VILLAGE OF RIDGEWOOD
VILLAGE COUNCIL
REGULAR PUBLIC MEETING
SEPTEMBER 16, 2015
8:00 P.M.
1. Call to Order - Mayor
2. Statement of Compliance with the Open Public Meetings Act
3. Roll Call - Village Clerk
4. Flag Salute and Moment of Silence
5. Acceptance of Financial Reports
6. Approval of Minutes
7. Proclamations
- Fire Prevention Week
- Gold Star Mother’s Day
- National Breast Cancer Awareness Week
- RESOLUTION
15-265 Tyler Clementi Foundation’s Day 1 Campaign
- Certificates of Recognition
2015 U.S. National Taekwondo Championship Team
10. Comments from the Public (Not to exceed 5 minutes per person - 30 minutes in total)
11. Manager's Report
12. Village Council Reports
13. ORDINANCES - INTRODUCTION
3500 – Lease of 1057 Hillcrest Road for Recreational/Educational Purposes – Establishes parameters for the bidding out of the rental of 1057 Hillcrest Road for recreational/educational purposes
3501 - Amend Chapter 265 – Vehicles and Traffic – Prohibited Turns at Intersections – Benjamin Franklin Middle School Drop-off – Establishes a “No Left Turn” at the intersection of East Glen Avenue and the B.F. Middle School Drop Off driveway in the northerly direction of travel, during all hours of the day
3502 – Amend Chapter 174 – Holiday Displays – Display Regulations – Establishes display regulations for holiday displays in and near Memorial Park at Van Neste Square
3503 – Amend Chapter 145 – Fees – Permit Fee for Holiday Displays – Establishes a $50 permit fee for holiday displays
3504 - Amend Chapter 265 – Vehicles and Traffic – Establish Stop Sign at Stevens Avenue and Laurel Road – Establishes a stop sign at the intersection of Stevens Avenue and Laurel Road in the northerly direction of travel
3505 – Amend Chapter 265 – Vehicles and Traffic – Establish Stop Sign at Morningside and Hamilton Roads – Establishes a stop sign at the intersection of Morningside and Hamilton Roads in both directions. This stop sign will replace a yield sign.
3506- Capital Ordinance – Building Repairs to the Traffic and Signal Building ($31,000) – Appropriates this money from the General Capital Fund balance
14. ORDINANCES – PUBLIC HEARING
3489 – Amend Chapter 190 – Land Use and Development - Establish AH-2 Zone District
3490 – Amend Chapter 190 – Land Use and Development – Establish B-3-R Zone District
3491 – Amend Chapter 190 – Land Use and Development – Establish C-R Zone
3492 – Amend Chapter 190 – Land Use and Development – Establish C Zone District
3493 – Amend Chapter 190 – Land Use and Development – Amend Various Sections – Multiple Zone Districts and General Affordable Housing Regulations
3494 – Amend Chapter 265 – Vehicles and Traffic – 15 Minute Parking Meter
3495 – Capital Ordinance – Construction of Handicapped Ramp at Graydon Pool Parking Lot($35,000)
3496 – Amend Chapter 249 – Streets and Sidewalks - Barricades
3497 – Amend Chapter 145 – Fees – Establish Deposit Fees for Use of Barricades
3498 – Establish Policy for Maintenance of Tree Wells
14. ORDINANCES – PUBLIC HEARING (CONTINUED)
3499 – Amend chapter 265 – Vehicles and Traffic –
U-Turn Prohibition and Parking Restrictions at Willard School
15. RESOLUTIONS (CONTINUED)
THE FOLLOWING RESOLUTIONS, NUMBERED 15-266 THROUGH
15-301 ARE TO BE ADOPTED BY A CONSENT AGENDA, WITH ONE VOTE BY THE VILLAGE COUNCIL. THERE IS A BRIEF DESCRIPTION BESIDE EACH RESOLUTION TO BE CONSIDERED ON THE CONSENT AGENDA. EACH RESOLUTION WILL BE READ BY TITLE ONLY:
15-266 Title 59 Approval – Pavement Saw – Ridgewood Water – Approves the plans and specifications prepared by Ridgewood Water for 36” Pavement Saw, pursuant to Title 59
15-267 Award Contract - Pavement Saw – Ridgewood Water (NTE $44,912.93) – Awards a contract to the lowest responsible bidder, Gamka Sales Co., Inc., 983 New Durham Road, Edison, NJ
15-268 Title 59 Approval – Compact Excavator – Ridgewood Water – Approves the plans and specifications prepared by Ridgewood Water for Compact Excavator, pursuant to Title 59
15-269 Award Contract - Compact Excavator – Ridgewood Water (NTE $55,924) – Awards a contract to the lowest responsible bidder, Bobcat of North Jersey, 201 Maltese Drive, Totowa, NJ
15-270 Title 59 Approval – Pickup, Removal and Hauling of Leaves – Approves and plans and specifications prepared by Ridgewood Water for Pickup, Removal and Hauling of Leaves, pursuant to Title 59
