A REGULAR WORK SESSION OF THE VILLAGE COUNCIL OF THE VILLAGE OF RIDGEWOOD HELD IN THE SYDNEY V. STOLDT, JR. COURT ROOM OF THE RIDGEWOOD VILLAGE HALL, 131 NORTH MAPLE AVENUE, RIDGEWOOD, NEW JERSEY ON JUNE 7, 2017 AT 7:30 P.M.

 

1. CALL TO ORDER – OPEN PUBLIC MEETINGS ACT – ROLL CALL – FLAG SALUTE

Mayor Knudsen called the meeting to order at 7:31 P.M. and read the Statement of Compliance with the Open Public Meetings Act. At roll call, the following were present: Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen. Also present were Heather Mailander, Village Manager/Village Clerk; Matthew Rogers, Village Attorney; and Donna M. Jackson, Deputy Clerk.  

Mayor Knudsen led those in attendance in the Pledge of Allegiance to the Flag and held a Moment of Silence for all the men and women serving our nation and all first responders.

Mayor Knudsen thanked IT Director, Dylan Hansen, for all the work he did on improving the sound system in the courtroom.

2. SWEARING IN OF FIRE FIGHTER DANE KNUDSEN

Ridgewood Fire Chief, James Van Goor, introduced Firefighter, Dane Knudsen. Firefighter Knudsen grew up in Ridgewood and graduated from Ridgewood High School. Firefighter Knudsen joined the Volunteer Fire Department in 2011 and graduated from the Fire Academy in 2012. Firefighter Knudsen subsequently passed the Civil Service Test with a high score. Firefighter Knudsen was hired by the Ridgewood Fire Department on January 23, 2017. Chief Van Goor stated that the department was proud to have Firefighter Knudsen as a firefighter.

Dane Knudsen was sworn in as a Firefighter by Mayor Knudsen while his wife, Caroline, and his daughter held the Bible. There was a round of applause and congratulations from everyone in attendance.

3. SWEARING IN OF FIRE FIGHTER SHELBY TAYLOR

Ridgewood Fire Chief, James Van Goor, introduced Firefighter, Shelby Taylor. Firefighter Taylor is the first female firefighter in Ridgewood and the first female firefighter in Bergen County. Firefighter Taylor grew up in Ridgewood and graduated from Ridgewood High School. Right after high school, Firefighter Taylor joined the U.S. Marines and was stationed overseas in Italy and Spain. When she came back to the United States, Firefighter Taylor passed the Civil Service Test with a high score. Chief Van Goor stated that the department was proud to have Firefighter Taylor as a firefighter and for being the first female firefighter in the department.

Shelby Taylor was sworn in as a Firefighter by Mayor Knudsen while her mother, Suzanne, held the Bible. There was a round of applause and congratulations from everyone in attendance.

 

4. COMMENTS FROM THE PUBLIC

Mayor Knudsen asked if there were any comments or questions from the public.

Joseph Ferrante, 610 Hillcrest Road, presented a petition, signed by slightly less than 400 Ridgewood residents, objecting to the closing of the two-way crossing at the railroad tracks by the Ho-Ho-Kus station. Mr. Ferrante stated that making this crossing a one-way crossing is unacceptable, as it will create a significant disruption in the Willard District. Mr. Ferrante asked for the Village Council’s support in keeping the same road pattern that has been in existence for almost 100 years.

Village Manager, Heather Mailander, stated that today, Village Engineer Christopher Rutishauser forwarded to her a Memorandum of Record, which detailed the plans the New Jersey Department of Transportation (NJDOT) has for this crossing. This Memorandum of Record includes the NJDOT, the Borough of Ho-Ho-Kus and the Village of Ridgewood and will be published. According to this Memorandum of Record, anyone not in accord with the provisions contained within it must file within 30 days. Ms. Mailander recommended that Mr. Ferrante forward the petition to the NJDOT and encourage residents to express the reasons for their oppositions via e-mail, which will also be published. The Village will also make sure this information is published through different media forums.

Mayor Knudsen noted that the Village has been in contact with the Mayor of Ho-Ho-Kus regarding concerns expressed by the residents of Ho-Ho-Kus, as well.

Jane Remis, 118 Madison Place, urged the Village Council to keep Clinton Avenue open during the school day so parents can use Clinton Avenue for parking and as a route to get to Ridge School.

5. PRESENTATION

1. Ridgewood Conservancy for Ridgewood Public Lands - Butterfly/Sensory                              Garden at the Stable

Cynthia Halaby, a resident of 374 Evergreen Place and President of the Conservancy for Ridgewood Public Lands, and Chris Raimondi, Certified Landscape Professional (CLP) were present.

Ms. Halaby referred to a packet she provided to the Village Council members detailing the activities of the Conservancy for Ridgewood Public Lands over the last six years. The conservancy is very proud to have raised approximately $35,000; all of which has been reinvested in the parklands. This figure does not include pro-bono work performed by very generous, local landscapers. The packet also contained a plan for a Sensory Butterfly Garden, prepared by Mr. Raimondi. Ms. Halaby explained that the Conservancy will not only provide the community with a wonderful new garden, but with a great educational opportunity for the Village’s young people. In fact, a Ridgewood Girl Scout working on her gold award will be working with the conservancy. Ms. Halaby noted that the Conservancy recently made a presentation to the Department of Parks and Recreation, requesting their input and approval. The Conservancy is very conscious of the fact that the guidelines of the Ridgewood water restrictions must be followed.

Ms. Halaby thanked Mr. Raimondi for generously donating all of his time to the Conservancy and the Village of Ridgewood. Mr. Raimondi will be in charge of the entire project and will oversee its success.

Mr. Raimondi reviewed the plans for the Sensory Butterfly Garden. The garden has been designed with great cooperation between the Parks and Recreation Department and the Conservancy for Ridgewood Public Lands. The garden will contain a wheelchair-accessible, bluestone walkway. Locally-sourced boulders will be used to create a minor elevation that will permit people in wheelchairs to approach the plants and flowers. The garden is proposed to contain vegetation that will attract butterflies, extensive shrubbery, trees, water features, and a pergola. The garden will also contain a fun “Vegetable Zone” for children to enjoy.   The garden will be located behind The Stable on the brook side. Mr. Raimondi stated that the garden will be completely funded by the donations raised by the Conservancy, with the exception of work that will be performed by Village staff members. Mr. Raimondi will not charge for any of his services.

Under questioning by Mayor Knudsen, Mr. Raimondi stated that there is no enclosed structure. Plantings will be done in the fall, when water restrictions are lessened. Hardscape materials will be installed in the summer months.

Councilman Sedon thought the Sensory Butterfly Garden was a great idea, and he pointed out that a 21-day waiver is available to allow new plantings to be watered every day.

Mayor Knudsen thanked Ms. Halaby, Mr. Raimondi, and the Conservancy for all the wonderful projects, and their energy and efforts in keeping the Village of Ridgewood beautiful.

Councilwoman Walsh moved to suspend the Work Session and convene a Special Public Meeting. Councilman Sedon seconded the motion.

Roll Call Vote

AYES:                        Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen

NAYS:            None

ABSENT:       None

ABSTAIN:     None

6. SPECIAL PUBLIC MEETING - SEE SEPARATE MINUTES

Councilman Sedon moved to adjourn the special meeting and reconvene the Work Session. Councilwoman Walsh seconded the motion.

Roll Call Vote

AYES:                        Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen

NAYS:            None

ABSENT:       None

ABSTAIN:     None

7. DISCUSSION
8. Ridgewood Water
9. Improvements to Booster/Transfer Stations

Ms. Mailander explained that the Village of Ridgewood received bid proposals to make necessary improvements to five booster/transfer stations within Ridgewood Water. Seven bid specifications were picked up, with two being received. The award is recommended to go to the firm of Fred Devens Construction, the lowest bidder, with an amount not to exceed $827,000. All the bid criteria were met. Funding for this contract is budgeted in water account number 7-05-55-511-550.

2. Award of Contract - Design and Construction of GAC Treatment System at   Carr Treatment Facility

Ms. Mailander explained that in 2016, Arcadis, U.S., Inc. was contracted to evaluate alternatives for the removal of perfluorinated chemicals (PFC’s) at Carr Treatment Facility. PFC’s are unregulated contaminants that the US Environmental Protection Agency (USEPA) has been evaluating for potential health effects. On May 19, 2016, the USEPA issued a new health advisory for PFC’s; in particular the compounds perfluoroctanioc acid (PFOA) and perfluoroctane sulfonic acid (PFOS). Levels of both contaminants are present at variable levels in the groundwater at the Carr Facility. Director of Operations, Richard Calbi, has recommended that the Village of Ridgewood-Ridgewood Water proceed with the engineering design and construction of a granular activated carbon (GAC) treatment system at the Carr Facility. Mr. Calbi recommended awarding a professional services contract to Arcadis U.S., Inc., in the amount of $303,000. Funding is budgeted for in the 2017 Water Capital Fund.

1. Parking         
2. Central Valet Services Proposal

Ms. Mailander explained that this involves the rebid for the Central Business District Valet Parking Concession Pilot Program. There were four plan holders eligible to bid. The Village received one bid. The bid quoted a price of $103,194 for the services in the proposal, which were three nights; Thursday, Friday and Saturday, from 5:00 p.m. until 2:00 a.m., for a six-month trial period. The low bidder, LAZ Parking, of New York City, submitted a complete bid package with all necessary information, as well as a portfolio of comparable work they have performed with valet operations, which impressed both Ms. Mailander and Village Engineer, Christopher Rutishauser.

Under questioning by Councilman Voigt, Mr. Rutishauser explained that the Village will provide parking lots. Both municipal and private lots will be considered. Mr. Rutishauser noted that there is a private lot near the Van Neste pick-up site that may be utilized. A determination must be made if there are spaces available in the Hudson Street Lot or if there are any private lots willing to service Broad Street/East Ridgewood Avenue. Mr. Rutishauser noted that the $103,194 bid price does not include any fees that the Village will incur for utilizing private lots. More pricing information will be available after the trial period is over.

Under questioning by Councilman Voigt, Ms. Mailander stated that the money for this proposal is not in the budget. It would need to be bonded.

Under questioning by Councilman Sedon, Mr. Rutishauser explained that in conversations with three of the businesses that currently offer private valet services, it was noted that customers want to be picked-up at the entrance of the establishments that have these service. These private valet companies will still be in operation concurrent with the Central Valet, if the Village Council wishes to go forward with this proposal.

Under questioning by Councilman Hache, Mr. Rutishauser stated that for the two pick-up locations, there will be two attendants and one supervisor, for a total of six employees. Councilman Hache suggested using the parking lots east of Van Neste and the Train Station. Councilman Hache felt that 5:00 p.m. was too early to begin valet parking, and he recommended changing the time to 6:00 p.m. Although he understood that the $103,194 sounds a little high, he suggested considering the $50,000 cost incurred by each business offering private valet services. There are over 60 restaurants that will be able to use Central Valet.

Councilwoman Walsh felt it was important to determine how many people would actually use valet services, before beginning a trial program. Mr. Rutishauser explained that it would be difficult to determine this number using the existing valet services, as they are door-to-door. Patrons of Central Valet will still need to walk from the lots to the businesses; however, they will not need to keep circling to find an empty parking space. Councilman Hache noted that the proposal relates only to the Request for Proposal (RFP) for the services provided by the valet company. It does not contemplate the offset fees paid by either the shoppers/diners or the businesses.

Mayor Knudsen understood that the ultimate goal was to have just the Central Valet Service operating, so there is no competition with available parking spaces and so those bigger restaurants, that currently offer private valet services, would be contributing to the valet service fees. Mayor Knudsen felt it was important to determine which businesses want to be involved in the Central Valet Service and the cost that these businesses would be willing to commit to pay.

Councilman Hache stated that at the next Central Business District Advisory Committee (CBDAC) meeting, the members will discuss the businesses’ cost for Central Valet; the businesses that would be willing to participate; what the average cost-per-car would be considering the average flow of customers per evening; and whether customers would be willing to pay the cost if the parking is not validated by an individual business.

Ms. Mailander stated that this issue will placed back on the agenda to be discussed further when additional information is received.

2. Steilen Avenue Parking

Ms. Mailander explained that parking is currently prohibited on both sides of Steilen Avenue from 8:00 a.m. to 6:00 p.m., Monday through Friday, from Linwood Avenue north to the cul-de-sac. This was most likely enacted when Valley Hospital employees were parking on Steilen Avenue, during a past construction period.

Mayor Knudsen explained that she was contacted by a resident of Steilen Avenue who asked for relief from the all-day parking restriction on Steilen Avenue, since there is no longer a reason for it. Mayor Knudsen suggested mailing letters to residents of Steilen Avenue to get their input before proceeding. Councilman Sedon agreed. These letters would suggest options such as the following: no parking from 8:30 a.m. to 9:30 a.m. and 2:30 p.m. to 3:30 p.m. since Benjamin Franklin School is located nearby; or restricting parking on one side of the street only. The letter would also ask residents to respond via e-mail.   Ms. Mailander agreed to do this.

