REGULAR PUBLIC MEETING
DECEMBER 11, 2019 : 8:00 P.M.
1. Call to Order - Mayor
2. Statement of Compliance with the Open Public Meetings Act
3. Roll Call - Village Clerk
4. Flag Salute and Moment of Silence
5. Acceptance of Financial Reports
6. Approval of Minutes
7. Proclamations
NONE
8. Swearing-In of Police Officer James Bigos
9. Awards to Police Officers
A. Service at Motor Vehicle Accident – Sgt. Kyle Finch, Patrol Officers Jack Knudsen, Brandon Donnelly, Kyle Monton, Patrick Daly and Glen Rock Police Sgt. Greg Carter
B. MADD Awards – Most DWI Arrests in Ridgewood - Police Officers: Keith Killion, Kyle Monton, and Kyle Scarpa
3-20, Decorum, the Village Council meetings shall be conducted in the following manner:
Manner of Addressing Council
Persons other than Council members may be permitted to address the Council in the proper order of business. A person present may, upon recognition by the Chair, be heard either upon ordinances upon second reading or at the time of petitions and oral communications from the public and at such other times as the Council may, by majority vote of those present, specifically permit. No person shall address any remark or question to any specific Council member, nor shall any person be permitted to address the Chair while a motion is pending. A Council member may, through the Chair, respond to any communication or address received pursuant to this section.
Decorum
Any person who shall disturb the peace of the Council, make impertinent or slanderous remarks or conduct himself in a boisterous manner while addressing the Council shall be forthwith barred by the presiding officer from further audience before the Council, except that if the speaker shall submit to proper order under these rules, permission for him to continue may be granted by a majority vote of the Council.
10. Comments from the Public (Not to exceed 3 minutes per person - 40 minutes in total)
11. Village Manager's Report
12. Village Council Reports
13. ORDINANCES – INTRODUCTION – RIDGEWOOD WATER
NONE
14. ORDINANCES - PUBLIC HEARING – RIDGEWOOD WATER
NONE
15. RESOLUTIONS – RIDGEWOOD WATER
THE FOLLOWING RESOLUTIONS, NUMBERED 19-394 THROUGH
19-409 ARE TO BE ADOPTED BY A CONSENT AGENDA, WITH ONE VOTE BY THE VILLAGE COUNCIL. THERE IS A BRIEF DESCRIPTION BESIDE EACH RESOLUTION TO BE CONSIDERED ON THE CONSENT AGENDA. EACH RESOLUTION WILL BE READ BY TITLE ONLY:
19-394 Title 59 Approval – Laboratory Analysis Services – Approves the specifications for Annual Laboratory Analysis Services prepared by the Ridgewood Water Department, pursuant to Title 59
19-395 Award Contract – Laboratory Analysis Services (NTE $386,336) – Awards the second year of a two-year contract to the sole responsible bidder, Aqua Pro-Tech Laboratory, 1275 Bloomfield Avenue, Building 6, Fairfield, NJ
19-396 Title 59 Approval – Annual PFAS Laboratory Analysis Services – Approves the specifications for Annual PFAS Laboratory Analysis Services prepared by the Ridgewood Water Department, pursuant to Title 59
19-397 Award Contract – Annual PFAS Laboratory Analysis Services (NTE $91,000) – Awards the second year of a two-year contract to the lowest responsible bidder, SGS North America, 201 Route 17 North, Rutherford, NJ
19-398 Title 59 Approval – Cold Water Meters – Approves the specifications for Cold Water Meters prepared by the Ridgewood Water Department, pursuant to Title 59
19-399 Award Contract – Cold Water Meters (NTE $199,279) – Awards the second year of a two- year contract to the lowest responsible bidder, Rio Supply, Inc., 100 Allied Parkway, Sicklerville, NJ
19-400 Title 59 Approval – Tree Maintenance Services – Approves the specifications for Tree Maintenance Services for Ridgewood Water prepared by the Ridgewood Water Department, pursuant to Title 59
19-401 Award Contract – Tree Maintenance Services (NTE $40,000) – Awards the second year of a two-year contract to the lowest responsible bidder, Downes Tree Service, 65 Royal Avenue, Hawthorne, NJ
19-402 Title 59 Approval – Servicing and Repair of Potable Water Pumping Facilities – Approves the specifications for Servicing and Repair of Potable Water Pumping Facilities prepared by the Ridgewood Water Department, pursuant to Title 59
19-403 Award Contract – Servicing and Repair of Potable Water Pumping Facilities (NTE $400,0000) – Awards the second year of a two- year contract to the sole responsible bidder, William Stothoff Company, Inc., 110 River Road, Flemington, NJ
19-404 Title 59 Approval – Furnishing and Delivering Sodium Hypochlorite Solution – Approves the specifications for Furnishing and Delivering Sodium Hypochlorite Solution prepared by the Ridgewood Water Department, pursuant to Title 59
