A SPECIAL PUBLIC BUDGET MEETING OF THE VILLAGE COUNCIL OF THE VILLAGE OF RIDGEWOOD HELD IN THE SYDNEY V. STOLDT, JR. COURT ROOM OF THE RIDGEWOOD VILLAGE HALL, 131 NORTH MAPLE AVENUE, RIDGEWOOD, NEW JERSEY ON MARCH 3, 2017 AT 6:00 P.M.

1. CALL TO ORDER – OPEN PUBLIC MEETINGS ACT – ROLL CALL – FLAG SALUTE

Mayor Knudsen called the meeting to order at 6:15 P.M. and read the Statement of Compliance with the Open Public Meetings Act. At roll call, the following were present: Councilmembers  Sedon, Voigt, Walsh, and Mayor Knudsen. Councilman Hache arrived at 6:20 P.M. Also present were Heather Mailander, Village Manager/Village Clerk; Robert Rooney, CFO; and Stephen Sanzari, Treasurer.

Mayor Knudsen led those in attendance in the Pledge of Allegiance to the Flag and held a Moment of Silence for all the men and women serving our nation and all first responders.

2. COMMENTS FROM THE PUBLIC

Mayor Knudsen asked if there were any comments from the public.

George Wolfson, 212 Steilen Avenue, a 9-year member of the Ridgewood Environmental Advisory Committee (REAC) and a member of the Green Team since its inception, stated that he supported the Engineering Budget. He believed that it fell within the guidelines of sustainable municipal management, as it covers a range of projects such as investment in King’s Pond, Streetscape Improvements, Rainwater Flow Improvements and Daily Infrastructure Operations. Some of these benefits are easily measured; some are more difficult to measure; but all are important. Mr. Wolfson noted that there is growing trend across the country to develop standards, systems and metrics for these types of programs, in an attempt to measure and standardize the non-traditional aspects of a budget. New Jersey has a program called Sustainable Jersey which basically tries to accomplish the same thing by establishing 147 different events, falling into 18 categories, that a town can accomplish to make it sustainable. It sets the standard within the State for sustainability and also for grants. Mr. Wolfson urged the Village Council to consider a larger basket of issues, rather than just the standard issues, as well as looking at economics.

Village Manager Mailander announced for the record that Councilman Hache had arrived at the meeting at 6:20 p.m.

Mayor Knudsen asked if there were any other comments from the public, and there were none.

Mayor Knudsen announced that some Village Councilmembers are using a paperless, budget technology for the first time this evening.

3. INTRODUCTION OF 2017 BUDGET PROCESS - VILLAGE MANAGER AND CHIEF FINANCIAL OFFICER

Ms. Mailander explained that the budget process began with meetings between Department Directors; Robert Rooney, CFO; and Stephen Sanzari, Treasurer. After these meetings, budgets were reduced. Meetings were then held with Department Directors, Ms. Mailander, Mr. Rooney and Mr. Sanzari, which resulted in additional changes being made to the budgets.   Mr. Rooney and Mr. Sanzari then met again with Department Directors requesting larger budgets, which resulted in further refinement.

Ms. Mailander explained that budgets will be presented departmentally. Department Directors will speak about their department’s 2016 accomplishments and 2017 goals, note any major changes or highlights in their budget, and detail any requests for additional staff members.

Mr. Rooney pointed out that this is a work in progress. More meetings will be held and the budgets will continue to be refined. The goal is to present three scenarios highlighting the local tax impact at the final Budget Meeting on March 27, 2017.

4. DISCUSSION ITEMS
5. Review of Departmental Budgets
6. Health Department

Dawn Cetrulo, Health Department Supervisor, spoke about the Health Department’s 2016 accomplishments. Zika Virus prevention measures included the distribution of information, public education, and surveillance of static water, which will continue in 2017. The Health Department will continue to work with the State Health Department on accreditation. The Weight Loss Challenge resulted in 228 participants and 262 pounds lost. The Weight Loss Challenge for 2017 is scheduled to begin on March 20^th and there are over 100 people signed up already. The Weight Loss Challenge is supported by community partnerships, so there is no cost to the Village. A pharmacy was used for 28 employee flu shots, resulting in a savings of $784. The Village has been recognized as a pet-friendly town by the American Kennel Club and will continue to work with Ridgewood’s Responsible Pet Owners Committee, who provided free microchipping at the Village’s Annual Rabies Clinic. As part of the Weight Loss Challenge, there will be Dog Friendly Day in the County Park at the Duck Pond on May 13^th, which is open to the entire County. A three-year cat license requirement has been implemented.

Ms. Cetrulo stated that the Health Department’s 2016 revenue reflected a 1% increase over the previous year. Last year, the Health Department issued 9,446 birth, marriage and death certificates; 1,625 dog and cat licenses; 213 retail licenses; 35 special events licenses; 45 ice licenses and 27 vending machine licenses. The Health Department successfully transitioned over to Spatial Data Logic software for retail inspections. Inspectors in the field use electronic tablets for their inspections. The Health Department conducted 467 routine sanitary inspections; 116 resident complaints; 39 animal bites and quarantines; and had 40 attendees at food safety classes. Ice licenses have been incorporated into Restaurant Fees. Well-Baby Clinics (a.k.a. Child Health Conference) were held in conjunction with Valley Hospital where 39 Ridgewood children were seen and 63 immunizations were given. There were 157 patients at the Adult Health Clinics; 83 of which received influenza vaccines. There were 1,000 Ridgewood Heath Education attendees.

A full-time inspector, Zachary Ehrlich, was hired in February, 2106. Mr. Ehrlich hosted the Health Department’s first Mental Health First Aid Class. On March 28^th, students from Ridgewood High School will be attending a similar program.

Ms. Cetrulo stated that she earned her Master’s Degree in Public Health in 2016. The next step is to take the Health Officer exam.

Ms. Cetrulo spoke about the Health Department’s goals for 2017. The department will continue to educate the public via weekly newspaper articles. The Stigma Free Initiative will continue. The Wellness Festival is scheduled for the end of September. It is anticipated that within the next two weeks, dog and cat licenses will be part of the Spatial Data Logic Software System. Amendments to the Cat Licensing Ordinance will be needed. The Health Department will continue building relationships with residents, businesses, and employees in an effort to maintain a safe and healthy environment.

Ms. Cetrulo explained that in the past, crossing guards were used to process dog licenses and to do canvasing. Due to a recent change, crossing guards are no longer Ridgewood employees, so the Health Department will need to hire a seasonal employee.   This will allow the process to begin in May instead of the end of June.  

Ms. Cetrulo explained that the State is going to be implementing electronic marriage licenses. She also stated that the Health Department will continue using Community Partners for the Wellness Series Program.

Ms. Mailander pointed out that the Health Department budget is flat. She congratulated Ms. Cetrulo and her staff for doing a great job.

Under questioning by Mayor Knudsen, Ms. Cetrulo stated that the electronic implementation of marriage licensing will not result in any additional cost to the Village.

Councilman Voigt asked Ms. Cetrulo to explain the increase in Account #29, Other Contractual Services, from $1,980 in 2016 to $2,480 in 2017. Ms. Cetrulo explained that these additional funds encompass pest control monitoring services at the train station and Memorial Park at Van Neste Square; lead testing in the event of a case; septic system consultant services, if required; and bloodborne pathogen vaccinations, if required.

2. Traffic and Signal Department

Christopher Rutishauser, Village Engineer, and Jim O’Connell, Supervisor, Traffic and Signal, were present.

Mr. Rutishauser listed the 2016 accomplishments of the Traffic and Signal Department. The Traffic and Signal Department continues to maintain the fiber optic network for emergency communications that is shared with the Board of Education. In 2017, the network is proposed to be expanded to assist the Water Department. The Signal staff has the training and the equipment needed to maintain the fiber optic network, avoiding the need for an outside vendor. Parking meter coin collection and accountability has been improved. ParkMobile is reducing the amount of the weight of coins that needs to be collected and transported by the parking meter collection staff. A second staff member was replaced after being hired by the Ridgewood Police Department. Mr. Rutishauser noted that it is an honor that the Signal Department is becoming the training ground for officers of the Police Department.

Mr. Rutishauser stated the Traffic and Signal Department’s 2017 goals, which includes grooming the in-house staff for succession planning. Two staff members are being sent to school for HVAC system training, with the end result being better optimization of the heating, ventilation and cooling systems in Village Hall. A replacement truck for the Signal Division will be delivered in about two weeks. The Signal Division is working with the Engineering Division of the Police Department to identify locations in the Central Business District (CBD) where it is possible to install private lights to enhance the illumination of crosswalks. Changes and modernization within the Parking Utility will continue to be supported. Faded and non-compliant traffic signs are proposed to be replaced. The department will continue to respond as quickly as possible to intersections where traffic control signs have been knocked down, to avoid a hazardous situation. The department will continue looking into improving Ridgewood’s Retro Reflectivity Compliance for traffic signs. Pedestrian walkway and traffic signals and controls are proposed to be upgraded.

Mr. Rutishauser explained that the budget variances include meeting the demands for service requests from other Village Departments while achieving the department’s goals with the funds allotted. He noted that in the past, many traffic signs were lost through shrinkage or theft, which burdens the Village with additional costs. Last year there weren’t as many, and Mr. Rutishauser is hopeful this trend will continue.

3. Building Maintenance

Christopher Rutishauser, Village Engineer, and Jim O’Connell, Supervisor Traffic and Signal, were present to discuss the Building Maintenance budget.

Mr. Rutishauser explained that there are one full-time and one part-time janitorial staff members in the Building Maintenance Department. This staff maintains Village Hall, Lester Stable, and the Veterans Field bathrooms. Many services, such as floor waxing (including the Police Station), are done in-house. Building Maintenance is experiencing budget stresses due to the aging facilities. It has been twelve years since the renovation of Village Hall, and portions of the building, such as the carpeting, are showing signs of deterioration. The department will address these issues as they can. In 2016, the Village bid out janitorial services for Village Hall twice. The results were unsatisfactory. Mr. Rutishauser stated that further discussion was needed with Ms. Mailander and Mr. Rooney concerning whether the bid process is a direction in which they wish to proceed to provide for a better value in cleaning and maintaining the building. Mr. Rutishauser noted, however, that many of the events at Village Hall require a Custodial Staff member to be present, to provide services such as table and chair set-up, and this is difficult to outsource.

Mr. Rutishauser listed the 2017 goals for Building Maintenance as follows: keeping the buildings well maintained; upgrading Village Hall Security; implementing the recommendations in Ridgewood’s Facility Audit; and working with the Ridgewood Fire Department to repair a leaking roof (a bid document will be prepared). The restroom facilities in the firehouse are in the process of being renovated, as required, to accommodate female firefighters and to comply with the Americans with Disabilities Act (ADA). The majority of the work is being done in-house by the Signal Division, with the exception of the services of an outside plumbing contractor.

 

4. Engineering

Christopher Rutishauser, Village Engineer, listed the Engineering Department’s accomplishments for 2016. The Engineering Department submitted a Municipal Aid Grant to the New Jersey Department of Transportation (NJDOT) for South Broad Street; however due to the State Budget situation that resulted in a fuel tax increase, this grant was turned down. The Engineering Department is successfully continuing the Sidewalk Safety Program, notifying property owners with defective sidewalks that have trip hazards and working with the property owners and the Parks Department to remedy those situations. Bid packets for the Village’s Capital Paving Program will be ready next week. The Engineering Department continues to assist the Village Attorney with claims against the Village by visiting and documenting the conditions where an accident occurs. Last year, the Engineering Department bid out a record number of projects and purchases for various departments.

Mr. Rutishauser listed the permits that were issued last year as follows: 218 Sidewalk Repair/Replacement Permits; 60 Storm Water Permits; 46 Soil Moving Permits; and 122 Road Opening Permits. Mr. Rutishauser explained that the Road Opening Permits are part of the department’s oversight of the PSE&G infrastructure upgrade.

Mr. Rutishauser continued speaking about the Engineering Department’s 2016 accomplishments. The department worked with the Police Department to prepare the bid documents for outsourcing the Crossing Guards. A request for the reimbursement of approximately $227,000 was submitted to the Federal Emergency Management Agency (FEMA) for winter storm Jonas. A letter was recently received from FEMA indicating that the reimbursement will be approximately $186,000 to help offset the Village’s cost in addressing this weather event. Mr. Rutishauser noted that the Engineering Department stays well informed on weather events, so that if there is any opportunity for seeking reimbursement of costs, action can be taken as soon as possible. The department worked with the County of Bergen on ADA ramps on County roads. Several grant applications have been prepared and are in the review process, including Safe Routes to School, the TAP Grant, and Brownfield Clean-up on North Walnut Street. The department designed, bid and oversaw the construction of a Confined Space Trainer at the firehouse. The department worked with the Water Pollution Control Facility on rebuilding the Bellair Pump Station and rehabilitated an aerobic digester. The Engineering Department addressed residents’ concerns that a change in the flight paths for planes using Teterboro Airport would have a detrimental effect on quality of life. Ms. Mailander stated that information was provided at the recent Northwest Bergen Shared Services meeting indicating that Teterboro Airport has reverted back to the former flight path.  

Mr. Rutishauser described the 2017 goals for the Engineering Department. The Sidewalk Safety Program will continue. Green Acres has requested that the Village prepare a subdivision of the property on West Glen Avenue that contains both a firehouse and a tennis court to better clarify the land usage. The department will look at addressing the underground storage tank issues in the North Walnut Street Lot. Mr. Rutishauser noted that a two-year extension has been granted, allowing the Village time to wait for a decision to be made on the Brownfield grant money which will offset the costs for this project. A grant was submitted for Age Friendly Ridgewood, and if approved, the department looks forward to constructing improvements that will assist older, walking residents. The department will work with the Water Pollution Control Facility to rebuild the Ridgewood Lawns Sewer Pump Station. The department will continue to partner with the Police Department and the Signal Division in the illumination of crosswalks in the CBD. Mr. Rutishauser noted that a number of LED lights have been installed by PSE&G, particularly on Franklin Avenue. The department will continue to oversee and assist PSE&G projects to provide the least amount of impact as possible on the Village. The Engineering Department is assisting residents’ efforts to reduce their flood insurance costs, which have been raised substantially recently. The department will provide resources to help the residents prove whether or not their houses are out of the flood reach. New flood maps are forthcoming.  

Mr. Rutishauser stated that the budget variances for the Engineering Department include the hope that the overtime levels will lessen because of the services of a new Public Works Inspector, who is working out very well. Mr. Rutishauser said the Village continues to see savings on the purchase of utility and fuels because of the decline of hydrocarbon prices and the modulation of natural gas pricing. The Village will continue to work with cooperative bid organizations to seek the best price for utilities. Energy conservation, such as improving the HVAC system in Village Hall, will continue to be encouraged. An Energy Audit is being considered for Village facilities if a grant opportunity to fund the costs is found. The risks in utilities and fuels would be the result of a hydrocarbon spike, which involves circumstances beyond the Village’s control.

5. Water Pollution Control Facility

Mr. Rutishauser stated that the Sustainable Energy Program at the Water Pollution Control Facility is continuing to work; however, last year was a poor year. The Digester Rehabilitation Project took one of the digesters off-line each time, which reduced the ability to produce bio-gas to run the generator. Both digesters should be operational within the next few weeks. Delivery has been taken on a new Sewer Jet Truck to clean sewer lines and efforts are underway to have crews go out more often, as cleaning is critical in helping to prevent backups and blockages. In 2017, the department will continue to optimize the Sustainable Energy Program, which includes the introduction of masticated food waste. An additional storage tank is under consideration, which will accommodate greater volume, and allow quicker processing to produce more energy and increase revenue. Work on the replacement of the failed pumps in the Ridgewood Lawns Pump Station should begin shortly.

Mr. Rutishauser spoke of the 2017 opportunities and risks. The Pipe Rehabilitation Program must be initiated. There are approximately 100 miles of sanitary sewer collection system piping, and most of the system is 80+ years old. There are some regulatory changes that are raising concerns. The USEPA has a new system for data submittal that is much more arduous than previous submittals; however, the Water Pollution Control Facility has been successful in completing and submitting this year’s report. The facility must implement some of the recommendations contained within the Department of Homeland Security Audit conducted last year. These recommendations are intended to improve the security of the system.

Mr. Rutishauser explained the 2017 decisions, which included the optimization of masticated food waste, and purchasing a sludge hauling truck.

The 2017 budget variances include a possible increase in the cost of treatment chemicals and in the cost of the disposal of dewatered sludge. Plant equipment is starting to show some deterioration. The last Plant-wide Equipment Rehabilitation/Renovation Project was conducted in 2005. Additional costs may also result if the NJDEP invokes a new edict on treatment requirements.

Under questioning by Councilman Voigt, Mr. Rutishauser explained that the engineering staff and contract-awarded consultants visited the Village Hall today and will continue to look at all aspects and components of the building’s HVAC system. The consultants will then come back with ways the Village can optimize and improve it. Signal Department staff members are attending courses in HVAC to give them a better understanding on how to fix the system. The goal is to fix problems with the HVAC system in-house.

Councilman Voigt questioned if other municipal buildings are included, noting the library building contains older HVAC units. Mr. Rutishauser explained that if the library is having problems, the Signal Department will respond. Mr. O’Connell stated that he is aware that the library is having issues with their HVAC system because he has seen the repair bills. He didn’t recommend having the staff members look into these issues until they complete the class. Ms. Mailander pointed out that any costs incurred by the Signal Department for the library would have to be charged back to the library.

Under questioning by Councilman Voigt regarding the traffic light upgrades being provided by the County at four County road intersections within the Village, Mr. Rutishauser stated that there are no costs incurred under the Operating Budget. The Village Council awarded a contract for the survey, which is a capital item. After the surveys are completed, Mr. Rutishauser will contact the County and if there are any costs, he will present them to the Village Council.

Councilman Voigt asked if more traffic lights could be provided by the County. Mr. Rutishauser felt that this is a possibility, and he will continue this discussion with the County once the four traffic lights are installed. The Signal Division has been upgrading traffic lights incrementally over the years throughout the Village, allowing for better traffic flow and safer conditions for pedestrians. Mr. Rutishauser explained that traffic signals provided by the Village can be adjusted as needed; however, once a traffic signal becomes a County signal, the ability of adjustment is lost.

Under questioning by Ms. Mailander, Mr. Rutishauser explained that construction of the four County traffic lights is not anticipated to begin before next year, at the earliest. After the surveys are complete, the County must still undergo the design process and the capital funding process. Councilman Voigt felt the procuring of as many County-provided traffic lights as possible should be a future goal, as traffic lights are very expensive.

Under questioning by Councilman Voigt, Mr. Rutishauser stated that the PSE&G Energy Strong Gas Main Replacement Upgrade work on East Ridgewood Avenue will take place this summer.

At Councilman Voigt’s request, Mr. Rutishauser stated that he will request that PSE&G repave the roadway after the work is completed. However, he pointed out that construction of this nature requires waiting several months before resurfacing.

Councilman Voigt asked if the implementation of the masticated food waste system could be listed as a goal. Mr. Rutishauser agreed, noting that test pits have already been dug to try to find a location for a new tank. Other investigative procedures, such as ground penetration radar, are also being conducted in the near future.

Councilman Sedon questioned how much the use of bio-organic catalyst (BOC) has expanded since it was first introduced in the Village. Mr. Rutishauser explained that the Village has lessened its use of BOC because of the cost factor and because one of the digesters is off-line. It was also hoped that Natural System Utilities (NSU) would use it more; however, they have cost concerns, as well. The prices have been holding steady, but the budget must be carefully considered.

Councilman Sedon suggested expanding the energy audit to other buildings, through the use of grants from Sustainable Jersey. Councilman Sedon stated that if there are any future projects or funding concerns, he, along with members of the Green Team, would be happy to conduct a review to see if these projects can be matched with available grant funding, and start the application process as soon as possible.

Under questioning by Councilwoman Walsh, Mr. Rutishauser stated that he does not feel the sharing of personnel between departments requires a cross-charge since all of the departments work together. Mr. Rooney explained that there are budget credits in certain department line items. If, for example, Mr. Rutishauser does work for the Parking Utility, the money would be transferred back and forth, under Other Funds. If it is within the Operating Budget, all departments fall under this budget. Mr. O’Connell noted that the Signal Department does a lot of work for the Water Department, such as building maintenance, truck lettering, and vehicle light installation. If the work involves overtime, the Water Department pays for the overtime. The Water Department also pays for any materials that are used.

Under questioning by Councilwoman Walsh concerning succession planning, Mr. Rutishauser explained that professional licenses require continuing education to maintain their viability and validity. To that end, staff members attend seminars that offer continuing education units. Some of these seminars are free; however, some have a fee requiring a budget item. Staff members are encouraged to advance in their profession and, as an incentive, they will receive a reimbursement of their cost, upon successfully passing the course and being awarded the license. The Village will not pay for an individual’s time to go to class. The Village also reimburses employees for the annual costs incurred for their professional licenses. Mr. Rutishauser noted that employees from the Traffic and Signal Department periodically attend seminars on fiber optic work held in Connecticut. The Village pays for the employee’s transportation and overnight stay costs.

Mr. Rutishauser noted that the Traffic and Signal Department will assist other communities and then bill those communities for time and materials.