1. Budget
2. Refund of Taxes - Disabled Veteran

Ms. Mailander explained that the owner of Block/Lot 3106-28 is eligible for a 100% Disabled Veteran’s Deduction due to a wartime service-connected disability, as certified by the U.S. Department of Veterans Affair, effective November 28, 2015. This homeowner just received this determination, even though it is approximately 1½ years later. The amount of property taxes billed and paid since the effective date is $15,703.27. Historically, the Village Council has adopted resolutions to cancel the taxes as of the effective date established by the U.S. Department of Veterans Affairs.

It was the consensus of the Village Council to go forward with a resolution authorizing the tax refund and the cancellation of further real estate taxes for the owner of Block/Lot 3106-28.

2. Resolution Urging Extension of 2% Cap on Police and Fire Arbitration Contract Awards

Ms. Mailander explained that in July, 2010, the Governor and the NJ State Legislature enacted a permanent 2% cap on municipal and school board tax levies with limited exceptions. In December, 2010, the Governor signed a bill for a temporary 2% cap on Police and Fire arbitration awards in order to curtail increasing salary costs and help keep property taxes under control. This temporary 2% cap was extended in 2014 and will expire on December 31, 2017, while the 2% property tax levy remains permanent. The League of Municipalities has encouraged all municipalities to urge the State Legislature to extend the 2% cap on Police and Fire arbitration contract awards for a period of five more years. In this way, the State Legislature will have data to determine whether or not the 2% cap on Police and Fire arbitration contract awards should be made permanent.

It was the consensus of the Village Council to go forward with a resolution extending the 2% cap on Police and Fire arbitration contract awards. Mayor Knudsen recused herself from this pole.

3. Renovation of Graydon Pool Restrooms

Ms. Mailander explained that the Village solicited informal proposals for the renovation of the restrooms at Graydon Pool. The Village received one proposal from Axis Architectural Group in the amount of $30,800. Others were unresponsive. The Engineering Department and Parks and Recreation Department met with Alex Architectural Group. The work needed at the restrooms is more comprehensive then what was initially thought. The recent Village Council Resolution #17-135, which recognized the historical designation of Graydon Pool, may make the work more complex with the additional regulatory review required. If the Village desires to move forward with this project, the design work and subsequent construction work could be completed by the June, 2018 opening of the pool season.

Under questioning by Councilman Voigt, Mr. Rutishauser stated that he could not determine, at this time, if the cost will go higher than $30,800.   This will depend upon how far along the site is in the historical designation process and when the Village will receive notification on whether or not Graydon Pool will be listed on the historic site registry. The renovation of the restrooms may be able to be completed before this occurs.

Under questioning by Councilman Sedon, Mr. Rutishauser stated that this bid is only for the architectural services. Councilman Sedon objected to spending this amount of money on design work only. Mr. Rutishauser felt the bids for construction would be in the range of $180,000 to $240,000.

Councilman Hache felt the Village Council may have to reconsider the historic designation of Graydon Pool and its potential impact on the cost of doing any work on the site.

Councilwoman Walsh stated that she was in favor of upgrading the Graydon Pool restrooms, as the need is there, as long as the exact cost is determined. Councilwoman Walsh suggested receiving matching funds since Graydon Pool is a park. Mr. Rutishauser pointed out that once matching funds are involved, additional requirements are added. He pointed out that when Housing and Urban Development (HUD) partially funded the sloped entry into Graydon Pool, the concrete needed to be tinted to match the surrounding sand. In terms of cost, the bathrooms are relatively old and the doorways must be made wider to make the structure American with Disabilities (ADA) compliant.

Mayor Knudsen agreed that the restrooms need to be renovated, whether or not the building is designated as historical, and a plan needs to be in place. Mr. Rutishauser stated that the additional cost resulting from a historic listing label is unknown at this time. There may be additional costs associated with construction, the cost of materials, and the State Historic Preservation permit application and review process.

Under questioning by Mayor Knudsen, Mr. Rutishauser stated that the restrooms were constructed in the 1930’s.

Mayor Knudsen suggested reducing the cost by providing ADA accessible bathrooms on another part of the property. Mr. Rutishauser stated that the site’s proximity to the Ho-Ho-Kus Brook may create the need for stream encroachment permits, since almost the entire site is in a flood hazard area.

The Village Council will continue to discuss this issue at a subsequent meeting.

4. Revenue Expense Report - April 30, 2017

Village C.F.O. Robert Rooney was present.

Under questioning by Councilman Voigt, Mr. Rooney estimated that “Municipal Court Revenue” will be higher than the budgeted amount, as a result of e-ticketing. Funds in excess over what was anticipated will be moved into next year’s budget.

Under questioning by Councilman Voigt, Mr. Rooney stated that the revenue line labeled “Recreation - Fees and Permit’s” consisted of pre-sales for Graydon Pools and other recreation programs.

Under questioning by Councilman Voigt, Mr. Rooney stated that he did not think that the revenue from “Receipts for Delinquent Taxes” will go higher than anticipated.

Under questioning by Councilman Voigt, Mr. Rooney explained that the cost of the “Public Employees Retirement System” is billed and paid in full annually.

Under questioning by Councilman Voigt, Mr. Rooney stated that the total “Contributions to Joint Meeting for Consolidated Dispatch” and “E-911” should not go above the budget amount, as this is an agreed-upon, concrete figure.

Under questioning by Councilman Sedon, Mr. Rooney felt that other than the figure for “Parking Revenue” being a bit low and requiring monitoring and catching-up, the Village is in good shape.

Under questioning by Councilwoman Walsh, Mr. Rooney explained that the budgeted $12,790,751 figure under “Rents” in the “Water Utility Funds Revenue Report” consists of what is billed out annually. Last year, that number was roughly $14 Million. Mr. Rooney took the conservative approach by budgeting this year’s amount at $12 Million.

Under questioning by Councilman Hache, Mr. Rooney explained that the actual amount paid as of April 30, 2017 on “Loan Repayment for Principal and Interest” and “Total Debt Service” is low because of the timing of the maturity schedules. Critical payments are not due until June 1, 2017.

Under questioning by Mayor Knudsen, Mr. Rooney stated that he receives and compares weekly reports on the collections for parking revenue. Mr. Rooney will prepare a monthly report showing revenue over the past two years. A decline in revenue could be attributed to factors such as the use of Park Mobile or meters taken out of service as a result of construction, and these factors will be taken into consideration when the monthly report is prepared.

Mayor Knudsen noted that a decline in CBD foot traffic could also be attributed to a reduction in parking revenue. Mr. Rooney stated that Park Mobile could be used as a basis to compare the amount of daily transactions; however, this is not possible with cash collections.

5. On-Call Traffic Engineering Services Proposal

Ms. Mailander explained that there are two plan holders eligible to bid, and the Village received two proposals. The proposals do not present a fixed cost as the RFP requested hourly rates. Proposals were received from Boswell Engineering and Petry Traffic, LLC. Both proposals were complete. Mr. Rutishauser determined that Boswell Engineering presents significantly greater depths of experience than Petry Traffic, LLC, in both personnel and projects.

Under questioning by Councilman Voigt, Mr. Rutishauser stated that these services are different from the services performed for the Planning and Zoning Boards. These services would include consultations from a traffic expert on issues such as the Train Station Parking Lot Plan.

Under questioning by Councilman Sedon, Mr. Rutishauser explained that only the hourly rate will be charged; there is no annual retainer. If these services are needed for a specific project, Mr. Rutishauser strongly recommended creating a budget with an upper limit to insure adequate funding for this service.

Mayor Knudsen pointed out that John Jahr of Petry Traffic, LLC has worked with the Planning and Zoning Boards for many years. Even though Boswell Engineering has greater strengths, Petry Traffic, LLC brings a history and an extensive knowledge of the Village. Mr. Rutishauser noted that the former County Engineer, after working for the County of Bergen for 40 years, is now with Boswell Engineering. He is a very knowledgeable traffic engineer familiar with the Village, and Mr. Rutishauser has worked with him frequently.

It was decided that the Village Council wished to award the bid to Petry Traffic, LLC.

6. Parking Kiosk Pilot Study Proposal

Ms. Mailander explained that there were six plan holders eligible to bid and the Village received three proposals for the Parking Kiosk Program Six Month Pilot Study for the Chestnut Street Municipal Parking Lot. The proposals range from a cost of $11,631 to $20,654.20. Mr. Rutishauser briefly reviewed these proposals. Cale America came in with the $20,654.20 quote and was the most straight-forward proposal received; however, a New Jersey Business Registration Certificate (BRC) was not included in the proposal. Cale America proposes a pay-by-plate system. Leasing a unit would cost $918.00 per month and purchasing the multi-space unit would cost $9,590. DEVO and Associates, LLC came in with the $11,631 quote; however, this vendor did not provide a price to lease a multi-space meter unit for the six-month pilot program. The vendor provided a purchase price for their unit. A price to lease a unit for 24 months will cost $11,636.64. DEVO and Associates, LLC did submit a BRC. IPS Group, Inc. offered to lease the Village a meter for $1,775 per month for the six-month pilot program. Purchase of a meter would cost $8,450. The vendor has a $.013 charge per transaction. The vendor submitted a BRC.

Councilman Voigt thanked Mr. Rutishauser for his work on this project, as well as Rei Shinozuka of the Ridgewood Financial Advisory Committee (FAC) for the preliminary work he did on this project.

Under questioning by Councilman Voigt, Mr. Rutishauser stated that he will check to see if the existing parking enforcement software will integrate with the software used by Cale America. Councilman Voigt suggested getting input from Sgt. John Chuck of the Ridgewood Police Department.

Councilman Voigt expressed a concern with the maintenance and upkeep of the systems proposed. Mr. Rutishauser stated that this will need to be clarified further. The RFP did include training for Traffic and Signal Division staff. Councilman Voigt felt it was important for the vendor to provide their expertise when required.

Councilman Sedon pointed out that the IPS Group, Inc. proposal stated that 100% of the rental cost goes toward the purchase price if the pilot program is successful. Mr. Rutishauser stated that the other proposals did not include this provision; however, the monthly rent charged by this vendor equaled the cost of a meter.

Councilwoman Walsh felt that it made sense to have the systems integrated; however, she felt the Cale America proposal was vague. She felt that the IPS Group, Inc., proposal would be the most expensive in the end.

Under questioning by Councilwoman Walsh, Mr. Rutishauser explained that any vendor who does business with the Village of Ridgewood needs a BRC. Cale America may hold this certificate; however, it wasn’t included in their proposal.

Under questioning by Councilman Hache, Mr. Rutishauser was aware of a multi-space unit being used by the Ho-Ho-Kus Train Station.

Mr. Rutishauser suggested that since it is difficult to compare these proposals using cost, the Village Council members may wish to express a preference for the features of one unit over another, for further investigation.

Mayor Knudsen asked for more time to review the proposals. Mayor Knudsen asked if these vendors can provide a video showing the units in operation.

This issue will be discussed again at a future Village Council meeting. In the meantime, Ms. Mailander and Mr. Rutishauser will obtain answers to the questions expressed this evening, including the input from Sgt. Chuck, as well as any other questions the Village Councilmembers may have.

Under questioning by Mayor Knudsen, Mr. Rutishauser explained that the kiosk must be securely fastened to the concrete so it cannot be stolen.

7. Award of State Contract - Furniture for Village Hall

Ms. Mailander explained that the furniture in the lunch room, which consists of 10 chairs, 4 tables, a love seat and a sofa, is in dire need of replacement. This furniture came from the original Village Hall before the renovation and has worn fabric, stains, chairs that are broken, and overall wear and tear. Ms. Mailander and Mr. Rooney have been working with a vendor registered under the State Contract Program, who has recently provided furniture to the Building Department. The Building Department is very satisfied with its quality. The prices are reasonable. The recommendation is to move forward under the Cooperative Purchasing Agreement in an amount not to exceed $15,000.

There were no questions or comments from the Village Councilmembers.               

1. Policy 
2. Boards and Committees

Mayor Knudsen asked her fellow Village Councilmembers to consider conducting a periodic review to determine if individual Boards and Committees are still necessary and whether or not they should continue or be revamped. As an example, Mayor Knudsen pointed out that when the FAC was formed, the Village did not have a C.F.O. Mayor Knudsen suggested creating an FAC Ad hoc Committee, which would handle special analysis of areas where the Village Council needs more in-depth information. This would be a better use of the FAC’s talents and energies. Mayor Knudsen also suggested a membership restructuring of the Community Relations Advisory Board (CRAB), which was formed based on a horrific act of bias and hatred that occurred in Ridgewood. Mayor Knudsen suggested making it more of an ad hoc committee, with members that are appointed and specifically trained in handling matters of a personal and sensitive nature. Mayor Knudsen also suggesting forming an ad hoc committee to come up with a plan to use the Zabriskie/Schedler property. Mayor Knudsen explained that her basis for suggesting an ad hoc committee for the Zabriskie/Schedler property was the success of the Graydon Pool Ad hoc Committee. The Graydon Pool Ad hoc Committee was short-term, laser-focused on one issue, and incredibly productive.