19-405 Award Contract – Furnishing and Delivering Sodium Hypochlorite Solution (NTE $111,735) – Awards the first year of a two-year contract to the lowest responsible bidder, Miracle Chemical Company, 1151B Highway 33, Farmingdale, NJ
19-406 Title 59 Approval – Water Billing and Data Collection Services – Approves the specifications for Water Billing and Data Collection Services prepared by the Ridgewood Water Department, pursuant to Title 59
19-407 Award Contract – Water Billing and Data Collection Services (NTE $237,395) – Awards the third year of a three-year agreement to the sole responsible bidder, Computil, Inc., 30 Controls Drive, Shelton, CT
19-408 Authorize Agreement – Emergency Interconnection – Borough of Waldwick – Authorizes an Emergency Interconnection Agreement with the Borough of Waldwick, 63 Franklin Turnpike, Waldwick, NJ, as required by the NJ Department of Environmental Protection
19-409 Authorize Change Order – Improvements to Linwood and Cedar Hill Wells (NTE $14,390.59) – Authorizes a change order to the original lowest responsible bidder, William Stothoff Company, Inc., 110 River Road, Flemington, NJ. This change order is necessary for the installation of the well pump and appurtenances at the Cedar Hill Replacement well, in order to place the new well into production.
16. ORDINANCES – INTRODUCTION
3762 – Amend Chapter 190 - Establish Rules and Regulations for Winter Door Enclosures for Existing Restaurants – Establishes rules and regulations for winter door enclosures for existing restaurants during January and February of each year
3763 – Amend Chapter 145 – Fees – Parking Rates – Establishes new parking rates in parking lots and on the streets of the Central Business District and at the Park and Ride parking lot
3764 – Amend Chapter 265 – Vehicles and Traffic – Parking in Cottage Place and Cottage Place Annex Parking Lots – Establish Open Parking Spots for Both Lots – Establishes long term parking at both the Cottage Place and Cottage Place Annex parking lots, which is open to shoppers, diners, and Central Business District employees, on a first come, first served basis each day
3765 – Amend Chapter 190 – Land Use and Development – Permit Instructional Schools in OB-1 and OB-2 Zones – Amends this ordinance to allow for Instructional Schools in the OB-1 and OB-2 Zones on Route 17
3766 – Amend Chapter 265 – Vehicles and Traffic – Establish Village Employee Parking Zone – Chestnut Street – Establishes a Village employee parking zone on the west side of Chestnut Street, along the southbound direction in front of the Village-owned buildings, from 5:00 a.m. to 1:00 p.m., Monday through Friday
3767 – Bond Ordinance – Amend Title and Purpose of Previous Bond Ordinance #3392 to Purchase of Pickup Truck with Snowplow and Accessories for Water Pollution Control Facility – Amends the title and purpose of Ordinance #3392 from a sludge truck to a pickup truck with snowplow and accessories for use by the Water Pollution Control Facility
3768 – Amend Chapter 265 – Vehicles and Traffic – Parking Permit for Two-Wheeled Motorized Vehicles in Park and Ride Lot and Garber Square Train Station Lot – Amends this section of the Village Code to provide spaces for permit parking of two-wheeled vehicles in both the train station lot and the Park and Ride lot. Also establishes permit parking spaces for five two-wheeled vehicles at each location.
3769 – Amend Chapter 145 – Fees – Two-Wheeled Motorized Vehicles – Establishes the fees for two-wheeled vehicles parking at the Train Station or Park and Ride at $375 annually.
3770 – Amend Chapter 265 – Vehicles and Traffic – Establish Multi-Space Parking Meter Kiosk Sites – Establishes separate parking meter kiosk sites for streets and parking lots
17. ORDINANCES – PUBLIC HEARING
3755 – Police Department Salary Ordinance
3757 – Amend Chapter 265, Vehicles and Traffic – Parking Restrictions in Hawes School Area
3758 – Amend Chapter 105 – Animals – Definition of Kennel
3759 – Amend Chapter 105 – Animals – Cat Licensing
3760 – Amend Chapter 145 – Fees – Cat Licenses
3761 – Amend Chapter 190 – Land Use and Development – Winter Door Enclosures for Restaurants
18. RESOLUTIONS
THE FOLLOWING RESOLUTIONS, NUMBERED 19-410 THROUGH
19-439 ARE TO BE ADOPTED BY A CONSENT AGENDA, WITH ONE VOTE BY THE VILLAGE COUNCIL. THERE IS A BRIEF DESCRIPTION BESIDE EACH RESOLUTION TO BE CONSIDERED ON THE CONSENT AGENDA. EACH RESOLUTION WILL BE READ BY TITLE ONLY:
19-410 Approve 2020 Village Cash Management Plan - Annual resolution which approves the Cash Management Plan and Policy. This Cash Management Plan is to be used as a guide for Village officials when depositing and investing the Village’s funds.
