contract - Infrared Asphalt Surface and Miscellaneous Repairs; Award Professional Services Contract - Design Services - Ames Tank Rehabilitation; and Award Change Order - Lafayette Reservoir Improvements.

The following ordinances are scheduled for introduction: Amend Chapter 265 - Vehicles and Traffic - Establish Stop Signs at Cliff Street and First Street; and Amend Chapter 265 - Vehicles and Traffic - Establish Stop Signs at Cantrell Road and West End Avenue, Melrose Place and West End Avenue, Bellair Road and West End Avenue, and West End Avenue and Cantrell Road.

The scheduled public hearings include: Supervisors Salary Ordinance; Non-Union Salary Ordinance; Management Salary Ordinance; Amend Chapter 265 - Vehicles and Traffic - South Hillside Place; and Amend Chapter 265 - Vehicles and Traffic - Establish Stop Signs at Hope Street and Gilbert Street.

Resolutions include: Approve 2017 Budget Transfers; Authorize Tax Title Lien Premium to be Deposited into General Fund; Establish Interest Rate for Non-Payment of Taxes and Assessments for 2018 and Set Grace Period; Establish Interest Rates for Non-Payment of Other Municipal Liens for 2018 and Set Due Date; Establish Interest Rates for Delinquent Payments for Significant Sewer Discharge; Award Contract - Refurbish Leach Body for Sanitation Vehicle; Award Contract - Recycling of Vegetative Waste; Award Contract - Emergency Repair of Graydon Pool Chlorination System; Award Contract - Emergency Generator - Hazard Mitigation Grant Program; Award Contract under National Cooperative Contract - F650 Cab Chassis, Dump Body, Salt Spreader and Snow Plow; Award Contract under National Cooperative Contract - Two Front End Snowplows and Two Sanitation Truck Snowplows; Award Contract under National Cooperative Contract - Bobcat Skid-Steer Loader; Award Professional Services Contract - Pediatrician for Monthly Child Health Conference; Award Professional Services Contract - Valley Hospital, Department of Community Health - Public Health and Nursing Services; Award Professional Services Contract - Software Support for Finance Department; Approve Shared Services Agreement - Child Health Conference (Fair Lawn and Glen Rock); Authorize RFP for Hudson Street Parking Garage; Authorize Cancellation of Public Assistance Trust Fund Reserve Balance; Authorize Cancellation of Grant Reserve Balance - Local Bikeway Grant; Authorize Cancellation of General Budget Appropriation - Shared Services Agreement - Fleet Services (Washington Township); Authorize Shared Services Agreement - TV Inspection of Sanitary Sewer Mains (Northwest Bergen County Utilities Authority); Award Contract - Removal of Portion of Bike Path - Garber Square; Authorize Encroachment Agreement - 115 Monte Vista Avenue; Approve Major Soil Movement Permit - The Dayton - South Broad Street; Endorse Application for Community Development Block Grant - West Bergen Mental Healthcare - Housing Specialist; Appoint Members to Local Emergency Planning Committee; and Accept Donation of Tree - Lester Stable.

Mayor Knudsen asked that the resolution entitled, “Award Contract - Removal of Portion of Bike Path - Garber Square” be taken off of the consent agenda.

6. 6. MANAGER’S REPORT

General Election - Ms. Mailander reminded everyone that the General Election is on

November 8, 2017. Polls will be open from 6:00 a.m. to 8:00 p.m. The Governor’s Office, as well as Local, General Assembly, and Senate representatives, will be decided in this election.

Leaf Placement Schedule - Ms. Mailander reminded everyone that the yellow postcards with the 2017 leaf placement schedule have been mailed to every household. If you did not receive the yellow postcards, please contact the Village Manager’s Office or go onto the Village website and click on the falling leaf icon. Please put leaves out on the street only on the leaf placement dates for your area.

Central Valet Service - Ms. Mailander stated that the Central Valet Service began on Friday, October 27, 2017, and will continue every Friday and Saturday night from 6:00 p.m. to 1:00 a.m. through December 30, 2017, with the exception of December 1^st, which is “Downtown for the Holidays”. It will cost $5.00 per vehicle. Merchants will be given the choice to validate the cost to their patrons.

Chamber of Commerce Haunted Harvest - Ms. Mailander announced that the Chamber of Commerce held their Haunted Harvest on Saturday, October 28, 2017. It was very well attended. Stores participated in a CBD Trick-or-Treat for the children who attended. Many thanks to the Ridgewood Chamber of Commerce, because a “Spooktacular” time was had by all.

