A SPECIAL PUBLIC BUDGET MEETING OF THE VILLAGE COUNCIL OF THE VILLAGE OF RIDGEWOOD HELD IN THE SYDNEY V. STOLDT, JR. COURT ROOM OF THE RIDGEWOOD VILLAGE HALL, 131 NORTH MAPLE AVENUE, RIDGEWOOD, NEW JERSEY ON MARCH 9, 2018 AT 5:30 P.M.

1. CALL TO ORDER – OPEN PUBLIC MEETINGS ACT – ROLL CALL – FLAG SALUTE

Mayor Knudsen called the meeting to order at 5:35 P.M. and read the Statement of Compliance with the Open Public Meetings Act.  At roll call, the following were present:  Councilmembers Hache, Sedon, Voigt and Mayor Knudsen.  Also present were Heather Mailander, Village Manager/Village Clerk; Stephen Sanzari, Treasurer; and Robert Rooney, Village Chief Financial Officer (CFO).  Councilwoman Walsh was absent this evening.

Mayor Knudsen led those in attendance in the Pledge of Allegiance to the flag and asked for a moment of silence in honor of the American men and women serving in our Armed Forces, as well as those serving as first responders.

2. COMMENTS FROM THE PUBLIC

Mayor Knudsen asked if there were any comments or questions from the public.  Boyd Loving, 342 South Irving Street, said that he was unable to attend last week’s budget meeting when the Building Department reviewed their budget.  There was a recent article in the newspaper indicating that the Department of Community Affairs no longer requires permits for roofing, minor repair jobs and plumbing.  He asked if a projected loss of revenue had been determined and how this would impact the Building Department’s budget. 

Ms. Mailander stated that the Director of the Building Department had received this information just prior to last week’s meeting.  His rough projection of loss of revenue is somewhere between $35,000 and $40,000 annually, if permits issued in 2018 are similar to those issued in 2017. 

There were no further comments from the public. 

3. 3.         DISCUSSION ITEMS
4. a.            Review of Departmental Budgets and Capital Budgets

1.)          Finance

Robert Rooney, Village CFO, referred to the full day kindergarten program that was recently initiated in Ridgewood.  He said that the State required late school tax billing at the last minute, and his staff spent a lot of time completing this unexpected task.  Mr. Rooney said that residents were happy to make payments of $22 million in pre-paid taxes at the end of 2017 and staff worked hard to accommodate everyone wishing to do so.  He described a new system that allows the Finance Department to track the hours spent on projects or outside services that the Village performs relative to the Library and the Board of Education.  This service, which was implemented in 2016 is now fully operational and is a time saver.  Mr. Rooney stated that a new Accounts Payable Clerk was hired in 2017.  She had previously been working part time in Public Works and she is doing a wonderful job.  Mr. Rooney stated that a parking kiosk has been installed in the Chestnut Street lot and is working well.  Cameras have been attached to the kiosk, and there have been no incidents of vandalism.  He hopes to add more kiosks at various spots in the Village. 

Mr. Rooney stated that in 2018, he would like to cross-train more staff members.  This was especially helpful when pre-paid taxes were collected and there were four staff members available to keep the process running smoothly and efficiently.  He wants to enhance the fixed asset inventory system and indicated that he was disappointed with the vendor who had been used for quite some time.  They will now move to a new vendor who has a good reputation with other municipalities.  The Finance Department will solidify the accounting of capital assets by incorporating specific identification of IT equipment.  He has assembled master lists of all computers and Dylan Hansen, Director of I.T./M.I.S., will put this information into a format to be used for the fixed asset system.  Mr. Rooney continues to work on coordinating department audits with the external auditing firm, in order to ensure compliance with the purchasing policy and recognition of revenue and deposits.  Mr. Rooney wanted to incorporate an electronic time reporting and scheduling system last year; however, the Police Department was in the process of getting their scheduling system up and running.  The system appears to be working well and Mr. Rooney intends to incorporate this into several other departments on a test basis.  Mr. Rooney said that the Finance Department strives to enhance purchasing practices.  He noted that adjustments are made as the situations arise to ensure compliance with the law, while also listening to recommendations from Village staff. 

Mr. Rooney reiterated his plan to install more parking kiosks in the Village.  He continues to review Shared Service Agreements, by pricing the services to make sure the Village doesn’t lose money.  The Village of Ridgewood is trying to be competitive with other facilities in the County and are working with the Board of Education and other municipalities to provide the best quality and service for their money.

Mr. Rooney said that the Finance Department’s budget request has increased slightly over last year, due to longevity and step increases for union employees.  He again stated he is asking for funds for the fixed assets inventory upgrade in the amount of $5,000.  An additional $5,000 is budgeted for potential storage costs, since many departments are running out of room for storage in Village Hall.  This was addressed in the footprint study, but until storage facilities can be expanded, they may need to rent a trailer or outside storage space to simply maneuver through the office.  He asked Christopher Rutishauser, Village Engineer, if there is any space available in the Water Pollution Control facility, but this is not the solution because the items to be stored would have to be both secure and waterproof.  Mr. Rooney stated that $5,000 is budgeted for the scheduling system and would most likely be utilized in the Public Works Department. 

2.)          Tax Collector

Regarding the Tax Collector, Mr. Rooney said there is a slight increase in this budget because of the Edmunds Software system. 

3.)          Parking Utility

Mr. Rooney referred to the Parking Utility revenue from 2015 through 2018.  Parking revenues have increased slightly over the past year, by approximately $4,000.  The anticipated parking surplus has decreased to $60,681; the remaining surplus balance is $283,000; and $60,681 has been used to balance the projected budget.  The numbers in salaries and wages have increased to allow for the hiring of another full time Parking Enforcement Officer (PEO) to increase the ability to write citations and enforce parking regulations in the Central Business District (CBD).  Statutory expenditures relating to benefit contributions have increased.  Mr. Rooney stated that the Parking Utility does not have the $450,000 from surplus that it did last year, but it could increase to $250,000 if needed.  He added that $60,000 has been incorporated into the budget to cover the cost of additional kiosks.  Mr. Rooney indicated that he has used $11 million as the potential cost for the Hudson Street parking garage.

Councilman Voigt questioned the fixed asset system and Mr. Rooney explained that he found the services of the company that was used last year to be unacceptable.  He has added $5,000 in this year’s budget to cover the cost, along with another $5,000 related to the cost of storage if needed.  Mr. Rooney said that the Village is responsible for accounting of all of the vehicles, buildings, furniture, and other items on an annual basis.  He explained that a company was hired in the 1990s to conduct a massive inventory, which was updated annually based upon capital and any acquisitions that were made.  The company looked at what had been eliminated or disposed of and removed those items from the system.  In more recent years, the company would come in just before the audit got started, which is not a good way of maintaining internal controls of what the Village owns.  Therefore, Mr. Rooney is recommending a new vendor. 

Councilman Voigt asked about the Parking Utility surplus.  Mr. Rooney said that the surplus is generated from profits; however, surplus is somewhat flat this year.  The surplus balance was $283,000 at the end of 2017.  He stated that the Parking Utility has paid back the general fund for all of the shortfalls incurred during the problematic years after the theft of quarters from the coin room in Village Hall.  Councilman Voigt questioned the proposal for kiosks.  Mr. Rooney said that each kiosk costs approximately $6,000 and he proposes renting them initially, so they can be tested in the lot.  If the tests are successful, the Village can go forward with the purchase of the kiosks and the rental cost for the test period would be charged to capital.  

Councilman Sedon questioned the surplus brought in by the Parking Utility in recent years and he asked about expectations moving forward.  Mr. Rooney explained that there was an influx of approximately $700,000 in 2016, which generated surplus and this is what they are using now.  Assuming everything stays the same, Mr. Rooney anticipates bringing in $1.3 million annually and this should cover the operating costs of the utility.  Councilman Sedon asked if there would be any surplus going towards debt service to pay off the coin theft and the deficits between 2008 and 2010, if the parking garage is built.  Mr. Rooney indicated that would be the case. 

Councilman Hache asked if a budget gap would be created anywhere in the municipal budget due to any additional costs incurred with development of the parking garage.  Mr. Rooney stated that a down payment in the range of $500,000 to $600,000 will be required to begin development of the parking garage.  He said he cannot provide a more accurate response to that question because there are so many unknowns at this time. 

Councilman Hache questioned whether or not it made sense to purchase kiosks, since maintenance costs would be the responsibility of the vendor and not the Village.  Mr. Rooney said that at the moment, the kiosks are leased for six months and the program seems to be successful.  He would like to locate kiosks in lots where there are meters now, with the eventual plan of removal of all meters.   Councilman Hache reiterated his thoughts that leasing could be better than purchasing since the technology used in the kiosk might be upgraded.  Mr. Rooney indicated that the kiosks are only being used on a trial basis and purchasing versus leasing is a financial decision.  The cost to rent the kiosk is $900 per month and the purchase cost is $6,000.  Mr. Rooney reiterated that the leasing company will put the amount of money used to lease the kiosk towards the eventual purchase price.   

Mayor Knudsen questioned the number of kiosks being considered.  Mr. Rooney said that he is thinking of up to ten kiosks; however, he proposes to lease another one or two rather than immediately leasing ten kiosks.  Mayor Knudsen asked if there is an analysis of the existing kiosk in order to understand the usage and the cost involved.  She asked if collection times would be impacted if meters were eliminated.  Mr. Rooney said that there are no meters in the lot where the kiosk is located so he cannot evaluate savings or time.  This is why he is suggesting placing the kiosks in several lots that have meters, and then bagging the meters in order to get a better idea of the effectiveness of the kiosks.  There may be increased use, because of the ease of using credit cards that is not available through the use of meters.  

Mayor Knudsen asked if Mr. Rooney could be more specific when looking at the cost of the parking garage.  Mr. Rooney stated that 5% of the debt will be authorized and is required as a down payment, meaning that $500,000 would be required for a $10 million project.  This 5% would be an emergency authorization and would have to be incorporated into the budget.  This $500,000 would then have to be raised in next year’s budget. 

Councilman Voigt referred to operating costs of the Parking Utility, where it is noted that Mr. Rooney spends 50% of his time on parking.  He asked if this was really the case and Mr. Rooney said that at times, most of his day is taken up with parking issues.  Councilman Voigt said it seems that the costs are inflated and Mr. Rooney stated that he understands that it doesn’t appear to balance out.  Ms. Mailander commented that it is all the work that relates to parking in general and not just the parking garage and PEOs.  Mr. Rooney said he understands the concern and he could revisit the amount of time people put into this job.  Mayor Knudsen said that she finds the numbers conservative, knowing the amount of time Mr. Rooney and staff devote to the Parking Utility.   

Councilman Hache referred back to the parking garage and Mr. Rooney explained that the Village would require an appropriation of funds, including the cost of construction as well as any costs associated with the parking garage by statute.  Mayor Knudson asked what would happen if the garage did not go forward.  Mr. Rooney said that before any type of financing arrangement can be implemented, the project must be in place.  The appropriation would then be set up and the Village would have to bond.  Mayor Knudsen indicated that there is a significant risk and Mr. Rooney said if parking debt was issued, there would have to be some backing by the general fund taxation stating that if the parking garage was not built, the funding would have to be raised through taxes, using the general fund.

4.)          Engineering

Christopher Rutishauser, Village Engineer, reviewed the prior year stating that there were two paving contractors working in the Village and a considerable amount of paving work was completed.  The Village Council has been generous in its allocation for 2018 with the Village Council considering an award of contract for the paving at next week’s Regular Public Meeting.  This will allow the Engineering Department to get a jump on the season.  Mr. Rutishauser said that the Engineering Office assisted many other Village departments last year.  The Village received the Safe Routes to School Grant.  The staff attended a seminar at Rutgers University for the Federal grant for the Responsible Person In Charge, which is the criteria needed to satisfy, implement and process the grant.  

Mr. Rutishauser said that in 2018, there will be a number of challenges and issues to consider besides paving.  One of these items is the renewal of the Operating Permit for Lakeview Recycling/Compost Facility and they will be discussing the future direction of Lakeview with the Village Council.  This permit has to be submitted to the New Jersey Department of Environmental Protection (NJDEP) by mid-April.  The Engineering Department will continue to work with Bergen County on improvements to traffic lights at various intersections.  The Village Council has authorized the survey work, which has already begun.  The County will present a Shared Services Agreement in the near future and the Village Council will work out the division of responsibilities in order to move forward with the project to improve the intersections. Mr. Rutishauser stated that the Safe Sidewalk Campaign will continue.  This program identifies defective sidewalks and letters requesting that these sidewalks be repaired, are sent to property owners.  Unfortunately, a lot of the problems with the sidewalks are tree related in the public right-of-way and they have been working with Dan Cramblitt, Manager of Parks and Grounds. 

Mr. Rutishauser reported that the Engineering Department was very successful with the NJDOT Municipal Aid Grant for 2018, and were able to fit it in as an addendum into the current paving project.  He added that this was the most generous grant ever given to the Village during his 15½ year tenure.  They will continue to work with Age Friendly Ridgewood and a meeting will be scheduled in the next few weeks.  They are hoping to install benches so that people who walk from Ridgecrest to the local shops can stop and rest.  They also hope to repair some of the sidewalk areas that have been identified as hazardous by this group as well.  Mr. Rutishauser said that the request for a truck has been removed from the 2018 budget request.

Mr. Rutishauser stated that the Engineering Department would like to correct the section of storm drains on Monte Vista Avenue that is malfunctioning.  This area has been the source of valid complaints from residents.  Concrete restoration is required at several locations, and a request has been made to repair a weir in the Ho-Ho-Kus Brook just south of the Spring Avenue bridge.  Mr. Rutishauser stated that some funding is contained in the Capital Budget for the Zabriskie-Schedler house and the final amount will be determined by the Village Council.  They had considered an addition to the playground at the Horse Farm; however, this project has been deferred, along with funding for the Kings Pond dam.  They will monitor the progression of the Shared Services Agreement with Bergen County in order to decide whether or not to go forward with traffic signal design at Maple Avenue and Franklin Avenue. 

Councilman Sedon asked when the Sidewalk Improvement Project would be finished.  Mr. Rutishauser explained that this is an on-going process.  The Engineering Department is working to coordinate and identify locations with the Parks Department because trees in the right-of-way are usually the cause of an uplifted sidewalk slab.  Root grinding is often necessary and at times, trees must be removed.  The crew working on trees from the Parks Department are already overwhelmed with work.  Contractors hired by homeowners sometimes lift the sidewalk slabs, which are then missing for quite some time, making conditions hazardous for children walking to school.  Councilman Sedon asked Mr. Rutishauser when he anticipates completion for the entire Village.  Mr. Rutishauser indicated that he expects this to take another three years.  Ms. Mailander said that this will most likely be an on-going process with the oldest areas of replacement requiring maintenance again, after all of the sidewalks have been replaced initially.  Councilman Sedon agreed, but stated that the need shouldn’t be as intense and this should be more of a maintenance issue.  

Councilman Voigt asked if the grant from the County was included in the Capital Budget.  Mr. Rutishauser said the 2017 grant in the amount of $140,000 for North Pleasant Avenue and the grant for Hillcrest Road are included.  Councilman Voigt questioned the streets allocated for paving in 2018, and Mr. Rutishauser said the streets were specified in the bid document.  Ms. Mailander stated that they may not get to all of the streets listed this year, due to weather conditions and they still have some streets to pave that were not done last year.  These will be the first streets to be paved this spring.  Mr. Rutishauser pointed out that they coordinate with the schools, as well as the contractor, and try to combine areas.  On the other hand, the Engineering Department likes to do work in different parts of the Village so that no area feels slighted.

Councilman Voigt asked what work is recommended for the $31,000 devoted to the Zabriskie-Schedler house.  Mr. Rutishauser stated that these funds would cover the parking lot and initial work for the house including the roof and some interior work.  The house needs a water connection and a connection to the sanitary sewer system.  The Zabriskie-Schedler house has been designated as an historic structure, requiring a historically cognizant contractor.  Mr. Rooney stated that $250,000 was approved by the Village Council last year for clean-up work at the Schedler house.  Mr. Rutishauser noted that $100,000 was spent cleaning up the property and removing dead trees and debris. 

Councilman Voigt spoke about the traffic lights listed in the budget.  Mr. Rutishauser said that there are two intersections with a traffic light, one at Maple Avenue and East Ridgewood Avenue, and the other at Maple Avenue and Franklin Avenue.  The County is considering resurfacing the road at Franklin Avenue and Oak Street and any conduit work that the Village needs, should be submitted to the County now, to avoid digging up the road twice.  There are also upgrades needed at Franklin Avenue and Broad Street.  Mr. Rutishauser reiterated that once the Shared Services Agreement is received from the County, they will have a better idea of who is responsible for what work and the costs involved.  These costs could then be removed from this budget and surplus could be directed to the other lights he mentioned.  A full budget hasn’t been determined, because they are in the preliminary phase.  Mr. Rutishauser explained that the pedestrian crossing lights are solar-powered lights or crosswalk warning signs, which are meant to get the attention of motorists who are encouraged to stop for pedestrians.  Councilman Voigt said he supports the bump outs and crosswalk lights budgeted in the amount of $100,000 and he would be in favor of allocating money for improved traffic lights at Maple Avenue and Franklin Avenue.

5.)          Traffic & Signal

James O’Connell, Supervisor of Traffic and Signal, was introduced by Ms. Mailander.  Mr. Rutishauser stated that this division is like a handyman force for the Village and Mr. O’Connell is one of the longest tenured employees on the Village staff.  Mr. O’Connell said that one of the most difficult jobs is maintaining the buildings, some of which are old and haven’t been upgraded.  The Signal Department building has a 30 year old heating system and his department has included a replacement figure as part of the Capital Budget.  Mr. Rutishauser said that these systems always seem to fail at the worst possible time and this department responds as quickly as possible to make necessary repairs.  Mr. O’Connell noted that most of the repairs are done in-house but from time to time, the work has to be given to an outside vendor. 

Mr. O’Connell stated that the Traffic and Signal Department maintains most of the traffic signals in the Village and they recently began working on the fiber system in conjunction with the Board of Education.  This has helped to save money and the service has been expanded to all Village buildings and aids with communications, phone systems and alarms.  He noted that Verizon is getting out of the business of copper lines and connecting with the fiber system means that uninterrupted service will continue.  

Mr. O’Connell stated that his department does the coin collection from the parking meters, in addition to maintenance once a week.  The coins are then brought to Village Hall, where they are secured and picked up by the armored car service.  Parking meter repairs are made as soon as the department is notified and they go out the same day or the next day. 

Regarding street signs, Mr. O’Connell explained that there were problems several years ago with a machine used to make street signs and the signs that were made four or five years ago need to be replaced.  They are working on the replacement signs now, as well as replacing some of the older signs.  Mr. O’Connell said that they have hired temporary help in the summer, which has helped a lot and they are asking for another person for this summer to assist with signs and other repairs. 

Mr. O’Connell noted that in the Traffic and Signal Department, there is no money coming in, but when a repair is made in the Village by his department, it is a money saver.  Mr. Rutishauser said that the Traffic and Signal Department does bring in revenue because the Borough of Glen Rock and the Glen Rock Board of Education uses the department to maintain their fiber network.  Mr. O’Connell said that recently, they have been running fiber lines for Ridgewood Water to Wyckoff and Midland Park.  He noted that every time a fiber line is run to a Ridgewood facility, these municipalities can eliminate their Verizon air card.  They are also able to transmit camera images from pump stations, which is recommended by the Department of Homeland Security.  In addition, the number of gallons being pumped can be monitored on the fiber lines.  Mr. O’Connell said that Midland Park is asking for assistance this year in running their fiber lines as well as maintenance of their traffic signals. 

Josephine Delaney, 158 Union Street, said she is the Chair of the Kasschau Memorial (the Shell) Committee.  She stated that the Shell was completed 60 years ago and on June 17, 1958, after a gala concert, the Shell was turned over to the Village.  She distributed information from the local newspapers about the first concert at the Shell and said that there were in excess of 3,500 people in attendance that evening.  Ms. Delaney described the present sound system as a disaster and she said that the artists are complaining about poor sound conditions, which makes it difficult for them to perform.  Ms. Delaney reported that there will be seventeen concerts at The Shell this year, featuring a wide variety of music and they continue to draw large audiences.  She said there is only $10,500 in the budget for The Shell, which is a small amount considering the number of people who attend these concerts.  She noted that realtors promote the Kasschau Shell as a selling feature on their websites for the Village of Ridgewood.  Ms. Delaney asked for the Village Council’s help to make this another glorious concert season in the Village.  Ms. Mailander said that funding for The Shell was requested and recommended in the Capital Budget and  will go forward with Village Council approval. 

Regarding the Capital Budget, Mr. Rutishauser noted a request for transparent litter cans in the CBD given the fact that the existing solid cans are hazardous to the public.  The clear cans and the clear bags make it easier to see if there is anything in the trash container that is inappropriate, such as a pressure cooker or a bomb.   He added that there is an on-going program to replace all cans with the transparent versions.

There is a request for the replacement of a 1999 van used for parking meter repairs, fire alarm repairs and small maintenance issues.  The smaller vehicle is more economical to operate, but it is beginning to rust through.  Mr. Rutishauser noted that there is a request for $100,000 for new and replacement traffic lights for mast arms.  These are necessary when a traffic signal is knocked down.  He noted that the LED traffic lights, which were installed about ten years ago, are beginning to fail. 

Mr. Rutishauser stated that as part of building maintenance, the Traffic and Signal Division is requesting an allocation of $55,000 for replacement doors on Level One at Village Hall, which have been problematic.  There are some interior doors in Village Hall needing replacement, especially doors on Level Three with locking problems; and other fire rated doors that have been through several floods.  Mr. Rutishauser noted that Northwest Bergen Central Dispatch, and the Police and Fire Departments have communication equipment contained in a storage shed at the Glen Avenue Storage Water tank.  The shed is rotting and needs replacement; however, because of the radio equipment stored there, a new shed has to be built around the existing shed and the walls of the old shed have to be removed from the interior.  A presentation will also have to be made to the Midland Park Zoning Board of Adjustment relative to this proposal.  This project needs to be done quickly and he is asking for $65,000 to cover the cost.  Mr. Rutishauser stated that $20,000 has been approved for the boiler replacement for the Water Pollution Control Facility’s pump station.  Fiber work has to be done at the pump station due to the decision by Verizon to eliminate copper wiring, but this work will eliminate monthly phone bills.  Mr. Rutishauser spoke about a request for central air conditioning at the train station and at the Sanitation Garage.  There is a request for fire sprinkler repairs for the Signal Division and anti-freeze; replacement doors and frames at the administration office at the Water Pollution Control Facility; and replacement of a central air conditioning unit on the second floor of the Sanitation Department.  

Councilman Voigt mentioned signs and sign supplies and asked why the cost had gone up so significantly.  Mr. O’Connell said this is due to the number of signs that need to be replaced.  Because of the problems with the printer in 2012, many signs including signs such as “no parking” need to be replaced again.  He added that quite a few signs were stolen and they are trying to reface existing signs to save money.  Mr. Rutishauser added that the Village has lost some court cases due to signs that are obscured.

Councilman Voigt said it looks as though restroom upgrades would not take place at Graydon Pool, but Ms. Mailander explained that money was allocated in 2017 that hasn’t been used.  Councilman Voigt asked about the generator for Village Hall and Mr. O’Connell said it is in the authorization for the footprint study.

Councilman Sedon referred to the radio shed and thought it would be a credit back from the Water Department.  He noted that it appears that the shed actually belongs to the Village, which makes it a Village expense.  Mr. Rutishauser confirmed that this is the case.

Councilman Hache noted that the machine used to make the signs is expensive and he asked if any surrounding towns could use it, therefore, generating some income for the Village.  Mr. O’Connell said there had been a previous agreement with Hawthorne that was terminated because the signs faded so badly.  He added that they are extremely busy with making signs at the moment and taking on another town would overload the employees. 

Councilman Hache noted all the problems the Village has with PSE&G and the number of street lights which are not lit in the CBD.  Mr. O’Connell said that they have notified PSE&G a number of times to get them to address the issues about lights, to no avail.  Mr. Rutishauser said that the Assistant Engineer recently sent a list of all the lights which are not lit in the CBD to PSE&G and they continue to work to try to get these replaced.  A database is kept as to the number of times a light has been reported as out, and sometimes PSE&G will be shamed into fixing the light.

Mayor Knudsen asked for more details relative to why the machine used to make signs wasn’t working correctly.  Mr. O’Connell explained that the printer used in the past was not properly used and employees were not allowed to go out of State for training on the machine.  The machine subsequently broke, has been replaced, and the proper training has been provided.  These new signs appear to be holding up.  Mr. O’Connell said that the old signs can be reused at a cost of approximately $5 per sign provided that they haven’t been damaged. 

Mayor Knudsen questioned why the Village can’t replace the street lights on a PSE&G fixture.  Mr. Rutishauser explained that this is a liability issue and the Village leases the bulk of the lights from PSE&G.  He added that the lights are from the 1930s and it is difficult to get parts to replace or repair them. 

Mayor Knudsen spoke about The Kasschau Shell and asked if the funding mentioned would resolve the outstanding issues there.  Mr. O’Connell indicated that some of the equipment is over 25 years old causing static, popping or even a total breakdown.  The shows at the Kasschau Shell begin in June and he hopes there will be enough time between now and when the budget is passed to find three vendors and have the work bid and completed.  Ms. Mailander said that the budget will be adopted by the end of April and they can be in the process of getting the bids before the budget is passed.

Councilman Voigt asked for an amount of revenue generated by the Traffic and Signal Division.  Mr. Rutishauser said that these amounts are usually moderate and are credited to labor and overtime accounts.  Mr. O’Connell explained that it is a 100% reimbursement for the work done in various buildings throughout the Village.  Ms. Mailander reiterated that the Traffic and Signal Department does in-house repairs, which saves money for the Village because contactors do not have to be hired. 

Mayor Knudsen requested a list of the street lights that are not operating at the moment, which have been reported to PSE&G.  She said that the Village should consider a system of light replacement with PSE&G and arrange to do the work and then bill them back.   Mr. Rutishauser said he would send Ms. Mailander a list covering outages during the past several years and forward a request to the Customer Care Division at PSE&G.  Mr. O’Connell suggested that PSE&G could supply the Village with the bulbs or parts that they use because the Village has a qualified licensed electrician available on staff to oversee the work.

6.)          Water Pollution Control Facility

Mr. Rutishauser reported that the Water Pollution Control Facility has completed a challenging year.  A new sludge hauling truck was purchased; however, there were some problems getting the proper permits.  They are working on renewing the operating permit for the plant.  It is confusing, because they received a draft permit in the fall; however, the United States Environmental Protection Agency (USEPA) indicated that there were not stringent enough limits on the discharge.  The Village challenged some of the limits of the second permit proposed for discharge and this could also be problematic because it is based on copper.  Mr. Rutishauser said that this could be a capital expense in a few years to cover the cost of additional treatment to remove copper.  Mr. Rutishauser said that the staff has done an excellent job repairing motors, sludge pumps and a number of other pumps.  There was an audit of the collection system last year by the USEPA, and they are requiring that the Village write an Operations and Maintenance Manual.  

Mr. Rutishauser stated that staff at the Water Pollution Control Facility are working on the pump station alarm systems with the Signal Department and they are using a computer technician in the Water Department who is familiar with the SCADA system.  Mr. Rutishauser said that a request was made for a part time driver for the sludge truck.  He noted that the plant has a violation with the NJDEP relative to the Odor Control System.  They are working with a consultant and hope to have a plan of action ready for next year.

Regarding the Capital Budget, Mr. Rutishauser noted that funds are budgeted for the Odor Control System for nitrate testing.  Initial testing has begun relative to developing a baseline system to detect the amount of copper the existing process removes from the waste stream.  They are currently averaging 85%, which does not fall within the acceptable limits.  Mr. Rutishauser is challenging the USEPA on this percentage.  The automatic bar screens that remove larger debris, are in need of replacement.  Mr. Rutishauser is requesting capital funds to upgrade the SCADA system, replace failed pumps, and meters.   

Mr. Rutishauser reported that the Village’s sustainable energy partner has withdrawn from the project and the sustainable energy production from the bar graphs has ceased.  They continue to take in liquid waste revenue of between $6,000 and $11,000 per month, which is turned over to the Finance Department.

Councilman Voigt asked about the sludge hauling costs.  Mr. Rutishauser explained that there is no alternative to having sludge hauled out of town and the Village must pay a tipping fee, imposed when the sludge gets to Newark.  The Village has 56 connections that flow into the Northwest Bergen County Utilities Authority’s connection system.  Councilman Voigt commented that it seems like the waste water treatment is falling apart.  Mr. Rutishauser said it was redone in 2005, and he is checking with the expert to decide whether to refurbish it or replace the system. 

At this time, Mayor Knudsen called for a five minute break.  The Mayor and Council returned at 7:33 P.M. and the following Councilmembers were present:  Councilmembers Hache, Sedon, Voigt, and Mayor Knudsen.  Also present were Heather Mailander, Village Manager/Village Clerk; Stephen Sanzari, Treasurer; and Robert Rooney, Village CFO.  Councilwoman Walsh was absent this evening.

7.)          POLICE DEPARTMENT

Chief Jacqueline Luthcke reported that last year, the Police Department handled over 2,600 calls for service including 200 arrests while at the same time training six new officers.  The department saved on overtime coming in under the original request.  Some of the major calls from last year included a drug case requiring three different search warrants; seizing a vehicle involving multiple arrests; recovery of three stolen motor vehicles; and solving multiple burglaries of various vehicles, all resulting in arrests.  Chief Luthcke stated that a motorcycle had been donated to the Police Department last year to start up the motor unit and they have received good feedback.  The department hopes to add to this motorcycle unit. The Department also secured a donation from Five Star Painting to power wash and paint the sally port, which Chief Luthcke indicated probably has not been done since Hurricane Floyd. 

Chief Luthcke said that the Signal Department assisted with the painting of Police Headquarters, including a refurbishment of the lobby, which should be completed later this year.  The new scheduling software was installed and they will be fully vested by the end of the year.  Chief Luthcke stated that a new Parking Enforcement Officer (PEO) was hired, as well as three additional part time PEOs in order to cover the meters for the entire time they are in effect.  All of the unfunded State mandated training was completed, including 16 hours of active shooter training for every member of the Police Department.  All officers in the department were also trained to carry and use Tasers and they transitioned to the use of new handguns.

Chief Luthcke reported that two new Police Officers were hired, who are currently in field training.  The Police Department is in the second year of a partnership with the private company for crossing guards.  The Village was given an award for Innovation in Government from the League of Municipalities for outsourcing crossing guard services, and have fielded numerous requests about this program from other departments.  Chief Luthcke said that last year, the Department only had to cover eleven school crossing guard posts, as opposed to 540 posts in 2016.  This allows for officers to concentrate on traffic regulations during pick-up and drop-off times in addition to school safety initiatives.  Chief Luthcke said that the new E-ticket platform is fully operational throughout the Police Department and they will be signing the agreement for hosting, so they can begin to sell the system to Police Departments in other municipalities. 

Chief Luthcke said that the goals for 2018 are to continue to train new Police Officers so they can begin to fill back positions.  There have been numerous conversations about a School Resource Officer and trying to get Police Officers back into the school on a regular basis.  She hopes that two additional Police Officers can be hired in 2018 to complete the department.  She voiced concern about potential increased call volume that is anticipated as the multi-family housing development progresses.

Chief Luthcke said that they will renew the leasing program for the administrative and detective vehicles.  They hope to purchase additional vehicles this year to maintain the procedure of replacing vehicles in a more timely manner.  The vehicles can then be passed down to other Village departments that don’t need emergency response capability. 

Chief Luthcke stated that they are training officers on large scale emergency response situations such as active shooter and civil unrest.  They continue to work with the Village to find dry storage locations, especially for the storage of the motorcycle as well as a location to store ammunition that is turned in to the Police Department. They need to make arrangements to eliminate this ammunition and costs will range from $5,000 to $7,000 for proper destruction.

Chief Luthcke noted that the biggest budget risk is always overtime; followed by placing Police Officers in schools; development of adequate response for multi-unit housing; dealing with officers that could retire at any point in time; and proper officer training. 

Chief Luthcke referred to the Capital Budget and recalled that they had discussed the purchase of two Tahoes and two Explorers on the theory that some of the SUVs would be handed down to other departments.  At this time, it is looking like only two vehicles will be purchased.  She also noted body armor replacement and long gun replacement.  Chief Luthcke hopes to have another message board speed sign placed in another location and she noted that more information can be displayed on the newer boards.  Chief Luthcke stated that portable radios had been an area of concern when initially purchased.  The radios they had purchased are no longer made and there is an on-going program to replace all of the radios.  The rain jackets are supposed to be replaced and the jackets made now are significantly more waterproof. 

Chief Luthcke pointed out that legal advertising is extremely expensive, and they are looking at other venues to post job advertisements.  They found a new company, which has resulted in significant savings in the area of printing and binding and they will begin using them for the stationary needs of the Police Department.  Chief Luthcke said the outsourcing the crossing guards is going out to bid at this time and a percentage increase is anticipated for this outsourced service.  This means that the company can make some money, while allowing for the Village to obtain quality people at a reasonable price.  

Chief Luthcke explained that the biggest issue regarding uniforms is that that the bill doesn’t come in until the following year, even though the new Police Officers are hired in July.  Some of the community policing material was donated last year and some of the equipment will be maintained.  They are looking into the possibility of adding another motorcycle and have budgeted for ammunition destruction as noted earlier.

Councilman Voigt recalled that last year, Chief Luthcke spoke about the implementation of a software program to help improve scheduling of overtime.  He asked why this hasn’t helped, since the overtime budget is the same as last year.  Mr. Rooney pointed out that before this program was implemented, the overtime budget was $550,000.  It was then reduced to $400,000, and it now stands at $380,000.  This is a significant savings and the system is a work in progress.  Chief Luthcke explained that it is difficult to predict overtime because there are always issues that aren’t under anyone’s control.  Schedules have to be adjusted to accommodate training programs, and the caseload will still cause a certain amount of overtime.  She noted that there was almost $800,000 in overtime in 2016, and there is a significant decrease in 2017.  Councilman Voigt asked for confirmation that the School Resource Officer at $180,000 was the salary for only one officer.  Mr. Rooney said this would be the salary for one seasoned officer from the department and this includes benefits.  Councilman Voigt questioned the need for a part time Records Clerk at $22,000.  Ms. Mailander said that this is for a part time clerk at the window to cover four days a week.

Councilman Voigt commented that the car lease program is working well for the Police Department.  Chief Luthcke said that the administrative vehicles are leased.  There are no prisoner compartments or window controls that have been removed.  Councilman Voigt asked about the E-ticket program.  Chief Luthcke explained that the officers and parking enforcement attendants used a data entry system rather than writing a ticket. 

Councilman Sedon asked for a savings amount relative to the leasing program for the Police Department since it began.  Mr. Rooney stated that there has been an 80% savings for maintenance and 60% savings for the number of vehicles being leased. 

Councilman Sedon asked why it is taking almost two full school years to have the position of School Resource Officer implemented.  Chief Luthcke recalled that Chief Ward agreed to this in 2016, but in order to have enough people it couldn’t be implemented until the 2018-19 school year.  If done any earlier, the result may have been a squad with no one who had over three years’ experience.  Chief Luthcke said that someone with more experience is needed to handle the schools.  Councilman Sedon asked what is being planned for school safety for the rest of the school year.  Chief Luthcke said that the Police Department has a good relationship with the schools and Police Officers go into the schools while they are in session.  This means the Police Officers become more familiar with the people in the schools and vice versa.  She added that this is part of their normal patrol.  The position of School Resource Officer has just been posted and there is a training time associated with this job.  Councilman Sedon stated that it is extremely important to have Police Officers in the schools to deal with active shooters.  Chief Luthcke said that everyone gets trained in dealing with active shooters, but a lot of the training that is needed is connected with family counseling and detective classes.  She reiterated that she hopes to have someone in this role in September of 2018. 

Councilman Sedon suggested that they reconsider an open campus at the High School since it may no longer be safe.  Chief Luthcke indicated that there have been conversations relative to the open campus, but there are so many students and there isn’t a way to have students stay in the building at all times. 

Councilman Hache said he is happy that overtime costs have declined by more than half.  He asked what the overtime costs would be for coverage of the schools by two Police Officers.  Chief Luthcke said the cost would vary, depending on the officer with the average overtime rate being $92 per hour.  Even a School Resource Officer would spend some of his or her time conducting investigations and would not always be present in the school.  Chief Luthcke reminded everyone that the purpose of the School Resource Officer is to identify and mitigate threats and conduct investigations.  Armed security in the schools is provided by a retired officer who is there from morning until night every day to respond to threats.  Ms. Mailander added that the School Resource Officer will be travelling from school to school. 

Councilman Hache asked if any funds are being allocated for surveillance equipment in the schools that might speed up police response.  Chief Luthcke agreed that equipment is needed.  The training is not easily available in New Jersey and it is not possible for Police Officers to go out of State to receive training.

Mayor Knudsen commented that there are some things that the public doesn’t need to know in terms of training and safety.  She also praised the overtime amounts and said that the money spent on the scheduling software was a good investment.  Mayor Knudsen asked about the School Resource Officer and Chief Luthcke said she would like a younger officer paired with a more seasoned officer.  Mayor Knudsen questioned whether there was a cap on the number of Police Officers in Ridgewood.  Ms. Mailander said that the Village Manager would recommend to the Village Council the number of officers he or she thinks are needed.  Chief Luthcke said that there are currently 45 Police Officers including the two Police Officers presently on field training, with two more Police Officers being requested. 