19-411 Designate Official Newspapers for 2020 - Annual resolution which designates The Record and the Ridgewood News, and the Gannett Co., Inc. (the parent company of both newspapers) as the official newspapers of the Village of Ridgewood
19-412 2020 Annual Meetings Statement - Annual resolution which sets the schedule for the Village Council Meetings for 2020
19-413 Award Contract – Preparation of 2020 Village Council Meeting Minutes (NTE $9/page; $20,000 total) - Awards a contract for preparation of the 2020 Village Council Meeting minutes to Caitlin Powers, 413 Van Emburgh Avenue, Ridgewood, NJ as the sole quote
19-414 Award Contract – HVAC Replacement – 33 Douglas Place (NTE $26,275) – Awards a contract to the lowest responsible quote to DeSesa Engineering Company, Inc., 83 Dorsa Avenue, Livingston, NJ
19-415 Title 59 Approval – School Crossing Guard Services - Approves the plans and specifications for Furnishing and Delivering of Crossing Guard Services for Village School Posts for the Ridgewood Police Department, June 1, 2018 through July 31, 2019, inclusive, renewed for an Additional Year, June 1, 2019 through July 31, 2020, inclusive prepared by the Engineering Division, in conjunction with the Ridgewood Police Department, pursuant to Title 59
19-416 Award Contract – School Crossing Guard Services (387,369.45) – Awards the second year of a two-year contract to All City Management Services, Inc., 10440 Pioneer Boulevard, Suite 5, Santa Fe Springs, CA
19-417 Title 59 Approval – 2020 Concession - Refreshment Service – Graydon Pool – Approves the plans and specifications for Concession Refreshment Services – 2019, 2020, The Water’s Edge Café, Graydon Pool, prepared by the Department of Parks and Recreation, pursuant to Title 59
19-418 Award Contract – 2020 Concession Refreshment Service – Graydon Pool – Awards the second year option to Michael Sims, Mellsworth Foods, Inc., 102 East Main Street, Ramsey, NJ. The guaranteed rental revenue will be $9,500 for the summer season
19-419 Title 59 Approval – School Bus Transportation Services – Day Camp – Approves the plans and specifications for Furnishing and Delivering of School Bus Transportation Services for the Ridgewood Department of Parks and Recreation, June 1, 2019 through May 31, 2020 prepared by the Department of Parks and Recreation, pursuant to Title 59
19-420 Award Contract – School Bus Transportation Services – Day Camp (NTE $23,500) – Awards the second year of a two-year contract to the lowest responsible bidder, Trans-Ed, Inc., 2 Industrial Parkway, Paterson, NJ
19-421 Title 59 Approval – Landfill Disposal of Solid Waste – Approves the plans and specifications for Landfill Disposal of Solid Waste, prepared by the Sanitation Division, pursuant to Title 59
19-422 Award Contract – Landfill Disposal of Solid Waste (NTE $80.49/ton) – Awards a contract for 2020 and 2021 to the lowest responsible bidder, IWS Transfer Systems of NJ, Inc., 300 Frank W. Burr Boulevard, Suite #39, Teaneck, NJ
19-423 Award Contract Under State Contract – On-line Auction of Surplus Property – Awards a Contract Under State Contract to Municibid, 1635 Market Street, Suite 1600, Philadelphia, PA
19-424 Award Contract Under Sourcewell Cooperative Purchasing Contract – Western Snowplow for Ford F250 – Engineering Division (NTE $7,153.56) – Awards a Contract Under Sourcewell Cooperative Purchasing Contract to FDR Hitches, 1173 Goffle Road, Hawthorne, NJ
19-425 Award Professional Services Contract – Risk Management Consultants (NTE $60,000) - Awards a Professional Services contract under a
no-bid contract to Brown and Brown Metro, LLC, 56 Livingston Avenue, Roseland, NJ. The hiring of a Risk Management Consultant is required under the Joint Insurance Fund’s bylaws, and the required Pay to Play forms have been filed with the Village Clerk’s Office.