Councilman Sedon stated that he was in favor of creating an FAC Ad hoc Committee; restructuring CRAB; and creating a Zabriskie/Schedler property Ad hoc Committee.

Councilwoman Walsh suggested focusing on how each Board and Committee would best serve the Village.

Councilman Hache felt that there is value in creating sub-committees from within. He agreed with assessing each Board and Committee to determine their relevance and their usefulness. In regard to the FAC, Councilman Hache suggested holding a meeting with FAC members and Mr. Rooney to determine how the Village Council can best leverage the collective talents of the FAC members.

Councilman Voigt agreed with Councilman Hache, adding that the FAC members have a real desire to provide a service to the community and to the Village. Councilman Voigt spoke of the importance of understanding what is important for the Village before determining that a Board or Committee is no longer necessary.

Councilman Voigt felt that CRAB is a useful committee for the Village. CRAB has brought ideas to the Village that were very relevant in terms of diversity.

Councilman Hache agreed with forming an ad hoc group for the Zabriski/Schedler property. He pointed out that this will be challenging, as there are a lot of different stakeholders, broadly spread out throughout the Village. For an ad hoc committee that meets once-a-month, Councilman Hache felt it will take years to get all the collected feedback and to have dialogue. He agreed that this ad hoc committee should follow the example of the Graydon Pool Ad hoc Committee, who met more often and were very engaged.

Mayor Knudsen pointed out that Ridgewood will soon be inclusive to CRAB; residents from Glen Rock will no longer be involved.

Mayor Knudsen suggested appointing an on-call, ad hoc committee so that when there is a special project, the ad hoc team will be contacted.

It was decided to move this discussion to the June 28, 2017 Village Council Work Session to allow time for the FAC members to give their input on ways they could best serve the community, and to contact residents who may be interested in being members of the Zabriskie/Schedler Ad hoc Committee.

2. Train Station Parking Lot & Garber Square Bike Lane

Mayor Knudsen stated that a number of residents have requested that the Green Garber Square Bike Lane revert back to being two lanes. Mr. Rutishauser explained that putting two lanes through Garber Square, even in the configuration that existed before resurfacing, is not physically possible, because it would not accommodate the 21’ width required for NJ Transit busses to make the 90-degree turn at the bend in the road. There are no other roads under the Village’s control in Ridgewood, except at the approach to an intersection, where there are two-lanes of traffic going in the same direction. This would require a number of ordinances and revisions to Chapter 265, Vehicles and Traffic.

Under questioning by Councilman Sedon, Mr. Rutishauser stated that the lanes were 23.8’ wide and 31.6’ wide in the preconstruction configuration at the 90-degree bend. Of that, at least 21’ is needed to accommodate the turning busses. Mr. Rutishauser presented a radius diagram illustrating the situation.

Ms. Mailander stated that the Village is in the process of obtaining cameras or other devices to count the vehicles going through the intersection to help the Village Council better determine what action to take. Mr. Rutishauser pointed out that the traffic light at West Ridgewood Avenue and the traffic light at North Broad Street are on timers and do not have actuators that can sense additional traffic volume and adjust the cycle. Mayor Knudsen agreed that actuators are very important in creating a smooth flow of traffic.

This issue will be discussed further when more information is received.

3. Amendment to Power Tool Ordinance

Ms. Mailander explained that commercial use of power tools, landscaping and yard maintenance equipment, and motorized construction equipment is only permitted in the Village for the following hours: Monday to Friday, between the hours of 7:30 a.m. and 6:00 p.m.; Saturday, between the hours of 9:00 a.m. and 1:00 p.m.; and prohibited entirely on Sundays. The ordinance does not apply to power machinery used for ice and snow removal.

As a result of residents’ complaints concerning commercial landscaping businesses using machinery early in the morning of a holiday, Mayor Knudsen asked for the Village Council’s input on amending the ordinance to prohibit the commercial use of power tools, landscaping and yard maintenance equipment, and motorized construction equipment on holidays, as well as Sundays. These holidays would be named in the ordinance. Mayor Knudsen also asked the Village Councilmembers if they felt that snow removal, during a non-state of emergency, should be occurring as early as 3:00 a.m. or 4:00 a.m. in residential areas.

Councilman Sedon felt that the holidays would have to be clearly defined. Mayor Knudsen suggested only specific, federal holidays.

Councilman Sedon agreed that non-emergency snow removal could start a little later in the morning.

Village Attorney Matthew Rogers suggested getting input from the Village’s snow removal staff before restricting hours related to snow removal.

Ms. Mailander stated that an ordinance amendment to include certain federal holidays, in the prohibition of the commercial use of power tools, landscaping and yard maintenance equipment, and motorized construction equipment, will be placed on next week’s Village Council meeting agenda.

4. Update on the Estate Card

Ms. Mailander explained that this is a debit card that residents can use at local merchants and restaurants that offers points that can be used to reduce property taxes. Ms. Mailander stated that this program has been reviewed by her, Mr. Rogers, Mr. Rooney, and Treasurer, Steve Sanzari, and they will be meeting with the C.E.O. of Estate Cards tomorrow, as there are some concerns about the agreement. If these concerns can be addressed, this optional-use program will be an opportunity for local and on-line merchants to attract residents and for residents to earn a property tax reduction.

Councilman Hache added that he met with the Ridgewood Guild, the Ridgewood Chamber of Commerce, and the C.E.O. of the company. Questions were raised which included concerns with offering the service to on-line merchants, who compete with local businesses. Councilman Hache noted that the base reward from on-line merchants is very small; however, the base rate for local retailers can be adjusted by the retailers themselves. Councilman Hache also pointed out that the debit card will be associated with a website that will feature only Ridgewood businesses. This website will drive traffic to the local retailers, as well as giving them an electronic platform to promote their businesses.

Under questioning by Councilman Hache, Ms. Mailander stated that a resolution will allow the Village to sign an agreement that allows Estate Card to provide the service and dedicates the rebate money to the reduction of property taxes. After that, each individual resident and merchant will decide whether or not to participate. Mr. Rogers noted that the cardholders will have a separate agreement with the debit card company. Mr. Rogers stated that he will review the cardholder agreement to make sure that residents are protected.

Under questioning by Mayor Knudsen, Councilman Hache explained that Estate Card maintains the website.

This issue will be brought back to Village Council in the future if an agreement is reached.

5. Clinton Avenue Ordinance

Ms. Mailander explained that the Village will be providing full-day kindergarten beginning September, 2017. At the last Citizens Safety Advisory Committee (CSAC), residents asked if Clinton Avenue could now be opened during the day. The Superintendent of Schools, Dr. Daniel Fishbein, sent Ms. Mailander an e-mail indicating that he had spoken to the principal of Ridge School, Jean Schoenlank, who recommended closing Clinton Avenue from 8:00 a.m. to 9:00 a.m. and from 2:30 p.m. to 4:00 p.m.

Mr. Rutishauser stated that he spoke to Police Chief Jacqueline Luthcke and Police Sgt. John Chuck concerning this issue today. A suggestion was made to consider making Clinton Avenue a one-way street from West Ridgewood Avenue down to Godwin Avenue during school days. Vehicles would be travelling south, away from the school. This is currently in effect on Bogert Avenue by Travell School, and on California Street by Willard School. Another option suggested was a marked, pedestrian walk area on one side of the street and allowing vehicle parking on the other side of the street.

Under questioning by Mayor Knudsen, Mr. Rutishauser stated that the closest streets for vehicles traveling northbound are South Murray Avenue and Maltbie Avenue.

Councilman Hache felt it was important to get feedback from the residents of Clinton Avenue and South Murray Avenue. Councilman Voigt agreed. Mayor Knudsen also agreed, but suggested that the residents be given options with which to base their feedback.  

Mr. Rutishauser explained that, currently, service vehicles can come to the homes on Clinton Avenue; however, there is no through-traffic. If the Village Council decides to make Clinton Avenue a one-way street, there will be a steadier flow of traffic.

The Village Councilmembers agreed to amend the Clinton Avenue Ordinance to permit the closure of Clinton Avenue from 8:00 a.m. to 9:00 a.m. and from 2:30 p.m. to 4:00 p.m., to ensure that the ordinance is in place before schools open in September.

6. Historic Preservation Grant Proposal through Bergen County Open                                         Space - Zabriskie/Schedler House - Phase II

Ms. Mailander explained that the Bergen County Historic Preservation Trust Fund requires that a public hearing be held to hear public comment prior to the submission of each grant application. The Village Council approved submission of a grant application entitled, Zabriskie/Schedler House Restoration, Phase II, for grant funding of interior operating systems, new windows and doors, and listing on the National Register of Historic Places. The Public Hearing has been scheduled for the June 14, 2017 Village Council Public Meeting.

7. FOP Awareness Initiative

Ms. Mailander explained that Fibrodysplasia Ossificans Progressiva (FOP) is a rare genetic condition in which the body makes additional bone in locations where bone should not form, such as within muscles, tendons, and ligaments, creating a second skeleton that immobilizes the joints of the body. It usually starts in a person’s second or third decade of life. There are only 12 diagnosed cases in New Jersey and approximately 200 nationwide. Gary Whyte, an advocate for FOP, is contacting towns in New Jersey requesting recognition of this disease, and to ask the governing bodies to urge the medical community to research treatment and a cure for this rare disease. Mr. Whyte contacted Councilman Sedon, who asked for this issue to be placed on this evening’s agenda.

The Village Council agreed to have a resolution prepared in support of the FOP Awareness Initiative.

 

 

8. PREVENTION OF UNLAWFUL ENROLLMENT OF CHILDREN                                     IN RIDGEWOOD SCHOOLS

Ms. Mailander explained that the Board of Education has requested the Village Council’s consideration to adopt an ordinance prohibiting the illegal enrollment of non-resident school-age children. The ordinance would allow the case to be brought before the Municipal Court, where the Board of Education could recover tuition and investigative fees, and the Village could possibly also collect a fine. Mr. Rogers discussed this issue with the attorney for the Board of Education and Ms. Mailander discussed this issue with Maria Doerr, the Municipal Court Administrator.

Mr. Rogers explained that there is already a law that precludes non-residents from being enrolled in the Ridgewood Public Schools. However, in order to enforce it, the case must go through the State Board of Education located in Newark, New Jersey, which, to a certain extent, creates a time and convenience issue. The proposed ordinance will not penalize the student; it is an ordinance that will permit the enforcement of this rule against the person that registers the student at a school.   Although the proposed ordinance will not remove the jurisdiction of the State Board of Education, it will permit local jurisdiction within the municipality. The proposed ordinance will give the municipality not only the opportunity to impose fines, but also to deal with restitution for the cost and administrative fees involved. The fact finding and the effort that is made to identify such cases is the responsibility of the Board of Education; however, it will be prosecuted through the Ridgewood Municipal Court. The proposed ordinance would also give direction in determining the amount of restitution from information provided by the Board of Education. The proposed ordinance does not create a law; it just offers a different method of enforcing it.

Councilwoman Walsh asked if the proposed ordinance would include students of teachers living out-of-town. Mr. Rogers stated that there is a law that allows the children of school employees to attend school in the district in which their parents work.

Mayor Knudsen pointed out that the issue involves parents registering their children in Ridgewood schools using a previous address or mailbox.

Under questioning by Councilman Voigt, Mayor Knudsen explained that this ordinance would not affect homeless families.

The Village Council agreed to move forward with this ordinance. Ms. Mailander will speak with Ms. Doerr, to get clarification concerning the fees.

1. Operations    
2. Shared Services Agreement - Dewatered Sludge Disposal - Passaic                                            Valley Sewerage Commission

Ms. Mailander explained that the Village’s current three-year contract with the Passaic Valley Sewerage Commission (PVSC), under an interlocal agreement, has expired. PVSC and the Village are interested in renewing the contract for another three years. PVSC will likely keep the price the same as it is presently, at $48.00 per 1,000 gallons, trucked to their facility in Newark. Due to the dollar value of the sludge the Village disposes of, in excess of $100,000 per year, a formal shared services agreement between the two parties is required.

There were no questions or comment from the Village Councilmembers. A resolution and shared services agreement will be prepared.