Several Projects - Ms. Mailander announced that there are several projects going on in the Village, including paving; PSE&G work being done as part of their Energy Strong Program; and new water mains being installed at stream crossings. Van Embergh Avenue will be closed from Hampshire Road to Washington Township at 8:00 a.m. daily from October 26, 2017 through December 1, 2017. There will be detours, and Police Officers will be available to assist motorists to and from their homes in this area. Residents in the area of Van Embergh Avenue and its side streets should continue to place their leaves in the street during the designated leaf placement dates, as there will be no disruption to the leaf pickup schedule.

A Community Thanksgiving Service - Ms. Mailander announced that a Community Thanksgiving Service, sponsored by the Ridgewood Interfaith Group, is scheduled for Tuesday, November 21, 2017 at Old Paramus Reformed Church at 7:30 p.m. All are welcome.

Estate Card - Ms. Mailander noted that the Estate Card is now available. The Estate Card offers property tax savings by purchasing locally, as well as on-line. The Estate Card will generate rewards, which will then reduce the holder’s Ridgewood property taxes. Tax rewards are applied annually to the third quarter tax bill. Additional information can be found at ridgewoodestatecard.com.

Farmer’s Market - Ms. Mailander announced that the Farmer’s Market will extend their operations through Sunday, November 19, 2017. The Farmer’s Market is held on Sundays from 9:00 a.m. to 3:00 p.m. at the Ridgewood Train Station Parking Lot.

7. 7. COUNCIL REPORTS

General Election - Councilman Voigt pointed out that there are two referendums on the ballot. The first one is for a $125 Million bond for the upgrade of libraries. The second one is for using funds, received from businesses that contaminate within the State of New Jersey, specifically to fix the contamination, rather than putting that money into the General Fund. Councilman Voigt urged all citizens to get out and vote on these referendums.

Shade Tree Commission - Councilman Sedon reported that the Shade Tree Commission has put together a discussion scheduled for November 8, 2017 at 7:00 p.m. in the Ridgewood Library. The focus of this discussion will be on urban street trees and what people can do to provide a better living space for the trees, and having a more viable downtown tree that will survive.   The discussion will be given by Andrew Hillman, the Regional Business Developer for Davey Resource Group, a Division of Davey Tree Expert Company. Mr. Hillman will come to the discussion an hour early to take some Shade Tree Commission members downtown to look at some of the tree wells and offer suggestions.

Senior Center Advisory Board - Councilman Sedon reported that the Senior Citizen Advisory Board met on October 26, 2017. He reported that the members did a lot of good work in the Anne Zusy Youth Center, including: painting; installing sound absorbing material on some portions of the walls; and the purchase of chairs. The committee would like to give a presentation to the Village Council in the future on all the work that they have done to advance senior services.

Ridgewood Arts Council - Councilwoman Walsh reported that the Ridgewood Arts Council will hold their next Artist’s Series on Thursday, November 16, 2017, at the Little Theatre at the High School at 7:30 p.m. A Broadway director, Tom Sneeds, will be the presenter.

Walktoberfest Tour - Councilwoman Walsh reported that the tour she was supposed to lead at Habernickel Park was rained out and rescheduled for Sunday, November 5, 2017 at 2:00 p.m. The tour will include a history of Habernickel Farm and a tour of the vegetable garden.

Central Valet - Councilman Hache report that only one location will be used for the Central Valet Pilot Program. The only on-street spots that will be removed are the ones that are located immediately to either side of the concrete median. Depending on how fast the valets work, these spaces may be reinstated. In order to for there to be no confusion as to whether the valet parking is for a private event, the signs will be updated to say: “Public Valet Parking”, with the times and cost posted. Validations from the businesses will begin next week. The validation tickets were printed and hand delivered to the CBD businesses by LAZ Parking which he thought was very thoughtful.

Central Business District Advisory Committee (CBDAC) - Councilman Hache stated that the CBD banners are in and look great. Ms. Mailander added that the Signal Division has started hanging these banners and hope to have them done by November 3, 2017, weather permitting.

The CBDAC has been reaching out to business owners to determine a good time for most of them to attend Business Community Forums. These open forums will discuss challenges facing business owners and identify areas where help is need. These forums will be held on two dates/times to try to accommodate the different types of schedules.