19-426 Award Professional Services Contract – Employee Assistance Program (NTE $5,000) - Awards a non-exclusive Professional Services Contract to West Bergen Mental Healthcare, 120 Chestnut Street, Ridgewood, NJ for an Employee Assistance Program
19-427 Award Professional Services Contract – Software for Finance Department (NTE $23,408.75) - Awards a no-bid Professional Services Contract to Edmunds & Associates, 301 Tilton Road, Northfield, NJ. The required Pay to Play forms have been filed with the Village Clerk’s Office.
19-428 Authorize Additional Funding for Professional Services Contract – Site Remediation – Hudson Street Lot (NTE $125,000) – Authorizes additional funding be awarded to the original contractor, First Environment, 91 Fulton Street, Boonton, NJ. This additional funding is necessary due to the fact that additional work is necessary in order to address encountered contamination of soil on the Hudson Street lot, as well as in assisting in the disposal of excavated materials from the site in a manner satisfactory to the NJ Department of Environmental Protection.
19-429 Authorize Change Order – Roofing of Graydon Pool Buildings (NTE $3,300) – Authorizes a change order to the original lowest quote from Tri-State Roofing & Siding, LLC, 1022 Flora Street, Elizabeth, NJ. This change order is necessary due to the fact that the rafters and plywood on one of the buildings are rotted and they have to be replaced prior to the roofing on this building being done.
19-430 Declare Property Surplus – 2003 Packer Truck – Solid Waste Department – Declares this property surplus and authorizes the Village Manager to dispose of said property
19-431 Approve 2019 Budget Transfers - Annual resolution which transfers money in the 2019 budget from departments which have excess funds to those departments which do not have adequate funds
19-432 Approve 2020 Temporary Budgets - Approves the 2020 Temporary Budgets for the General budget, the Water Utility budget, and the Parking Utility budget, which will fund Village operations prior to the adoption of the 2020 Budget
19-433 Accept Donation – Ridgewood Baseball Softball Association (RBSA) – Fall Maintenance Program for Various Village Athletic Fields – Accepts a donation from the RBSA, valued at $16,000, who will hire Tri-County Property Maintenance, 22 Aspen Way, Oakland, NJ to perform an extensive fall maintenance program on the following fields: lower Citizens Park, Habernickel Park, Veterans Field – southeast, southwest, north, the baseball diamond, and lower Hawes. The RBSA does not have any applications before any Village Boards or Committees.
19-434 Request Legislature to Establish Study Commission to Review the Open Public Records Act (OPRA) – Requests the State Legislature to establish a Study Commission to review and examine the effects of OPRA on local government and use the findings to perform a comprehensive reform of OPRA
19-435 Request Bergen and Passaic Counties to Establish a Wildlife Management and Action Plan – Requests Bergen and Passaic Counties to establish a Wildlife Management and Action Plan which will provide for the conservation of wildlife and control of wildlife species populations, including coyotes and deer, on all county properties
19-436 Authorize Execution of Grant Agreement – NJ Urban and Community Forestry Stewardship Grant – Tree Inventory – Authorizes the Village Manager and other necessary Village Officials to execute a Grant Agreement for a tree inventory
19-437 Authorize Execution of Grant Agreement – It Pays to Plug In: NJ’s Electric Vehicle Workplace Charging Grant – Authorizes the Village Manager and other necessary Village Officials to execute a Grant Agreement for an electric vehicle charging station
19-438 Appoint Joint Insurance Fund Commissioner - Appoints Heather Mailander, Village Manager/Village Clerk, as the JIF Fund Commissioner for 2020
19-439 Appoint Public Agency Compliance Officer (P.A.C.O.) - Designates Heather Mailander, Village Manager/Village Clerk, as the P.A.C.O. for the Village of Ridgewood for the calendar year 2020
19-440 RIDGEWOOD WATER - Authorize Change Order – Design and Construction Administration of Granular Activated Carbon Treatment System at Carr Treatment Facility (NTE $50,340.50) – Authorizes this change order which is necessary due to additional work including extension of deadlines for the work being done; owner request to redesign pump house roof to overhang instrument panels; and credit for error in hourly rate charges.
THE FOLLOWING RESOLUTION, NUMBERED 19-441, WILL BE CONSIDERED SEPARATELY AND READ IN FULL:
19-441 Endorse Ridgewood Public Library Reimagine Project and Commit Municipal Funding
19. Comments from the Public (Not to Exceed 5 minutes per person)
20. Resolution to go into Closed Session
21. Closed Session
A. Personnel – Annual Review of Village Manager
B. Legal – Potential Litigation
22. Adjournment
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