2.          Updating Master Plan

Ms. Mailander explained that New Jersey State Statute 40A:4-53 calls for the adoption of an ordinance authorizing special emergency appropriations for the engagement of special consultants for the updating of the Master Plan. The ordinance allows the Village to finance the project through a five-year period. The Village currently raises $48,000 annually for a special emergency for revaluation, the last appropriation being in 2017. Therefore, the impact of a Master Plan appropriation of approximately $250,000 (the estimate provided by the Village’s former Planner) will have a minimal effect on subsequent tax rates.

Ms. Mailander noted that there are numerous components to the Master Plan and each component will add to its cost. In order to accurately determine the amount of funds to be appropriated, the Village Council and Village Planning Board are being asked to identify those components that need to be addressed by this proposed ordinance.

Mayor Knudsen stated that the $250,000 estimate is for an all-inclusive Master Plan, so she was comfortable that the cost would not exceed $250,000. Mayor Knudsen thanked Mr. Rooney for all his work on the funding for the Master Plan.

It was decided that this issue will be discussed first at the Planning Board level and then brought back before the Village Council at the June 28, 2017 Village Council Work Session.  

3. New Jersey Transit Senior Bus Grant Release

Ms. Mailander explained that under an existing funding agreement with NJ Transit, the Village has operated and maintained a 2009 Chevrolet El Dorado for special transit services for senior citizens. Following the guidelines of NJ Transit’s Community Shuttle Program, the vehicle has depreciated in value to under $5,000, so it will be retired and released to the Village in “as is” condition, without any warranties. The vehicle is showing some normal evidence of “wear and tear”; however, the vehicle is in good shape. The driver, Billy Flynn, is to be commended for following a strict, self-initiated maintenance plan for this vehicle. Ms. Mailander recommended the adoption of a resolution accepting this vehicle from NJ Transit for continued use for senior transportation.

There were no questions or comments from the Village Councilmembers. A resolution will be prepared for a vote at the June 14, 2017 Village Council Public Meeting.

8. REVIEW OF JUNE 14, 2017 REGULAR PUBLIC MEETING AGENDA

Ms. Mailander stated that next week there will be a Recognition of Ridgewood Art Ambassadors and a Public Hearing on the Historic Preservation Grant Application for the Restoration of the Zabriskie/Schedler House Phase II.

Resolutions for Ridgewood Water include: Award Contract - Improvements to Booster/Transfer Stations; and Award Contract - Design and Construction of GAC Treatment System at Carr Treatment Facility.

The following ordinances are scheduled for introduction: Amend Chapter 265 - Vehicles and Traffic - Establish Stop Sign at Upper Boulevard and Glenwood Road; Amend Chapter 265 - Vehicles and Traffic - Parking Regulations on Clinton Avenue; Amend Chapter 222 - Power Tools, Landscaping, and Yard Maintenance Equipment; Ordinance to Prevent the Unlawful Enrollment of School-Aged Children in Ridgewood Schools; and Bond Ordinance - Update of Master Plan.

The scheduled public hearings include: Amend Chapter 260 - Trees and Shrubs; and Amend Chapter 212 - Parks and Recreation Areas Prohibition of Dogs Off-Lease in Certain Parks.

Resolutions include: Waive Fourth of July Vendor Fees; Grant Permission to Fireworks Company for Fireworks Display; Authorize Snow Plowing Agreement with Bergen County; Title 59 Approval - Reconfiguration of Ridgewood Train Station Parking Lot; Award Contract Under State Contract - E-Ticketing Software; Award Contract Under State Contract - Furniture for Village Hall; Award Contract - Crossing Guard Services; Award Professional Services Contract - On-Call Traffic Engineering Services; Authorize Shared Services Agreement - Disposal of Dewatered Sludge (Passaic Valley Sewerage Commission); Approve Resource Room at Gatehouse at Irene Habernickel Family Park - Women Gardeners of Ridgewood; Authorize Cleaning of Kings Pond Park by Ridgewood Wildscape and Partners; Resolution in Support of Fibrodysplasia Ossificans Progressiva (FOP) Awareness Initiative; Approve 2016-2017 Renewal of Ridgewood Lodge No. 1455 BPOE Liquor License; Approve 2017-2018 Renewals of Liquor Licenses; Authorize Refund of Taxes for Disabled Veteran; Appoint Members to Planning Board; Appoint Members to Zoning Board of Adjustment; Appoint Municipal Court Judge; Urging Extension of 2% Cap on Police and Fire Arbitration Contract Awards; Appoint Village Attorney; Appoint Village Labor Attorney; Appoint Village Bond Attorney; Appoint Municipal Prosecutor; Appoint Public Defender and Alternate Public Defender; Appoint Community Development Representative; Appoint Representative to Open Space Trust Regional Committee; Appoint Members to Community Space Advisory Board; Appoint members to Ridgewood Arts Council; and Appoint Village Councilmembers as Liaisons to Various Boards and Committees.

9. MANAGER’S REPORT

Memorial Day Service - Ms. Mailander reported that inclement weather forced the Memorial Day Service to be held inside at Mount Carmel Church. Ms. Mailander thanked American Legion Post #53 for organizing another outstanding tribute to those who made the ultimate sacrifice for our Country.

Ridgewood Memorial Day Run - Ms. Mailander noted that the Ridgewood Memorial Day Run was held, despite the inclement weather. Ms. Mailander thanked the Ridgewood EMS crew who treated one runner who needed medical attention after running her first 10K marathon.

Water Conservation Regulations Post Card - Ms. Mailander reported that yesterday, all residents and businesses received a post card detailing the new, permanent water regulations and conservation rules. This card can be posted for easy reference. The card contained contact information for anyone with questions. The card also contained information on how to report non-compliant watering.

Graydon Pool - Ms. Mailander reported that Graydon Pool opened last Saturday. Badge sales are approximately 300 more than last year at this time. The total number of badges sold to-date is 1,165 resident badges and 76 nonresident badges, for a total of 1,241. The numbers sold at this time last year were 829 resident badges and 101 nonresident badges for a total of 930. Six free passes were printed and were used this past weekend. Seasonal badges are still available for purchase online from Community Pass and can be accessed by clicking on the picture of Graydon Pool on the homepage of the Village website. This year’s theme at Graydon Pool is: “There’s Something for Everyone”. Activities include, swimming and diving instruction, competitive swim team, standup paddleboard, yoga on the beach, kayaking instruction, story time under the pavilion; movies on the beach; live monthly concerts and much more.

Ridgewood Guild - Ms. Mailander announced that the Ridgewood Guild has begun their “Music in the Night” and “Art in the Park” programs, which will be held every Friday night through September 1, 2017.   These programs provide various types of music throughout the Central Business District (CBD) and artwork for sale at Memorial Park at Van Neste Square, benefiting the Ridgewood Guild.

Kasschau Memorial Shell - Ms. Mailander announced that Kasschau Memorial Shell began their 59^th Season on June 1^st. Last night’s performance was Sofia Swanson’s Girl Scout Gold Award project entitled, “Ridgewood Artbeat 2017”, which featured Ridgewood High School student musicians. Tomorrow night at 8:00 p.m., there will be a performance of the Harmony Celebration Chorus - The Sweet Adelines; and on Tuesday, June 13^th, the Richard Reiter Swing Band will perform. More information is available on the Village website under Departments - Recreation. These programs will continue on Tuesdays and Thursdays through early August, 2017.

The Guild - Movies in the Park - Ms. Mailander announced that The Guild will be starting their Movies in the Park Series on June 14^th with “A Place in the Sun” followed by “Singing in the Rain” on June 28^th. Bring a chair and enjoy the free movie.

10. COUNCIL REPORTS

Planning Board - Councilman Voigt reported that the Planning Board met on June 6, 2017. The Planning Board reviewed a resolution for Chestnut Village and this applicant will likely be up for final approval at the June 20, 2017 meeting. There is an interested developer/applicant who wants to upgrade the Ridgewood Auto Facility located at 260 Franklin Avenue. The developer/applicant requested the Planning Board’s input and feedback on a potential use for a Chipotle Grill and a Pilates Instruction Facility. Issues included parking, traffic congestion, and access to the facility. The developer/applicant is expected to come before the Planning Board again in the near future. The Planning Board also discussed a subdivision of a large property located on the north side of East Glen Avenue, east of Wilkes and west of Sterling Avenue. The main issue discussed was tree removal, as 20+ trees would most likely need to be removed. This applicant will come before the Planning Board again on August 1, 2017. The final summation for the Dayton application is scheduled for June 20, 2017. The final summation for the KS Broad application is scheduled for a Special Planning Board Meeting on June 26, 2017. The final vote for both KS Broad and the Dayton application will likely be held on June 26, 2017. These hearings will be televised.

Green Team - Councilman Sedon stated that the Green Team has filed their application for the 2017 Sustainable Jersey. The application contained a total of 410 points and the members are confident that Ridgewood will earn certification at the next level, which is Silver at 350 points. Councilman Sedon thanked Green Team Chairperson, Jiffy Vermylen, and everyone on the Green Team who was involved in this process.

Graydon Pool - Councilman Sedon thanked Timothy Cronin, Director of Parks and Recreation, and his staff who helped get Graydon Pool ready for opening day. Everything was beautifully clean, which reflected a tremendous effort.

Arts Committee - Councilwoman Walsh stated that the Arts Committee meeting, scheduled for June 6, 2017, was rescheduled for June 13, 2017, as several members could not attend.

Bergen County League of Municipalities - Councilwoman Walsh stated that the final meeting of the Bergen County League of Municipalities, until September, is next week.

Citizens Safety Advisory Committee (CSAC) - Councilwoman Walsh stated that the next CSAC meeting will be held in two weeks.

RHS Party in the Park - Councilman Hache reported that just over 300 people attended RHS Party in the Park which celebrated the 125^th anniversary of Ridgewood High School. The event was very well planned and coordinated. The food and music were great and many local vendors participated. Celebrity DJ, Nick Cannon, performed.

Graydon Day for Ridgecrest Residents - Councilman Hache reported that Graydon Pool will offer free admission to senior citizen residents from Ridgecrest Apartments and Share Houses on the second and fourth Tuesdays of each month during the summer. Councilman Hache thanked the young man whose idea for a community service project made this possible.

Iftar - Councilman Hache stated that he, along with Mayor Knudsen and Councilman Voigt, attended an interfaith, pot-luck-style dinner on June 4^th sponsored by the Muslim Society of Ridgewood and St. Elizabeth’s Church. The celebration included prayer, and reminded everyone of how much more we have in common than divides us. Mayor Knudsen added that she was very moved by a statement made by Mahmoud Hamza, Imam of the Muslim Society of Ridgewood, which described everyone as a field of wild flowers, some different and some moving in different directions, who must work together and get along. Mayor Knudsen was also touched by the hospitality of the members of St. Elizabeth’s Church.

Michael Feeney’s Best Day Ever - Mayor Knudsen noted that Michael Feeney’s Best Day Ever will be held on Saturday, June 10, 2017 from 10:00 a.m. to 3:00 p.m. at Benjamin Franklin School. Michael Feeney died at the age of 10 years old of cancer and the proceeds from this event go to sick children so they can have the opportunity to have a “best day ever”.

July 4^th Committee - Mayor Knudsen invited everyone to visit the Ridgewood July 4^th website to check out the planned festivities. The next meeting of the July 4^th Committee is on Monday, June 12, 2017.

Ms. Mailander announced that the Village will provide senior residents with transportation to some of the Kasschau performances.

 

11. PUBLIC COMMENTS

Rurik Halaby, 374 Evergreen Place, displayed an American Flag and a copy of the US Constitution. Mr. Halaby pointed out that when the Village Councilmembers start each meeting with a Pledge of Allegiance, they are pledging to uphold the US Constitution. When Village Councilmembers cynically engage in practices to intimidate and harass those who disagree with them, they are, in effect, making a mockery of their Pledge of Allegiance.

Mr. Halaby displayed an Open Public Records Act (OPRA) application from Deputy Mayor Sedon, which requested copies of correspondence between residents and Councilman Voigt. He questioned why his name was on the list.

Mr. Halaby stated that he made an OPRA request for copies of every e-mail during the last year that went in and out of Mayor Knudsen and Deputy Mayor Sedon’s private and public e-mail accounts, that mentioned his name. This will cost him over $1,000. Mr. Halaby asked what the Village charged for OPRA requests made by Village Officials and “followers”.

Mr. Halaby asked for his two questions to be answered by Wednesday of next week, or else he would take legal remedy. He stated that he did not come into the United States to be intimidated or to stand in fear of anyone.

Mr. Halaby spoke of his dislike for the design of the Hudson Street Parking Garage as presented by Pike Development Company. He did not feel the suggested aesthetic changes, such as awnings and ivy, will improve it. Mr. Halaby objected to the Village Council’s rejection of another garage design, which resulted from studies authorized by the previous Village Council at a cost of $600,000, which he described as a beautiful, architectural design that was respectful to the Village. He felt that the $600,000 spent by the previous Village Council was wasted. He felt additional input from the public was needed.