Mayor Knudsen noted that the Police Chief had commented that more Police Officers were needed because of the multi-family developments in Ridgewood.  She asked if this request was tied to traffic control.  Chief Luthcke said that the reason is because of a higher population, which will result in more calls to the Police Department.  Mayor Knudsen asked if funds had been put aside to upgrade the detective bureau. Ms. Mailander stated that there will be replacement work done on the flooring throughout the Police Department.

8.)          FIRE DEPARTMENT

Ms. Mailander introduced Fire Chief James Van Goor and Fire Captain Scott Schmidt.  Chief Van Goor stated that in 2017, the Ridgewood Fire Department responded to 2,588 emergency calls and conducted 2,919 fire prevention inspections.  Three firefighters, including the first female firefighter hired in Ridgewood, were trained to fill three retirement related positions.  The Fire Department worked with the Engineering Department, Signal Department and Building Department to make improvements to the firehouse.  A storage closet was made into a female bathroom and locker room; shingles on the roof were replaced; and the communications desk and equipment were updated.  Chief Van Goor reported that several leadership classes were hosted by the Fire Department including Fire Inspector Certifications, Fire Fighting Emergency Medical Technician courses, active shooter training, and confined space safety training.  A new pumper was purchased with 2016 capital funds to replace the 1989 pumper.

Chief Van Goor stated that all firefighters are engaged in community outreach within the schools.  They teach Fire Prevention and host a Department Open House; conduct fire drills at Sunday schools; host Touch a Truck in downtown Ridgewood; participate in Super Science Saturday at the High School and participate in Camp Sunshine Public Safety Day.   

Chief Van Goor reported on two retirements from the Department this year, which will necessitate the subsequent hiring of two new fire fighters.  The Department applied for a FEMA grant, along with Glen Rock.  The grant will be used for the purchase of radio equipment for dispatching of the Fire Departments and ambulances in both towns and replaces 20 year old equipment. 

Chief Van Goor stated that the Insurance Services Office (ISO) is coming back to conduct a review after five years to ensure that the department is functioning at the same standard.  The Fire Department is applying for the PEOSHA Sharp Program, which is an accreditation program for Fire Departments. 

Chief Van Goor stated that revenue for the Fire Prevention in 2017 was $248,827.  There will be no increase in permit fees for 2018.  The operating budget will increase 1% over last year’s budget.  Two new Firefighters will be hired at a lower rate, to replace those who retire.  A 2006 Ford Expedition will be replaced with a new SUV, to be used by the Inspection Bureau.  This vehicle will also respond to emergencies and transport personnel and equipment.  Chief Van Goor indicated that various equipment falling under the capital plan will be replaced including scuba tanks, SEVA bottles, damaged clothes, confined space equipment, vests, and tourniquets.  The 1998 International Rescue truck will be replaced due to its age and design.  

Councilman Voigt asked who the fire hydrants are rented from, and Chief Van Goor replied that they are rented from Ridgewood Water. 

Mayor Knudsen questioned the hiring of new Firefighters.  Chief Van Goor briefly explained the procedure, which includes Civil Service protocol and involvement by the State has taken a long time.  As soon as the background checks are completed, he can begin the hiring process for two new Firefighters.

9.)          DEFERRED CHARGES

Robert Rooney, Village CFO, explained the statutory requirement for the $250,000 appropriation from last year for the revision to the Master Plan.  They are required to provide 1/5 of this cost every year and last year, the fifth and final payment was made on the reassessment from 2012.   The Village has also paid approximately $5,000 per year to pay off unfunded ordinances.  Mr. Rooney stated that the capital fund is consistent with last year at $157,000 and will be added to the Capital Improvement Fund used for down payments on improvement authorizations.

10.)        SHARED SERVICES

Regarding Shared Services Agreements, Mr. Rooney reported that Dispatch and 911 costs have been consolidated and 911 costs have increased slightly from last year.  Money was budgeted for Washington Township fleet services maintenance and repairs, but the agreement has not yet been received so this item was removed from the budget.  A contract will be signed shortly and a resolution will be presented to the Village Council to engage in the new contract.  The Village is considering a Shared Services Agreement with the Ridgewood Board of Education for vehicle maintenance and repair.   Mr. Rooney stated that in the past, the Village had entered into a Shared Services Agreement with Hanover for the Planner, but this service is no long used.

11)         STATUTORY EXPENSES

Mr. Rooney explained that statutory expenses are the required contributions that are made to the Public Employees’ Pension system; the Police and Firemen Retirement System and Social Security.  Accumulated leave compensation is money budgeted for terminal leave and is consistent with past years, at $400,000.  Salary negotiation costs include salary increases negotiated for Blue and White collar employees.  Social Security is statutory and the PERS (Public Employees Retirement System) contribution program shows $1 because the Village hasn’t been billed over the past few years.  The Police and Fire Retirement System (PFRS) has increased 4%.  Mr. Rooney concluded that overall, there is a 3% increase compared to last year

Councilman Sedon referred to 911 and dispatch and asked if the Village could partner with Bergen County Dispatch to reduce costs.  Ms. Mailander said they can look into this, but she knows that Northwest Bergen Central Dispatch is considering bringing in other new municipalities, which would reduce the amount of money paid for dispatch by Ridgewood and Glen Rock.  Councilman Sedon asked Ms. Mailander to look into what could possibly be done to reduce costs.  Councilman Hache agreed that this is a big budget item and he hopes something can be done to implement some sort of cost savings.  Mayor Knudsen said it might be useful to know how many calls go through the Northwest Bergen County Dispatch system and the nature of the calls.  It would also be relevant to note how many times this system was used as a backup to the Bergen County Dispatch Center.   Ms. Mailander said she would get this information.

12.)        UTILITIES

Mr. Rooney explained they increased the amount spent last year on utilities to $1.2 million, based on what he has observed during the first few months of 2018.  There is flexibility to change the number if needed.  Councilman Voigt recalled that the League of Municipalities indicated they would help cover the costs of making buildings more efficient.  Ms. Mailander said that this sounds like the energy audit that they have done in the past.  The building is getting older and there is probably room for improvements and money may be available at a low interest rate.  Councilman Sedon encouraged the Village to take advantage of grants available for an energy audit.

13.)        WRAP-UP AND NEXT STEPS

Ms. Mailander stated that at the next Special Public Budget Meeting on March 16^th, the Village Council will hear from Municipal Court, Health Department, Tax Assessor, Emergency Services, Emergency Management, Library, Village Manager, Village Clerk, Village Attorney, Planning Board, Elections and Village Council.  At the March 21^st Special Public Budget Meeting, Revenue Surplus, Different Funds, Head Count, the Overall Budget and Overall Tax Rate will be discussed.  At this time, the Village Council will have to decide the amount for overall capital expenditure and the funding for final head count. 

Councilman Voigt said he thinks that the budget will be above the 2% increase from last year.  Mr. Rooney said it may well be above 2%, but at this point he doesn’t know.  If this is the case, some decisions will have to be made.  Councilman Voigt asked when the Village Council could expect a final budget increase number and Mr. Rooney replied that this information would be presented by the last Special Public Budget meeting, scheduled for March 21^st. 

14           COMMENTS FROM THE PUBLIC

Mayor Knudsen stated they would again have comments from the public and asked anyone wishing to address the Village Council to come forward.   There were no comments from the public at this time.

15. 15.         ADJOURNMENT

There being no further business to come before the Village Council, on a motion by Councilman Sedon, seconded by Councilman Hache, and carried unanimously by voice vote, the meeting was adjourned at 8:40 P.M.

                                                                                                                                                                                                                                                                                             _________________________________                                                                                                                              Susan Knudsen                                                                                                                                                                                  Mayor

_________________________________                                                                                                                  Heather A. Mailander                                                                                                                                  Village Manager/Village Clerk

A REGULAR WORK SESSION OF THE VILLAGE COUNCIL OF THE VILLAGE OF RIDGEWOOD HELD IN THE SYDNEY V. STOLDT, JR. COURT ROOM OF THE RIDGEWOOD VILLAGE HALL, 131 NORTH MAPLE AVENUE, RIDGEWOD, NEW JERSEY ON MAY 23, 2018 AT 7:30 P.M.

1. CALL TO ORDER – OPEN PUBLIC MEETINGS ACT – ROLL CALL – FLAG    SALUTE

Mayor Knudsen called the meeting to order at 7:30 P.M. and read the Statement of Compliance with the Open Public Meetings Act. At roll call the following were present: Councilman Hache, Deputy Mayor Sedon, Councilman Voigt, Councilwoman Walsh, and Mayor Knudsen. Also present were Matthew Rogers, Village Attorney; Heather Mailander, Village Manager/Village Clerk; and Donna Jackson, Deputy Village Clerk.

Mayor Knudsen led those in attendance in the Pledge of Allegiance to the flag as well as in a Moment of Silence to honor the men and women serving our nation, our first responders, the Paramus teacher and 10-year-old student who lost their lives last week in the tragic bus accident, and all those who are suffering through this tragedy.

2. COMMENTS FROM THE PUBLIC

Before beginning Public Comment, Mayor Knudsen stated that Andrea Volter and Mary Ann Kranz of Olive R. Twist would be saying a few words about their business. Ms. Volter stated that Olive R. Twist Olive Oil Company at 34 Wilsey Square just opened. She stated that they were an olive oil tasting room, with approximately 64 different varieties of olive oil and balsamic vinegars. The balsamic vinegars are from Modena, Italy, and a barrel aged. There are light vinegars and dark vinegars, and there are traditional and some infused with flavors. The olive oils are from around the world. Ms. Volter stated that right now they have the Northern Hemisphere crush which was crushed in November of this past year, and they have oils from Italy, Portugal, Spain and California. They also have about 30 different olive oils that are infused with flavors.

Ms. Volter stated that their website is www.olivertwistoliveoil.com and they would begin selling online shortly. Their hours of operation are Tuesday, Wednesday, Friday from 11:00 A.M. to 6:00 P.M., Thursday from 12:00 P.M. to 7:00 P.M., Saturday 10:00 A.M. to 6:00 P.M., and Sunday from 10:00 A.M. to 2:00 P.M.

Ms. Kranz stated that they would be having their Grand Opening, which Mayor Knudsen will be attending, Saturday, June 2^nd at 10:00 A.M. There will be goodies, handouts and tastings. She added that they are truly a tasting room, so visitors can taste anything that they want before actually deciding to purchase it, which is a nice way to shop.

Cynthia Halaby, 374 Evergreen Place, stated that she was speaking as the President of the Conservancy for Ridgewood Public Lands and a resident for 49 years. It came to her attention at Candidates Night that the Council must still be planning the destruction of the train station plaza. Both the Mayor and the Deputy Mayor spoke of increasing parking spaces there. Ms. Halaby stated that she has been paying careful attention to all Council Agenda’s since July 2017 and this topic has never come up. To her knowledge, there has never been a single Public Hearing on this and she thinks it is very wrong not to bring the public up to date with these very drastic plans that the Council has. She stated that the original plan was to eliminate the island by approximately 80%, cutting the 38-foot-wide strip to 9 feet. She added that the plan shows the cutting down of seven trees, and that only one needs to be removed because of its bad condition but the remaining ones are healthy, mature trees, most of which are just in need of pruning.

Ms. Halaby stated that this green and inviting area provides a pleasant vista to those using the train station and in good weather people enjoy the area, and during the summer season of the Farmers Market it becomes a delightful pocket park which attracts residents and visitors alike. She stated that she was aware that the Age Friendly group had been in contact with the Council because they would like to put benches there. When Age Friendly Ridgewood expressed their concern about the removal of much of the space, the Mayor’s response was the island would be reduced not eliminated, allowing for ample sidewalk and greenery. She questioned how it was possible to state that when there was a 9-foot strip with a 4-foot ADA compliant walkway in it, leaving 5 feet. Ms. Halaby stated that was not ample space for greenery.

Ms. Halaby questioned whether this area was listed in the Ridgewood Recreation Open Space Inventory. She stated that they must also be conscious of water conservation, as the replacement of grass with tarmac and cement would remove yet another porous area which provides precious water to our aquifers. She added this was a shame and a dreadful legacy that would be left by removing this area. Ms. Halaby stated that during the recent campaign, Preserving Our Village was a popular refrain, but this does exactly the opposite.

Denise Lima, 319 East Glen Avenue, stated that she was pleased about the Historic Preservation Leadership Award that was received by Isabella Altano posthumously, and she wanted to remind everyone to carry that forward as there were suggestions of naming the Zabriskie Revolutionary Park but considering the award, she wanted to look at naming it after Ms. Altano. Ms. Lima stated that she wanted to thank Ms. Mailander for being flexible with some new approaches in the League of Women Voters and the elections. They tried to do things a bit earlier such as getting profiles about the candidates on their website. She added that following the storm last week, she knew that Ms. Mailander and the Council had been working hard to make sure that the town was in good shape afterwards.

Ms. Lima stated that she had seen a lot of police activity on East Glen Avenue, trying to control and improve the speeding and safety. She pointed out that it acts like a road where people drive very fast, but also like a street where there are children and pedestrians, and the additional police presence is very helpful.

Ms. Lima stated that she sat for an hour under the bridge watching the traffic near the Steel Wheel Tavern at their intended valet location and she can’t imagine valet, taxi drivers, and double parking happening on that corner. She added she was also concerned about the $31,000 that the Village is spending on TYCO, as she doesn’t think it was bid out and TYCO has been working with the Village for ten years, adding that they were great with the bears but not helpful with lost dogs.

Eleanore Howard, 218 North Maple Avenue, stated she was before the Village Council regarding the parking at the train station. She stated that she didn’t know the plan exactly, but she had heard a few things, and she was asking the Village Council to refrain from replacing or reducing the train station walkway at Garber/Wilsey Square. To squeeze 22 plus commuter parking spots for compact cars is really unnecessary at this time, fiscally foolish, and does not serve any increased commuter parking demand. Today many commuters partially remote for work and many residents order online; things are changing. Residents and visitors value the Village for much more than just parking spaces and open space. This plan to fiddle with the train station commuter lot feels like a major solution to parking problems and there are many other things to consider. Ms. Howard asked that the Village Council not spend taxpayer dollars on this unnecessary capital expense at this time because once done there is no turning back.

Ms. Howard stated that about eight years ago when the train station was refurbished with $40 million the Village went to great lengths to protect the island pathway as it presented itself as a natural greenway, open space to be preserved in a sea of parking macadam. She added that any transportation hub generally seeks such open space for the safety of pedestrians and the drivers within a very congested parking lot, also for storm water management and ambiance, as well as historical significance. Ms. Howard stated that it was about time they viewed transportation, public open space, and pedestrian usage holistically and plan accordingly. Pedestrians are commuters many people walk to the train station from the West Side and are running to the train on this very path as the lawn is free from the long line of hectic drop-offs. She added that children from the East Side of town walk there everyday to get to GW, apartment dwellers are there with dogs, and shoppers are strolling there. Ms. Howard added that she was there six days a week, twice a day.

Ms. Howard stated that commuters use the walkway to access their cars without worrying about being hit by the many drop-offs and parking commuters. She asked the Village Council to consider safety, as during peak pickup and drop-off times the parking lot is hardly a safe place to walk, especially now that Uber drivers unfamiliar with the area consistently clog the station at peak hours. Additional parking spaces will congest and back up the entranceway in both directions, causing traffic issues for Franklin and Godwin. It is difficult now and 22 more cars will make it worse. She added that emergency vehicles need room at the station. The open space may very well be utilized in the future for a transit emergency.

Ms. Howard urged the Village Council to consider development, as the town has three major upcoming developments underway. With such density of pedestrians and cars, the little open space needs to be maintained for the Village to retain some vestige of its popularity as a town people want to spend time in. Considering flooding, ever since the large trees were eliminated there is flooding at the entrance. She also asked the Village Council to consider the Farmers Market.

3. DISCUSSION - PARKING

1. Redevelopment Plan - Ordinance

Ms. Mailander stated that the Village Council had a request to the Planning Board to have a Redevelopment Plan prepared for the Hudson Street Parking Lot area, which is Block 3809, Lots 12 and 13. It was given to the Planning Board and her understanding is that they recommended to the Village Council for adoption. She added that Councilman Voigt and Mayor Knudsen were present at the meeting and asked whether they could fill in additional information.

Mayor Knudsen stated that the Village Planner, Brigette Bogart, went over the plan with the Planning Board. There were a number of questions and some concerns on the part of some members that this was the equivalent of their stamp of approval for a garage and they had to allay those concerns because this is not their approval of a garage, rather their approval of a Redevelopment Zone Plan. Ultimately, going through all of the discussion there was a thorough explanation by Ms. Bogart about the Redevelopment Plan, about the lots, and how they could be used. Mayor Knudsen added that Councilman Voigt asked whether or not high-density multifamily housing could be built there. The answer was no because it’s the Village property, so the Village has control over it and the lot now is going to be a garage which is already in the plan, which reflects that. Mayor Knudsen added that it was approved by a majority vote and the ordinance reflects the Redevelopment Plan.

Ms. Mailander moved forward to a Special Public Meeting to introduce the ordinance for the Redevelopment Plan. Mayor Knudsen stated that the Council would take a motion to suspend the Work Session and convene a Special Public Meeting. Deputy Mayor Sedon moved the motion, and Councilwoman Walsh seconded the motion.

Roll Call Vote

AYES:             Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen

NAYS:            None

ABSENT:        None

ABSTAIN:      None

4. SPECIAL PUBLIC MEETING - SEE SEPARATE MINUTES

Mayor Knudsen called for a motion to adjourn, there was a motion by Deputy Mayor Sedon to adjourn the special meeting and reconvene the Work Session.   Councilwoman Walsh seconded the motion.

Roll Call Vote

AYES:             Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen

NAYS:            None

ABSENT:        None

ABSTAIN:      None

5. DISCUSSION

1. Ridgewood Water

1. Award Professional Services – Water Rate Study

Ms. Mailander stated that this resolution was an extension of services for Howard Woods, the expert hired by the Village for the Water Rate Hearings. It is for an additional $9,000 since the Water Rate Hearings are continuing and Mr. Woods’ knowledge is critical in this matter.

Councilman Voigt questioned what the $9,000 was for, to which Ms. Mailander responded it was for his appearance and review of the expert report from the Plaintiffs as well as his preparation for June 25^th. Mayor Knudsen requested the total thus far, to which Ms. Mailander stated she would provide that.

1. Parking

1. Timeline for Hudson Street Parking Garage

Ms. Mailander stated that she wanted to lay out for the public as well as the Village Council what each step is going to be along the way. Tonight, the Redevelopment Plan was discussed and the ordinance was introduced to adopt the Redevelopment Plan. On June 5^th at the Planning Board Meeting, the Hudson Street Parking Garage will have a courtesy review by the Planning Board. On June 11^th at 7:00 P.M. in the Court Room there would be an Open House with various tables, Epic Management, Tim Haahs Architects, Mr. Rooney, Mr. Rutishauser, and it is not an official Council Meeting but an opportunity for the public to come in and look at the materials and ask questions. It is anticipated to run for about an hour or an hour and a half. This is an opportunity for the public to have input. June 13^th is a Regular Public Council Meeting where there will be a Public Hearing and consideration for adoption of the Redevelopment Plan for Block 3809, Lots 12 & 13. On June 14^th there will be a courtesy review by the Historic Preservation Commission of the Hudson Street Parking Garage Project. On July 1^st at the Village Council Reorganization Meeting the Village Council will introduce the Bond Ordinance for the construction of the Hudson Street Parking Garage. On July 18^th at the Village Council Regular Public Meeting there will be Public Hearing and consideration for adoption of Bond Ordinance for Hudson Street Parking Garage Project. On August 8^th, at the Village Council Regular Public Meeting there will consideration of the resolution for Award of Contract to Epic Management for the Hudson Street Parking Garage Project.

1. Budget

1. 2018 Estimated Tax Rate

Ms. Mailander stated that the Village was looking to do estimated tax bills as it does each year, to mail out no later than June 30^th. This way, the Village is assured that the third quarterly tax payment due date will not have to be extended due to delays at the County in certifying the Village tax rate. The total estimated levy is $150,451,749.56, this includes the municipal levy, municipal open space, the County levy, the Library, and the school levy, resulting in an estimated tax rate of 2.590 per $100 assessed.

2. Somerset County Cooperative Pricing – Fleet Services

Ms. Mailander stated that there are various cooperative purchasing organizations, and this Somerset County Cooperative Pricing System is a quick way to be able to obtain parts for Fleet Services that have been competitively bid.

3. State Contract Purchase – Police Department Carpet Replacement

Ms. Mailander stated that this was discussed last month, and it was going to be on the agenda for May 9^th, unfortunately the State Contract number was incorrect. It has been looked into further and the right State Contract number has been found, and it is ready to proceed for the June 13^th Public Meeting, and it will be awarded at that time.

1. Policy

1. Proposed Encroachment Agreement – Olive R. Twist LLC

Ms. Mailander stated that Olive R. Twist was looking for an Encroachment Agreement for goose neck lights on the store façade that will protrude over the sidewalk into the right of way of Wilsey Square as many other store fronts do. They have applied to the Historic Preservation Commission for this and the Village Engineer has prepared a resolution for the Village Council to authorize the execution of the encroachment into the right of way.

2. Paint the Town Purple & Orange Ribbons

Ms. Mailander stated that Paint the Town Purple is to bring awareness of the American Cancer Society and Relay for Life, and this is done through Ridgewood High School Project Interact. June 2^nd from 11:00 A.M. to 2:00 P.M. they will be giving out fliers and collecting donations throughout the Central Business District and they would like to tie purple ribbons on the four large trees that face Ridgewood Avenue by Memorial Park at Van Neste Park.

In addition, for Gun Violence Awareness Month in June, the Ridgewood High School Project Interact (RHS PI) group would like to be tying orange ribbons around trees throughout the Central Business District. They will also be responsible for removing them at the end of June, and they were conscientious in saying that they would be removed before July.

Ms. Mailander stated that there is going to be a Public Forum on June 2^nd, which Deputy Mayor Sedon will speak about in his Council Report. Mayor Knudsen added that Project Interact is amazing as is Nancy Reilly, their Teacher Advisor.

3. A Frame Sign Ordinance

Ms. Mailander stated that the A Frame Sign Ordinance was signed and adopted in December 2016 to allow stores to put out A-Frame signs which had to be a certain size and width and couldn’t block the sidewalk. There is a thought to expand this ordinance to be a display area where there can either be A-Frame signs, a sheep, a mannequin bust, or some other type of display.

Mayor Knudsen stated that she and Councilman Hache had worked with Brigette Bogart on a couple of initiatives for some better signage and opportunities for businesses to promote themselves. She added that looking at the A-Frame sign and understanding that some businesses have received violations for different displays, they decided to think outside the box and recognize that the A-Frame sign takes up five square feet of real estate on the ground. What if they took five square feet and allocated it in any configuration that a store owner wanted to utilize as long as they got the appropriate permit. That would allow more flexibility and not confine anyone to just the A-Frame sign.

Councilman Hache stated that in the discussion at the second Central Business District Advisory Committee Business Forum, some of the concerns from the business owners was that there was not enough flexibility in terms of having their own expression in how they would like to market their business. He added that it doesn’t allow enough individuality for the businesses to market themselves. When the idea was brought up as having the A-Frame as that piece of real estate on the sidewalk it was well-received. Some of the concerns was that they were blowing away and laying flat, and they wanted to make sure from an enforcement standpoint it is specified what are the things that can be used to secure it. Councilman Hache stated that the change would bring a bit of life into the downtown.

Mayor Knudsen stated that before any work was done with Ms. Bogart or Mr. Rogers having to look at it, she thought everyone should have a conversation first and then the Council could decide how to proceed as it gives businesses an opportunity to promote themselves in a more individualized way. Deputy Mayor Sedon stated that everything has to be approved by permit, so if somebody wanted to do anything that was out there they probably couldn’t get a permit for it. Mayor Knudsen agreed, adding that one business had a bicycle and it was chained to the building, so it was secured, but right now that would be a violation and that business would get a summons, but they could put products in their basket and decorate it. She added that with this change, Betsy the Sheep would be able to come back out as well. Mayor Knudsen stated that she would reach out to Ms. Bogart to move forward. Ms. Mailander stated that the ordinance would be brought back to the Work Session in July.

4. Extension of Electronic Signs in Windows of the CBD

Ms. Mailander stated that the enforcement on these types of signs in the Central Business District was suspended about this time last year, and then was extended again until June 30^th. At this point, the Council needs to make a decision whether to extend it again. She added that the Planning Board was going to be coming back with a recommendation as to how to handle this sign, but it has not yet been received and she wasn’t sure when it would be expected. Ms. Mailander stated that she wasn’t sure if the Council wanted to extend this to October 31^st or December so that the Council would definitely have the decision, as the Village Council would need two months to adopt it.

Mayor Knudsen stated that this was the television or LCD monitors that are in the stores as displays. She added that Little Skye Boutique has theirs orientated as a portrait and have it displaying clothing. There was a lot of confusion as to what exactly the Village Council was looking to fix in that, but it became difficult and cumbersome so for that reason it fell off the radar. She added that December 31^st is the best idea so they could sit with Ms. Bogart to clear up the language.

5. Authorization to Sign Seasonal Contracts/Agreements for Recreation Department

Ms. Mailander stated that every year, especially during the summer months, the Recreation Department accomplishes hires and completes agreements with various businesses. This includes entertainment venues for the day camp, camp supplies, and tent rentals. They have a festival day and also do bouncy houses. Right now, as with all agreements, it is Village policy for the Council to pass a resolution and for the Village Manager, the Mayor, and the Village Clerk to attest to the agreement. In order to expedite the process, especially for the summer months, Mr. Rooney, the CFO, is recommending that Nancy Bigos, the Director of Parks and Recreation, have the authority to be able to execute the vendor agreements of $5,000 or less without a resolution. Anything over that dollar amount would come to the Council. Then, the authorization would come again for the Village Manager, Mayor and Village Clerk to sign the agreement. Ms. Mailander stated that this would certainly make things go more quickly and would allow the Recreation Department to order the things they need to for their summer activities.

Councilwoman Walsh questioned whether a dollar amount could be added in the aggregate. Ms. Mailander stated that could be done, adding she would find out how much was usually spent total and then she would go from there.

1. Operation

1. Authorizing the Historic Preservation Grant for the James Rose Center

Ms. Mailander stated that the James Rose Center is a 501(c)3 not-for-profit educational foundation headquartered at the historic register listed former home of landscape architect, James Rose, a pioneer of American environment design, located on East Ridgewood Avenue near the High School field. They are seeking a grant from the Bergen County Open Space Trust to support their ongoing efforts to repair and improve this important site. In order to do so, they need the Village Council to say they acknowledge they are applying to Bergen County Open Space. This does not obligate any funds from the Village, it merely allows them to apply for this grant.

2. Reject Bids – School Bus Transportation Services

Ms. Mailander stated that bids were received on April 24^th for day camp transportation. It was discovered in the bids and bid documents that there was no provision for transporting disabled summer campers and therefore they are recommending that the bids be rejected, and the reference work be re-bid with an inclusion for transporting handicapped or disabled summer campers as well.

4. MANAGER’S REPORT

Last Week’s Storm – Ms. Mailander stated that she wanted to thank everyone for their help during last weeks storm, including Parks, Streets, Police, Fire, EMS, OEM, and everyone who was out there during that brief, intense storm. A lot of residents were without power and she wanted to thank PSE&G as they worked swiftly this time. She appreciated everyone coming together as a team and getting it cleaned up as quickly as possible.

Public Wi-Fi – Ms. Mailander stated that she was pleased to announce that Public Wi-Fi was now available at Village Hall, The Stable, and at Graydon Pool. It is a very simple process to register, with your name, email, and zip code. You may use the same name for all electronic devices that you have. She wanted to thank Dylan Hansen, IT Director, for getting this up and running in time for the Village’s busy summer recreation season.

Power Loss During Storms – Ms. Mailander stated that given the frequency of storms, if you lose power, please call PSE&G at 1-800-436-7734. If you continue to be without power, call PSE&G to notify them of that fact, since you may be one of only a few that don’t have power and PSE&G may not be aware of it. You may also download the PSE&G app on your electronic device to get updates of areas without power. All of this information can be found on PSE&G’s website: www.pseg.com.

Memorial Day Service – Ms. Mailander stated that on May 28^th there will be a Memorial Day Service at 11:00 A.M. in Memorial Park at Van Neste Square sponsored by the VFW.

Graydon Pool – Ms. Mailander stated that Graydon Pool would open for the season on June 2^nd and will be open from 10:00 A.M. to 7:30 P.M. on that day. The Recreation newsletter has a family coupon for up to $40 off registration for Ridgewood residents, which expires July 15, 2018. Proof of residency will be required. Registration can be done online at www.ridgewoodnj.net/communitypass or at the badge office, during regular pool hours.

Summer Day Camp – Ms. Mailander stated that Summer Day Camp registration, for Ridgewood children entering grades 1 through 6, is now open. This popular Day Camp usually has a waiting list, so please sign up as soon as possible. Registration is available online at www.ridgewoodnj.net/communitypass.

Art in the Park – Ms. Mailander stated that on June 1^st, Art in the Park will be held at Memorial Park at Van Neste Square, sponsored by the Ridgewood Guild. The Ridgewood Guild’s annual Music in the Night also begins on June 1^st. This provides musical entertainment, throughout the Central Business District on Friday nights, through August 31^st.

Primary Election – Ms. Mailander stated that on June 5^th, the Primary Election will be held. Polls are open from 6:00 A.M. to 8:00 P.M. The last day for the County to receive a request for a Mail-in Ballot is May 29^th. Voters may vote in person at the County Clerk’s Office in Hackensack up until 3:00 P.M. on June 4^th.

60^th Annual Kasschau Memorial Shell Performances – Ms. Mailander stated that the 60^th annual Kasschau Memorial Shell performances will begin on Thursday, June 7^th at 8:30 P.M. This program brings free performances every Tuesday and Thursday night, through August 9^th. On Thursday, June 14^th, there will be a 60^th Anniversary celebration for the Kasschau Shell, with a performance by the Ridgewood Choral, which was the group which performed at the first performance at Kasschau Shell in June of 1958, where there were 3,500 people in attendance.

Village Office Closure – Ms. Mailander stated that all Village offices will be closed on May 28^th, in observance of Memorial Day. There will also be no garbage or recycling pickup on that day, and the Recycling Center will also be closed.

5. COUNCIL REPORTS

REAC and the Green Team – Deputy Mayor Sedon stated that REAC and the Green Team met on May 15^th and there were discussions about the wrap-up of Earth Day and the Daffodil Festival and they have already started very preliminary discussions about next years event.

Gun Violence Awareness Program – Deputy Mayor Sedon stated that on June 2^nd there would be a Gun Violence Awareness Program involving the Mothers Demand Action from 10:00 A.M. to 11:30 A.M. near the front of Memorial Park at Van Nest Square. There will be some speakers and educational material about responsible gun ownership, safety, and education.

Arts Council – Councilwoman Walsh stated she wanted to thank everyone that attended the Film Festival. Scott Rosenfeld came for the Ridgewood Arts Council and it was wonderful and she thinks everyone really enjoyed his presentation. She wanted to thank Dana Glaser who invited him and put most of it together.

Chamber of Commerce – Councilman Hache stated that the Chamber of Commerce will have its 91^st Annual Installation Membership Networking and Recognition Dinner on June 12^th at 6:00 P.M. at Park West Loft.

Maple Field – Councilman Hache stated that work on the replacement of the turf at Maple Field has begun. The old turf was removed two weeks ago, and they have already started to install the new product and it looks great, as it is probably more than halfway done by now. This is a new generation of turf products with interwoven blades and once the turf is laid down and the infill is put in it will look even better because it will spruce up the blades and look very plush.

Charitable Contributions – Mayor Knudsen stated that there were a number of discussions about the charitable contributions as a deduction and how that would be set up, adding that they expect that the Village Attorney will work through some details on that and will talk about that on June 6^th. Ms. Mailander added that the Village is waiting for the State as they are going through the rule-making process currently. It is still questionable as to whether or not the IRS will accept this, but the Village would follow what the State does.

Library Board of Trustees – Mayor Knudsen stated that the Library Board of Trustees had a meeting on May 22^nd and they unveiled their renovation project which is a very ambitious plan. It’s broken into two parts, the Main Library and the Auditorium. The Main Library is to have a sweeping staircase in the center that is the focal point coming into the Library with a more flexible layout plan to accommodate different types of activities and private events as well. That one piece is about $5 million and if the Auditorium is squared off that adds another $1.5 million to the project. That does not include the landscaping on the exterior which would be impacted by the squaring off of the back of the Auditorium. They would require the Village Council to bond and would be seeking some grant money through the State of New Jersey which has made arrangements to have some funding available; it is a matching grant. Mayor Knudsen stated that they would be going public with the plan. They are anticipating that the Library will be closed anywhere from 10 to 14 months and they will know more details depending on the extent of the work. If they desire to do both parts of the project they would want to do them together putting a much bigger price tag on it.

Fifth Annual Michael Feeney’s Best Day Ever – Mayor Knudsen stated that the Fifth Annual Michael Feeney’s Best Day Ever is scheduled for June 9^th at 10:00 A.M. to 3:00 P.M., anyone interested on participating can register at CommunityPass. This year’s activities will include the color run, zip line, carnival games, inflatables, bandfest, food and drink, face painting, DJ and more. Tickets in advance are $20 per person, $50 for the family; at the gate $25 per person, $75 for the family. There will be a range of ages that will be accommodated.

6. COMMENTS FROM THE PUBLIC

Rurik Halaby, 374 Evergreen Place, stated that for the last years they have been complaining about the quality of the sound in this building and he urged the Council to get it done as he tried very hard to listen and he couldn’t hear half of what was said. He added that something has to be done to improve the quality of the sound here. Mr. Halaby stated that he had no idea on the cost but that it was critical.

Mr. Halaby added that as part of the garage, last time when the firm came before the Council and he went to one of the presenters and stated that he needed to ask about the finances, he was told that his question needed to be submitted in writing to the Village Council. He assumes on the 11^th people will be allowed to speak openly and the engineering company will be open to really discuss things. He added that he was very concerned about the economics of the garage as at some point there had been talk about hiring a firm that would analyze this, but he doesn’t think he heard Ms. Mailander mention that. In the last two years, since the garage was turned down, a friend of his in the construction business said that costs are up as much as 30% and rates are up. He doesn’t have the comfort that the work is being done through someone independent who is responsible and would look after the Village’s interests in terms of the economics and would do a careful analysis. Mr. Halaby added that he feels very uncomfortable about the economics because he needs someone who is independent who can look at the economics and tell the Village what everything is all about.

Denise Lima, 319 East Glen Avenue, stated that tonight there was talk about the Purple and Orange ribbons and she was wondering what donation the students were raising money for and if it was a specific cancer society. Ms. Mailander stated that it was the American Cancer Society and Relay for Life.

Ms. Lima questioned whether the grant for the James Rose Center was on the Village Master Plan as an historic building. Mayor Knudsen stated that she was sure it was. Ms. Lima questioned that when the Council agrees to allow them to pursue grant money if it was hurting any of the Village’s future grant money that it might need from the County or if it didn’t have any impact. Mayor Knudsen stated that this was public comment.

Ms. Lima stated that she noticed at the Habernickel Farm, that the barn which is supposed to be maintained by the town is in disarray and falling apart. So, before it gets demolished it would be great if someone could take a look and repair it before it would have to be torn down. She added that Vanderbeck House which is at 249 Prospect at the corner of Maple is falling apart as they are not keeping up with it. She is unsure if the Village owns it or if there is an owner there and she is concerned that down the road it would be demolished. Ms. Lima stated that the Zabriskie-Schedler House wasn’t on any agendas that she saw, and she was looking for a date for the replacement of the roof. She also questioned what the use of the house is going to be as she didn’t know what the final recommendations are and what the final designations of the land were.

Ms. Lima stated that the town garage, the contamination, and what the plans are for cleaning that up hasn’t been on the agenda for a long time. She added that the Duck Pond, which the town does not own, has been in disarray for several years and she was seeking the Village Council’s help to influence the County to see what they were planning to do because it is getting terrible. She added that it had been a few months since there was talk about Graydon and the tree and she wanted to know what the Village was planning to do with it and what would be replanted.

Ms. Lima stated that paving the rest of the lots in the downtown parking area has not been on the agenda and she was looking forward to understanding when that was going to get done. In looking at the Walker Report and listening to Epic Management she believes that they said the useful life is somewhere between 30-40 years depending on how well you keep up the maintenance and she was wondering what happens after that point. She questioned whether those fees for demolishing it would be included in the $10 million, if that was future or in these current economics.

Ms. Lima added that regarding the May 2^nd meeting related to TYCO and lost dogs. They don’t call back anyone and don’t even text. People have had to form their own network in Paramus, Ho-Ho-Kus, Glen Rock and Fair Lawn. There is a network that posts into 16 different internet pages and get in contact with the local police, but she felt that TYCO should be doing more. Ms. Lima added that for the Senior Center for twelve folding tables the cost was $7,800 and she felt she could go to Staples or Bed, Bath and Beyond and get them cheaper.