Under questioning by Councilwoman Walsh, Mr. Rutishauser stated that he felt the bid for janitorial services was unsuccessful because the first bid was flawed and discarded and the second bid resulted in only one bidder. Feedback concerning that bidder indicated that only the services listed in the bid would be completed. Janitorial operations involve flexibility, and the loss of that flexibility could hamper operations. Consideration must be made as to how to outsource janitorial services, but provide other services, such as set-ups for meetings. Ms. Mailander pointed out that the library previously outsourced their cleaning, but have now returned to a full-time maintenance person during the day because of the many set-ups required. Mr. O’Connell pointed out that there is only one, full-time employee taking care of Village Hall. Years before, the janitorial staff consisted of two, full-time employees and one part-time employee.

Councilman Hache asked Mr. Rutishauser to comment on the number of non-working street lights in the CBD, particularly around Van Neste Square. Mr. Rutishauser explained that the decorative light poles are the responsibility of PSE&G. He will visit the area and report back to PSE&G. He noted that the lights were redone on East Ridgewood Avenue when the road was resurfaced a number of years ago. However, many side streets still have older light poles with problematic wiring. PSE&G has been addressing this issue. The lead time for the repairs is difficult, as it may be months or years.

Mayor Knudsen questioned how a drop in electricity, under the Sustainable Energy Program, translates into money. Mr. Rutishauser stated two reasons: 1.) by a reduction in the Village’s split from the revenue sharing from the liquid waste taken in, and 2.) by the Village being able to pay a slightly-below-market rate for the electricity produced. The Village will be paying a little more with the differential between what PSE&G charges versus what the rate would be with NSU, which Mr. Rutishauser estimated to be a couple of cents per kilowatt.

Mayor Knudsen thanked the Traffic and Signal Department for doing a great job on installing the TV monitors in the Sydney V. Stoldt, Jr. Courtroom in Village Hall.

6. Fire Department

Fire Chief James Van Goor was present to discuss the Fire Department’s budget. He listed the 2016 accomplishments of the Fire Department. The department responded to 2,321 emergency calls ranging from minor calls to life-threatening situations; conducted 3,432 fire prevention inspections; and hired one firefighter to fill a position created by a retirement. The department received a Federal Emergency Management Agency (FEMA) grant in the amount of $41,510 to create a wellness and fitness program, which allowed the expansion of the gym, including new gym equipment. The grant also covered demonstrations on nutrition and healthy cooking, as well as the cost of an on-line, personal trainer for six firefighters. The department purchased a Tahoe to replace a 1989 Tahoe. Improvements are being made to the firehouse, including new carpeting upstairs to replace carpeting that was 20+ years old and the addition of a bathroom to accommodate female firefighters. The fire department conducts extensive community outreach, including an Open House during Fire Prevention Month, Fire Safety Education classes, fire drills for the schools, and Touch-A-Truck. Courses are conducted in leadership for firefighters, fire inspector certification, firefighting and emergency medical technician training, and mail safety training. The department researched requirements and specifications for a new pumper to replace the 1989 pumper and applied for a FEMA Assistance to Firefighters to purchase a new rescue truck to replace the 1989 rescue truck.

Fire Chief Van Goor listed the 2017 goals of the Fire Department, which include the hiring of three new firefighters, one of whom is the first paid female firefighter, to fill the positions of retired firefighters. A new fire engine was ordered and is being purchased with last year’s capital. The department is working towards compliance with the Occupational Safety and Health Administration’s (OSHA) new Safety and Health Recognition Program (SHARP). The department is putting equipment into surplus and selling equipment no longer in use.

Fire Chief Van Goor stated that the 2016 Fire Inspection Revenue totaled $213,843.00, representing a 9% increase over 2015. No increases to the penalty or permit fees are proposed. Regarding the Operating Budget, Salaries and Wages increased 1% over last year due to salary step increases and a recent hire. The 2017 Salary and Wage Budget is a little over $50,000 more than the 2011 Salary and Wage Budget.

Under questioning by Councilman Voigt, Fire Chief Van Goor estimated that only five or six of the emergency calls were made out-of-town.

Under questioning by Councilman Voigt, Fire Chief Van Goor stated that the pumper being purchased by 2016 capital funds cost $440,000. The only grants available for this type of purchase are to replace fire engines that have open cabs, but they don’t meet safety standards.

Under questioning by Councilman Voigt, Fire Chief Van Goor explained that the budgeted amount in Account #18, Compensation Pay, represents two days of “Comp Time”, based on the contract with the firefighters.

Under questioning by Councilwoman Walsh, Fire Chief Van Goor explained that when other towns ask for assistance from the Ridgewood Fire Department, it is considered Mutual Aid and those towns are not charged for the call. Ridgewood and Glen Rock help each other out a lot.

Under questioning by Councilwoman Walsh, Fire Chief Van Goor explained that the recurrence of false alarms at a particular facility is uncommon. When this occurs, the Fire Prevention Bureau will inspect the site and try to help fix the situation.  

Under questioning by Councilwoman Walsh, Fire Chief Van Goor stated that out of the 2,321 emergency calls, approximately 1/3 are ambulance calls. The ambulance calls are charged back to health insurance companies and then money comes back to the Village.

Councilman Hache questioned if there was grant money available for items such as new mattresses for the fire house. Fire Chief Van Goor agreed that the mattresses needed to be replace and noted that the cost is a budget line item.

Under questioning by Mayor Knudsen, Fire Chief Van Goor explained that the Safer Grant, which pays 50% for the first two years of a firefighter’s salary and equipment and 25% for the third year, is not beneficial because the department must maintain the same level of personnel through the life of the grant.

Under Mayor Knudsen’s request, Fire Chief Van Goor stated that they are working on achieving OSHA SHARP status. A consultant conducted the first inspection, and corrections and changes in policies and procedures are currently underway, as per the consultant’s recommendations.   Fire Chief Van Goor noted that OSHA conducted a surprise inspection three months later and the representative was satisfied that work was being done on achieving SHARP status.

Ms. Mailander pointed out that the Capital Budgets for all departments will be reviewed at the final budget meeting on March 27, 2017.

7. Police Department

Police Chief Jacqueline Luthcke, Captain Forest Lyons, Captain William Amoruso and Sergeant John Chuck were present.

Police Chief Luthcke listed the Police Department’s 2016 accomplishments. There were approximately 21,000 calls for service, which included 172 arrests. This was accomplished with seven senior officers retiring in 2016 and being 33% under what was originally projected for overtime costs. Some of the major calls included a carjacking and kidnapping case, and aggravated assault on a police officer with a deadly weapon. The department was involved in a few multi-agency, active shooter training sessions, including one held at Valley Hospital. The department successfully held the third Michael Feeney, Jr. Police Academy, with 70 children participating. The department created a partnership with a private company to manage the school crossing guards. During the last school year, the police department covered approximately 540 crossing guard posts. So far this year, only 7 crossing guard posts needed to be covered, freeing the department to be available to patrol around the schools and the school crossing zones; to address traffic complaints during pick-up and drop-off times; and to be able to better interact with the community.

Police Chief Luthcke listed the Police Department’s goals for 2017. Six new police officers have been hired and are in their final phase of field training. With full staffing, the department will be able to increase proactive enforcement and community policing initiatives, such as walking posts, bike patrols, motorcycle patrols, and some targeted enforcement. Police Chief Luthcke stated that she would like to hire additional police officers, as this would allow more people to go back into the Traffic Bureau and the Detective Bureau, as well as back into the schools for the 2018 school year. Police Chief Luthcke would also like to hire additional Parking Enforcement Officers. Currently, there is the equivalent of one person working in Parking Enforcement at any point in time. The department is in the process of installing the remaining equipment for electronic ticketing, which will make it easier to issue summonses and will also avoid the confusion that is sometimes created by a handwritten summons. The department is looking to increase revenue, and part of that is by becoming a host to other towns for the electronic ticketing. Police Chief Luthcke addressed the new scheduling software. This software will replace 15 different manual programs and spread sheets, in order to provide better accountability and tracking of personnel, while replacing the antiquated system currently in use. This will reduce the administrative responsibilities of constantly reviewing the various sheets, which will allow for better oversight of personnel and allow for future planning for the department. The department’s vehicle leasing program has proven to be a cost saving measure and has allowed for better maintained vehicles. The use of accountability hardware for everything from keys and Tasers to weapons and defibrillators allows for better tracking of the equipment and for ensuring the status of the equipment. The department is looking to change their firearms from 40 caliber to 9 millimeters to increase accuracy. Most of the state, federal and local agencies are making this change. In addition, the ammunition is less costly, so even with a rise in the overall cost of ammunition, the budget line item will remain flat. The department is looking to purchase new department winter jackets that are warmer and more weather resistant and more visible in both the day and the night. The department is looking at replacing aging office furniture. The radio system is proposed to be fixed. New radios are proposed to be purchased, which will allow communications with other towns, enhancing officers’ safety.

Police Chief Luthcke listed one of the biggest budget risks as overtime, as there is a potential for 8 police officers to retire this year because they have 25 years on the job. Overtime costs are also anticipated from a trial beginning next week, for the 2012 Union Street incident, as at least 5 police officers have been subpoenaed to appear. Mandatory training also increases overtime costs.   Since the department is currently short on staffing, until the newly hired police officers are completely trained, the department needs to ensure that any long-term injuries or illness will be covered.

Police Chief Luthcke clarified that a Budget Line Item identified as “ERT” was Emergency Response Training, not Employee Relations Training. This line item was originally in the overtime budget, bringing the total to $650,000; however, since these funds were specifically earmarked for Emergency Response Training, the overtime budget was reduced to $550,000. This will cover all of the first responding officers who make-up initial entry teams for any serious situation. It will cover events such as a two-day active shooter training program which is mandated by the State, civil disturbance training, high water rescue, defensive tactics, tactical responses to incidents, tactical entry, hostage and rescue techniques and perimeter security techniques to minimize collateral damage and injuries.

Police Chief Luthcke was advised last year that the Alcohol Test Machine is no longer under warranty and is no longer being serviced by the manufacturer. It is anticipated that in the near future, it will not be acknowledged by the New Jersey Courts. The State recently chose a new machine which will cost approximately $20,000 including a warranty.

Mr. Rooney stated that meetings were held with Police Chief Luthcke, and that some of the items she discussed this evening have already been reinstituted into the proposed budget. He distributed paper copies of these revisions to the Village Councilmembers.  

Councilman Voigt asked Police Chief Luthcke to explain her plans to keep overtime costs at or below the budgeted amount. Police Chief Luthcke explained that the addition of the new police officers being put into patrol, as well as a bolstering of the squads, will give the department more police officers on a squad. As the police department staff grows, more people will be put into the Traffic Bureau and the Detective Bureau, which are currently understaffed. In the recent past, when a large incident occurred, police officers would leave these bureaus to go on patrol. Police Chief Luthcke felt the $550,000 overtime budget item was a reasonable amount. She noted that events such as storms may be an issue, but under regular operations, this amount is about average over recent years. Mr. Rooney noted that although $550,000 was requested, his office is suggesting that this be cut down to $400,000. The proposed scheduling system should alleviate much of the time spent administratively, which will reduce overtime costs. Police Chief Luthcke stated that the proposed scheduling system will also allow for a more detailed examination of overtime costs.

Under questioning by Councilman Voigt, Police Chief Luthcke stated that the largest component of the line item entitled Other Contractual Services, in the amount of $411,900, is the crossing guard outsourcing. Last year, the cost for crossing guards had its own line item.

Under questioning by Councilman Sedon, Police Chief Luthcke estimated the average overtime cost over the past few years to be between $300,000 to $400,000, with $400,000 being a realistic number. There is a big difference between the salaries of the new police officers and the recently retired police officers; however, Police Chief Luthcke did not have these numbers readily available.

Councilwoman Walsh asked if Ridgewood was safer than last year. Police Chief Luthcke noted that safer is a relative term. The department has not been able to do as much proactive activity as they would like, and Police Chief Luthcke felt this was noticeable.

Councilwoman Walsh spoke about residents’ complaints and her own observations of parking violations in the Central Business District (CBD), especially on Friday and Saturday nights. Police Chief Luthcke explained that the 6 new officers will bring the total number of police officers on the force to 43. Although this is a bare bones number, it is a step in the right direction to allowing more of a police presence in the Central Business District.

Under questioning by Councilwoman Walsh, Police Chief Luthcke stated that the four, part-time Parking Enforcement Officers work primarily during the day. Councilwoman Walsh asked if the department would consider having the Parking Enforcement Officers work in the evenings. Police Chief Luthcke stated that the Parking Enforcement Officers have worked certain Thursday, Friday, and Saturday evenings. Police Chief Luthcke said the hiring of additional Parking Enforcement Officers would allow for better enforcement at different times of the day. Mr. Rooney added that the Police Department is suggesting the addition of one full-time Parking Enforcement Officer now and another part-time one in the future.   The goals would be to try to cover an entire day and to determine when the violations occur more frequently.

Under questioning by Councilwoman Walsh, Police Chief Luthcke explained that there is no correlation between “comp” time and overtime.

Councilman Hache observed that the $800,000 spent in overtime last year was far less than the budgeted amount, and he questioned if Police Chief Luthcke believed that the actual cost for this year would also be less than the budgeted amount. Police Chief Luthcke explained that large portions of the $550,000 overtime budget covers the police officer shortage in the first quarter of 2017 and police training required by the State.

Councilman Hache asked Police Chief Luthcke to explain what it means to be a host for electronic ticketing in other towns. Police Chief Luthcke explained that the system needs a host that can talk to the administrative office of the courts to get the motor vehicle information that it needs. Ridgewood would need to purchase a server and then charge an administrative hosting fee to other towns. The fee would be based on the number of connections a particular town would use through the server.

Mayor Knudsen spoke of the importance of having a properly staffed police force. Police Chief Luthcke stated that she is hoping to have four newly-hired police officers in the Bergen County Police Academy by this summer. She noted that the department is in the beginning discussion phase concerning intergovernmental transfers for some of the new hires.

Mayor Knudsen questioned whether the salary for the School Resource Officer should come out of the Police Department Budget or the Board of Education Budget. Both Mayor Knudsen and Police Chief Luthcke agreed that this should be a shared burden. Police Chief Luthcke stated that, at a minimum, she would like to have more officers trained so that they can teach a class or a series of classes in the schools, which would avoid losing an officer for a full day. Even though this wouldn’t allow a more personal interaction with the students, it would be a step in the right direction and allow for more than one School Resource Officer.

Under questioning by Mayor Knudsen, Police Chief Luthcke stated that 5 police officers have received subpoenas for the 2012 Union Street Incident trial. The Village has no recourse but to send them to the trial.

Mayor Knudsen called for a fifteen-minute break.

At 8:21 p.m., Mayor Knudsen call the meeting back to order.   At roll call, the following were present: Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen.

8. Village Clerk/Elections

Heather Mailander, Village Manager/Village Clerk, listed the 2016 highlights of the Village Clerk/Elections Department. The department is continuing to train employees in the on-line program for government records destruction; a seminar on liquor licensing was held where representatives from the Division of Alcohol Beverage Control and the Police Department Detective Bureau participated; and monthly phone conferences were held with Risk Management consultants, as well as the Village’s insurance administrators, to address concerns regarding employee injuries and the processing of worker’s compensation claims. Ms. Mailander stated the Village Clerk’s Office responded to 415 Open Public Records Act (OPRA) requests in 2016. So far in 2017, the Village Clerk’s Office has responded to over 220. She noted that 6 years ago, the total number of OPRA requests was 196. Unless an extraordinary amount of time is spent obtaining the information for these requests, the Village is not compensated. Ms. Mailander stated that many parking permits were issued; Village Council petitions were certified, two of which were withdrawn; two Bond Ordinances were challenged, requiring checking of petitions and a special election; and all Village Council meeting minutes were prepared by the Village Clerk’s Office from January through June, 2016 because the transcriptionist was unable to do so for personal reasons. The Village Clerk’s Office staff participated in various training sessions including workers’ compensation training sessions attended by Eileen Young and Deputy Clerk Donna Jackson; OPRA training sessions attended by Ms. Jackson; and a Municipal Clerks’ Association of New Jersey (MCANJ) conference and a League of Municipalities conference attended by Ms. Mailander.

Ms. Mailander stated that the Village Clerk/Elections goals of 2017 included the hiring of a new, part-time employee and the creation of a Spatial Data Logic module for OPRA and Boards and Committees. There will be no municipal election in 2017.

Overall, the Village Clerk’s Budget is very flat, with the exception of Salary and Wages, due to the fact that increases will be given to both Ms. Jackson and Ms. Young, as a result of their taking on additional responsibilities related to Ms. Mailander taking over the position of Village Manager, and the addition of a part-time person.

Ms. Mailander noted that there will be no changes in the 2017 Election Budget as the only two elections that are anticipated are the Primary Election and the General Election, unless the State calls for a Special Election.

9. Village Manager

Village Manager/Village Clerk Heather Mailander stated that there has been a reduction in the salary line item in the Village Manager’s budget because she is receiving a salary that is lower than the full salary that would be paid to hire a Village Manager. The HR position is remaining at 21 hours, with a salary in the range of $27 to $29 an hour. This will be evaluated at the end of the budget process. The budget is fairly flat, with the exception of Senior Transportation, where the adding of a senior bus for an additional day or part of a day is being contemplated. Mr. Rooney also explained that the current bus driver will be going out on disability. The proposal is to offer this position to a staff member in-house who has a CDL license; however, his rate of pay is higher than the current bus driver’s salary.

Councilman Voigt asked for an explanation of the $126,000 budget credit. Mr. Rooney explained that this budget line covers the expense of the Village Manager attending meetings with other departments. The Village Manager budget is credited and the other departments’ budgets are charged.

10. Village Council

Ms. Mailander explained that this budget has basically stayed the same, with the exception of the cost of the feasibility study for the multi-family housing, which was conducted last year, but taken out of the budget this year. This represented a reduction of $49,000.

11. Village Attorney

Mr. Rooney explained that he consulted with Village Attorney Mathew Rogers regarding issues such as labor/attorney costs. In the future, if situations change with Valley Hospital or with multi-family house, the labor/attorney budgeted amount may change. However, Mr. Rooney stated that he was confident that the budgeted amount will be more than the expected cost.

12. Tax Collector

Mr. Rooney noted that the biggest goal of the Tax Collector Department is to maintain the highest level of the percentage of collections as possible. He complimented the Tax Collector, Mary Jo Gilmour, on a fantastic collection rate. A staff member from Accounts Payable, who just received her Tax Collector’s License, has moved over to the Tax Collector Department. This staff member needs two years’ experience to become a full-fledged Tax Collector, so in succession planning, this department transfer is a good idea. The previous staff member in the Tax Collector Department was moved to Accounts Payable, at her request.

Mr. Rooney explained that the department was notified by local government at the last minute that additional tax bills needed to be prepared because of a referendum that passed at the School Board. Ms. Gilmour had to coordinate getting the tax bills out in early January, in order to comply with the law.

Mr. Rooney explained that there were six foreclosures last year on Village liens. Most of the liens were for utility access, and other things of that nature, and could not be built upon. As a result of these foreclosures, the Village no longer needs to pay County taxes on the properties.

Mr. Rooney stated that the Tax Collector Department Budget is basically flat.

13. Finance

Mr. Rooney highlighted the most recent details of the Finance Department Budget. The negotiation settlement of the Police Benevolent Association (PBA) Contract was very time consuming, but beneficial to the Village upon its completion. A Qualified Purchasing Agent (QPA) position was established to reduce the load on the Village’s bid process while, at the same time, establish tighter internal controls by having someone monitor the process necessary to ensure compliance with the laws when dealing with emergency-type services. The Finance Department continues to try to establish Shared Services agreements. It is anticipated that Ridgewood will work with Washington Township on the maintenance of vehicles, and that this revenue relief will be included in this year’s budget.

Mr. Rooney listed the 2017 goals of the Finance Department, which included the solidification of the accounting for capital assets. He is working with Dylan Hansen, Certified Government Chief Information Officer, to come up with specific identification of IT equipment, such as who is using it and where the extra equipment is located. The Finance Department continues to analyze projected capital expenditures to allow the scheduling of debt service to finance capital costs. Mr. Rooney will continue to enhance the quarterly reporting process to include balance sheet capital asset reports. Unaudited financial statements from 2016 will be made available to the Village Council members at the Budget Meeting scheduled for March 27, 2017. Mr. Rooney will continue to work with the Village’s external audit firm. In the past, there were three departments that have had specific audits done in order to strengthen the internal controls in these departments.

Mr. Rooney stated the 2017 budget includes a request for approximately $10,000 in operating costs and approximately $40,000 in Capital for a time recording system. He explained that reimbursements from the Federal Emergency Management Agency (FEMA) for disaster expenses require an accounting of the time personnel spend in vehicles or on the task. This reporting system will allow people to check in and out each day, resulting in better control. Ridgewood is in the process of Blue Collar and White Collar Union Contract Negotiations. The budget also includes the use of kiosks for parking, with the first one proposed for the Chestnut Street Lot. This will be a six-month pilot, and if successful, the purchase cost or initial fees can go into Capital Expenses, instead of Operating Expenses.