15-271 Award Contract – Pickup, Removal and Hauling of Leaves (NTE $64,000) – Awards a contract to the lowest responsible bidder, Jersey Mulch Products, 48 Old Jacksonville Road, Towaco, NJ
15-272 Title 59 Approval – Operation and Maintenance of Chestnut Street Dumpster Pad – Approves the plans and specifications prepared by the Engineering Division for Rebid of Proposal for the Operation and Maintenance of the Chestnut Street Dumpster Pad, October 1, 2015 through September 30, 2016, inclusive, pursuant to Title 59
15-273 Award Contract – Operation and Maintenance of Chestnut Street Dumpster Pad – Awards a contract to the highest responsible bidder to ConQuest Construction, 20 Carver Avenue, Westwood, NJ at a payment to the Village of $105/month
15-274 Title 59 Approval – Laboratory Analysis Services – Water Pollution Control Facility and Graydon Pool – Approves the plans and specifications prepared by the Engineering Division for Furnishing Laboratory Analysis Services Beginning January 1, 2016 through December 31, 2016, inclusive, pursuant to Title 59
15-275 Award Contract – Laboratory Analysis Services – Water Pollution Control Facility and Graydon Pool (NTE $14,316.50) – Awards a contract to the lowest responsible bidder, Garden State Laboratories, Inc., 410 Hillside Avenue, Hillside, NJ
15-276 Title 59 Approval – Furnishing and Delivering of Sodium Bisulfite Solution & Sodium Hypochlorite Solution – Water Pollution Control Facility – Approves the plans and specifications prepared by the Engineering Division for Furnishing and Delivering of Sodium Bisulfite and Sodium Hypochlorite Solution Beginning January 1, 2016 through December 31, 2016, inclusive, pursuant to Title 59
15-277 Award Contract – Furnishing & Delivering of Sodium Bisulfite Solution & Sodium Hypochlorite Solution – Water Pollution Control Facility (NTE $54,792) – Awards a contract to the lowest responsible bidder, Miracle Chemical Company, 1151 B Highway No. 33, Farmingdale, NJ
15-278 Title 59 Approval – Cold Water Meters and Accessories – Approves the plans and specifications prepared by the Ridgewood Water Department, pursuant to Title 59
15-279 Award Contract – Cold Water Meters and Accessories (NTE $152,476) – Awards a contract to the sole bidder, Rio Supply, Inc., 100 Allied Parkway, Sicklerville, NJ
15-280 Award Contract Under State Contract – Chlorine Analyzers – Ridgewood Water (NTE $49,925.27) – Awards a contract under State Contract to Hach Company, P.O. Box 608, Loveland, CO
15-281 Award Contract Under State Contract – Dell Electronic Equipment (NTE $65,900.08) – Awards a contract under State contract to Dell Marketing LP, One Dell Way, Round Rock, TX
15-282 Award Contract Under State Contract – Taser Conducted Energy Devices – Police Department (NTE $22,000) – Awards a contract under State contract to Taser International, 17800 North 85th Street, Scottsdale, AZ
15-283 Title 59 Approval – Professional Engineering Services Rehabilitation and Cleaning of Anaerobic Digesters at WPCF – Approves the plans and specifications for Professional Engineering Services for the Rehabilitation and Cleaning of the Anaerobic Digesters at the Water Pollution Control Facility, pursuant to Title 59
15-284 Award Professional Services Contract - Rehabilitation and Cleaning of Anaerobic Digesters (NTE $78,740) – Awards a Professional Services Contract to the lowest responsible responder, Suburban Consulting Engineers, Inc., 100 Valley Road, Suite 202, Mount Arlington, NJ
15-285 Award Professional Services Contract - Rehabilitation of Aqueduct Water Storage Tanks (NTE $55,000) – Awards a Professional Services Contract to Hatch Mott MacDonald, 111 Wood Avenue, South Iselin, NJ, as the lowest responsible quote
15-286 Extend Award of Professional Services Contract – Audit of Internal Accounting Controls of Various Departments (NTE $20,000) – Extends the award of Professional Services Contract to the Village Auditors, Nissivoccia, LLP, Mount Arlington Corporate Center, 200 Valley Road, Suite 300, Mount Arlington, NJ to perform internal accounting controls of various Village Departments. Pay to Play forms were previously submitted for the original no-bid contract.