Councilwoman Walsh stated that the Wild Duck Pond Renovations, Saddle River County Park, County of Bergen for $1,350,000 Public Hearing on June 14^th in Hackensack. Councilman Hache added that it would be $2.3 million as there were two sets of funding, and they had to redo all of the engineering work that was done a few years ago because the aquifers are running so low and they were trying to use a gravity-based system to get the water into the pond. So, there will be some pumps and they will also spend money on improving the landscaping to make the place nicer. The lighting will also be redone for the pond.

Mayor Knudsen stated that the historic Vanderbeck House was actually sold as a foreclosure at an auction and is in private hands, and has been before the Historic Preservation Committee, but it is on both the State and National Registry. So, they are committed to doing at least the best they can to preserve it but there is a likelihood that it might be demolished.

Boyd Loving, 342 South Irving Street, stated that the Star Ledger and the Record’s websites reported earlier today that the IRS is issuing new rules and the IRS believes that what New Jersey is trying to do is nothing more than an attempt to circumvent the tax law and they have said that they will not have any part of that. He mentioned that because in Ridgewood there is an average property tax of $17,000, the cap now is $10,000 and tonight they have talked about a $10 million bond for the garage and perhaps a $6 million bond for the Library. Mr. Loving stated that they have to think now that since property taxes are no longer completely deductible to do they want to move forward with these types of projects.

He is particularly concerned about the garage because there has been discussion that they are going to try to build this garage and not have any impact on the tax rate in the Village. There has also been mention that any increased parking rates and change in time amounts to nothing more than an increase in tax. So, he was still somewhat perplexed about how the Village planned to move forward and spend $10 million if it hasn’t figured out how to pay for this without increasing parking rates and property tax. Mr. Loving added he was very much looking forward to the upcoming discussions, although he was somewhat concerned because there didn’t appear to be any date that was completely dedicated to talking about the finances. He added that with the IRS saying that there is absolutely no way the State can circumvent the new law, it was troubling to him that the Village was proceeding full speed ahead.

Mr. Loving stated that with respect to the Library, he was absolutely mortified that they planned to close for 10 to 14 months. He added that he didn’t think the Council should allow them to do that and should say no way to any bond unless they could figure out how to keep that building open and continue to serve patrons through their renovation. Closing for 10 to 14 months is totally unacceptable as you can see at any time how busy that building is. He encouraged the Village Council to not allow them to do it.

Mr. Loving stated that there was an item on the Closed Session Agenda that is somewhat unclear because there are acronyms used that the public is not aware of, so he would appreciate an English explanation of what WPCF-NSU is so that the public has some idea what is being discussed in Closed Session. Deputy Mayor Sedon stated that WPCF is the Water Pollution Control Facility, Ms. Mailander added that NSU is the bio-gas project.

6. RESOLUTION TO GO INTO CLOSED SESSION

Deputy Village Clerk Donna Jackson read Resolution #18-165 to go into Closed Session as follows:

7. ADJOURNMENT

There being no further business to come before the Village Council, on a motion by Deputy Mayor Sedon, seconded by Councilman Hache, and carried unanimously by voice vote, the Village Council’s Work Session was adjourned at 8:38 P.M.

______________________________

                                                                                                     Susan Knudsen                            

Mayor                        

______________________________

              Donna M. Jackson

           Deputy Village Clerk

A REGULAR WORK SESSION OF THE VILLAGE COUNCIL OF THE VILLAGE OF RIDGEWOOD HELD IN THE SYDNEY V. STOLDT, JR. COURT ROOM OF THE RIDGEWOOD VILLAGE HALL, 131 NORTH MAPLE AVENUE, RIDGEWOD, NEW JERSEY ON APRIL 25, 2018 AT 7:30 P.M.

1. CALL TO ORDER – OPEN PUBLIC MEETINGS ACT – ROLL CALL – FLAG    SALUTE

Mayor Knudsen called the meeting to order at 7:31 P.M. and read the Statement of Compliance with the Open Public Meetings Act. At roll call the following were present: Councilman Hache, Deputy Mayor Sedon, Councilman Voigt, Councilwoman Walsh, and Mayor Knudsen. Also present were Heather Mailander, Village Manager/Village Clerk; Donna Jackson, Deputy Village Clerk; and Matthew Rogers, Village Attorney.

Mayor Knudsen led those in attendance in the Pledge of Allegiance to the flag as well as in a Moment of Silence to honor the men and women serving our nation, our first responders, and all those who are victims of needless or senseless violence.

2. COMMENTS FROM THE PUBLIC

Laurie Weber, 235 South Irving Street, stated that she would like to say a couple words about the parking garage, she was one of the people who was skeptical as she knows that corner and knows people who have been injured there. She was concerned when she saw the original plans that were going to narrow the street while drawing more traffic into the area. As a resident of 34 years who did commute to Manhattan and had a child who commuted to Manhattan, she was one of the people who did not see the need for such a large parking structure on that corner. However, she came to the Work Session to express her appreciation for this process because she knows that she is glad that the Village Council didn’t follow her opinion because in doing that she would have a Village Council that would have given weight to the opinions of some and therefore ignoring the opinions of many.

Ms. Weber added that she was grateful for a group that doesn’t do that and she wanted to thank everyone on the dais, and she particularly would like to thank Mayor Knudsen and Deputy Mayor Sedon as she feels ashamed that she hasn’t come here sooner. As a resident she finds the ability to feel that the community can be brought together on these issues instead of bickering is of such great value.   She stated that tonight everyone was going to be able to agree on something, to agree to disagree on something, and then to be able to move on and get something done. She really just wanted to come to the Work Session and finally say a hearty thank you in person.

Rurik Halaby, 374 Evergreen Place, stated that firstly, Councilman Hache should be censured by the Council for the robocall that was sent out. Mayor Knudsen stated that she was going to call a point of order, as Mr. Halaby’s comments should be general and not directed at anyone. Mr. Halaby stated that he was directing his comments to the Village Council as a whole about the dignity of one of the members who in his opinion should be censured, because he sent out this robocall officially as a Councilmember slandering Mr. Hans-Jurgen Lehman, and basically called him a liar for the voter’s remorse mailer that was sent out. Deputy Mayor Sedon stated that Councilman Hache was correct when he did that. Mayor Knudsen added that some of the Village Council might agree. Mr. Halaby stated that he was being interrupted. Mayor Knudsen stated that Mr. Lehman was present at the meeting and he certainly could speak for himself, she added that she was going to be calling a point of order because Mr. Halaby shouldn’t even be referring to another resident in his public comments.

Mr. Halaby reiterated that Councilman Hache basically called Mr. Lehman a liar for the voter remorse mailer that was sent out, stating that Councilman Hache said he read it with disbelief because none of it is true. Mr. Halaby stated that he challenged Councilman Hache and anyone else to show him where any of the statements were not true. He stated that the most egregious statement on Councilman Hache’s robocall was when he states Mr. Lehman charged Mount Carmel Church, where Councilman Hache is a parishioner. He also charged them with colluding with Mayor Knudsen which is a new low in politics. Mr. Halaby stated that Mr. Lehman never charged Mount Carmel with colluding with the Mayor. His point, which is one that Mr. Halaby shares, is that the Mayor should have returned the $25,000 raffle winnings to the Church as it is not a lottery. A raffle for a charitable organization and the optics considering the position the Mayor took on the Hudson Street garage, which apparently was a hot issue at the Church, did not reflect well on the ethics of the Council.

Mr. Halaby stated that Mayor Knudsen insulted Alexandra Harwin by referring to Ms. Harwin as a purported lawyer, he questioned whether the Mayor knew the meaning of the word purported. He stated that Ms. Harwin is a lawyer, and a distinguished one to boot, which made him think that the Mayor’s resume and the League of Women Voters website which says the Mayor was C.O.O. of a multi-million-dollar corporation. He questioned if someone could tell him which organization the Mayor was C.O.O. of. Mr. Halaby stated that the Mayor also insulted Ms. Harwin by saying that she was ethically and morally challenged. He stated that he wondered if the Mayor speaking from the dais as an elected official and running for re-election can use her position as Mayor to insult someone running against her.

Mr. Halaby stated that the Mayor and her followers would want residents to believe that the Village was required by State law to give priority to residents in Public Safety jobs. The Village has the option to have such a requirement, but it is not required by State law to do so. Mr. Halaby stated that his understanding of the debate which took place between the Council in the Summer of 2014, was whether to keep the requirement for Village employees, Public Safety and otherwise. The vote was to keep the requirement for Public Safety employees but not otherwise. Mayor Knudsen stated that she was going to continue shaking her head in disbelief at these lies. Mr. Halaby questioned if Mayor Knudsen was calling him a liar. Mayor Knudsen called a point of order and stated that his time was up. Mr. Halaby stated that his time was not up as he was interrupted. Mayor Knudsen asked him to please sit down.

Mr. Rogers stated that he felt the record would show that although he was interrupted earlier, he asked a direct question to the Mayor by asking if she wanted to answer, which was the interruption. Mr. Rogers stated that if Mr. Halaby had a few more comments he would say to finish them up quickly or please sit down.

Mr. Halaby stated that he had a few more comments to finish quickly and stated that listening to the tape of the Village Council meeting of July 4, 2014 it can be heard that the Mayor, then just a Councilmember, advocating strongly to maintain the requirement for Public Safety employees. Mr. Rogers stated that this seemed like it was going to be a lot more than a few comments. Mayor Knudsen stated that she was going to stop Mr. Halaby’s public comment period.

Hans-Jurgen Lehman, 234 Union Street, stated that at a recent Council meeting the Mayor referred to Mr. Rogers as her attorney, and unless she was paying Mr. Rogers a separate retainer, a serious ethical violation all by itself, he believes that Mr. Rogers is paid by the residents of this Village through the real estate taxes they pay. As such, he believes Mr. Rogers’ job is to represent the residents on this Council and to make sure that the Village Council performs its duties as prescribed under law. Mr. Lehman stated that he would also like to raise the point that the Mayor’s speech at the April 11^th Village Council meeting sounded suspiciously like a campaign speech. He stated that if you need to defend yourself against certain accusations during a re-election campaign there is a time and a place for that, a Council meeting is neither that place or that time. Mr. Lehman directed a comment to Mayor Knudsen stating that during Council time, the peoples time, referring to one of her election opponents that she would advise anybody running for Village Council who purports to be an attorney is both morally and ethically challenged, stating there is no purporting about that candidate’s qualifications as an attorney; talk about campaigning on the Village’s dime.

Mayor Knudsen stated that public comments were now closed, and she was going to address a couple of the comments that had been made. Mayor Knudsen stated that for the record, the ethics violation that was filed against her by Mr. Halaby’s group was dismissed by the State of New Jersey as there was no raffle ever held or supported by Our Lady of Mount Carmel Church. The raffle ticket she purchased was for a raffle at Academy of Our Lady School in Glen Rock, New Jersey, this is a sister school to the Church and has nothing to do with the Church. Furthermore, the suggestion, and it is there in the writings, that there was collusion to rig a raffle to pay her off for stating that the garage was too big is a remarkable accusation against a Catholic Church and one that each and every one of these individuals should be ashamed of themselves for addressing.

Mayor Knudsen stated that if anyone wants to put words in her mouth, that’s exactly what Mr. Halaby is doing. He has perpetrated a fraud on Ridgewood residents and there is no doubt about it, as he took a document and told people to go to a period on a YouTube video stream where she states she doesn’t understand why the Council wants to take jobs away from Ridgewood residents, our residents know our streets, they know our neighborhoods, they can unlock Village Hall in the event of an emergency. She stated that Mr. Halaby wrote the line that she was advocating strongly for Police and Fire, but if he told people to move that slider on the YouTube video just two minutes before, the Village Manager is heard saying that the discussion excludes Public Safety titles because in fact, in the statutory framework, the Council does not have the authority to change what is a requirement. The Village is formed under Civil Service Title 11A as a Civil Service community, and Mr. Rogers is going to speak to that. The Village had a requirement by New Jersey statute to maintain a residency preference shown for Public Safety officials. Mayor Knudsen stated that when Mr. Halaby and Mr. Lehman choose to hang their wash and go outside their front doors let the Council know because right now Mr. Rogers is going to speak to it, and she is going to speak to the next item.

Mayor Knudsen stated that she has celebrated every single one of her birthdays for the last ten years donating her money, volunteering her time and services to the Jamboree need-based scholarship fund. She has never tried to make any money but has given money, she has helped raise thousands of dollars for a need-based scholarship program, directly benefitting our High School students who couldn’t otherwise afford to go to college. The suggestion that she profited off of this is an outrage and is disgusting.

Mayor Knudsen also stated that the charge that the coloring book that she is using to indoctrinate children in second and third grade into the Mayoral campaign, however it is not a coloring book, it is a two sided sheet of paper, which on her free time she is required to do Village Hall tours for second and third graders and scouts. She developed Color with the Mayor where they complete the word search on the back to reinforce the lessons that are learned in the Court Room with her. Mayor Knudsen stated that the children are then sworn in after using all those government terms, as wonderful, kind, decent, civil, second and third graders and taught that they treat people the way they want to be treated. The teacher is given a packet that they bring to their classes to reinforce those government terms; agenda, minutes, budget, Council, lawyer, attorney, Manager, and Chiefs. It is a word search. She was asked if she was generous to herself with the image on the front of the sheet, stating absolutely.

Mayor Knudsen stated that Mr. Lehman should be ashamed of himself from start to finish. The whole thing is a lie and a fraud, and he defrauded the good people of Ridgewood and she stands by her statement that anybody who is advancing these lies is morally and ethically challenged, and she includes him. She stated that Mr. Rogers was going to speak to the rest of it. Mayor Knudsen called a point of order on Mr. Lehman and stated that she was going to have him removed from the Court Room if he did not sit down. Mayor Knudsen stated that if Mr. Lehman thought she was going to sit there any longer and spend 40 hours per week on behalf of this Village while he sends a mailer to every single home and distributes emails that are baseless lies, she is not going to tolerate it anymore. She also stated that she will not tolerate Mr. Lehman politicizing the Board of Adjustment.

Mr. Rogers stated that if everyone takes a perspective on what they are there for and what they are trying to do here in terms of running the government, he thinks everyone should calm down a bit. He stated that at the Council meeting on April 11, 2018, he was requested to prepare a memorandum regarding the relationship between the Civil Service hiring process and residency preferences as a condition of employment in the Village, and it is recognized that as part of this discussion it may involve consideration of an ordinance that precludes nepotism in the hiring process in the Village. As he believes everyone is aware, he is not the Village Labor Attorney for a number of reasons, most importantly due to the potential conflicts of interest in litigation matters; having to defend and represent individual Village staff and Departments in litigation matters and the possibility of having to deal with discipline issues concerning staff personnel. Additionally, during his tenure as Village Counsel, he has provided legal advice to the Council, the Village Manager, individual Council members, Department Heads, individual staff, represented Departments and individuals in litigation as needed and requested. This requires providing individual legal advice which is confidential to any person who has either requested or under circumstances where he believes it is warranted and helpful. Mr. Rogers stated that this is only provided to assist the individual in each individual’s capacity as a Village employee and not provided to anyone for personal purposes. As a matter of law and ethics, he cannot represent a Council member on anything that does not involve their position as a member of the Council.

Mr. Rogers stated that his task was helped in this memorandum by contacting the Village Labor attorney as he deals with these issues concerning Civil Service and employee hiring practices on a regular basis. Although he can research the issue presented, which he did, research doesn’t provide all the insight and understanding in dealing with such matters on an everyday basis; there is no substitute for experience. The response and conclusion of the Labor Attorney is that Civil Service laws and procedures were adopted by the State Legislature to provide employment opportunities for the most qualified persons by testing and the application of other criteria to make other considerations and to remove politics, nepotism, and favoritism and make them arbitrary considerations and take them out of the employment decision. Its design was to require that employment, particularly the hiring process, be based on merit so that citizens could rely on having the best possible work force in local government.

Mr. Rogers stated that by imposing a merit-based hiring process, which is Civil Services, which Ridgewood had chosen many years ago, the applicable process under Civil Service factors out nepotism for residency and may be considered by local government entities. Civil Service law and statues provide the candidates for Civil Service positions can only be bypassed or deemed ineligible for reasons specifically provided in the law, it does not allow candidates to be bypassed as a result of familial relations or a local anti-nepotism policy. As a result, bypassing or precluding a candidate who has qualified to be on the eligibility list for a specific Civil Service position because of a familial relationship would run counter to applicable Civil Service regulations and would subject the Village to litigation or legal challenges to any position filled in accordance with such a policy. Mr. Rogers stated that the likely outcome of such a challenge would require the municipality to hire or appoint the individual to the position sought, backpay for the time from the non-hiring date to adjudication, and the payment of legal fees for that individual.

In addition to receiving that opinion from the Village Labor Attorney, he researched several court decisions pertaining to the enforcement of Civil Service regulations and complaints where an eligible candidate was bypassed due to political and other reasons that are not expressly permitted in the Civil Service law. In each instance the Appellate Divisions of the Superior Court of New Jersey ruled that bypassing an eligible candidate can only occur in accordance with the reasons prescribed in the Civil Service law and regulations. Mr. Rogers stated that in rendering the opinions he researched, the Appellate Courts reason that the minimum requirements for a position on a Civil Service test must be announced before the test is given. That has to be established by the Department of Personnel at the State, and the scope in the requirements that applicants must meet are also established by that Department and they have to be specified in the examination announcement. It is the Department of Personnel who certifies the names of the candidates who can be included on the eligibility list.

Mr. Rogers stated that the courts have also ruled that and discretion that may be exercised by a local government unit in the hiring process, such as the rule of three, may not be exercised in a manner inconsistent with merit considerations. The Courts of New Jersey have long held that all Civil Service appointments must be made according to merit and fitness to be ascertained as far as practical by the examination for the position, in other words the test. Mr. Rogers added that as a result of this additional research that he performed, he agrees with the opinion of the Labor Counsel that any regulations restricting hiring for Civil Service positions based on familial relations run counter to Civil Service law and would likely subject the Village to litigation if adopted and utilized. The Village Council is without authority to change the Civil Service regulations and law and the manner in which those regulations are applied to the hiring of candidates for Civil Service positions in the Village, including residency preferences.

Mayor Knudsen thanked Mr. Rogers, and stated that she was going to waive her Attorney-Client privilege on this matter and she was going to post this document so that everyone can understand that this Village Council has no plot in the hiring process and that they are formed under Title A, New Jersey Department of Personnel Civil Service, and as such the Village complies and strictly adheres to those laws. Deputy Mayor Sedon stated that he wanted to add that he thinks that the mis-information that is being spread around by a certain group and unnecessarily dividing this community and taking away from what’s important which is the issues, needs to stop.

Councilman Voigt stated that he was a little confused as he looked at the Municipal hiring of Police and Fire Departments, N.J.S.A. 40A.14-10, 1A and 123.A. The wording is as follows, and is why he’s a little confused: It says “in any municipality of this State, before any person shall be appointed as a member of the Police Department Force, the appointing authority, i.e. the municipality, may classify all the duly qualified applicants for the position or positions to be filled in the following classes, residents, other residents of the County, other residents of the State, etc.”  He questioned if the Village is required to follow that statute. Mr. Rogers stated that the Village was required to follow the Civil Service statute. Councilman Voigt stated that the statute says “may” classify. Mayor Knudsen stated that she wanted to explain to Councilman Voigt that he fails to read the entire statute, and if he just goes down to a subsection under 11A, requesting that Mr. Rogers please explain to him the law. Councilman Voigt stated that he would like to finish, as that was why he was a little confused, because it says that the Village doesn’t have to do this but can chose to do it which the Village has chosen to do.

Mr. Rogers stated that the Village chose a long time ago to be a Civil Service hiring community for Police and Fire, and once that is adopted it is followed, until the Village would decide not to do it any longer. He stated that if there is a choice to be made, it is somewhere down the line, but right now and for the last number of years, Ridgewood has been a Civil Service community for Police and Fire, adding that he is not a Labor Attorney, but the Village has to follow it because it chose to. Councilman Voigt stated that this seems to be a hot issue, to which Deputy Mayor Sedon stated that it was only a hot issue because certain people were making it a hot issue, where it was actually a non-issue.

Councilman Voigt stated that Mr. Rogers had said he was not a Labor Attorney, to which Mr. Rogers clarified that he was not the Village of Ridgewood Labor Attorney. Councilman Voigt questioned if that could at least be figured out. Ms. Mailander stated that in Section C of that same statute, it says that “Any such municipality operating under the provisions of Title 11A of the New Jersey Statute, that is Civil Service, for classes of qualified applicants defined in Subsection A of this Section, shall be considered a separate and successive list of the eligibles and the Civil Service Commission shall, when requested, to serve the eligible’s for positions specified in this Section, make such certifications from classes separately and successively.” Ms. Mailander stated that what those classes were, as a reminder, are residents of the municipality, other residents of the County in which the municipality are situated, other residents of the State, and then all other qualified residents. She then went back to the Statute and stated “and certify such persons until all persons in the preceding class or classes have been appointed or have declined offers of appointment.” Ms. Mailander stated that indicates that under Civil Service, which is what Ridgewood is, this is what they have to do, so the Village has to start with residents, then other residents of the County, the other residents of the State, and then all other qualified residents, because there was an update to that because New Jersey First was enacted by Governor Christie when he was in office and that means that only residents of New Jersey can be hired, so there wouldn’t be other qualified residents. So, she just wanted to point out that was Section C of the same Statute that Councilman Voigt was reading.

Mr. Rogers added that the Village is Civil Service for Police and Fire and that it was required that the Village follow that preference regarding the hiring process. Councilman Voigt stated that he would feel better if the Council had a Labor Attorney look at this because he is confused, and he thinks that the residents are confused, as well. Mayor Knudsen addressed Councilman Voigt and stated that there was no confusion unless he was looking to confuse people. The Statute and that Subsection is very clear. Her sons took a Civil Service test, they qualified and ranked highly on that test a year before she ran for Village Council, the State of New Jersey ranked them and certified that list and delivered it to the Village Manager on May 6^th days before she was even elected, the fact that her one son was a Volunteer Firefighter for seven years, and when he took the Civil Service fire test he was the second top scoring candidate. She has one son that has a degree in Criminal Justice. Mayor Knudsen stated that this whole attack, this team smear campaign to malign her is not only an attempt to impugn her reputation but it is also libelous, and she is no longer going to sit back and tolerate this, not on a campaign for re-election or any day of the week, would she tolerate this team smear campaign against her and her family. She added that the Village is formed under Title A and is required to have these preferences as defined in the Statutory framework and that is how it is, nothing here is confusing.

Councilman Voigt addressed Mayor Knudsen and stated that she was not a lawyer and not a Labor Attorney, and all that he was asking for was for the Council to get an extra opinion as to whether or not this was the correct thing. Mr. Rogers stated that it was not him who decides, it is the Council who decides, but reiterated not to forget that he is not the Labor Attorney, and he did contact a Labor Attorney before putting the memo together and he read into the record what his opinion was in regard to this. Mr. Rogers stated that the Labor Attorney stated that the Civil Service Statutes were adopted with the particular purpose of basing hiring on merit, and that it should be based on merit so that citizens could rely on having the best possible work force and by utilizing that process, the process factors out nepotism. Councilman Voigt questioned what Mr. Rogers meant when he said merit. Mr. Rogers stated that it was the testing process. Councilman Voigt questioned if the testing process ranked the people. Mr. Rogers responded that depending on how an individual does on the test, it gets reviewed by the State and they get ranked.

Councilman Voigt questioned if that testing process has been modified, and the Village modified it based on one its ordinances. Mr. Rogers stated that the testing process doesn’t get modified by the Village, as the Village is not allowed to modify it, Councilman Voigt stated that it does, as ordinance 3429 basically says that if people are residents they go right to the top of the list. Mr. Rogers responded that wasn’t for Civil Service, which was the distinction, the Civil Service test for Police and Fire is really administered by the State, and the Village doesn’t do that and doesn’t have the authority to change that. Councilman Voigt questioned if someone was at the top of the list and the Village changed its ordinance to make sure some people were at the top of the list, at which point Mr. Rogers stated that it had nothing to do with it. Mr. Rogers stated that Councilman Voigt could get the Labor Attorney into a Council Session to tell him that, but he was talking apples and oranges. Councilman Voigt stated that he thought the Council needed a Labor Attorney. Mr. Rogers stated that he thought Councilman Voigt was off base on it, but if the Council wanted to get the Labor Attorney in here, they were more than welcome to do so.

Mayor Knudsen stated that it was her opinion that the Labor Attorney Dominic Bratti already gave input and it was read into the record by Mr. Rogers that the residency requirement of the residency preference is as determined by statute and she thinks that was pretty clear and if the Council wants to change things to have some fantasy to fit the lies and propaganda it could be done all day, but the facts are the facts and they can’t be changed. Councilman Voigt stated that he did not appreciate the condescending attitude and he would appreciate an apology. Mayor Knudsen stated that had Councilman Voigt just considered reading two more paragraphs he would have read the law and it is simple and clear.

Mr. Rogers stated that if the Council wanted to get the Labor Attorney in here to discuss it, certainly he has no problem with that. Mayor Knudsen asked the Council if anyone else was confused. Deputy Mayor Sedon stated that he was not confused. Councilwoman Walsh stated that she was not confused, but the State test is the State test, and if 100 people take they are ranked 1 to 100, and if someone that is a resident of Ridgewood on the State test ranks number 20, in Ridgewood they are number 1 on the list, and maybe that was the clarification that needed to happen. Mayor Knudsen stated that was a State regulation and the Village does not make the rules, it is the State Statute and Administrative Code.

Councilman Hache stated that he was also not an attorney, and he knows he has had miniature United States flags waved in his face and the Constitution of the United States, but he’s pretty sure that because he serves on the dais, he doesn’t check in his First Amendment rights at the door. He added that to anyone that suggests censorship for him stating his opinion, it runs counter to the argument of people feeling they can say anything they want, which they are entitled to. Just because you have the right to do something doesn’t mean it is the right thing to do which he thinks is an important distinction. Councilman Hache stated that he didn’t just live under the Constitution, but he took an oath to defend it so he’s pretty well aware of what those rights are, and he wasn’t born in this Country, but chose to be here, so he also appreciates the freedoms that this Country allows him and everybody else at the same time.

Mayor Knudsen stated that she wanted to thank Councilman Hache for his robo-call because it was the right thing to do, and it was honest. She stated that with that the Council meeting would be moving on.

3. DISCUSSION - BUDGET

1. Award Contract – Tree Trimming

Ms. Mailander stated that the Award Contract for Tree Trimming was parkland on Crest Road at the View. The Village had obtained quotes in July of 2017 and because of the fact that the Village wanted to meet with the residents on Hillcrest, which is below the View to let them know what was going on and what was going to take place. The Village had two meetings with those residents, so they understood what the Village was going to do, which took time. The Village wasn’t able to use the quotes that were obtained because usually they expire within 60 days of the date submitted unless that person or entity providing quotes is willing to extend it.

Ms. Mailander stated that the Village went out for another RFP and had three registered plan holders who picked up specifications. The Village received one quote for $17,450 from Downes Tree Service. The Village contacted the other two plan holders, one did not return their phone call, and the other, Kens Tree Care, stated that they were too busy following the winter storms and they did not want to backlog the work for the Village.

Ms. Mailander stated that what will happen is that the road will be closed in this area for a day and then the tree service will do their job. The Village Parks Department will come in and chip the trees, and it will be done within a day. Ms. Mailander stated that the residents of Hillcrest Road, as well as the residents of Crest Road, are aware it is going to be closed off and this will be taking place once the Village has the day selected.

1. Award Contract – Financial Advisor – Hudson Street Parking Garage

Ms. Mailander stated that the Village is in the process of evaluating several candidates for the design and construction of the parking garage, the project is approximately $11 million-$11.5 million. Engaging a Financial Advisor to guide the Village through the alternatives available to obtain the lowest most favorable interest rates and financing structure would be very beneficial. Ms. Mailander stated that they were recommending Acacia Financial Group. She added that she knows Councilman Hache had spoken to several banks and they had recommended that the Village hire a Financial Advisor, and the name of Acacia kept coming up.

Ms. Mailander stated that the Village did meet with a representative, Josh Nyikita and actually Mr. Rooney had worked with him originally when the Village was going to work with BCIA for funding, and Acacia Group was the Advisor that was used then. She added that it has nothing to do with the BCIA, they are not affiliated with the BCIA, but he had a history of working with Mr. Nyikita during that previous time. Ms. Mailander stated that this was to award the contract to Acacia in an amount not to exceed $25,000.

1. Award Professional Services Contract – Green Acres Diversion Property – South Broad Street

Ms. Mailander stated that there was a parcel property on South Broad Street which was given up as parkland, at one time it was a playground and play area for children, but it was given up as parkland and affordable housing was built there. She stated that this was known as the Green Acres Diversion because the Village diverted Green Acre property to another use. This shouldn’t have been done; however, this was back in the 1970s and early 1980s. Therefore, the Village is now in the process of trying to find a replacement for this land that was taken off of parkland on South Broad Street. Part of this process is that the Village needs two certified appraisals on that South Broad Street property, and then when the Village finds replacement land they will also have to get two appraisals on that property.

Ms. Mailander stated that this was the first appraisal for the South Broad Street property, just the land, and the Village must use Green Acres approved appraisers to do so. The first appraiser that the Village would like to hire is Mark Henricks of Hendricks Appraisal Company out of West Orange at a fee not to exceed $3,000. Ms. Mailander stated that if the Village Council did approve this, Mr. Hendricks could be available on May 3, 2018. She is hopeful the Village can do this and will notify the residents of that property that Mr. Hendricks will be there.

Mayor Knudsen stated that the Council would take a motion to suspend the Work Session and convene a Special Public Meeting. Deputy Mayor Sedon moved the motion, and Councilwoman Walsh seconded the motion.

Roll Call Vote

AYES:             Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen

NAYS:            None

ABSENT:        None

ABSTAIN:      None

4. SPECIAL PUBLIC MEETING - SEE SEPARATE MINUTES

Mayor Knudsen called for a motion to adjourn, there was a motion by Deputy Mayor Sedon to adjourn the special meeting and reconvene the Work Session.   Councilwoman Walsh seconded the motion.

Roll Call Vote

AYES:             Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen

NAYS:            None

ABSENT:        None

ABSTAIN:      None

5. PRESENTATION

1. Hudson Street Parking Garage – Epic Management

Epic Management stated that present at the meeting were representatives of Epic Management; the Construction side of the Design-Build entity; and Tim Haahs and Associates the Design side, the Engineering side. Joel Lizotte stated present from Epic Management was Bill Costello who is the Project Executive, and also present were Jim Zullo and Mike App from Tim Haahs. Mr. Lizotte stated that some residents might recall back in February when they were present before the Village Council when they responded to an RFP which at the time requested three options for garage designs. At this point, they have been asked to present on one option, and that is what will be heard tonight, the way it has evolved from February until today, and then a brief discussion about actual schedule and cost.

Mr. App stated that as Mr. Lizotte mentioned, they were asked to provide three concepts and have narrowed that now to one that they have felt is more appropriate and have gotten some good feedback from the Councilmembers. He wanted to express that this is meant to be a collaborative process and they will be working with the Village. What people are seeing are suggestions they think are appropriate, and some things that they are recognizing. Mr. App stated that he does not live in Ridgewood, so as a visitor to Ridgewood, there are certain things that he notices and thinks are very special about Ridgewood. As it is new for him and that’s what’s special, he is hoping these things are reflected, which is what he is hoping to draw out.

Mr. App displayed an image of the site, at the corner of Hudson Street and Broad Street where the garage is to be located. He showed the footprint of the garage, the ground level of the garage, and there are a couple things to keep in mind. One being that there is a service parking lot that is behind the garage that serves those businesses that face Ridgewood, and because of that there’s an easement that comes through the property that they are required to maintain. So, that means that access to that back service lot will be through the garage. He stated that there is a moment when entering the garage and when parking in the garage, an individual would go upstairs, but the easement is meant to access through to that surface lot. Mr. App displayed an image showing how they were maintaining that access through the garage.

Mr. App stated that he wanted to walk everyone through the operation of the garage and how traffic would flow through the garage. He stated that everyone is coming off of Hudson Street, so the entry/exit point is on that street very similar to the way the surface lot works now. They are reducing all of the access points that the surface lot has right now, which they think helps from a safety standpoint especially as a pedestrian as there is just one place where cars are coming in and out. Mr. App stated that it was not at the corner, they were doing the entry/exit mid-block, which is normal for their business as that keeps the movement of cars that are pulling in and out away from the intersection.

Mr. App stated that there is some parking on the ground level, for which the use will be determined as they work through the design process, but could be used for short term parking or could be some kind of dedicated parking. Some of the initial conversations were about how they would collect revenue on the garage. The gate cannot be right at the entry point as that would be a bad feature of the design. It would bottleneck right at the entry. Mr. App stated they think that there may be parking on the upstairs levels that’s more long term and parking on the lower level that is more short term.   He added that once someone decides that they are more of a long-term parker, perhaps a commuter from the train station, they would then proceed to the levels above. He displayed an example of what those levels would look like. He stated that towards the North edge, or rear of the garage was the ramp, and that an individual would make a left turn, climb the ramp and then get to the parking level which would be a flat level. He pointed out that the main stair tower is in the northwest corner, which they feel is the appropriate place to locate that, as they want to build the garage for the retail opportunities that are available in Ridgewood. They would like to place individuals out on the street close to retail and restaurants, and also access to the train station. Mr. App pointed out that there is a secondary stair because they need to have two stairs for egress by code, which is in the lower corner, but depending on who is using this, people going to the Church are free to use that stair possibly.

Mr. App displayed the top level and stated it was very similar to how the second level works. He stated that they were providing a turnaround in the design, as opposed to a donut where people would circle around and then come back down. There will be a moment where a car would pull into a dedicated turnaround type of spot and then pull back out, so if they can’t find parking they look for spots all the way to the top then at that moment would have the opportunity to pull into that turnaround spot and go back down. Mr. App stated that there would be a spot counter, as shown in one of their elevation drawings.

Mr. App stated that if at some point in the future of this parking garage there is some desire for more retail space and less parking, the garage is going to be designed so that it can accommodate that. It is a trend in most garage designs today to turn that ground level over to be some type of retail space, and this garage will have that opportunity. He displayed two examples of what that could look like.

Mr. App stated that he wanted to describe Epic Management’s process, adding that they have been before the Village Council a couple of times over the last few years looking at Ridgewood, which he thinks is very charming, and they have looked at several of the buildings for the design inspiration. This concept is taking a look at the Blue Mercury and Mount Carmel buildings and he thinks both are very attractive. They are pulling some design features out of those two buildings so that this garage feels like it belongs in this neighborhood. The original sketch was to get some of those ideas onto paper, which has now evolved a bit. Mr. App displayed where they were currently with the concept and reiterated that it was not the end as they would continue to work on it. Mr. App stated that from a design standpoint the corner in Ridgewood is a very important one, and just about every one of the major buildings has a very attractive corner and usually has a special roof design, and that is a neat thing that they want to bring into this garage as well and will continue to work with the architectural fabric that Ridgewood has. He stated that in their design the corner piece is a bit more ornamentation.

The tower that is to the far left of the image that Mr. App displayed is where they have the stairs and the elevator, and because of how the elevator is going to be configured in the space, there isn’t the opportunity to have a window into the elevator which is something that they would normally do for safety and security. He pointed out that the elevator and the stairs will have windows on the alley that is facing the store to the North, so there will be some access and if someone is on the street they will still be able to see. What fronts Broad Street will be more of the solid wall which they think is a nice opportunity for something else like some type of artwork, advertisement, or announcements. Mr. App stated that thinking that Ridgewood has a lot of restaurants, he thinks there is an opportunity to do something nice there and maybe even change it seasonally.

Mr. App stated that the Hudson Street side, which is facing Mount Carmel, it is a big building and they are trying to break down the size so that it somewhat emulates a bit more of the traditional retail scale that these old towns have. He stated that the roof line at the very top of the garage is being changed to get some rhythm going, and within the façade itself there are different heights of the main material. They are also showing awnings and some of the openings will emulate some of the other openings around town and to pull some of those different architectural features. He displayed an image that showed a stone that is made into the piece of precast material, which are the samples that he brought to demonstrate that precast concrete has a lot of different opportunities for different types of material. They can make it look like concrete, but also embed brick or other types of stone into it. They even make form liners that can replicate just about anything. Mr. App stated that he thinks it is appropriate for the Village to bring stone into this, but it is something that they think can be done in the precast and bring that out.

Mr. App stated that they are bringing back one thing that’s historical item, which is the sculpture that was saved from the Fire Station that once existed on this site. They were going to reuse that in the design. It is a small thing relative to the size of the garage, but they feel that it is something that can go right on the Broad Street side of the garage. Mr. App displayed the image from the Church side. He stated that what they were trying to accomplish was not only the parking count of 240 cars but now they are right now at 255 spots which includes 10 motorcycle spots, which was also in the RFP. He wanted to express that this was all normal 90-degree type parking. There would be no parallel parking or things that were uncomfortable for most folks, and it was also not code compliant to do that on the ramp. The garage first floor is also going to be a bit taller due to the easement which is 13 feet tall. So, they have to make that first floor a bit taller which is good if this was to ever become a retail space then you would want a higher ceiling for duct work and sprinklers. He added that from an experience standpoint, things that are low and dark are uncomfortable, and people don’t like that, so you want to create something that is lighter and more open which will be safer, as well.

