VILLAGE OF RIDGEWOOD
VILLAGE COUNCIL
REGULAR PUBLIC MEETING
JULY 20, 2016
8:00 P.M.
1. Call to Order - Mayor
2. Statement of Compliance with the Open Public Meetings Act
3. Roll Call - Village Clerk
4. Flag Salute and Moment of Silence
5. Acceptance of Financial Reports
6. Approval of Minutes
7. Proclamations
NONE
8. Swearing-in of Police Chief Jacqueline B. Luthcke
9. Comments from the Public (Not to exceed 5 minutes per person - 30 minutes in total)
10. Village Manager's Report
11. Village Council Reports
12. ORDINANCES – INTRODUCTION
3540 – Amend Chapter 190 – Land Use and Development – Regulations for Political Signs and Temporary Signs – Establishes regulations for political signs and temporary signs in all districts including where these signs cannot be placed and requiring times for removal of the signs
3541 – Repeal Ordinance 3066 – Repeals Ordinance 3066
13. ORDINANCES - PUBLIC HEARING
NONE
14. RESOLUTIONS
THE FOLLOWING RESOLUTIONS, NUMBERED 16-201 THROUGH
16-228 ARE TO BE ADOPTED BY A CONSENT AGENDA, WITH ONE VOTE BY THE VILLAGE COUNCIL. THERE IS A BRIEF DESCRIPTION BESIDE EACH RESOLUTION TO BE CONSIDERED ON THE CONSENT AGENDA. EACH RESOLUTION WILL BE READ BY TITLE ONLY:
16-201 Award Contract Under State Contract - Bulletproof Vests – Police Department (NTE $6,438) – Awards a contract under State Contract to Lawmen New Jersey Supply Co.,7115 Airport Highway, Pennsauken, NJ
16-202 Award Contract Under State Contract - Portable Radios – Parking Enforcement Officers (NTE $10,478.40) – Awards a contract under State Contract to Motorola Solutions, c/o Regional Communications, 64 Midland Avenue, Paramus, NJ
16-203 Award Contract Under State Contract – Four Ford Police Interceptor SUVs ($155,000) – Awards a contract under State Contract to Winner Ford, 250 Berlin Road, Cherry Hill, NJ
16-204 Award Contracts Under State Contract – Four Video Recording Systems, UHF Radios, and Computers for Police SUVs – Awards contracts under State Contracts to: For mobile video recording system - Watch Guard, c/o Advanced Electronic Design/Patrol PC, Vendor #00167, 344 John Dietsch, Units 1 & 2, North Attleboro, MA (NTE $18,000); For UHF radios for vehicles - Kenwood Radio, c/o Regional Communications, 64 East Midland Avenue, Paramus, NJ (NTE $7,100); For Panasonic computers for vehicles – CDW-Government, 230 North Milwaukee Avenue, Vernon Hills, IL (NTE $17,200)
16-205 Award Contract Under State Contract – Chevy Tahoe SUV – Fire Department (NTE $44,991) – Awards a contract under State Contract to Day Chevrolet, Inc., 3996 William Penn Highway,Monroeville, PA
16-206 Award Contract Under State Contract – Telephone System Upgrades (NTE $48,000) – Awards a contract under State Contract to Extel Communications, 830 Belmont Avenue, North Haledon, NJ
16-207 Award Contract – Striping of Police SUVs (NTE $5,200) – Awards a contract to American Graphics, 39-26 Broadway, Fair Lawn, NJ
16-208 Title 59 Approval – Telephone System Maintenance and Emergency Troubleshooting Service – Approves the plans and specifications for Telephone System Maintenance and Emergency Troubleshooting Service, Various Locations, July 1, 2015 through June 30, 2016, inclusive in the Village of Ridgewood, prepared by the Engineering Division, pursuant to Title 59
16-209 Award Contract – Telephone System Maintenance and Emergency Troubleshooting Service (Various Rates) – Awards a contract to the lowest responsible bidder, Extel Communications, Inc., 830 Belmont Avenue, North Haledon, NJ
16-210 Title 59 Approval – Snow Plowing Services – Approves the plans and specifications for Snow Plowing Services (November 1, 2016 through May 1, 2017, inclusive) in the Village of Ridgewood prepared by the Engineering Division, pursuant to Title 59
16-211 Award Contract – Snow Plowing Services (Various Rates) – Awards a contract to the lowest responsible bidder, ConQuest Construction, 20 Carver Avenue, Westwood, NJ
16-212 Award Contract to Sole Source Provider – Radar System for Police Vehicles (NTE $10,000) – Awards a contract to a sole source provider, Stalker Radar, c/o Applied Concepts, Inc., 2009 Technology Drive, Plano, TX
16-213 Award Professional Services Contract – Engineering Services – Out of Service Well Rehabilitation Study – Ridgewood Water (NTE $110,000) – Awards a no bid Professional Services contract to D.J. Egarian & Associates, Inc., 271 Route 46 West, Suite G208, Fairfield, NJ. The required Pay to Play forms have been filed with the Village Clerk.