Under questioning by Councilman Sedon, Mr. Rooney stated that, to his knowledge, there is no interest in the right-of-way from East Ridgewood Avenue to North Irving Street along the Ridgewood High School football field. Councilman Hache stated that a meeting with representatives from PSE&G and discussions with Dr. Gorman, Principal of Ridgewood High School and Dr. Fishbein, Superintendent of Schools, have suggested using this land for one-way, angled parking for the high school. Neighbor sensitivity was a concern, and it was suggested that the parking approach be toward the high school, with the entrance from Ridgewood Avenue. Councilman Hache noted that very expensive and very critical equipment owned by PSE&G is located in this area, so PSE&G is requesting protective barriers and paving. Paving the site may be an issue, as this property is located near a stream and NJDEP approval may be required. Mr. Rutishauser is working on an agreement with PSE&G. It is estimated that between 30 and 40 parking spots will be created in a much safer area, than the private lots currently being used by the students. Ms. Mailander pointed out that this is still under negotiations and the Village Council will be kept updated.

Under questioning by Councilman Sedon, Ms. Mailander explained that with any professional services, the Pay to Play threshold is $17,500.

14. Parking Utility

Mr. Rooney explained that included in the Parking Utility Budget was one full-time and one part-time Parking Enforcement Officer; the six-month pilot program for the kiosk in the Chestnut Street Lot, which would be tied-in to a license plate reader, identifying whether a vehicle paid for a parking permit; time expense for a shuttle service for the CBD employees; a YMCA lease for extra spaces in their lot; and provisions for a pilot program with UBER.

Under questioning by Councilman Hache, Mr. Rooney explained that $450,000 in the budget represents the amount that is given to the General Fund as a result of excess funds in the Parking Utility Budget, which is consistent with prior years. Up until last year, the department was trying to replenish a deficit in revenue, due to a coin theft a few years ago. This deficit will be replenished this year. The law still allows this money to be used at the Village’s discretion, so it can be used to help relieve the tax burden.

1. Wrap-up and Next Steps

Ms. Mailander explained that the next budget meeting is on Thursday, March 9, 2017, and will include the Library, Recreation, Graydon, Parks, Fleet, Streets, Solid Waste, Yard Waste, Recycling and Water. It will begin at 5:30 p.m. and is being held in the Patrick A. Mancuso Senior Center. The meeting will be televised. It is hoped that the budget presentations will be completed on March 15, 2017. This will be followed by a few wrap-ups and a review/decision on the Capital Budget on March 27, 2017. The proposed introduction date for the budget is April 12, 2017, and the public hearing and consideration for adoption of the budget is scheduled for May 10, 2017.

5. PUBLIC COMMENTS

Mayor Knudsen asked if there were any comments by the public and there were none.

6. RESOLUTION TO GO INTO CLOSED SESSION

Ms. Mailander read Resolution #17-68 to go into Closed Session as follows:

7. ADJOURNMENT

There being no further business to come before the Village Council, on a motion by                      Councilman Sedon, seconded by Councilman Voigt         and carried unanimously by voice vote, the Village Council’s Special Public Budget Meeting was adjourned at 8:50 p.m.

                                                                                    ______________________________

                                                                                                  Susan Knudsen      

                                                                                                     Mayor

________________________________

            Heather A. Mailander

                 Village Clerk

A REGULAR PUBLIC MEETING OF THE VILLAGE COUNCIL OF THE VILLAGE OF RIDGEWOOD HELD IN THE SYDNEY V. STOLDT, JR. COURT ROOM OF THE RIDGEWOOD VILLAGE HALL, 131 NORTH MAPLE AVENUE, RIDGEWOOD, NEW JERSEY ON WEDNESDAY, MARCH 8, 2017 AT 8:00 P.M.

 

1. CALL TO ORDER – OPEN PUBLIC MEETINGS ACT – ROLL CALL – FLAG SALUTE - MOMENT OF SILENCE

Mayor Knudsen called the meeting to order at 8:00 P.M. and read the Statement of Compliance with the Open Public Meetings Act. At roll call, the following were present: Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen. Also present were Heather Mailander, Village Manager/Village Clerk and Matthew Rogers, Village Attorney.

Mayor Knudsen led those in attendance in the Pledge of Allegiance to the Flag and held a Moment of Silence for all the men and women serving our nation and all first responders.

2. ACCEPTANCE OF FINANCIAL REPORTS

Mayor Knudsen moved that the Bills, Claims, and Vouchers, and Statement of Funds on Hand, as of February 28, 2017, be accepted as submitted. Councilman Voigt seconded the motion.

Roll Call Vote

AYES:                        Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen

NAYS:            None

ABSENT:       None

ABSTAIN:     None

 

3. APPROVAL OF MINUTES

Mayor Knudsen moved that the Village Council minutes of December 7, 2016 and February 8, 2017, having been reviewed by the Village Council and now available in the Village Clerk’s Office, be approved as submitted. Councilwoman Walsh seconded the motion.

Roll Call Vote

AYES:                        Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen

NAYS:            None

ABSENT:       None

ABSTAIN:     None

  

4. PROCLAMATIONS

 

1. DECLARE MARCH RED CROSS MONTH

 

Councilwoman Walsh read the following proclamation:

1. DECLARE MARCH COLORECTAL CANCER AWARENESS MONTH

Councilman Hache read the following proclamation:

1. DECLARE MARCH AS DEMOLAY MONTH

Councilman Voigt read the following proclamation:

5. PRESENTATION OF CERTIFICATES OF RECOGNITION TO 2016 BOYS CROSS COUNTRY NORTH 1, GROUP 4 STATE SECTIONAL CHAMPIONS

 

Mayor Knudsen thanked Steve Rankowski, who helped prepare for this special recognition.

Brad, one of the team captains, stated that it was a great honor to be before the Village Council this evening and for the Cross Country Team to be recognized for their hard work and for winning the State Sectional Championships.

Mayor Knudsen stated that since she lives right around the corner from the High School, she often has the opportunity to see how hard all of the student athletes train. She stated that she was in total awe, and that she felt the boys were outstanding. Mayor Knudsen congratulated the boys on their accomplishments.

Councilman Sedon presented each boy with a Certificate of Recognition, and a group photograph was taken. There was a round of applause and congratulations from everyone in attendance.

6. COMMENTS FROM THE PUBLIC

 

Mayor Knudsen asked if there were any comments from the public, and there were no comments from the public at this time.

7. MANAGER’S REPORT

Village Manager Heather Mailander reminded everyone that the Budget Meetings will be held on three future evenings. These meetings are open to the public and will be broadcast live on Cable TV channels Optimum #77 and Verizon FIOS #34. The meetings will be held on Thursday, March 9th at 5:30 p.m. in the Patrick Mancuso Senior Lounge; Wednesday, March 15th at 5:30 p.m. in the Courtroom; and Monday, March 27th at 5:30 p.m. in the Courtroom.

Ms. Mailander stated that NJ Transit will be working on the final piece of the original train station ADA project, reroofing the historic kiosk, at no cost to the Village. Starting on or around Monday, March 20th and continuing for approximately 6 weeks, the stair kiosk to and from the pedestrian underpass at the Ridgewood Train Station between East Ridgewood Avenue, Wilsey Square, and West Ridgewood Avenue will be closed temporarily for repair work. This will require the blocking-off of some parking spaces on the east and west sides of the train tracks. The ramps to the south, that serve the pedestrian underpass, will remain open during this time. The closure is necessary to accommodate roof replacement work on the two roof structures over the staircases that serve the pedestrian underpass. For safety reasons, the public was urged to follow directional signs and not to travel through barricaded areas. NJ Transit apologized for any inconvenience.

Ms. Mailander pointed out that a Household Hazardous Waste Disposal Collection will be held this Saturday, March 11th, from 9:00 a.m. to 3:00 p.m. at the Bergen County Utilities Authority located on Empire Boulevard in Moonachie, NJ, rain or shine and free of charge to Bergen County residents. Items accepted include aerosol cans, antifreeze, batteries, blacktop sealer, fertilizer, fire extinguishers, florescent light bulbs, propane gas cylinders (1lb. and 20lb. only), and used motor oil. Items that are not accepted include alkaline batteries, regulated medical waste, radioactive materials, compressed cylinders, oxygen or acetylene, pressure treated lumber or railroad ties, computers, electronics and tires.

Ms. Mailander reminded everyone that Daylight Savings Time begins on Sunday, March 12th. Clocks are turned forward one hour.

Under questioning by Mayor Knudsen, in response to a resident’s concern, Ms. Mailander stated that the elevator by the train trestle will be open during the NJ Transit roof repair project.

8. VILLAGE COUNCIL REPORTS

Financial Advisory Committee (FAC) - Councilman Voigt reported that the FAC met on Monday, March 6th. The FAC prepared an analysis for the parking garage, as well as the options for paying for it, which will be presented to the Village Council on March 22nd.

The FAC is in the process of evaluating Village fees with an attempt to make them more consistent and to maximize revenues. Councilman Voigt understood that there are thousands of fees that are now irrelevant.

Planning Board - Councilman Voigt stated that the Planning Board met last night. There were no site plan applications. Two new members, Carrie Giordano and Frances Barto, were sworn in, bringing the total number of Planning Board members to 10. The next meeting is scheduled for March 21st, and the KS Broad Street LLC site plan application, on the former Ken Smith Motors site, will be discussed.  

Ridgewood Environmental Advisory Committee (REAC) - Councilman Sedon reported that on April 6, 2017 from 7:00 p.m. to 9:00 p.m. in the Library Auditorium, REAC, in partnership with the Ridgewood Library and the League of Women Voters, will show a film at the library called “Tapped”. The film compares bottled water to municipal water, using criteria such as bacteria. Dave Scheibner of Ridgewood Water will conduct a question and answer session after the film.  

In response to questions that have been raised recently as to the Village Council’s position regarding the proposed garage on Hudson Street, Councilman Sedon explained that the Village Councilmembers have been working individually and collectively for months to advance this project. Designated Councilmembers have been meeting with adjoining property owners, Village Officials, and the previous design team and architect. Councilmembers Hache and Sedon have met with Father Ron from Our Lady of Mount Carmel Church. Councilman Sedon presented a conceptual idea to the Central Business District Advisory Committee (CBDAC) last year. Since that time the concept has not changed very much. The Village Council will be presenting a conceptual plan that includes a structure that fits on the existing lot. It will be roughly 40 feet in height, consisting of 3 stories and 4 levels of parking. The one-way direction on Hudson Street will remain the same, and all church-side street parking spaces will remain. The Village Councilmembers are waiting to hear back from some adjoining property owners. Shortly after that, a modified conceptual design, that has taken into account the vast majority of the concerns from stake holders, members of the public, and other interested parties, will be presented to the public.  

Ridgewood Arts Council (RAC) - Councilwoman Walsh stated that the Ridgewood Arts Council’s Augmented Reality Project started this evening at the Education Center, with the kick-off of Student Art Month. Members of the RAC distributed information explaining Augmented Reality and how it will work in conjunction with the project being promoted at Earth Day on April 23rd.

CBD Advisory Committee (CBDAC) - Councilman Hache stated the CBDAC met last Thursday. The CBDAC members discussed a way to reduce property taxes through spending at local merchants. Through this program, merchants will offer special discounts to cardholders, and rewards would accumulate that could be applied to reducing property tax liability. The CBDAC will continue to discuss the specifics of promoting this program. Councilman Hache felt this program would be a good way to drive foot-traffic into the Central Business District (CBD).

The CBDAC members also discussed the overall beatification and upkeep of the CBD, as concerns were expressed that it fell short in certain respects. As an example, Councilman Hache referred to the use of decorative kissing balls that were installed back in 1961 by the Chamber of Commerce. The CBDAC will be looking into ways to raise money to put towards this effort and to complement the work that is already being done by volunteer organizations within the Village. The CBDAC will be contacting the Village Manager and the Director of Parks and Recreation for input.

Parks, Recreation and Conservation (PRC) Board - Councilman Hache congratulated the reappointment of David Sales to the PRC Board. The PRC Board also welcomed two new members, Michael Winograd and Bill Riker.

Meet the Mayor - Mayor Knudsen spoke about “Meet the Mayor”, which was held Saturday, March 4th. Some residents were scheduled and some just stopped by. There were robust conversations on a variety of issues. Paul, a young student from Benjamin Franklin Middle School, came in to discuss his efforts toward becoming an Eagle Scout. Paul is working on his Citizenship in the Community Merit Badge. Mayor Knudsen advised Paul on the components that he needed to achieve his goal.

On another matter, Mayor Knudsen spoke about her visit to the new furniture and accessory store, Marie Albert Home, located at the former Ken Smith location. She urged everyone to stop by and look at the exquisite inventory.

Volunteer Connection - Mayor Knudsen spoke about the Volunteer Connection Event which was held on Sunday, March 5th. This event was sponsored by Age Friendly Ridgewood and offered various volunteer opportunities. It was very well attended. The volunteer organizations represented included The Boys and Girls Club of Paterson and Passaic, who were looking for volunteers to assist with Arts, Athletics and Reading Programs; Community Meals, who was looking for volunteer drivers to deliver meals to clients who are elderly, ill or disabled; Paterson Public Library for summer reading outreach with children; Project Linus, which collects and distributes little blankets for children in need; the Ridgewood 4th of July Celebration; and the Community Emergency Response Team (CERT), which is linked to the Village’s Emergency Notification System. CERT members will help in emergencies. They are trained in Disaster Preparedness and Rescue and Emergency Coordination.

Mayor Knudsen pointed out that Age Friendly Ridgewood just launched a website named agefriendlyridgewood.org. She described it as a very clean, concise website, which is full of useful information.

Planning Board - Mayor Knudsen stated that she had the opportunity of administering the oath of office to new Planning Board members, Frances Barto, as Alternate #2, and Carrie Giordano as Alternate #1. Melanie McWilliams, was moved up to a Class IV Regular Member position.

Dave Scheibner, Ridgewood Water Business Manager, who is currently seated as a Class II Member, a seat held by a Village Staff Member in a Supervisory Capacity, will be retiring in the near future. Mr. Scheibner has expressed an interest in becoming a Regular Member of the Planning Board upon his retirement. If another Village Supervisor fills the Class 2 Member Seat, Mr. Scheibner would then become a Regular Member. Mayor Knudsen commended Mr. Scheibner on his many contributions to the Planning Board and expressed her happiness that he will continue to work with the Planning Board. There was a round of applause.

Mayor Knudsen pointed out that there are no special requirements, field of expertise, or profession required to become a member of a Village Board or Committee. Membership is intended to be a representation of the Village Community.

Mayor Knudsen spoke of an incident that recently was brought to her attention through Facebook and e-mail. There was what appeared to be a swastika carved in some cement in the area of the intersection of Northern Parkway, North Irving, and Overbrook Road.   Mayor Knudsen immediately reached out to Village Manager Heather Mailander and Village Engineer Christopher Rutishauser, who directed its immediate removal. Mayor Knudsen noted that this swastika was not new, as evidenced by the fact that upon further review of records for that area, the swastika was documented in a photograph dated July 30, 2008.

9. ORDINANCES - RIDGEWOOD WATER
10. INTRODUCTION - #3588 - Amend Chapter 269 - Water Irrigation Schedule and Water Emergencies

Mayor Knudsen moved the first reading of Ordinance 3588. Councilman Voigt seconded the motion.

Roll Call Vote

AYES:                        Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen

NAYS:            None

ABSENT:       None

ABSTAIN:     None

The Village Clerk read Ordinance #3588 by title:

            AN ORDINANCE TO AMEND CHAPTER 269 OF THE CODE OF THE VILLAGE   OF RIDGEWOOD, WATER

Councilman Sedon moved that Ordinance 3588 be adopted on first reading and that April 12, 2017 be fixed as the date for the hearing thereon. Councilman Voigt seconded the motion.

 

Roll Call Vote

AYES:                        Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen

NAYS:            None

ABSENT:       None

ABSTAIN:     None

 

10. RESOLUTIONS - RIDGEWOOD WATER

THE FOLLOWING RESOLUTIONS, NUMBERED 17-68 THROUGH 17-70 WERE ADOPTED BY A CONSENT AGENDA WITH ONE VOTE BY THE VILLAGE COUNCIL, AND WERE READ BY TITLE ONLY:

11. ORDINANCES
12. INTRODUCTION - #3589 - Establish Rules and Regulations for Rental of Rooms in The Stable

Mayor Knudsen moved the first reading of Ordinance 3589. Councilwoman Walsh seconded the motion.

Roll Call Vote

AYES:                        Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen

NAYS:            None

ABSENT:       None

ABSTAIN:     None

The Village Clerk read Ordinance #3589 by title:

            AN ORDINANCE TO AMEND CHAPTER 212 OF THE CODE OF THE VILLAGE   OF RIDGEWOOD, PARKS AND RECREATION AREAS, AT SECTION 212-30,             “USE OF VILLAGE FACILITIES - LESTER STABLE”

Councilman Voigt moved that Ordinance 3589 be adopted on first reading and that April 12, 2017 be fixed as the date for the hearing thereon. Councilwoman Walsh seconded the motion.

Roll Call Vote

AYES:                        Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen

NAYS:            None

ABSENT:       None

ABSTAIN:     None

1. INTRODUCTION - #3590 - Amend Chapter 145 - Fees - Establish Rental Fees -

            The Stable

 

Mayor Knudsen moved the first reading of Ordinance 3590. Councilwoman Walsh seconded the motion.

Roll Call Vote

AYES:                        Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen

NAYS:            None

ABSENT:       None

ABSTAIN:     None

The Village Clerk read Ordinance #3590 by title:

            AN ORDINANCE TO AMEND CHAPTER 145 OF THE CODE OF THE VILLAGE   OF RIDGEWOOD, FEES, AT SECTION 145-6, “ENUMERATION OF FEES         RELATING TO CODE CHAPTERS”

Councilman Voigt moved that Ordinance 3590 be adopted on first reading and that April 12, 2017 be fixed as the date for the hearing thereon. Councilwoman Walsh seconded the motion.

Roll Call Vote

AYES:                        Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen

NAYS:            None

ABSENT:       None

ABSTAIN:     None

1. INTRODUCTION - #3591 - Repeal Chapter 29, Historic Preservation Commission, Amend Chapter 190, Land Use and Development, and Repeal Chapter 251,        Swimming Pools

Mayor Knudsen moved the first reading of Ordinance 3591. Councilman Sedon seconded the motion.

Roll Call Vote

AYES:                        Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen

NAYS:            None

ABSENT:       None

ABSTAIN:     None

The Village Clerk read Ordinance #3591 by title:

            AN ORDINANCE OF THE VILLAGE OF RIDGEWOOD REPEALING CHAPTER 29,             “HISTORIC PRESERVATION COMMISSION”, AMENDING CHAPTER 190,           “LAND USE AND DEVELOPMENT” AND REPEALING CHAPTER 251,     “SWIMMING POOLS”

Councilwoman Walsh moved that Ordinance 3591 be adopted on first reading and that April 12, 2017 be fixed as the date for the hearing thereon. Councilman Sedon seconded the motion.

Roll Call Vote

AYES:                        Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen

NAYS:            None

ABSENT:       None

ABSTAIN:     None

1. PUBLIC HEARING - #3581 - Amend Chapter 265 - Vehicles and Traffic - Prohibit Parking - Sections of Sherman Place

 

Mayor Knudsen moved the second reading of Ordinance 3581 by title on second reading and that the public hearing thereon be opened. Councilman Voigt seconded the motion.

Roll Call Vote

AYES:                        Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen

NAYS:            None

ABSENT:       None

ABSTAIN:     None

The Village Clerk read Ordinance 3581 by title:

            AN ORDINANCE TO AMEND CHAPTER 265 OF THE CODE OF THE VILLAGE   OF RIDGEWOOD, VEHICLES AND TRAFFIC, AT SECTION 265-65, “SCHEDULE      XV: PARKING PROHIBITED AT ALL TIMES”

Mayor Knudsen announced that the Public Hearing was open. There were no comments from the public, and Mayor Knudsen moved that the Public Hearing be closed. Councilman Voigt seconded the motion.

Roll Call Vote

AYES:                        Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen

NAYS:            None

ABSENT:       None

ABSTAIN:     None

Councilman Hache moved that Ordinance 3581 be adopted on second reading and final publication as required by law. Councilman Voigt seconded the motion.

Roll Call Vote

AYES:                        Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen

NAYS:            None

ABSENT:       None

ABSTAIN:     None

1. PUBLIC HEARING - #3582 - Amend Chapter 265 - Vehicles and Traffic - Angle Parking

Mayor Knudsen moved the second reading of Ordinance 3582 by title on second reading and that the public hearing thereon be opened. Councilwoman Walsh seconded the motion.

Roll Call Vote

AYES:                        Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen

NAYS:            None

ABSENT:       None

ABSTAIN:     None

The Village Clerk read Ordinance 3582 by title:

            AN ORDINANCE TO AMEND CHAPTER 265 OF THE CODE OF THE VILLAGE   OF RIDGEWOOD, VEHICLES AND TRAFFIC, AT SECTION 265-25, “ANGLE             PARKING”

Mayor Knudsen announced that the Public Hearing was open.

Boyd Loving, 342 South Irving Street, thanked the Village Council for amending the Village Code to allow vehicles to be backed into parking spaces, with the exception of angled spaces. This decision creates a much safer situation. Mr. Loving asked the Village Council to consider changing the angled parking spaces after repaving, so people will be required to back into these spaces. This is currently being done in Hoboken. Mayor Knudsen agreed that this idea is logical and made a lot of sense, and will hopefully occur in Ridgewood.

There being no further comments from the public, Mayor Knudsen moved that the Public Hearing be closed. Councilwoman Walsh seconded the motion.