Mr. App displayed a rendering from the main intersection showing the corner which is very important, and they are trying to emphasize that. They widened the corner on the sidewalk and because of that intersection and the way that cars are turning out, that was going to be necessary for visibility. So, he thought it was a good thing to do from an architectural but also a safety and functioning standpoint.

Mr. Zullo stated that the sidewalks are about ten feet wide and at the corner there are some safety concerns, but it is a very comfortable sidewalk and a very significant corner. So, it improves the sightline, and they have really made the effort to try to increase the walkability and the comfort of that sidewalk, which is very important in a parking garage. He stated that the first level would have a good head height. They would whitewash the underside of the first level which has LED lighting. This would give it a comfortable and modern feel which he thinks is very important in a town that cares about the sensitivity which would be a great feature. He stated that he comes from an operational background and that they design a facility and help the Village set up the proper operations with everyone’s input as to what makes sense.

Mr. Zullo stated that the parking facility may not necessarily be gated, there may be different types of access and revenue control, and these were things they would be looking at and working on with the town. He stated that the most important thing is that when the garage is built and designed that it is going to be a very user comfortable facility and it is also going to be very well-designed to be operated. He added that also very important is maintenance as this is a significant investment for the Village. The garage would be designed with all of the latest technology and strategies to make it very durable. Mr. Zullo stated that what Epic Management does, as a firm, after the building has been up for 11 months, they come back and do a thorough inspection. Then, they make sure that any issues, that may arise, that are still under warranty, will be corrected. Then, they, as a firm and as a testament to their commitment to the Village, they will come back every year for three years thereafter, and do an inspection of the facility. They will write a report for the municipality to make sure that all items are being addressed and taken care of. He stated that it was very important with the investment that the Village would be making sure that they are sure that this important asset is maintained and serves the Village for decades to come.

Mr. Lizotte displayed the schedule and stated there were four main bars, the design phase is six months, flowed by two months of approvals, a nine-month construction period, and one-month close-out. He said before moving further, one of the most important things you do when building a parking deck is to get the precast concrete on site. That opens everything up as it is the structure itself. Four months into the design phase, they will buy the precast and fast-track the process. They will get the foundations to precast out first, because they can purchase the precast four months into the process. There is a seven-month period to get the precast on site by the time the drawings are done. Having the material fabricated and brought out will accelerate its arrival on site. Mr. Lizotte stated that on the construction bar there were three months before the precast was on site. During that period they construct the foundations and clear the site, and there were some special foundations to be done, some underground work, utility work, so they would be ready to go when the precast arrives.

Mr. Lizotte said this design-build method with their partners at Tim Haahs, allows them to fast track the process. Things like directional signage, glazing, doors, roofing over the elevator shaft, can all be designed later. He stated that they would accomplish the important things first to keep the job going and be able to reduce the schedule. One thing he wanted to assure everyone was that they would not close the existing service lot until they were ready to go, start the job and then close the lot, the Village wouldn’t have use of it until they are done. They will backtrack from when they know the precast is arriving on site, build in time for those preliminary activities, and then wait until the very end.

Mr. Lizotte stated that the close out phase is really after the garage is occupied. He has built 15 or so garages over the course of his career, and in his experience, he thinks nine months for a garage of this size on this type of site is reasonable and naturally they would do everything that they could to deliver it a little early. Mr. App wanted to reinforce that the lot is open for use until the construction begins. So, all during design and approvals the lot will be accessible and in use as it is, and they would minimize that construction phase as best they can knowing how important it is to the Village.

Mr. App stated that in summary, this team makes sense for the Village of Ridgewood, stating that the construction side of Epic built 26 parking garages in the State of New Jersey, and built six of them with Tim Haahs, who have 30 parking structures in the State of New Jersey. They are working together on several other garages. As he has stated, this is a collaborative process and the way that the Village has put forward this opportunity, this product delivery model, lends itself to an inclusive all-encompassing group trying to make this something that is going to last and will be favorably viewed for a long time. Mr. App stated that he understands that it has taken some doing to get it to this point and they hope that doing it the way they are will maximize everyone’s view of it and the benefits of it.

Mr. App stated that the parking garage will be built on the site, they are not encroaching on any other property or taking over any of the sidewalk. They are building it on the existing property and maximizing the 255 spaces. He stated that residents heard about the flexibility, as they are trying to be forward-thinking, and that residents also heard how Epic was going to help them and the Village work through the maintenance and how it is going to be structured as far as the pay. They are trying to not just be builders and designers but really a partner and he thinks that was the goal of the Council in the project delivery model.

Mr. App added that Epic Management isn’t new, as they were in Ridgewood for the Board of Education’s last program in 2010-2012, where they were the fiduciary and protected resident’s financial interests and they expect to hope to do that again.

Mayor Knudsen thanked Epic Management and opened the meeting to questions from Councilmembers. Councilwoman Walsh thanked the presenters for all of the work they had done. She asked where everything was sourced from, and what the process was, for example the concrete. Mr. App stating that they have found most of their materials are locally sourced, certainly the labor is locally sourced. However, the largest component of the project is the precast concrete and chances are that would be fabricated outside of New Jersey. There are six firms that fabricate precast for this area of the country, two are located in New Jersey, one in Vermont, and the others in Pennsylvania. So, that is generally where it will come from. Mr. App said there may be some other items, such as the elevator, that may not be local. He stated they find it will be local subcontractors, local labor, and mostly local materials. One thing they will try to do that they have done in the past is compel the subcontractors to buy locally, where they can, and try to get the community involved as well.

Councilwoman Walsh asked Mr. App what the staging process is. Mr. App stated that it would be erected in an eastwardly direction, trucks would arrive onto the site and the crane would erect the first sections. The main reason to get that section erected first is because of the elevator. They would like to get started on the stairwell and elevator as soon as possible as it is something that generally takes a while. Also, it would lend itself to the traffic flow onto the street with the delivery trucks. Mr. App said that certainly not all of the trucks can fit onto the site, but they would not have the trucks stacking along the road. Mr. App stated that the precast contractor would secure an off-site location where they would bring the trailer and drop them there, and there would be a tractor trailer truck that would run the trailers back and forth to the site. Generally, load one trailer on top of another, and one cab would take that back. Mr. App stated that there are requirements in their documents and specifying the developers job, like they do for all of their projects. There can’t be precast or concrete trucks stacked on Hudson Street, and they would be a good neighbor and stay out of everyone’s way. He stated that precast is something that would definitely have a staging area off-site and that is typical.

Deputy Mayor Sedon thanked Epic Management for their presentation. He stated he remembers back in February they spoke about a valet service and they were trying to accommodate some commuters as the garage is being constructed when the lot is not in use. He was wondering if that was still part of the plan. Mr. App stated that they recognize that this is such a critical lot and their intent is to limit the time it is out of use, as much as possible. They spoke to some valet operations, SP Plus, about operating a valet to help mitigate some of the loss of parking. In the proposal, they provided a cost associated with that. Basically, they would ask if that was something the Village would want to proceed with and would bring in an operator to work with the Council. They would discuss where to do it, how to do it, and look at the most efficient way to operate it to accommodate the downtown shoppers, restaurants, or train commuters, whatever the most demand is in terms of the Village. Mr. App stated that it recognizes that the Village is trying to do something to try to mitigate the loss of parking while the garage is being constructed.

Mr. App displayed the schedule and stated that one thing that they neglected to mention was that this project is being delivered under a guaranteed maximum price. Based on the design that is presented at this time for 255 spaces and what they know about the site, their guaranteed maximum price is about $11 million, just to give a sense of scale to this particular project and how it is laid out. Mr. Lizotte pointed out how the space counter would be mounted to the exterior of the garage so people driving on Hudson Street can see what space is available. It is very convenient in that it eliminates people driving in and having to leave without parking, and it is fairly inexpensive to implement.

Councilman Voigt questioned the guaranteed maximum price and how long it was good for if there were delays, such as if the Council decided to move the project out another 5-6 months what would happen to that price. Mr. Lizotte stated that they bid the project out on the street to various subcontract trades and at that point, they would see, but their expectation is based on their experience in doing this that this price should be good for the near term. He can’t say if it were to extend out for 6-8 months before they get a chance to begin their process that they could guarantee that. Councilman Voigt questioned if they would anticipate price increases if it is delayed. Mr. Lizotte stated that he wouldn’t in the near term, and they have taken into account that including a contingency within their proposal based on their knowledge and experience of what could happen in the market. He added that they have taken into account to the best degree they can project increases within a reasonable amount of time.

Councilman Voigt stated that this would affect Mount Carmel Church for a period of time as far as the traffic flow during the nine months that it is being constructed. Mr. Lizotte stated that they would not be working on the weekends, and as Mr. App stated previously they take very specific precautions in each of the bid packages. So, that each bidding subcontractor knows exactly the rules of the road that they collectively want and those rules are always made not just in a vacuum by Epic and Tim Haahs and the Council, but that could include rules by Police, Fire, EMS, and the Church. There could be specific weeks with respect to what they are allowing contractors to do or not. The important thing to know is that it is all in the bid documents so there is no surprise when they are told they can’t be there the following week. All of these things from their experience, are things that they have learned, it’s best to be proactive and not reactive.

Councilman Voigt stated that since they anticipate working with traffic and with the Church in ensuring that there is reasonable traffic flow and parking availability during the weekend masses. This would be the biggest issue for the Church and having it accessible and making sure that people can park in and around that area. Mr. App stated that they are working during the week, and that an equal concern to the Church are the local businesses and restaurants. They have to work with everyone. He just wanted to reinforce that they are limited to the site and don’t plan on trucks being out in the street. He added that it was physically impossible to have the crane erect the last bay, a 30 by 30-foot area from inside the site, and that would have to be done with a small crane from the street. That would have to be coordinated with what is going on.

Councilman Voigt questioned if they would put together a model, so people can actually see how the parking structure is going to fit and look before its built. Mr. App stated that they have some preliminary renderings, and they can have some discussions as to what technological tools might be desired to interact more with the community to get a better sense. Obviously, they want everyone to have a very good understanding of what the garage will look and feel like. Councilman Voigt stated that he thought that would help in making people understand. Mr. Lizotte added that hopefully Councilman Voigt could get a sense from the renderings how much sidewalk space they are leaving, that they are not encroaching on anything. He added that they expect to develop more renderings and not literal models, but some physical computer driven things that everyone will be able to participate in.

Mayor Knudsen questioned what the width of the sidewalk was on both lengths of the sidewalk and what the corner would be. Mr. App stated that it was 10 feet along the sides, and that he wasn’t sure what the exact dimension on the corner was, but he was assuming maybe 15 feet. Mayor Knudsen stated that the corner is particularly generous, and it added a nice sense about the parking garage. She questioned if they were comfortable with that amount of space being enough room for trees and the type of greenery Epic was depicting which softens everything. Mr. App stated that they were.

Mayor Knudsen asked about the caulking, as there were previous discussions about it and she knows that the caulking has temperature issues. So, she was wondering if it was being done in the off-site process and if it was contingent on temperature issues. Mr. App stated that the sealing is done on-site, and it is weather sensitive, as is any traffic toppings. They must have that as there are some rooms below the ramp and that must be done with a waterproofing agent. This is dependent on when an agreement is reached with the Village as far as the design and they move forward. Hopefully, we do not have to work through the winter weather. Mayor Knudsen asked ideally for the on-site work that has to be done, what is the time frame that Epic wants to be there ready to finish that work. Mr. App stated that from a seasonal standpoint, operationally, they would like to be done somewhere before the middle December and then it is March before it gets kind of warm. He stated that there were other things such as the concrete for toppings inside the garage for drainage, which is weather sensitive, and any wet trades such as that. Mr. App added that in a garage it is always cold and since concrete absorbs a lot of cold temperature, it takes a while before it warms up. He added that looking out 17 months from now, optimally if the Village was able to go forward soon, they would like to deliver it before the holiday season of 2019. He added that would also beat the weather.

Deputy Mayor Sedon stated he was wondering how Epic would address drainage in the structure because of salt and those issues which could eat away at concrete; drain placement; and the degree of slop inside. Mr. Lizotte stated that Mr. App could speak to the particulars but drainage itself and getting water out of the garage is the most important thing there is to do as it puts a lot of wear on the garage on the connections. Even though there is stainless steel in a lot of cases it puts a lot of wear and tear on them. They have made changes where if the pitches don’t look like they are going to fully work, they have countersunk drains to create enough pitch. At the openings they have to be cognizant of how the drainage is installed due to rain, and on the top deck where there would be water. He added that they put a sealer over the concrete and that will protect against the de-icing salt. As a component of what their firm does, they would put together a maintenance manual, which would include products that don’t damage concrete. Obviously the salts that do the damage are brought in by cars, but they recommend an annual wash down of the facility. They are confident in their maintenance manual and instruction and with adherence the garage will perform very well, be well maintained, and last for a very long time.

Mr. Lizotte added that they had spoken at one of the meetings about a very simple thing like extra hose bibs, just for ease of operation and little things allowing for maintenance people to access it more readily. Mr. App added that there were two small roofs, but they would also be tied into the rest of the storm sewer system so there really wasn’t the opportunity of the water coming down and splashing on concrete. He stated that in addition to water splashing down from rain or cars the water would go right down into the storm sewer. He added that anything on the top level in New Jersey is considered a surface lot so that would go right to the storm drain. Anything below, because they added the hose bibs, becomes a washing process which then has to go into sanitary. They then always have an oil water separator so they are not sending anything down into the sewer that they wouldn’t want.

Mayor Knudsen asked whether the presenters could explain the types of lighting that was up on the corner of the building because she didn’t think it was shown in the rendering. Mr. Lizotte stated that it was not shown. They would have a pole lamp type of fixture, and most of those types of fixtures now have lenses that push the light down so there is not a lot of spread. They need a little to light the deck to make it safe, but they can manage that with a side-shield on the fixture or the lens itself that can push the light down. He added that he thinks naturally they would be utilizing LED lighting, which provides a dramatic difference in terms of the level of lighting and the type and color of the lighting. Mr. App added that there would be occupancy sensors so if someone is on the deck the lighting will go up, but most of the times they are down and can be set to certain levels. So, there are a lot of things that they can do from a control standpoint.

Councilman Hache stated that seeing the finished product gives a greater appreciation for what it looks like. There is a lot of focus on aesthetics and car count but it is hard to understand the journey for how they arrived at where they were now as it is not an easy process and there was a pretty broad selection of companies to work with. He added that his challenge coming away from the meetings was how comfortable he would be moving forward, and he commended Epic for coming very well prepared to the meetings. Due to their transparency and generosity with the contingency, he felt comfortable that there were enough contingencies as to what could be encountered along the way.

Councilman Hache also stated that he appreciated their sensitivity and thoughtfulness to all of the different aspects and what would be impacted during construction. First trying to get a timeline around a busy holiday season, and thinking about the impact that it would have on the commuters that park there. So, Epic was already including the valet service for the commuters which he thought was great. Also, coming in and doing their homework looking at the dramatic corners of Ridgewood. He added that when talking about the technical aspects of construction one of the things that he was really impressed with was the process of discovering the soil borings. There was one area that was questionable in terms of the integrity of the soil and they came up with an ingenious but cost effective way to manage that. Councilman Hache commended them for keeping that number as small as possible.

Councilman Hache added that Epic Management was also the contractor that had the most improvement when the Council started talking about the concept which originally started at a $12.4 million price tag pre-GMP. Then it went down to slightly below $10 million pre-GMP and now, which is a significant cost reduction as the Village is very cost conscious. He stated that he wanted to thank them for being so transparent, well prepared, and for really working with the Village, stating that he appreciated their patience in doing so.

Mayor Knudsen thanked the presenters, as well and stated that this has been an amazing process and journey adding that her sense is that this is really the right design, size, and the structure seems so much more appropriate for the lot and immediate area and surrounding structures. She added that getting the on-street parking back and filling those spaces was important because those are the most valuable spaces where there is the most turnover. Mayor Knudsen stated that she would suggest that if there were any residents that had questions they were welcome to email those to the Village Manager and they would field those questions to Epic. She added that there were two members of the Historic Preservation Committee and stated that they would probably want to get a courtesy review on schedule for HPC and Planning Board, and have it coordinated so that it is appropriately taken care of.

Ms. Mailander stated that she wanted to discuss the process that the Village would be going through regarding the parking garage. She stated that the Village Council would need to adopt a redevelopment plan as well as adopt a bond ordinance to fund this purchase, and to proceed with that she would come up with some dates to do so. Then, once those have been adopted, the Village can award the contract to Epic Management and then they will get going. Ms. Mailander stated that probably in May 9^th, which is a Public Meeting, we will do a resolution to direct the Planning Board to look at a redevelopment plan. They will do so at the May 15^th meeting and then it will come back to the Village Council at that time. Ms. Mailander stated that was what she was looking at, however, those dates may be subject to change.

6. DISCUSSION

1. Ridgewood Water

1. Award Contract – Year One of Two Year Contract – Landscaping Services

Ms. Mailander stated that the first discussion was for a resolution for landscaping services for Ridgewood Water. There were five bids picked up and four bids were received. For a two year contract the prices ranged from $122,000 to $380,000. It includes a $25,000 allowance for miscellaneous services, and the base service cost is $36,000 per year. Ms. Mailander stated that the decrease in this cost from the previous year is probably because sidewalk snow removal was removed from the bid, what will happen now is Ridgewood Water employees will be doing the sidewalk snow removal. The current contract expires on May 31^st. The services will include spring cleanup, edging, trimming, debris cleanup, mowing, fall clean up, and gutter cleaning at system locations such as wells, pump houses, tanks, and offices. Ms. Mailander stated that the recommendation is to award year one of a two-year contract to the lowest responsible bidder, LTI, Inc of Montville, New Jersey, and the money is in the water utility operating budget.

2. Award Change Order #2 – Water Main Stream Crossings

Ms. Mailander stated that in 2015 an award was given to Mott MacDonald and Change Order #2 is now needed which is $32,084.56, this is required for engineering charges resulting from contractor schedule overruns and non-owner changes. In addition, Ridgewood Water requested field changes to match map records and to replace an adjacent main to facilitate the tie in of the crossing.

Mayor Knudsen asked if Mr. Calbi could explain the engineering charges resulting from contractor schedule overruns. Mr. Calbi stated that unfortunately the contractor that was hired didn’t complete the project on time. The original completion date was December 1^st or late November. There was about a three-month extra delay in completion. During that time the extra services of a consultant were employed to assist Ridgewood Water with construction and during that whole time frame, they deducted that whole amount from the contractors pay request, so the money has been held and will be utilized to pay for this change.

3. Award Change Order #2 – Installation of Backup Power at Critical Facilities

Ms. Mailander stated that Change Order #2 was for the installation of backup power at critical facilities. The design project was awarded in 2016 to Arcadis U.S. Inc. At this time, an additional $66,802.00 is required for extra work beyond the original contract scope and would be awarded to Arcadis U.S. Inc, the original contractor. This includes additional permitting relating to efforts associated with Planning Board approvals at the Township of Wyckoff, Borough of Midland Park, and Village of Ridgewood, as well as subsequent changes to designs requested by the permitting agencies.

Ms. Mailander stated that the design changes include installation of bollards around the generator unit, evaluation and re-placement of the generator unit to a different location at the site, and evaluation of additional fencing and landscaping. Additional effort is needed to finalize permitting with NJDEP. An easement onto Village of Ridgewood property will be required at the Carr Facility, therefore an easement survey and description will be prepared.

4. Award Contract – WaterSmart

Ms. Mailander stated that a presentation was made by WaterSmart several weeks ago, and then a representative came in to give additional information including figures and more information about increases in participation by customers requested by Councilmembers.

Mr. Calbi stated that unfortunately he had been unable to attend the February Council meeting where the representative from WaterSmart spoke and questions were asked. He stated that on March 2^nd during Budget considerations a lot of the areas that were considered in the 2018 budget were highlighted and the assumptions were made on the purchase of WaterSmart.

Mr. Calbi provided a presentation for the Council outlining the savings that Ridgewood Water anticipates each year based on implementation. In addition to that, he thought further back and wanted to let the Council know that this is strictly a goal of the utility. That they sought back in 2016 to provide a software platform that will improve their customer service and allow them to engage better with their customers. He stated that after coming on board in 2015 and years of estimated bills he felt they need to put a new face to the utility and need to engage their customers differently. In today’s world a lot of people like to do that via cell phones or computers and this gives Ridgewood Water the opportunity to do that.

In 2016, Ridgewood Water explored different options and when Mr. Timmeny came on a year ago, he made a decision that WaterSmart was the best alternative. At that point, they continued with a public bid to get a system that they would want what’s comparable to the WaterSmart model and they were the bidder on that project. Mr. Calbi stated that he wanted the Council to focus on what they are looking at in terms of cost annually, and in looking at a five year projection based on timing. Where they are at the first year implementation will be a lot less because it would not be a full year with four letters and notifications to customers, so that will probably be cut down to two letters, possibly even one. The 2018 cost is looking at being no more than $120,000. In addition to that, there is possible even a prorate of the annual fee because it is based on 12 months. So, looking at balances of this year, that additional item would be reduced as well.

Mr. Calbi stated that 2019 will be another critical year for Ridgewood Water, expecting to get at least three reports, as touch points, to the customer. Then every year after, they considered two reports, to give the customer an idea of what their usage is most likely. One in a peak time and another off peak of the season. So, they have a comparison. He added just to clarify that these are not reports that the customer generates but reports that Ridgewood Water generates. There is a set number as these are detailed letters that come out of the system and are graphical, colorized, and cater to Ridgewood Water’s needs. When a customer logs in to their account and prints a report, there is no additional charge. Through the four years the total projected cost is about $460,000, with the largest cost being in 2018 and then, each year thereafter being much less. Mr. Calbi added that there is a minimum requirement each year, and they did not have to do any notifications. If Ridgewood Water went straight out with just the software, they were just looking at $37,000 per year for the base software to keep it running.

Mr. Calbi stated that the excel spreadsheet that he provided had columns showing the actual savings that he evaluated and projected. The first column shows an anticipated reduction of 2.5% in water usage based on the software; however, he anticipated that for 2018 they would get zero of that because it would be starting 6 months into the year. In future years, he was taking percentages of that and applying it to parts of the budget where Ridgewood Water would see those savings in energy costs, treatment costs, chemical costs, associated maintenance, and repair of equipment. The second column is staff reduction savings, where they do anticipate there will be changes to staffing as a result of this usage. For 2018 a very small percentage of that was taken, but it really kicked in for 2019 and moving in thereafter, applying a 2% inflation on that number.

The third column is the savings for customer service outsourcing, where as part of the budgeting process in 2017, Ridgewood Water had budgeted approximately $110,000 to provide a call center for customer service. That goes away with WaterSmart and Ridgewood Water no longer needs that engagement. Mr. Calbi stated that the fourth column is a notification cost. In this year’s budget the notification line was significantly cut down on the assumption that WaterSmart was going to be implemented. This is going to be the main means for getting in touch with customers as this will give the opportunity to email or ping their accounts, so that when they login there is a message with any type of notification. He added this would be huge for Ridgewood Water as right now they don’t have the capabilities to have that type of engagement with customers.

Mr. Calbi stated the last column, to him is the most important. Those touch points of conservation and what it does for customers is priceless. They need to rebuild the character of this utility and WaterSmart is one step in that process, which is why he is back before the Council. He firmly believes that this is an important part of what they do for the utility. Pulling the savings across each year and at the end of the five-year projection the savings outweigh the cost significantly.

Mr. Rogers added that over the past two months he and Mr. Calbi had a conversation about what the impact of WaterSmart might be on some of the litigations they have had. He can say over the last three years, they have been in court three separate times. One in the Superior Court, one in the Administrative Law Courts, and another in the Administrative Law Courts with regard to a variety of issues regarding servicing meters, access to the house and meters, and estimated fess for water usage. He thinks, that as it was discussed, those were the three that went to litigations, and there were numerous others, but WaterSmart would have probably resolved those without them every coming to light. Mr. Rogers stated that he thinks there is an advantage that he told Mr. Calbi he would bring up, as an attempt to try to alleviate some of the contests that go on in an individual’s basis between the property owner and the water utility.

Councilman Voigt stated that the representative from WaterSmart mentioned something about a randomized control trial, and he was wondering if that was an option for Ridgewood Water. He stated that he could potentially see where they could have people use the system and people not use the system and see where preferences were over time. We could also see whether or not Ridgewood Water is saving water or not. Councilman Voigt added that he thinks it was mentioned that if the Village didn’t find a difference then it might not have to move forward with the system and could get out of the contract, asking Mr. Calbi if that is an option. Mr. Calbi stated from what he recalled, it wasn’t a free trial, in that he was offering an opt-out that if there was any point where Ridgewood Water was not satisfied with the service they could get out of the contract. He would definitely stress for having that clause.

Mr. Timmeny added that on the topic of the randomized control trial, even the 2.5% reduction number comes from utilities like Ridgewood Water; a randomized control trial sample is their recommendation. As part of the package WaterSmart wants to study their own product and see what works there. So, if Ridgewood Water wanted a baseline, it gives them and WaterSmart more data to study.

Deputy Mayor Sedon stated that he wanted to thank Mr. Calbi once again. When he stepped into this utility it was a disaster and he has gone above and beyond to turn it around by being honest and giving all of the information that was needed by the Council to come to better decisions. His involvement outside of the utility, for instance Earth Day, is really incredible and he is doing a very good job at servicing not only the residents of Ridgewood but those of other towns as well.

Councilwoman Walsh stated that she got her water bill today, which was $100.71. Her prior bill was $129.21 and the bill showed all of her usage all the way back more than a year. Including her information such as address and account number. She subsequently got an email because she had also signed up for an email reminder that her water bill was due. She stated that as a ratepayer, she feels what they are getting is sufficient right now and she didn’t know if spending this amount of money was the wisest thing. If she doesn’t opt in, they are still paying the fee, and everyone would have to opt in to this program in order to get the full effect. Councilwoman Walsh stated that it was like the reusable grocery bags, and people still using the plastic ones. She added that in terms of reductions, once the reduction is done there is no other savings, and it was put in for several years but that would no longer be the case if the person was no longer there. She was concerned that, at this point in time, there was no added benefit for her as a ratepayer for the implementation of WaterSmart.

Councilman Hache stated that he was reviewing the columns showing the realized cost savings moving forward with this software, a staff reduction, and customer service outsourcing and that he was wondering about the amount. Mr. Calbi reiterated that there was $110,000 that was budgeted for additional customer service outsourcing. There would be a second phone number that customers could call to obtain information on their bill and that would be removed totally with the implementation of WaterSmart. He was able to project a savings of 50% of that cost out of the budget each year. Councilman Hache questioned the $60,000 that was removed from the 2018 budget for customer notifications, and now the question is if they don’t go with this system what would happen to that $170,000 gap and how would it impact the services that are delivered to ratepayers.

Mr. Calbi stated that right now the budget for 2018 is proposed and about to be approved in May, so the budget is what it is and has those savings locked into it. If they did not go with WaterSmart they would have those reductions and have to do their best to cut expenses in other areas to make up for it. Councilman Hache stated that then the money would be saved anyway, it would just be a one-year issue and Ridgewood Water would have to rethink the budget for 2019. Mr. Calbi stated that he was correct.

Mayor Knudsen stated that she didn’t have any questions, just that the Council had to decide if they were interested in moving forward with it, or not. Ms. Mailander stated that Councilwoman Walsh indicated that she did not think it was necessary at this time. Councilman Hache added that he was still not convinced. Councilman Voigt stated that he needed to think about this, adding that he thought it was more important to evaluate this over time and do a trial and see if it actually does save money. He needs to understand it a bit better, suggesting he speaks with the vendor to understand how that might play out. Then he may be interested.

1. Parking

1. Payment for Parking Transactions Using Mobile Technology and Other Related Services

Ms. Mailander stated that in December, the Village went out for an RFP for parking payment transaction using mobile technology and other related services. Fourteen packages were sent out and the Village received five responses from various vendors; Parkmobile, CALE America, Pango, PaybyPhone, and Passport. All of the respondents met the requirements, none of them provided an acceptable License Plate Reader System which was in the bid, and so the Village will go out separately for that.

Ms. Mailander stated that no vendor proposed an end user fee that would require the Village to incur merchant services fees which is currently what is happening with Parkmobile with the current contract. Some vendors proposed user fees of $0.35 with no merchant service fees, set up fees and costs for permit parking transactions were higher than Parkmobile. Parkmobile is nationally known and serves over 350 cities and 3,000 locations across the US. They are the leader in smart parking and mobility solutions. Ms. Mailander added that they are the only company that provides both on-and-off street parking and reservations in one single app. She added that at this point if the Village were to change from Parkmobile, it would require replacing all signage and meter labels at an additional cost.

Ms. Mailander stated that this was reviewed by Mr. Rooney, the Parking Utility Director and CFO, Sergeant Jay Chuck, and herself, and the recommendation was to continue with Parkmobile for providing services for the period June 1, 2018 to May 31, 2019, with an option to renew for one additional year. Ms. Mailander stated that Mr. Rooney provided a synopsis in the grid that he provided, stating that the new contract with Parkmobile would be a $0.40 per transaction fee for the user and then there will be no cost to the Village at all.

Councilman Voigt questioned Mr. Rooney as to how much this saves the Village from the prior contract based on transactions. Mr. Rooney stated that the prior contract was costing the user $0.35, but it cost the Village $0.15 per transaction plus 3% of the gross revenue, adding that those costs are gone. Councilman Voigt questioned if he had that number available from last year, to which Mr. Rooney responded that he did not but he had provided Council with that analysis. Councilman Voigt estimated it was about $50,000. Mr. Rooney added that the Village was also trying to integrate the parking permit program with the same vendor, so that way the License Plate readers can be integrated to PEO’s. So, when someone buys a parking permit they register their license plate and then they move forward with that. Parkmobile was the only one to come back with a reasonable number for what that cost was with very little implementation costs. As a package, they succeeded in meeting all of the criteria and providing service for the least amount of cost.

Deputy Mayor Sedon thanked Mr. Rooney for putting this together and for contracting Parkmobile for really no cost to the Village. Councilwoman Walsh stated that she agreed with Deputy Mayor Sedon, adding that there are a lot of people that use Parkmobile and that it is definitely useful for the Village. She added that her only question was the $1.00 per permit per month and what that was for in the parking permit system. Mr. Rooney stated that the Village has 356 permits roughly annually, so they would charge $1.00 per each permit per month, so the total came out to $4,200. Councilwoman Walsh questioned if that was for Parkmobile to put it into the system, and the cost was for the Village. Mr. Rooney stated that was correct, implementing the system so the Village would get rid of what it has now, and residents or users would be able to go to the website to purchase permits and provide necessary documentation, so it is all one package.

Ms. Mailander added that this was something that the Village was looking into for 2019, and it is certainly something that they are interested in. Mr. Rooney added that the permits would be an option that the Village could determine when it would want to do this.

1. Budget

1. Award Contract – Year Two of Two Year Contract – Disposal of Recyclable Materials

Ms. Mailander stated that the award of contract for year two of two-year contract for disposal of recyclable materials would be awarded to Atlantic Coast Fibers, LLC. She added that they did reduce the amount that the Village was getting for the base prices for corrugated, paper, and comingled, but they were holding them for the second year of the contract.

Councilwoman Walsh stated that she had been watching documentaries about plastic bags and the overuse of the plastic bags and there were a lot of communities where grocery stores were charging for using or not recycling plastic bags. She added that she didn’t know if it was something that REAC addressed. Deputy Mayor Sedon stated that Elle Gruber and Lisa Sommers have presented at the Council. For several months they have been researching in other communities to see how it works with banning plastic bags, charging a nickel to use plastic bags, or even looking into grants to buy reusable bags and then distributing them through REAC. He added that they anticipated it might take about a year to look at all the options and then bring it before the Council with recommendations.

2. Award Contract – Eradication of Bicycle Lane Markings – Portion of Westbound Garber Square

Ms. Mailander stated that the Police Department conducted a traffic study of Garber Square last June. The recommendation was to extend the combined right turn only/bike lane from 180 feet from the intersection to 360 feet from the intersection. This would require the removal of approximately 856 square feet of the existing green bicycle lane markings. There are two options for this, to grind off the markings or coat the green color with a specific product.

Ms. Mailander stated that the total cost for coating the green color and then installing new directional markings is $11,503.70. She added that there was money in the budget for this project. It will be done with a Black Street Bond Coating which is recommended by the Police Department, and it is a proprietary product to Pavement Impressions, Inc. who also did the original bike lane.

Councilwoman Walsh questioned as there is talk about the developments and Franklin Avenue and the Safe Routes to School, bike lanes are part of that process. So, she stated that the Village should think about their designs and if it would be similar to the plan for Grove Street. She added that this one is very specific to the trestle area, but she thinks it should be brought up in future discussions. Mayor Knudsen added that the cases of side swipes were significantly increased over this, and she has found that everyone is lined up in the bike lane. She thinks this is a positive move forward.

3. Award Contract – Crossing Guard Services

Ms. Mailander stated that the Village of Ridgewood outsources its crossing guard services, and it did go out for bid again this June. There were two registered plan holders, and one bidder. The sole bidder is All City Management Services with a quote of $387,369.45 for 31 morning and 31 afternoon school crossing guard posts for one school year. The second planner did not bid, they had certain concerns that were raised by their legal department.

Ms. Mailander stated that All City Management was the current provider, and the increase was due to the fact that the Village did add an additional post and gave a cost of living increase for wages for the crossing guards. It had been two years since they had received an increase. She added that this contract is for one year with an additional two year contract option. Ms. Mailander stated that this has been a very successful endeavor and the Village has saved having Police Officers manning school posts. It truly been beneficial because now the Police Department can be enforcing traffic around the schools instead of covering as crossing guards. The most recent information she received was that there were only two school posts in the school year that the Police Department had to cover where prior, they were covering a majority of the crossings on certain days.

Councilwoman Walsh questioned if the cost of living allowance is assuming that all of the crossing guards are returning individuals. Ms. Mailander stated that Councilwoman Walsh was correct. Apparently the crossing guards were at a minimum base rate which previously was $17.70 and went up to $18.05. Councilwoman Walsh questioned if a new individual would be coming in at the higher price. Ms. Mailander stated that the amount was the minimum base rate and after that they would probably get more if the rate goes up. She agreed to find that out for Councilwoman Walsh.

4. Award State Contract – Replacement of Carpeting – Police Department

Ms. Mailander stated that the carpeting in the Police Department is the same carpeting that was there in 2005 when they moved in. It has started to become bare and buckles in some places with fraying edges. They have newly polished hallway floors in the Police Department and it would be nice to add to the improved appearance with new carpet. Ms. Mailander said that this purchase was under State Contract, and the quote provided by Brother’s Carpet and Flooring of Hackensack was in the amount of $31,850.00 which is in the capital account.

5. Discuss Contract for Professional Planner – Affordable Housing Planning Consultant

Ms. Mailander stated that this professional services contract was for a professional planner as Affordable Housing Planning Consultant, Elizabeth McManus, who has worked with Mr. Rogers on affordable housing. This is her contract for the year 2018.

Mr. Rogers stated that the Village is hopefully going to resolve what is declaratory judgment action sometime during 2018. We are still in settlement negotiations with the Fair Share Housing Center dealing with trying to determine how to approach future zoning in the Village and the components of overlay zones and which properties should be considered. Those are the last two items that need to be resolved, and he does not think the Judge will give the Village much time to resolve them. They hope to have it completed sometime within the next three to four months. Mr. Rogers stated that they may be back before the Council with regard to a discussion on a potential settlement with Fair Share and seeking court approval of that settlement.

Mayor Knudsen added that Ms. McManus is remarkable and tops in her field. She is certainly in an area of expertise and she has been very helpful to the Village.

6. New Five Year Lease – Pease Upper Levels

Ms. Mailander stated that the Main Level and the Balcony of the Pease Library are rented out currently to Ridgewood Medical Media and the tenant has been there since 2009. Their lease expires on May 12, 2018. Ridgewood Library went out with an RFP and they did receive the sole bidder which again was Ridgewood Medical Media. The proposal has been examined by a Trustee of the Library and administrative staff and was approved by the Library Board. They proposed and initially said five years with two three-year renewable options. Mr. Rogers reviewed the contract and has recommended an initial lease of three years with one three-year renewable option, and Ridgewood Medical Media is willing to go with that.

Ms. Mailander stated that the Library would like to approve this so they can enter into a new lease with Ridgewood Medical Media as of May 13^th.

1. Policy

1. Blade Sign Ordinance

Ms. Mailander stated that Brigette Bogart, Village Planner, had worked with Mr. Rogers regarding the blade sign ordinance. Ms. Bogart said that there have been a number of discussions at the Planning Board regarding the pedestrian safety aspect of the downtown and how to make the downtown more inviting. There was a lot of talk about signage and the current signage regulations. This particular ordinance only focuses on one particular type of sign, called the blade sign, which is basically any sign that runs perpendicular to a building façade. She handed out a document containing pictures of blade signs which gave different examples of how blade signs are used to make communities more walkable.

Ms. Bogart stated that right now, when walking down the street and trying to identify the building, most pedestrians would have to step out to the curb to identify the business that they want to patronize, because the Village has all signage parallel with the building facades. What the blade sign does is make it safer for pedestrians and make the streetscape more pedestrian oriented versus more vehicle oriented. Ms. Bogart stated that she drafted an ordinance that would permit the blade signs in the B-1 and the B-2 district and there are some conditions and regulations that were set up in draft form for review. She added that the HPC committee would have control and review of all blade signs because this is a new concept for the Village and they want to make sure that they are controlling the applications as we move forward.