Mayor Knudsen stated that Village Councilmembers are charged the same rate as anyone else for an OPRA request. Mayor Knudsen stated that she is not aware of the identities of anyone else making an OPRA request.

Boyd Loving, 342 South Irving Street, urged the Village Council to be very cautious during the approval process for the Graydon Pool bathroom renovation, as construction costs are often much higher than original estimates. As a member of the Graydon Pool Ad hoc Committee, he stated that it was the members’ intent to only spruce up the interiors of the bathrooms, which he felt was all that was needed.

Mr. Loving asked if there were plans to open the Lester Stable bathrooms, as they were locked at all times last year.

Mr. Loving urged the Village Council to develop a plan directing Village employees to remove any election signs that have been illegally placed in Village public rights-of-way in violation of Ordinance #3540. He recently observed election signs that appeared to go up overnight.

Dana Glazer, 61 Clinton Avenue, apologized to Mayor Knudsen on behalf of the public for those who disrespectfully mispronounced her name.

Mr. Glazer stated that he wasn’t aware of the different suggestions for Clinton Avenue that were presented this evening. It was his understanding that the recommendation was to close Clinton Avenue from 8:00 a.m. to 9:00 a.m. and from 2:30 p.m. to 4:00 p.m., which he felt was very reasonable. Mr. Glazer attended a CSAC meeting where the Chairperson spoke of the importance of getting input from residents of Clinton Avenue before any decision was made and he was upset that this had not occurred.

Ms. Anne Loving, 352 South Irving Street, in response to a comment made earlier this evening, pointed out that the Schedler Property is being used as a buffer for the neighborhood and as a home for animals and plant life.

Ms. Loving recalled a statement made by the former Village Manager that if the narrowing of the Belgium Block curb at Garber Square did not work out, it could revert back to two lanes.

Ms. Mailander stated that the Lester Stable bathrooms will be opened. She will find out the hours of operation and notify Mr. Loving.

Ms. Mailander pointed out that the additional suggestions for Clinton Avenue were only made today during conversations Mr. Rutishauser had with Police Sgt. John Chuck and Police Chief Jacqueline Luthcke. The Village Council decided to approve the recommended closure times, so they will be in place when the school year begins in September.

Ms. Mailander pointed that a person is charged for an OPRA request only if that request exceeds a certain number of pages or hours to provide the information. Under OPRA law, municipalities are permitted to charge $.05 per copy on standard sized paper and $.07 per copy on legal sized paper.

Mayor Knudsen stated that once the existence of the elections signs was brought to the attention of the Village Manager, the Village staff cleared them away very quickly.

9. RESOLUTION TO GO INTO CLOSED SESSION

Deputy Village Clerk Donna Jackson read Resolution #17-146 to go into Closed Session as follows:

 

 

12. ADJOURNMENT

There being no further business to come before the Village Council, on a motion by Councilman Sedon, seconded by Councilwoman Walsh, and carried unanimously by voice vote, the Village Council’s Work Session was adjourned at 10:44 p.m.

_____________________________

                                                                                                                     Susan Knudsen      

                                                                                                                           Mayor

_____________________________

            Donna M. Jackson

          Deputy Village Clerk

A SPECIAL PUBLIC MEETING OF THE VILLAGE COUNCIL OF THE VILLAGE OF RIDGEWOOD HELD IN THE SYDNEY V. STOLDT, JR. COURT ROOM OF THE RIDGEWOOD VILLAGE HALL, 131 NORTH MAPLE AVENUE, RIDGEWOOD, NEW JERSEY ON MAY 24, 2017 AT 7:30 PM

1. CALL TO ORDER – OPEN PUBLIC MEETINGS ACT – ROLL CALL – FLAG SALUTE

Mayor Knudsen called the meeting to order at 7:33 P.M. and read the Statement of Compliance with the Open Public Meetings Act. At roll call, the following were present: Councilmembers  Hache, Sedon, Voigt, Walsh, and Mayor Knudsen. Also present were Heather Mailander, Village Manager/Village Clerk; Matthew Rogers, Village Attorney; and Donna M. Jackson, Deputy Clerk.  

2. RESOLUTION

THE FOLLOWING RESOLUTION, NUMBERED 17-142, WAS ADOPTED BY A CONSENT AGENDA, WITH ONE VOTE BY THE VILLAGE COUNCIL, AND WAS READ IN FULL:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Councilman Voigt stated that he was in favor of this resolution; however, he abstained from voting because he felt that more information was needed on the total cost for the Zabriskie/Schedler House Stabilization Project, ideas for its future use, and how it will be self-sustaining.

Mayor Knudsen noted that residents have funded the preliminary work. Remediation assessments and evaluations have been completed. The understanding has always been that the Zabriskie/Schedler House would be used as a meeting place, to facilitate Board and Committee Meetings, and for educational programming. Mayor Knudsen pointed out that neither The Stable, The Habernickel House, or any other Village-owned property is financially self-sustaining. She did not feel this was an appropriate requirement for added recreational/office space.

3. ADJOURNMENT

There being no further business to come before the Village Council, on a motion by Councilwoman Walsh, seconded by Councilman Sedon, and carried unanimously by voice vote, the Village Council’s Special Public Meeting was adjourned at 7:38 p.m.

_____________________________

                                                                                                                     Susan Knudsen      

                                                                                                                           Mayor

_____________________________

            Donna M. Jackson

        Deputy Village Clerk

A REGULAR WORK SESSION OF THE VILLAGE COUNCIL OF THE VILLAGE OF RIDGEWOOD HELD IN THE SYDNEY V. STOLDT, JR. COURT ROOM OF THE RIDGEWOOD VILLAGE HALL, 131 NORTH MAPLE AVENUE, RIDGEWOOD, NEW JERSEY ON MAY 24, 2017 AT 7:30 PM

1. CALL TO ORDER – OPEN PUBLIC MEETINGS ACT – ROLL CALL – FLAG SALUTE

Mayor Knudsen called the meeting to order at 7:32 P.M. and read the Statement of Compliance with the Open Public Meetings Act. At roll call, the following were present: Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen. Also present were Heather Mailander, Village Manager/Village Clerk; Matthew Rogers, Village Attorney; and Donna M. Jackson, Deputy Clerk.  

Mayor Knudsen led those in attendance in the Pledge of Allegiance to the Flag and held a Moment of Silence for all the men and women serving our nation and all first responders.

2. COMMENTS FROM THE PUBLIC

Mayor Knudsen asked if there were any comments or questions from the public; however, there were none.

Councilman Sedon moved to suspend the Work Session and convene a Special Public Meeting. Councilwoman Walsh seconded the motion.

Roll Call Vote

AYES:                        Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen

NAYS:            None

ABSENT:       None

ABSTAIN:     None

3. SPECIAL PUBLIC MEETING - SEE SEPARATE MINUTES

Councilwoman Walsh moved to adjourn the special meeting and reconvene the Work Session. Councilman Sedon seconded the motion.

Roll Call Vote

AYES:                        Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen

NAYS:            None

ABSENT:       None

ABSTAIN:     None

4. PRESENTATION
5. Financial Advisory Committee (FAC)- Amend Various Fees and Fines

FAC Committee member Alex Kisilevich described tonight’s Power Point Presentation as a sample review of Village Fees, that was done at the request of the Village Manager and completed earlier this year. No action or serious consideration is required of the Village Council at this time.

The FAC made the following three observations:

• the majority of fees, with few exceptions, are outdated by 10 or more years;
• a small sample of fees were below those of a sample of similar municipalities; and
• the Village can potentially improve its bottom line by eliminating fees that produce inconsequential revenues and do not cover the costs of administering them.

The FAC recommend a process enhancement that was more systematic, going forward.

Mr. Kisilevich stated that Chapter 145 of the Village Code contains over 600 line items of various fees. Many types of fees are not set by the Village, e.g., liquor license fees. The FAC only reviewed items that are set by ordinances and so can be changed by the Village Council.

Mr. Kisilevich explained the approach used by the FAC to prepare the fee analysis, as follows:

• identify revenue categories that “matter” to the bottom line, i.e., collections that exceed $50,000 per annum;
• whenever possible, disaggregate a category to select 1-2 types of fees;
• attempt to compare the selected fees with corresponding fees in three comparator towns; and
• if no comparison was possible, pick another category. (Mr. Kisilevich noted that there was a remarkable lack of uniformity between the fees charged by municipalities.)

Mr. Kisilevich explained a displayed chart that illustrated a comparison of selected fees between New Jersey municipalities that were of similar size and similar socioeconomic make-up as Ridgewood. These municipalities included Red Bank, Montclair, and Summit. Ridgewood was the second highest municipality for Restaurant License Fees; the lowest municipality for Food Vendor License Fees, Overtime Parking Meter Fines, Police Alarm Fees, and Sidewalk Café License Fees; and the third highest municipality for Landscaper Permit Fees. The FAC concluded that Ridgewood’s fees were below average and that it was time to review the fees to bring them up-to-date.

Mayor Knudsen felt it would be helpful to have a detailed example of a fee comparison, instead of comparisons based on averages.

The FAC made the following observations:

• in a decidedly small sample of fees and municipalities, Ridgewood’s fees are below average;
• in general, Ridgewood’s fees are outdated, with several set in the early 1990’s;
• certain fees are inconsistent, for example, the Farmer’s Market annual license fee is $50 set in 2001, while a 1-day food vendor permit fee is $25 set in 1994;
• some fees are just obviously too low, given how much it costs to administer them; for example, the $5 Garage Sale Permit fee (Mr. Kisilevich noted that this fee does allow the Village to know how often a garage sale is held on a specific property to avoid residential properties becoming storefronts. He suggested a graduated fee scale.);
• there is a $.50 bicycle registration fee that has not been enforced in decades;
• it appears Chapter 112 of the Village Code is obsolete; and
• the fee schedule is difficult to navigate; some fees may not be collected or paid simply because residents don’t know they exist (Mr. Kisilevich suggested creating a database to make these fees easily searchable).

Mr. Kisilevich asked for an opportunity to meet with Department Heads over the next 12-18 months and to conduct a comprehensive review of fees that matter. Mr. Kisilevich noted that all departments will not be effected as some departments, such as the Building Department and the Water Department, are in good shape. The FAC recommends updating fees using the following principles:

• Cost recovery - A fee for specific goods/service should not be set below the amount needed for cost recovery
• Regulatory - Certain fees may have to be maintained below the cost-recovery levels. This applies to activities that the Village wants to monitor and/or regulate, but cannot be fully reimbursed
• Market - Selected fees where the Village competes with other municipalities should be set vis-à-vis those municipalities

The FAC recommends eliminating fees that are inconsequential. The FAC also recommends reviewing all fees periodically, e.g., every 5 years, to ensure that they are still consistent with the principles listed above. Alternatively, fee adjustments could be tied to inflation or the rate of change in the median property tax.

Councilman Sedon thanked Mr. Kisilevich for his presentation. Councilman Sedon asked Mr. Kisilevich to provide the Councilmembers with the detailed spreadsheet that was used for the comparisons.

Councilwoman Walsh thanked Mr. Kisilevich for his presentation. She suggested that some of the fees, such as the bicycle fee, could be handled on-line through Community Pass. Councilwoman Walsh noted that Ridgewood fees are very close to fees charged by the town of Summit. She suggested that their fees may need to be updated, as well.

Mayor Knudsen stated her appreciation for Mr. Kisilevich’s presentation. She recalled that the Building Department fees were updated in 2015. Mayor Knudsen also recalled when the overtime parking meter fine was raised from $19 to $25. Mayor Knudsen stated that she was very sensitive to the public’s perception that this represented an added tax. Mr. Kisilevich agreed; however, he noted that this “tax” effects a specific user, not everyone.

Village Manager Heather Mailander stated that the Department Heads will be reviewing their departments’ fees to determine which ones are outdated or no longer needed, and ones that could be increased to bring these fees more in line with other municipalities.

5. DISCUSSION:

1. Ridgewood Water

None  

1. Parking         
2. Discussion of Proposed Parking Garage

Mayor Knudsen explained that representatives of Pike Development Company, the developers for the proposed parking garage on Hudson Street, have completed additional design work based on input from residents and Councilmembers. Using a Power Point Presentation, Mayor Knudsen explained that a top corner piece was raised above the stairwell and elevator, bringing it above the height of the rest of the building. Additionally, window spaces were reduced, and could be reduced further to a size as small as possible without requiring any automated ventilation system. Permanent awnings were added to the streetscape. Since these awnings are permanent and are not retractable, they will be able to sustain any snowfall or other weather conditions. Flower boxes, containing ivy, will be added to provide greenery. The name “Hudson Street Garage” was added over the arched windows. The façade was changed to brick all around the building to provide continuity. The brick face on the first panel on the north and east facing walls will provide a more esthetically pleasing view for motorists traveling along Hudson Street and Broad Street.