Walktoberfest - Mayor Knudsen reported that she led her Walktoberfest tour, which was a walking tour of the Recycling Facility and the Ridgewood Fire Department. Everyone was fabulous. There were some very good children on the tour. Mayor Knudsen specifically thanked Lennox and Charles for being so inquisitive and having lots of really positive questions. Mayor Knudsen also thanked Councilwoman Walsh, who very generously donated recycled plastic suncatchers and coloring/activity books; Dan Kiely and Michael and Lewis from Ridgewood Recycling; and Captain Chris DuFlocq, Lieutenant John Young, and the Firefighters of the Ridgewood Fire Department. Attendees of the tour also expressed an interest in visiting the Lakeview Avenue Compost Facility.

8. 8. PUBLIC COMMENTS

Martin Walker, 114 Cottage Place, thanked the Village Council for posting the Village Council meeting agenda on Facebook and other social media sites. He also expressed appreciation for the way the CBDAC worked with the Citizens Safety Committee regarding pedestrian safety concerns with Central Valet.

Mr. Walker stated that, as a member of the Citizens Safety Committee for the last five years, he has been a part of many discussions regarding the bike lane at Garber Square. He questioned why the subject of removing a portion of this bike lane was never brought before the Citizens Safety Committee. Mr. Walker reminded the Village Council that the Citizens Safety Committee is composed of members who are very knowledgeable about traffic issues, and he encouraged all traffic issues to be brought before the Citizens Safety Committee before considering them on a budgetary basis. He expressed a concern that the Village Council was not carrying out the Complete Streets Initiative that previous Village Councils had committed Ridgewood to addressing. The Complete Streets Initiative was the reason the bike lane was established in the first place. Mr. Walker also expressed surprise with a strong focus being on moving vehicular traffic faster on Village Streets, which is not a concern he has heard expressed by residents. He urged the Village Council to bring the issue of street markings before the Citizens Safety Committee before making any decisions, particularly concerning parking grids.

Rurik Halaby, 374 Evergreen Place, questioned why business owners Tony Damiano and Joan Groome were not invited to attend the presentation by Village Planner, Brigette Bogart regarding designating Hudson Street, Block 3809, Lots 12 and 13, as an “Area in Need of Redevelopment”.

He urged the Village Council not to place restrictions on business owners concerning placing items outside their businesses, as he didn’t feel this was something that needed controlling.

Mr. Halaby asked for a copy of the Request for Proposal (RFP) regarding the Hudson Street Parking Garage. Mayor Knudsen stated that once the RFP is no longer in draft form, Mr. Halaby may request a copy by filing an Open Public Records Act (OPRA) request. Mr. Halaby objected to the RFP being made available to builders and engineers before he gets a chance to look at it.

Mr. Halaby asked that no changes be made to the bike lane at Garber Square.

Peter McKenna, 420 Meadowbrook Avenue, and the President of Concerned Residents of Ridgewood, thanked Mr. Rogers for his “steady hand” throughout the Valley Hospital litigation process, which has lasted almost 11 years. He also thanked Mayor Knudsen, the Village Council, and previous Mayors Paul Aronsohn, and Keith Killian.   Mr. McKenna noted that this has not been an issue only for the immediate neighbors of the hospital.

Mr. McKenna stated that, in his opinion, the high-density housing developments planned for Ridgewood are the result of “sympathetic zoning”, and a decision made by members of a former Village Council who could not see beyond what was immediately in from of them. Although he agreed that the Village Code needed some updating, he did not feel the high-density housing developments in the forms proposed were the answer.

Mr. McKenna thanked the Village Council for doing their due diligence to make sure the Village is protected. If Valley Hospital receives the approval to move their hospital to Paramus, it will be a totally appropriate use at a totally appropriate location, as will be the facility that remains in Ridgewood.

Saurabh Dani, 390 Bedford Road, thanked everyone involved in the Valley Hospital Settlement Agreement. Under questioning by Mr. Dani, Mr. Rogers confirmed that the Valley Hospital tax appeals and tax challenges were still open.

Mr. Dani suggested consulting other municipalities regarding how they handle items displayed in front of businesses in their downtowns.  

Mr. Dani recalled that he came before the Village Council to report that HealthBarn was occupying 3,800 square feet of space when the lease called for 3,000 square feet. He asked if the lease was redone.

Boyd Loving, 342 South Irving Street, expressed concerns with the route trucks will take during the soil movement operation that will be granted for the Dayton project on South Broad Street. If 400 trucks make a right turn onto South Broad Street after leaving the facility, they will be headed right into a residential neighborhood. Mr. Loving expressed a concern with pedestrian safety, particularly because students use this area as their primary walk to and from work and school. He also noted that these trucks will going into Glen Rock, which he did not consider neighborly. He suggested having the trucks make a left turn, travel down Broad Street, and then taking the same route that the trucks leaving the Ken Smith site are using.