Roll Call Vote

AYES:                        Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen

NAYS:            None

ABSENT:       None

ABSTAIN:     None

Councilman Sedon moved that Ordinance 3582 be adopted on second reading and final publication as required by law. Councilwoman Walsh seconded the motion.

Roll Call Vote

AYES:                        Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen

NAYS:            None

ABSENT:       None

ABSTAIN:     None

1. PUBLIC HEARING - #3583 - Amend Chapter 238 - Sewers and Sewage Disposal - Addition of Masticated Food Waste

 

Mayor Knudsen moved the second reading of Ordinance 3583 by title on second reading and that the public hearing thereon be opened. Councilman Voigt seconded the motion.

Roll Call Vote

AYES:                        Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen

NAYS:            None

ABSENT:       None

ABSTAIN:     None

The Village Clerk read Ordinance 3583 by title:

            AN ORDINANCE TO AMEND CHAPTER 238 OF THE CODE OF THE VILLAGE   OF RIDGEWOOD, SEWERS AND SEWAGE DISPOSAL, ARTICLE XII, “LIQUID       WASTE ACCEPTANCE PROGRAM”

Mayor Knudsen announced that the Public Hearing was open. There were no comments from the public, and Mayor Knudsen moved that the Public Hearing be closed. Councilman Voigt seconded the motion.

Roll Call Vote

AYES:                        Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen

NAYS:            None

ABSENT:       None

ABSTAIN:     None

Councilman Hache moved that Ordinance 3583 be adopted on second reading and final publication as required by law. Councilman Voigt seconded the motion.

Roll Call Vote

AYES:                        Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen

NAYS:            None

ABSENT:       None

ABSTAIN:     None

1. PUBLIC HEARING - #3584 - Amend Chapter 145 - Fees - Sewers and Sewage Disposal - Liquid Waste Acceptance Program Fees

 

Mayor Knudsen moved the second reading of Ordinance 3584 by title on second reading and that the public hearing thereon be opened. Councilman Sedon seconded the motion.

 

Roll Call Vote

AYES:                        Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen

NAYS:            None

ABSENT:       None

ABSTAIN:     None

The Village Clerk read Ordinance 3584 by title:

            AN ORDINANCE TO AMEND CHAPTER 145 OF THE CODE OF THE VILLAGE   OF RIDGEWOOD, FEES, AT SECTION 145-6, “ENUMERATION OF FEES         RELATING TO CODE CHAPTERS”

Mayor Knudsen announced that the Public Hearing was open. There were no comments from the public, and Mayor Knudsen moved that the Public Hearing be closed. Councilman Sedon seconded the motion.

Roll Call Vote

AYES:                        Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen

NAYS:            None

ABSENT:       None

ABSTAIN:     None

Councilwoman Walsh moved that Ordinance 3584 be adopted on second reading and final publication as required by law. Councilman Sedon seconded the motion.

Roll Call Vote

AYES:                        Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen

NAYS:            None

ABSENT:       None

ABSTAIN:     None

1. Public Hearing - #3585 - Amend Chapter 265 - Vehicles and Traffic - Bus Stops

 

Mayor Knudsen moved the second reading of Ordinance 3585 by title on second reading and that the public hearing thereon be opened. Councilman Hache seconded the motion.

Roll Call Vote

AYES:                        Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen

NAYS:            None

ABSENT:       None

ABSTAIN:     None

The Village Clerk read Ordinance 3585 by title:

            AN ORDINANCE TO AMEND CHAPTER 265 OF THE CODE OF THE VILLAGE   OF RIDGEWOOD, VEHICLES AND TRAFFIC, AT SECTION 265-74, “SCHEDULE      XXIV: BUS STOPS”

Mayor Knudsen announced that the Public Hearing was open.

Boyd Loving, 342 South Irving Street, questioned the reason behind Ordinance 3585. Ms. Mailander explained that the Village is periodically (once every five to six years) required by NJ Transit to update bus stops to ensure that what exists agrees with what is stated in the Village Code. Visits to the bus stops by Village Staff resulted in amending the Village Code by removing bus stops that no longer exist and adding new bus stops, as well as identifying the bus route numbers. NJ Transit will be advised that the bus stops have been officially adopted by the Village.

There were no further comments from the public, and Mayor Knudsen moved that the Public Hearing be closed. Councilman Hache seconded the motion.

Roll Call Vote

AYES:                        Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen

NAYS:            None

ABSENT:       None

ABSTAIN:     None

Councilwoman Walsh moved that Ordinance 3585 be adopted on second reading and final publication as required by law. Councilman Hache seconded the motion.

Roll Call Vote

AYES:                        Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen

NAYS:            None

ABSENT:       None

ABSTAIN:     None

1. Public Hearing - #3586 - Amend Chapter 145 - Fees - Significant Sewer Discharger Fees

 

Mayor Knudsen moved the second reading of Ordinance 3586 by title on second reading and that the public hearing thereon be opened. Councilwoman Walsh seconded the motion.

Roll Call Vote

AYES:                        Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen

NAYS:            None

ABSENT:       None

ABSTAIN:     None

The Village Clerk read Ordinance 3586 by title:

            AN ORDINANCE TO AMEND CHAPTER 145 OF THE CODE OF THE VILLAGE   OF RIDGEWOOD, FEES, AT SECTION 145-6, “ENUMERATION OF FEES         RELATING TO CODE CHAPTERS”

Mayor Knudsen announced that the Public Hearing was open. There were no comments from the public, and Mayor Knudsen moved that the Public Hearing be closed. Councilwoman Walsh seconded the motion.

Roll Call Vote

AYES:                        Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen

NAYS:            None

ABSENT:       None

ABSTAIN:     None

Councilman Hache moved that Ordinance 3586 be adopted on second reading and final publication as required by law. Councilman Voigt seconded the motion.

Roll Call Vote

AYES:                        Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen

NAYS:            None

ABSENT:       None

ABSTAIN:     None

1. Public Hearing - #3587 - Amend Chapter 145 - Fees - Graydon Pool Fees

 

Mayor Knudsen moved the second reading of Ordinance 3587 by title on second reading and that the public hearing thereon be opened. Councilman Voigt seconded the motion.

Roll Call Vote

AYES:                        Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen

NAYS:            None

ABSENT:       None

ABSTAIN:     None

The Village Clerk read Ordinance 3587 by title:

            AN ORDINANCE TO AMEND CHAPTER 145, FEES, OF THE VILLAGE CODE     FOR GRAYDON POOL MEMBERSHIP FEES AND TENNIS MEMBERSHIP FEES

Mayor Knudsen announced that the Public Hearing was open.

Anne Loving, 342 South Irving Street, stated that she supported this ordinance. She agreed with the early discount feature for people who join in April and the half-price discount for people that join in August. Ms. Loving appreciated that the fees will not increase, noting that this may increase membership.

Mayor Knudsen thanked Councilmembers Hache, Sedon and Voigt, and the members of the Ad hoc Committee, Anne and Boyd Loving, Marcia Ringel, Carrie Giordano, and Lori Howard for their valuable input.

There being no further comments from the public, and Mayor Knudsen moved that the Public Hearing be closed. Councilman Voigt seconded the motion.

Roll Call Vote

AYES:                        Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen

NAYS:            None

ABSENT:       None

ABSTAIN:     None

Councilwoman Walsh moved that Ordinance 3587 be adopted on second reading and final publication as required by law. Councilman Voigt seconded the motion.

Roll Call Vote

AYES:                        Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen

NAYS:            None

ABSENT:       None

ABSTAIN:     None

 

12. RESOLUTIONS

 

THE FOLLOWING RESOLUTIONS, NUMBERED 17-71 THROUGH 17-82 WERE ADOPTED BY A CONSENT AGENDA WITH ONE VOTE BY THE VILLAGE COUNCIL, AND WERE READ BY TITLE ONLY:

  

13. COMMENTS FROM THE PUBLIC

 

Mayor Knudsen asked if there were any comments from the public and there were none.

 

14. ADJOURNMENT

There being no further business to come before the Village Council, on a motion by Councilman Sedon, seconded by Councilwoman Walsh, and carried unanimously by voice vote, the Village Council’s Regular Public Meeting was adjourned at 8:45 p.m.

                                                                                    _____________________________

                                                                                                Susan Knudsen      

                                                                                                      Mayor

_______________________________

            Heather A. Mailander

                 Village Clerk

 

A REGULAR WORK SESSION OF THE VILLAGE COUNCIL OF THE VILLAGE OF RIDGEWOOD HELD IN THE SYDNEY V. STOLDT, JR. COURT ROOM OF THE RIDGEWOOD VILLAGE HALL, 131 NORTH MAPLE AVENUE, RIDGEWOOD, NEW JERSEY ON JANUARY 4, 2017 AT 7:30 P.M.

1. CALL TO ORDER – OPEN PUBLIC MEETINGS ACT – ROLL CALL – FLAG SALUTE

Mayor Knudsen called the meeting to order at 7:35 P.M. and read the Statement of Compliance with the Open Public Meetings Act. At roll call, the following were present: Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen. Also present were Heather Mailander, Acting Village Manager; Matthew Rogers, Village Attorney; and Donna M. Jackson, Deputy Clerk.  

Mayor Knudsen led those in attendance in the Pledge of Allegiance to the Flag and held a Moment of Silence for all the men and women serving our nation and all first responders.

2. COMMENTS FROM THE PUBLIC

Mayor Knudsen asked if there were any comments or questions from the public.

Hans Lehman, a resident of 234 Union Street, expressed his feelings regarding the inadequate snow removal from public properties creating hazardous conditions for pedestrians, especially senior citizens.

Mr. Lehman spoke about alleged inappropriate conduct of the Financial Advisory Committee (FAC) and violations of the Faulkner Act by the Mayor. He asked for assurance that the Village is run above reproach and he asked Councilman Voigt to explain his prior comments about this matter in detail.

Councilman Voigt, Council Liaison with the FAC, stated that his public and private actions have been consistent with his focus on residents being treated fairly, addressing the North Walnut Street parking area mediation, parking in the Central Business District (CBD) and insuring the CBD remains vibrant. Councilman Voigt stated his objections to Mayor Knudsen requesting copies of all Village employee e-mails emanating from the FAC without first advising him or another member of this request. He also expressed concern with a comment made by Mayor Knudsen suggesting that members of the FAC have overstepped their bounds. Councilman Voigt read from Resolution 13-88 which detailed the responsibilities of the FAC, and based on that, he was unclear on how actions of FAC members overstepped their bounds. Councilman Voigt listed accomplishments of the FAC which included a thorough assessment of the parking deficit through a painstaking survey of writing grants for both the clean-up of Walnut Street and alternative transportation, including monies for pedestrian safety. Councilman Voigt listed the following members of the FAC: David Hough; Charlie DiMarco; Brian Lahey; Alex Kisilevich; John Cavanaugh; Rei Shinozuka; Rob Kotch; and the Chairman, Evan Weitz. He described these members as highly respected, successful and educated members of the community. Councilman Voigt further explained that the FAC has been working on evaluating the parking utility, along with the introduction of alternative payments for parking with the introduction of kiosks and its potential of being a significant money maker for the Village, as well as the evaluation of other under-utilized Village assets with the intention of using these funds to offset other expenses and to potentially reduce taxes.

Councilman Voigt also expressed concerns with comments made by Mayor Knudsen which he felt were disrespectful relating to comments he made at the December 3, 2016 Council Meeting. He spoke of the importance of respecting each other’s values, “agreeing to disagree” and moving ahead to do what is right for the Village.

Rurik Halaby, 374 Evergreen Place, questioned whether the Open Public Meeting Act was violated when Mayor Knudsen spoke to individual Council members regarding the Letter of Resignation and what he described as an eviction of Village Employee Roberta Sonenfeld.  

Village Attorney Rogers stated that while he didn’t know all the facts, it is not a violation of the Open Public Meetings Act when a mayor receives a letter of resignation and then advises other Council members about that letter. The Open Public Meetings Act requires notice of a meeting when a quorum of the Council members get together for a discussion about public business in which they may take a vote or on which they may act upon.

Mr. Halaby asked if a letter of resignation should be accepted on behalf of the Council at a public meeting. Mr. Rogers explained that in the absence of a Village Manager, who is basically the CEO of Ridgewood’s form of government, it is proper for the Mayor to accept it. The Mayor’s effort to notify the other Council member is common practice.

Evan Weitz, 423 Oak Street, Chairman of the FAC, updated the Council on the actions of the FAC. Over the last few months, the FAC has assisted in drafting grants including the Walnut Street Clean-up, and conducting a parking study and a parking utility revenue study. The FAC is primed to take a look at the 2017 budget numbers and to work with the “big dollar” departments regarding cost savings and areas where spending may be more appropriate than others.   The FAC will be looking at municipal fees and the infrastructure footprint that was ordered by the Council last year. Mr. Weitz thanked Village CFO, Bob Rooney, and Councilman Voigt for their hard work for the Village.

Janice Willett, 207 Prospect Street, a former member of the FAC spoke of the accomplishments of the FAC during her three years on this committee. She spoke about negative blogs and she spoke of her pride in the work of the FAC over the past three years. Ms. Willett described the FAC as a valuable resource and expressed her hopes that it will continue to be used in this way.

Chad Chadwick, 251 Steilen Avenue, thanked the Council for their hard work and urged everyone to work together.

Chris Reid, 112 Stanley Place, thanked the Council for their hard work. Mr. Reid asked about the RFP traffic study that is proposed for the George Washington School neighborhood. He asked the Council to consider not going with the RFP and to use statistics that have already been received in-house from the Village Engineer, Citizens Safety Action Committee and Police Department before spending additional funds.

Anne Loving, 342 S. Irving Street, questioned one of the by-laws written by the FAC which stated that they would assist in the review and improvement of organizational structures and recurring contract arrangements. Ms. Loving asked if the FAC will be participating in contract negotiations or just reading the contracts after they have been written. Ms. Loving felt the FAC might be viewed better as an ad-hoc committee that had a charge to improve the budgeting process. Ms. Loving asked the Council to review the by-laws of all committees. Ms. Loving stated her objections to the prepared speech given in response to comments raised during the public comment portion of tonight’s meeting which she described as staged and totally nontransparent.   Ms. Loving also asked for Nick Whitney’s name to be removed from the website as he is no longer a member.

Mayor Knudsen explained that no one was evicted from office. She said Council colleagues were the recipients of multiple e-mails regarding the Letter of Resignation and thought that it was appropriate to accept immediately. The Letter of Resignation was accepted under the strict guidance of legal counsel. At the suggestion that there was a violation of the Faulkner Act that would warrant a visit to the Prosecutors Office, Mayor Knudsen responded as follows: “On November 1^st Mr. Voigt sent an e-mail suggesting I violated the Faulkner Act. On November 2^nd it was a subject of a closed session discussion. It was thoroughly vetted. There were witnesses available. Every single witness spoke up. Mr. Voigt was advised there was no violation of the law and no violation of any Faulkner Act. These findings were expressed in a formal statement prepared by the Village Attorney, Mr. Rogers, that essentially expressed the findings of the Closed Session”. Mayor Knudsen reviewed the statement with the Village Manager, who, along with Mr. Rogers, was comfortable with it. Mayor Knudsen asked for the meeting to continue to allow for the serious business of the Village to continue.

3. DISCUSSION
4. Ridgewood Water

                        1.)        Bond Ordinance – Water Main Replacement at Stream Crossings, Linwood Avenue and Beechwood Road

Acting Village Manager Ms. Mailander explained that construction cost estimates received were $846,000 for the Stream Crossing Replacement Project and $764,000 for the Linwood/Beechwood Replacement Project. She identified the stream crossings as Spring Avenue at the Ho-Ho-Kus Brook, Linwood Avenue at the Saddle River, North Irving at the Ho-Ho-Kus Brook and East Ridgewood Avenue at the Ho-Ho-Kus Brook. Each location will be replaced with new pipe, constructed at a deeper profile and properly encased for future protection. The Linwood/Beechwood Replacements are at Linwood Avenue in Midland Park and Beechwood Road in Ridgewood. The main replacement is necessary to improve water quality and increase fire protection. The new main will be placed in a separate trench so service distributions are limited. The 2016 Budget was allocated at $325,000.00. Ridgewood Water is requesting a bond ordinance in the amount of $1,285,400, plus bond expenses, for both of the upcoming construction projects. This will be considered for introduction next week and proposed to be started in the spring.

                        2.)        Award of Contract – Purchase of Truck

Ms. Mailander explained that the contract is in two parts. One is for the purchase of the truck chassis through the Middlesex Regional Educational Services Commission. The truck is being purchased with a larger engine to allow the truck to access up hills. This purchase is already in the Capital Budget for this year. The second contract is for the truck body, which will have two 500 gallon chemical tanks. Through a quote process, the truck body is recommended to be purchased from SteelFab in the amount of $36,465.55. This purchase is also in the Water Capital Budget for this year.

Under questioning by Councilwoman Walsh, Village Engineer Rutishauser explained that the truck chassis will have a warranty. An extended warranty is also available and the need for this is being debated with Water Company personnel. The fact that the truck chassis is being purchased separate from the truck body should not affect the warranty.   Rustproofing will be applied to the chassis.

1. Parking

                        1.)        Amend Ordinance for Parking and Traffic

Ms. Mailander listed the principal changes to this ordinance as follows:

• Clarify language for the new Central Business District (CBD) employee parking
• Provide the Police Department a means to remove improperly parked vehicles
• Additional escalating violations have been added to the penalties section
• The taxi stand section has been revised (two spaces have been delineated)
• Language on how CBD employees can pay for their dedicated spaces

Ms. Mailander explained that the escalating fines may make it a little more painful for repeat offenders and perhaps they will stop parking where they should not be parking.

Mr. Rutishauser explained that this is a type of a clean-up ordinance to address changes recently made.

A discussion followed on where vehicles with hang tags can be parked on Saturdays at Hudson, Prospect and Chestnut. Currently, vehicles are not allowed to park in these spaces because the Village does not want commuters parking in these spaces. It was determined that all vehicles with hang tags, including 750 hang tags, may use any of the legal lots on Saturdays. The Ordinance will be revised to clarify this.

1. Operations

                        1.)        Discuss Amending Regulations in Chapter 190, Land Use and Development

Blais Brancheau, Director of Planning, explained that the proposed amendment is to change the regulations for institutional uses and for public utilities in the Village. Mr. Brancheau referred the Council members to a draft copy of the ordinance. The genesis of this ordinance comes from a reexamination of the Master Plan and the development of regulations that occurred approximately ten years ago and reiterated in the re-examination that was completed last year. It has taken an added emphasis in the passage of the Federal Religious Land Use and Institutionalized Persons Act which is basically designed to prohibit, in land use matters, discrimination on the basis of religion. In addition, there are other items that need to be addressed. Institutional uses are defined basically as houses of worship and K-12 schools. Public utilities are not clearly defined, but there is a wide range of public utilities under the statutory definition of public utilities. All three of these uses are regulated as a conditional use. All three of the uses are permitted in the conditional use regulations in every zone district in the Village. Schools and houses of worship located in a nonresidential zone, are subject to the same regulations as all other nonresidential uses. For schools, houses of worship and public utilities located in a residential zone there are special regulations. In looking at those regulations the Planning Board felt certain changes were needed. Mr. Brancheau referred the Council to a document in their packets which compared the existing code with the proposed ordinance. The key provisions are changing the status of these uses in the nonresidential zones from conditional to permitted uses focusing on the issue of discrimination. For example, if zoning regulations allow for an office building or other assembly use like a club where its members or employees all gather at one time and then leave on mass it is essentially functioning similarly from a land use perspective the same as a house of worship. To have different regulations for uses that have the same effect, could be viewed as discriminatory by the courts. Mr. Brancheau further explained that the code regulates schools differently from houses of worship and public utilities. The Planning Board felt that schools and houses of worship are very similar in their character and could be regulated the same; whereas houses of worship and public utilities are very different in their character and should not be regulated the same. For example, in the zoning regulations today, in reference to schools located in a residential zone, there are no standards for lot area, lot width, lot depth, floor area ratio, setbacks for fields or playgrounds. Also there is no limitation for improvement coverage. The same is true for houses of worship. In addition, the parking requirement for schools and houses of worship is one space for every 250 square feet of gross floor area under the current regulations. The Planning Board felt a more accurate measurement for parking would be one space per four students at maximum capacity. For houses of worship it would be based on the number of seats or the amount of floor area, whichever is greater, in use at one time. Changes are also proposed in the setback standards. For example, the current setback standard for schools is three times the building height and for houses of worship it is one time the building height, not including the steeple. The Board felt that one standard should be for both (one time the building height) and that the steeple should be included in making that measurement. Front yard requirements have changed and requirements have been added for improvement coverage and floor area ratio. All of this designed to provide reasonable accommodation of institutional uses in residential zones and to provide better protection for the residential neighborhood in which they exist. One example of this protection is that buffers will be based on the size of the property.

Mr. Brancheau recommended that in order to avoid any possible claims of discrimination, he is recommending that the draft ordinance be revised to permit institutional uses in certain additional nonresidential zones that permit other assembly uses or uses that could involve the assembly of larger numbers of people at one time, i.e., office buildings. The additional zones which are recommended to permit institutional uses are the B-3-R, C and HC zone districts.