15-287 Award Emergency Contract – Repair to Mountain Well – Parts for Piping and Fire Hydrant Assembly (NTE $18,375.70) – Awards an emergency contract for parts for repair to the Mountain Well to HD Waterworks Supply, 61 Gross Avenue, Edison, NJ
15-288 Award Emergency Contract – Repair to Mountain Well – Installation of Piping and Fire Hydrant Assembly (NTE $37,675) – Awards an emergency contract for the repair of Mountain Well to the low bidder, J. Fletcher Creamer & Son, Inc., 101 East Broadway, Hackensack, NJ
15-289 Award Extraordinary Unspecifiable Services Contract – Repair to Water Pollution Control Facility Fencing and Gate (NTE $4,500) – Awards an EUS contract to Fox Fence Enterprises, Inc., 417 Crooks Avenue, Clifton, NJ
15-290 Award Extraordinary Unspecifiable Services Contract – Tank Level Indicator in Sludge Storage Tank (NTE $1,945.13) – Awards an EUS contract to Applied Analytics, Inc., Plaza One, One Highway 12, Flemington, NJ for a tank level indicator
15-291 Award Extraordinary Unspecifiable Services Contract – Electrician Services for Installation of Tank Level Indicator (NTE $2,000) – Awards an EUS contract for $2,000 to hire an electrician for the installation of a tank level indicator
15-292 Award Extraordinary Unspecifiable Services Contract – Emergency Generator Repair ($6,454.16) – Water Pollution Control Facility – Awards an EUS contract to Foley, Inc., P.O. Box 787132, Philadelphia, PA
15-293 Title 59 Approval – Traffic Signal Changes – East Ridgewood Avenue and North Van Dien Avenue – Approves the plans and specifications for East Ridgewood Avenue and Van Dien Avenue Traffic Signal in the Village of Ridgewood to create a leading green light for eastbound traffic, pursuant to Title 59
15-294 Authorize Change Order – Hydraulic Modeling Analysis (NTE $30,000) – Approves a change order to the original contractor, Hatch Mott MacDonald, 111 Wood Avenue, Iselin, NJ which is necessary due to additional analysis required
15-295 Authorize Cleaning of Gypsy Pond Area by the Ridgewood Wildscape Association and Partners - Authorizes several volunteer groups to clean the Gypsy Pond area, along with a Public Awareness Campaign, on October 4, 2015. The Village Engineer has reviewed the proposal, the group has agreed to certain safety precautions, and the resolution is adopted pursuant to Title 59.
15-296 Approve Encroachment Agreement – 2 Godwin Avenue – Smoked Restaurant - Approves an encroachment agreement for 2 Godwin Avenue, for goose neck lighting atop their sign along the Godwin Avenue side of the restaurant, which will be a minor encroachment into the Village’s right-of-way. This application has been approved by both the Planning Board and the Historic Preservation Commission, with the approval of this encroachment agreement.
15-297 Insert Special Item of Revenue into 2015 Budget – Assistance to Firefighters Grant Program – Requests the Director of the Division of Local Government Services to approve the insertion of $37,791 for the Firefighters Grant Program as an item of revenue and that this amount also be appropriated as an item of expense under Operations Excluded from CAPS-Public and Private Appropriations Offset by Revenues
15-298 Request Change in Title/Text of Budget Appropriation – Matching Funds for Grant – Fire Department - Approves the change in title/text in the 2015 budget to move $3,779 from Fire Department Other Expense to Matching Funds for Grants: Local Share- United State Dept. of Homeland Security Assistance to Firefighters Grant Program
15-299 Declare Property Surplus - Automatic External Defibrillators (AEDs) – Declares 3 AEDs surplus property and authorizes the Village Manager to dispose of said property
15-300 Approve Payment of USEPA Fine – Ridgewood Water – Approves the payment of a USEPA fine and authorizes the execution of the settlement agreement
15-301 Appoint Members to Financial Advisory Committee – Appoints Evan Weitz and Janice Willett to 3-year terms to expire on 6/30/18; and Robert Broatch and Jimmy Yang to unexpired terms to expire on 6/30/16. In addition, appoints Robert Rooney, Village CFO to a term that expires 6/30/16 and Evan Weitz as Chairman of the FAC to a term which expires on 6/30/16.
THE FOLLOWING RESOLUTIONS, NUMBERED 15-302 THROUGH
15-303, WILL BE CONSIDERED SEPARATELY AND READ IN FULL:
15-302 Title 59 Approval – Professional Architectural/Engineering Services for the Design of Self-Parking Structure – Hudson Street Parking Lot
15-303 Award Professional Services Contract - Architectural/Engineering Services for Hudson Street Parking Garage (NTE $295,350)
16. Comments from the Public (Not to Exceed 5 minutes per person)
17. Resolution to go into Closed Session
18. Closed Session
- Contract Negotiations – RIC Development
- Legal Matters – Fire Department
- Litigation Matters – Patire and DeLucia.
19. Adjournment