Councilman Hache pointed out that the vertical accents on the Broad Street side will be placed along the Hudson Street side, as well.

Mayor Knudsen noted that the representatives from Pike Development Company also made a presentation at Our Lady of Mt. Carmel Church, because the church is the most impacted and closest neighbor to the garage. Councilman Hache added that concerns were raised about the disruption the garage could bring to the church. However, everyone was pleased with the increase in on-street parking spaces; the fact that the garage fit within the lot, so no sidewalk space was lost; and that the direction of traffic on Hudson Street and Passaic Street will not be impacted.

Mayor Knudsen pointed out that the garage opening is currently at the easternmost point of the garage. There is an option available that would allow the garage opening on the east facing wall, with access from the right-of-way between the garage and the next adjacent building. This will allow vehicles to que up on the right-of-way rather than backing up traffic on Hudson Street. This design will also allow the awnings to continue down, creating a consistent face on the entire side of the structure.

Councilman Voigt questioned the cost increase related to these changes. Councilman Hache explained that factoring in a construction cost of approximately $8 million and wrapping the brick face around the structure at a cost of approximately $560,000, would bring the cost of the garage construction to approximately $9 million. Mayor Knudsen spoke of the importance of being mindful of how the garage fits in with the streetscape and the surrounding buildings. She pointed out that the design included the statue by Paterson sculptor Gaetano Federici that was over the door of the original Village Hall building previously located on this site.   This statue is currently in storage.

Councilman Hache pointed out that the stairwells will contain windows and will be lit for safety reasons.

Councilman Sedon felt the amended design was an improvement. Since the size, height, footprint and number of parking spaces has been determined, a clearer cost comparison can now be made to help decide which aesthetic improvements will be added.

Councilwoman Walsh appreciated the new design. She asked for additional information from the developer concerning other garages they have constructed, as well as more information on the lifespan of the concrete and the maintenance required to increase this lifespan from 15 years to 30 years. Councilman Voigt also requested an estimate on the cost of this maintenance. Ms. Mailander stated that she will contact the developer and request this information. Mayor Knudsen pointed out that this design modification process has not cost the Village any money.

Under the request of Councilwoman Walsh, Ms. Mailander stated that she will discuss the need for a sinking fund considering the projected lifespan of the parking garage.

2. Train Station - New Parking

Ms. Mailander explained that based on the request of the Village Council, Village Engineer Christopher Rutishauser has redesigned the Train Station parking lot with wider spaces for cars. The reduction in the number of additional spaces created will be from 41 spaces to 35 spaces. Key points of the design are as follows:

• the 35 parking spaces will be for compact cars, but will have ample room to open car doors;
• the stall dimensions are 9’x16’ as compared to the usual Village parking space dimension of 9’x 20’;
• the 90-degree parking stalls at the Train Station will be easier to plow when it snows;
• the addition of new trees to offset those that would need to be removed at the Train Station and a center island with a sidewalk with trees similar to the Village Hall parking lot;
• a minimum reconfiguration of the north side of the entrance to the Train Station parking lot;
• a reduction in the aisle width from 24’ to 22’, since there is a lower vehicle turnover in a commuter parking lot as compared to a conventional parking lot;
• implementation of this design may require amending the Village Code’s parking and design standards; and
• the preliminary estimates suggest a cost of $145,000, including trees.

Ms. Mailander noted that once a resolution is approved, the Engineering Division will prepare bid documents for the work to be done.

Councilwoman Walsh noted that she parks her SUV in a 9’x15’ space in a parking garage, so the 9’ x 16’ proposed parking space size will be adequate.

Councilman Voigt questioned the maneuverability of vehicles in the Train Station, particularly because there are perpendicular spaces as opposed to angled spaces. Mr. Rutishauser explained that it is harder to back out of angled spaces. Since the aisle has a one-way circulation, the proposed 22’ aisle width is an ample lane width, as compared to the standard 24’ width for two-way circulation.

Councilman Voigt suggested consulting a parking lot design expert before approving the design. Mr. Rutishauser felt the design was straight-forward. He will contact the State Historic Preservation Office, since the Train Station has been identified as an historic site. Comments from the State Historic Preservation Office must be taken into consideration.

Under questioning by Councilman Voigt, Mr. Rutishauser did not feel the State Historic Preservation Office will object to the reconfiguration of the island since they did not object when the Train Station was made ADA compliant six years ago.

Mayor Knudsen referred to the Registry for National Digital Asset Management, which indicated that the actual historic piece is the physical structure. The registry mentions greenspace located to the east of the platform, but does not make specific mention of the green area as being historic. The only mention of Garber Square specifically is that this is the location of the Train Station platform. The New Jersey documentation gives a detailed description of the site. These documents will be posted on the Village’s website.

Mayor Knudsen stated that at the May 18, 2017 meeting of the Historic Preservation Commission, there was a general sense expressed that as long as the landscaping is consistent, the plan to add additional parking spaces at the Train Station lot should be fine. Mr. Rutishauser noted that there are four, 3” to 4” diameter Linden Trees, and two, larger Pin Oak Trees at 24” in diameter. The smaller trees may be replantable, as they have been in the ground for only 5-6 years.

Under questioning by Councilman Voigt, Mr. Rutishauser explained that the 9’ parking stall width proposed is standard, and should not create problems for competent drivers.

Under questioning by Councilman Hache, Mr. Rutishauser stated that the 16’ length may not be long enough for extended-cab pick-up trucks; however, most of the vehicles using the commuter lot are shorter. The ordinance could include a stipulation that the center spaces should be utilized by smaller vehicles. Mayor Knudsen felt that signage would be appropriate.  

The consensus of the Village Council was to move forward with this proposed design.

1. Budget
2. 2017 Estimated Tax Rate

Ms. Mailander explained that this item calls for a resolution approving the issuance of estimated 2017 tax bills. By doing estimated bills, which are to be mailed no later than June 30^th, the Village is assured that the third quarterly tax payment due date will not have to be extended due to delays at the County level in certifying the Village’s tax rate. The total estimated levy is $145,608,114.77, resulting in an estimated tax rate of $2.516 per $100 of assessed value. Figures will be adjusted once the actual tax bill is available.

2. Hardware for E-Ticketing Software

Ms. Mailander explained that a price quote of $5,356.16 was received from CDW Government under State Contract, for the purchase of additional hardware, including four thermal printers, two that will be installed into patrol vehicles; one that will be installed in Police Headquarters for use during investigations and arrests; and one that will be used as a spare/back-up unit; as well as two printer stands and mounts, power adapters and charging stations, power converters, and a comprehensive extended warranty. Two barcode scanners with four, nine pin USB connectors are required to be purchased. The funding is available in the Capital Account.

Under questioning by Councilwoman Walsh, Ms. Mailander explained that a cost comparison between e-ticketing and paper ticketing is not yet available. However, she stated that within recent months, e-ticketing is saving time, as ticket inputting is no longer required. This cost comparison should be available within 6-8 months.

3. Award Second Year of Contract - Crossing Guard Services

Ms. Mailander recalled that last year, the Village Council decided to outsource crossing guard services. The sole bidder was All City Management Services. All City Management Services has successfully completed one year of service to the Village and are interested in renewing the contract for an additional year, in accordance with the provisions of the contract. All City Management Services has submitted written intent to do so. The projected cost for the coming year is $329,630.49, which represents an increase of approximately $29,500. The hourly rate is actually the same; however, the increase is due to additional crossing guard posts being added. Ms. Mailander noted that overall, during the school year, less than 10 posts had to be replaced by Police Officers or PEO’s, which is outstanding. The renewal of this contract is being recommended by the Police Department and the Village Engineer.

Under Councilwoman Walsh’s request, Ms. Mailander stated that she will obtain a report showing the advantages of outsourcing crossing guard services.

Under questioning by Councilman Sedon, Ms. Mailander stated that during the year before outsourcing began, the number of crossing guard posts that needed to be manned by Police Officers was very high, taking them away from their normal duties and reducing police response time. Ms. Mailander will obtain the exact figure.

The consensus of the Village Council was to move forward with renewing the contract for an additional year.

4. Funding for Addition of Name to World War I Memorial

Ms. Mailander explained that resident Christopher Stout has found a matching grant for restoration of World War I monuments. It is a 50/50 match. The name of Ridgewood resident Pfc. Anthonie J. Wendels is proposed to be added to the World War I Memorial Plaque. Ms. Mailander stated that the grant requires a letter from the Mayor stating that the Village has agreed to add the soldier’s name, to fund the cost of half of the work, and to provide upkeep and maintenance of the Memorial. This is a nationwide competition, so the funding is not guaranteed. However, Ms. Mailander felt it was worthwhile to pursue this grant.

Mayor Knudsen pointed out that Pfc. Anthonie J. Wendels’ name has already been added to the plaque. She commended Mr. Stout, residents Peggy Norris and Joseph Litkey, as well Susan Ferry of the plaque installation company, Village CFO Robert Rooney, Village Manager Heather Mailander, and researcher Stanley Kober for all their hard work.

1. Policy 
2. Boards and Committees - Structures and By-Laws

Mayor Knudsen referred to a spread sheet she created which detailed items contained in the Structures and By-Law of Village Boards and Committees. Mayor Knudsen stated that she has reviewed the Structures and By-Laws of the Central Business District Advisory Committee (CBDAC) and the Community Access Network, and found both to be in order. Mayor Knudsen recommended that these two submissions be adopted by resolution at the next Village Council meeting.

Councilwoman Walsh asked that the draft forms of these structures and by-laws be posted on the Village’s website for the residents to review.

Ms. Mailander asked that all submissions be submitted no later than Wednesday, May 31^st, so they can be placed on the agenda for the June 7, 2017 Village Council Work Session.

Under questioning by Councilwoman Voigt, Councilman Sedon stated that he will research further into whether there are State standards that are followed by a Green Team.

1. Operations    
2. Request for Resource Room at Gatehouse - Women Gardeners of                                             Ridgewood

Ms. Mailander explained that the Women Gardeners of Ridgewood (WGR) have made an official request to both the Parks and Recreation Department and the Parks and Recreation and Conservation Board for permission to utilize one of the empty spaces on the second floor of the Gate House in Habernickel Park as a resource room. It is their intent to renovate this room, including new carpeting, a table and chairs, and several bookshelves to house all the historical items and informational periodicals pertaining to WGR. These printed materials, along with the knowledge and experience these women possess, would provide a valuable resource to the Village residents. The WGR will be responsible for the cost of all renovations. The new space will be open to the public once or twice a month and will serve as a place to work on a group project, prepare a garden design, complete research, and learn about nature. Members of WGR will be present to give advice during the time when the space is open to the public. The WGR will provide the appropriate certificate of liability insurance once official approval is received.

Ms. Mailander pointed out that the WGR have redesigned and currently maintain all the formal gardens at the Ridgewood Library, the Stable, Memorial Park at Van Neste Square, and the arboretum at Habernickel Park. WGR also partners in the offering of the Green Kids Program and the Holiday Wreath Workshop for Children, and are active participants in decorating the parks and Train Station during the holidays.

Ms. Mailander stated that both the professional staff and the members of the Parks, Recreation, and Conversation Board are in agreement that this new resource will be of value to the citizens of Ridgewood. Ms. Mailander felt this is a wonderful offer from a very talented group from the Village.

Councilman Hache felt this proposal was amazing and he considered it a great opportunity for the Village to expand the use and access of Habernickel Park to serve the broader community.

Mayor Knudsen expressed a concern with the impact of traffic and on-street parking, taking into account the current activities already taking place on the site.

Lisa Betancourt, Co-President, Women Gardeners of Ridgewood, explained that the room will not be open to the public during the times when the sports fields are busy. It will not be open on the weekend. The Women Gardeners will use the room to share their expertise with the public and to safely store reference materials and historical documents collected since the group’s founding in 1925. The Women Gardeners will take on the financial responsibility of refurbishing the room and are covered under a $2 million insurance policy through the Garden Club of New Jersey.

Under questioning by Mayor Knudsen, Ms. Betancourt did not think more than a few members of the public would visit the room at one time.

Noting that many of the members of Women Gardeners of Ridgewood are elderly, Mayor Knudsen questioned their abilities to access the steep staircase. Ms. Betancourt stated that the staircase will not be an issue.

Councilman Sedon felt the resource room was a great idea.

Ms. Mailander stated that a resolution approving this request will be available for a vote at the June 14, 2017 Village Council meeting. After that, once the proper insurance papers are received, the dates the room will be open to the public will be published on the website.