Councilwoman Walsh asked for the back story of why the Planning Board started this process. Mr. Brancheau explained that after he conducted the last three reexaminations from 1997 to 2006, his analysis recommended, and the Planning Board agreed, that it must be determined whether the regulations are being discriminatory. There is no pending application driving this action; it has been on the “back burner” for many years and the Board has finally found time to address it. Mayor Knudsen noted that the reexaminations resulted in a list of 186 action items. Mayor Knudsen explained that in order to start addressing these action items, she, along with Mr. Brancheau, selected those most easily addressed. The Council will start seeing more of these items addressed in the future. Mr. Brancheau pointed out that the Council had introduced an earlier version of this ordinance a couple of years ago, but it was defeated after revisions were made.

Under questioning by Councilman Hache, Mr. Brancheau stated that all zoning that is in place legally today would be grandfathered in.

Mayor Knudsen commended the work done on this ordinance by Mr. Brancheau.

1. Budget

            1.)        Handgun and Ammunition Purchase

Ms. Mailander explained that the police department is requesting to purchase 9mm replacement handguns at a total cost of just under $20,000. The police department’s first mandatory qualifications would be in late April so they would like to purchase the handguns as early in the year as possible. The police department is changing over from the .40 caliber handgun for several reasons. FBI testing found that the 9mm bullet is the most superior round available. The 9mm round and 9mm handgun are less expensive than the current handguns in use. In addition, there is less recoil associated with 9mm handguns, which means less wear and tear on the gun, which means less maintenance over the lifespan. Less recoil also provides a more accurate gun and functional reliability which makes the officers better marksman.

Under questioning by Councilman Hache, Ms. Mailander said that she will find out more information on the stopping power of the 9mm handgun.

            2.)        Award Contract – Hook Lift Truck & Vehicle Rack Body Truck – Parks Department

Ms. Mailander explained that this truck is to be purchased through the National Joint Powers Alliance (NJPA) which is a cooperative purchaser. It is funded in the 2015 Capital budget. It is replacing two existing trucks. The purchase price of the state contract is $183,500.35, which includes a $6,000.00 trade-in allowance for a Chevy Dump Truck.

            3.)        Bond Ordinance – Paving & Streetscape; Police Scheduling Software;                          Creation of Female Locker Room at Firehouse

Part 1 - Paving & Streetscape: Ms. Mailander explained that the work proposed will include repaving, repairing, streetscape curbs, sidewalks, curb cuts, and ADA improvements. In addition, for the first time this year, there will be planting of shade trees along the streets worked. The shade trees will help the Village reforest, replacing the trees lost during hurricanes Irene and Sandy. The shade trees will be a minor component of the work but will create a noticeable improvement for our residents. $1,400,000 in capital funds is requested to be appropriated for this work. This request is being made outside of the normal capital budget to enable the Village to get a jump on bidding and awarding the work in April rather than in July. This may also allow for better prices.

Under questioning by Councilman Voigt, Mr. Rutishauser explained that the budget amount is based on requests the Village has made over a number of years. Currently, there is a 17 to 20-year replacement cycle for a paved roadway. Unfortunately, many of the pavements are showing serious deterioration after 11 to 12 years. An example of that is North Pleasant Avenue, a State Aid Street paved in 2002-2003. The Village will be applying for additional state aid to resurface it because of its current poor condition. Mr. Rutishauser further explained that the funds will address many, but not all of the issues. If all the issues were addressed, the yearly funding would be in the $5,000,000 to $8,000,000 range.

Councilman Sedon thanked Mr. Rutishauser for adding the planting of shade trees to the proposed improvements to Village Streets. Mr. Rutishauser noted that Public Service Electric and Gas Company (PSE&G) species guidelines will be followed for proper tree placement where power lines are located. Councilman Sedon noted that the Shade Tree Division and Parks Department has an updated list of tree species from PSE&G.

Under questioning by Councilman Hache, Mr. Rutishauser said noncompliant ADA ramps will be replaced on streets that are being resurfaced. ADA ramps will be built on these streets where none currently exist. Also, detectable warning surfaces will be added to the end of sidewalks where required for use by visually handicapped persons.

Part 2 – Police Scheduling Software: Ms. Mailander explained that currently the scheduling, billing overtime attendance, shift selections and outside police services are all done manually. The system requested will help with the elimination of clerical and duplication errors, a reduction of paperwork and a reduction of the total costs of administering leave management policies. A simple cost benefit analysis was done based on information from the month of November, 2016. If this scheduling program is implemented it is projected to save approximately $385K in time annually, as it takes a Captain almost two weeks to do a lot of this work. Some indirect benefits include being able to fairly regulate and predict the cost of overtime, eliminating unnecessary overtime, having analysis tools which can produce valuation graphs, factual numeric reports and payroll information. The cost of this is $30,000.

Councilwoman Walsh asked for a copy of the existing schedule for comparison purposes. She also asked how much of the $385K cost involved scheduling.

Under questioning by Councilwoman Walsh, Ms. Mailander explained that updates will involve additional yearly costs of approximately $1,000.00. Ms. Mailander also explained that the system proposed will greatly reduce the time involved manning outside jobs. The system will automatically telephone, e-mail and text individual officers, based on seniority, when an outside job is available. Ms. Mailander will get more information for the Council.

Part 3 – Creation of Female Locker Room at Firehouse: Ms. Mailander explained that the Fire Department has several female candidates being considered for the position of firefighter. Accordingly, certain capital fund modifications consisting of an additional bathroom and locker room are needed in order to comply with current guidelines. The estimated cost is $60,000. Under questioning by Councilman Voigt, Ms. Mailander said that there are female candidates near the top of the hiring list and the retirement of a current firefighter is anticipated at the beginning of this year.

            4.)        Review Proposals for Pilot Program for Ridgewood Resident Commuter Transportation to and from Ridgewood Train Station       

Ms. Mailander explained that the Village received one proposal for this project. Upon review, Mr. Rutishauser does not feel the proposal complies with the intent of the RFP. The Village Attorney also agrees that the proposal is not responsive to the specs.

Under questioning by Councilwoman Walsh, Mr. Philip Swibinski, of the consulting firm Vision Media, who prepared the proposal from Uber Technologies, said he will check into why the proposal has several layers of companies involved. Since the company is not clearly identified as Uber, Councilwoman Walsh expressed a concern with safety issues regarding passengers. Mr. Swibinski assured the Council that they would indeed be working with Uber; however, he will look into the matter further.

Councilman Hache expressed a concern with the cost proposal not including the cost. Mr. Swibinski said the way the service works, it is not really possible to answer some of the questions that were proposed in the RFP, specifically, asking for a definitive cost on each ride. Councilman Hache asked for an average range over two years. Mr. Swibinski suggested that Uber would be flexible on the cost and that a cost could be determined based on the amount of money the Village is willing to pay for this service and cap it at this. During the original meeting with Uber, cost factors such as the potential length of the program, the potential number of residents who would use it and the amount of subsidy the Village will provide were discussed.

Under questioning by Mayor Knudsen, Mr. Swibinski said he will check into why the Equal Opportunity Compliance Requirements were not submitted.

Under questioning by Councilman Sedon, Mr. Roger’s explained that once this bid is rejected, the process must begin again. If the bid is rejected again, negotiations may begin.

            5.)        Approve RFP for Traffic Engineering Services

Ms. Mailander explained that the RFP involves the area west of the railroad tracks, around the George Washington School area, with a particular emphasis on pedestrian and vehicle safety, parking, traffic management, and resident quality of life.

Mr. Rutishauser referred the Council members to Section D of the RFP which detailed the proposed scope of work.

Under questioning by Councilman Voigt, Mr. Rutishauser said a supply assessment will be conducted to determine peak and nonpeak parking demand.

Under questioning by Councilwoman Walsh, Mr. Rutishauser explained that this traffic study encompasses Godwin Avenue, Sherman Place, Pomander Walk, Washington Place with the George Washington Middle School, West Ridgewood Avenue, and Garfield Place. Other locations could be added if requested by the Council.

Under questioning by Mayor Knudsen, Mr. Rutishauser said this study could begin in approximately 3 weeks after approval, with a final report issued in about 5-6 months. He did not know the extent of the cost, but he estimated that it could be between $30,000 and $60,000. Mr. Rutishauser said that he could add time frames to the RFP, detailing when certain tasks are due, in order to accelerate the time needed for completion. Some of the work has already been done in-house, such as the volume and speed count studies that the Police Department prepared. Information available in-house will not be duplicated but will be made available to the selected consultant. Mayor Knudsen expressed a particular concern with problems on Sherman Place. Mr. Rutishauser said he met with residents and he has information to develop an ordinance, particularly for the southern half of Sherman near Godwin. Noting that the residents have lived with an imposed change since June 2016, Mayor Knudsen asked if the study time could be accelerated. Councilman Sedon felt it made sense to look at every option possible to move things along, but he noted that fixing the problem on one street may create problems on another street. Looking at the whole area would prevent this type of cause and effect issue. Mr. Rutishauser said that he will present his list of ordinance items and the resolution to the Council at the January 25^th meeting.

Councilman Hache asked to look at the intersection of Godwin and Doremus, as well. He described a dangerous situation when vehicles make right turns. Mr. Rutishauser said these streets are located at the start of a critical corridor leading to the Ackerman/S.Monroe/Lincoln traffic light.

            6.)        Award EUS – Sanitary Sewer Manhole Repair

Ms. Mailander explained that the manhole frame and cover located in the travel lane of North Maple Avenue by number 550 needed to be replaced as soon as possible to avoid a traffic hazard. The Streets Division did not have staff available so ConQuest Construction, Inc., was contacted and the manhole was replaced the next day. This effort can be paid for from the Capital Paving Ordinance.

            7.)        Approve Fees – Graydon Pool, Summer Day Camp, Tennis Badges

Ms. Mailander explained that Graydon Pool guest passes have been $10 for at least the past 10 years. An increase to $15 is suggested, which may encourage people to purchase seasonal memberships. All other membership categories will remain the same.

The Summer Day Camp participant fee has been $525 per camper since 2013. Due to increased costs of transportation, salaries, etc., an increase to $550 per camper is suggested for the 2017 and 2018 seasons.

The Tennis Fees for 2017 and 2018 will remain unchanged.

Under the request of Councilwoman Walsh and Mayor Knudsen, Ms. Mailander will find out how many guest passes and seasonal memberships were sold over the last five years for comparison purposes.

            7.)        Approve RFP for Grant Writer

Ms. Mailander explained that one proposal was received from Bruno Associates, Inc. However, the proposal was not filled out correctly and does not comply with the intent of the RFP. There is no cost or hours required quoted for the scope of services other than a $50 per hour rate. Ms. Mailander suggested rejecting this proposal and discussing a different way to pursue this at the January 25^th meeting.

1. Policy

            1.)        Donation to Police Department - Motorcycle

Ms. Mailander explained that the Police Department has been offered a donation of a motorcycle from a Glen Rock resident who has made this type of donation to other area police departments. This person does not have any applications pending in front of any board or committee in the Village. In a memorandum to Ms. Mailander dated January 3, 2017, Police Chief Luthcke wrote that the motorcycle would allow the police department to improve their community policing as it combines the approachability of a bicycle with the responsive speed of a motor vehicle. Motorcycles are less expensive to run and maintain, yet can be fully equipped and get into smaller areas than a car or truck. The department is very excited to get this opportunity and look forward to being able to showcase the motorcycle at numerous community events.

Under questioning by Councilman Hache, Ms. Mailander explained that there are police officers on the force now who drive motorcycles. Certain protected gear and equipment will need to be purchased; all of which can be put into the Capital Budget.

            2.)        Boards and Committees – Structures and By-laws

Ms. Mailander explained that these are guidelines for by-laws and charters for Boards and Committees.

Mayor Knudsen thanked the person who developed this template, Rei Shinozuka. She explained that this document will offer an opportunity for all the Village boards and committees to create by-laws that are appropriately defined and posted on each of the individual pages on the Village Website. It will show the organization, where the meetings are, the process involved and what the objectives are. The by-laws will then be drafted and voted by consensus of the members and subsequently approved by resolution to ensure that they are consistent with the mandate of the committee.

Under questioning by Councilman Voigt, Mr. Rogers explained that if the Council will be reviewing these by-laws after they are approved by the board or committee members, they could be approved as an authorizing resolution. The authorizing resolution will be the controlling document. The by-laws further define the operation of the committees.

Councilman Sedon noted that most of the committees he has sat on do not have by-laws. The guidelines will help the boards and committees make the by-laws their own and applicable to their particular situations. By-laws are helpful when there are change overs, such as new members.

Mr. Rogers asked that a “conflict of interest” statement should be included in all by-laws. He also noted that the words illegal or improper are sometimes used when people think that a particular committee does something they are not supposed to do. He suggested using the legal term, ultra vires, which means beyond power.

Mayor Knudsen pointed out that the creation of these guidelines had nothing to do with the FAC. It had to do with concerns involving several committees which resulted in a realization that there was no system in place that guided the different boards and committees. She felt it is the responsibility of the Council to ensure that everyone is acting in a consistent and appropriate manner and to have it formed by resolution. It is very important to have continuity throughout all the committees.

Ms. Mailander suggested having a resolution detailing what the Council wants for the structure and then going forward and giving it to all the boards and committees so that they have this guidance. Mayor Knudsen felt the Council should review all the by-laws, adopt those, and prepare a resolution to ensure that they are consistent. The by-laws would also help residents who may be interested in joining a particular board or committee learn more about it before making a decision. All Council members were in agreement.

Councilman Sedon suggested that when the resolutions are approved, copies of the original resolutions that formed each committee be included as well, so the by-laws can be modeled off these resolutions. Ms. Mailander stated that this could be done.

A resolution will be prepared for next week.

1. Operations

            2.)        Shared Services – Purchase of Brine from Borough of Hawthorne

Ms. Mailander explained that this is a Shared Services Agreement with the Borough of Hawthorne to purchase salt brine for use as a pre-treatment for ice control. The Village has done this in the past. The cost would be $0.15 per gallon.

7. Review of January 11 2017 Regular Public Meeting Agenda

Ms. Mailander stated that next week there will be two proclamations including Jamboree Days and Recognition of Dr. Martin Luther King, Jr. Day. There is a Presentation of Certificates to and Recognition of State Champions – RHS Maroons Football Team Members and Coach Chuck Johnson. Ordinances for introduction include: Water Main Replacement at Stream Crossings- Linwood Avenue and Beechwood Road. Resolutions include: Award Contract – Ridgewood Water -Purchase of Truck Chassis and Award of Contract – Purchase of Chemical Tanks for the truck.

The following ordinances are schedule for introduction in the general part of the agenda: Amend Ordinance for Parking and Traffic in the CBD; Bond Ordinance – Street Paving and Streetscape, Police Department Scheduling Software and Creation of Female Locker Room at Firehouse; Amending Chapter 145 – Fees – Graydon Pool, Summer Day Camp, and Tennis Badge Fees; and Ordinance Amendment Chapter 190 Land Use and Development.

The scheduled public hearings include: Amend Chapter 263 – Valet Parking Services – Annual Operating Permit Fee and Requirement to Cover Valet Parking Signs; Amend Chapter 145 – Fees- Ridgewood Parking Permit Ordinance – Parking Permit for All Parking Lots; Establish Regulations for Short Term Rentals of Private Homes; Amend Chapter 265 – Vehicles and Traffic – Establish No Left Turn at Van Neste Square; Amend Chapter 265 – Central Business District Employee Parking Permits to Establish Monthly Parking Permits - Cottage Place and North Walnut Street Parking Lots; Amend Chapter 145 - Fees - Central Business District Employee Monthly Parking Permits.

Resolutions include: Award Contract Under State Contract - 9mm Handguns and Ammunition; Award Contract - Hook Lift Truck and Vehicle Rack Body Truck - Parks Department; Award Extraordinary, Unspecifiable Services Contract - Sanitary Sewer Manhole Repair; Approve Shared Services Agreement - Purchase of Brine (Hawthorne); Approve Shared Services Agreement - Bergen County Police Chiefs Association Mutual Aid Plan and Rapid Deployment Force (done annually); Reject Bid - Pilot Program for Ridgewood Resident Commuter Transportation to and from Ridgewood Train Station; Authorize Tax Assessor/Tax Collector to File appeals and/or Settlement Stipulations; and Accept Donation to Police Department - Motorcycle; Approve RFP for Traffic Engineering Services; Establishing Structures for Committee By-Laws.

8. MANAGER’S REPORT

Ms. Mailander read from an e-mail from John Sperber, Superintendent of the Water Pollution Control Facility. When he came he noticed that the Sodium Hypochlorite Injection System was less than optimal. It didn’t provide adequate mixing between the tanks; however, it did not create a compliance issue as proper disinfecting did occur.   If two much sodium hyperchloride is used more sodium bisulfite is needed to dechlorinate.   The cost to repair this was $100.00 and immediately a better dosage was realized. This has been in place for one year and the result was a savings of $3,500 in 2016 versus 2015. This savings is expected to be an annual savings. Mr. Sperber also changed the old style pumps. The new pumps are $700 versus $1,100 for the old ones. The new pumps should last longer and are more operator friendly. Ms. Mailander congratulated Mr. Sperber on these cost saving improvements and hoped they would continue.

Ms. Mailander read from an e-mail from Bill McCabe, a Ridgewood resident, commending recycling center employee Marion who helped him out when his car broke down. Mr. McCabe said the center was very busy and the weather included freezing rain, yet Marion stopped everything to help him. Ms. Mailander said she has received many complimentary e-mails about Marion and she went to the recycling center to meet him and congratulate him. She observed how Marion went immediately up to the residents’ vehicles to help them unload their recyclables. Ms. Mailander thanked all residents who write to the Village commending their employees.   Mayor Knudsen spoke of how much these comments are appreciated by both the Village and the employee.

Ms. Mailander reported that the underground PSE&G gas main work on the CBD throughout North and South Broad Street as well as Franklin and Walnut will begin on January 16^th. The entire project will take about 3 months, weather permitting. There will be some night work done. Paving will be done after the completion of the project. Police will be present on the job and for the majority of the work at least one lane will be open. Sometimes there may be one lane divided into two so there can be two-way traffic. When traffic is not permitted there will be detour signs in the area and police will be present to direct people.

Ms. Mailander reported on the 2017 Supplemental School Tax Billing. A $929,800 permanent school tax levy to support a full-day kindergarten program was approved by the residents in November, 2016. Questions may be directed to Dr. Alfredo Aguilar, the school district’s business manager at 201-670-2700 x 10503. Both the supplemental school tax bills and the current tax bills are due on February 1, 2017 and May 1, 2017. After that, it will be incorporated into the regular tax bills.

Ms. Mailander reported that the Village is currently in Area D and leaf removal should be completed except for on the mains. Street sweepers will start. The mains need to be done with a leaf vac and those will be completed by the end of next week, weather permitting. Any remaining leaves residents have must be bagged in biodegradable bags and taken to the recycling center.

Ms. Mailander stated that Christmas tree pickup has started on the west side and will move next week to the east side. Residents are asked to get their trees to the curb no later than January 13^th. So far this season, the Village has picked up over 750 Christmas trees. The average pick up is between 3,000 and 3,500 each holiday season.

Ms. Mailander reminded everyone that if there is an icing condition or snow, garbage cans must be moved to the end of the driveway by the curb so they can be picked up safely. Snow must be removed from all residential sidewalks within 24 hours of the snowfall. This is especially important near the schools but is required of all residential areas in the Village.

Ms. Mailander reported that the sales of Annual Parking Permits are going smoothly at Village Hall. Several changes were made for commuters, CBD employees and shoppers and diners. The figures as of this morning are as follows: 166 premium hang tags; 72 downtown hang tags; 21 park and ride hang tags; 19 CBD monthly employee hang tags; 22 CBD monthly employee stickers and 1 non-resident hang tag on Cottage Place.

Ms. Mailander said that a note of appreciation was received for tours of the Weather Pollution Control Facility provided to Bergen Community College students all semester. The tours were led by Superintendent John Sperber and Village Engineer Christopher Rutishauser. The professor from Bergen Community appreciated the tours and the information.

Ms. Mailander reported that Bergen County Parks and the Rutgers Center for Environmental Sustainability are working together to develop the first comprehensive master plan for all County Parks. With nearly 10,000 acres of open space and recreational facilities the Bergen County Parks System needs a formal plan to guide the preservation and management of existing parks while outlining what is going to be done in the future. All Bergen County residents are encouraged to attend community information sessions to be held in various areas including Teaneck, Mahwah, Closter, Paramus, Lyndhurst, and River Vale. Ms. Mailander encouraged everyone to attend one of these sessions.

Ms. Mailander announced that the 2017 Village Calendars will arrive in the mail by the end of this week.

Ms. Mailander mentioned that the Chamber of Commerce is sponsoring Restaurant Week January 15 to 19 and January 22 to 26 at participating restaurants. Each business will prepare a three-course, prefixed menu for $25.17. Participating restaurants are listed on the Village website. Calling in advance is recommended.

9. VILLAGE COUNCIL REPORTS

Councilman Voigt reported on behalf of the Planning Board. The site plans are up and running as far as the evaluation of those go. The Board continues to review the Chestnut Village Site Plan. Traffic and pedestrian safety issues were discussed. Additional installation of crosswalks and sidewalks on Robinson Lane were suggested. There is a question as to whether the Village of Ridgewood or Chestnut Village will be responsible for the cost and this will be discussed further. The Onclave Site Plan review was postponed until the March 7, 2017 meeting. The next Planning Board meeting is scheduled for January 17, 2017. The agenda involves either the Dayton or Ken Smith site plans. These Board meetings will be televised.