Ms. Bogart stated that they were suggesting in the draft ordinance that blade signs would be permitted in addition to any other permitted signs that are currently in the regulations. There would be one blade sign per business unless it was a corner building and then there could be two or a caddy-corner blade sign. If the blade sign was encroaching on the right of way, the business would need an encroachment permit as the Village requires for all awnings at this time for lighting. Blade signs can only be located on the first floor, cannot exceed two feet in area, and cannot intrude more than two feet into the right of way. The ordinance suggests that all blade signs cannot exceed a thickness of six inches, and the bottom of the blade sign for safety purposes, has to be a minimum of eight feet above ground level. Ms. Bogart added that they must be double sided, and they can be externally illuminated but their illumination must be reviewed by the HPC committee and must conform with the lighting regulations set forth in the Village code as they presently exist. The blade signs would have to be mounted on a separate architectural bracket that has some visual interest, and they must have the same consistent design theme as the main signs located on that same retail space.

Mayor Knudsen thanked Ms. Bogart, Councilman Hache, and Bill Gilsenan for all their work. This was a collaborative effort and the Village has been trying to rethink sign ordinances. This is a terrific first step and a great opportunity to become a more pedestrian friendly and more visually interesting Central Business District.

Councilman Voigt stated that he thought it was a good idea. Councilwoman Walsh questioned if the Village had any challenges with the signs lately, and what was the reason that these would be added as the Village has traditionally preferred less signage, and then the signs were added to the corners to give some direction. She asked what was the reasoning behind it, and it was because the businesses were uncomfortable with the present signage. Mayor Knudsen stated that several years ago she started rethinking the sign ordinance, and then there were additional draft documents related to that. She added that a couple of years ago when FISH restaurant came before the Historic Preservation Committee, because of the structure and the recess of the front door, they wanted to include perpendicular signage. In order to do so, they would have had to go before the Board of Adjustment. It was the only way that restaurant would have been visible from the sidewalk. Mayor Knudsen added that very often the Village finds that the sign ordinance is actually very restrictive. They were looking to update and give more visual interest in the CBD, and become more pedestrian friendly, and give businesses the tools they need to succeed. She added that they were trying to up the ante so that businesses do have access to those tools.

Councilwoman Walsh stated that what was presented was great samples of how it works, but with awnings and then signs on the awning and window signs and then this blade sign, how is the ordinance going to be written so that there is a limit and there aren’t signs everywhere. Ms. Bogart stated that the rest of the sign ordinance really needs to be updated and brought to current standards, but they wanted to address this issue first because it is really focusing more on pedestrian safety than visual interest. The second portion that will be updated is the balance of the sign code and we must coordinate that and make sure it stays consistent, but there was the additional safety net of requiring the HPC committee to review it. Ms. Bogart added that the Planning Board has been talking in detail about the signage ordinances that need to be revised tastefully.

Councilman Hache stated that one of the revisits to this was the CBD Business Community Forum in January and a good portion of the discussion centered around signage in the CBD. One of the concerns was that the look and the feel of the CBD can be somewhat sterile as there are very stringent regulations on the signs. He added that businesses expressed their willingness to have just a bit more individuality in promoting themselves. He knows that some of the discussion has been about ordinances being outdated which has also triggered a review of those. Councilman Hache questioned how one would balance bringing in individuality without making it look like the Las Vegas Strip, so it is coming up with something that is tasteful. Particularly in Europe the blade signs add a lot of charm and character to the downtowns. He added that another aspect was the safety aspect as driving past a business people need to turn their head to see what they are passing, or looking down at their GPS. There is a lot of driver distraction and it was one of the safety issues that was talked about.

Councilman Hache added that in Ireland the bracket is lit so instead of having the outside source of lighting to reflect on the sign it actually reflects down from the rod itself, so it adds uniformity, but it is also a nice touch and keeps things very clean. He questioned whether Ms. Bogart had seen those applications in the United States, to which Ms. Bogart responded that she would have to think about that. She also said that they do allow in the draft for external illumination to be reviewed by the HPC Committee and it must be in compliance with the lighting regulations which doesn’t permit glare and it has to be directed at the sign. The HPC Committee also requires a six-month review for any lighting being proposed, so that can be controlled, and it can be seen what comes about from any proposals.

Mayor Knudsen stated that the Planning Board would like to have more pedestrian visibility, and visual interest, and just to Councilwoman Walsh’s point, they have already had a number of discussions about the type of signage and how much signage, and to rethink the issue because it is presently very restrictive. She added that what has been done and discussed regarding the A-frame signs is that they take up a certain amount of square footage. So, if a business wanted their square footage to be an A-frame, but someone else could have square footage that equals Betsy the Sheep, allowing the ordinance to expand and to say a business could have a certain amount of square footage to use as they wish. Mayor Knudsen added that what they were trying to create more visual interest and not to be so restrictive. She added that having HPC take a look, is helpful because when speaking about architectural bracketing and signage, you want to make certain it is all appropriate.

Mayor Knudsen stated that this draft ordinance would now be taken to the Planning Board. Ms. Bogart stated that it would have to be introduced before the Council and then the Planning Board would be reviewing it. Then it would be brought back before the Council to be adopted. Mayor Knudsen questioned Mr. Rogers if this was something that he put together and if he was comfortable with it. Mr. Rogers responded that Ms. Bogart put it together and he reviewed it. He asked for several amendments, particularly the definition of a blade sign, but he was very comfortable with the ordinance. Mayor Knudsen stated that the Council would get the ordinance on the schedule so that once it is introduced they would put it on the schedule for Planning Board and then move it forward. There was discussion on whether the Historic Preservation Committee should be involved. Mr. Rogers responded that for applications it may be something they should be involved in at the review stage.

2. Amendment to Village Code – Backyards – Bands and Music

Ms. Mailander stated that the Village has a section called Nuisances Enumerated, which is Section 172-618 of The Ridgewood Village Code and it says that unnecessary blowing of whistles, sirens and horns, ringing of bells at any time, and the loud playing of radios after 11:00 P.M. is something that should not exist. Any radio shall be deemed to be playing loudly if the noise from the same is of a sufficient volume to disturb the sleep of persons in the immediate vicinity.

Ms. Mailander stated that the recommendation is to add to the loud playing of radios, it would say bands or music, and then any radios, bands, or music shall be deemed playing loudly. This would allow for individuals who may have backyard parties with a DJ or a wedding, or something of that nature, this way it would allow and encompass the bands and the music being played.

Mayor Knudsen stated this was brought about by a resident who reached out because the code did not address this. The question is whether or not the Village wants to specify certain nights because they certainly don’t want someone to have a backyard band on a Wednesday night. She stated that the question was that the individual went to the Police Department to get a permit and there was no permit process. They were told that if someone calls in at 8:00 P.M. and the resident could have the entire event shut down even if they paid for the band to play to a later time. Mayor Knudsen stated that anyone could have a band any night of the week and if no one calls, it isn’t a big deal, but we could specify it might go to 11:00 P.M. in case someone does call. It adds to that piece where there is some comfort level where you can go to a certain time without being shut down.

There was agreement among the Council to change the Amendment to state Saturday night. Ms. Mailander added that as Mayor Knudsen indicated band night could be any night of the week as long as it’s not called in that it can go on. Mayor Knudsen stated that this is just a comfort level for someone that is going to pay for a band to know that they are not going to be shut down early. Mr. Rogers stated that the Village has to be careful that it’s not too subjective, as the ordinance could be defeated for being too vague. Ms. Mailander stated that the noise would have to disturb the sleep of persons in the immediate vicinity. Mr. Rogers stated that one of the concerns would be who was going to determine that. Ms. Mailander stated that was how the wording possibly existed, and to change it would involve changing the existing ordinance. Mr. Rogers agreed that may have to happen.

7. MANAGER’S REPORT

Earth Day – Ms. Mailander stated that Earth Day was a wonderful day in Ridgewood and she hoped a lot of people got out to see everything that was there, there were a lot of booths and many of the Village staff were there. It was also the Daffodil Festival held by the Ridgewood Conservancy for Public Lands. Held at Memorial Park at Van Neste Square, it was a beautiful day. Ms. Mailander stated that she was thrilled with the level of attendance and she wanted to thank everyone who helped to make the event a great success. There were many Village Departments present: Engineering; Health; Recycling; Water; and a lot of different types of booths.

The League of Women Voters Candidate Debate – Ms. Mailander stated that The League of Women Voters Candidate Debate is on Monday, April 30^th at 7:30 P.M. in the Court Room. It will be broadcast live on Cablevision channel 77 and Verizon channel 34, but anyone wishing to come is encouraged to come and enjoy the debate in person that evening.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          

Reminder – Election Day – The Municipal Election is Tuesday, May 8^th, and the polls are open from 6:00 A.M. to 8:00 P.M. Registered voters should receive a sample ballot in the mail approximately a week before the election. There are four candidates running for two Village Council seats.

Budget Newsletter – Ms. Mailander stated the Budget Newsletter is being prepared and will be mailed to all residents some time next week. The Public Hearing for the 2018 Village of Ridgewood Budget will be held Wednesday, May 9^th at the public meeting which begins at 8:00 P.M. in the court room.

“Spring Fling” – Ms. Mailander stated that each year Ridgewood High School students hold a prom-type dance for senior citizens. This is a free event and includes all seniors in Ridgewood. It took place tonight at Ridgewood High School. The Village supported the event by providing transportation through the Village bus.

Turf Field – Ms. Mailander stated that she just received an update it is going to be replaced as the Council did vote to award a contract. The work should begin approximately the week of May 7^th and run through the entire month of May to be done by the end of May or beginning of June. Some of it is weather-dependent, but they will certainly be ready for the start of day camp at the end of June, and also for any summer activities and the Fall going forward. She stated that she wanted to thank the Council for moving that forward so the sports teams and camp can use that field again.

8. COUNCIL REPORTS

Planning Board – Councilman Voigt stated that the Planning Board met on April 17^th and approved a minor subdivision on Franklin Turnpike for two homes.

Library Board of Trustees – Councilman Voigt stated that the Library Board of Trustees met on April 24^th. There were several items of note. The Friends of the Ridgewood Library had their author luncheon today and was attended by well over 400 people at Seasons in Washington Township. The author was Nicole Krauss of Forest Dark. Paul McCarthy, President of the Friends, as well as Rebecca Rubenstein put on a very well attended and interesting luncheon. The monies that were raised go to the Friends of the Library and also the Library itself.

Councilman Voigt stated that the Ridgewood Library is working on digitizing local newspapers, the Ridgewood News, from 1891-2011, so they are going to be easily searchable when that is completed in the next three or four months.

There is an upcoming presentation by Vic Aurora, one of the Board of Trustee members, on Data Breaches of Equifax and Facebook, he is an IT professional, and the presentation will be May 1^st at 7:00 P.M. in the Library auditorium. There is an upcoming Library Foundation Clam Bake on Saturday, June 16^th at the Ridgewood Country Club. It is a fundraiser for the Library and there are tickets for sale online.

Earth Day – Deputy Mayor Sedon stated that it was a great day in the park. Nancy Bigos of the Parks Department did a great job, and Vic Amoroso did an excellent job with setup. He also wanted to thank George Wolfson who has been a driving force behind the Earth Day celebration. He is involved in all of the meetings and is a tremendous asset on many of the committees that the Deputy Mayor serves on as well.

Citizen Safety – Councilwoman Walsh wanted to report on the Shared Keys program, Sheila Brogan, a Board of Education member, reported that on April 19^th there was a conference which attracted 75 participants, high school age drivers, parent or guardians. She gave compliments to the Ridgewood High School staff for organizing, and coordinating the program aimed at improving the safety and skills of young drivers with the support and involvement of adult family members.

The HSA liaison, Melinda Cronk, reported the Annual Crossing Guard Appreciation Breakfast is scheduled for May 3^rd at 9:00 A.M. in the Education Center and that is sponsored by Federated HSA.

Councilwoman Walsh stated that the May Citizen Safety meeting is going to be cancelled so that everyone can attend the Living to 100 conference which is scheduled for May 17^th, which is actually full and there is a wait list that has been established. It will be a program discussing health benefits but also how to get around, mobility, and things of that sort.

Signal Division – Councilwoman Walsh stated that the Signal Division will be working on the mounting of signs for the traffic control devices. Some residents are reporting difficulty viewing the signage.

Arts Council – Councilwoman Walsh stated that the next artist talk, which is part of the Guild’s Film Festival, will be Scott Rosenfeld on May 10^th at 7:30 P.M. and one of the theaters will be their theater for this talk. Mr. Rosenfeld is best known for Home Alone, Mystic Pizza, Teen Wolf, Smoke Signals, and Extremities, so it will be very exciting, and the film festival will be on as well. Tickets can be purchased at Mango Jam.

Maple Field – Councilman Hache stated it was a much needed decision to bring the field offline, but it was a necessary choice, and he is happy with the work that was done to get this field up and running very quickly. Nancy Bigos, Dan Cramblitt and Rich Brooks, worked very hard against a tight deadline and also worked with the different sports groups to make sure that the Village fulfilled the needs for the fields as there are five different sports played on that field counting Co-Ed. That is eight different programs, not to mention the summer camp for Graydon. He added that it was going to be completed earlier than he thought.

Central Business District Business Forum – Councilman Hache stated that the second Central Business District Business Forum would be held Monday, May 14^th from 6:00 P.M. to 8:00 P.M. at Village Hall. He encouraged business owners to join the forum and stated that last time a lot of good ideas came from the discussion. He thinks that the sign ordinance is being discussed and other aspects of the ordinances that effect the business flow in the CBD, are a good outcome from the first forum. Councilman Hache stated that the forums have opened up a dialogue with the Village Council which is the best outcome.

Mayor Knudsen added that she thought the CBD Business Forum was one of the best meetings they ever had because all the business community was there and it was a lot of incredible input.

Bergen County Historic Preservation Award – Mayor Knudsen stated that she received a notice in her mailbox from the Bergen County Historic Preservation Office requesting recommendations for candidates to be the recipients of the Bergen County Historic Preservation Awards for Historic Preservation. The moment she received the notice, she asked everyone to help recommend Isabella Altano for the award. Ms. Altano was a Planning Board and Historic Preservation Commission member and worked tirelessly to preserve the historic Schedler House, one of the last remaining Dutch Colonial homes in the area. Letters were sent in with Ms. Altano’s biography and many people stepped up, including Janet Fricke who organized everything. Mayor Knudsen just learned that Isabella Altano has just been selected to receive the 2018 Bergen County Historic Preservation Award posthumously and she has been cited in the category of Preservation Leadership, which is one of the greatest honors that the Village could have for Ms. Altano.

9. COMMENTS FROM THE PUBLIC

Mr. Rogers stated that he would like to make a comment about decorum and the manner which the ordinances say that the public comment section should proceed. This issue has been dealt with and addressed before, but it’s worthwhile saying again. Under Section 320 of the Village Code, it states that any person who shall disturb the peace, make slanderous remarks, or conduct themselves in a boisterous manner while addressing the Council shall be barred from further audience before the Council, except if the speaker submits to the proper order of these rules, permission for them to continue can be granted by a majority vote. He added that it does say that the comments in the way of addressing the Council must not be boisterous or at least disruptive to the Council. There can be comments that are critical, its not as if nothing bad can be said, but the manner and decorum and the way that the speech is delivered is important and whether or not it is considered to be disturbing. Mr. Rogers stated that aspect of the ordinance could be enforced and to encourage everyone to maintain proper decorum going through this process.

Laurie Weber, 235 South Irving Street, stated that she owes a great debt of gratitude to Heather Mailander as she has emailed her, and she has to say that Ms. Mailander is so friendly and respectful, and actually gets things done. Ms. Weber went through a nightmare with leaf removal and ongoing snow removal issues, and Ms. Mailander was always pleasant and willing to help. She wanted to thank Councilman Hache because his robo-call was the first one she ever listened to from beginning to end and she found it very comforting after the very disturbing yelling that she had witnessed earlier in the week.

As a 34-year resident, the level of vitriol that she has witnessed in this recent race for two seats by certain campaigns and certain proponents of that campaign is unnerving, and disheartening. She had hoped as a citizen, she and her neighbors could somehow be instrumental to never let this happen again because it is beyond an embarrassment. It is a dark cloud hanging over people who feel compelled to answer these things everyday on social media or with neighbors. It has been horrible, and she wasn’t soothed after leaving the podium and it brought to mind a certain email she received regarding a term of attack dogs used to describe individuals who come to Council meetings. Ms. Weber stated that she was insulted when she saw that, but now she thinks maybe that was directed at the two men who got up after her. She was unnerved sitting just a few feet away from there.

Ms. Weber stated that she owed a lot of credit to the Councilmembers for being able to sit through some aspects of the public comment and being willing to serve because she had a hard time just sitting across the aisle from it.

Rurik Halaby, 374 Evergreen Place, stated that for the record there was a terrific event that took place last Sunday, the Daffodil Festival and Earth Day Fair, and how sad for Deputy Mayor Sedon to not give credit to the one person who made it happen, his wife Cynthia. He stated that Earth Day was going nowhere until Cynthia and the Conservancy came in and really tapped the talent of the Village to make it happen.

Mr. Halaby also stated that Mayor Knudsen called him a liar and he’s not sure what the rules and regulations of the town are for a Mayor to call a resident expressing his view a liar, but it was ok because coming from the Mayor it was a compliment. He stated that regarding the Church, he never said it was a Church raffle and neither did Mr. Lehman. He made it very clear that it was the Glen Rock School that was associated with the Church. He stated that he never said anything about collusion only that the right thing to do with a charity like that is to give the money back.

Mr. Halaby stated that as far as the discussion that took place between Councilman Voigt and Mr. Rogers, he understood that they cannot use any anti-nepotism law to discriminate against people on account of familial relationships. For instance, if Ms. Mailander has a niece who decides to apply, she should be given every chance. However, he is sure that Ms. Mailander would recuse herself and announce to everyone that her niece was applying and make sure that she was totally out of the picture as far as making any decisions. Mr. Halaby stated that the point he is trying to raise is that there is no State Law that says a municipality has to offer its citizens priority over other people, it is a choice of the Village.

Glen Rock and other towns do not have this, and he would like a lawyer to tell him if there is a State law that requires Ridgewood to give priority to its residents, because as he understands it there is not. Mr. Halaby stated that if that was the case, why was there a debate on whether this ordinance should have been changed if nothing could have been done about it. Why was there any kind of debate. His point to the Mayor, reiterating that he has nothing against her sons, is with someone on the Council not disclosing that one of their children is on the list. He read a list of test results of individuals on the Civil Service list, pointing out that Jack Knudsen was number eight on the list.

Mayor Knudsen stated that in Mr. Lehman’s email and in his mailer, he directs people to go to a part of a video tape, where to start the video tape, and inserts language there that she never said. The truth of it is that if a viewer went back, they would hear Ms. Sonenfeld say that this discussion excludes Police and Fire safety. When she made that statement, she was talking about jobs like Clerk Typist, Receptionist, Mechanic, civilian positions, and the official minutes are there. The fact is that nothing was hidden. Roberta Sonenfeld had a certified list from the State before she was ever elected, Mayor Knudsen couldn’t keep a secret, and all Councilmembers knew it.

Mr. Halaby stated that talking about his group, it includes just him as he is a highly independent thinker and he can’t even include his wife in his group. He stated that he loves this Country and this Village, and he sees similarities between what is happening in Washington and happening here, and it is scary.   Mayor Knudsen stated that she agreed there was a swamp atmosphere, but it is not from the Council. They are just trying to give the facts and the legal information. She stated that she would send Mr. Halaby all of the minutes so that he could see it.

Mr. Rogers stated that Mr. Halaby brought up a couple of legal questions that he wanted to clarify. He pointed out that his memo shows that Civil Service is designed to prevent familial relationships having an impact on the hiring process, as it tries to get the best person hired. Reading the Civil Service statute and regulations, they talk about preferences given for disabled persons, veterans, and it also recognizes that municipalities can have residency preferences. The residency preferences in Ridgewood were here before he became the Village Attorney. From the standpoint of being able to change the Civil Service regulations and what they call by-passing or jumping over someone, if you don’t fit the criteria to jump over someone you can’t do it. The threshold criteria for the job is set before the test is even given. The abilities or the certain aspects of the job that are pertinent to the position and the test are also stated at the time of the announcement of the test.

Mr. Rogers stated that all of those things are done from the State, and from a nepotism standpoint, from a familial relationship, that is not a criteria that can be used to bypass or jump someone. He stated that if he remembers correctly, of those first seven individuals, someone went to the Bergen County Police Department, another individual went somewhere else. He added that people take the test and are put on the list by the State. That doesn’t mean that they are the ones that are going to be hired because they go elsewhere, take another job, or may not want to work in Ridgewood. Mayor Knudsen stated that she would send all of the documents to Mr. Halaby and they could have a discussion.

Mayor Knudsen thanked Cynthia Halaby and the Conservancy for all of their work on the Conservancy.

Hans-Jurgen Lehman, 234 Union Street, stated that he wished to commend the Village for moving ahead with the garage on the Hudson Street lot. It was a very informative presentation, and he felt encouraged that not too far down the road something would be happening there that would be a benefit to the Village.

Mr. Lehman stated that his second observation was that when the Council speaks from the dais it seems like they treat it like a bully pulpit. When his name was dragged though the mud he didn’t hear Deputy Mayor Sedon ever call point of order, as things got heated and he is put at a disadvantage because there are certain things he cannot say but certain things can be said about him.

Mr. Lehman stated that he has never objected to the Mayor’s children being Civil Servants in the Village of Ridgewood. The process was properly handled, people were certified, they applied to the position and were given the position. If they hadn’t gotten the position, someone else would have gotten it, it would have cost the Village the same amount of money no matter what. His objection is that early in the tenure of the Councilwoman, she voted on a Civil Service related ordinance in an affirmative vote, and he feels that she should have recused herself in that vote.

Mr. Lehman stated that he is not working on behalf of a campaign, but he is speaking for himself because he is upset and deeply disappointed by the Council’s performance. He addressed Councilman Hache and stated that at no point would he ever say that a House of Worship in this town would collude with anyone on this dais for any particular reason. He just thinks for Councilman Hache to use the word collude, and to accuse him of using the word collusion, is totally and egregiously incorrect. His objection is to the optics, when a sitting public official takes any amount of money, it looks terrible for the Village of Ridgewood.

Mr. Lehman stated that he is painfully familiar with how Civil Service works, and he understands it very well. He is also painfully familiar with the issue of ethics and optics. Mayor Knudsen stated that she did not take money, and before dragging people’s names through the mud at least ask them to respond before emailing to people.

Jim McCarthy, 153 Hope Street, stated that generally he tries to adhere to the country saying to never wrestle a pig in the mud because you get dirty and the pig likes it, except when the pig nails the mud to his front door. He thought that the inferences contained in the mailer and the email were stunningly riddled with falsehoods, there inferences were clear and unmistakable. He stated that what Councilman Hache did was difficult and out of character for someone who is not up for election, but he applauds him for rejecting something that he thought was morally repugnant for the implication. If it’s a random game of chance as he believes it is, the Mayor took nothing, she won something, it’s the same as being hit by lightning with its randomness.

Mr. McCarthy stated that he sees nothing but mean-spirited false unnamed sources and reports. If you go to Jamboree and ask if there is any record of the Mayor profiting from her 10 plus years of involvement they would say there is no record of that. Those cascading seeds of doubt are vile poison put out for the purpose of discrediting the Mayor today, and tomorrow it could be anybody else. He thanked Councilman Hache for trying to set a higher bar for the conduct and the discourse in the Village.

Greg Brown, 444 Linwood Avenue, stated that he wanted to thank the Council for their service. He added that the Hudson Street garage is the nicest of all of the iterations that he has seen to date and he especially liked the fact that there is the opportunity to possibly convert space into retail at a certain point. He felt they should not put meters back on the street parking but place some sort of paying kiosk for both sides it would be great. Secondly, he wanted to bring up, as we get into Spring and Summer, that Ridgewood seemingly has more restrictive ordinances related to what residents can do with water, and as far as he knows they haven’t quite passed anything that restricts the other towns in the same ways.

Boyd Loving, 342 South Irving Street, stated that he agrees with Councilwoman Walsh regarding WaterSmart, as he also got his bill this week. He received his electronic notice before the paper bill and paid it immediately. Upon receiving the paper bill he felt there was enough information for all of his needs, and he did not see spending $500,000 for more information. How much he used and how much he owes is really all he needs to know.

Mr. Loving stated that he was somewhat disturbed about the proposal regarding bands. As 11:00 P.M. is the time for many adults to go to sleep, but he is a grandparent to a four-year-old and an eight-year-old that go to sleep earlier. There have been occasions where bands are playing very loud, so having a band play until 11:00 P.M. is not good. Who determines whether it is loud or not. If you are right next door to people with a rock band playing, 11:00 P.M. is kind of late if you have children. Granted if there are nothing but adults that’s one thing, but he doesn’t know many neighborhoods with nothing but adults. The reason that people move to Ridgewood is for the schools, and there are a lot of kids that need to get to bed early at night. He added that he would strongly object to one or two nights a week when a band can play until 11:00 P.M. It doesn’t make a difference how loud they are, there has to be a decibel level restriction put on this, and there must be something that the Police can do if it is really disturbing. Mr. Loving encouraged the Council to think about the children before passing anything.

Gail McCarthy, 153 Hope Street, thanked the members of the Council for serving. She also thanked the Council for presenting a very nice compromise to what was presented a few years ago. She thinks the garage is a very nice design and she thinks a lot of people would be excited about it. As far as the design goes, she is concerned as a young man from Northern Highlands jumped off of the Garden State Plaza parking garage fifth level recently, so she asked that when the Council is looking at the open level on the top floor, to consider putting the railings that curve out so that it makes it difficult for anyone to do something like that.

Lorraine Reynolds, 550 Wyndemere Avenue, stated that a few minutes ago, they heard Mr. Lehman say he never said Mayor Knudsen voted on Police and Fire. She wanted to read from his email which he sent that seemed to negate his statement. She stated that she listened to the tape, and that everyone should listen to the full tape, which she summarized to say that they are talking about non-competitive Civil Service civilian jobs, which is what the Mayor was advocating for. Ms. Reynolds added that at the end of the tape the former Mayor of the Village stated that he was glad the Village had residency requirements for Public Safety.

Anne Loving, 342 South Irving Street, stated that she wanted to quote and paraphrase slightly, earlier this evening Councilman Hache said something that really bears repeating, just because you have the right to do something does not mean it is the right thing to do, which she thought was perfect.

10. RESOLUTION TO GO INTO CLOSED SESSION

Deputy Village Clerk Donna Jackson read Resolution #18-144 to go into Closed Session as follows:

11. ADJOURNMENT

There being no further business to come before the Village Council, on a motion by Councilwoman Walsh, seconded by Deputy Mayor Sedon, and carried unanimously by voice vote, the Village Council’s Work Session was adjourned at 10:53 P.M.

______________________________

                                                                                                     Susan Knudsen                            

Mayor                        

______________________________

              Donna M. Jackson

           Deputy Village Clerk

A REGULAR WORK SESSION OF THE VILLAGE COUNCIL OF THE VILLAGE OF RIDGEWOOD HELD IN THE SYDNEY V. STOLDT, JR. COURT ROOM OF THE RIDGEWOOD VILLAGE HALL, 131 NORTH MAPLE AVENUE, RIDGEWOD, NEW JERSEY ON FEBRUARY 28, 2018 AT 7:30 P.M.

1. CALL TO ORDER – OPEN PUBLIC MEETINGS ACT – ROLL CALL – FLAG SALUTE

Mayor Knudsen called the meeting to order at 7:33 P.M. and read the Statement of Compliance with the Open Public Meetings Act. At roll call the following were present: Councilman Hache, Deputy Mayor Sedon, Councilman Voigt, Councilwoman Walsh, and Mayor Knudsen.  Also present were Heather Mailander, Village Manager/Village Clerk; Matthew Rogers, Village Attorney; and Donna M. Jackson, Deputy Village Clerk.

Mayor Knudsen led those in attendance in the Pledge of Allegiance to the flag as well as a Moment of Silence to honor the men and women serving our Nation, our first responders, and all those who suffer needlessly from violence.

2. COMMENTS FROM THE PUBLIC

Mayor Knudsen asked if there were any comments or questions from the public.

Gary Cirillo, 260 South Pleasant Avenue, stated that he is the President of Project Pride, which is a civic organization that does all of the plantings downtown, he added that he knows the Council is coming up on the Budget beginning this weekend, and asked that the Council understand that any picture that is taken of the downtown always includes an aspect of Project Pride whether it be the flowers, the kissing balls which have become the snowflakes, so on and so forth. He added that he thinks this year their duties will be increased, and they will be asked to water some trees so with all that said he asked that the Council take that into consideration.

Mr. Cirillo added that he wanted to appeal to the Council to consider some construction, with the new housing and things that are coming into the town he feels that the Village could greatly benefit from a better bicycle stand across from Bagelicious, perhaps something with a roof on it that would encourage more people to take bikes. This would allow them to be covered and the Village could encourage more people to use bicycles to get to work. Mr. Cirillo added that right now it is very haphazard as the grass isn’t cut around there and it looks terrible and is not inviting for someone to take a bike. He is hoping that the Village can lead the way in that regard and have one of the best bike facilities for all of the commuters.

Mr. Cirillo also added that he wanted to approach the Council about possibly building a pickleball court somewhere in the town, as the Council is aware this sport has taken off and the dimensions are much smaller than a tennis court and there is a great need for it. He added that the goal would be to have it somewhere at Vets Field. He’d like to make Vets more of a sports area where people could come and do a multitude of things. The only things that are missing right now are basketball and tennis (which is just too big to put in), but he has approached the Council before about basketball and perhaps pickleball. Mr. Cirillo also added that a final issue was along the path to perhaps having some exercise equipment at certain points, known as stations, where people can do chin-ups and other exercises so that anyone who visits, such as when the weather is warm and it is used all day, he would like to see Vets used to its greatest ability.

Mr. Cirillo stated that as the Village builds for the future and as there are more people coming to town and there will be a need for more things.

Denise Fabiano, 618 Spring Avenue, stated that she was there on behalf of JOLT to ask the Council to sign a resolution opposing a bill pending in the Senate called the Concealed Carry Reciprocity Act of 2017 or CCRA. She stated that first she wanted to say what this Resolution is not about. It is not about any changes to our Second Amendment Rights. It is about this State’s right and this community’s right to have its own laws apply to everyone who is physically in our State whether you live here or whether you are visiting from Louisiana or Pennsylvania or any other State.

Ms. Fabiano added that if the CCRA becomes law it would require each State to recognize the concealed carry standards of every other State. In other words, as long as a visitor to our State has a permit to carry in their home State, they can carry here too. So, what does that mean. New Jersey has among the toughest gun laws in the Country, not surprisingly we also have one of the lowest gun violence rates ranked number 45 out of 50 States. New Jersey requires that anyone who wants to carry a concealed weapon be 21 years of age, and go through a rigorous vetting process. It includes safety gun use training, a background and reference check, and to demonstrate what’s referred to as a justifiable need to carry. She added it was not easy, and in contrast there are 12 States that don’t require any permit at all including Vermont, Maine and New Hampshire. In Pennsylvania, a State that borders us, no safety training is required and people with violent, criminal, or domestic violence convictions, as well as teenagers are allowed to carry. Ms. Fabiano stated that if the CCRA becomes law they will be allowed to carry here too.

Ms. Fabiano stated that to get a concealed permit in New Jersey, right now an individual has to go to local law enforcement and then go before court. Perhaps that’s why law enforcement has overwhelmingly opposed this legislation. It’s been denounced by the Fraternal Order of Police, the International Association of Chiefs of Police, the Police Foundation, and the Major Cities Chiefs Association which includes the 66 largest law enforcement organizations in this Country. She added that people are allowed to carry their weapons through our State, that has always been the case under New Jersey law, they just have to carry it locked up in a manner that has been specified by Statute. They cannot keep them in their pocket as they walk around the street or drive down Route 17 and that is a decision that our State has made. She stated that New Jersey has a high-density population and she, for one, wants to know that when she is walking down the street or sending her child to a concert that someone from a neighboring State isn’t standing next to them with a gun in their pocket without having been put through the application process that is required here in New Jersey.

Ms. Fabiano stated that in closing, she just wanted to ask that the Council remember that under the CCRA a resident of our town would be denied a permit to carry in New Jersey if they had a criminal conviction. However, a resident from another Sate with that same conviction would be allowed to carry here with their out of State permit. That just can’t be, and that is what this resolution is about.

Ann Burton Walsh, 112 South Irving Street, stated that she serves as President of the League of Women Voters of Ridgewood. She was there tonight to respectfully request that the Village Council consider signing the Resolution that Denise from JOLT just presented that opposed Federal Concealed Carry. Since it’s National Convention in 1990 the League has supported gun safety. Last fall, their local board heard from the Brady Campaign to Prevent Gun Violence as well as MOMS Manned Action regarding this proposed legislation. Since their directors meeting the Bill has passed the House and their State League has decided to allow local Leagues to oppose it. Ms. Walsh added that when their League board heard of JOLT’s initiative this month they took the opportunity to sign on to continue the Leagues work on this issue.

Ms. Walsh stated that as a review to Ms. Fabiano’s point, in 2008 the Supreme Court stated that like most rights, the right secured by the Second Amendment is not unlimited. Citizens’ rights under the Second Amendment may be restricted if such restrictions are substantially related to important Governmental objectives, such restrictions therefore do not constitute infringement of those rights. She added that New Jersey has restrictions in place, including standards for concealed carry that are tailored to the important objective of safeguarding the public of this State which is the most densely populated in the nation. Ms. Walsh stated that other States have lax permitting laws for concealed carry and some States don’t require permits at all. The question now is whether a gun owner from one of those States may, under Federal law, carry a gun into a more restricted State against that States wishes and concern for public safety.

Ms. Walsh stated that as the National Review stated in an article about the proposed law, it is the States rather than the Federal Government that should decide the question of reciprocity. State legislators know the reasons behind their own permitting regimes and are thus well equipped to decide whether other States policies are similar enough to justify recognizing their permits. A sovereign State that requires its own citizens to meet certain requirements before carrying a concealed weapon should be allowed to demand the same of non-residents. She added that the article continued this is a question not of what the policy should be, but of who gets to make the decision. Sometimes Congress must protect Constitutional Rights against infringement by State governments. Other times it is impractical or otherwise problematic for each State to chart its own path. Neither justification for Federal action holds here. Ms. Walsh urged the Village Council to take a stand against this unjustified Federal action and in support of New Jersey and New Jersey voters by signing the Resolution.

Bonnie Chalek, 110 Sheridan Terrace, stated that she is a resident and an active member of the Bergen County Brady Chapter which is part of the Brady Campaign. The Brady Campaign began after Jim Brady who was Assistant to the White House Press Secretary under Ronald Reagan was shot along with President Reagan. Ms. Chalek stated that Jim Brady was permanently disabled and devoted the rest of his life for getting universal background checks. Thirty years ago, working for common sense gun laws was a bipartisan issue which is should be today because its all about public safety. She stated that she has been following gun violence reports daily since Sandy Hook and although mass shootings capture the attention of the nation she has found that if you take out inner city gang violence, the homicides are mostly due to toxic male anger whether its domestic violence situations or someone who gets angry in a Louisiana movie theater or a Florida gas station and wants to settle the score with shooting a gun.

States that have recently passed lax concealed carry laws have also seen an uptick in road rage incidents where guns were used. Ms. Chalek stated to the Council, can you imagine this happening on Route 17 or in a New Jersey mall packed during the holidays. States with the most lax gun laws have the highest gun fatalities. In contrast, New Jersey has strong gun laws. We shouldn’t be forced to accept National Concealed Carry on the terms being accepting the weakest rules from the weakest States on gun safety. A Town Council does not have the authority to enact gun legislation, it can pass a resolution that provides a voice from its residents to our Federal and State officials that we feel more guns on our street is not the answer. This is a public safety issue and she hopes the Council passes the resolution.

Dr. Judy Lustwig, former Ridgewood resident living in Washington Township 451 Beech Street, stated she is a retired neurologist who worked at Valley Hospital for 16 years and she was asking Ridgewood if they would please sponsor a sister rally in solidarity for the Parkland students March 24^th at Vets Field at 10:00 A.M. She stated that we have all seen these students and have seen their amazing dedication, passion, intellect in the face of tremendous tragedy and grief. She thinks they need the adults to help them and she would like to do that. Dr. Lustwig added that this was not a referendum on the Second Amendment this is just to advocate for common sense gun laws. She added that people may ask why Ridgewood. Well, Ridgewood is in the center of Northern Bergen County, and as far as she knows there is a rally or a march in Newark, there is one in New City, one in New York. The internet says there may be one in Morristown the internet says there is but the students themselves don’t note it as another venue. So, Ridgewood needs one here. She has spoken to a lot of people that live in surrounding towns that would all love to come here. Also, besides this she wanted to get in a couple of points.

Dr. Lustwig added that remember she is a neurologist, and the frontal lobes are responsible for impulse control, rational thinking, critical thinking, executive planning, organization, etc. They are not fully developed until people are at least 25 years old, so it really makes no sense to allow 18 years olds to possess assault weapons which should be only used in times of war. She added that she heard the woman from the NRA say we let the 18 year olds who are in military action have the right to hold a gun so why shouldn’t all 18 year olds have the right? Well they are a special group of people who are very patriotic. They’ve undergone tremendous education to learn how to handle guns safely, how to use them properly, and they are under adult supervision. So, that really is not a good argument as far as she’s concerned. Dr. Lustwig stated that the second thing she wanted to say is that she read an article in The Atlantic written by the radiologist who saw the CAT scan of the injuries that the assault weapons generate in people’s bodies and its astounding. Mayor Knudsen stated that she had reached her time limit.