2. Proposed Stop Signs - Upper Boulevard and Glenwood Road

Ms. Mailander explained that the triangle intersection at the top of the hilly portion of Glenwood Road, where it is bisected by Upper Boulevard, contains existing yield signs. Village Engineer Christopher Rutishauser conducted a field examination of the conditions of this location and found that the sight lines are not optimal with the existing yield signs and that there should be a stop sign. Ms. Mailander noted that this is part of a continuing program in the Village to replace intersections controlled by yield signs with stop signs to eliminate any ambiguity for drivers when they enter the intersection.

There were no questions or comments from the Village Councilmembers. A resolution will be prepared for a vote at the June 14, 2017 Village Council meeting.

3. Kings Pond Area Cleaning Program - Ridgewood Wildscape Assoc. &                                     Partners

Ms. Mailander explained that the Ridgewood Wildscape Association and its associate partners is offering to clean the Kings Pond Bank area on Sunday, June 11, 2017 between 1:00 p.m. and

3:00 p.m. Ms. Mailander spoke of the Village’s appreciation that, for eleven years, this organization volunteers to cleanup areas located around a Village body of water many times each year.

Ms. Mailander stated that the Village will provide chest waders for the adults that will be in the water; gloves and other personnel protective equipment for handling the anticipated debris collected; rakes and hand tools; and the pickup and disposal of the accumulated debris. This cleanup is in anticipation of the upcoming invasive plant treatment program for the Village that is going to occur later this summer.

Mayor Knudsen noted that members of the Ridgewood Wildscape Association and the Rotary AM Club recently visited the site and started to cleanup. She described the “before and after” as amazing. Mayor Knudsen spoke of her appreciation of all their hard work.

4. Renew Agreement for Community Development Block Grant                                                    Program & Other Grants

Ms. Mailander explained that in order to continue to participate in the Community Development Block Grant Program through Bergen County, the Village’s Intent to Participate must be renewed every three years. Two resolutions must be adopted: one is to continue in the program and the other is to execute the agreement. There is a very short time frame, as the letter was only received late last week, with a deadline of June 12, 2017. A Special Public Meeting will be held on June 7, 2017 to adopt these two resolutions. Community Development Block Grants are used for various projects throughout the Village and the Village benefits by participating in the program.

There were no questions or comments from the Village Councilmembers.

5. NJDOT Request for Additional Bus Stop - State Highway 17 at Race                                       Track Road

Ms. Mailander explained that NJDOT has recommended an additional bus stop on State Highway 17 Northbound between Race Track Road and Franklin Turnpike, mid-block. An adopted Resolution of Concurrence is required to place this bus stop location in the Bus Stop Inventory Database.

Mr. Rutishauser explained that NJDOT will provide the exact measurements and then the Village will codify this in an ordinance in the Village Code. He stated that the bus shelter will be located right at the pedestrian bridge on the northbound side.

There were no questions or comments from the Village Councilmembers.

6. MANAGER’S REPORT

Touch-A-Truck - Ms. Mailander thanked Joan Groome, the Chamber of Commerce, Rich from Little Ivy Learning Center, and the Village Staff for their hard work during the recent Touch-A-Truck event.

Graydon Pool - Ms. Mailander called the Village Councilmembers’ attention to the large postcard that was received in yesterday’s mail announcing that “Summer Vacation Begins at Home”, and listed all the programs at Graydon Pool. There are activities for everyone, including swimming and diving instruction, a competitive swim team, standup paddleboard, yoga on the beach, kayaking introduction, movies on the beach, and live monthly concerts. Season membership badges are available for purchase on-line through Community Pass and can be accessed by clicking on the photograph of Graydon Pool on the Village website’s home page. The Graydon Pool Office was open the last two Saturday’s for walk-in badge sales. The total number of badges sold to-date is 991 resident badges and 61 nonresident badges. These numbers are almost double those of last year, which may be due to the “early-bird special” that was offered during the month of April. Ms. Mailander reminded everyone that Graydon Pool’s season begins on Saturday, June 3, 2017 and that Graydon Pool will be open from 10:00 a.m. to 7:30 p.m. on that day.

Teen Leads - Ms. Mailander stated that she, along with Mayor Knudsen, attended the Teen Leads Public Forum on Poverty in Bergen County. Ms. Mailander praised the students from Ridgewood High School who worked on this project, which found a surprising number of families living below the poverty level in Ridgewood. The students will provide Mayor Knudsen with information for those who may need services to post on the Mayor’s Facebook page.

Bergen County Historic Preservation Public Hearings - Ms. Mailander explained that the public hearing for the Zabriskie-Schedler House has been rescheduled for June 22, 2017, and will be held at 1 Bergen County Plaza, Hackensack, New Jersey, in the Freeholders Meeting Room. This presentation will include Ridgewood’s request to restore and stabilize the Zabriskie-Schedler House, Phase I. There will be an opportunity for public comment at this meeting, so residents are encouraged to attend and voice their support.

Ridgewood Guild - Ms. Mailander announced that the Ridgewood Guild will begin their annual “Music in the Night” on Friday, May 26^th, providing various types of music throughout the Central Business District (CBD). The program continues on Fridays through September 1, 2017.

Kasschau Memorial Shell - Ms. Mailander announced that Kasschau Memorial Shell begins their 59^th Season on June 1^st at 8:00 p.m. The first program, as always, is “Tunes in June”, performed by the Ridgewood High School Band. On June 6^th, Sofia Swanson’s Girl Scout Gold Award program entitled, “Ridgewood Artbeat 2017”, will be held, and will feature Ridgewood High School student musicians. These programs will continue on Tuesdays and Thursdays through early August, 2017.

Memorial Day - Ms. Mailander reminded everyone that May 29, 2017 is Memorial Day. Village Hall and Lester Stable will be closed. There will be no sanitation or recycling pickup on that day. The Recycling Center will be open on Saturday, May 27^th from 9:00 a.m. to 3:00 p.m. There will be a Memorial Day service at Memorial Park at Van Neste Square on Monday, May 29^th at 11:00 a.m.

The 42^nd Fred D’Ella Ridgewood Run - Ms. Mailander noted that the 42^nd Fred D’Ella Ridgewood Run will be held on Monday, May 29^th. This event is organized by the North Jersey Masters and offers races for all ages and abilities.

7. COUNCIL REPORTS

Financial Advisory Committee (FAC) - Councilman Voigt reported that a review of the fee structure for Village EMS services revealed that there is an opportunity to significantly raise the rates charged to insurers, especially on the private-payer’s side. The current fee is $550 per ride, which could be increased to well over $800 a ride and still be within the rates charged by area municipalities. Also, items such as oxygen could have a fee. These changes would increase the revenue from EMS by tens of thousands of dollars annually.

Councilman Voigt also reported that the Village has a contract with Valley Hospital for their services. This contract must be renewed every year. The rates the Village receives from Valley Hospital are extremely low. The FAC plans to either renegotiate the contract or cancel it at the end of this year.

Councilman Voigt noted that there are also fees from out-of-town residents that have not yet been collected. There are outstanding bills in accounts receivables of approximately $70,000, both from inside and outside of the Village. The FAC proposes to collect this money through the services of a collection agency.

Planning Board - Councilman Voigt reported that the Planning Board met on May 16^th. The Planning Board discussed the KS Broad Street application, with the focus centering on the need for traffic intersection upgrades based on this development, as well as the Enclave development. The addition of these developments has created a need where none had existed before, for upgrading several traffic lights along the Franklin Avenue corridor. The Planning Board members did not feel the Village should be responsible for the cost of these improvement. Councilman Voigt cited Section C of Ordinance 190.55, Off-site Improvements. The developers will be asked to pay for the need they created. The final summation for the KS Broad application is scheduled for a Special Planning Board Meeting on June 26, 2017. The final summation for the Dayton application is scheduled for June 20, 2017. The final summation for the Enclave application is scheduled for July 18, 2017.

Open Space Committee - Councilman Voigt reported that the Open Space Committee finalized the results of the open space survey sent to residents and reported these findings to the Parks and Recreation Department last night. Councilman Voigt thanked Jim Bosta for the work he did on this survey. The next presentation on the findings is scheduled for June 28, 2017. A report will also be generated for the purposes of updating the Master Plan.

Library Board of Trustees - Councilman Voigt stated that the Library Board of Trustees met on May 23^rd. There is an upcoming Ridgewood Library Foundation fundraising event scheduled for October 21, 2017 entitled, “Caddie Stacks”. Councilman Voigt thanked the Friends of the Ridgewood Library, which is headed-up by Paul McCarthy, for the recent Author Luncheon with Jamie Ford. The proceeds netted $32,000 for use by the Library. Councilman Voigt also thanked Library Director Nancy Greene and her staff, as well as Ms. Mailander for their work on improving the parking issue in the Village Hall/Library parking lot.

Councilman Voigt spoke about a meeting he attended, which was held in the Library auditorium, which focused on the impact social media has had on freedom of the press. Discussions included concerns with a lack of investigative reporting and issues with fake news. The event was well-attended and Councilman Voigt thanked Jeanne Johnson for putting the event together.

On a personal note, Councilman Voigt stated that he will put recently obtained OPRA requests on his Facebook page. He felt this documentation represented intimidation and harassment from a group of people against him. Mayor Knudsen called for a point of order, as it is inappropriate for Village Councilmembers to call out members of the public or their communications from the dais. The order of business at this time is Council Liaison Committee reports.

Councilman Sedon stated that he did not have any Committee reports this evening. However, he would be happy to make public all the documents that he has obtained through his OPRA requests, if anyone is interested.

Bergen County League of Municipalities - Councilwoman Walsh stated that Assemblywoman Holly Schepisi has received permission to have a Town Hall Meeting at Bergen Community College on June 15, 2017 at 5:30 p.m. This will be a general meeting on affordable housing throughout the State. Everyone is invited. Please contact Assemblywoman Schepisi for more information.

Citizens Safety Advisory Committee (CSAC) - Councilwoman Walsh stated that at the last CSAC meeting there was a general discussion as to what the County plans to do with Franklin Avenue, i.e., paving, lights and safety. The parking map of the Ridge School area is complete. A suggestion was made for the Ridgewood Police to remind individuals pushing strollers to walk on the sides of the street, as opposed to the center of the street, in areas where there are no sidewalks. The Van Emburgh Avenue/Hampshire Road crosswalk is before the County. Once approval is received, the crosswalk will be created on the east side of Route 17. The Safe Route to School Grant of $400,000 continues to be reviewed by the Engineering Department. The liaison for CBDAC informed the CSAC that another bid request is going out for the Central Business District valet. The CSAC continues to review their guidelines. There was a discussion on the tracking form suggested by Mayor Knudsen, including concerns that the form was burdensome and that it would discourage residents from coming to CSAC meetings. Parking at the Train Station was also discussed and a point was made that there will still be a walkway. The CSAC has asked the Village Engineer to look at the striping, that was completed by the County on the shoulder of West Glen Avenue, to determine if it is as close to the curb as possible.

Fields Committee - Councilman Hache reported that a meeting was held between the Village Manager, representatives from the Ridgewood Board of Education, Ridgewood Baseball, PRC, Village Parks and Recreation, and Village Engineering Department to discuss the needs and the best uses of the existing fields to determine if there is a need for an additional baseball field. Tomorrow, there will be a meeting regarding the Estate Card with representatives from the Chamber of Commerce and the Ridgewood Guild. Ralph Black will discuss the best ways to market and implement this program.

Central Business District Advisory Committee (CBDAC) - Councilman Hache stated that the CBDAC is currently scheduled to meet on Thursday, June 1^st at 7:30 p.m. The time may need to be changed to Thursday morning because of scheduling conflicts among some members. Discussions will include revising the Central Valet RFP to reflect constraints from the valet operators and to allow access to existing parking facilities during peak evening hours.

Planning Board - Mayor Knudsen stated that during the KS Broad site plan application discussion, there appeared to be some discrepancies on the traffic reports from the Village’s Traffic Consultant, David Shropshire, based on his own observations when compared to the actual traffic study that he used, which was the study that the previous Village Council commissioned in advance of the ordinances that were passed. The traffic consultant was asked to confirm the information that was reported in the 2016 study that was commissioned by the current Village Council.

Access Ridgewood - Mayor Knudsen reported that Access Ridgewood met on Thursday, May 18^th. Chairwoman Ines Bunza went through the concerns of Village residents regarding affordable, special needs housing. The discussion focused on the way the ordinances were written and how to implement special needs housing in Ridgewood. When the ordinances were passed last spring, language could have included special needs housing, but it did not. Currently, there are no requirements for any developer to include special needs housing in their projects. Access Ridgewood will continue to work to facilitate special needs housing and they are committed to do as much as humanly possible with scarce resources.

Camp Acorn - Mayor Knudsen stated that she joined Ridgewood residents at the Camp Acorn Tricky Tray Fundraiser on May 17^th. Camp Acorn was founded in 2001 and serves the special needs population of Northern New Jersey, with year-round enrichment programs for children and adults with a variety of disabilities. It was a fabulous fund raiser with over 800 attendees and many prizes. Mayor Knudsen won a television.