16-214 Award Professional Services Contract – Professional Engineering Services for Design of Ultraviolet Disinfection System for WPCF Effluent (NTE $15,000) – Awards a no bid Professional Services Contract to Natural Systems Utilities, LLC, 2 Clerico Lane, Suite 1, Hillsboro, NJ
16-215 Award Contract – Final Additional Award – Emergency and Routine Servicing and Repair of Electric Source (NTE $126,000) – Awards a final additional award to the original contractor, Roberge Electric Co., 150 Johnson Avenue, Dumont, NJ
16-216 Reject Bid – Furnishing and Delivering of Ortho Poly Phosphate – Rejects the one bid received on June 1, 2016 due to the fact that the bid was incomplete and not in compliance with the listed specifications
16-217 Reject Bids – Property Maintenance Services – Rejects the bids received for this project, due to the fact that the bidders failed to understand the intent of the bid
16-218 Authorize Shared Services Agreement – Purchase of Bulk Water (Hawthorne) – Authorizes an amended Shared Services Agreement with the Borough of Hawthorne for the purchase of bulk water in order for Ridgewood Water to meet the demands of its customers in an efficient manner
16-219 Authorize Refund of Excess Application Fees – 257 East Ridgewood Avenue, LLC – Authorizes the return of the overpayment of application fees to the Planning Board made by 257 East Ridgewood Avenue, LLC in the amount of $3,887.49
16-220 Authorize Release of Bond for Clear Wireless – 45 North Broad Street – Authorizes the release of a bond in the amount of $4,295, for Clear Wireless, the former applicant to the Zoning Board of Adjustment, because the project is satisfactorily complete
16-221 Accept 2015 Annual Audit Report - Accepts the annual audit for 2015 and certifies that all members of the Village Council have reviewed, at a minimum, the sections of the audit entitled “Comments and Recommendations”
16-222 Accept 2015 Corrective Action Plan - Accepts the Corrective Action Plan proposed to correct the deficiencies found in the 2015 Annual Audit
16-223 Increase Petty Cash Fund for Fleet Services Division – Increases the petty cash fund for the Fleet Services Division to $200.00
16-224 Authorize Tax Collector to Charge for Mailing of Tax Sale Notices - Authorizes the Tax Collector to charge $25 per mailing of the tax sale notice and add it to the cost of the tax sale
16-225 Authorize Encroachment Agreement – 51 North Broad Street – Authorizes an encroachment agreement for gooseneck lamps atop their sign, which will encroach into the Village right-of-way
16-226 Revise and Supersede Resolution #16-137 – Waiver of Regulations for A-Frame Signs in the Central Business District – Revises and supersedes Resolution #16-137 to include enforcement provisions
16-227 Establish Central Business District Advisory Committee – Establishes a Central Business District Advisory Committee to establish programs and initiatives to enhance the Central Business District
16-228 Appoint Alternate Public Defender ($200/case) – Appoints David Altieri, Esq., as the Alternate Public Defender
THE FOLLOWING RESOLUTION, NUMBERED 16-229, WILL BE CONSIDERED SEPARATELY AND READ IN FULL:
16-229 Appoint Bond Counsel (NTE $35,000)
15. Comments from the Public (Not to Exceed 5 minutes per person)
16. Resolution to go into Closed Session
17. Closed Session
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Legal – Village Taxi; Update on CBR Negotiations
18. Adjournment