Karen Feder, 817 Morningside Road, and Maddie Leluc, 166 Foster Terrace, introduced themselves. Ms. Feder stated that she and Miss Leluc were from the Ridgewood Cambodia Project and their organization is celebrating its 10^th anniversary this year. While they have clubs in four schools in town they realized that folks who don’t have school-aged kids don’t really know about the work that they are doing. Ms. Feder stated that they work in Cambodia because the country is still struggling years after the genocide of the 1970s and the Civil War that followed. In 2009 the Ridgewood Village School in Cambodia was built and a group of Ridgewood folks, including Maddie and her family, have been going to visit and support their school ever since. They have accomplished a lot in the past 10 years. They provide an English computer teacher, internet service, computers, a printer, school supplies, books, water filtration systems, and their favorite is a teacher training program for both their middle school and the neighboring primary school.

Ms. Feder stated that one of their goals was to make the community of Ridgewood more aware of what they are doing and involved in their project. So, for their 10^th anniversary celebration they are bringing a little bit of Cambodia to Ridgewood. Miss Leluc stated that she was in the 4^th grade at Orchard Elementary School and last year in February she had the opportunity to go to Cambodia. She stated that as soon as she arrived she was mind-blown on how poor the Country has become and going to a sister school felt astonishing. To teach, play and communicate with kids halfway across the world felt awesome and she made so many friends that she still remembers and will remember her whole life. Miss Leluc stated that before she left, she had a fundraiser at her school where people donated colored pencils and crayons which she later gave to all grades at their partnering school.

Miss Leluc added that she got so inspired she decided to start a Cambodia Club at Orchard and teach her classmates about Cambodia and all they ways they can help just like her. That’s why on March 8^th, next Thursday night, all the kids from the club are having a celebration at the Ridgewood Public Library where kids from all the clubs who participate can talk about their experiences. They have two special guests, a traditional Cambodian dancer is coming up from Washington, D.C., Seradia Biv, and Film Producer LinDa Saphan an Associate Professor from Mount Saint Vincent’s College will talk about Cambodia today and the need of education. Miss Leluc stated that there will be food, drinks, and light refreshments served and special beautiful items from Cambodia will be sold, too. If anyone is interested in the club or would like to attend the event, she encouraged them to take one of the fliers and stated that she hopes they will join the club at the Ridgewood Public Library next Thursday from 6:30 P.M. to 8:30 P.M.

Mayor Knudsen questioned whether there was a website for the Cambodia Club. Ms. Feder stated that they are the RidgewoodCambodiaProject.org and they are also on Facebook as the Ridgewood Cambodia Connection, and if anyone would like to contact her it is RidgewoodCambodia@gmail.com.

Donald Leibreich, 219 Hope Street, stated that for five years he has been heading up the upgrading of the Village Community Center. At first they used the Community Center Advisory Board to begin with and later, a charitable corporation to raise money and pay for the improvements they have made. They thank the Council for resolution #18-17 accepting the improvements they have made. Mr. Leibreich stated that all of their work was done with the great coordination of Parks and Recreation, Nancy Bigos and Deanna Schablik. Also, a group of twelve diligent Ridgewood volunteers has been with him for these five years, headed up by Gwenn Hauck and Bill Carbone and Jen Griffith. He added that having established a charitable corporation, some of their members applied for a grant from the Taub Foundation and Beth Abbott and Sheila Brogan have been very successful in launching Age Friendly Ridgewood. They have been so supported in all of their efforts and given advice by Deputy Mayor Sedon and Janet Fricke, who have been great additions to their group. Mayor Knudsen thanked Mr. Leibreich for all of his work.

Jan Bottcher, 425 Fairfield Avenue, stated that she was here in support of the Concealed Carry Resolution. She added that others who have spoken before her have very articulately expressed the reasons that she supports this as well and she just wanted to add her voice to theirs and ask the Council to please pass the Resolution.

Saurabh Dani, 390 Bedford Road, stated that he was before the Council today to talk about the presentation on the agenda regarding WaterSmart, and asked if the Council could clarify a few points first. There was a mention of variable costs based on the number of reports generated. What is a report. If a customer or end user looks at their analytics will that be a report. Or, the Village Manager had mentioned it was the number of mailings that would go out to inform the users about the benefits adding that the Village has a lot of newsletters going out. He is wondering why a third-party vendor would have to be paid to send letters to residents. Mr. Dani stated that Ridgewood Water has newsletters and email addresses and can do promotions without paying a third-party vendor. He would like it to be clarified what that report is, what is that variable cost, and what is the upper limit of the variable cost, because a lot of times these variable costs can go completely out of scope.

Second, Mr. Dani would like the WaterSmart presenters to clarify what is the single sign-on because right now in the billing software when he creates an account he does not have to provide an address. Anybody in the world can create a sign-on. All they need is an email address and user name to create an account. Then using that account they could look at anybody’s water bill. If they were to have the IP address they could look at the water bill. He added that in single sign on for the app they would have to add the number of family members and the profile. Does that mean that anyone who logs on once can then go to the WaterSmart software and then look at anyone’s information.

Mr. Dani stated that third, he was wondering how these two systems would connect. What is the single sign-on capability and how are they limiting the access only to that family for their account. Now all he needs is an email address and can create five accounts using five email addresses. He stated that single sign-on, privacy, and variable pricing were his main concerns, adding that variable pricing is how software kills clients because they start small and the fee just keeps going up as more storage or reports are used. This is similar to what happened to the Village in the Parkmobile scenario.

Mr. Dani appreciated the presentation on the parking garage process, and the thanked the Council for making a lot of progress on that. He keeps asking and he needs some responses as to what is the official process. He doesn’t want to continue coming here, or commenting, or sending an email and hoping that the Mayor will respond to that email. The residents need an official process where they see an anticipated problem or have a question on a particular process and they can file a case, and maybe it is assigned a case number, and there is an official resolution, it can be closed. He added that if it is a closed session type thing the Council could say that they have completed their investigation, but residents need some official process.

Patricia Infantino, 6 Betty Court, stated that she was here for something regarding the Zabriskie-Schedler House. She also wanted to say to the Council, to please support the resolution for concealed carry weapons that all of the Mayors are doing. She thinks it is something that Ridgewood should do as well.

Regarding the Zabriskie-Schedler property and the house, Ms. Infantino added that she is delighted that tonight the Council is going to vote on the Schedler house and it will finally get the roof. She added that she was going to read from her husband’s notes about the approval of the Schedler ad-hoc committee’s recommendations. He could not be here tonight, and he has warned the Council about the health risks of children exercising in the proximity of a busy highway. He wonders if the Council has done due diligence and consulted Public Health officials in regard to the risk.

Rurik Halaby, 374 Evergreen Place, stated that he was in total support of what Ann Burton Walsh has said. In his own way, today he decided to support that Dick’s Sporting Goods Store, which banned the sale of these weapons, and he placed a small order as a token that people care. The madness has got to stop, and gun-toting people have to be kept under control.

Mr. Halaby stated that as far as Schedler was concerned, he would not spend a penny until the Village comes up with a study as to why the house is historic. We need to come up with a plan as to what the Village is restoring it too and also what it will cost. He added that last time when he raised this point he was disappointed that someone on the dais had no idea of the cost. He stated that he was pleased that the Village Manager did not throw the lifeline because nothing has been put together as to what things are going to cost. No one has said anything about what it will be used for or what the costs of maintenance and operation will be, as we are talking about millions of dollars in the long run.

Mr. Halaby stated that he remembers when the Council was talking about the garage one of the members of the Council to prove her/his bonafides as being a fiscal conservative basically said, “A garage is a garage” and let’s go for the cheapest looking thing. He added that $1 million dollars is what it will take to go from a cheap horrible looking garage to one that we and our grandchildren would be proud of. Mr. Halaby stated that the Village spends money like crazy, $23,000 on this ill-fated valet parking, and now spending $1.5 million on the Elks Lodge. The Village will be spending $1 million on what have you, so let’s bear in mind where our money is going, and the Council should be fiscally responsible.

Mr. Halaby added that he called the firm of Connolly and Hickey and he spoke to Mr. Connolly and he was amused because he caught him off guard. Mayor Knudsen signaled that his time was up.

Jeanne Harris, 625 Hillcrest Road, stated that she was here to voice her support for the Concealed Carry Resolution, she understands that is a resolution and the Village is not making Federal Law. She did do a little bit of research and when she was starting out she was thinking that not everybody does have stringent requirements like New Jersey does and she did have the benefit of living in the south for almost a decade and there are differences in the States.

Ms. Harris stated that when she started researching it disturbed her when she found a Boston University study that came out for 25 years there are 12 states that require no permit at all, nine states including Massachusetts give Police Chiefs wide discretion over whether or not to issue the permit, and 29 states require permits but give Police Chiefs little or no discretion. This concerns her very much as everyone knows this is a Village and it is populated here. She is not comfortable with people from other States who do not have our stringent laws and requirements coming here with a concealed gun. She does not want to be in the Stop and Shop next to somebody who could be from a State where there could be no requirement. Ms. Harris added that she does not want her children in Rite Aid, or at the Warner Theater, or sitting in Daily Treat with somebody with a firearm. This is something that really is very important to her as a parent and a resident of this Village and she urges the Council to consider this and hopefully approve the Resolution.

Catherine Brienza, 364 Graydon Terrace, stated that she wanted to acknowledge the hard work of the Council and that she supported the Concealed Carry Resolution which was so articulately presented. She also wanted to say that the students are working really hard, being really brave and being really public, and our town needs to work really hard, be really brave and be really public. This resolution may be more symbolic but it is a voice, and our voices have to be raised and our legislators on the national level have to listen. We can’t let them down so she is hoping that the Council can see its way to sign the resolution.

Alexandra Wagschal, 15 Circle Avenue, stated that as a parent, she wanted to state her support for the Concealed Carry Resolution and thank the people present who spoke so eloquently. She added that she is also the President of the Somerville Home School Association and she wanted to raise the question if it would be possible for the Village to consider placing a crossing guard at the intersection of Spring and Kenilworth. It has been brought to their attention that there was a crash there a few weeks ago and there were students on the way to school. Her own daughter had to make her way around the car while the Police were tending to it. Mr. Wagschal added that it rose her concern along with a woman who is a parent at the school and lives on the corner and as well as other parents have said that it is a very dangerous corner. She often sees people running the lights which makes it hard for the kids to cross. She understands there are limited resources but she does feel it is a dangerous situation that would benefit from a crossing guard.

Mayor Knudsen stated that public comment was now closed, and she was going to give some feedback. Regarding Mr. Cirillo with Project Pride, she stated great work, and the idea of a bike stand that is covered sounds really terrific. She added that to the Concealed Carry Reciprocity Resolution, she wanted to correct someone that it is not a ban on concealed carry, it is a concealed carry reciprocity resolution that is crossing State lines utilizing the concealed carry guidelines of your State crossing into New Jersey or to any other State. Mayor Knudsen added was not on tonight’s agenda but would be added to the Work Session agenda for March 7^th. She stated that regarding the Cambodia Project, the Council will give them a plug and make that announcement. Mayor Knudsen stated that Mr. Dani’s concerns would be responded to with the WaterSmart presentation. Finally, to the Kenilworth issue, the Council met last Friday in the rain. They are taking a couple of initiatives by implementing double-faced stop signs and looking at the intersection. When the Council was standing there, they realized that everyone was racing up the hill to get to the light. She added that it was her neighborhood, so she can go over there. She also knows a lot of people living at Spring and Van Dien. There are a lot of near T-bones. So, the Village will be doing the same there.

Mayor Knudsen stated that the Council would take a motion to suspend the Work Session and convene a Special Public Meeting. Deputy Mayor Sedon moved the motion, and Councilwoman Walsh seconded the motion.

Roll Call Vote

AYES:             Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen

NAYS:            None

ABSENT:        None

ABSTAIN:      None

3. SPECIAL PUBLIC MEETING - SEE SEPARATE MINUTES

Mayor Knudsen called for a motion to adjourn, there was a motion by Councilman Sedon to adjourn the special public meeting and reconvene the Work Session. Councilwoman Walsh seconded the motion.

Roll Call Vote

AYES:             Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen

NAYS:            None

ABSENT:        None

ABSTAIN:      None

4. PRESENTATION

Mayor Knudsen thanked Ms. Hickey and Janet Fricke for their work on the Zabriskie-Schedler Property and stated that she appreciated their energy and effort, adding that this is a bittersweet project.

1. WaterSmart

Ms. Mailander stated that the Council had some concerns about metrics and various things with the WaterSmart Customer Portal. She stated that Mr. Dani was here this evening to express his concern, so there is a representative from WaterSmart here to give a brief presentation and answer questions directly. Ms. Mailander stated that they brought him back because it was something that some of the Council members expressed concerns about and felt that if they had additional information perhaps they could have voted a different way.

Mayor Knudsen questioned before the presentation began if the representative from WaterSmart had all of Mr. Dani’s questions, he replied that he did.

Erik Andersen, from WaterSmart, stated that he wanted to call attention to the presentation as he thanked Mayor Knudsen, Deputy Mayor Sedon, Councilmembers, staff and members of the community, adding that he was happy to be there tonight at the Council’s invitation to address their questions and those of the community. He stated that he was going to try to take about 15 minutes to run through some information about WaterSmart and what they do, as he wants it to be different from what was heard in the prior Work Session so that the Council is clear on some of the questions. Mr. Andersen added that he was pleased with the engagement and interest in the community. He was there because they are accountable for every customer that they serve, in every community that they serve, so he was going to go through a few things, and in particular he wanted to speak first about the context as he had a few handouts.

Mr. Andersen stated that he wanted to give a bit of context and then talk about their goals and specifically how they would like to propose measuring success because that’s really important and then share some examples from other communities that they have served. He stated that water is a very local issue as every community is unique, every community is different. In this community there are 52 wells providing ground water. There is also purchased water that supplements this community and the neighboring communities that Ridgewood Water serves and there is a very high seasonal demand due primarily to irrigation in the summer months. Another thing that is happening is that consumer preferences and expectations of people in and beyond this room is self-service. People expect instant information; people expect personalization; people expect things that are relevant, timely, and topical to them. He stated that it’s the text from Chase that your deposit hit; it’s the information that you get when your shipment is delivered; people want to know what’s going on.

Mr. Andersen stated that Water Utilities are moving in this direction as well, so this is the context that’s happening not just for consumer products and consumer technologies but also utility services. He stated that individuals may also enjoy these today from electric or gas companies here in Ridgewood and neighboring communities. He stated that what he wanted to do tonight was present some hard numbers because he thought Councilman Voigt expressed some interest in quantification. He respected that and thinks it’s fair to ask for goals and some expectations they can hold themselves accountable to, and to corroborate with the community and the water utility team here.

Mr. Andersen stated that included in the WaterSmart subscription is a customer satisfaction survey. A lot of communities send surveys out from time to time about various topics. They did this specifically around water and they measure pre-WaterSmart and then 12 months later, and they want to measure how many people in this community say the Water Utility is excellent and they want to grow that number by 25 percentage points. They have seen that, they’ve proven it and he thinks they can do it here. So, he wants to improve this water service in the eyes of all the 4 communities it serves by 25%.

Mr. Andersen added that they want to bring community engagement and quantify that and measure it. How do they know people will use the software; how will people interact with it; how will people respond; and they want to measure what engagement means. He added that they also want to manage demand as there is a very high peak demand here and they want to create a goal of saving 50 million gallons of potable water in the first year. That is a substantial number but he thinks it is achievable based on the evidence that they have developed in the randomized control trials that they perform. They are happy to conduct a randomized control trial here in this community as well in the design of their approach.

Mr. Andersen summarized what has been seen about what the customers see and what the utility will see. He stated that the customer information is different than what is on the internet today coming from Ridgewood Water. So, speaking to one of the earlier questions from public comment, the present-day information that the customer would see is going to be different as it looks on the screen. The upper left shows an illustration of the customer portal which he could take the Council into later if they would like to see it. Mr. Andersen stated that they also deliver alerts in the preference of the customer. So, if they would like they can receive a text when WaterSmart thinks there’s a leak. If they want they can get a call.

Mr. Andersen stated that there are also two kinds of reports that he has handed out. One is a welcome letter that invites people to participate and explains the process. It is done separate from the bill; in color; personalized; and relevant because they know that this is more effective than a bill insert. He added that the Village may also want to promote this through a variety of other channels that they have. WaterSmart provides a marketing kit for the community whether they want to put things on Facebook; or on NextDoor; or on a bill insert; or on a bus. That is fine and WaterSmart will provide assets to help promote WaterSmart. The reports that he speaks of are Water Reports, and they are proposing to do four reports per year and are delivered to the account holder. So, it is not a report that is extracting something from a database, but these are actually personalized home water reports that give a social comparison to the residential customer on their use relative to others. WaterSmart knows that social norming and behavior science works to get people to understand what they are using is normal or out of the ordinary and to give context. WaterSmart creates a lot of context and has done a lot of work on this.

Mr. Andersen stated that lastly, one of the great things about Ridgewood is that meters are read monthly yet billed quarterly, so they want to be able to provide leak alerts based on that monthly data. If WaterSmart sees things that are out of alignment based on the season they want to be able to let customers know in advance. If they have seen the hose has been left on; the water softener is running; the kids left the spigot open; maybe there was a toilet leak that has been running; they want people to be able to identify this because it will eventually turn into calls and painful and difficult conversations with the community. Mr. Andersen stated that leak alerting is one of the most powerful tools that they have seen as far as outcome. He added that for the Utility they are also providing a rich set of analytics and reports. There are over 50 reports so there is faster information and they wrote the reports because of people like the Council who want to know what is going on or want to provide information to the EPA or regulators and need this information quickly and accurately.

Mr. Andersen added that WaterSmart can visualize through mapping and then have metrics in the software so the Council knows and its transparent and clear what’s happening with WaterSmart and all of those metrics are provided in the software. The last thing in the lower right of the Water Report is Group Messenger which they can provide for the Village to use in emergency and non-emergency settings. It has been really amazing to see the uses the communities have for this, whether it is hydrant flushing; a main break; boil water notice; or a picnic. They have seen all types of uses for this Group Messenger.   He added that they do allow the water utility to draw shapes in the community and if they want to send a message to this neighborhood, or this street, or this metering district in the metering system and let them know about something that is important, or not so urgent but they want to let people know about it. Mr. Andersen stated that WaterSmart does not charge any variable costs for sending texts or emails or automated voice calls. So, Ridgewood Water can use this, however he added that they do not recommend it as emergency reverse 911 because that is something that Law Enforcement or those in charge of 911 services should control. However, this is very helpful for public health information related to water or public works information related to maintaining water service.

Mr. Andersen stated that he had some quick comparisons and contrasts; he has four scenarios. Improve customer service; the old way is to pay the bill every quarter; the new way is to present information 24/7 to customers that’s rich, relevant and in context; understand their bill and their consumption in context. In terms of funding, he wanted to speak to some of the other questions about how WaterSmart would measure success. They think about these calls or bill disputes or making it easier for folks to pay online, set up autopay, or take their bill by email. These are all ways that we are moving and more and more people are adopting these methods for getting information through their smart phone, through their tablet, through their desktop, through their laptop, or through text, and WaterSmart is making this available to Ridgewood and other communities that they serve. He added that there are real savings when some of this work can be done through customer self-service and transparency and providing this to customers. WaterSmart and Ridgewood are a team as they are both accountable and delivering together. There are also real costs because water has to be acquired, treated, pumped, and transferred within the community. If those real costs can be saved through demand management by bending the demand curve through this kind of information, the Village can see lower pumping costs, lower water treatment costs, and lower customer service costs and that is what they are trying to achieve.

Mr. Andersen stated that WaterSmart has examples from many utilities that they have worked with that have between 15,000 and 30,000 accounts, and Ridgewood Water has 21,000 accounts. They have seen measurable real increases in customer satisfaction from the community based on thousands of responses. They can also see enhanced program participation, explaining that every water district has programs whether it is “high efficiency toilet rebates,” “replace your grass with needed plants,” or “workshops on composting.” There is a wide range just based on the geography, the climate, and the water needs of the community. In particular, lead and copper testing is a requirement where water samples have to be taken from within someone’s home and you need their participation and consent. So, they will be able to use WaterSmart to say that they need more participants. The Village has based the data properties that are appropriate for this kind of testing because Ridgewood Water wants to ensure that the water supply is within the appropriate levels of lead and copper.

Mr. Andersen stated that next, they want to improve communication and transparency. The old school way is bill inserts and newspaper advertisements. What they see now, is the need for targeted, timely, and topical communication. For example, what is happening in the customers home, or if somebody in an apartment needs information versus someone who lives in big lot versus the hospital. So, WaterSmart needs to provide relevant information for all of those stakeholders and let them choose how they want it to be whether that is email, print, text, or voice. Mr. Andersen stated that they want to be able to reach customers in the way that they prefer. So, through this rich mix of print, alerts of different types, emails, and the portal for both phone and laptop, Ridgewood Water can reach customers and WaterSmart can measure whether they are engaging or not. It is their hope and expectation that they will reach 70% of the community within one year meaning they will respond, they will remember, they will value these services.

Mr. Andersen stated that he wanted to explain what WaterSmart does regarding payments and single sign-on. He stated that in the portal, there will be a way for customers to pay their bill, so one can see their water use historically based on a comparison on similar households with similar occupancy. They can see the rainfall, the temperature and the other information that helps them understand their water bill in context, and they can pay it. So, the customer can say it was really hot in July, or really dry, or they did this last July, or they are using less or more than their neighbors. So, they can pay it just as people can pay for their Uber in the app or when buying something through an online store.

Single sign-on in WaterSmart’s world is a secure payment processing service for credit cards and debit cards. They partner with those firms because it is a very specialized occupation to handle customer credit cards and banking information, and WaterSmart does not do that. So, the single sign-on they speak of, is a way to seamlessly present a payment interface in a secure manner without the credit cards every being available to anyone in this room or anyone at WaterSmart. Mr. Andersen stated that was what single sign-on was all about. So, it’s a unified platform for payments, consumption and communications.

Mr. Andersen added that within the portal on the phone or desktop, customers can go right in and see their usage, quick view bill, pay bill, and see some history and it is up to the Village what payment processor it would like. WaterSmart understands that the one that is in use or will be chosen is one that they are familiar with, have worked with, and are comfortable with. In terms of demand management, some may be familiar with the watering day restrictions that exist in the Village and then there are “sticks and carrots” that one can use to influence demand. He doesn’t know if enforcement is possible in neighboring communities because of the way the governments are structured. WaterSmart presents a way for people to understand how they compare, to see if they are more or less efficient than properties of similar size with similar occupancy, and then provide personal relevant ways in dollars and gallons. People understand those measurements. They understand what they can do if they want to save money and that matters for fixed income residents, low income residents, and those who have unexpectedly high bills or leaks in their side of the meter. Mr. Andersen stated that they wanted to deliver leak alerts as well because of Ridgewood Water’s monthly reads.

Mr. Andersen added that because evidence matters in terms of presenting outcomes, WaterSmart will work with Ridgewood Water and study with them the work they will do over the proposed term. There are three examples. First they did an extensive study with East Bay Municipal Utility District that serves the communities of Oakland and Berkeley, California which are very substantial suburban and urban settings. They had a third party compare the efficiency study where they saw 4.5-6.5% improved water savings from WaterSmart using a randomized control trial of residential customers. This past year, the University of California Davis did an energy water study which interestingly was looking both at the water savings which was consistent with their other findings. What they found was the stow over effect in electricity reduction that people once being exposed to WaterSmart were actually being more cautious of electricity consumption and used 2.3% fewer kilowatt hours during the summertime. That was unexpected and actually very interesting and exciting for WaterSmart and it was nice to have a peer reviewed study do that work and present those findings. Mr. Andersen added that as they work with other utilities similar to Ridgewood, he feels good about this goal and this expectation that WaterSmart will see 50 million gallons, 2.5% reduction in savings. In 12 months after four home Water Reports and the Welcome Letter, they would like to be able to come back to present the findings on customer satisfaction.

Mr. Andersen stated that he wanted to make sure that he addressed the questions from the community. He stated that he wanted to address privacy, saying that it is essential and is part of WaterSmart’s commitment to every community. As they serve over 4 million account holders, 10 million Americans, with WaterSmart today. So, they must create a private and secure environment for all of their customers, and they have to go through third party audits. That is one of the reasons also that they don’t handle the payment information because that is done by people who are really good at that.

Mr. Andersen stated that the privacy matters, and the current lookup is available on the Ridgewood Water website, and Ridgewood Water can decide to leave it up or take it down but is not related to WaterSmart. There are variable costs, for these home Water Reports because there are costs to print in color, personalize, tailor, target and create the content that makes it relevant to one household versus another and deliver it through the US mail and pay the stamp. He added that every community WaterSmart serves on contract can terminate in 30 days. So, if Ridgewood Water is not happy with them, there are 30-day termination rights in every contract that they have. Second, he is really happy to say that WaterSmart has flexibility in these conversations. If Ridgewood Water says they would like 4 Water Reports a year, but in 2019 they only want to do two or one then they call WaterSmart to work it out. That’s fine because every community is different and everyone has different needs and things change. The hot issue next year might be something different and so WaterSmart needs to be flexible because conditions change in each community. The needs change, the priorities change, and Ridgewood may have new water issues coming up a year or two from now that they will need to collaborate on.

Mr. Andersen added that everything WaterSmart does is very different between Texas, Massachusetts, and Hawaii. Water is very local and so they encourage the collaboration to make sure that it meets the needs of the community. He stated that he would stop there, and he was happy to show the software. Ms. Mailander asked if he would like to show a sign on before going to questions so that everyone could see what that looked like.

Mr. Andersen demonstrated the Utility View to look up an account holder’s information, what alerts they have subscribed to, their balance, and relevant consumption. A leak alert has been thrown in, and viewers can see the seasonal consumption for this account holder. WaterSmart intends to bring back data through January 2014 if the Village allows them to. So, from what he is displaying there is either a toilet running or water softener and so a leak alert would be thrown on that account. Then it is not only an alert to the customer but also it gives them the tools to diagnose the leak. Mr. Andersen added that WaterSmart actually has the only closed-loop self-service leak system that says how to check the toilet or appliances and so on.

Mr. Andersen wants the team here to see what the customer can see because it is very helpful when on the phone with someone to see what they can see and so he displayed the view of the Customer Portal on the desktop view. It shows a Home tab with key points for important notifications and alerts are on the right. He added that people have this notion of things that they want to do; they want to transfer service; they want to stop their service; they want to understand how to pay their bill. He added there were also tabs across the top with various things the customer can do. When he talks about viewing and paying bills, the customer can view past bills including the PDFs and the customer would have a Pay button. Clicking up to the track tab is where WaterSmart provides richer information that is available to the customer as well. This shows their historical consumption, and their consumption against temperature and precipitation. This is important for people understanding why things are happening, and then looking at historical consumption period over period; summer versus summer; quarter versus quarter. They can actually show people through their model where water is being used in their property, irrigation system, bathrooms, kitchens, so on. Lastly, there are a lot of priorities that the Village may have has a community under Recommended Actions.

Mr. Andersen stated that the things that matter, are often in the upper left and can be anything from a pharmaceutical announcement or a variety of priorities that Ridgewood Water may have, such as a water or wastewater perspective that they want to deliver to the communities, so the notifications are all prioritized based on the type of property, the season, and more.

Councilman Voigt stated that Mr. Andersen had mentioned that WaterSmart would perform research and he wanted to know if they do that on their own for Ridgewood and if that is part of the analysis. Mr. Andersen stated that they can if the Council would like. Councilman Voigt questioned if he could define what those outcomes are and a duration of the research. Mr. Andersen stated that they would recommend a randomized control panel. Councilman Voigt questioned what would happen if Ridgewood decided to put the research together and look at the outcomes and saw that the outcome wasn’t favorable. If it didn’t do what the Village thought it should and after a year, could the Village get their money back. Mr. Andersen stated that typically that is not how it is handled, but there may be other reasons that those outcomes would come to 2.4% or 2.7% or only 23% customer satisfaction he guesses they would have figured that out. Councilman Voigt stated that it was a good way for the Council to figure out if it was worthwhile, or not, but if they find out in the end its not worthwhile it would help the Village to say they didn’t want to use it anymore because it’s not helping us. Mr. Andersen agreed. Councilman Voigt asked if that would be a consideration. Mr. Andersen stated that they have not done that, but they could consider that, some sort of performance benchmark if that is important to the Council. Councilman Voigt stated that it was, and again if at the end it didn’t meet the benchmark the Village would make a decision as to whether to use it or not pay for it in full and he asked if that was reasonable. Mr. Andersen agreed stating that it was reasonable.

Councilman Voigt stated that the other issue that would help him is from a cost savings standpoint. There was one slide that said $89,000 a year in cost savings and he thinks that was from some of the printing and paper that goes out. Dan Timmeny, Business Manager, Ridgewood Water, stated that those costs are really broken out into three categories. Ridgewood Water looked at the projected budget that they are using for 2018. If they reduce their budget projection in each of those categories, and for example, they effect the demand curve and drive down demand by 2.5% which is the goal here for the program, they then multiply that 2.5% by the estimated budget figure in each of those categories and the associated costs that would accompany that reduction. He added that they are hard, actual, tangible costs that support the network that Ridgewood Water needs to push water into locations such as electrical power, maintenance of pumps and the electrical grid. Mr. Timmeny added that on the treatment side, that is a 2.5% reduction in things like chlorine and phosphate and hard, tangible chemicals. He stated that on the Customer Service side, it is something that Ridgewood Water is looking at now, and they think longer term, it would certainly be a reduction in staffing as they reconfigure their current and customer service staff to figure out how and what the ideal mix is, who is working on what projects, and they have projected $35,000.

Councilman Voigt stated that information was helpful, he added that the Village will be paying so much for this software in year one and it would be nice to see from a performance standpoint what the savings will be. He asked to look at the amount in total in terms of a conservative, optimistic range to help him understand that the Village will pay a certain amount in year one and what will they potentially save based on that expenditure. Mr. Timmeny added that there are two aspects of savings there, and that’s sort of what was indicated in the slide. One really deals with the types of call that come in to Customer Service, the reduction in costs associated with those types of calls, and the other is the hard costs associated with actually having the program and what that means for how much water is being pumped. He added that Ridgewood Water will identify that and certainly split it up for the Councilman. Councilman Voigt stated that he is assuming that if a study is done there are going to be appropriate statistics associated with it. So, the Village will be looking at statistically significant differences as opposed to just a slight difference. Mr. Andersen stated that WaterSmart has a data scientist on staff who they would bring in.

Deputy Mayor Sedon thanked Mr. Andersen and Mr. Timmeny for taking the time to come in and present this. He stated that this would basically bring Ridgewood Water into the 21^st century and offer the same kind of portal that other utilities such as banks, credit card companies, things like that possibly have. It could also help with conservation efforts for people that are so inclined can go into and look at the water use, and see if it’s out of line. What else could it do for conservation efforts he questioned. Mr. Andersen stated that the Village could dial up or dial down the conservation voice in the software. They have seen utilities use this for programs like rebates where they actually might incent weather-based irrigation controls or maybe the Village would like to consider it for its municipal ball field. You might be able to measure the savings associated with doing something like that. He added that WaterSmart has also seen rebates for high efficiency toilets, dishwashers, or washing machines which are often done in conjunction with the power company. They have a library of over 250 different tactics and strategies to be drawn from that are available to the Village including everything from gardening and composting to coupons being given for different incentives. Mr. Andersen stated that they want people to be able to click on any of these indoor or outdoor recommendations and have a wide range of choices that are relevant to their household.

Councilwoman Walsh thanked the presenters and stated that her question was regarding the initial billing system and whether it was going to go away. Mr. Timmeny stated that no, Ridgewood Water has a billing contract separate and aside from this. So, their billing contract is for the actual background work on all of the data and incorporates all of the actual meters. It is the system that allows them to have an employee go out and read the entire system on a monthly basis in all four towns, and input that data into a billing system. Then they populate the bill, which has some features on it although it clearly has nowhere near the amount of things offered by WaterSmart. Mr. Timmeny stated that if someone does not want to participate in claiming their account on WaterSmart, we will be keeping access to them paying their bill, but they wouldn’t have access to the plethora of information that is available on WaterSmart they that. He stated that the billing contract is really for billing and reporting features. They use that company not just for billing but for function such as Ridgewood Water audits, reporting, questions on bills, water use consumption, various purposes. They are completely separate and would be working with WaterSmart in that they are pushing the data up to WaterSmart for them to use, but the separate billing company will remain.

Councilwoman Walsh stated that she has lived in Ridgewood for 20 years, and her bill every quarter is paid, they conserve, have a rain sensor, and she makes sure her kids don’t shower too long. She feels that the existing system is sufficient and she does not know that she personally would use any more of the data. Knowing there are some that would, and if a large percentage of customers never claim their accounts, will Ridgewood still be charged the same amount. Mr. Andersen stated that they sell by the meter per year and WaterSmart helps the Village through these vehicles that he shared. Councilwoman Walsh may be amazing and then when she sees the social comparison she may realize that maybe she isn’t. You never know until the data is presented in a social context. He added it’s a fact that there are some who may never log in.

Councilman Hache stated that most of the focus has been on the user satisfaction and interface which he gets as it is a portal for that purpose, and he thinks that one of the biggest problems in New Jersey is leakage as he read somewhere that the leakage rate in New Jersey is about 30% compared to 15% in the rest of the country. He questioned if WaterSmart has measured what the aggregate benefit to the systems is that they service from having a system that can hopefully catch leaks at an early stage and what the benefit or improvement has been in the leakage rate in those areas. Mr. Andersen stated that there are two types of leaks, the ones that WaterSmart measures are on the customer side of the meter. They don’t measure leaks that go through the mains in the community. He stated that they do quantify and share all of the leak information both with the account holder and the utility. Leaks in the mains are much harder to quantify as they don’t sensor those. The Village would need to install acoustic sensors on the distribution system to identify leaks. Councilman Hache questioned if this was more to identify the smaller leaks. Mr. Andersen stated that was correct.

Mr. Timmeny stated that Ridgewood Water has an escaping system at the Wortendyke facility that does allow them to have electronic control of moving water around various areas. If something significant is happening, they would see that but that isn’t to say that everything is caught. Unaccounted water is absolutely an issue they are focusing on and trying to always be cognizant of and that is where Capital investment is heard. The Capital Plan does address the ongoing issue of the age of mains in the system that were neglected for a period of time. So, this next phase of the Capital Plan really aims at what Councilman Hache is talking about and remedying the in the ground side of the transmission making sure that the information can support this on an ongoing basis.

Councilman Hache questioned if users would be able to receive alerts on their phones if they want to know whether they surpassed a 100 gallon per day mark. Would there be a way for a customer to get that and can the usage be tracked that way. Mr. Andersen stated that yes, to the extent that Ridgewood and the community reads the meters monthly, WaterSmart could provide monthly threshold alerts to the resident. If the community chooses to go to the advanced metering that is now available they can get hourly data which Ridgewood may choose to do in the coming years. WaterSmart can do those types of things on a daily basis if there is unusual activity on a given day. Ridgewood is currently only reading monthly so they can only provide based on those readings. Mr. Timmeny stated that longer term, the fixed network would be a very tangible benefit, but right now it is very possible that someone could go 90 to 100 days without any idea that they have had a leak. So, they panic when they see their bill or if Ridgewood Water happens to contact them. Ridgewood Water is absolutely concerned about a massive amount of water getting pumped and the costs associated with that and the customer is paying for that as it passed through the meter.

Mayor Knudsen thanked them for the presentation and stated that her first question was just in the context and whether WaterSmart said that Ridgewood would theoretically save 50 million gallons over what period of time. Mr. Timmeny stated 12 months. Mayor Knudsen stated so everyone understands the value of 50 million gallons can Ridgewood Water quantify that, to which Mr. Timmeny responded absolutely. Mayor Knudsen stated that one of her very first Council meetings someone made a comment about lost water, and she kept asking where the water was, find it, how much is that worth, because it is a finite resource, but just for the record Ridgewood has one of the lowest amounts of lost water, so maybe that should be cleared up because the Village’s numbers are very negligible. Mr. Timmeny stated that they look at the very granular level and are really trying to drill down to incorporate every potential source of lost water so they can get as close to an absolute figure as they can. Then they have a baseline going forward as there is a capital outlay for investing in infrastructure and replacement of mains that have been in the ground forever. Ridgewood Water knows that really is the source as they have done everything they can on the other aspects that would play into the unaccounted water percentage. Now they must make sure the other side of that transmission main, those pipes are good and support the amount of water that is being pushed through the system on a daily basis and they continue monitoring.

Mayor Knudsen questioned the software. She sees it as a more streamlined customer portal that is not “klunky” as we are accustomed to. She also sees it as a very valuable conservation tool and she doesn’t know what value to put on the conservation of a finite resource. So, she is not certain how those two things connect and she thinks that it is more valuable to conserve. Even though the Village has to be cognizant of the cost, she thinks it is a small price to pay for that effort. Mayor Knudsen stated that one of the issues raised was being able to go online if you have an account, you can pull up Councilman Walsh’s water bill as it is public information. So, to that end, someone would have to go back into that “klunky” system to pull that information.