Memorial Day - Mayor Knudsen stated that she and Councilwoman Walsh, with the assistance of American Legion Post 53 and the Boy and Girl Scouts, placed American Flags at the graves of military personnel at Valleau Cemetery.

Teen Leads - Mayor Knudsen stated that she was very proud of Debbie Emery and the students of Ridgewood High School for all their hard work on the Teen Leads Public Forum on Poverty in Bergen County. Teen Leads will be invited to a June, 2017 Village Council meeting to make their presentation to the public.

8. PUBLIC COMMENTS

Bill McCandless, 71 Ridge Road, encouraged the Village Council and the Village of Ridgewood to embrace Assemblywoman Schepisi’s call to action over court mandated over-development. Assemblywoman Schepisi will be holding an open meeting at Bergen Community College on June 15, 2017.

Mr. McCandless expressed disappointment with the FAC’s recommendation for higher fees on residents. He felt that fees were quite high already and that more were not needed. He felt that more fees would lead to the need for additional staffing. Mr. McCandless felt that Ridgewood’s taxes, which he described as “out of control”, should be more of a priority than competition with other municipalities. As the Village Council moves ahead on plans and priorities, working toward a more accountable Village Government should remain a primary goal. To ensure that taxpayers are served best, only elected officials and paid Village Hall employees, should be setting the Village’s fiscal direction. To this end, there is a CFO and Village Manager, who are leaders with goals and who are held accountable by the Village Council. The Village staff should be strong and prepared for the dynamic and uncontrollable forces of State law and economics that act on us all. While the idea of the Village Council having assistance on financial matters is right, those roles should be filled within Village Hall, with accountability to taxpayers. Devising the fiscal path of the Village is core to the Village Council’s mission and central for the reason the Village Hall exists. The Ridgewood tax burden is growing every year. School budgets are up over 25% in 10 years. Parking fees are rising.  

Mr. McCandless described Garber Square as broken. He expressed disappointment that the Village Councilmembers did not question adding more cars to Garber Square. Garber Square has a single exit that is broken during peak traffic periods, experiencing a maximum flow in and out. Now there will be more traffic with no improvements proposed for the intersection. Additional traffic will also be created by the residential developments proposed to be located 100’ away from Garber Square. He felt the improvement of traffic in the Garber Square area was more important than the Franklin Avenue corridor.

Councilman Voigt noted that the EMS fees will not cost Village residents any money. The fees are billed to the insurance companies. Mr. McCandless noted that he objected to the trend of raising fees and he wanted it to stay under the control of the Village’s CFO.

Fran Loshin Turso, 354 McKinley Place, stated that she was in favor of the additional commuter parking spots at the Train Station; however, she asked to see a plan for how the Village will deal with the disruptions for commuters, including a construction time table and where commuters will park during construction.

Ms. Turso asked the Village Councilmembers to keep in-fighting to a minimum, as she did not feel it serves the public.

Saurabh Dani, 390 Bedford Road, felt the FAC did a great job on their presentation regarding fees and that some of the points raised were good ones. However, he felt that Ridgewood should be compared to more efficient municipalities and that each line item should be considered on how it could be made more efficient, since this is not a free market and the Village is not a profit-making organization.

Mr. Dani started to read from an e-mail written by Councilman Voigt and obtained through OPRA. Councilwoman Walsh called a point of order because comments cannot be directed to a specific Councilmember from the podium.

Boyd Loving, 342 South Irving Street, noted that people do not move to Ridgewood solely for the good schools. People move to and remain in Ridgewood for the services that are offered. He felt that there will be a tremendous backlash if the Village starts to charge for every single service offered. Mr. Loving referred to a recommendation by the FAC to increase the parking permit fee to $1,000 and the backlash that followed. Mr. Loving strongly objected to increasing fees.

Mr. Loving expressed a concern with the suggested design change to the Hudson Street Parking Garage, increasing its cost by $900,000, with more changes possible. He questioned the feedback the Village Councilmembers received that suggested a design change. Mr. Loving felt that the Village will not be able to pay for this parking garage without it seriously effecting businesses and taxpayers and he asked for the original design to be reconsidered.

Melanie McWilliams, 431 Bogert Avenue, stated her embarrassment with the fighting between Village Councilmembers and the calling out of residents from the dais.

Anne Loving, 342 South Irving Street, suggested that when presentations are being put up on a screen, that the font is made large enough so it can be clearly viewed from all parts of the room.

Ms. Loving noted that when a point of order is called, it should be immediately respected so that the point of order can be explained. A point of order this evening was respected by a resident, but not by a Village Councilmember.

Mayor Knudsen spoke about OPRA requests. Mayor Knudsen stated that Mr. Albert Doblin, Editorial Page Editor of “The Record”, wrote an op-ed piece about a Pride Flag, which was sent to her by a resident. When she read this, she was dismayed. Mayor Knudsen did not feel that Mr. Doblin was fair to the Village Council. The only person quoted in the article was a former mayor. Mr. Doblin never called or e-mailed to question any member of the Village Council on their position on the Pride Flag or where the Village Council would go after the question of the front of Village Hall was raised, discussed and decided upon. Mayor Knudsen e-mailed Mr. Doblin and Mr. Rick Green separately and simply wrote, “an opportunity for a conversation and dialogue; please call me”. Mr. Doblin did call Mayor Knudsen on the afternoon of Wednesday, May 10^th. When Mayor Knudsen spoke to Mr. Doblin, she told him that she didn’t understand how he could call Village Councilmembers cowards and bigots. Village Councilmembers are not cowards or bigots; they must make decisions that people may or may not like. Mayor Knudsen asked Mr. Doblin why he didn’t ask for input from any member of the Village Council, and she told him that she did not feel it was appropriate for him to take the Deputy Mayor’s words out of context. Mr. Doblin responded that the only time the Mayor suggested the option of flying the Gay Pride Flag in Van Neste Square was on the afternoon of the Monday after his op-ed piece ran. Mayor Knudsen responded that this was not true, as she e-mailed this information on Thursday morning, May 4, 2017. Mr. Doblin stated that Councilman Voigt had forwarded Mayor Knudsen’s e-mails to him and that the only e-mails were from Monday afternoon. Mayor Knudsen questioned this as she was genuinely concerned that Mr. Doblin was confused about the date and time of Mayor Knudsen’s e-mail to a resident. In order to verify and confirm the information that Mr. Doblin had was accurate, Mayor Knudsen filed an OPRA request. The issue at hand was gaining steam because some people on Facebook started to post misinformation and were supporting Mr. Doblin’s op-ed piece by posting it and receiving 189 comments. It was important to at least make sure there was some accuracy in the information Mr. Doblin had. Mayor Knudsen forwarded Mr. Doblin her May 4^th e-mail that showed that there was a discussion about Van Neste Square. This e-mail was written before Mr. Doblin wrote his op-ed piece and before a Village Councilmember ever wrote a Letter to the Editor. As a matter of fact, it was a discussion that the Village Attorney, Mayor Knudsen, and the Village Manager had long before. Van Neste is the only place that is in any Minutes of any Community Relations Advisory Board (CRAB) meeting from August to February, and it is a discussion specifically that the Mayor had with the CRAB Chairperson. Because there was an issue with the accuracy of the date and time of Mayor Knudsen’s e-mail and because it was a contentious and serious issue that upset people on both sides, she opened the e-mails just to confirm the date. She did not do this to hurt anyone or to pick on anyone. Mayor Knudsen said that she was shocked by what was written about her by a Village Council colleague in those e-mails, describing the contents as hurtful, painful to read, unwarranted, baseless and not nice, and containing a gratuitous swipe to her family. Mayor Knudsen credited Mr. Doblin’s for his acknowledgement that there was an error in communication. Mayor Knudsen noted that she did not distribute copies of those e-mails to anyone. Mayor Knudsen reiterated that the reason she made the OPRA request was because there was a discrepancy in the date and time of her e-mail and she needed to identify the e-mails that were forward to Mr. Doblin.

Councilman Voigt stated that he didn’t disparage Mayor Knudsen at all and that a lot of the information in the e-mails was quite revealing. He encouraged everyone to read these e-mails to understand how Mayor Knudsen operates. Mayor Knudsen responded that this was just somebody’s opinion.

Councilwoman Walsh wanted to make sure that residents know they are encouraged to send e-mails to the Village Council; however, residents must be aware that most e-mails sent through the public server can be obtained by any one through an OPRA request.

9. RESOLUTION TO GO INTO CLOSED SESSION

Deputy Village Clerk Donna Jackson read Resolution #17-143 to go into Closed Session as follows:

12. ADJOURNMENT

There being no further business to come before the Village Council, on a motion by Councilman Sedon, seconded by Councilwoman Walsh, and carried unanimously by voice vote, the Village Council’s Work Session was adjourned at 9:39 p.m.

_____________________________

                                                                                                                     Susan Knudsen      

                                                                                                                           Mayor

_____________________________

            Donna M. Jackson

          Deputy Village Clerk

A SPECIAL PUBLIC MEETING OF THE VILLAGE COUNCIL OF THE VILLAGE OF RIDGEWOOD HELD IN THE SYDNEY V. STOLDT, JR. COURT ROOM OF THE RIDGEWOOD VILLAGE HALL, 131 NORTH MAPLE AVENUE, RIDGEWOOD, NEW JERSEY ON SEPTEMBER 6, 2017 AT 7:30 P.M.

1. CALL TO ORDER – OPEN PUBLIC MEETINGS ACT – ROLL CALL – FLAG SALUTE

Mayor Knudsen called the meeting to order at 7:49 P.M. and read the Statement of Compliance with the Open Public Meetings Act. At roll call, the following were present: Councilmembers  Hache, Sedon, Voigt, Walsh, and Mayor Knudsen. Also present were Heather Mailander, Village Manager/Village Clerk; Matthew Rogers, Village Attorney; and Donna M. Jackson, Deputy Village Clerk.

2. PUBLIC HEARING

1. Open Space Trust Fund Grant Application - Maple Park Turf Field

 

Ms. Mailander explained that, annually, the Village of Ridgewood applies for Bergen County Open Space Trust Fund/Municipal Park Improvement matching grant funding. This year, the Village has chosen to use this funding to replace the turf surface at Maple Park East. The grant is a 50/50 matching grant between the County and the Village. The Village is requesting $100,000 from the County. The Village will provide $100,000 out of the Village of Ridgewood Municipal Open Space Trust Fund, plus another $284,305 out of the 2017 Capital Budget. The turf was physically examined by the professional staff, and, with the support of the Parks, Recreation, and Conservation Board, have deemed the replacement of the 12-year-old turf surface to be essential at Maple Park East. The replacement of this turf surface will provide a safe, durable surface to the existing multi-purpose field, which encompasses play for: soccer, little league baseball, girls’ softball, lacrosse, football, and additional active and passive recreational play purposes. The required Public Hearing is scheduled for this evening and was advertised in the newspaper.

Mayor Knudsen announced that the Public Hearing on the application for an Open Space Trust Fund Grant for the Maple Park East Turf Field is now open.

Boyd Loving, 342 South Irving Street, asked if some of the cost for the replacement turf could be recouped from the settlement of a class action suit against the manufacturer of the existing turf, which disintegrated prior to the guaranteed life span. Village Attorney Matthew Rogers explained that several meetings were held with representatives of Field Turf, the original supplier, back in 2005/2006. Field Turf is the company involved in the class action suit. Ridgewood’s issues are similar, but different, from that which applied to the class action suit. Ridgewood’s issues with the turf involved damage from silt that resulted from flooding. Other municipalities, especially those located in the southern portion of the country, experienced problems that occurred from heat exposure.   The Village and Field Turf are in the process of working out the parameters of an agreement to try and defray the cost of what it would be for putting in a brand new turf field. Field Turf will not give the Village a completely new, free turf field; it will still cost the Village money.

There being no other comments, Mayor Knudsen moved that the public hearing be closed. Councilman Sedon seconded the motion.

Roll Call Vote

AYES:                        Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen

NAYS:            None

ABSENT:       None

ABSTAIN:     None

3. RESOLUTIONS

THE FOLLOWING RESOLUTIONS, NUMBERED 17-248 THROUGH 17-250, WERE ADOPTED BY A CONSENT AGENDA, WITH ONE VOTE BY THE VILLAGE COUNCIL, AND WERE READ BY TITLE ONLY:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

4. ADJOURNMENT

There being no further business to come before the Village Council, on a motion by Mayor Knudsen, seconded by Councilman Sedon, and carried unanimously by voice vote, the Village Council’s Special Public Meeting was adjourned at 7:56 p.m.

_____________________________

                                                                                                                     Susan Knudsen      

                                                                                                                           Mayor

_____________________________

            Donna M. Jackson

        Deputy Village Clerk