Councilman Voigt reported on behalf of the FAC. The next FAC meeting will be tomorrow evening at 6:30 pm in the Garden Room. At this meeting, the members will be looking at the two-year revenue expense projections for the parking utility and comparing the use of parking kiosks versus parking meters and different pricing scenarios in the various areas, looking at the potential for the introduction of a garage on Hudson Street and how that is going to affect revenues. Mr. Rooney will be requested to incorporate this into this year’s budget. FAC findings will be presented to the Council in the near future.

Councilman Voigt spoke about the DEP grant and thanked the people who worked very hard on it. Hopefully it will be approved in time to start remediating the North Walnut Street area in March, 2017.

Councilman Voigt spoke of a parking analysis conducted by the FAC. He thanked Joan Groom for distributing surveys to area businesses in the high occupancy area that goes from Broad Street down to Oak Street and both sides of Ridgewood Avenue. He referred to a spread sheet that indicated what the day time parking looks like in this particular three block area. 650 parking spaces are available in and around that area which are filled by 650 cars. These particular cars are commuters or employees of the businesses, not patrons.

Councilman Voigt reported on a recent seminar he attended with Councilman Hache at the League of Municipalities in November, 2016, on the use of economic data with the intention of revitalizing central business districts. In a conversation with the two Councilmen, one of the presenters, Joe Getz, spoke about how important it was to have a parking garage in order for the downtown area to thrive. Mr. Getz stated that households located within a 5-mile radius of downtown have a disposable income of $101,000, which is the highest in the country. Mr. Getz said that businesses such as “Apple”, should be located in a downtown area versus a strip mall, like Tice Corners, to encourage people to visit downtown and stay for a longer period of time. People who can’t find parking don’t stay. Mr. Getz explained that there is about $900,000,000 worth of business in a 5-mile area. $450,000,000 of that is located outside of downtown. Councilman Voigt suggested that the Master Plan look at the CBD as an entity and to use a professional such as Mr. Getz to help gather data for a study to revitalize the CBD.

Councilman Hache added that Mr. Getz stated that he cannot help the Village unless the parking situation is improved.

Councilman Sedon reported that the Green Team met on December 27^th. Two members, Elle Gruber and George Wilson visited several businesses in the CBD to make them aware of the Green Business Recognition Program. Chairperson Jiffy Vermylen, and Councilman Sedon handed out some of the awards from last year. Councilman Sedon and Mr. Wilson met with representatives from the DEP who also have a similar Green Business Recognition Program.

Councilman Sedon reported that meetings will be set up with the Shade Tree Commission and potentially Ridgewood Environmental Advisory Committee (REAC) to map out some of the grants available for various projects, determine which are feasible, and come up with a schedule as the grants come up. REAC will meet on Tuesday at 6:30 pm and the Shade Tree Commission will meet at 7:30 pm in the Garden Room.

Councilwoman Walsh reported on the Ridgewood Arts Council. Mrs. Cynthia Halaby was a guest at the most recent meeting. Mrs. Halaby added valuable input on the importance of the Red Cross Historic Collection. Councilwoman Walsh said the members are involved in an ongoing discussion about ways of protecting and insuring valuable collections on display here or at other locations. The next project for the Ridgewood Arts Council, which is being spearheaded by Dana Glazer, is “Augmented Reality”. The members are hoping to collaborate with the Board of Education for Art Month and also with REAC during their Earth Day Celebration.

Councilwoman Walsh noted that a liaison is being sent to REAC to talk about the bike racks. There are many artistic bike racks available. She described one as being shaped like a coffee cup that could be put in front of a coffee establishment.

Councilwoman Walsh said the members also discussed future collaborations with the Ridgewood Arts Foundation. The members also talked about their calendar for the year and how they can work with all their projects and work with the other groups so that no one is overburdened.

Councilman Hache reported on the CBD Advisory Committee. The CBD Website and the Central Valet have gotten off to a good start.   Regarding the website, a recent meeting was held with the Village Manager and Chief Technology Officer to discuss the technology requirements and the setup. He noted that information on the website needs to be pulled together and there should be more positive information, such as reviews and ranking. The committee is also in the process of looking into public relations firms to help drive traffic to the website and promote downtown. Domain names are currently being investigated. The next meeting is tomorrow night at 7:30 pm in the Garden Room. The public is welcome and encouraged to attend and speak. Along with discussion on the website, the agenda will include adding a promotional video for the entire CBD, which will give individual businesses the opportunity to have their business featured or highlighted. The committee is looking into maximizing on-line visibility and exposure and plans to invite representatives from search engines such as Google and Yelp to discuss ways to increase exposure.   Councilman Hache spoke of how crucial foot traffic is for the viability of the CBD.

Councilman reported that there is a vacancy on the CBD Advisory Committee.

Councilman Hache reported on behalf of Parks and Recreation (PRC). The committee had a great, positive discussion about Graydon Pool. He referred to a report prepared by Janice Willett which was very useful in looking at the main concerns of people and the reasons why they go or don’t go to Graydon Pool. Graydon Pool needs to be looked at as a very unique amenity, which means it needs to be promoted like one.

Councilman Hache reported that there are two vacancies in the PRC. Ideally, the committee would like to have someone with public relations experience.

Councilman Hache agreed with the importance of updating the by-laws.

Councilman Hache spoke about parking on Hudson Street. He has been speaking to residents and business owners to collect their thoughts and input about the site. He spoke of the importance that everything done at the site is done with responsibility and full transparency and with proper consideration for the residents.

Councilman Hache spoke of the Winter Wonderland events at Van Saun Park and he encouraged everyone to go. The event was the idea of County Executive Jim Tedesco. Each town in Bergen County, has a Christmas tree displayed there. The Village tree was decorated by the Mayor, Deputy Mayor and Council members.

Mayor Knudsen thanked Angele Ekert and Lori Muller for donating a very special wood ornament that sat in the middle of the center of the tree and identified it every further as the Ridgewood tree.

Mayor Knudsen reported that the Planning Board met last night and worked diligently on the action items and cleaning up Chapter 190 and Chapter 29 under the Historic Preservation Commission. Mayor Knudsen said that this type of discussion has the potential to impact future projects and homes. For example, defining the difference between an awning and a canopy or what type of fencing should go around an in-ground pool versus an above ground pool and should the fence be removed when the pool is removed. Mayor Knudsen displayed a document with 21 pages of strike-outs and detail work and information concerning the types of group homes that could be located in a residential neighborhood. Mayor Knudsen praised Blais Brancheau for all his hard work.

Mayor Knudsen told the Council that on December 17^th, The Amazing Kids of Ridgewood presented a holiday concert at the Old Paramus Reformed Church. She described it as a wonderful concert that included piano solos, duets, violin and guitar solos, group dances and stand-up jokes. The Amazing Kids of Ridgewood also performed at senior citizen centers. The Men’s Orpheus Club held its holiday concert on December 17^th and 18^th with music director John Palatucci, Ron Levy on piano and Daniel Minogue on trumpet. The Montclair State University West African Drumming and Dancing Ensemble was a thrill for everyone.

Mayor Knudsen reported that the Village’s Lighting of the Menorah was held on December 26^th. She had the honor and privilege to say a few words and she thanked Rabbi Fine for organizing. It was a wonderful time for everyone regardless of their faith.

Mayor Knudsen said that the Library hosted a New Year’s Eve Countdown Celebration with over 60 children participating with parents. The children learned about New Year’s traditions from around the world and learned how to say Happy New Year in sign language. There were music, songs and stories as well as Coloring with the Mayor.

Mayor Knudsen said she continues to be the official spokesperson for the Ridgewood Fire Department Adopt a Hydrant Program. If someone has a hydrant in front of their home, they can register on the Ridgewood Fire Department website. Adopting a Hydrant obligates you to clean snow and debris and keeping the hydrant clear. A certificate will be awarded to participants.

Ms. Mailander reported that the Village website now contains the dates, times and places of all the board and committee meetings. Ms. Mailander asked to be made aware of any that are missing.

10. PUBLIC COMMENTS

Saurabh Dani, 390 Bedford Road, stated that when the new Council started work back in July, one of the Council members met him for coffee. He wanted Mr. Dani to come to the next Council meeting and ask questions to Mayor Knudsen and Councilman Hache about one issue and then immediately ask him to comment and express his views. Mr. Dani chose not to participate in what he described as theatre. He decided to speak this evening because he felt this scripted theatre happened again at the start of tonight’s meeting, especially since the Councilman’s statement was ready. Mr. Dani spoke about the failure of both the Councilman and the resident to disclose that the resident asking the question was a member of the Councilman’s campaign committee. Mr. Dani felt that the Councilman did not address the resident’s comments or questions in his statement.  Mr. Dani suggested that the Councilman knew there was no illegality, so he did not address it. Mr. Dani respectfully requested that, if this was a prearranged play, the Councilman should resign because he insulted a resident by asking him to lie at the podium.

Mr. Dani asked Village Attorney Rogers if he was aware of any illegality and if his opinion was made known to the Council before the December 2^nd meeting, before the December 8^th meeting and before this evening’s meeting. Mr. Rogers said that before tonight he issued an opinion with regard to the circumstances involved in the e-mails and the Mayor’s involvement and whether or not there was a violation of the Faulkner Act, which he found there was none. Mr. Dani felt that if the Councilman knew that there was no violation but still brought it up at meetings and in response to a resident’s comments, he should resign.  

Rurik Halaby, 374 Evergreen Place, commended Councilman Voigt on his parking presentation. He questioned Councilman Hache’s comments on openness and transparency, stating that this has been done for the past two years working on the garage. He questioned the amount of parking spaces that were filled up between Uber and repricing, and questioned whether the filling up 5, 10, or 15 spaces would make a difference. Mr. Halaby felt the Council was “pleasing the base”. He felt that everyone should be able to debate and argue without taking things personally.

Mr. Halaby felt Ridgewood needed more housing, in particular the apartments. He felt it was a waste of money to try to fight them from coming into the Village.

Mr. Halaby referred to a letter he wrote many years ago to the Council which spoke about the need to revitalize downtown. He stated his objections to the aesthetics of the Brogan Dealership and Franklin Avenue.

Mayor Knudsen agreed that everyone should agree to disagree, respectfully and politely.

Mr. Jim Griffith, 159 S. Irving Street, expressed a concern that there were plans to possibly disband the FAC. Mr. Griffith spoke about the financial experience talent levels of the members of the FAC. Mr. Griffith acknowledged that he did not know the financial experience and talents of the Council members, but he assumed that it was not as strong. He felt the financial expertise of the FAC members was one of the most precious and talented tools the Council could utilize to do their job. Mr. Griffith felt the budget has improved over the three years the FAC has existed. He urged the Council to reevaluate any thought of disbanding the FAC and he offered his help, if needed. He described the FAC as a golden tool that the Village of Ridgewood deserves to have.

Hans Lehman, 234 Union Street, asked the Council to ask Mr. Rogers to draw up a template for the by-laws so that all the committees have a basis on which they can build their individual by-laws.

Mr. Lehman thanked Mayor Knudsen for her comments after he spoke earlier this evening. He did, however, object to Mayor Knudsen ending these comments indicating the Council had more important business to attend to. Mayor Knudsen explained that she was referring to the on-going social media posts, allegations and accusations that she broke the law that went on from November 2^nd until the end of December and continued, when in fact on November 2^nd Councilman Voigt knew full well that no such thing happened. The statement she made was not made to trivialize Mr. Lehman or his concerns because she cares for his concerns as well as her own, namely that she should be unfairly targeted and that a suggestion would be made that the Prosecutor’s Office should be called on baseless accusations that were debunked months ago.

Councilwoman Walsh called a point of order, asking the Council members to go into Closed Session to discuss this issue.

For the record, Mayor Knudsen stated that it was between Council in Closed Session and it was resolved in Closed Session on November 2^nd. It should never have been brought into this forum.

Janice Willett, 207 Prospect Street, spoke about the wonderful job Marion was doing at the recycling center. This type of service gives taxpayers the sense that they are getting value for their dollar.

Ms. Willett implored the Council not to raise the guest pass cost at Graydon Pool. She asked that it be reduced to $7.50 or $5. She felt that $15 was a lot of money for those who just wish to stay for a short time. Many people do not buy the season pass because they work during the week and can only go to the pool on weekends. The reduced rate may encourage more people to come, observe how nice it is, and purchase season passes the next year.

Ms. Anne Loving, 342 S. Irving Street, agreed with Ms. Willett’s comments on Graydon Pool. Ms. Loving thanked the Council for moving ahead with establishing by-laws for all committees. Ms. Loving stated that whether it’s about an elected official breaking the law, or whether it’s about an employee of the Village resigning and having the resignation accepted, it is understandable that anyone could misinterpret a situation. An incorrect conclusion that perhaps someone broke the law or perhaps someone incorrectly accepted a resignation based on limited or false information could be reached. Once the facts have been established, as they have been established for a long time about anybody breaking any law and certainly about the Roberta Sonenfeld resignation, not eviction, anyone continuing to broadcast a false line is lying.

Mr. Boyd Loving, 342 S. Irving Street, felt that $15 a day for a guest pass a Graydon Pool is too expensive. Mr. Loving did notice that the maintenance at Graydon Pool is not as good as it could be. The restrooms are a chief complaint of a lot of people, and he questioned why they have not yet been upgraded. Little things such as a fresh coat of paint could improve it greatly and attract more people.

Mr. Boyd spoke about new signs posted at the recycling center about changes to recycling that certain containers are not being accepted. These prohibited containers include plastic from salad containers and bakery products. Mr. Boyd said this has not been communicated to the public with the exception of the signs. Ms. Mailander explained that the market is no longer taking these types of plastics. A new green guide is coming out which will delineate the plastics that can be recycled and those that cannot.   Someone from the recycling center will address this issue at a Council meeting in the near future.

Ms. Lorraine Reynolds, 550 Wyndemere Avenue, stated her disgust at what she heard tonight. She felt it was terrible that Councilman Voigt knew on November 2^nd that there was nothing done wrong and he kept talking about it. Councilman Voigt responded that he only said it twice and that the opinion expressed was an opinion not gospel. Ms. Reynolds understood that Mr. Voigt had a legal opinion and then continued to say things otherwise. She thanked Mayor Knudsen for clearly explaining the situation and for keeping her cool. She agreed that everyone should agree to disagree and not hurt anyone.

11. RESOLUTION TO GO INTO CLOSED SESSION

Ms. Mailander read Resolution #17-01 to go into Closed Session as follows:

12. ADJOURNMENT

There being no further business to come before the Village Council, on a motion by Councilwoman Walsh, seconded by Councilman Sedon, and carried unanimously by voice vote, the Village Council’s Work Session was adjourned at 10:36 p.m.

_____________________________

                                                                                                                     Susan Knudsen      

                                                                                                                           Mayor

_____________________________

            Donna M. Jackson

            Deputy Village Clerk

A REGULAR WORK SESSION OF THE VILLAGE COUNCIL OF THE VILLAGE OF RIDGEWOOD HELD IN THE SYDNEY V. STOLDT, JR. COURT ROOM OF THE RIDGEWOOD VILLAGE HALL, 131 NORTH MAPLE AVENUE, RIDGEWOOD, NEW JERSEY ON JANUARY 4, 2017 AT 7:30 P.M.

1. CALL TO ORDER – OPEN PUBLIC MEETINGS ACT – ROLL CALL – FLAG SALUTE

Mayor Knudsen called the meeting to order at 7:35 P.M. and read the Statement of Compliance with the Open Public Meetings Act. At roll call, the following were present: Councilmembers Hache, Sedon, Voigt, Walsh, and Mayor Knudsen. Also present were Heather Mailander, Acting Village Manager; Matthew Rogers, Village Attorney; and Donna M. Jackson, Deputy Clerk.  

Mayor Knudsen led those in attendance in the Pledge of Allegiance to the Flag and held a Moment of Silence for all the men and women serving our nation and all first responders.

2. COMMENTS FROM THE PUBLIC

Mayor Knudsen asked if there were any comments or questions from the public.

Hans Lehman, a resident of 234 Union Street, expressed his feelings regarding the inadequate snow removal from public properties creating hazardous conditions for pedestrians, especially senior citizens.

Mr. Lehman spoke about alleged inappropriate conduct of the Financial Advisory Committee (FAC) and violations of the Faulkner Act by the Mayor. He asked for assurance that the Village is run above reproach and he asked Councilman Voigt to explain his prior comments about this matter in detail.

Councilman Voigt, Council Liaison with the FAC, stated that his public and private actions have been consistent with his focus on residents being treated fairly, addressing the North Walnut Street parking area mediation, parking in the Central Business District (CBD) and insuring the CBD remains vibrant. Councilman Voigt stated his objections to Mayor Knudsen requesting copies of all Village employee e-mails emanating from the FAC without first advising him or another member of this request. He also expressed concern with a comment made by Mayor Knudsen suggesting that members of the FAC have overstepped their bounds. Councilman Voigt read from Resolution 13-88 which detailed the responsibilities of the FAC, and based on that, he was unclear on how actions of FAC members overstepped their bounds. Councilman Voigt listed accomplishments of the FAC which included a thorough assessment of the parking deficit through a painstaking survey of writing grants for both the clean-up of Walnut Street and alternative transportation, including monies for pedestrian safety. Councilman Voigt listed the following members of the FAC: David Hough; Charlie DiMarco; Brian Lahey; Alex Kisilevich; John Cavanaugh; Rei Shinozuka; Rob Kotch; and the Chairman, Evan Weitz. He described these members as highly respected, successful and educated members of the community. Councilman Voigt further explained that the FAC has been working on evaluating the parking utility, along with the introduction of alternative payments for parking with the introduction of kiosks and its potential of being a significant money maker for the Village, as well as the evaluation of other under-utilized Village assets with the intention of using these funds to offset other expenses and to potentially reduce taxes.

Councilman Voigt also expressed concerns with comments made by Mayor Knudsen which he felt were disrespectful relating to comments he made at the December 3, 2016 Council Meeting. He spoke of the importance of respecting each other’s values, “agreeing to disagree” and moving ahead to do what is right for the Village.

Rurik Halaby, 374 Evergreen Place, questioned whether the Open Public Meeting Act was violated when Mayor Knudsen spoke to individual Council members regarding the Letter of Resignation and what he described as an eviction of Village Employee Roberta Sonenfeld.  

Village Attorney Rogers stated that while he didn’t know all the facts, it is not a violation of the Open Public Meetings Act when a mayor receives a letter of resignation and then advises other Council members about that letter. The Open Public Meetings Act requires notice of a meeting when a quorum of the Council members get together for a discussion about public business in which they may take a vote or on which they may act upon.

Mr. Halaby asked if a letter of resignation should be accepted on behalf of the Council at a public meeting. Mr. Rogers explained that in the absence of a Village Manager, who is basically the CEO of Ridgewood’s form of government, it is proper for the Mayor to accept it. The Mayor’s effort to notify the other Council member is common practice.

Evan Weitz, 423 Oak Street, Chairman of the FAC, updated the Council on the actions of the FAC. Over the last few months, the FAC has assisted in drafting grants including the Walnut Street Clean-up, and conducting a parking study and a parking utility revenue study. The FAC is primed to take a look at the 2017 budget numbers and to work with the “big dollar” departments regarding cost savings and areas where spending may be more appropriate than others.   The FAC will be looking at municipal fees and the infrastructure footprint that was ordered by the Council last year. Mr. Weitz thanked Village CFO, Bob Rooney, and Councilman Voigt for their hard work for the Village.

Janice Willett, 207 Prospect Street, a former member of the FAC spoke of the accomplishments of the FAC during her three years on this committee. She spoke about negative blogs and she spoke of her pride in the work of the FAC over the past three years. Ms. Willett described the FAC as a valuable resource and expressed her hopes that it will continue to be used in this way.

Chad Chadwick, 251 Steilen Avenue, thanked the Council for their hard work and urged everyone to work together.

Chris Reid, 112 Stanley Place, thanked the Council for their hard work. Mr. Reid asked about the RFP traffic study that is proposed for the George Washington School neighborhood. He asked the Council to consider not going with the RFP and to use statistics that have already been received in-house from the Village Engineer, Citizens Safety Action Committee and Police Department before spending additional funds.

Anne Loving, 342 S. Irving Street, questioned one of the by-laws written by the FAC which stated that they would assist in the review and improvement of organizational structures and recurring contract arrangements. Ms. Loving asked if the FAC will be participating in contract negotiations or just reading the contracts after they have been written. Ms. Loving felt the FAC might be viewed better as an ad-hoc committee that had a charge to improve the budgeting process. Ms. Loving asked the Council to review the by-laws of all committees. Ms. Loving stated her objections to the prepared speech given in response to comments raised during the public comment portion of tonight’s meeting which she described as staged and totally nontransparent.   Ms. Loving also asked for Nick Whitney’s name to be removed from the website as he is no longer a member.

Mayor Knudsen explained that no one was evicted from office. She said Council colleagues were the recipients of multiple e-mails regarding the Letter of Resignation and thought that it was appropriate to accept immediately. The Letter of Resignation was accepted under the strict guidance of legal counsel. At the suggestion that there was a violation of the Faulkner Act that would warrant a visit to the Prosecutors Office, Mayor Knudsen responded as follows: “On November 1^st Mr. Voigt sent an e-mail suggesting I violated the Faulkner Act. On November 2^nd it was a subject of a closed session discussion. It was thoroughly vetted. There were witnesses available. Every single witness spoke up. Mr. Voigt was advised there was no violation of the law and no violation of any Faulkner Act. These findings were expressed in a formal statement prepared by the Village Attorney, Mr. Rogers, that essentially expressed the findings of the Closed Session”. Mayor Knudsen reviewed the statement with the Village Manager, who, along with Mr. Rogers, was comfortable with it. Mayor Knudsen asked for the meeting to continue to allow for the serious business of the Village to continue.