Mayor Knudsen stated that it is public information, she can see late payments and she thinks it is a great collection tool. She thinks people will pay their bills on time, they get a notification, go to it and it will save them money on late fees. For the Village, she thinks if it is streamlined, people will pay their bill in a more timely manner. She asked if Mr. Timmeny would speak to those questions about public information and how someone might still be able to access it. Mr. Timmeny stated the question was raised with the existing provider MCC as to what information was publicly available. Currently, as some people pointed out, in other towns and municipalities none of this information would be redacted or withheld from an OPRA request. It is all going to be readily available; however, Ridgewood Water is going to look into whether removing account numbers, or redacting account numbers, is even something they could pursue in the next iteration of the contract.

Mr. Timmeny stated to that end, in WaterSmart there is a lot more information. Customers building up their portal would be behind a completely different wall and reporting things such as how many people are in their household, or how much water they are using relative to their neighbor. Ridgewood Water is going to look at what can be done on the legacy system; but, here it would be a different sign-on category where that information wouldn’t be available in the same manner.

Mayor Knudsen questioned the greater than 70% engagement in the first year and if that was average. Mr. Andersen stated that was correct, and what was projected for the Village of Ridgewood based on WaterSmart’s experience is a mixture of all different types of engagement that are available through this platform. Mayor Knudsen stated that she thought that was important dealing with customer engagement. The experience the Village had when there was a little problem, Ridgewood wanted to get information pushed out to the public and there were some difficulties and they had to use the County.

Mayor Knudsen asked whether the reports could be made available by email. Would someone have an option to not have it mailed. They are speaking about conservation and generating more paper, so why aren’t they using the same electronic systems to generate those reports and push them out. So, would that change the cost involved if that is possible. Mr. Andersen stated that the customer can choose to receive by email if that is their preference and it can affect the cost based on the mix of print versus email. Mr. Timmeny stated that on the early side, the point of having Water Reports is that beyond all of the really valuable information that a customer would receive on the report, they are going to have the welcome letter which an early touch point where someone is getting engaged with the platform. Reports are on an ongoing basis, and they are not going to decide today to use the maximum number of reports each year. This is something they will assess from a cost perspective.

Mayor Knudsen stated that she understood the reports would actually generate that engagement. She added that she had one more question regarding the last time a resident may have asked why the Village had to go through Rio to access the WaterSmart software if they could go to WaterSmart directly. Mr. Andersen stated that was a great question, and the way they sell and market their software is through distribution. There are 50,000 water agencies in the United States and they are a relatively small software company. It is difficult to reach 50,000 water utility companies so there are a number of meter manufacturers and distributors that serve these utilities. So, they found that the best way to get a young software company’s product to market was to hire a channel and Rio Supply; among others around the country; sell and market the software on WaterSmart’s behalf. Also, they help them with the specific Ridgewood and State of New Jersey requirements to qualify as a responsible and authorized provider of services, which is important to have that local understanding.

Mayor Knudsen stated that the discussion would be opened to residents, by taking a couple of minutes to see if there are any residents that have a question on this system.

Jan Bottcher, 425 Fairfield Avenue, stated this was the first time that she has seen WaterSmart and had a few questions. Mayor Knudsen stated she was going to limit Ms. Bottcher to about two questions as the Council was on a tight agenda and this was very out of the ordinary to allow residents to come up and ask questions in this kind of a presentation. So, just limit it and any additional questions please email and the Council can get the answers to her. Ms. Bottcher questioned, as a marketer, as to why the Village thinks that consumers really want to be that engaged. She stated there was the chart that said there were three goals: 70% engagement, 2.5% water reduction, and she couldn’t remember the third, but who’s goals are they, were they the Councils goals or Ridgewood Water’s goals. She understands what’s in it for WaterSmart, but she doesn’t understand what’s in it for the consumer. Ms. Bottcher added that there were also cost estimates about saving $20 an account here and $5 an account there, but her question is what is the additional cost to her as a consumer for all of these bells and whistles that she personally does not have a burning need for. She stated that she has more questions, but she is not convinced.

Mayor Knudsen stated that the engagement piece of this was pretty straightforward and that the Village is looking to access those customers in the case of an emergency, if there is a water leak, or some greater conservation effort. Mr. Andersen stated it very well that it may also help with Ridgewood’s water restrictions during the summer months. Mr. Timmeny stated that to be clear, as the person who manages customer service here in the Village, lots of people ask for this information all the time and it is a huge percentage of the calls every day and people want self service tools that Ridgewood Water currently doesn’t offer. They want information that is often easily fed back to them over the phone or via email but they don’t have a simple mechanism for a self-serve tool. He added that people want a portal akin to the Verizon bill or the PSEG bill. They want to know a lot of those basic usage questions and Ridgewood Water is unique in that they read monthly but bill quarterly, and as a result there is a delta there between what information is available to them at any moment in time and what is available to the customer.

Mr. Timmeny added that one practical application, and there are many, is landlord/tenant issues. People never call exactly on a billing date, that never works. They want to know how much water the tenant used, or the tenant wants to know before they get out of the lease how much water they used. Ridgewood Water has that information but there is no mechanism for people to have access to that, so that is one basic example. Anywhere between 33-40% of their calls would be self-service calls if they would have those tools, but Ridgewood Water just doesn’t have those tools right now.

Mayor Knudsen stated that just to remind Ms. Bottcher that this is a water utility purchase and there are customers in four municipalities. So, the demand isn’t just from Ridgewood, it’s not a Ridgewood resident taxpayer issue but a water utility and a customer base of four municipalities.

Saurabh Dani, 390 Bedford Road, stated that he had two questions, one for Mr. Andersen and one for Mr. Timmeny. First, if the Council decides that the customers don’t need these paper reports, will the costs be just for the fixed costs in a year. If the Council says they don’t need any paper reports the only thing different from the bill that he receives now is the chart that shows how he compares to others. If he doesn’t care how he compares to other residents will the costs be $36,000 a year.

Mr. Dani stated that the Mayor mentioned that our current software is “klunky;” he felt that another software shouldn’t be bought because the current software is “klunky.” The current software would be replaced by buying another software to put on top of it. Cost saving would result in terms of human capital and customer service, as well as a reduction in water usage. He asked if 50 million gallons less water are used what is the impact on revenue, not just the cost and cost reduction. Mr. Dani asked if Ridgewood Water actually identified the discounts.

Mr. Andersen stated that he can confirm with clarity and certainty that the $37,840 annual subscription for the software is all it is. So, if the Council or staff chooses to discontinue the Water Reports, WaterSmart still provides the customer experience, the analytics for the team here, as well as the outbound messaging for emergency or not emergency or service related issues. Mayor Knudsen asked to confirm the costs, and there was discussion about this.

Mr. Timmeny stated that in response to Mr. Dani the current billing provider, there is a billing company and a payment provider, and that company is MCC. That company has been acquired by a company with a better product called InvoiceCloud who is partnered with WaterSmart. He stated that was not by design, but just happens for Ridgewood Water to be gratuitous that this is the case. He added that billing is a separate entity than analytics. They are not the same thing and if there was one company that did all of those things that would be something that Ridgewood would look at, but as there are very niche markets with very niche skillsets they are pursuing different tools for different reasons.

Mr. Timmeny stated that Ridgewood Water’s billing provider charges for the services of the utility capturing meter reads, inputting them into the system, and then all the other reporting audit associated requirements. WaterSmart offers Ridgewood Water and the customer a lot of different benefits, so for them it is not that they are spending money to replace “klunky” software, they really are two distinct programs, features, and sets that will allow Ridgewood Water to do their job better and have more information with which to do their jobs.

Jacqueline Hone, 30 Carriage Lane, stated that she has had extensive experience in communicating with the water department on several issues in the past and she thinks they are doing a really good job the way it is, including once when she called and said she needed to know exactly from 8:00 A.M. to 1:00 P.M. what her usage was and how many gallons were used. Within an hour, they were able to get back to her via email. So, it was effortless. Her question is how is this different. It looks fancier. It’s at her fingertips, but so was her phone and she got the information she needed. She doesn’t know if she is willing to pay upwards of $100,000 just to have it look prettier. Her other question was about being able to identify leaks and how exactly that would be identified versus the case if there was a period that she knew water was being utilized excessively for an out of town guest for an extended period of time. So, how exactly would they really know where in her house there is a leak other than more water is being used.

Mr. Timmeny stated that he was glad to hear she has had a great experience with the customer service staff, and that the information that she requested would have had to be acquired from a data logger which is a feature within the meter. Not every meter in the system currently has it. Depending on how new your meter is, Ridgewood Water would be able to access that information Ms. Hone had requested. To get to that degree in the entirety of the system is longer term involving a fixed network, which is where utilities are going over the long term. Having access to hourly or several hours’ worth of data and being able to identify those leaks in real time, isn’t the case for everybody, so it is something that they are having to be cognizant of terms of cost. Mr. Timmeny added that meters are expensive to replace, they are on schedule, involving number of years and gallons, and so as a result this is by far the more cost-efficient approach for Ridgewood Water to take at this point.

Mr. Andersen stated that from a leak perspective, one can only identify irregular use so it is impossible to say this is a leak. What they found was the three most common words they get back in WaterSmart are “fixed, leak, and thanks.” There are times when it wasn’t a leak but people are grateful to know that there was irregular use on their property and they see it time and again on the data they collect. He added that if this community chooses to go to hourly data to everyone then Water Smart can provide that information on a near real time basis to the community.

There were no additional questions. Mayor Knudsen thanked Mr. Andersen for his presentation and stated that the Council will have to make a decision as to whether they want to bring this back. She thanked Mr. Timmeny and stated that she appreciated his vast knowledge of the system as well. Mayor Knudsen stated that she happened to love it and thought it was a nice system.

Deputy Mayor Sedon asked whether the Sustainable Jersey presentation could be moved up.

1. Sustainable Jersey Award

Deputy Mayor Sedon began by introducing the members of the Ridgewood Green Team, chair, Jiffy Vermylen; George Wolfson; Bob Upton, also Chair of the Ridgewood Environmental Advisory Committee. Through their work and members who are not here, the Village of Ridgewood was certified this November through Sustainable Jersey at the Silver level. He added that there are only 49 towns in the State of New Jersey that are certified at that level, which opens up grant opportunities. They just got an email today that a $20,000 grant is in the works and so they will find out at the end of March if they do get that for a tree survey in the town, it is a matching grant, which will be discussed during the Budget presentation. Deputy Mayor Sedon stated that when they got involved the town was registered but it wasn’t anything else. So, Janet Fricke had some paperwork to start them out, and they had to go out into the Village and collect a lot of documentation. Their current application is 400 pages with all of the documents. It is a substantial amount of work, but it proves that the Village is focused on sustainability and conservation efforts. He would really like to applaud the membership for helping the Village to achieve this, and they are working on the Gold Standard now for waste and other things for Sustainable Jersey. So, it is a good thing for the community and Ridgewood should be proud that only 49 other towns have achieved this level of certification.

Jiffy Vermylen stated that she thinks it is very important to document the work that has been going on in the Village in order for the Green Team to really track and know what the opportunities are to keep pushing forward and if they don’t really keep track of what has been done it is hard to have a good and clear direction for moving forward. She thinks that the work of the Green Team and REAC to come together and really compile what others have done and Ms. Fricke had started was a meaningful step for the Village and she think it is really pointing the Village in the right direction. Hopefully they will get those grants, so they can keep marching ahead.

George Wolfson stated that it was also important to say that Sustainable Jersey provides a good road map for Councilmembers as it covers just about every single topic that could be thought of. Every commission or committee that they serve has a component or a chapter within Sustainable Jersey and these are programs that are pointing the way of the future for making things work in a municipality. He would urge the Council after the Budget meetings to take a look and see if there is something there that catches the Council’s eye.

Bob Upton stated that he had nothing more to add but urged everyone to put April 22^nd on their calendar for the Village’s annual Earth Day event.

Mayor Knudsen thanked everyone for all of their hard work and commitment to the Village, to Bob, George and Jiffy, but she also wanted to point out that back in 2014 when the Council was behind closed doors trying to divvy up who was going to be on which boards and which committee. The only things left on the table was The Green Team, REAC, and Shade Tree Commission and everyone was walking in the other direction and the Deputy Mayor had nothing so he chose those committees. She has to say that no one has worked harder to keep the Village green and work on the environment, Shade Tree and REAC and she thought a round of applause was owed not just to the Committee members but to the Deputy Mayor. Ms. Mailander stated that she wanted to ask Deputy Mayor Sedon if there were representatives from the Shade Tree Commission as well; or if he was going to do a report. Deputy Mayor Sedon replied that he would do a report when it comes time.

1. Walker Report on Hudson Street Parking Garage

Ms. Mailander stated that the Council had reviewed a preliminary report a couple of weeks ago, and the revised final report has been received so she was going to have Mr. Rooney our Parking Director come up and give a summary of those two reports. One was a financial analysis and the other is an allocation study as to how the parking garage should be allocated.

Mr. Rooney stated that there were two reports that Walker has completed for the Village. The first phase of this process started in 2015 when the Village was considering putting up a 412-car garage and experts came in to explain how to fund this garage and how to make it so that it is self-sustaining and wouldn’t impact taxpayers as all of the revenue from the parking utility would be sufficient enough to pay for that garage.

Mr. Rooney stated that Walker came in and did the study in three versions, 412, 350 and ended up at 325 spaces and each time they put together a spreadsheet as to what the impact was and when the rates would have to change. He stated that now the Village has a 240-car garage and needs to understand what financing it needs to make that happen and make that operable, the key obviously is to maintain debt service coverage, that is critical. Mr. Rooney stated that Walker came in and based upon the information that they had from their first report, duplicated, retested it and came up with the conclusion as far as capacity, supply and demand, that there was definitely a need for additional parking. They did counts, made observations at certain times in the Village during different hours, and there are a couple charts that identify the times that they came in and what their findings were, what the capacity was, and whether or not the core area that they define had need for additional parking spaces.

Mr. Rooney stated that Walker went back and looked at the revenue streams he had provided to them for the last three years and determined that the smaller the garage the less revenue the Village will generate so it will require rate increases either sooner or higher than they initially anticipated. So they came up with, looking at the revenue stream the Village had in 2017, projected out all the way through for about 10 years and determined that in July 2018 the meter rates would have to increase 25 cents to 75 cents and the meter hours would have to extend to 8:00 P.M. In January of 2020 another increase of 50 cents to $1.25 and in January of 2025 it would need to go up 25 cents to $1.50. Walker also projected the need for increase in parking permits by about $25 in years 2020, 2023, 2026 and 2029.

Their findings were consistent with what Walker had in the past. They determined that in order to maintain debt service coverage this was the type of increase that the Village would have to entertain. Basically, if the Village had this garage in the position now where it wanted to start construction a rate increase would be affected in July and that money would then be accumulated into surplus so that when it came time to start making payments there would be sufficient funds to start paying that down as long as the revenue stream stayed the same every year. Mr. Rooney stated that the capacity of the garage was at the levels that they thought it should be and everything would move forward with a self-sustaining parking utility.

Mr. Rooney stated that Walker provided in their executive summary, and later on in their report, the expenses estimating that there would be approximately a 3% increase in the cost to operate the garage. He added that hasn’t been compared to the information that was obtained from the contractors last week. So, there are still some disconnects and the only way to resolve that would be to have everyone in a room and just hash that through. They estimated costs for the garage at a $12 million construction cost, a 25 year pay back on debt service, and at a 3% interest rate which is similar to what they did back in 2015, but Mr. Rooney thinks it was at a 2.5% interest rate.

Mr. Rooney stated looking at page 11 of the report shows their revenue summary by meters and permits as to what they anticipate with 2017 being actual and 2018 on is estimated cost. On page 12 is their estimate for operation of the garage, with $75,000 in allocations that are currently used for law enforcement, time for management, and things of that nature, which are charged back to the parking utility. Also, the repair, maintenance, and different operational expenses that they see for the garage. Because they are experts in transportation and garages, Walker has a large database which they use to determine the location of the garage, and weather in terms of maintaining surfaces. So, that is a lot of what they bring into this project.

Mr. Rooney stated that on page 13 where he was talking about the cost of the garage, the period of payback and interest rate, Walker has also the projected net operating expense and net operating income. Along the bottom it has debt service coverage assuming that debt service first payment would be in 2020. So, from the time the rate increase took effect in 2018, 2018 and 2019 surplus funds would be accumulating and then coming to pay covered debt service in at least a one to one ratio. He stated that was the rationale behind the timing of the increasing in the rates.

Mr. Rooney stated that the second report that they did was the user group allocation report, and this was to determine how many people or what type of parker should be using the garage. So, on page 1 of the report they indicate that it is recommended that 40% hourly users and 60% monthly users be split during normal business hours and then they also go on through the report to describe who should park where. So, obviously the ones that are permits will probably be there early in the morning catching the train. Walker recommended that they go upstairs, and those that would be there during the day for shopping or visiting restaurants would go downstairs as they would be going in and out of the garage. That is described on page 2 in the second report.

Mr. Rooney stated that they also talk about the types of systems that the Village can have to monitor the parking, a gated or an ungated system. The Village has been leaning to an ungated system as it is less costly and fits in with the type of parking enforcement in place currently. If the Village had ungated it would need someone to maintain it, and on call in case it doesn’t function, and they have to repair it. Mr. Rooney stated that ungated would continue to use a mobile forum for the parking in addition to having a kiosk available on each floor. Someone could park by plate and then law enforcement would monitor parking times by plate reader to determine whether there are any violations as they go through. So, each parking enforcement officer would have a handheld device as they do now, and they would use that data that’s downloaded on the spot to monitor the enforcement of the parkers. Mr. Rooney stated that was a high-level summary of these reports and he would try his best to field any questions that the Council may have.

Councilman Voigt questioned how much the permit tags for the garage would be per year, are they the $1000 per year permit that the Village has now. Mr. Rooney responded yes. Councilman Voigt questioned how much the tags would increase, to which Mr. Rooney stated starting in 2020, 2023, 2026, 2029 there would be an increase of $25. Councilman Voigt questioned what Mr. Rooney considered to be an appropriate debt service as he knows the higher the ratio. Mr. Rooney stated that the higher ratio the better. Councilman Voigt questioned what Mr. Rooney would consider safe, to which Mr. Rooney responded at least 1.5 and when this was first done with the larger garage the revenue stream was sufficient to get to approximately 1.5. Councilman Voigt questioned whether Mr. Rooney was concerned at all about the debt coverage approaching 1 on some of the analyses. Mr. Rooney stated that he thinks that when it gets to 1.09 that’s sensitive, but in the same token in the earlier years if you can build up enough surplus you could put money aside in a reserve to pay that debt service just like there is now in other authorities. A debt service could be put aside just for that purpose.

Councilman Voigt questioned whether the 3% interest rate seemed pretty reasonable or did Mr. Rooney think the Village could get a better rate than that. Mr. Rooney stated that yes, Ridgewood could definitely get a better rate than that, but they took a conservative approach. Councilman Voigt stated that there were a bunch of little tweaks to the report that may make the result better or worse. If the Village can get a better interest rate than 3%, he’s wondering if Walker can look at that. If they can look at spaces above 240 as there were presentations that had 250/260 spaces, and if the Village added 10-15 spots, what would that do to the revenue streams. He added that the other question he had is regarding parking permits for the garage. Why couldn’t those people have access to all of the area close to the train station so they could park at the garage or wherever they want, which is what the Village does now. Would that make a difference. Mr. Rooney stated that he didn’t think it would, but he would see if Walker could make the change.

Councilman Voigt questioned the $12 million as there were several proposals that were much less than that and could that be tweaked to closer to $11million. Mr. Rooney stated that it is his suggestion as the Village gets closer to getting that number finalized, but $12 million was where they started. Councilman Voigt questioned if Walker would be willing to look into the tweaks he mentioned, to which Mr. Rooney responded absolutely.

Deputy Mayor Sedon stated that he had a few questions, but to continue along the same line that Councilman Voigt went down, there are other minor tweaks to make. He noticed they said the annual parking pass was $750 and some of them are, but others are $1000. He, didn’t think that would change things dramatically, but it would change things. He coupled that with Parkmobile where they went off the current contract and asked if they used a 35% usage for Parkmobile or did they stay with the current 15% as the cost to the Village in their projections. Mr. Rooney stated that he thinks they just looked at the net revenue number not the cost. Deputy Mayor Sedon said that in the report, Walker said that right now its around 15% of people use Parkmobile, but generally that’s 35% in other towns and they figured that it would eventually go to that. Under the current contract, if it was that much the Village would lose a lot more revenue, but if they enter into a contract with either Parkmobile or someone else and it’s no longer a cost to the Village, then that might change the numbers a little more substantially and is that something that Walker would be willing to look at. Mr. Rooney was in agreement.

Councilwoman Walsh stated that being a commuter reading the reports, she was thinking what are we looking at, what are we expecting, and what are the taxpayers expecting. She wished Mr. Halaby was still there so that she could comment to him because when the Council was looking at the designs, she was looking at more of a basic design. The Village would get the same amount of spots whether or not the fancy façade was chosen. They are looking to get a parking garage to fill the needs that it has now and will have in the future. Councilwoman Walsh stated that there will be developments built within several blocks of the garage and whether those cars are onsite or not, she believes that they will have lots of cars offsite as well. This means they are either going to be in the street or in the lots whether they go down to Cottage or another lot, there is going to be this influx. She stated when she has visitors who meet her in town, they have to park somewhere.

Councilwoman Walsh stated that what she was trying to work through what’s going to be the habit that’s going to keep that garage full because ideally the Village is building the garage to change the pattern throughout the parking of the Village. She was thinking if the habit that they are trying to form is to get people into the garage so there’s more revolving use on the street which will get people into the shops and businesses more successfully. She didn’t know if Walker touched on that in the report. Councilwoman Walsh stated that she was trying to figure out how the Council could supplement that to figure out some of the costs because the parking pass is a fixed cost. Will the Village want every commuter parking there, or to start a habit of people thinking there is always a spot in the garage so they’ll go straight there. That to her is what is going to help this whole process and it is not going to happen overnight.

Councilwoman Walsh stated that once commuters are moved into the garage there will be a new use for the train station parking lot as it’s not going to be all commuters. Train station parking lot people are creatures of habit and usually park in the same spot and that would be her hope for the garage. So, if there are people who are using the garage who were always in the Village from 9:00 A.M. to 12:00 P.M., wouldn’t you charge them a flat rate of $4.00 for that time frame as opposed to a per hour charge. The Walker report doesn’t touch on that at all. If she was going to park, she’s going to either swipe her card or do whatever to get in and then park, and then if she’s there for an hour she pays $3.00 or $4.00 the same as being there for three hours. So charging to park in different increments is what she was hoping to see in the report but she thinks the Council could supplement it with ideas for what they believe the habit or the use is going to be. She added that she liked a lot of the data in the Report but there is no crystal ball as to what the habit is going to be. Mr. Rooney stated that one of the things they point out on page 1 of the allocation report is the need to monitor the mix in the garage at one month, and three months. So, there is a large investment of time to make sure you get the right mix. To, Councilwoman Walsh’s point, he would think to explore who is parking in these other areas and where permit parkers are going is more than is in the report.

Councilwoman Walsh stated that her other concerns are in terms of enhancements of the revenue, because again the Village wants it to be a net zero. What is going to be the buy-in from the Chamber and the businesses as to what the Village is going to be doing with the garage.

Councilman Hache stated that he was looking at page 2 of the Executive Summary and under key assumptions, the new garage will attract roughly 50 commuters from outside of Ridgewood and that should be zero because the Village is not building the garage to bring commuters from out of town. So, he would like to see what happens to the assumptions when that is swapped out. He added that he didn’t see in the assumptions what they are assuming the Village will see in terms of premium parking passes versus regular. He knows that there was talk about trying to incorporate the current mix which is 210 premium versus 140 regular at some point in time and was that data in this redo of the report. Mr. Rooney stated that no it wasn’t.  

Councilman Hache stated that looking at the allocation of monthly versus hourly, he thinks one of the things the Village would want to do with this garage is to make sure that the Village knows with a great deal of certainty is how much of it will be paid for by January 1^st of every year. So, he would go 3 levels for monthly parking and then the bottom level, which is really more realistic for people who are going to come in and out to shop. He thinks the mix would be 75%/25% and the Village would know at the very worst by January 1^st of every year, 75% of the garage is paid for.

Councilman Hache added that another way to handle this is if the Village simply goes and sells more passes because it now has a garage that has done nothing to make a dent on the parking situation. So, he thinks keeping the commuter passes steady and pulling them from the other lots that are closer to the businesses, as a commuter, they would want to be closer to the train. He stated that he has another question, as Walker has a lot of experience dealing with different parking utilities throughout the United States and he trusts Mr. Rooney’s opinion as he has been running this utility for several years. Is Mr. Rooney comfortable with the assumptions made here in terms of the operating costs for the garage year to year. Also, does he think these are pretty accurate assumptions because Walker can tell what is a trend throughout the U.S., but Ridgewood might be even higher or lower.

Councilman Hache questioned whether Mr. Rooney was comfortable with the assumption that Walker was making. Mr. Rooney stated that he was comfortable, the only caveat being that in talking to the construction companies that presented the other night, they came up with some areas that he doesn’t think the Council thought about as far as costs. For example, having to wash the garage down several times a month during the winter season. He doesn’t know how that’s impacted here, so he hasn’t gotten into the nitty gritty of what these numbers are. So, from a high level he is comfortable, but he would have to push down further as to what some of the costs are to make sure.

Councilman Hache stated that the builders gave a safe assumption of the cost to maintain and range from $50 per space per year to $100 per space. He stated that perhaps, we might negotiate directly with them, and can be built into the construction things such as pitch or drainage, or perhaps a wheel wash that is weight sensitive. This would wash the tires as they came into the garage. He’s seen these systems that are not overly expensive and can protect the Village’s investment. Councilman Hache added that he knows the assumptions were made for a $12 million garage, and the 3% interest. Does it change much in terms of the assumption of the operating costs whether the garage is $12 million versus $11 million versus $10 million. Mr. Rooney stated only the utilities would change, and he didn’t think by much. Councilman Hache questioned whether it would change talking about a garage with 240 spaces with four levels, to which Mr. Rooney responded it should be close but there will still be electricity if there is one level less. Councilman Hache stated that assuming there are 4 levels, or 3 stories, the Village’s operating costs should not change whether it is $12 million versus $11 million versus $10 million. In theory, the Village will be paying for the aesthetics of a nicer looking structure. So, the Council could take the provided assumptions and calculate what the debt service would be at each of those constructions amounts and it looks like it would be a cost savings of $60,000 a year.

Councilman Hache stated that one of the things that he would like to look at a bit closer was one of the builders including some analysis in terms of short-term interest-only financing. If they can do interest-only for the first three years, for example in terms of debt service coverage ratio in 2020 at 1.38, that can go to almost 4 times, they go 3.96 and can bring that financing down assuming a conservative rate of around 2%. So, he thinks that’s something the Council should look at. It is not binding and they can go directly to the local banks, talk to them, and allow that to be the mechanism that the Village uses to build that early cushion. Maybe we don’t rely as much on the rate increases immediately, which he felt was something that was worthwhile to take a look.

Councilman Hache added that another thing he saw in the assumptions, the first line in the revenue is parking meter and RPP fees for 2019. Following what happens from 2017 to 2018 where the revenues go from $1,237,000 for $1,473,000 that’s consistent with increasing parking meter rates by 50% but only for 5 months out of the year. If it were 6 months, the Village would see a 25% increase in the revenue and here the Council is seeing about a 20% increase. Councilman Hache added that he didn’t follow what happens in 2019 that there is a drop off in the revenues from $1,473,000 to $1,399,000. Mayor Knudsen suggested it was because the Hudson Street lot would be closed and there would be no revenue stream. Mr. Rooney stated that he would check.

Councilman Hache stated that the Village was saying they would find a place for those commuters to park, so he didn’t think 15 spots reserved for shopping and dining would make that much of a dent. He added that another concern was when looking at the revenue assumption it assumes the Village meets terminal velocity after increasing to $1.50, but there is a constant increase of 3% every year of operating expenses. Would it be possible to assume that the Village try to build in a more gradual increase in the parking meter rate. It just doesn’t make any sense that the Village would have the revenue cap off but the expenses keep climbing so maybe that was something that Walker could look at in terms of the assumptions.

Councilman Hache stated that his other observation was that the supply and demand analysis on pages 4 and 5 tells a story of where the demand is when looking at both during the week and the weekends. There is a 94-95% occupancy in off street parking lots, 98% both during the week and Saturdays in the on street lots. Dayton Street is the exception, and he thought that was very telling. Just to clarify, it is better the sooner the Village can have this 3 year build up period before they bond and they start bonding not in 2020 but go to 2023 or late 2022. When were these assumptions assuming the garage would be built by, because when talking to the construction companies, the assumption is that the Village will not have anything before the second half of 2019. So, is it the assumption that the garage will be completed and bonded, adding that he sees that it starts accruing debt service in 2020, but how far into the year. Mr. Rooney stated that he thinks Walker was looking at the end of 2019 to have it constructed.

Councilman Hache stated that he had some concerns regarding safety with the garage particularly what happens after hours. Assuming 75% is allocated to commuters, there are some concerns as to what happens if people start parking there over night or mischievous people start pulling in there to party. Maybe, the Village can look into how feasible it would be to block off the garage to prohibit overnight activities or limit it to the first level where a quick visual read is possible, or close off the upper levels. He stated that maybe the contractors could give some suggestions as to how the Village could accomplish that.

Mayor Knudsen stated that she thought that the drop in 2019 appears to be a $75,000 +/- difference and she had to almost assume that was as a result of the parking lot actually being closed because that would be the 70 odd cars times the $1000 pass. She added that she had interest in knowing the value of a stall in the Hudson Street parking garage because when she looks at the numbers of increasing the meters she doesn’t know the break point. When do people just say they’re not paying because they could drive up the street and it would be free, or go to Westwood and pay zero. She was interested in understanding the value of a stall if somebody has access they buy a parking pass and they get 200 +/- square feet that they have access to every single day to commute. Is the value of that $750 or $1000 or $1500. To Councilman Voigt’s point, tweaking numbers means you find revenue streams elsewhere and not burdening the day to day visitors. Mayor Knudsen stated that she would be curious to know the value of one of those stalls.

Mayor Knudsen stated that going back to the 85% stress they are really talking about a small number of vehicles that gets to that stress factor. So, is that something that also just looking at other opportunities of on street parking, such as the boxes. There is opportunity there and would that release the stress factor as they are talking about a negligible number of vehicles. When thinking about it she would like to see if that’s resolved in another way. She added that in terms of going back to the out of town commuters, when she reads that line, the numbers have to be tweaked so that 50 out of town commuters reestablish themselves. She is interested in knowing what analysis was done to come to the conclusion that the system in the Village wouldn’t be able to fill the garage without having 50 out of town commuters come back in. So, where did that number come from, and is that absolutely necessary in order to do that. Mr. Rooney stated he believed that Walker used the 112 of nonresident parkers the Village had in the past saying that now there is going to be an interest for them to come back. It was an assumption they made, and surely the Village can make sure it’s not something that’s going to happen.

Mayor Knudsen stated she had an email today from someone who has a business downtown and received a ticket. They made a complaint that every time he turned around the people at a nearby store, run out when they know the PEO is in the vicinity and they drop the coins in the meter so they can essentially park for as long as they want and not pay anything. She stated that she sees it as theft of a service but nonetheless he pointed out that this happens every day and that the Village should do something to get the employees off the streets. She was shocked and wondered how that could be when there are all the employee parking spaces available. They have been availed of these opportunities at a discounted rate and nobody changed their behavior. So, when Councilwoman Walsh talks about behavior, Mayor Knudsen would like to understand better how this behavior changes. Reading the Walker Report and talking about people that are circling block after block after block even though there is parking 3 blocks away and what makes the Council think that behavior changes, and if that is the issue how then do you change that behavior. Mr. Rooney stated that possibly it is something Walker could deal with. Mayor Knudsen stated she would be interested in understanding how that behavior is changed. She does think if the Council is reviewing these documents and they keep seeing that the stress, that 85% factor is the tipping point, and that people still go around and around the block, what makes them decide to not go around the block again. Mr. Rooney stated that he would ask.

Councilman Hache stated that looking at increases from 50 cents an hour to 75 cents, $1.25, $1.50 where does that put the Village compared to places with comparable downtowns like Summit, Morristown, Montclair. Mr. Rooney stated that a lot of information can be pulled together, adding that back in 2015 Ridgewood was about the lowest of all municipalities that had train stations throughout the State. Now that Walker proposes a different rate, he would have to go back to look as he’s sure other rates have changed as well, but he can pull something together. Councilman Hache stated that Red Bank had similar downtown space, to which Mr. Rooney added Summit, Montclair, so a lot can be compared to and see where the Village is.

Mayor Knudsen stated going back to the terms of the value of that stall, whether or not there is a different approach to funding and whether or not there is a more hybrid approach to finding the money for this parking deck. Mr. Rooney stated ok. Mayor Knudsen thanked Mr. Rooney for his patience and waiting.

5. DISCUSSION

1. Ridgewood Water

1. Award Professional Services – Water Rate Study

Ms. Mailander stated that this resolution was for awarding a professional services contract for a water related study. A contract was awarded to Howard J. Woods, Jr. to perform a water rate study for the years 2010 to 2012, and then that was extended to include the years 2013 through 2017. It is anticipated that Mr. Woods’ services will need to be expanded to include expert testimony from a specialist in water rate case matters and further analysis of such rate case data. The Village is looking to increase to an additional $30,000 for Mr. Woods.

Councilman Voigt questioned if Mr. Woods had completed 2017 yet, as he was sent 2013 through 2016. Mr. Rooney stated that he didn’t think Mr. Woods had done 2017 yet, because the data isn’t available yet.

2. Award Professional Services – Design and Administration of Improvements at the Southside Reservoir

Ms. Mailander stated this resolution was regarding the award for the Southside Reservoir project which is located in Glen Rock. Proposals were received, and it is critical that these improvements be made by January 15, 2019 as per an Administrative Order of Consent by the USEPA. Non-compliance may subject the Village to penalties. There were three proposals received, and D.J. Egarian is the least expensive at $52,000, they are from Fairfield, New Jersey, and the funding is in the Ridgewood Water Capital Budget. Their proposal is half the price of the next highest bidder, and Ms. Mailander asked Mr. Calbi why that occurred, and he responded that they are a smaller firm and they know the Ridgewood Water system as they have done work for the Village successfully, so this is a good deal.

Mayor Knudsen stated that she had emailed this afternoon and gotten the same response, that they are a smaller firm with less overhead and they can provide this service for the Village.

3. Award Second Year Contract – Supply and Maintain Cold Water Meters

Ms. Mailander stated this resolution was a notice of bid award for year two for cold water meters. Last year it was awarded for a two-year contract to Rio Supply out of Sticklerville, New Jersey. Last year the cost was $165,115 and this is for the second year which is $169,255. They were the sole bidder last year, and funding is in the Water Utility Operating Budget.

1. Parking - None

1. Budget

1. Award Contract – Graydon Pool Concession – Refreshment Service

Ms. Mailander stated the next resolution was under budget for the Graydon Pool Concession Refreshment Service which is annually at the Graydon Pool Water’s Edge Café. The sole submission from Michael Sims of Mellsworth Foods in Ramsey, New Jersey, is the provider who has been there for several years. He has decided to exercise the previous year’s bid option for 2018 to offer it, as well. This gives the Village revenue of $9,300 for the season at Graydon and it is the same as 2017.

Councilman Hache questioned if he was the only bidder. Ms. Mailander responded that he was last year, they do a very good job, and Parks and Recreation is very happy with them. She added that there had been some concern trying to find healthier or cheaper priced options as individuals had asked the Village to provide. Mr. Sims seemed responsive to those requests.

2. Award Contract – Coach Bus Transportation Services

Ms. Mailander stated this resolution was for H.I.L.T. trips for senior citizens. In the past, the Village has awarded to Vanderhoof Transportation. Unfortunately, there are major factors of concern with this provider including lateness; unreliability; various mechanical issues with the buses; unprofessionalism; and inferior customer relations. Ms. Mailander stated that although the bid for Vanderhoof is actually $880 less than the next lowest bid, which is Panorama Tours. The Recreation Department is recommending Panorama Tours at $9,260 for the year of 2018.

Mayor Knudsen questioned whether those issues that are being raised were documented. Ms. Mailander stated that as far as she knows yes, they did, and it was discussed with the company. So, this turns out to then be the lowest responsible bid.

3. Schedler Property – Phase I and Phase II Archaeological Investigation RFP

Ms. Mailander stated that the next resolution was for the Phase I and Phase II Archaeological Investigation RFP for the Schedler property. Mayor Knudsen stated that all information that she provided was read, back when the ad-hoc committee was in the process of preparing or discussing plans for the property. A resident raised a question about the historic elements of the property and asked Mayor Knudsen to investigate. She did contact the State and had all the documents from Art Libel, who submitted all of the documentation for the Certificate of Eligibility. They went through every piece of the documents and in contacting the State; they clarified why the house met the criteria for an Historic Certificate of Eligibility and the property, in fact did not. What they are stating is that it would require an Archaeological Phase I investigation and then an Archaeological Phase II investigation. She added that it was also shared that even having any historic value wouldn’t mean that the property couldn’t have a sports field. What they like to do is simply document and that would allow the property to then become also eligible.