Mr. Loving asked the Village Council to consider the possible impact of the Valley Hospital Settlement Agreement on the Ridgewood Ambulance Corps. Moving Valley Hospital to Paramus will require several more ambulance trips a day, taking patients suffering a serious health issue from the Valley Health Care Services facility in Ridgewood to the Valley Hospital in Paramus. Currently, residents are paying for paid ambulance services during the day in Ridgewood. Mr. Loving suggested that the Village Council might want to negotiate a deal with Valley Hospital for them to have their own ambulance service available to handle this traffic.

Michael Velicu, 250 Hope Street, and the owner of Mediterraneo Restaurant, agreed with Mayor Knudsen’s frustration with the unused, designated CBD parking for employees. Mr. Velicu explained that every restaurant has a number of employees that arrive by car. However, one of these cars is used for purchasing and deliveries, so it needs to remain on the street. Mr. Velicu spoke of the difficulty business owners have in legally enforcing their employees to park in these designated spaces. He stated that he was very pleased that business forums will be held so that there can be dialogue and a possible resolution of this issue.

Jacqueline Hone, 30 Carriage Lane, recalled that approximately 8 years ago, several hundred trees were removed from a mandated, required buffer around her condominium development. The buffer was removed, and it was never required to be put back. Ms. Hone has been working for years trying to get some kind of enforcement of this mandated buffer. Also, eight years ago, Ms. Hone reported that there was illegal dumping of hazardous materials occurring on an additional acre of land. Over the years, this illegal dumping has increased to approximately 8 feet on the site. Ms. Hone stated that she requested information from Ridgewood under OPRA, but was told that a lot of that information wasn’t on file. Some of her OPRA requests from Ridgewood have resulted in documents with redacted information or requests for extensions. Ms. Hone spoke about the procedure to make an OPRA request through the County of Bergen. OPRA requests made through the County are done on-line, and the documents are retrieved electronically, instead of manually. Ms. Hone urged the Village to consider improving the OPRA system within the Village to provide better access to records, and to relieve the Village staff of this cumbersome, time consuming, OPRA request effort.    

There being no more public comments, Mayor Knudsen closed the public portion of the meeting.

Ms. Mailander explained that OPRA requests are handled in a similar manner in most municipalities, because towns lack the advantage of having an entire IT department or people to input and scan documents into electronic form. This is also an expensive endeavor. While the municipal clerk, by statute, is the custodian of all records, these records still have to be requested from various departments. The statute for OPRA allows for extensions, which allows the requester to know when those records will be available. It is not always possible to get all records within 7 business days; however, the Ridgewood Village Clerk’s Office tries diligently to get the records to the requester within these 7 business days. Sometimes, requests are voluminous or the records may not be readily available, so it takes longer; however, it is very rare for the Village Clerk’s Office to ask for more than one extension. Ms. Mailander noted that some information is required to be redacted. Also, if a department does not have the information requested, the requester will be told that this document does not exist. The Village Hall has suffered through two major and one minor flood, and unfortunately records were lost.

Mayor Knudsen noted that the first time she went to a League of Municipalities Conference, she came back with a stack of papers from different software vendors, that promoted software which allowed all files to be made electronic. Paper files were then catalogued and stored off-site. However, this process was cost prohibitive and very labor intensive.

Mayor Knudsen explained that draft copies of records are not available to the public to avoid the possibility of wrong information being distributed to the public.

Mayor Knudsen stated that the issue of soil moving trucks going through Glen Rock will be investigated to see if there is a way to revise the truck route.

Mayor Knudsen explained that the removal of the bike lane at Garber Square was decided months ago. Tonight’s discussion item concerned deciding which procedure to follow to remove it.

Mayor Knudsen invited anyone with comments, questions, or concerns to e-mail her and/or any member of the Village Council instead of relying on corresponding through the social media site, Facebook.

9. 9. RESOLUTION TO GO INTO CLOSED SESSION

Deputy Village Clerk Donna Jackson read Resolution #17-330 to go into Closed Session as follows:

10. 10. ADJOURNMENT

There being no further business to come before the Village Council, on a motion by Councilman Sedon, seconded by Councilman Voigt, and carried unanimously by voice vote, the Village Council’s Work Session was adjourned at 10:27 p.m.

_____________________________

                                                                                                                     Susan Knudsen      

                                                                                                                           Mayor

_____________________________

            Donna M. Jackson

          Deputy Village Clerk