3. DISCUSSION
4. Ridgewood Water

                        1.)        Bond Ordinance – Water Main Replacement at Stream Crossings, Linwood Avenue and Beechwood Road

Acting Village Manager Ms. Mailander explained that construction cost estimates received were $846,000 for the Stream Crossing Replacement Project and $764,000 for the Linwood/Beechwood Replacement Project. She identified the stream crossings as Spring Avenue at the Ho-Ho-Kus Brook, Linwood Avenue at the Saddle River, North Irving at the Ho-Ho-Kus Brook and East Ridgewood Avenue at the Ho-Ho-Kus Brook. Each location will be replaced with new pipe, constructed at a deeper profile and properly encased for future protection. The Linwood/Beechwood Replacements are at Linwood Avenue in Midland Park and Beechwood Road in Ridgewood. The main replacement is necessary to improve water quality and increase fire protection. The new main will be placed in a separate trench so service distributions are limited. The 2016 Budget was allocated at $325,000.00. Ridgewood Water is requesting a bond ordinance in the amount of $1,285,400, plus bond expenses, for both of the upcoming construction projects. This will be considered for introduction next week and proposed to be started in the spring.

                        2.)        Award of Contract – Purchase of Truck

Ms. Mailander explained that the contract is in two parts. One is for the purchase of the truck chassis through the Middlesex Regional Educational Services Commission. The truck is being purchased with a larger engine to allow the truck to access up hills. This purchase is already in the Capital Budget for this year. The second contract is for the truck body, which will have two 500 gallon chemical tanks. Through a quote process, the truck body is recommended to be purchased from SteelFab in the amount of $36,465.55. This purchase is also in the Water Capital Budget for this year.

Under questioning by Councilwoman Walsh, Village Engineer Rutishauser explained that the truck chassis will have a warranty. An extended warranty is also available and the need for this is being debated with Water Company personnel. The fact that the truck chassis is being purchased separate from the truck body should not affect the warranty.   Rustproofing will be applied to the chassis.

1. Parking

                        1.)        Amend Ordinance for Parking and Traffic

Ms. Mailander listed the principal changes to this ordinance as follows:

• Clarify language for the new Central Business District (CBD) employee parking
• Provide the Police Department a means to remove improperly parked vehicles
• Additional escalating violations have been added to the penalties section
• The taxi stand section has been revised (two spaces have been delineated)
• Language on how CBD employees can pay for their dedicated spaces

Ms. Mailander explained that the escalating fines may make it a little more painful for repeat offenders and perhaps they will stop parking where they should not be parking.

Mr. Rutishauser explained that this is a type of a clean-up ordinance to address changes recently made.

A discussion followed on where vehicles with hang tags can be parked on Saturdays at Hudson, Prospect and Chestnut. Currently, vehicles are not allowed to park in these spaces because the Village does not want commuters parking in these spaces. It was determined that all vehicles with hang tags, including 750 hang tags, may use any of the legal lots on Saturdays. The Ordinance will be revised to clarify this.

1. Operations

                        1.)        Discuss Amending Regulations in Chapter 190, Land Use and Development

Blais Brancheau, Director of Planning, explained that the proposed amendment is to change the regulations for institutional uses and for public utilities in the Village. Mr. Brancheau referred the Council members to a draft copy of the ordinance. The genesis of this ordinance comes from a reexamination of the Master Plan and the development of regulations that occurred approximately ten years ago and reiterated in the re-examination that was completed last year. It has taken an added emphasis in the passage of the Federal Religious Land Use and Institutionalized Persons Act which is basically designed to prohibit, in land use matters, discrimination on the basis of religion. In addition, there are other items that need to be addressed. Institutional uses are defined basically as houses of worship and K-12 schools. Public utilities are not clearly defined, but there is a wide range of public utilities under the statutory definition of public utilities. All three of these uses are regulated as a conditional use. All three of the uses are permitted in the conditional use regulations in every zone district in the Village. Schools and houses of worship located in a nonresidential zone, are subject to the same regulations as all other nonresidential uses. For schools, houses of worship and public utilities located in a residential zone there are special regulations. In looking at those regulations the Planning Board felt certain changes were needed. Mr. Brancheau referred the Council to a document in their packets which compared the existing code with the proposed ordinance. The key provisions are changing the status of these uses in the nonresidential zones from conditional to permitted uses focusing on the issue of discrimination. For example, if zoning regulations allow for an office building or other assembly use like a club where its members or employees all gather at one time and then leave on mass it is essentially functioning similarly from a land use perspective the same as a house of worship. To have different regulations for uses that have the same effect, could be viewed as discriminatory by the courts. Mr. Brancheau further explained that the code regulates schools differently from houses of worship and public utilities. The Planning Board felt that schools and houses of worship are very similar in their character and could be regulated the same; whereas houses of worship and public utilities are very different in their character and should not be regulated the same. For example, in the zoning regulations today, in reference to schools located in a residential zone, there are no standards for lot area, lot width, lot depth, floor area ratio, setbacks for fields or playgrounds. Also there is no limitation for improvement coverage. The same is true for houses of worship. In addition, the parking requirement for schools and houses of worship is one space for every 250 square feet of gross floor area under the current regulations. The Planning Board felt a more accurate measurement for parking would be one space per four students at maximum capacity. For houses of worship it would be based on the number of seats or the amount of floor area, whichever is greater, in use at one time. Changes are also proposed in the setback standards. For example, the current setback standard for schools is three times the building height and for houses of worship it is one time the building height, not including the steeple. The Board felt that one standard should be for both (one time the building height) and that the steeple should be included in making that measurement. Front yard requirements have changed and requirements have been added for improvement coverage and floor area ratio. All of this designed to provide reasonable accommodation of institutional uses in residential zones and to provide better protection for the residential neighborhood in which they exist. One example of this protection is that buffers will be based on the size of the property.

Mr. Brancheau recommended that in order to avoid any possible claims of discrimination, he is recommending that the draft ordinance be revised to permit institutional uses in certain additional nonresidential zones that permit other assembly uses or uses that could involve the assembly of larger numbers of people at one time, i.e., office buildings. The additional zones which are recommended to permit institutional uses are the B-3-R, C and HC zone districts.

Councilwoman Walsh asked for the back story of why the Planning Board started this process. Mr. Brancheau explained that after he conducted the last three reexaminations from 1997 to 2006, his analysis recommended, and the Planning Board agreed, that it must be determined whether the regulations are being discriminatory. There is no pending application driving this action; it has been on the “back burner” for many years and the Board has finally found time to address it. Mayor Knudsen noted that the reexaminations resulted in a list of 186 action items. Mayor Knudsen explained that in order to start addressing these action items, she, along with Mr. Brancheau, selected those most easily addressed. The Council will start seeing more of these items addressed in the future. Mr. Brancheau pointed out that the Council had introduced an earlier version of this ordinance a couple of years ago, but it was defeated after revisions were made.

Under questioning by Councilman Hache, Mr. Brancheau stated that all zoning that is in place legally today would be grandfathered in.

Mayor Knudsen commended the work done on this ordinance by Mr. Brancheau.

1. Budget

            1.)        Handgun and Ammunition Purchase

Ms. Mailander explained that the police department is requesting to purchase 9mm replacement handguns at a total cost of just under $20,000. The police department’s first mandatory qualifications would be in late April so they would like to purchase the handguns as early in the year as possible. The police department is changing over from the .40 caliber handgun for several reasons. FBI testing found that the 9mm bullet is the most superior round available. The 9mm round and 9mm handgun are less expensive than the current handguns in use. In addition, there is less recoil associated with 9mm handguns, which means less wear and tear on the gun, which means less maintenance over the lifespan. Less recoil also provides a more accurate gun and functional reliability which makes the officers better marksman.

Under questioning by Councilman Hache, Ms. Mailander said that she will find out more information on the stopping power of the 9mm handgun.

            2.)        Award Contract – Hook Lift Truck & Vehicle Rack Body Truck – Parks Department

Ms. Mailander explained that this truck is to be purchased through the National Joint Powers Alliance (NJPA) which is a cooperative purchaser. It is funded in the 2015 Capital budget. It is replacing two existing trucks. The purchase price of the state contract is $183,500.35, which includes a $6,000.00 trade-in allowance for a Chevy Dump Truck.

            3.)        Bond Ordinance – Paving & Streetscape; Police Scheduling Software;                          Creation of Female Locker Room at Firehouse

Part 1 - Paving & Streetscape: Ms. Mailander explained that the work proposed will include repaving, repairing, streetscape curbs, sidewalks, curb cuts, and ADA improvements. In addition, for the first time this year, there will be planting of shade trees along the streets worked. The shade trees will help the Village reforest, replacing the trees lost during hurricanes Irene and Sandy. The shade trees will be a minor component of the work but will create a noticeable improvement for our residents. $1,400,000 in capital funds is requested to be appropriated for this work. This request is being made outside of the normal capital budget to enable the Village to get a jump on bidding and awarding the work in April rather than in July. This may also allow for better prices.

Under questioning by Councilman Voigt, Mr. Rutishauser explained that the budget amount is based on requests the Village has made over a number of years. Currently, there is a 17 to 20-year replacement cycle for a paved roadway. Unfortunately, many of the pavements are showing serious deterioration after 11 to 12 years. An example of that is North Pleasant Avenue, a State Aid Street paved in 2002-2003. The Village will be applying for additional state aid to resurface it because of its current poor condition. Mr. Rutishauser further explained that the funds will address many, but not all of the issues. If all the issues were addressed, the yearly funding would be in the $5,000,000 to $8,000,000 range.

Councilman Sedon thanked Mr. Rutishauser for adding the planting of shade trees to the proposed improvements to Village Streets. Mr. Rutishauser noted that Public Service Electric and Gas Company (PSE&G) species guidelines will be followed for proper tree placement where power lines are located. Councilman Sedon noted that the Shade Tree Division and Parks Department has an updated list of tree species from PSE&G.

Under questioning by Councilman Hache, Mr. Rutishauser said noncompliant ADA ramps will be replaced on streets that are being resurfaced. ADA ramps will be built on these streets where none currently exist. Also, detectable warning surfaces will be added to the end of sidewalks where required for use by visually handicapped persons.

Part 2 – Police Scheduling Software: Ms. Mailander explained that currently the scheduling, billing overtime attendance, shift selections and outside police services are all done manually. The system requested will help with the elimination of clerical and duplication errors, a reduction of paperwork and a reduction of the total costs of administering leave management policies. A simple cost benefit analysis was done based on information from the month of November, 2016. If this scheduling program is implemented it is projected to save approximately $385K in time annually, as it takes a Captain almost two weeks to do a lot of this work. Some indirect benefits include being able to fairly regulate and predict the cost of overtime, eliminating unnecessary overtime, having analysis tools which can produce valuation graphs, factual numeric reports and payroll information. The cost of this is $30,000.

Councilwoman Walsh asked for a copy of the existing schedule for comparison purposes. She also asked how much of the $385K cost involved scheduling.

Under questioning by Councilwoman Walsh, Ms. Mailander explained that updates will involve additional yearly costs of approximately $1,000.00. Ms. Mailander also explained that the system proposed will greatly reduce the time involved manning outside jobs. The system will automatically telephone, e-mail and text individual officers, based on seniority, when an outside job is available. Ms. Mailander will get more information for the Council.

Part 3 – Creation of Female Locker Room at Firehouse: Ms. Mailander explained that the Fire Department has several female candidates being considered for the position of firefighter. Accordingly, certain capital fund modifications consisting of an additional bathroom and locker room are needed in order to comply with current guidelines. The estimated cost is $60,000. Under questioning by Councilman Voigt, Ms. Mailander said that there are female candidates near the top of the hiring list and the retirement of a current firefighter is anticipated at the beginning of this year.

            4.)        Review Proposals for Pilot Program for Ridgewood Resident Commuter Transportation to and from Ridgewood Train Station       

Ms. Mailander explained that the Village received one proposal for this project. Upon review, Mr. Rutishauser does not feel the proposal complies with the intent of the RFP. The Village Attorney also agrees that the proposal is not responsive to the specs.

Under questioning by Councilwoman Walsh, Mr. Philip Swibinski, of the consulting firm Vision Media, who prepared the proposal from Uber Technologies, said he will check into why the proposal has several layers of companies involved. Since the company is not clearly identified as Uber, Councilwoman Walsh expressed a concern with safety issues regarding passengers. Mr. Swibinski assured the Council that they would indeed be working with Uber; however, he will look into the matter further.

Councilman Hache expressed a concern with the cost proposal not including the cost. Mr. Swibinski said the way the service works, it is not really possible to answer some of the questions that were proposed in the RFP, specifically, asking for a definitive cost on each ride. Councilman Hache asked for an average range over two years. Mr. Swibinski suggested that Uber would be flexible on the cost and that a cost could be determined based on the amount of money the Village is willing to pay for this service and cap it at this. During the original meeting with Uber, cost factors such as the potential length of the program, the potential number of residents who would use it and the amount of subsidy the Village will provide were discussed.

Under questioning by Mayor Knudsen, Mr. Swibinski said he will check into why the Equal Opportunity Compliance Requirements were not submitted.

Under questioning by Councilman Sedon, Mr. Roger’s explained that once this bid is rejected, the process must begin again. If the bid is rejected again, negotiations may begin.

            5.)        Approve RFP for Traffic Engineering Services

Ms. Mailander explained that the RFP involves the area west of the railroad tracks, around the George Washington School area, with a particular emphasis on pedestrian and vehicle safety, parking, traffic management, and resident quality of life.

Mr. Rutishauser referred the Council members to Section D of the RFP which detailed the proposed scope of work.

Under questioning by Councilman Voigt, Mr. Rutishauser said a supply assessment will be conducted to determine peak and nonpeak parking demand.

Under questioning by Councilwoman Walsh, Mr. Rutishauser explained that this traffic study encompasses Godwin Avenue, Sherman Place, Pomander Walk, Washington Place with the George Washington Middle School, West Ridgewood Avenue, and Garfield Place. Other locations could be added if requested by the Council.

Under questioning by Mayor Knudsen, Mr. Rutishauser said this study could begin in approximately 3 weeks after approval, with a final report issued in about 5-6 months. He did not know the extent of the cost, but he estimated that it could be between $30,000 and $60,000. Mr. Rutishauser said that he could add time frames to the RFP, detailing when certain tasks are due, in order to accelerate the time needed for completion. Some of the work has already been done in-house, such as the volume and speed count studies that the Police Department prepared. Information available in-house will not be duplicated but will be made available to the selected consultant. Mayor Knudsen expressed a particular concern with problems on Sherman Place. Mr. Rutishauser said he met with residents and he has information to develop an ordinance, particularly for the southern half of Sherman near Godwin. Noting that the residents have lived with an imposed change since June 2016, Mayor Knudsen asked if the study time could be accelerated. Councilman Sedon felt it made sense to look at every option possible to move things along, but he noted that fixing the problem on one street may create problems on another street. Looking at the whole area would prevent this type of cause and effect issue. Mr. Rutishauser said that he will present his list of ordinance items and the resolution to the Council at the January 25^th meeting.

Councilman Hache asked to look at the intersection of Godwin and Doremus, as well. He described a dangerous situation when vehicles make right turns. Mr. Rutishauser said these streets are located at the start of a critical corridor leading to the Ackerman/S.Monroe/Lincoln traffic light.

            6.)        Award EUS – Sanitary Sewer Manhole Repair

Ms. Mailander explained that the manhole frame and cover located in the travel lane of North Maple Avenue by number 550 needed to be replaced as soon as possible to avoid a traffic hazard. The Streets Division did not have staff available so ConQuest Construction, Inc., was contacted and the manhole was replaced the next day. This effort can be paid for from the Capital Paving Ordinance.

            7.)        Approve Fees – Graydon Pool, Summer Day Camp, Tennis Badges

Ms. Mailander explained that Graydon Pool guest passes have been $10 for at least the past 10 years. An increase to $15 is suggested, which may encourage people to purchase seasonal memberships. All other membership categories will remain the same.

The Summer Day Camp participant fee has been $525 per camper since 2013. Due to increased costs of transportation, salaries, etc., an increase to $550 per camper is suggested for the 2017 and 2018 seasons.

The Tennis Fees for 2017 and 2018 will remain unchanged.

Under the request of Councilwoman Walsh and Mayor Knudsen, Ms. Mailander will find out how many guest passes and seasonal memberships were sold over the last five years for comparison purposes.

            7.)        Approve RFP for Grant Writer

Ms. Mailander explained that one proposal was received from Bruno Associates, Inc. However, the proposal was not filled out correctly and does not comply with the intent of the RFP. There is no cost or hours required quoted for the scope of services other than a $50 per hour rate. Ms. Mailander suggested rejecting this proposal and discussing a different way to pursue this at the January 25^th meeting.

1. Policy

            1.)        Donation to Police Department - Motorcycle

Ms. Mailander explained that the Police Department has been offered a donation of a motorcycle from a Glen Rock resident who has made this type of donation to other area police departments. This person does not have any applications pending in front of any board or committee in the Village. In a memorandum to Ms. Mailander dated January 3, 2017, Police Chief Luthcke wrote that the motorcycle would allow the police department to improve their community policing as it combines the approachability of a bicycle with the responsive speed of a motor vehicle. Motorcycles are less expensive to run and maintain, yet can be fully equipped and get into smaller areas than a car or truck. The department is very excited to get this opportunity and look forward to being able to showcase the motorcycle at numerous community events.

Under questioning by Councilman Hache, Ms. Mailander explained that there are police officers on the force now who drive motorcycles. Certain protected gear and equipment will need to be purchased; all of which can be put into the Capital Budget.

            2.)        Boards and Committees – Structures and By-laws

Ms. Mailander explained that these are guidelines for by-laws and charters for Boards and Committees.

Mayor Knudsen thanked the person who developed this template, Rei Shinozuka. She explained that this document will offer an opportunity for all the Village boards and committees to create by-laws that are appropriately defined and posted on each of the individual pages on the Village Website. It will show the organization, where the meetings are, the process involved and what the objectives are. The by-laws will then be drafted and voted by consensus of the members and subsequently approved by resolution to ensure that they are consistent with the mandate of the committee.

Under questioning by Councilman Voigt, Mr. Rogers explained that if the Council will be reviewing these by-laws after they are approved by the board or committee members, they could be approved as an authorizing resolution. The authorizing resolution will be the controlling document. The by-laws further define the operation of the committees.

Councilman Sedon noted that most of the committees he has sat on do not have by-laws. The guidelines will help the boards and committees make the by-laws their own and applicable to their particular situations. By-laws are helpful when there are change overs, such as new members.

Mr. Rogers asked that a “conflict of interest” statement should be included in all by-laws. He also noted that the words illegal or improper are sometimes used when people think that a particular committee does something they are not supposed to do. He suggested using the legal term, ultra vires, which means beyond power.

Mayor Knudsen pointed out that the creation of these guidelines had nothing to do with the FAC. It had to do with concerns involving several committees which resulted in a realization that there was no system in place that guided the different boards and committees. She felt it is the responsibility of the Council to ensure that everyone is acting in a consistent and appropriate manner and to have it formed by resolution. It is very important to have continuity throughout all the committees.

Ms. Mailander suggested having a resolution detailing what the Council wants for the structure and then going forward and giving it to all the boards and committees so that they have this guidance. Mayor Knudsen felt the Council should review all the by-laws, adopt those, and prepare a resolution to ensure that they are consistent. The by-laws would also help residents who may be interested in joining a particular board or committee learn more about it before making a decision. All Council members were in agreement.

Councilman Sedon suggested that when the resolutions are approved, copies of the original resolutions that formed each committee be included as well, so the by-laws can be modeled off these resolutions. Ms. Mailander stated that this could be done.

A resolution will be prepared for next week.

1. Operations

            2.)        Shared Services – Purchase of Brine from Borough of Hawthorne

Ms. Mailander explained that this is a Shared Services Agreement with the Borough of Hawthorne to purchase salt brine for use as a pre-treatment for ice control. The Village has done this in the past. The cost would be $0.15 per gallon.

7. Review of January 11 2017 Regular Public Meeting Agenda

Ms. Mailander stated that next week there will be two proclamations including Jamboree Days and Recognition of Dr. Martin Luther King, Jr. Day. There is a Presentation of Certificates to and Recognition of State Champions – RHS Maroons Football Team Members and Coach Chuck Johnson. Ordinances for introduction include: Water Main Replacement at Stream Crossings- Linwood Avenue and Beechwood Road. Resolutions include: Award Contract – Ridgewood Water -Purchase of Truck Chassis and Award of Contract – Purchase of Chemical Tanks for the truck.

The following ordinances are schedule for introduction in the general part of the agenda: Amend Ordinance for Parking and Traffic in the CBD; Bond Ordinance – Street Paving and Streetscape, Police Department Scheduling Software and Creation of Female Locker Room at Firehouse; Amending Chapter 145 – Fees – Graydon Pool, Summer Day Camp, and Tennis Badge Fees; and Ordinance Amendment Chapter 190 Land Use and Development.