Mayor Knudsen added that reading the letter from the State says that there is a high probability that it will yield historic artifacts and meet the criteria. She stated she does not know the cost. She just put the information out there if the remainder of the Council had the opportunity to read the information, they could decide whether or not they want to pursue, or at least send out an RFP, and establish what the cost would be. Mayor Knudsen stated that when she spoke with the State the representative was heading from Trenton to Upstate New York and they stopped at the property and take a look at everything. She also was not concerned with the tree removal or any of the work that the Village was engaging in. She observed the trees that were marked and did not feel that would be a sufficient ground disturbance to compromise any historic value that might be there. So, this is something, if the Council is interested, it is not cost prohibitive, and answers some questions, they might want to send out an RFP and at least determine what the cost is.

Ms. Mailander added that she just found out today that this was done most recently in 2015. It wasn’t an actual RFP, but it was going out to ask how much this might cost, and the estimate was approximately $10,000. She added that the Village could certainly go out for the RFP and maybe it is the same, less, or more, but she wanted to mention it because this just came to light today as she had not known previously. Mayor Knudsen stated that she found that interesting and wondered whether it was for both Phase I and Phase II investigations. Ms. Mailander stated that Janet Fricke gave her that information. Ms. Fricke stated that it was for a Phase I investigation. Mayor Knudsen added that the letter states Phase I and Phase II would be required. Ms. Mailander stated that it was up to the Council if they would like to go out for an RFP to see what it would cost.

Deputy Mayor Sedon stated that when he read the report it said that after Phase I they could determine if you need to go on to Phase II or not because if they don’t find anything in Phase I then there is no reason to go an incur a greater cost by going into more detail with Phase II. He stated that he felt it was worth it to go out and see what the specific costs would be and then decide then if the Village wants to find out what’s in the ground.

Mayor Knudsen stated that it probably doesn’t hurt to at least establish an absolute price and send out for the RFP and then at least the Council will know what the cost is. She added that again it is the question as to whether or not both the house and the property meet the criteria for a Certificate of Eligibility. Just being mindful that on the Village’s Mater Plan Historic Element both the house and the property are listed. So, she doesn’t know what the cost is, but if everyone agrees they could go out for the RFP.

Councilman Hache stated that he was unable to read one of the pieces of paper, and Deputy Mayor Sedon agreed. Mayor Knudsen stated that she does have the original which is clear enough for her to read but maybe it was the way the file came in as a PDF, but what she will do is forward the originals from Joe Suplicki. HPC also felt this was the right direction to take with the property so it was endorsed by them. Ms. Mailander stated that she would move forward with having a RFP writer do that.

4. Deferred School Tax for 2018

Ms. Mailander stated that this Resolution was for deferred school tax for 2018 which is an annual Resolution. It has to be approved annually by the Council and will allow for the maximum deferral which is the most favorable position to take as it will increase the Village fund balance and will help offset any restrictions from reserve accounts which may arise in 2017 financial operations. Ms. Mailander stated that this can always be amended as the Budget goes along if the Council feels that they want to change that number.

5. Correction to Resolution #17-111 – Award Contract – Portable Fuel Cell Trailer

Ms. Mailander stated that this was for a correction to Resolution #17-111 which was adopted in April 2017 and was for a portable fuel cell trailer. This resolution contained an incorrect purchase quote. The amount not to exceed in the resolution was $5,478 and unfortunately it should have been $5,748. So, the Council has to redo the resolution to have it be accurate. It is really just correcting the original Resolution and it just came to light.

6. Award Contract – Tub Grinder

Ms. Mailander stated that the next resolution was for the tub grinder, the Village accepted proposals. Three bid specifications were picked up with two bids being received. The low bidder was W.E. Timmerman of White House, New Jersey. The recommendation is to award the contract for $365,580 which is below the estimated amount for this piece of equipment at $380,000.

Deputy Mayor Sedon questioned if this was to replace the tub grinder that the Village currently has which is old and broken down. Ms. Mailander stated that was correct. Deputy Mayor Sedon stated he believed the Village was partners with Glen Rock on that equipment, which Ms. Mailander stated was correct. Deputy Mayor Sedon questioned if the Village was going at it alone right now with the tub grinder. Ms. Mailander stated that she would have Mr. Calbi come up and discuss that.

Mr. Calbi stated that it was something that he had discussed as part of a contract that the Village has with Glen Rock, and he forwarded a copy of the contract to Ms. Mailander to share. He stated that there may be options with Glen Rock to take the current one or share the new one, but those discussions haven’t started yet for the Village.

Deputy Mayor Sedon stated that it was something like 1/3 and 2/3 on the last agreement between Ridgewood and Glen Rock, so he guessed on this if they were interested in continuing the shared service, then potentially the cost could go down by 1/3. Glen Rock also paid for parts and maintenance annually. Deputy Mayor Sedon questioned if Mr. Calbi had any idea when he would know if Glen Rock was interested in the shared service. Mr. Calbi deferred to Ms. Mailander, who stated that it should be shortly as the Council would need to know by next week and if not then definitely in time for the April Council meeting.

Mayor Knudsen questioned that if the Village was sharing the tub grinder, how much of the life span is reduced by that added use. Is there an understanding of spending “x” amount of dollars are we shortening the lifespan of something by having this shared service. She questioned when the first tub grinder was purchased, adding that she didn’t think it was that old. There was some indecipherable discussion. Mayor Knudsen questioned whether the useful time of that tub grinder, which was possibly from 2006 to 2018, because it has been down for quite some time, is actually shorter because of the shared services. Would it be better to just go it alone and this way the Village has longer use of it because this way Ridgewood might actually be paying more. She questioned whether there was any way to do any analysis on it. Mr. Calbi stated that was a good point. Ms. Mailander stated that hopefully there will be more information to bring back for next week’s meeting.

1. Policy

1. Approval of Schedler Ad Hoc Committee Recommendations

Ms. Mailander stated as the Council would remember there was a presentation back in December and it was about the recommendations from the Ad Hoc committee where they proposed two different scenarios for the field, a playground, a parking lot, and the way it was being laid out. She stated that the former Village Council put their intentions to paper in a resolution indicating they wanted a 90-foot field and she thought that before proceeding with any of these plans this Council should have a resolution indicating what it is that they’re agreeing to. So, the Village knows for funding and what is intended with that property.

Mayor Knudsen stated that in terms of the cost, a cost analysis could be done before anything else is done. Ms. Mailander stated that this would be discussed Friday with Parks and Recreation, as they do have a soft estimate based on what is proposed. She added that again, people at the time said thank you for preparing this and thanks to the Schedler Ad-Hoc Committee. She thinks the whole Council was in agreement, but she feels that she would be more comfortable moving forward once the Village has these costs and for the Council to say this is the direction it wants to go through in a resolution so it is on the record that they all agree and are moving forward in that direction. Ms. Mailander stated that this would be discussed further at the budget meeting this Friday and then possibly bring it back next week or approve a resolution in the budget meeting for March 14^th.

Mayor Knudsen questioned whether the Village ever established whether it needs DOT approval since that’s a steep hill. It needed a lot of fill to increase the elevation of the interior part of that property, which is currently a catch basin for water. Is that going to be a problem because of Route 17, and was there ever any analysis done as to what kind of flooding might take place. Ms. Mailander stated that she would check with Mr. Rutishauser.

1. Operations

1. Purchasing Process

Ms. Mailander stated that Deputy Mayor Sedon asked if this could be put on the agenda, and herself and Mr. Rooney met with some concerned residents and discussed the process with them and indicated that they were open to suggestions. Mr. Rooney, in fact, stated that if they had any concerns, they could reach out directly to him and he would address them in the future. Ms. Mailander stated that the Council had the purchasing presentation from Mr. Rooney, and she asked if there were additional questions or suggestions from the Council as to how they may want the Village’s purchasing process to be amended.

Deputy Mayor Sedon stated that he wanted to see if there was a willingness to look into the Village of Ridgewood purchasing policy, because obviously there is nothing the Council can do about the State regulation. He wondered if there were any suggestions from staff who deal with this on a daily basis. Could it be streamlined or become more transparent. Is there any room for adjustments or any type of changes that would make sense and help the process along.

Ms. Mailander stated that she would ask Mr. Rooney to come up and discuss it. She added that, as mentioned to the residents, the Village is controlled by the State of New Jersey and the Village has regulations it has to follow for purchasing. New Jersey has some of the tightest purchasing requirements in the Nation, so the Village is regulated, but there may be some suggestions just as the residents that she met with had a few. She said they could possibly be implemented but she wanted Council to give their input, as well.

Mr. Rooney stated that when he first came on board, there was a purchasing manual dating from 2006. So, he took that manual and massaged it and incorporated a lot of what other municipalities in the area do as a sort of best practices. So, that is how the Village got to where it is today. That does not mean that the manual is perfect and there are often times when he consults with the QPA, just to review processes to make sure that the Village is complying with the law and its own policies. Mr. Rooney stated he was open to suggestions and anyone that has recommendations, concerns, or questions obviously can come to him. What he tries to do every year when the Village has the audit done, he works with Nisivoccia to see if the auditors have any suggestions on things the Village may have done. So, they spend a lot of time going through the bidding process and how requisitions go through the system.

Mr. Rooney stated that the Village has been pretty good, as far as compliance and haven’t had any comments or recommendations but is it something that he tries to look at all the time. He does solicit feedback from the Department heads as to whether or not they have any suggestions. So, it is a moving target and they try to do what they can to make certain that they take care of the compliance with the law.

Ms. Mailander added one thing was recommended by the residents. When she and Mr. Rooney met with them, the Department Directors had already been informed that they would implement process to go out for written quotes. It will be done via email and sent to the people who they know. It’s usually vendors the Village knows that do this type of work, and do it all at the same time. Instead of calling someone today and then someone else a week from now, and another ten days from then, this way they all get the same information at the same time and return it by a certain date and time. That has already been implemented and the Department Directors have been advised that is how the Village wants to proceed. She wanted to thank Mr. Rooney and the residents that met with her because that was one of their suggestions. They are already in the process of implementing this procedure.

Deputy Mayor Sedon stated that was where he was going with at least one suggestion. He knows that sometimes things come in via text message or off a website, and it didn’t seem as good as sending out an email to everyone and then having it timestamped. It goes out the same time and then comes the same time. Ms. Mailander stated that was the other part of it. The Village will not accept a quote by text, it will have to be in an email. Mr. Rooney stated that if there is a non-response, the Village will make another call or inquiry to cover the three minimums the Village has.

Ms. Mailander stated that currently, if the Village goes out for three quotes and one comes back that they don’t want to quote on this, that is actually new in the State of New Jersey that this is allowed to be a quote. The Village instead will ask the Department Directors to go out for a fourth quote and hopefully get a third actual quote.

Mayor Knudsen asked if there was anything that limits the Village to three quotes or if there is an opportunity to expand the pool of possible vendors. She was thinking when someone says they are not going to bid, then that actually takes more time. What happens in that instance is one bidder said they were not interested and two bidders submitted their bid. Or maybe two submit and then maybe somebody calls and says they want to submit a bid but then two have already submitted their bid. The other scenario actually, by expanding the pool of possible vendors, makes it a little more even that everybody is submitting at the same date and same time.

Mayor Knudsen stated that another thing she thought was brilliant was when Mr. Calbi did the grid across the resolution. So, when the Council sees the grid they see that Companies X, Y, and Z. This is how much this person bid and she thinks its so helpful. Even today she emailed her questions comparing apples to apples, and then what the difference was. She stated that it was helpful for any Councilmember to see what those differentials are, too.

Mayor Knudsen thanked Mr. Rooney and the residents who were helpful in reviewing the purchasing process.

2. Major Soil Permits – The Enclave and Ken Smith II Projects

Ms. Mailander stated that the next resolution was regarding two major soil permits, one was for The Enclave which is the former Sealfons Building, and they have applied for a major soil moving permit. The project received Planning Board approval on February 6^th of this year and the Village needs a resolution to approve it. She added that obviously the route will be coordinated with the Village Police Department and the Village Engineer, and they intend to remove approximately 4,116 cubic yards of material from this site.

The second is KS Broad which is a Ken Smith Property. They also applied for a major soil permit and received Planning Board approval also on February 6^th. Again, the construction routes will be carefully coordinated with the Police Department and the Village Engineer, and they are looking to move approximately 4,342 cubic yards of material.

Ms. Mailander stated that both of them will require resolutions of approval, they need escrow, specific hours during which time they can do the work, not on East Ridgewood Avenue and certain other restrictions.

Mayor Knudsen stated that she had a couple of questions, but Mr. Rutishauser wasn’t present, so she would go on record with the questions. She wondered if the Holmstead School was not a designated school zone, as she thought it said school zone, at the corner of Hope and Ridgewood Avenue. Ms. Mailander stated that she would have to find out. Mayor Knudsen stated that it wasn’t noted on the paperwork, but she thought there were a couple of other schools that may have been designated school zones in that vicinity, but they are not necessarily Village public schools.

Mayor Knudsen stated that her other question was on how many trucks there would be. Ms. Mailander stated that she could find out. Mr. Rogers estimated that a truck could hold about 13 cubic yards, there was some discussion, and this was estimated at 660. Mayor Knudsen stated that her next question was that there is written on both of these permits that no trucking shall be permitted within the hours of 8:30 A.M. and 5:30 P.M. full or empty in any of the Village’s designated school zones. Then it indicated East Ridgewood Avenue by the high school. Presumably that is based on the likelihood that there are students and pedestrian activity. The high school is an open campus and she was concerned because she didn’t know how to address that when there are 600 some-odd trucks going back and forth.

Ms. Mailander stated that this would be over many days. Buses go up and down East Ridgewood Avenue everyday and there is an open campus. Trucks do as well. So, yes there will be additional trucks but it’s not as if there will be 600 trucks in a week, but rather over months.

Mr. Rogers stated that in the last discussion when the Council was talking about Dayton’s soil removal permit, they talked about the fact that depending upon how the system seemed to run with the restrictions and conditions of the soil removal permit, they can be changed so that it can be adjusted if it looks like problems are beginning.

3. Declare Property Surplus – John Deere 544 H Loader – Streets Department

Ms. Mailander stated that this resolution was for declaring surplus of a John Deere Loader from the Streets Department which has been out of service for two years and has been traded in for the purchase of another vehicle.

4. Declare Property Surplus – Ford F250 – Parks Department

Ms. Mailander stated that this resolution was for declaring surplus of a Ford F-250 from the Parks Department which doesn’t start or function and actually the repair estimate is far greater than the value of the vehicle. It is a 2004 with 124,433 miles on it.

5. Replacement of Tree at Graydon – Report by Shade Tree Commission

Ms. Mailander stated that Deputy Mayor Sedon would be presenting a report from the Shade Tree Commission on the replacement of the sycamore tree that has been removed at Graydon Pool.

Deputy Mayor Sedon stated that the Shade Tree Commission received a recommendation from Wayne Cahilly who performed the second study on the tree and sonared it with the tomograph. That suggestion was to plant a grove of 5 to 7 black tupelos. They heard from Jeanne Epiphan, who is an ecologist and a volunteer with Ridgewood Wildscape, suggested planting a sycamore that would live there for 100 or so years. Why not just plant another sycamore when it has been proven to handle the conditions. He added someone else says they wouldn’t recommend planting the same tree in the same spot because of bacteria and diseases from the previous tree might move into the new tree.

With all of these expert opinions, the Shade Tree Commission has decided to reach out through email and just run one opinion by another opinion and sort it all out. Deputy Mayor Sedon stated that the Shade Tree Commission would reach out to all of the experts who made different suggestions and try to pull them together and come back hopefully in the beginning of March with a presentation on what to replace the sycamore tree with and when.

Mayor Knudsen added that Ms. Epiphan stated that a grove of black tupelos was a concern for lifeguard visibility and that was the other point that she noted in her email. Deputy Mayor Sedon stated that it would be a line of sight issue, but anything that is planted there at some point is going to grow. So, at some point in a couple of years there is going to be a line of sight issue because the tree is going to be so tall and have a crown and when it is in full bloom a lifeguard from across the pool may not be able to see the corner. There is also a lifeguard chair that is right by that corner, so they would have to see how that would work with Parks and Recreation as well. He added that the Commission and members were pulling everything together and would probably have something for the beginning of March.

6. MANAGER’S REPORT

Budget Hearings - Ms. Mailander reported that the Budget Hearings would be held on March 2^nd, March 9^th, and March 16^th beginning at 5:30 P.M. and then the final one is on Wednesday, March 21^st. She added that the meetings would be televised and certainly the public is welcome to come and attend the meetings in person.

Hudson Street Parking Garage Update – Ms. Mailander stated that on February 21^st the Village Council will interview four companies who submitted their proposals. Each concept plan was reviewed for design and adherence to the requirements posted in the RFP.

Super Science Saturday – Ms. Mailander stated that Saturday, March 3^rd was the 30^th Super Science Saturday which is a free family event that will take place in the Ridgewood High School Campus Center from 9:00 A.M. to 1:30 P.M. adding that it was a wonderful day and she would encourage anyone who is interested in science to go. There will be interactive exhibits from Liberty Science Center, a Great Paper Airplane Contest, a 30-foot egg drop challenge, an indoor and outdoor drone racing and a live rocket launch.

7. COUNCIL REPORTS

Planning Board – Councilman Voigt stated that the Planning Board met on February 20^th and there was an informal review of a major subdivision which is across from The Stable at 232 and 250 North Maple which is approximately 3.5 acres of land. They were looking to develop a cul-de-sac and eight new homes on this lot, and they would demolish the two larger homes that are on the existing lots. There was a total of 14 variances that were included in this particular subdivision, and there may also be an issue with affordable housing. Mr. Rogers stated that if it remains at eight new homes it will generate an affordable housing need that they will have to deal with.

Councilman Voigt stated there were a number of concerns regarding the number of variances, as well as the number of homes. Suggestions from the Planning Board were to make this a six to seven home cul de sac, but again this is an informal review and feedback was given.

There was also a minor subdivision review at 174 Emsley Court, off of North Murray, and it is actually a subdivision that was previously subdivided then combined and re-subdividing it and that request was granted unanimously.

Mayor Knudsen added that one of the big issues with the major subdivision was the cul de sac that was presented was exceptionally narrow and they wanted the Village to approve their cul de sac with only one side of the street parking and would want it to be restricted on the other side. The Planning Board was very concerned because it is not necessarily a deep cul de sac and they could see the spillage for parking could potentially cause problems as the overflow went into other neighborhoods. That was a big stumbling block and it included a variance with it as well.

Library Board of Trustees – Councilman Voigt stated that the Library Board of Trustees met February 27^th and there were a few issues related to the Pease Library. There are two tenants in the library and it looks like the tenant in the upstairs portion will renew their lease for the next three or six years, that particular tenant is the Ridgewood Medical Media.

The upcoming event taking place on Wednesday, April 25^th is the Friends of the Library Annual Author Luncheon at Seasons in Washington Township. The author is Nicole Krause who wrote Dark Forest, and tickets go on sale on March 6^th. There is a book signing and a silent auction, as well and these events typically sell out fast.

Shade Tree Commission – Deputy Mayor Sedon stated that on April 10^th at 7:30 P.M. Wayne Cahilly will be appearing at the Library as a speaker for the Shade Tree Commission. He is the expert who came and diagnosed the sycamore tree at Graydon Pool. He is also an expert witness following an incident in Central Park where an elm tree fell and injured some people. He was pulled in to do the forensic study of the tree and the injuries. He is very accomplished and will be a great speaker for anyone interested in trees or tree related topics.

Ridgewood Environmental Action Committee – Deputy Mayor Sedon stated that REAC would be having a discussion and a video shown on April 19^th at the library at 7:00 P.M., the New Jersey Highlands video and a presentation to talk about the New Jersey Highlands.

Community Center Advisory Board – Deputy Mayor Sedon stated that Don Lieberman was here at the beginning of the Council meeting and spoke about the good work that the Community Center Advisory Board was doing and the Board is looking into buying some new tables for the Anne Zusy Youth Center and the Patrick Mancuso Senior Center downstairs of Village Hall and as it is probably going to turn into an annual event. There will be an end of the year resolution for gifts that the Foundation has raised funds for and purchased and given to the Village of Ridgewood. These will be officially donated every year as they are items purchased and added to the Community Center. So, he wanted to thank everyone for their good work on that committee.

Ridgewood Arts Council – Councilwoman Walsh stated that even though during March the Ridgewood Arts Council was not having an artist event they would like to remind everyone that at the Ed Center they are going to have all student artwork, which is done every year.

She added that the only other question she had was going back to the grant writing. They have not received anything from Millennium Strategies related to art grants that they are eligible for and so they were curious as to the frequency that they would hear. Ms. Mailander stated that any grants that come up she sends them to a Councilmember that would benefit relevant to a Board or Committee. She added that Millennium Strategies are aware that the Arts Council is looking for grants so anything that she receives will go to Councilwoman Walsh.

School Resource Officer – Councilman Hache stated that he met with the Board of Education last Friday, and ever since the unfortunate events that took place in Florida, a lot of parents have called and written expressing their concerns about the security in Ridgewood schools. Councilman Hache and Mayor Knudsen attend a meeting with the Board of Education on a monthly basis and this time around they asked that Chief Luthcke join in the discussion, as well. Usually the Village Manager participates, too. Councilman Hache stated that he spent a good part of the last year and a half trying to convince the Board of Education to help the Council bring the School Resource Officer (SRO) to the schools, but somehow it hasn’t gotten there yet. He added that unfortunately, they saw how vulnerable, particularly the high school is, yesterday when there were two people who did not attend the school, were on campus and were luckily unarmed.

Councilman Hache stated that it is important to get an SRO as soon as possible, and some of the estimates they have gotten so far are approximately January 2019 and he thinks that is about ten months too late. He added that everyone present should consider trying to work on how to get an SRO quicker than that.

Mayor Knudsen stated that the Village Manager and herself had a number of communications pertaining to the SRO and have discovered there is not actually required training, but there is a five day, 40 hour class training for an SRO which is sensitivity training. When going into a school environment there are confidentiality issues and special needs issues and they need to be sensitive to individuals with different needs. They are also looking at how quickly they can put a more seasoned Police Officer in as soon as possible, even on a temporary rotating basis, to have police presence. We believe whenever there is a community Police Officer or SRO present, it builds trust and confidence with the kids and they share more information as they become more familiar with the Police Officers and Police Department.

Mayor Knudsen added that they are aggressively working on that and hope to bring it to some conclusion by the end of the week, but she will be working with the Chief to get that taken care of. The Council shares the concerns of the parents, and are either parents or have been parents, so they share the concern of student safety and well-being and take it so seriously.

Super Science Saturday – Mayor Knudsen stated that the Ridgewood High School 30^th Super Science Saturday is on March 3^rd and she just wanted to thank the crew for inviting her to a pasta dinner. She did have the opportunity to present them with a resolution acknowledging their 30 years. Greg, Michael, Aaron and Mel did a terrific job and are so committed and started doing this when they were kids in high school because it was going to be discontinued. So, they took it upon themselves to make certain that every student in the Village had Super Science Saturday every year and that it was not forgotten. The Village owes them a debt of gratitude for continuing their work, and, also, Michael Aaron Flicker is going to be recognized as a Distinguished Ridgewood High School Alumni. She thanked all of those fine young people.

Sign Ordinances – Mayor Knudsen stated that she and Councilman Hache met with Village Planner, Bridget Bogart. They should have been joined by Bill Gilsenan, but he couldn’t make it. They started updating the Village CBD sign ordinances, and are excited about that and looking at how they can give businesses tools to be more successful and visible to pedestrians and vehicles. She stated that there will probably be some changes to the sign ordinances and she is hoping to have them on the next agenda. Mayor Knudsen added that Ms. Bogart is working on the Blade Ordinance piece of it and after it goes before the Council it would go to the Planning Board for comment, then Historic Preservation for comment and back to the Council, but they are working very aggressively to have it taken care of.

Planning Board Master Plan Subcommittee – Mayor Knudsen stated that the Planning Board Master Plan Subcommittee would be making recommendations to the Planning Board on the visioning process next week. Once again, that will come back to the Village Council to vote on because the Council is funding it. A letter will be sent making those recommendations back to the Council.

Ridgewood Cambodia Project – Mayor Knudsen stated that the Ridgewood Cambodia Project event is March 8^th from 6:30 P.M. to 8:30 P.M. at the Library and the flyer will be posted downstairs at Village Hall and online.

Socks for Soldiers – Mayor Knudsen stated that two of Ridgewood’s Senators, Senator Corrado and Senator Bateman have partnered to launch a new Socks for Soldiers Donative Drive. Donations of clean, unworn socks are among the most requested items by our troops all across the world and especially our veterans at home. Socks for Soldiers was first launched when Kristin Corrado was a County Clerk and they collected more than 6,000 pairs of socks and were distributed to many grateful soldiers, veterans and homeless veterans. She asked everyone to stop by the box in the entry way to the lobby at Village Hall with new, unworn socks to keep them warm and cozy. We owe a debt of gratitude to all of those serving our nation and residents can all provide some nice socks.

8. COMMENTS FROM THE PUBLIC

Mayor Knudsen opened the meeting for Public Comment and stated that it was not to exceed five minutes per person.

Michelle Italia, 3 Betty Court, stated that she was commenting on some things that came up in her mind this evening in reference to the Schedler property. She said that the plan of the Schedler property was mentioned in the Master Plan originally that this was a parcel of land which was deemed historic in nature and she is assuming that is correct. Mayor Knudsen stated that was identified in the Master Plan Historic Elements. Ms. Italia stated that her biggest problem turns out to be now that many people in that particular section of Ridgewood were not aware of the fact that it was. So, that leads to another issue which is whether or not the Village can proceed because they think that the land is historic. There have been Bergen Community College students who have researched the aspect of having some areas which could be deemed as being historical and there have been attempts to place something else on that property. Ms. Italia questioned why it was that many of the residents weren’t aware of that information, as she thinks the whole town might feel differently and wouldn’t have such a negative attitude towards preserving that area.

Ms. Italia also stated she went along with Phase I and cutting the trees and removing it to make the land supposedly better, but now she is a little upset. How can the Village proceed when they should have gone to that historical aspect of the land first before proceeding to do anything else. Now, this Committee that has been established which she participated in and a compromise was reached regarding a field in that area. She cannot believe that all of those members that attended that meeting were aware that the land was designated for that and that the Village did not follow through with it. She added she is not blaming the Council, but rather the events of this process that has taken too long which she believes has been very confusing and slow. Ms. Italia stated that this should have been done two years ago, adding that even now the roof on the house and these trucks have come and disturbed the land, and placed mulch all over it. She knows that the Council said that they could still identify it and it wouldn’t be for Phase I and Phase II, but still that she thinks the house has been impacted because they were huge trucks that were driving into the area near the house.

Ms. Italia stated that she doesn’t know if she was a member of the group now that asked for a 75-foot field, she was not for it and she will discuss that with her group.

Bill McCandless, 71 Ridge Road, thanked the Council for providing documents ahead of tonight’s meeting and added that he hopes it is a trend that can continue as transparency builds trust and he thinks it’s important to talk a lot about those aspects.

Mr. McCandless stated that the Walker analysis was deeply flawed from the 2015 count and analysis that was done originally and they cite that overall again and again. He stated that he trusts everyone on the Council has read the 2015 Walker Report, if not they need to go through it again. He stated it was available on the website and the main Hudson Street page and he would encourage the Council to take a good look at several of these pages. Mr. McCandless stated that the facts were very clear, and he felt very strongly about the facts that are presented and it is used as a touchstone now as a reference point, and residents are comfortable with parts and uncomfortable with others and are okay with it.

Mr. McCandless stated that page 15 of Walker is Daytime Weekday Parking Demand, there are monster openings throughout the Village and there are multiple lots marked well under 85% capacity. On page 16 Weekday Evening Parking Demand, shows open parking at Walkers count throughout the entire Village with no deficit and it is represented in color where there is parking Monday through Friday. He asked that the Council please take a look at both of those when they could and then encourage the Council to move to page 19. He stated this was where it gets very interesting, as you start to move from West to East beginning at the train lot. It is marked yellow as under capacity. Cottage Place is actually marked green, as empty. On weekend nights there is an empty parking lot. Walker on this page right at the bottom of the page stated large surpluses exist in the Village. This isn’t an interpretation but unbiased data that is quite clear and right there. The Village has paid for it twice and he is not sure what the Council is looking at when anyone can claim there is a deficit. Mr. McCandless stated there is none, and the Village has paid these people who have been deemed experts and they told the Village there are large surpluses.

He added that diving into the data and looking at the numbers is also quite evident and pointed the Council to the Appendix. Mr. McCandless stated that the Appendix charts are fascinating because the analysis does not use all of the data available to it. It looks only at a six-block area, with 800 feet on one end, 1500 feet on another to create a square. In Weekday Existing Conditions Public, 57% of the Village parking is occupied showing that the Village has adequacy that is well beyond industry and town standards. He added that on the weekends when there is allegedly no parking, there is more parking available when the Village was planning to build 194 spaces that were already paid for, versus 160. Its time to stop, the parking is there, he doesn’t know what the Council is doing or why they are doing it but this garage is unnecessary and unneeded and an expense that the Village cannot afford and do not need. Mr. McCandless stated that there are perverse parking incentives in the town around pricing, it needs to stop now.

Jaqueline Hone, 30 Carriage Lane, stated that she wanted to speak about the Schedler property to reiterate what Ms. Italia was trying to explain. The Master Plan did identify the Schedler House and parcel as historical but that was way back before the Village every purchased the parcel. In 2013, the HPC identified it as well, and proceeded with the eligibility of both the house and the parcel. In 2015, the Village Manager stated that quotes were obtained for an archaeological investigation, and in 2016 Bergen County puts the Village of Ridgewood on notice saying that there are historical elements and they believe that the Village will do their due diligence and fiduciary obligation to proceed with the historic preservation. Ms. Hone stated that in November of 2017, the State representative visited the site and also says to go ahead and proceed. So, why are we now almost at March 2018 and this is the first that the Village residents are hearing of the findings of a State representatives visit and the archaeological quotes that were received in 2015. More importantly, why are we in 2018 and absolutely nothing has been done in regard to the historic registration of both the land and the house.

Ms. Hone stated that she has repeatedly heard that the Village of Ridgewood has eligibility but eligibility is very different than actually moving forward with the registration. For the last five to six years residents have repeatedly attended Historic Preservation meetings and these Village Council meetings saying that they wanted to proceed with that and had a ton of questions regarding the historic preservation of both the house and the land and were told that the historic preservation would proceed. She stated that the now there is a Village Manager who is pressuring the Council to move ahead with the recommendation of the ad-hoc committee which includes a 75-foot field over an archaeological site that has already been deemed with historical elements.

Ms. Hone stated that her question is how many more times is the Council going to speak about the historical elements within the land and the house and the eligibility and nothing will be done as far as the registration. She would desperately ask that the Council to give the residents a timeline, a date when this would happen, before the actual moving forward with any plan. The ad-hoc committee recommendation is flawed, as Ms. Italia pointed out, the committee had no idea and never represented to its members that the land was also historical. It was a very small group that attended the meeting where the determination was made and how they came to the conclusion of their plan. She believes it was a group of about 20 people. It was not publicly informed to the members and the people that were invested in the development of Schedler. It was a notice that went out to a very small select group that attended the meeting at Menishe’s house to give input on what they wanted the ad-hoc committee to present to the Council. She thinks that is flawed and a mistake and there are enough errors to say that that recommendation has to be reviewed, especially since that recommendation was only for a field and we all know that there were people who have stood here hour after hour in many public meetings stating they wanted historical, passive and preservation.

Ms. Hone stated that she asked that the Council move forward and do the fiduciary obligation and not put the cart in front of the horse, find out the historical elements first, move forward with the registration as identified back in early 2000 and hold off on any more plans to put anything on top of that archaeological site.

Patricia Infantino, 6 Betty Court, stated that regarding Schedler she hoped that the house could be named after Isabella Altano when the Village has it preserved.

Boyd Loving, 342 South Irving Street, stated that during the discussion of the Walker Study tonight there was some mention made of Walker’s recommendation to increase the parking rates. He stated that Councilman Hache asked Bob Rooney to take a look and see what other towns with train stations were doing in terms of how the new rate would compare to the other towns. He added that what was not discussed is also the Walker Report indicated a recommendation to increase the time from 6:00 P.M. until 8:00 P.M. That was also part of the recommendation so he would ask if Mr. Rooney is doing an analysis to show what some of the other municipalities with train stations are doing and how our new rate can compare to those rates. He should also check and see what times were in some of those other towns.

Mr. Loving stated that he took a quick look and there were some towns that went to 6:00 P.M., some that go to 8:00 P.M., some that go to 7:00 P.M. but it would be nice to have all of that on paper. The report could include the name of the municipality that is near the train station, what the hours of the meters in effect are, and what the current rates of the meters are, so that the Council can compare apples to apples. He stated that what upset him most when he read through both of the studies is that it talks about the parking system, not the parking utility, and it talks about the parking system being self-supporting. What the report fails to mention is that all of the utility money now is not spent on parking. A good portion of that money goes into the General Fund and is used for other purposes in Ridgewood. Nowhere in this study did he see how much of that revenue has to be used now to support the parking system. Is 100% of the revenue going forward going to be needed to support the parking system. If that’s the case, that means that there are some things that the parking utility money is funding now that need to be funded by another source. What concerns him, is the source going to be property tax revenue unless some services will be cut that money is currently funding.

Mr. Loving stated that another analysis that needs to be done is what percentage of the parking utility money is now going into the General Fund and what portion of that money is not going to be able to go into the fund in the future. What is the Village funding that it can no longer fund or that the Village is going to have to create some alternate source of revenue for. He stated that when the report is being tweaked, it would be nice to know that. His concern is the money that is now going to the General Fund will no longer go there and then that means it’s going to come out of property tax revenue. Property taxes are going to have to be increased, or the parking rates will have to be increased, and even more or services are going to have to be cut. He asked that the Council take a look at that along with the time that the parking has to be extended to and how it compares to some others.

Saurabh Dani, 390 Bedford Road, stated that he wanted to thank the Village Council, Ms. Mailander, Mr. Rooney for listening and acting on the purchasing process.

Mayor Knudsen stated that the Council would get the information for Mr. Loving and be precise about that. She also stated that the properties identified in the Master Plan Historic Element, when the application was submitted and she thinks that Ms. Hone would have these documents. If not, she would send them to her, but nothing can be registered on the State listing without a certificate of eligibility the only piece of that parcel that has a certificate of eligibility is the house. No the land did not qualify for the certificate of eligibility based on lacking information pertaining specifically to the Phase I and Phase II archaeological investigation so there is nothing that the Council can do to accelerate that because it simply does not have a certificate of eligibility. That’s not something she or anyone here decided. It is something that the State decided and she thought that was pretty clear in the documents. Mayor Knudsen stated that because of these inquires she did contact the State and asked them specifically what was required and necessary to advance that to get a certificate of eligibility and they told her what it was and the Council is here attempting to do it. She stated that she has to say that this five member Council has been actively engaged in historic preservation and they continue to make every effort to ensure that our history is there for future generations; they want to be not only in the crosshairs of people who oppose this and say don’t spend this money but then to be in the crosshairs of the people who support historic preservation and the Council thinks they are doing the right thing. The State indicated that the removal of the trees was not enough significant ground disturbance to compromise any historical artifact that might be present. They were comfortable with their finding and that was the reason that the State representative stopped there in November. She wanted everyone to know that the Council is actively engaged in historic preservation and there were reasons that the property cannot advance to the State list.

John Paquin, former Ridgewood Resident, 110 Ridgewood Road, Washington Township, stated that he was late to the Zabriskie-Schedler debate but he has seen an awful lot of effort by wonderful people over many years. He applauds all of that effort and he sees a lot of people really trying to preserve that slice of history. He stated that he was just reading one of the documents provided that said written descriptions of historic houses don’t serve the purpose for reminding us of our past, and they really don’t. If you stand at Zabriskie-Schedler and you look across to the church the wonderful thing is you can imagine the town that was there, the center that was there, and that was Ridgewood. People do not realize that the history of Paramus is the history of Ridgewood. What people called Paramus was actually the town of Ridgewood. He added that the Council has talked about the history and the battles and all that has gone on there. He also sees a house that’s really threatened and in real danger right now, and his concern is that there may be nothing to preserve. Mr. Paquin stated that he didn’t want to point fingers but it is a wonderful piece of history that has been there all our lives and witnessed so much history. It seems like it is really at risk and he would think it a shame if in a year’s time it’s said that the house was too far gone. That’s his fear.

Mayor Knudsen stated that again the historic architect is extremely confident that the house can and will be saved. Her plans are intact, her pricing is in place and she is ready to move forward. The Village is doing matching grants and are very confident that it will be able to save the house, and she just wanted to point out that Mr. Paquin has amazing renderings and they are fabulous, beautiful and it does appear that back in the day all roads led to the Church.

9. RESOLUTION TO GO INTO CLOSED SESSION

Deputy Village Clerk, Donna Jackson read Resolution #18-74 to go into Closed Session as follows:

10. ADJOURNMENT

There being no further business to come before the Village Council, on a motion by Councilwoman Walsh, seconded by Deputy Mayor Sedon, and carried unanimously by voice vote, the Village Council’s Work Session was adjourned at 11:31 P.M.

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                                                                                                     Susan Knudsen                            

Mayor                        

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              Donna M. Jackson

           Deputy Village Clerk