The scheduled public hearings include: Amend Chapter 263 – Valet Parking Services – Annual Operating Permit Fee and Requirement to Cover Valet Parking Signs; Amend Chapter 145 – Fees- Ridgewood Parking Permit Ordinance – Parking Permit for All Parking Lots; Establish Regulations for Short Term Rentals of Private Homes; Amend Chapter 265 – Vehicles and Traffic – Establish No Left Turn at Van Neste Square; Amend Chapter 265 – Central Business District Employee Parking Permits to Establish Monthly Parking Permits - Cottage Place and North Walnut Street Parking Lots; Amend Chapter 145 - Fees - Central Business District Employee Monthly Parking Permits.

Resolutions include: Award Contract Under State Contract - 9mm Handguns and Ammunition; Award Contract - Hook Lift Truck and Vehicle Rack Body Truck - Parks Department; Award Extraordinary, Unspecifiable Services Contract - Sanitary Sewer Manhole Repair; Approve Shared Services Agreement - Purchase of Brine (Hawthorne); Approve Shared Services Agreement - Bergen County Police Chiefs Association Mutual Aid Plan and Rapid Deployment Force (done annually); Reject Bid - Pilot Program for Ridgewood Resident Commuter Transportation to and from Ridgewood Train Station; Authorize Tax Assessor/Tax Collector to File appeals and/or Settlement Stipulations; and Accept Donation to Police Department - Motorcycle; Approve RFP for Traffic Engineering Services; Establishing Structures for Committee By-Laws.

8. MANAGER’S REPORT

Ms. Mailander read from an e-mail from John Sperber, Superintendent of the Water Pollution Control Facility. When he came he noticed that the Sodium Hypochlorite Injection System was less than optimal. It didn’t provide adequate mixing between the tanks; however, it did not create a compliance issue as proper disinfecting did occur.   If two much sodium hyperchloride is used more sodium bisulfite is needed to dechlorinate.   The cost to repair this was $100.00 and immediately a better dosage was realized. This has been in place for one year and the result was a savings of $3,500 in 2016 versus 2015. This savings is expected to be an annual savings. Mr. Sperber also changed the old style pumps. The new pumps are $700 versus $1,100 for the old ones. The new pumps should last longer and are more operator friendly. Ms. Mailander congratulated Mr. Sperber on these cost saving improvements and hoped they would continue.

Ms. Mailander read from an e-mail from Bill McCabe, a Ridgewood resident, commending recycling center employee Marion who helped him out when his car broke down. Mr. McCabe said the center was very busy and the weather included freezing rain, yet Marion stopped everything to help him. Ms. Mailander said she has received many complimentary e-mails about Marion and she went to the recycling center to meet him and congratulate him. She observed how Marion went immediately up to the residents’ vehicles to help them unload their recyclables. Ms. Mailander thanked all residents who write to the Village commending their employees.   Mayor Knudsen spoke of how much these comments are appreciated by both the Village and the employee.

Ms. Mailander reported that the underground PSE&G gas main work on the CBD throughout North and South Broad Street as well as Franklin and Walnut will begin on January 16^th. The entire project will take about 3 months, weather permitting. There will be some night work done. Paving will be done after the completion of the project. Police will be present on the job and for the majority of the work at least one lane will be open. Sometimes there may be one lane divided into two so there can be two-way traffic. When traffic is not permitted there will be detour signs in the area and police will be present to direct people.

Ms. Mailander reported on the 2017 Supplemental School Tax Billing. A $929,800 permanent school tax levy to support a full-day kindergarten program was approved by the residents in November, 2016. Questions may be directed to Dr. Alfredo Aguilar, the school district’s business manager at 201-670-2700 x 10503. Both the supplemental school tax bills and the current tax bills are due on February 1, 2017 and May 1, 2017. After that, it will be incorporated into the regular tax bills.

Ms. Mailander reported that the Village is currently in Area D and leaf removal should be completed except for on the mains. Street sweepers will start. The mains need to be done with a leaf vac and those will be completed by the end of next week, weather permitting. Any remaining leaves residents have must be bagged in biodegradable bags and taken to the recycling center.

Ms. Mailander stated that Christmas tree pickup has started on the west side and will move next week to the east side. Residents are asked to get their trees to the curb no later than January 13^th. So far this season, the Village has picked up over 750 Christmas trees. The average pick up is between 3,000 and 3,500 each holiday season.

Ms. Mailander reminded everyone that if there is an icing condition or snow, garbage cans must be moved to the end of the driveway by the curb so they can be picked up safely. Snow must be removed from all residential sidewalks within 24 hours of the snowfall. This is especially important near the schools but is required of all residential areas in the Village.

Ms. Mailander reported that the sales of Annual Parking Permits are going smoothly at Village Hall. Several changes were made for commuters, CBD employees and shoppers and diners. The figures as of this morning are as follows: 166 premium hang tags; 72 downtown hang tags; 21 park and ride hang tags; 19 CBD monthly employee hang tags; 22 CBD monthly employee stickers and 1 non-resident hang tag on Cottage Place.

Ms. Mailander said that a note of appreciation was received for tours of the Weather Pollution Control Facility provided to Bergen Community College students all semester. The tours were led by Superintendent John Sperber and Village Engineer Christopher Rutishauser. The professor from Bergen Community appreciated the tours and the information.

Ms. Mailander reported that Bergen County Parks and the Rutgers Center for Environmental Sustainability are working together to develop the first comprehensive master plan for all County Parks. With nearly 10,000 acres of open space and recreational facilities the Bergen County Parks System needs a formal plan to guide the preservation and management of existing parks while outlining what is going to be done in the future. All Bergen County residents are encouraged to attend community information sessions to be held in various areas including Teaneck, Mahwah, Closter, Paramus, Lyndhurst, and River Vale. Ms. Mailander encouraged everyone to attend one of these sessions.

Ms. Mailander announced that the 2017 Village Calendars will arrive in the mail by the end of this week.

Ms. Mailander mentioned that the Chamber of Commerce is sponsoring Restaurant Week January 15 to 19 and January 22 to 26 at participating restaurants. Each business will prepare a three-course, prefixed menu for $25.17. Participating restaurants are listed on the Village website. Calling in advance is recommended.

9. VILLAGE COUNCIL REPORTS

Councilman Voigt reported on behalf of the Planning Board. The site plans are up and running as far as the evaluation of those go. The Board continues to review the Chestnut Village Site Plan. Traffic and pedestrian safety issues were discussed. Additional installation of crosswalks and sidewalks on Robinson Lane were suggested. There is a question as to whether the Village of Ridgewood or Chestnut Village will be responsible for the cost and this will be discussed further. The Onclave Site Plan review was postponed until the March 7, 2017 meeting. The next Planning Board meeting is scheduled for January 17, 2017. The agenda involves either the Dayton or Ken Smith site plans. These Board meetings will be televised.

Councilman Voigt reported on behalf of the FAC. The next FAC meeting will be tomorrow evening at 6:30 pm in the Garden Room. At this meeting, the members will be looking at the two-year revenue expense projections for the parking utility and comparing the use of parking kiosks versus parking meters and different pricing scenarios in the various areas, looking at the potential for the introduction of a garage on Hudson Street and how that is going to affect revenues. Mr. Rooney will be requested to incorporate this into this year’s budget. FAC findings will be presented to the Council in the near future.

Councilman Voigt spoke about the DEP grant and thanked the people who worked very hard on it. Hopefully it will be approved in time to start remediating the North Walnut Street area in March, 2017.

Councilman Voigt spoke of a parking analysis conducted by the FAC. He thanked Joan Groom for distributing surveys to area businesses in the high occupancy area that goes from Broad Street down to Oak Street and both sides of Ridgewood Avenue. He referred to a spread sheet that indicated what the day time parking looks like in this particular three block area. 650 parking spaces are available in and around that area which are filled by 650 cars. These particular cars are commuters or employees of the businesses, not patrons.

Councilman Voigt reported on a recent seminar he attended with Councilman Hache at the League of Municipalities in November, 2016, on the use of economic data with the intention of revitalizing central business districts. In a conversation with the two Councilmen, one of the presenters, Joe Getz, spoke about how important it was to have a parking garage in order for the downtown area to thrive. Mr. Getz stated that households located within a 5-mile radius of downtown have a disposable income of $101,000, which is the highest in the country. Mr. Getz said that businesses such as “Apple”, should be located in a downtown area versus a strip mall, like Tice Corners, to encourage people to visit downtown and stay for a longer period of time. People who can’t find parking don’t stay. Mr. Getz explained that there is about $900,000,000 worth of business in a 5-mile area. $450,000,000 of that is located outside of downtown. Councilman Voigt suggested that the Master Plan look at the CBD as an entity and to use a professional such as Mr. Getz to help gather data for a study to revitalize the CBD.

Councilman Hache added that Mr. Getz stated that he cannot help the Village unless the parking situation is improved.

Councilman Sedon reported that the Green Team met on December 27^th. Two members, Elle Gruber and George Wilson visited several businesses in the CBD to make them aware of the Green Business Recognition Program. Chairperson Jiffy Vermylen, and Councilman Sedon handed out some of the awards from last year. Councilman Sedon and Mr. Wilson met with representatives from the DEP who also have a similar Green Business Recognition Program.

Councilman Sedon reported that meetings will be set up with the Shade Tree Commission and potentially Ridgewood Environmental Advisory Committee (REAC) to map out some of the grants available for various projects, determine which are feasible, and come up with a schedule as the grants come up. REAC will meet on Tuesday at 6:30 pm and the Shade Tree Commission will meet at 7:30 pm in the Garden Room.

Councilwoman Walsh reported on the Ridgewood Arts Council. Mrs. Cynthia Halaby was a guest at the most recent meeting. Mrs. Halaby added valuable input on the importance of the Red Cross Historic Collection. Councilwoman Walsh said the members are involved in an ongoing discussion about ways of protecting and insuring valuable collections on display here or at other locations. The next project for the Ridgewood Arts Council, which is being spearheaded by Dana Glazer, is “Augmented Reality”. The members are hoping to collaborate with the Board of Education for Art Month and also with REAC during their Earth Day Celebration.

Councilwoman Walsh noted that a liaison is being sent to REAC to talk about the bike racks. There are many artistic bike racks available. She described one as being shaped like a coffee cup that could be put in front of a coffee establishment.

Councilwoman Walsh said the members also discussed future collaborations with the Ridgewood Arts Foundation. The members also talked about their calendar for the year and how they can work with all their projects and work with the other groups so that no one is overburdened.

Councilman Hache reported on the CBD Advisory Committee. The CBD Website and the Central Valet have gotten off to a good start.   Regarding the website, a recent meeting was held with the Village Manager and Chief Technology Officer to discuss the technology requirements and the setup. He noted that information on the website needs to be pulled together and there should be more positive information, such as reviews and ranking. The committee is also in the process of looking into public relations firms to help drive traffic to the website and promote downtown. Domain names are currently being investigated. The next meeting is tomorrow night at 7:30 pm in the Garden Room. The public is welcome and encouraged to attend and speak. Along with discussion on the website, the agenda will include adding a promotional video for the entire CBD, which will give individual businesses the opportunity to have their business featured or highlighted. The committee is looking into maximizing on-line visibility and exposure and plans to invite representatives from search engines such as Google and Yelp to discuss ways to increase exposure.   Councilman Hache spoke of how crucial foot traffic is for the viability of the CBD.

Councilman reported that there is a vacancy on the CBD Advisory Committee.

Councilman Hache reported on behalf of Parks and Recreation (PRC). The committee had a great, positive discussion about Graydon Pool. He referred to a report prepared by Janice Willett which was very useful in looking at the main concerns of people and the reasons why they go or don’t go to Graydon Pool. Graydon Pool needs to be looked at as a very unique amenity, which means it needs to be promoted like one.

Councilman Hache reported that there are two vacancies in the PRC. Ideally, the committee would like to have someone with public relations experience.

Councilman Hache agreed with the importance of updating the by-laws.

Councilman Hache spoke about parking on Hudson Street. He has been speaking to residents and business owners to collect their thoughts and input about the site. He spoke of the importance that everything done at the site is done with responsibility and full transparency and with proper consideration for the residents.

Councilman Hache spoke of the Winter Wonderland events at Van Saun Park and he encouraged everyone to go. The event was the idea of County Executive Jim Tedesco. Each town in Bergen County, has a Christmas tree displayed there. The Village tree was decorated by the Mayor, Deputy Mayor and Council members.

Mayor Knudsen thanked Angele Ekert and Lori Muller for donating a very special wood ornament that sat in the middle of the center of the tree and identified it every further as the Ridgewood tree.

Mayor Knudsen reported that the Planning Board met last night and worked diligently on the action items and cleaning up Chapter 190 and Chapter 29 under the Historic Preservation Commission. Mayor Knudsen said that this type of discussion has the potential to impact future projects and homes. For example, defining the difference between an awning and a canopy or what type of fencing should go around an in-ground pool versus an above ground pool and should the fence be removed when the pool is removed. Mayor Knudsen displayed a document with 21 pages of strike-outs and detail work and information concerning the types of group homes that could be located in a residential neighborhood. Mayor Knudsen praised Blais Brancheau for all his hard work.

Mayor Knudsen told the Council that on December 17^th, The Amazing Kids of Ridgewood presented a holiday concert at the Old Paramus Reformed Church. She described it as a wonderful concert that included piano solos, duets, violin and guitar solos, group dances and stand-up jokes. The Amazing Kids of Ridgewood also performed at senior citizen centers. The Men’s Orpheus Club held its holiday concert on December 17^th and 18^th with music director John Palatucci, Ron Levy on piano and Daniel Minogue on trumpet. The Montclair State University West African Drumming and Dancing Ensemble was a thrill for everyone.

Mayor Knudsen reported that the Village’s Lighting of the Menorah was held on December 26^th. She had the honor and privilege to say a few words and she thanked Rabbi Fine for organizing. It was a wonderful time for everyone regardless of their faith.

Mayor Knudsen said that the Library hosted a New Year’s Eve Countdown Celebration with over 60 children participating with parents. The children learned about New Year’s traditions from around the world and learned how to say Happy New Year in sign language. There were music, songs and stories as well as Coloring with the Mayor.

Mayor Knudsen said she continues to be the official spokesperson for the Ridgewood Fire Department Adopt a Hydrant Program. If someone has a hydrant in front of their home, they can register on the Ridgewood Fire Department website. Adopting a Hydrant obligates you to clean snow and debris and keeping the hydrant clear. A certificate will be awarded to participants.

Ms. Mailander reported that the Village website now contains the dates, times and places of all the board and committee meetings. Ms. Mailander asked to be made aware of any that are missing.

10. PUBLIC COMMENTS

Saurabh Dani, 390 Bedford Road, stated that when the new Council started work back in July, one of the Council members met him for coffee. He wanted Mr. Dani to come to the next Council meeting and ask questions to Mayor Knudsen and Councilman Hache about one issue and then immediately ask him to comment and express his views. Mr. Dani chose not to participate in what he described as theatre. He decided to speak this evening because he felt this scripted theatre happened again at the start of tonight’s meeting, especially since the Councilman’s statement was ready. Mr. Dani spoke about the failure of both the Councilman and the resident to disclose that the resident asking the question was a member of the Councilman’s campaign committee. Mr. Dani felt that the Councilman did not address the resident’s comments or questions in his statement.  Mr. Dani suggested that the Councilman knew there was no illegality, so he did not address it. Mr. Dani respectfully requested that, if this was a prearranged play, the Councilman should resign because he insulted a resident by asking him to lie at the podium.

Mr. Dani asked Village Attorney Rogers if he was aware of any illegality and if his opinion was made known to the Council before the December 2^nd meeting, before the December 8^th meeting and before this evening’s meeting. Mr. Rogers said that before tonight he issued an opinion with regard to the circumstances involved in the e-mails and the Mayor’s involvement and whether or not there was a violation of the Faulkner Act, which he found there was none. Mr. Dani felt that if the Councilman knew that there was no violation but still brought it up at meetings and in response to a resident’s comments, he should resign.  

Rurik Halaby, 374 Evergreen Place, commended Councilman Voigt on his parking presentation. He questioned Councilman Hache’s comments on openness and transparency, stating that this has been done for the past two years working on the garage. He questioned the amount of parking spaces that were filled up between Uber and repricing, and questioned whether the filling up 5, 10, or 15 spaces would make a difference. Mr. Halaby felt the Council was “pleasing the base”. He felt that everyone should be able to debate and argue without taking things personally.

Mr. Halaby felt Ridgewood needed more housing, in particular the apartments. He felt it was a waste of money to try to fight them from coming into the Village.

Mr. Halaby referred to a letter he wrote many years ago to the Council which spoke about the need to revitalize downtown. He stated his objections to the aesthetics of the Brogan Dealership and Franklin Avenue.

Mayor Knudsen agreed that everyone should agree to disagree, respectfully and politely.

Mr. Jim Griffith, 159 S. Irving Street, expressed a concern that there were plans to possibly disband the FAC. Mr. Griffith spoke about the financial experience talent levels of the members of the FAC. Mr. Griffith acknowledged that he did not know the financial experience and talents of the Council members, but he assumed that it was not as strong. He felt the financial expertise of the FAC members was one of the most precious and talented tools the Council could utilize to do their job. Mr. Griffith felt the budget has improved over the three years the FAC has existed. He urged the Council to reevaluate any thought of disbanding the FAC and he offered his help, if needed. He described the FAC as a golden tool that the Village of Ridgewood deserves to have.

Hans Lehman, 234 Union Street, asked the Council to ask Mr. Rogers to draw up a template for the by-laws so that all the committees have a basis on which they can build their individual by-laws.

Mr. Lehman thanked Mayor Knudsen for her comments after he spoke earlier this evening. He did, however, object to Mayor Knudsen ending these comments indicating the Council had more important business to attend to. Mayor Knudsen explained that she was referring to the on-going social media posts, allegations and accusations that she broke the law that went on from November 2^nd until the end of December and continued, when in fact on November 2^nd Councilman Voigt knew full well that no such thing happened. The statement she made was not made to trivialize Mr. Lehman or his concerns because she cares for his concerns as well as her own, namely that she should be unfairly targeted and that a suggestion would be made that the Prosecutor’s Office should be called on baseless accusations that were debunked months ago.

Councilwoman Walsh called a point of order, asking the Council members to go into Closed Session to discuss this issue.

For the record, Mayor Knudsen stated that it was between Council in Closed Session and it was resolved in Closed Session on November 2^nd. It should never have been brought into this forum.

Janice Willett, 207 Prospect Street, spoke about the wonderful job Marion was doing at the recycling center. This type of service gives taxpayers the sense that they are getting value for their dollar.

Ms. Willett implored the Council not to raise the guest pass cost at Graydon Pool. She asked that it be reduced to $7.50 or $5. She felt that $15 was a lot of money for those who just wish to stay for a short time. Many people do not buy the season pass because they work during the week and can only go to the pool on weekends. The reduced rate may encourage more people to come, observe how nice it is, and purchase season passes the next year.

Ms. Anne Loving, 342 S. Irving Street, agreed with Ms. Willett’s comments on Graydon Pool. Ms. Loving thanked the Council for moving ahead with establishing by-laws for all committees. Ms. Loving stated that whether it’s about an elected official breaking the law, or whether it’s about an employee of the Village resigning and having the resignation accepted, it is understandable that anyone could misinterpret a situation. An incorrect conclusion that perhaps someone broke the law or perhaps someone incorrectly accepted a resignation based on limited or false information could be reached. Once the facts have been established, as they have been established for a long time about anybody breaking any law and certainly about the Roberta Sonenfeld resignation, not eviction, anyone continuing to broadcast a false line is lying.

Mr. Boyd Loving, 342 S. Irving Street, felt that $15 a day for a guest pass a Graydon Pool is too expensive. Mr. Loving did notice that the maintenance at Graydon Pool is not as good as it could be. The restrooms are a chief complaint of a lot of people, and he questioned why they have not yet been upgraded. Little things such as a fresh coat of paint could improve it greatly and attract more people.

Mr. Boyd spoke about new signs posted at the recycling center about changes to recycling that certain containers are not being accepted. These prohibited containers include plastic from salad containers and bakery products. Mr. Boyd said this has not been communicated to the public with the exception of the signs. Ms. Mailander explained that the market is no longer taking these types of plastics. A new green guide is coming out which will delineate the plastics that can be recycled and those that cannot.   Someone from the recycling center will address this issue at a Council meeting in the near future.

Ms. Lorraine Reynolds, 550 Wyndemere Avenue, stated her disgust at what she heard tonight. She felt it was terrible that Councilman Voigt knew on November 2^nd that there was nothing done wrong and he kept talking about it. Councilman Voigt responded that he only said it twice and that the opinion expressed was an opinion not gospel. Ms. Reynolds understood that Mr. Voigt had a legal opinion and then continued to say things otherwise. She thanked Mayor Knudsen for clearly explaining the situation and for keeping her cool. She agreed that everyone should agree to disagree and not hurt anyone.

11. RESOLUTION TO GO INTO CLOSED SESSION

Ms. Mailander read Resolution #17-01 to go into Closed Session as follows:

12. ADJOURNMENT

There being no further business to come before the Village Council, on a motion by Councilwoman Walsh, seconded by Councilman Sedon, and carried unanimously by voice vote, the Village Council’s Work Session was adjourned at 10:36 p.m.

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                                                                                                                     Susan Knudsen      

                                                                                                                           Mayor

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            Donna M. Jackson

            Deputy Village Clerk